PROVIDING SERVICES FOR OPERATION & MAINTENANCE OF FIRE FIGHTING AND ELECTRICAL SYSTEM AT NAGPUR LPG BOTTLING PLANT

TECHNICAL QUALIFICATION

PROVIDING SERVICES FOR OPERATION & MAINTENANCE OF ELECTRICAL

AND FIRE FIGHTING SYSTEM AT NAGPUR LPG BOTTLING PLANT.

Details of BQC documents:

1. Technical Criteria –

Central Electricity Authority Eligible Criteria –

In pursuance of regulation-29, of the Central Electricity Authority (Measures relating to

Safety and Electric Supply) Regulations, 2010, the vendor participating in the tender must

have a valid Contractor license in his/her name which is issued by the State Government or

Other competent agency as per CEA.

i. Bidders shall submit proof of an Electrical contractor licensed in his/her name and in this

behalf by the State Government or Other Competent agency as per CEA during bidding.

ii. Bidders shall submit proof of a Wiremen permit for all the electricians in their name and

in this behalf by the State Government or Other Competent agency as per CEA before

start of the contract.

iii. Experience certificate/ Work Order/ Job completion certificate for all the electricians

who has worked on wiring and electrical installation for a total period of one or more

years to be submitted before start of the contract.

BHARAT PETROLEUM CORPORATION LIMITED

(A GOVERNMENT OF INDIA UNDERTAKING)

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

NOTICE INVITING E-TENDER FOR PROVIDING SERVICES FOR OPERATION & MAINTENANCE OF

FIRE FIGHTING AND ELECTRICAL SYSTEM AT NAGPUR LPG BOTTLING PLANT.

Electronic Bids (E-Tenders) are invited under Two Part Bid System- Technical Bid & Price Bid

NAME OF THE WORK – PROVIDING SERVICES FOR OPERATION & MAINTENANCE

OF FIRE FIGHTING AND ELECTRICAL SYSTEM AT NAGPUR LPG BOTTLING PLANT.

TENDER Number – 1000389573 dated 12.07.2022

TENDERER‟s SIGNATURE WITH RUBBER STAMP

CONTACT PERSON:

Name – Aman Manjre, Asst. Manager (HSSE), Nagpur LPG

Email: [email protected]

Name – Manoj Verma, Plant Manager, Nagpur LPG Plant.

Email: [email protected]

Tender documents (non-transferable) can be downloaded from the following

Websites – https://bpcltenders.eproc.in/Product/publicDash

https://bpcltenders.eproc.in/Product/publicDash

NOTE – All bidders must have Digital Signature Certificate and shall have to

register themselves at https://bpcltenders.eproc.in/Product/publicDash website in

order to submission of the bid online. Online Bids submitted on the

https://bpcltenders.eproc.in/Product/publicDash website shall only be accepted.

Extensions, corrigendum to the tender will be hosted on the above websites only.

Bidders should regularly visit the website

https://bpcltenders.eproc.in/Product/publicDash to keep themselves updated.

Download of Tender Document is from following websites -

https://bpcltenders.eproc.in/Product/publicDash

1. Bids must be submitted online at https://bpcltenders.eproc.in/Product/publicDash

2. All bidders must have Digital Signature Certificate and have to register themselves at

https://bpcltenders.eproc.in/Product/publicDash website in order to submit the bids.

3. Tender documents are available for download free of cost.

4. For further details on this tender, please visit our websites as mentioned above

5. Tender document will not be available for purchase from any of our offices

6. Price Bid is to be submitted online only.

TENDERER‟s SIGNATURE WITH RUBBER STAMP

General Instructions to Bidders for E-Tendering

TENDERER‟s SIGNATURE WITH RUBBER STAMP

• How to submit online Bid / Offers against E-Tendering: Bidders are advised to

download the tender from BPCL website

(https://bpcltenders.eproc.in/Product/publicDash) or the CPP portal

(https://bpcltenders.eproc.in/Product/publicDash) or from the e-tendering website

(https://bpcleproc.in) and participate in the tender as per the instructions given

therein, on or before the due date of the tender. The tender available on the BPCL

website and the CPP portal can be downloaded for reading purpose only. For

participation in the tender, please fill up the tender online on the e-tender system

available on https://bpcltenders.eproc.in/Product/publicDash

1. Registration of Bidders: For registration on the e-tender site

https://bpcltenders.eproc.in/Product/publicDash, you can be guided by the

“Instructions to Vendors” available under the download section of the homepage of

the website. As the first step, bidder shall have to click the “Register” link and fill in

the requisite information in the “Bidder Registration Form”. Kindly remember your

e-mail id (which will also act as the login ID) and the password entered therein. Once

you complete this process correctly, you shall get a system generated mail. Login in

to the portal using your credentials. When you log in for the first time, system will

ask you to add your Digital Signature. Once you have added the Digital Signature,

please inform us by mail to the vendor administrator [email protected]

with a copy [email protected] for approval. Once approved, bidders can login

in to the system as and when required.

2. Digital Signature : As a pre-requisite for participation in the tender, vendors are

required to obtain a valid Digital Certificate of Class IIB and above (having both

signing and encryption certificates) as per Indian IT Act from the licensed Certifying

Authorities operating under the Root Certifying Authority of India (RCIA), Controller

of Certifying Authorities (CCA). The cost of obtaining the digital certificate shall

be borne by the vendor.

4. Corrigendum / Amendment (if any) shall be notified on the site

https://bpcleproc.in. In case any corrigendum/amendment is issued after the

submission of the bid, then such vendors, who have submitted their bids, shall be

intimated about the corrigendum/amendment by a system-generated email. It shall

be assumed that the information contained therein has been taken into account by

the vendor. They have the choice of making changes in their bid before the due date

TENDERER‟s SIGNATURE WITH RUBBER STAMP

5. Price bid of only those vendors shall be opened whose Techno-Commercial bid is found

to be acceptable to us. The schedule for opening the price bid shall be advised

separately. Directions for submitting online offers, electronically, against e-procurement

tenders directly through internet. Vendors are advised to log on to the website

(https://bpcleproc.in) and arrange to register themselves at the earliest, if not done

earlier. The system time (IST) that will be displayed on e-Procurement web page shall be

the time considered for determining the expiry of due date and time of the tender and no

other time shall be taken into cognizance.

6. Submission of Documents: The Unpriced Credential Bid (documents as prescribed in

Annexure – A of general terms and conditions of tender document) and Price Bid have

to be submitted online only. However, documents which necessarily have to be

submitted in like DD/Pay order as EMD in original ,Tender Fee, Self attested photocopies

of documents mentioned in the general terms and conditions of the tender to be

submitted in the tender box . Corporations shall not be responsible in any way for failure

on the part of the bidder to follow the instructions.

7. It is advised that the bidder uploads small sized documents (preferably maximum up to

5 MB) at a time to facilitate in easy uploading into e-tendering site. Corporation does not

take any responsibility in case of failure of the bidder to upload the documents within

specified time of tender submission. Hence it is advisable to upload all the requisite

documents well in advance to avoid the last minute rush.

8. Submission of Bids: Bid along with all the requisite copies of documents as mentioned

in Annexure-A should be uploaded in the e-tendering platform. Balance documents as

mentioned in check list (Proforma II) to be submitted in hard copies along with EMD

(DD / Pay Order) at the office as per the addresses mentioned in Clause No. 9 of

General Terms and Condition of Tender.

9. Vendors are advised in their own interest to ensure that their bids are submitted in e-

Procurement system well before the closing date and time of bid. If the vendor

intends to change/revise the bid already submitted, they shall have to withdraw their

bid already submitted, change / revise the bid and submit once again. In case vendor is

not able to complete the submission of the changed/revised bid within due date &

time, the system would consider it as no bid has been received from the vendor

against the tender and consequently the vendor will be out of contention. The

process of change / revise may do so any number of times till the due date and time of

submission deadline. However, no bid can be modified after the deadline for submission

TENDERER‟s SIGNATURE WITH RUBBER STAMP

TENDERER‟s SIGNATURE WITH RUBBER STAMP

10. Once the entire process of submission of online bid is complete, they will get an auto

mail from the system stating you have successfully submitted your bid in the

following tender with tender details.

11. Bids / Offers shall not be permitted in e-procurement system after the due date /

time of tender. Hence, no bid can be submitted after the due date and time of

submission has elapsed as per our e-procurement system.

12. No manual bids/offers along with electronic bids/offers shall be permitted.

13. No responsibility will be taken by BPCL and/or the e-procurement service provider

for any delay due to connectivity and availability of website. They shall not have any

liability to vendors for any interruption or delay in access to the site irrespective of

the cause. It is advisable that vendors who are not well conversant with e-tendering

procedures, start filling up the tenders much before the due date /time so that there

is sufficient time available with him/her to acquaint with all the steps and seek help

if they so require. Even for those who are conversant with this type of e-tendering, it

is suggested to complete all the activities ahead of time. It should be noted that the

individual bid becomes viewable only after the opening of the bid on/after the due

date and time. Please be reassured that your bid will be viewable only to you and

nobody else till the due date/ time of the tender opening. The non availability of

viewing before due date and time is true for e-tendering service provider as well as

BPCL officials.

14. BPCL and/or the e-procurement service provider shall not be responsible for any

direct or indirect loss or damages and or consequential damages, arising out of the

bidding process including but not limited to systems problems, inability to use the

system, loss of electronic information etc.

15. For any clarification on E-Tendering / training / uploading of document on E-

Procurement Website, please contact our service provider M/s. C1 India Pvt Ltd

on below numbers.

BPCL e-Procurement Helpdesk

M/s. C1 India Pvt Ltd (+91 7020200564, [email protected] )

M/s. E-procurement Technologies Ltd

Mr. Darshan Sapkale (+91 7020200564, [email protected] )

TENDERER's SIGNATURE WITH RUBBER STAMP

TENDERER‟s SIGNATURE WITH RUBBER STAMP

GENERAL CONDITIONS OF TENDER

Tender No.: LPG.WR.NGP.19. TENDERS: 02/2022-23

Time for Completion: One year from the date of LOI /PO.

FILLING AND SUBMITTING TENDERS:

1. Quotations should be submitted only in the prescribed tender schedule forms

supplied by the Company, together with Drawings and General Conditions of

Tender duly signed by the tenderer along with the vendor registration letter on

or before the due date/time of closing of the tender. Quotations received after

the due date/time will not be considered.

2. The tenderer should study all the tender documents carefully and understand the

conditions, drawings, and specifications etc. before quoting. If there are any

doubts, he should obtain clarifications, but this shall not be justification for late

submission or extension of opening date/time of the tenders.

3. The tenderer should visit the site and acquaint himself with site conditions,

availability of water, electricity, approach road, construction materials as per

specifications, shelter for his staff etc. since these are to be provided/arranged by

the tenderer (unless otherwise specified) at his cost.

4. The tenderer should quote for all items in the tender schedule. The rates should

be expressed both in figures and in words: where discrepancy exists between the

two, t h e ra t e s e xp re sse d i n words will prevail. Similarly, if there is any

discrepancy exists between the unit rate and the amount, the unit rate will

5. The rates be quoted in the same units as mentioned in the tender schedule.

6. All entries in the Tender Documents should be in Ink/Typed. Corrections, if any,

should be attested by full signature of the Tenderer.

7. Every page of the tender documents shall be signed by the tenderer his

Authorized representative.

8. The tenderer should indicate the time required to complete the entire work from

the date of receiving the order. The time indicated in tender may have a bearing

on awarding the contract.

TENDERER's SIGNATURE WITH RUBBER STAMP

9. The rate quoted should be inclusive of all material, labour, water, electricity,

power equipment tools/tackles, centering, shoring, lifts, leads, scaffolding,

excise/customs/octroi duties, sales tax, works contact tax etc. Levied by

State/Central authorities. All materials are to be supplied by the tenderer unless

otherwise stated.

a) Its is made clear to the parties that no excise claims on storage tanks/LPG Horton

spheres/ bullets/structural would be entertained by the Corporation.

10. The rates quoted shall be valid for a period of six months. Once the quotation is

accepted, the rates quoted shall be firm till the entire work is completed in all

ACCEPTANCE OF TENDER:

11. In c o m p l e t e / Conditional t e n d e r q u o t a t i o n s o r t h o s e r e c e i v e d

l a t e a n d /not confirming to the terms and conditions, the tender documents will

12. The Company reserves the right to reject any or every tender without assigning

any reason whatsoever and/or to negotiate with the tenderer (s) in the Company

considers suitable. The company further reserves its rights to allow to the

Public enterprises ‘Price Preference’ (facilities as admissible under the existing

policy) as may be decided by the company.

*EARNEST MONEY DEPOSIT: Not Applicable for Registered Vendor

Security Deposit: (Applicable only for works costing’50,000/- and above in value)

13 a). The successful tenderer, before commencement of the work, shall have to

provided to the company, by way of security, a money deposit or a Bank Guarantee

in the standard format provided by the Company for an amount equivalent to 3% of

the total tendered value of the works, subject to a minimum of `5000/- and a

maximum of `100000/- The tenderer shall have the option to adjust the earnest

money towards security deposit if he so desires.

The security deposit will be retained till the successful completion of the work. In the

case of security deposit in the form of a Bank Guarantee, the same shall be kept

valid by the tenderer at his cost till the completion of the work under contract and

shall be extended from time to time. No interest will be payable on security deposit.

EXECUTION OF AGREEMENT:

14. The successful tenderer shall within 15 days of the Company’s communication to

him of the acceptance of his tender, execute a formal Agreement with the Company,

TENDERER's SIGNATURE WITH RUBBER STAMP

on the Company’s format.

EXECUTION OF WORKS:

15. The successful tenderer should submit details construction programme adhering

to the completion time quoted in the Agreement. The programme will form part of

the contract. However, the company reserves the right to alter the programme, if

necessary, from time to time and no claim of successful tenderer on account of such

alternation will be entertained.

16. All materials required for the execution of work should conform to the standard

specification and approved by the Engineer in Charge before actually put to use.

Commencement of work without prior approval shall be entirely at the risk and cost

of the contractor. No delay due to non-availability of materials, tools, equipment etc.

will be entertained by the Company. In the case of certain machinery/equipment, the

Company’s site Engineer may inspect the items for approval before they are brought

17. The responsibility for the safety, security and accounting of the materials and

equipment brought or installed by the successful tenderer or handed over to him by

the Company for completion of the work will remain with him till the acceptance of

the work by the Company. Any damage caused to the material/equipment during the

execution of work will be made good by the successful tenderer at his cost. The

Company may require the successful tenderer to have guarantee/indemnity bond

executed for the value of the materials supplied to him free of cost, as per terms of

18. Quantities shown in the Tender Schedule are approximate and payment shall be

made as per actual measurements. The successful tenderer is not entitled for any

sort of compensation towards materials procured/stored in excess of the measured

19. The Company reserves the right to increase or to decrease the tendered quantity

or revise specifications, drawing, and designs of any or every item or delete them at

any stage of work. The successful tender’s claim for compensation or

damages on account of these shall not be entertained. Such deviations will be

adjusted at the rates contained in the Agreement or at prevailing market rates, if

the rates are not available in the agreement y issuing variation order(s). In

c a s e it becomes necessary for the Company to temporarily suspend or postpone the

TENDERER's SIGNATURE WITH RUBBER STAMP

work, partly, or fully due to unforeseen circumstances, the company shall not be

liable for any compensation on account of resultant delays.

20. The entire work will be carried out under the supervision of the authorized

representative of the Company, but this will not detract successful tenderer(s) full

responsibility for quality/period of execution of work.

21.Detailed measurements of works carried out shall be taken jointly by the

successful tenderer and out site Engineer at every stage of work, before preceding

the next stage. All work shall be measured as per the procedure laid down. Payment

will be made as per measured quantities and not as per Tender Schedule quantities.

22. The successful tenderer shall submit to the office which has awarded the

contract, periodic progress reports of his work as stipulated by our Site Engineer.

23. The successful tenderer shall not undertake on his own any change in

specifications mentioned in the tender documents. In case of doubts he will refer the

matter in writing to the Company and act as per clarifications given by the Company.

Any changes in the work involving changes in original specifications

quantities/additional items of work, should be covered by obtaining suitable

variation order (s) from the company immediately.

24. If the performance of the successful tenderer if found to be unsatisfactory, the

Company reserves the right to cancel in part or the whole of the contract and get the

work executed through alternative means at the entire risk and cost of the

successful tenderer.

25. If the successful tenderer does not complete the work in the stipulated time, the

Company reserves the right to recover liquidated damages at 0.5% of the total

contract value for every week of delay a part these of subject to a maximum of 5% of

the total contract value until the work is satisfactorily completed and handed over.

However delay in completion of a specific urgent job the maximum compensation will

be increased to 15% if the total contract value. Such damages may be deducted by

the Company from any money due to the tenderer and any further amount due from

the tenderer shall be paid by the tenderer to the company forthwith.

TENDERER's SIGNATURE WITH RUBBER STAMP

This is a specific urgent job: NO

26. The successful tenderer should ensure the safety of adjoining property and shall

make good and loss to product/property resulting from his negligence.

27. The work in the Company’s premises should be carried out during the Company’s

normal working hours and without obstructing day to day working the establishment.

If any work is required to be carried out beyond normal working hours, prior

permission should be obtained before undertaking such work.

29. In the event of the successful tenderer failing to complete the work within the

stipulated time, the Company shall have the right to employ any other agency to

complete the remaining work at the risk & cost of the successful tenderer.

30. It will be the successful tenderer’s responsibility to get the works approved and

obtain all certificates from local, municipal, Governmental or other required

32. During execution of work if it is found necessary to dismantle a portion of existing

bund wall, enclosure wall, compound wall, fencing etc. to facilitate the movement of

materials and equipment, the same shall be carried out after obtaining permission in

writing from Company’s authorized representative and also made good by the

contractor at his own cost.

33. The successful tenderer is expected to co-operate/ co-ordinate with other

contractor’s carrying out the work allocated to them so as to avoid breading up of

work already done by them or causing any hindrance in the progress of their work. In

case there is any difficulty/dispute, the same should be immediately brought to be

notice of the Site Engineer.

34. If the work is required to be carried out in a working Depot, Installation, retail

outlet etc. The progress of work is likely to be interrupted on account of operations in

such un i t s . Stoppage of work under such circumstances shall not entitle the

successful tenderer to claims any compensation for idling, machinery etc. during

such interruptions.

TENDERER's SIGNATURE WITH RUBBER STAMP

35. The successful tenderer and his man/men shall abide by all security/safety rules

regulations in force at location and the low, bye –laws and statutes of Government,

semi-Government and other local authorities such as requirements/liability under

enactments like the Workmen’s Compensation Act., Contractor labour Act etc. and

the Company shall stand indemnified against any claims on these scores. The

Successful tenderer and his men shall strictly abide by “no smoking ‘a n d other

petroleum regulations on the premises.

36. The successful tenderer shall arrange for at least one competent supervisor to

be present at the all time during the progress of the work, who shall be duly

authorized to take instructions and execute them on his behalf.

INTRIM PAYMENTS

37. At the sole discretion of the Company, the contractor can receive up to 90% of the

payment for the cost of work done. Interim bills should be duly supported by the

measurements of work actually done. (Payments shall be subjected to deduction of

Income Tax as may be applicable from time to time).

FINAL BILLS / RETENTION MONEY:

38. On completion of the work to the satisfaction of the Company’s authorized

representative and after clearing the debris, tools, tackles, shoring, centering

materials etc, from the site and obtaining necessary certificates as required from the

local authorities, the successful tenderer shall submit his final bill based on the jointly

recorded measurements of actual work done.

The final bill of the job done should be raised, unless otherwise agreed by the

Corporation in writing, within one month from the date of completion of the total

job as per contract. Whether the job has been completed or not will be decided at

the sole discretion of the corporation. Payment of the final bill will be made after

adjusting interim payments and retention amount deducted and retained.

38. (a) The Corporation will be entitled to deduct 10% value of all interim/running

bills and in final bills as Retention Money for all jobs exceeding 100000/- and no

interest will be paid on money retained by the company.

TENDERER's SIGNATURE WITH RUBBER STAMP

The said retention money will be retained for a period of one year and paid to the

Contractor after adjusting any dues of the Corporation against the Contractor under the

workmanship/materials provided to the Contractor and /or against any other claims

for any reason whatsoever under the Agreement which may arise within the said

period of the one year. The retention period of one year will commence from the date of

the final bill or the date of completion of the job (as reckoned by BPCL) whichever is

39. The successful tenderer shall not subject or assign any part of the work to another

party, without the prior written consent of the Company. In any event the successful

tenderer will be solely responsible for the work so subject or assigned.

40. The contractor undertakes to ensure due and complete compliance with all laws

regulations, rules etc., whether of the Central Government or the state Government or

any other competent authority applicable to the workmen employed or whose services

are otherwise availed of by the contractor whether in connection with the

construction work at the site or otherwise. The employer shall have the right to

inspect the records maintained by the Contractor concerning such workman from

time to time and the Contractor to produce of the Employer’s inspection in order to

ascertain whether or not the requirements of all such laws regulations, rules etc., have

been complied with by the Contractor. In the event of the any contravention of such

laws, regulations rules etc., coming to light whether as a result of such inspection or

otherwise, the Employer shall have the right to require the Contractor to effect such

compliance within such time as the Employer may prescribe in that behalf and in the

event of the Contractor failing to effect such compliance within the time prescribed by

the Employer then the Employer shall without prejudice to this rights to entitled to

withhold form the amount payable to the Contractor any amount payable to the

workmen under any such laws, regulations or rules and to make payment thereof the

workmen. The Employer shall also have in that event the right to terminate the

contract with immediate effect and to exercise powers reserved to the Employer under

the contract as result of termination.

41. Special conditions, if any pertaining to the tender are shown in Tender Schedule.

TENDERER's SIGNATURE WITH RUBBER STAMP

(a) Any dispute or differences of any nature whatsoever, any claim, cross-claim,

counter-claim or set off of the Corporation against the Contractor or regarding

any right, liability, act, omission or on account of any of the parties hereto arising

out of or in relation to this Agreement shall be referred to the Sole Arbitration of

the Director (HR) of the Corporation or of some officer of the Corporation who

may be nominated by the Director (HR). The Contractor will not be entitled to

raise any objection to any such Arbitrator on the ground that the Arbitrator is an

officer of the Corporation or that he has dealt with the matters to which the

contract relates or that in the course of this duties as an Officer of the

Corporation he had expressed views on all or any other matters in dispute or

difference. In the event of the Arbitrator to whom the matter is originally

referred being transferred or vacating his office or being unable to act for any

reason, the Director (HR) as aforesaid at the time of such transfer, vacation of

office or inability to act may in the discretion of the Director (HR) as designate

another person to act as Arbitrator in accordance with the terms of the

Agreement to the end and intent that the original Arbitrator shall be

entitled to continue the Arbitration proceedings notwithstanding his transfer or

vacation of office as an Office of the Corporation if the Director (HR) does not

designate another person to act as Arbitrator on such transfer, vacation of

office or inability of original Arbitrator. Such persons shall be entitled to

proceed with the reference from the point at which it was left by his predecessor.

It is also a term of this contract that no person other than the Director (HR) or a

person nominated by such Director (HR) of the Corporation as aforesaid shall

act as Arbitrator hereunder. The award of the Arbitrator so appointed shall be

final conclusive and binding on all parties to the agreement subject to the

provisions of the Arbitrator Act 1940 or any statutory modification or r-

enactment thereof and the rules made there under for the time being in force

shall apply to the Arbitration proceedings under this clause.

(b) The award shall be made in writing and published by the Arbitrator within

two years after entering upon the reference or within such extended time

not exceeding further twelve months as the Sole Arbitrator shall be writing under

his own hands appoint. The parties hereto shall be deemed to have irrevocably

given their consent to the Arbitrator to make and publish the award within the

period referred to herein above and shall not be entitled to raise any objection

TENDERER's SIGNATURE WITH RUBBER STAMP

or protest thereto under any circumstances whatsoever.

(c) The Arbitrator shall have power to order either of the parties to abide by observe

and perform all such directions as the Arbitrator may think fit having regard to

the matters in difference i.e. dispute before him. The Arbitrator shall have

all summary powers and may take such evidence oral and / or documentary, as

the Arbitrator in his absolute discretion thinks fit and shall be entitled to

exercise all powers under the Arbitrator Act

claim or set off before the Arbitrator in respect of any matter an issue arising out

of or in relation to the Agreement without seeking a formal reference of

Arbitration to the Director (Marketing) for such counter-claim, Cross-claim or set

off and the Arbitrator shall be entitled to consider and deal with the same as if the

matters arising there from has been referred to him originally and deemed to

Form part of the reference made by the Director (Marketing).

d) The parties against whom the Arbitration proceedings have been initiated, that is

to say, the Respondents in the proceeding, shall be entitled to prefer a cross-

(e) The Arbitrator shall be at liberty to appoint, if necessary any Accountant or

Engineer or other technical person to assist him and to act by the opinion so

(f) The Arbitrator shall have to make one or more awards whether interim or

otherwise in respect of the dispute and difference and in particular will be entitled

to make separate awards in respect of claims or cross-claims of the parties.

(g) The Arbitrator shall be entitled to direct any one of the parties to pay the costs of

the other party in such manner and to such extent as the Arbitrator may in his

discretion determine and shall also be entitled to require one or both the parties

to deposit funds in such proportion to meet the Arbitrator’s expenses whenever

called upon to do so.

(h) The parties hereby agree that the courts in the city of Mumbai alone shall have

jurisdiction to entertain any application or other proceedings in respect of

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anything arising under this Agreement and any award or awards made by Sole

Arbitrator here under shall be failed in the concerned courts in the city of Mumbai

Tenderer should mention estimate of time for Weeks / Months: One year from

Completing the work shown in the tender.

This is a specific urgent job : No

I / We have read carefully the above terms

and conditions of Tender and agree to abide by

Signature of the Contractor..(Or his authorized

representative)

Name / Seal of the Contractor:

TENDERER's SIGNATURE WITH RUBBER STAMP

SPECIAL TERMS & CONDITIONS

1) Jobs mentioned in "Schedule of Quantities & Rates" must be carried out as and

when required. Corporation does not assure the quantity of the job as mentioned

in "Schedule of Quantities & Rates". Payment will be made on actual job

undertaken i.e., on service basis only.

2) Manpower involved in the job will stay inside the plant during the period of job

execution only. No unwanted gathering of contract persons will be allowed inside

the plant premises. At any time, the job is completed and the contract persons are

not involved in any job, it is contractor's responsibility to keep them outside the

licensed premises of the plant for the purpose of maintaining safety & security of

3) The persons engaged should observe all the safety precautions while on duty and

the contractor is liable to supervise the working throughout the day. The

contractor shall be held responsible for any deviation from the safety rules &

regulations. He shall be held responsible for any damage caused to the property of

plant during the execution of the job.

4) Normal Plant Operating time is 08.30 hrs. to 17.00 hrs. Extending the plant

operation or operating it in weekly off / holidays depends upon market demand or

work exigencies since this is a job contract, hence no extra/Over Time payment

shall be entertained for job done on weekly offs/Holidays/extended hours etc.

5) The quality of job shall be maintained as per BPCL’s satisfaction. Decision of

BPCL’s authorized representative shall be final in all respects.

6) Payment will be made on monthly basis on the actual quantity of work done by the

contractor with satisfactory performance. Payment will be made through cheque

/NEFT as decided by the corporation.

7) The successful tenderer shall provide all necessary safety equipment like Safety

shoes, Hand Gloves, Helmets & Uniforms boiler suits etc.

8) All tools & tackles will be supplied by BPCL.

9) Materials for stenciling of cylinders like Paint & Painting material have to be

arranged by the successful tenderer.

10) Record of jobs carried out have to be maintained in separate sheets/ books

/ registers by the contractor’s supervisor and it has to be verified by Officer in

charge on daily basis.

11) All statutory, Safety and Company requirement/instructions have to be

adhered to and fulfilled during executing the job.

TENDERER's SIGNATURE WITH RUBBER STAMP

12) TDS / Other taxes, if applicable, will be deducted at source only.

13) No Counter Terms and conditions shall be accepted, and rate has to be

quoted as per enclosed format (Schedule of Quantities & Rates) only.

14) The contract will be in force for a period of one year from the date of

commencement of contract. The contract may be extended for a one more year at

the same rates and terms and conditions on mutual consent of both the parties.

Hence the contractor shall quote the rates considering the same.

15) Any deviation from the terms and conditions will lead to the rejection of the

quotation of the contractor.

16) Contractor has to provide sufficient manpower to carry out all the jobs as

mentioned in the schedule of quantities and rates. As per BPCL, minimum

manpower required for the subjected Job is 4 Nos in 3 shifts ( 1 General shift &

other shifts for round the clock service in a day) for electrical operations and

maintenance and firefighting operations and maintenance. If tenderer identifies

manpower requirement is less than 4 nos., then 4 no. of manpower is to be

deployed for the subjected job by the tenderer and if manpower requirement as

per contractor comes out to be more than 4 no. then tenderer should quote

accordingly in the tender and manpower to be accordingly positioned.

17) The job should no way affect the normal operations of the Plant/ Office.

18) The contractor at its own cost, if required, shall take necessary insurance

cover in respect of the previously mentioned services rendered to BPCL and shall

comply with statutory provisions of Employees State Insurance Act, Workman's

compensation Act - 1923, Payment of Wages Act - 1936, The Employees Provident

Fund (and Misc. Provisions) Act - 1952, The payment of Bonus Act - 1965, The

Minimum Wages Act - 1948, Employer's Liability Act - 1938, Employment of

Children Act - 1938 and / or any other Rules / regulations and amendments to

these acts/ or statutes that may be applicable and shall further keep BPCL

indemnified from all acts or omission, fault, breaches and / or any claim, demand,

loss, injury and expense arising out from the non-compliance of the aforesaid

statutory provisions. Contractor's failure to fulfill any of the obligations hereunder

and / or under the said Acts, rules/regulations and/or any bye-laws or rules

framed under/or any of these, BPCL shall be entitled to recover any of such losses

or expenses which it may have to suffer or incur on account of such claims,

demands, loss or injury from the contractor's monthly payments.

19) The successful bidder shall submit details such as names, parentage,

residential address, age etc. of persons deployed in the plant premises for the

purpose of proper identification of its employees deployed at various points. All

the persons deployed shall follow all control and access systems and all safe

practices inside the plant during execution of the job. The contractor should

submit report of Police verification of persons deployed.

TENDERER's SIGNATURE WITH RUBBER STAMP

20) The contractor shall issue NEW uniforms and Personal Protective

Equipment viz. Safety Helmet with chin strap and Anti-static Safety shoes as

approved to its employees for proper identification uniform/boiler suits on the

day of starting the contract.

21) Contractor has to accept full and exclusive liability for the Wages, PF, ESIC,

Medical, Bonus, Gratuity, leave etc. for the personnel deployed by you and any

other obligations referred under the law now and thereafter imposed by the Govt.

22) EMD in the form of DD has to be submitted in favor of BHARAT

PETROLEUM CORPORATION LTD., payable at Nagpur as per clause no 13 of

General conditions of tender.

23) Once the order is placed, rates mentioned therein will not be changed

during complete tenure of the job and it will be firm.

24) Tender received after closing date & Time will not be considered for

25) Contractor to study all standard BPCL guidelines & Standard Operating

Procedures (SOP) before uploading the tender response.

26) Any additional work/job arising due to Non-familiarization with actual site

conditions shall be contractor’s scope of work. Hence it is advised that contractor

shall get familiarized with site conditions before uploading the tender response.

27) Vendor to get all the tender related doubts and questions clarified during

the pre-Bid meeting itself. Any additional work/job arising due to Non-familiarity

of tender terms & conditions shall be contractor’s scope of work.

28) All the On-line jobs stated in the Schedule of rate (SOR) items shall be

executed without hampering the production. Any line getting jammed due to

delayed response/ deviation from standard operating procedures / any intended

action hampering the production line shall be penalized. Any position on the

filling/production line remaining vacant due to absenteeism shall be penalized as

29) Contractor shall deploy a full time Supervisor to distribute/Engage/Assign

the works as well as monitor the work/performance of each worker. The

supervisor shall appraise the Shed officer/Engg-in-charge regarding work

allocation and maintain all necessary documentation/log books etc. at no

additional cost.

TENDERER's SIGNATURE WITH RUBBER STAMP

30) Penalty for absenteeism shall be deducted at the rate “DOUBLE THE

MINIMUM WAGES/RATES QUOTATED” whichever is higher/applicable as on date

per absenteeism per day from next monthly bill submitted.

31) No bill shall be processed without furnishing the mandatory/statutory

documents along with the bill which includes: NEFT transfer of monthly payment

to workers, Monthly ESI & PF statements, attendance sheets, Muster Roll, daily

basis measurement/calculation of utilized line items of the work order, Taxable

Invoice as GST guidelines, other documents stated in the General Terms &

condition, Special Terms & conditions, etc.

32) The tender response by contractor is liable for rejection in case the rates

quoted are found to be abnormally low than the Sum total of Minimum wages

(including ESIC, PF, PT, Bonus and other statutory payments) to be paid to the

contract workers in total.

33) Each and every manpower deployed for providing assistance of the

subjected job must keep the place of job neat and clean every time before starting

of operations and after closing of operations.

34) All the Jobs mentioned in the line items must be completed on end to end

basis. The job assigned on a day basis must be completed fully by the personnel

and no other additional charges claims of any kind will be considered. This service

also includes maintenance in off-shift hours and no additional charges/claims of

any kind will be considered.

35) The major responsibility in this service is to ensure NIL breakdown/ NIL

production loss due to equipment poor maintenance/Breakdown. Plant will be

running on staggered basis as per Market demand. The same must be followed by

Tenderer for ensuring everything as per requirements and mentioned in above

conditions and scope of work.

36) Preventive maintenance schedule to be strictly followed for each and every

equipment in LPG bottling plant. All the record keeping to be done as per BPCL

requirement. Proper records to be maintained strictly for every equipment as per

preventive maintenance schedule, OISD-144, OEM recommendation, Maintenance

In charge and as per other statutory requirements applicable in LPG Bottling plant.

37) Planning of maintenance and preparation of spares in advance to be

ensured with available spares in plant in order to avoid time loss during

maintenance. Proper accounting system to be maintained for the available spares,

spares required and spares that can be repaired/reused.

TENDERER's SIGNATURE WITH RUBBER STAMP

38) All the tools provided by the plant for regular maintenance is property of

plant and that needs to be kept in proper condition till the end of contract. The

accounting of mechanical tools is to be followed strictly and any damage or loss of

tool will be responsibility of the responsible vendor and the loss or damage of tool

needs to be repaired by the vendor without any delay.

39) Person employed/technician should have appropriate knowledge of Kosan

carousel & downstream facilities, mechanical maintenance, pneumatic circuits etc.

Cylinder filling accuracy should be attained every time as per BPCL requirement.

40) All the equipment which the plant issues to responsible vendor/contractor

for day to day operations will be the responsibility of vendor/contractor till the

time it is in use for operations or maintenance. All the equipment and tool which

will be issued for the maintenance service to be used only for BPCL work.

41) Every safety system implemented in BPCL LPG Plant is to be followed strictly while

the execution of all operations and maintenance as per scope of work of the

tender. Any deviation of the SOP by the deployed manpower of vendor/contractor

will be considered as safety violation.

42) This service also includes job of assisting in any type of AMC visits by OEMs

of all equipment.

43) Gathering/Discussion/Other non-relevant jobs are not allowed in any

location and only responsible personnel will be allowed to access the MCC Room.

44) This job includes end to end responsibility for all type of maintenance and

operations. Maintaining all records related to operations and maintenance. The Job

also includes responsibility for nil breakdown, best quality and efficient

45) There are multiple fields in this job such as: repair, maintenance, testing and

calibration. This job is having responsibility for using the SOP and instruction of

engineering in charge and other relevant guidelines of BPCL in order to solve

problems and come up with solution in development, construction, inspection,

and maintenance of systems and products.

TENDERER's SIGNATURE WITH RUBBER STAMP

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

TENDER NAME: PROVIDING SERVICES FOR OPERATION & MAINTENANCE OF FIRE FIGHTING AND

ELECTRICAL SYSTEM AT NAGPUR LPG BOTTLING PLANT

SCOPE OF WORK: -

FIRE FIGHTING SYSTEM MAINTENANCE

1. Job includes assistance to maintain following Fire Fighting Equipment and to

ensure that the Fire Fighting System is working in Auto Mode for round the clock

and it actuates effectively during emergency period.

2. Upkeep of Fire water Pump House & other Facilities and always maintaining

approach road & surrounding area of Fire Fighting facilities free of grass &

weeds throughout the year

3. Maintaining and updating the record of all Fire Fighting facilities as per the

instruction of officer In charge.

4. Maintenance of following Fire Fighting Facilities in Plant

• Fire Water Engines & Pumps (3 No)

• Jockey Pump (2 No)

• Air Compressor for Fire Fighting (2 No)

• Strainer at Suction to the Fire Water pumps (3 No)

• Emergency Trolley with PPE (1 No)

• All Fire Fighting Equipment

• All Safety Equipment

5. Monthly/Quarterly/Half Yearly Checking and corresponding record keeping of

65 nos of 10 kg DCP Fire Extinguisher & also to ensure above extinguishers are

functioning. More Fire Extinguishers can be added as per requirement.

6. Monthly/Quarterly/Half Yearly Checking and corresponding record keeping of

nos of 10 kg foam type DCP Fire Extinguisher & also to ensure above

extinguishers are functioning. More Fire Extinguishers can be added as per

7. Monthly/Quarterly/Half Yearly Checking and corresponding record keeping of

nos of 75 kg DCP Fire Extinguisher & also to ensure above extinguishers are

functioning. More Fire Extinguishers can be added as per requirement.

8. Hydrotesting of All Fire Extinguishers and record maintenance for the same.

9. Monthly/Quarterly/Half Yearly Checking and corresponding record keeping of

nos of CO2 Fire Extinguisher & also to ensure above extinguishers are

10. To ensure all Sprinkler Nozzles are in working condition including record

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

11. Monthly/Quarterly/Half Yearly Checking / Carrying out maintenance of 18 nos

of Double Hydrant and corresponding record keeping as per instruction of

Officer In charge.

12. Monthly Checking / Carrying out maintenance of 13 nos of Double Hydrant and

corresponding record keeping as per instruction of Officer In charge.

13. Hydrotesting and record keeping of fire hydrant hoses once in every quarter.

14. Strainer cleaning of Fire Engines and Deluge valves. Updating the record and

maintaining the same.

15. Monthly/Quarterly/Half Yearly checking / carrying out maintenance of 27 nos of

Water Monitor and corresponding record keeping as per instruction of Officer In

16. Monthly/Quarterly/Half Yearly checking / carrying out maintenance of 12 nos of

Deluge Valve and corresponding record keeping as per instruction of Officer In

17. Monthly/Quarterly/Half Yearly checking / carrying out maintenance of 25 nos of

Fire Water line Gate Valve and corresponding record keeping as per instruction

of Officer In charge.

18. To ensure that the Fire Water Tanks are always full 365 days a year. To regulate

the supply of MIDC water by operation of valves judiciously, so that the tank

does not overflow also. Optimum usage of water to be ensured.

19. To ensure filling of diesel tank of fire engines from underground HSD tank/ HSD

barrel, as applicable, as and when required, with all the safety precautions and to

ensure that all the diesel tanks of fire engines are 80% full all the time.

20. To do any other job as per the instructions of BPCL plant officials as and when

21. It also includes carrying out preventive/breakdown maintenance of fire fighting

systems on holidays or Sundays or closed working days as per instructions of

officer in charge.

22. To Ensure Monthly Checking & Maintenance of MCP

23. To Ensure Monthly checking of PPE in Emergency Trolley such as Breather

apparatus Fire Proximity Suit, Explosivemter, and Sand Buckets Etc.

24. To Ensure Monthly checking of First aid Boxes

25. To Ensure painting of test dates & due dates on Equipment after

testing/maintenance.

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

26. To Ensure Monthly maintenance of all hose boxes nozzles

27. To Ensure Monthly /Quarterly/ Semi-annually/Annual Maintenance &

Hydrotesting of all fire Hoses.

28. To Ensure Smooth operation & checking of fire panel & report to Engineering in

charge as and when problem is reported.

29. Following of monthly, quarterly, half yearly and yearly maintenance schedules as

per OEM, maintaining min. 8kg/cm2 pressure at farthest point in fire hydrant

system, minimum running of jockey pump on account of gland, valve & flange

joint leaks at pumps, hydrants, monitors, Deluge valves etc., updating of records

and other allied works as per instructions from officer in charge (material &

tools will be provided by BPCL).

30. Maintenance & up-keep of all records related to firefighting system and as per

instruction from officer in-charge.

31. Minimum one workman required for this job.

32. Vendor to ensure that jobs include all related to FWPH, FW tanks, safety systems,

FW tripping etc. as advised by officer in-charge.

33. Checking of MCP and ESD system as per the schedule provided by officer in

34. Checking and monitoring of IRIS System for Fire Fighting and associated jobs.

35. The Scope of work also includes keeping, recording, and reporting of all ISA,

OISD and Other statutory audit points in a record form. The compliance of all the

Audit and statutory points to be done as per instruction of officer in charge and

record keeping being done.

36. All the work related to Audit and statutory points for Fire fighting system to be

executed as per scope of work and records to be maintained for the same. The

reporting to be done on day-to-day basis to Officer In charge.

ELECTRICAL SYSTEM MAINTENANCE

1. The successful Contractor shall carry out Preventive Maintenance for all the

electrical Equipment in the plant as per the OEM & Office In-charge

recommendations and OISD – 110, 137, 144, 147, 148, 173 & BPCL Electrical

manual recommendations and instructions.

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

2. The successful Contractor shall carry out Daily, weekly monthly, half yearly,

yearly Maintenance for all the electrical related equipment (viz. MCC Panel,

Changeover Panels, APFC Panels, UPS, Breakers, Transformers, DG sets, Fire

Engines, Air Compressors, ROVs, Lighting, Motors and Records are to be updated

as per the instruction of officer in charge.

3. Maintenance and Upkeep of Suitable Records, Logbooks & Reports for Hourly,

Daily, Weekly, Monthly, Quarterly, Half Yearly and Yearly Maintenance as per

BPCL formats and requirements. (as per officer in-charge. Record book/Logbooks

will be provided by BPCL)

4. The successful Contractor, Helpers should maintain Drinking & service Water

distributions works. Drinking & service water levels are to be monitored &

shortage of water is to be informed in advance to the concerned officer.

5. The successful Contractor Helpers should assist to the Process operator

whenever require.

6. Successful contractor should be thorough with all network cables systems and

telephone systems in admin building, any breakdowns of these systems should be

attended and rectified.

7. Vendor to ensure deployment of manpower with proper license and certification

required to work in LT system of industry as per central electricity board/ state

electricity rules.

8. The Vendor and contract labor have to ensure and comply with all rules,

regulations, laws and statutory norms of State Government and Central Electricity

board, certificate license as applicable.

Maintenance & record keeping for All Electrical equipment

• Line Item-2: Providing Assistance in Electrical System Operation & Maintenance

at Nagpur LPG Plant Electrician (Skilled) - Availing Services for Operation &

Maintenance of Electrical System in Plant as per Scope of Work - Total 3 Skilled

Electrician required per day for 3 shifts.

Manpower Details as below –

1 no. Skilled Electrician for electrical operations and maintenance during general

shift, 1 no. Electrician will be for manning of MCC Room and Firefighting room as

per OISD recommendations during second shift (after plant operations) and 1 no.

Electrician will be for manning of MCC Room and Firefighting room as per OISD

recommendations during night shift i.e. total 3 skilled electricians per day.

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

• Line Item-3: Providing Helper in Electrical System Operation, Maintenance at

Nagpur LPG Plant - Electrician helper (Semi - Skilled) - Availing Services for

Operations & Maintenance of Electrical System in Plant as per Scope of Work -

Semi Skilled electrician will be as a helper in general shift for assisting in

operations and maintenance i.e. for 12 months.

Note: Plant is operational 365 days and Vendor has to ensure 2 manpower in general

shift & 1 manpower each in 2 remaining shifts i.e., 4 Manpower in a day.

1. MCC Panels = Preventive Maintenance quarterly, Half-yearly, Yearly as per the

schedule. All the PMS sheets after signing of the officer should be submitted with

the bill. Cleaning of Panel to be done on quarterly basis, all nuts and bolts of

Conductor to be tighten after taking prior shut down.

2. Earth Pit testing = Preventive maintenance Monthly, quarterly, Half-yearly &

yearly as per the schedule to be done. All the PMS sheets after signing of the

officer should be submitted with the bill. Testing of earth pit on half-yearly basis

to be done religiously and report to be submitted.

3. Transformer and allied equipment = Preventive maintenance Monthly, quarterly,

Half yearly & yearly as per the schedule to be done. All the PMS sheets after

signing of the officer should be submitted with the bill. Oil testing to be

coordinated on yearly basis.

4. Circuit Breaker = Preventive Maintenance yearly as per the schedule. All the PMS

sheets after signing of the officer should be submitted with the bill.

5. Generator Engine (125KVA, 250 KVA) = Preventive maintenance monthly,

quarterly, half yearly, yearly as per the schedule. PMS sheets after signing of the

officer should be submitted with the bill. Party has to do the regular routine

maintenance & major maintenance will be done by the OEM as arranged by the

6. DG Alternator & Control Panel = Preventive maintenance monthly, quarterly,

Half Yearly & Yearly as per the schedule. Checking of DG tripping report to be

submitted on quarterly basis.

7. All Electrical motors and their local controls panels, Push Buttons & Cables, JBs=

Preventive maintenance monthly, quarterly, half yearly, yearly as per the

schedule. PMS sheets after signing of the officer should be submitted with the

bill. Motor Current to be note down on monthly basis, Motor Winding Insulation,

and cable insulation to be checked on half yearly basis and report for same to be

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

8. Cathodic Protection = Preventive Maintenance monthly, quarterly, half yearly &

yearly as per the schedule. PMS sheets after signing of the officer should be

submitted with the bill. Minor maintenance will be done by the party & major

maintenance will be arranged by the company from OEM.

9. All Critical equipment and their control panels.

10. Instrumentation panel and its field equipment.

11. Solar Panel maintenance work and record up keeping.

12. Lighting system of high mast tower, Building and Shed lightings and Lighting in

Admin building. Lux meter reading to be noted down on quarterly basis and

report for the same to be submitted along with the bill.

13. Testing and calibration of relays and making proper setting.

14. Checking and resetting of relays in starter of motors of each motor starter in

MCC panel as well as panels of critical machines.

15. Ensuring proper rating fuses are put in panels.

16. Maintenance of the ETP System on monthly basis.

17. Ensure all indicator lamps are in working condition and are in place.

18. Monitoring the electricity consumption on daily basis and efforts should be made

that the electricity consumption does not rise unexpectedly and measures to be

19. Carrying out the LAN/ telephone repairs/Pager phone jobs as & when required.

20. Liaising with MPECB for completion of the various recommendations / norms.

21. Ensure timely compliance of all Electrical Audit/ISA/ESA recommendations in

consultation with the Engineering In charge.

22. Any electrical maintenance of equipment not given above but instructed by

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

23. Checking of capacitor Bank to be done on monthly basis and format of

performance of capacitor to be submitted along with Bill.

24. Checking of FLP glands to be done on monthly basis and report to be submitted

along with the bill, if any loose gland found then it should be attended

immediately. Any oversize gland to be replaced with NEW FLP gland provided by

25. Updating of Single line diagram, Cable route diagram, Earth Pit diagram, Lighting

diagram on regular basis or as and when changes occur in the system to be done

by contractor personally and same should be discussed with Plant Officer. No

extra cost will be given for the changes done in diagrams.

26. Updating Earth pit diagram on yearly basis/ as per instructed by officer in charge

to be done by contractor personally and same should be discussed with Plant

27. All critical panels, lighting panels to be always operational. Bulbs including street

lights within the plant area. Rectification of fault in motors or in the panels of air

compressor, air dryer, LPG compressor, fire water engines, Jockey Pump panel

and DG panel, MCC room, HT Transformer yard including MPEB, all sheds, LPGG

pump house etc.

FOLLOWING ELECTRONICS THING NEEDS TO BE CHECKED

28. Ensure proper working and power supply to CCTV Cameras. frequency- Weekly

29. Checking of All connection of Kosan Connector and cleaning the same with CRC/

aerosol on Sunday/Holiday or as directed by BPCL Officer. frequency- Monthly

30. Checking of UPS for back-up to be done on Sunday and proper records to be

maintain on monthly basis. frequency- Monthly

31. Checking of Hand Held Metal detector and Door Frame Metal Detector on

monthly basis - frequency- Monthly

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

32. Checking of FLP Battery for its proper Function - frequency- Daily

33. Checking of Emergency Light for its proper Function- frequency- Daily

34. Checking of ALL telephone Connection as well as Instrument. Hand receiver coil

if found damaged same needs to be replaced immediately- frequency- Monthly

35. Checking of High mast towers for its proper functioning replacement/repair of

the same if found non-functional - frequency- Monthly

36. Checking of shed lighting for proper functioning and replacement/repair of the

same if found non-functional - frequency- Monthly

37. Checking of Fire Engine Panel for Battery Charging - frequency- Daily

38. Checking of LED light if it is not working. frequency- Monthly.

39. Checking of VHF battery charger - frequency- Daily.

40. Checking of GMS system- frequency- Daily.

41. Checking of All UPS for normal functionality- Frequency- Fortnightly.

42. Any other Equipment instructed by Officer In charge.

43. Filling of all PMS registers, history cards and other reports given by Officer in

charge on time-to-time basis.

44. Checking of IRIS system and monitoring the status (healthy conditions of

equipment in Panel)

Also maintaining the corresponding records for the same

• Maintenance of critical equipment

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

Providing assistance to ensure all ROVs, critical equipment like Pressure switches,

Temperature Switches, MCPs, Emergency Trip Switches, DV Panel & Fire Alarms, CP

system and GMS system etc. are in operating condition.

• Battery Maintenance

Fortnightly & Monthly Checking & maintaining records for all batteries and ensuring

those are in working condition and it should be fully charged at all the time.

• Maintenance of supply points & lighting facilities

Providing assistance to ensure all power supply points and lighting are working at

Office Building / Time Office / PCVO Room / Security Gate/Sheds/High Mast/Street

Lights/MSV area etc.

• Assistance in Fire Fighting System

➢ Maintaining min. 8kg/cm2 pressure at farthest point in fire hydrant system,

minimum running of jockey pump on account of gland, valve & flange joint

leaks at pumps, hydrants, monitors, Deluge valves etc

➢ Test running of fire engines, topping up of diesel, maintaining always in auto

mode and other allied works as per instructions from officer in charge

(material & tools will be provided by BPCL)

➢ Vendor to ensure that jobs include all related to FWPH, FW tanks, safety

systems, FW tripping etc as advised by officer in-charge.

➢ Vendor to ensure manning during non-availability of Fire Water operator.

• The party has to take all the corrective measures for the equipment during the

preventive maintenance, which will affect the Breakdown of equipment. If the

equipment breakdown within one month after preventive maintenance, then the

break down maintenance charges will be debited from the parties monthly bill.

• The party has to submit the entire preventive maintenance sheet after taking the

sign of the officer in charge along with the bills. Bills will not be passed without

the preventive maintenance sheets. If party fails to do the preventive

maintenance of certain equipment, then the proportionate amount will be

deducted from the monthly bill.

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

• Shutdown maintenance required for any equipment will be done after closing of

plant in week days or on Sundays/Holydays. For this purpose no extra cost will

be given to the party.

• Maintenance works would be carried out during shift, off-shifts, nights, holidays,

and Sundays as directed by officers in charge to the satisfaction of officer in-

charge. It is to be ensured by the successful contractor that sufficient manpower

is available during maintenance activities as required and directed by BPCL

Officer In-charge.

• Assistance & supervision during Audits/Inspection and OEM engineers visit for

all DG sets, Fire engines, Firefighting panels, MCC room Panels, Air & LPG

compressor, level gauges, Temperature gauges, CP system and other all electrical

• Scope of Work is indicative and Vendor has to ensure records upcoming time to

time as directed by the officer in-charge.

1. Record keeping of all the Preventive maintenance records, Electrical Audit

Compliance and work, Internal Safety Audit Compliance documents and status,

OISD Audit compliance documents and status and for other statutory works

related to electrical systems.

2. The scope of work will also include 100% glanding as per requirement, 100%

dressing of all the cables inside plant, 100% cables laid in proper way in cable

tray/trench/Pipe etc. inside plant, 100% earthing & bonding at every equipment,

structure, pipelines, hoses and wherever it is required as per audit/statutory

requirement. Proper record keeping being done for all the work mentioned

3. Day to day monitoring of power consumption inside plant and report making for

analysis and corrective action.

4. Regular recording of readings from meter room in record, visit to all facilities on

regular basis and recording of observations related to electrical maintenance as

well as corrective actions.

5. Regular monitoring, checking and corrective action for IRIS Systems, IT Systems

– Daily log recording and reporting to engineering in charge.

6. Day to day checking of ultra-critical activity trolley and placement of trolley

wherever UCVA is to be planned. This includes maintenance of trolley and

7. Rigorous maintenance and testing of earth pits inside plant to keep the

resistance within limits and proper record keeping.

TENDER NO: LPG.WR.NGP.19. TENDERS.02/2022-23

8. Maintenance of Earth Pits as per IS3043 rules and to ensure NIL audit points

related to earth pits in audits.

9. Maintenance and upkeeping of MCC Room and panels with all meters to be in

working condition.

10. Regular checking of all the lights inside plant and monitoring of Lux level and

record keeping. Corrective action to be taken for improvement of the lux level

and is to be maintained as per OISD standards.

11. Monitoring of relay testing and insulation resistance testing of equipment to be

12. Improvement to be done for the power consumption inside plant – Corrective

measures to be taken and development plant to be made for efficient use of

power inside plant.

Qualification for Electrical Maintenance:

A. Electrician -

1. The person should have valid “Electrical Wireman License” as per statutory

2. The person should have educational qualification of ITI electrical or higher.

3. He should have work experience of at least 1 year as electrician in any industry.

B. Helper in Electrical maintenance and operation –

1. The person should have educational qualification of ITI electrical.

2. He should have work experience of at least 1 year as electrician in any industry.

SCOPE OF WORK: -

Assistance in Miscellaneous Works as and when required for assistance

in electrical as well as fire fighting maintenance works

1. To handle all tools tackles etc.

2. To ensure all works as guided by engg-incharge.

3. Carry Out mechanical / Major Maintenance? Breakdown Maintenance Jobs as

guided by engg in charge.

4. To Assist Manpower engaged in Fire Fighting Maintenance Jobs/Electrical

Maintenance Jobs as and when required.