Arogya Mela Jaipur 15-18 Jan, 2026

Amount

(1) Inaugural and Valedictory Session & Seminar Hall/Dome

Water Proof Dome with Wooden Floor covered by synthetic green carpet decorated with frill, flex and potted plants

Entrance gate with Banner

Well Decorated Stage (36X24X3ft) with LED P3.0 with Digtal Watch out server and all audio visual equipment needed for programme conduction wall digital/LED backdrop (32 X16ft) Sofa Set for 16 members (2x2), Seater Tables (as required) Dias-1, Lord Dhanvantari Photo, Flower pot, candle stand etc.

Entrance signage (12x8 ft) designer flex Entrance Arch at gate Entry (14X12-WXH) and 3D cut out for Area name description

Chairs with cover for visitors

PA- 4 JBL Tops, 4 Bases, 4 Audio Monitors, 4 Cordless handheld, 2 Podium Mic, 24 channel Mixer, 2 Delay Tops and AV system, 2- LCD for delay output (54”) With recording

Sofa set (for 40 person seating) with white cover & Centre table in front as per required

Side closing panels & wings with flexesn mounting as per stage deign n size

Back stage area creation for Program synchronizing team

(2) Exhibition Area

Water Proof CANOPIES/Truss with wooden floor covered by synthetic green carpet decorated with frill, flex and potted plants (WIDTH X DEPTH)

Octonorm stalls with name & no. (Fascia) Including 1-table (6ft X 2.5ft X 3ft with white frill), 3-chairs, 2 racks Steel 6X3 with 4 partition & 04 Water Camper (per day 01)

Entrance signage (MAP) (10 x 6 ft)

Help and control desk with PA system

Exhibition Kit (including slip pad, pin, tape, pen, two side tape roll, stapler etc)

(3) Mela Office/Reception/Control Room

White Trush Tentage/Canopy (Water Proof) with Wooden Floor covered by synthetic green carpet, decorated with frill, flex and potted plants

Help and control desk with PA system

Registration cum help desk counter for VIPs', media, sponsors etc.

Departmental registration counter

Furniture :- table-10, chairs-40, lockable almirah -2, Electronic Equipment’s :- internet ready computer with printer and net photocopier, scanner, Other :- Anti mosquito, room freshener and fire fighter.

20 CCTV live recording with screen

Resting Lounge 20X20, Wonder Flower, white Tentage (water Proof Trush/Canopy) with covered by synthetic green carpet, decorated with frill flex and potted plants, with furniture, 25 chairs & Round table in centre etc.

Cuboidal 6 mm LED Branding panels (outdoor unit which gets visible in day light) each unit having a set of four walls of size 4X8 & masked flexed design framed panel on all four fronts around the LED wall with required processors & programming accessories which should help us to showcase our services n products to all the roamers around the Mela Ground & Dynamically mode of presenting the content

Centre Atrium, highlights the Theme of Mela & Ayurved with its panchtatvam theme at Banswara Haveli. (Area 20X20)

(4) Green House

Green House (Covered with Green Net) covered by synthetic green carpet, Visitors chairs-10, table-10 (6*2.5*3)

(5) VIP Lounge

White Trush Tentage/Canopy (Water Proof) with Wooden Floor covered by synthetic green carpet, decorated with frill, flex and potted plants

VIP Lounge arrangement – Sofaset (for 20 member), 4 center table, AC, Mattresses, toilet facility, Pantryetc. as per direction. Tissue Paper, Napkins, Towel, Hand wash. Anti mosquito, room freshener and fire fighter.

Tea/Coffee biscuit, water bottle arrangement for 200 person /day in Special Crockery for VIP lounge and As per direction

(6) Yoga Hall

WhiteTrush Tentage/Canopy (Water Proof) covered by synthetic green carpet, decorated with Wonder Flower, frill, flex and potted plants

Well Decorated Stage (30X20X3ft) with Bed, backdrop (20 X15), mattress, chair-50, 2 SBL Tops

(7)Specialty Clinics

White Trush Tentage/Canopy (Water Proof) with wooden floor, covered by synthetic green carpet, decorated with frill, flex and potted plants

Octonorm Clinics with name & no. (Fascia) Including 1-octonorm table, 1- patient examine table (6ft X 2.5ft X 3ft), 2-doctor’s chair, 1-patient stool, 2-visitor chair, 2- bench, 1-wash basin, 1 dustbin, 2-spot light, 1-power plug, water camper with non plastic disposable glass for each clinic.

(8) Cafeteria

White Trush Tentage/Canopy (Water Proof) with wooden floor covered by synthetic green carpet

Furniture - Round table -10, Table 6x2x3ft. - 20(with cover), chairs 60, Dustbin big size 06, wash basins with water facility, water camper & paper glass as per requirement.

(9) Open Space area

Open Space covered by synthetic green carpet, covering decorated with frill, flex, potted plants and decorative lights

2 Canopy (Drinking Water facility for visitors), Drinking R.O. water campers 100 (50x2) with 10 Jugs, 04 volunteers per day arrangement during entire event period for visitors

(10) Venue Arrangements and Decoration

Welcome GateApprox 15x15ft. (pillar size 4X4 X15ft) at outside of venue map up of “AROGYA MELA-2026” Banner.

Welcome hoardings on entrance gate made up of flex of approved design as per organizer. Size 10 X 20ft

A-Standywith steel frame both side of the path at passage area 6x3ft and 2 standy for lectures. B- 10000Sq. Ft. Flex with frame (Size as per Required)

Logo printed flags of AROGYA MELA-2026

Entrance signage 12x8

SKY Balloon diameters 20 ft at height of 150 ft

Information signage 8 ft x4ft

Direction signage 3ft x 2ft

(11) Transport Arrangements

Swift Dezire AC for Six days for local transportation of staff, delegates, speakers as per directed by nodal officer (120 Km/day) 13.01.2026 to 18.01.2026 (24 Hours)

(12) Other Arrangement

Inaugural ceremony arrangement including red ribbon/ frill, lamp lighting arrangement with picture of lord Dhanwantri and Rangoli drawing arrangement with flower decoration etc.

Closing ceremony arrangement including 500 certificates decorated (Colored).

500 Packed lunch per day for four days including standard quality and sufficient quantity (chapatti-4, seasonal vegetable-1, dal, raita, rice, sweet-1, pickle and salad)with 200 ml water bottle

Tea/Coffee 1000 per day for 04 days in non-plastic material.

VIP High Tea/Lunch standard quality for 50 persons after Inaugural and valedictory ceremony Dt. 15-01-2026 & 18-01-2026

04 Person per day for Parking arrangement (free of cost for all visitors at described location by organizer)

• Bouquet/garland arrangement each day as per direction. • Shawl -20, Safa -20, Bouquet - 20 for day of Inaugural and valedictory ceremony

Proper Cleaning lighting arrangement of the venue including exhibition area, event area & inner and outer area.

Fire fighter for Entire Event Area as per standard norms

Proper general lighting arrangement from entrance to last point area and entire event area inclusive stand by sound proof generator with Diesel (125KV) - 04 nos or as per need.

Arrangement of Photography for entire event (200 Photos of size 5 X7 with album and soft copies)

Arrangement of videography by Dron covering entire event (edited 6 Hours in two copy ) with live feed to valedictory session & seminar hall/ Dome for 4 days as per direction

File Folder, Pen, Pad (Non Plastic)

(01) Accommodation for guest- 4 AC room per day for 5 days with lodging and boarding from 14-01-26 (Evening) to 18.01.2026 (Up to After noon) (02) Accommodation for 50 persons in Hotel for 5 days 14.01.2026 (Evening) to 18.01.2026 (Up to After noon)

For Mela Area :- Washing Material/Sanitization – Phenyle, hand wash, tissues papers, harpic, naphthalene balls.

I.D. Card with Printed Ribbon Best quality

Badge with logo (Arogya Mela-2026)

(13) Man power

Coordinator (per day Mela Time)

Volunteers (per day Mela Time)

Security guard (per day)

Waiter (per day Mela Time)

Safai worker (per day)

Description of Work / Item(s)

Amount

Printing of Flex (Per Sq ft)

Printing Flag

Reception Counter

Table (octo norm)

Table (Normal)

Chair (Plastic)

Chair Banquet

Sofa set ( two seater)

Centre Table

A V system

PA System

Glass Counter

Tea Per Cup

Coffee Per Cup

Pack lunch

Water Bottle (200 ml)

Water Bottle (500 ml)

Water Bottle (1 Lt.)

Bucket

Disposable glass for water

Disposable glass for Tea/ Coffee/Milk

Walky Talky

Pipe Pandal Per sq ft

Synthetic Red Carpet (R Ft)

ID Cards with Cord

Computer with printer

Green carpet (R Ff)

Side ceiling

Barricading (R ft)

Wooden platform (sq ft)

Stage(4 ft. hight ) (sq ft)

Man power volunteers

Accommodation non ac room near event area

Accommodation ac room near event area

Second copy of Photograps

Extra copy of Videos' , CDs'

Shawl

Transport Innova ac

Transport Indica non ac

canopy

Pedestal fan

Water camper

Nagpals Exhibition and Conference Services (BID ID -3412715)

FAR BEYOND HYPE EMPRO (BID ID -3413767)