THE JOB OF ROU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH ROU OPENING AND AVA

PLP.KHPL.AP.2024-25/03

TENDER FOR THE JOB OF RoU FACILITATION

INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL

PROJECT FOR ENSURING SMOOTH RoU OPENING

AND AVAILABILITY.

Prepared and issued by

BHARAT PETROLEUM CORPORATION LIMITED

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

Sr. No. Description Page No.

1 Notice Inviting Tender (NIT)

3 Instruction to Bidders(ITB)

4 Scope of Work

5 Special Conditions of Contract

6 Schedule of rates (SOR)

7. General Conditions of Contract(GCC):

Attached separately with this tender

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

NOTICE INVITING TENDER (NIT)

Bharat Petroleum Corporation Limited, a company registered in India under the Companies

Act, 1956 invites tenders under Gem portal for the following job:

Tender for the Job of RoU Facilitation Involving Interfacing with

Name of the Work Government Authorities in Part-B Spread Of KHPL Project For

Ensuring Smooth Rou Opening And Availability

Bid document no. PLP.KHPL.AP.2024-25/03

Pre-Bid Meeting NOT APPLICABLE

All bidders should pay a sum equivalent to 3% of his/her quoted value towards EMD by

Demand draft /DD in favor of “Bharat Petroleum Corporation Limited” payable at Ongole

/ all branches.

The earnest money deposit of the successful tenderer will be retained. Upon

commencement of the contract period, the tenderer may opt to adjust the earnest money

deposit against the security deposit. It is to be noted that NO interest will be payable on

The successful tenderer EMD can be converted to security Deposit before

commencement of the work. Though the bidder is eligible for EMD waiver, once

declared successful, he/she shall pay the Security deposit as required. The security

deposit will be retained till the successful completion of the work. No interest will be

payable on the security deposit.

The security deposit calculation is the same as the EMD calculation, i.e. a sum

equivalent to 3% of his/her quoted value.

If the L1 vendor doesn’t respond or defer from providing the services after submitting the

bid, then the full EMD amount will be forfeited.

In case of non performance of the successful bidder, the corporation has the right to

cancel the contract as per the corporation’s discretion and the EMD/SD of the bidder

shall not be returned / will be forfeited.

EMD exemption is applicable as per prevailing applicable guidelines.

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

2.1. BPCL will not be responsible for cost incurred in preparation and delivery of

2.2. Purchase preference to MSMEs as admissible under the prevailing

Government of India policy shall be applicable.

2.3. This is a ZERO Deviation Bidding Document. Bidder is to ensure compliance of

all provisions of the Bidding Document and submit their bid accordingly. Bids

with any deviation to the bid conditions shall be liable for rejection.

2.4. BPCL reserves the right to reject any or all the bids received at its discretion

without assigning any reason whatsoever.

3. Period of Validity of Bids

3.1. Bids shall be kept valid for four (4) months from the date of opening of bid. A bid

valid for shorter period shall be rejected by BPCL as non-responsive.

3.2. The bidder shall not be entitled during the said period of 4 months, without the

consent in writing to BPCL to revoke or cancel its bid or to vary the Bid given or

any term thereof.

3.3. In case of Bidder revoking or cancelling its Bid or varying any terms in regard

thereof without the consent of the BPCL in writing, BPCL may delist the vendor

from registered vendor list.

3.4. Notwithstanding Point in Serial No. 3.1 as above, BPCL may solicit the bidders’

consent to an extension of the period of bid validity.

4. For any enquiries / clarifications regarding the tender, the parties may contact to

the following BPCL officers:

➢ Mrs Bhagwan Sukri, Project Leader, KHPL

Ph: 9001997977, Email: [email protected]

➢ Mr. Venkata Bhanu, Site engineer, KHPL

Ph. No.: 9893370878, Email: [email protected]

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

BPCL proposed to lay 423kms of pipeline (KHPL) which is originating at Krishnapatnam Coastal

installation in Nellore district of Andhra Pradesh state and terminates near Malkapur village in

Bhiongiri district of Telangana state, for transportation of finished petroleum products. KHPL

ROU acquisition activities are being carried out in full swing in the districts of Nellore, Prakasam,

Bapatla & Palnadu of Andhra Pradesh State.

The services are required to be provided for Job of RoU Facilitation Involving Interfacing with

Government Authorities in Part-B Spread of KHPL Project for ensuring Smooth RoU Opening

and availability:

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

INSTRUCTIONS TO BIDDERS

1.1. The information given in the Bid Documents and in the plans and drawings forming

part thereof is merely intended as general information without undertaking on the part

of the Owner as to its accuracy and without obligation relative thereto upon the Owner.

The vendors are expected to conduct their own surveys and investigations prior to

1.2. Before bidding, the vendor shall undertake and shall be deemed before bidding to

have undertaken a thorough study of the proposed work, the job site(s) involved, the

site conditions, the labour, power, water, material and equipment availability,

transport and communication facilities and temporary offices and accommodation

quarters, and all other factors, constraints and facilities necessary for the formulation

of the Bid, supply of materials and the performance of the work.

1.3. The vendor shall inspect and examine the site and its surroundings and shall satisfy

himself before submitting his tender as to the nature of the ground present, physical

conditions and all roads, approaches and lands which may be used temporarily

otherwise in connection with the works, means of access to the site accommodation

he may require and in general shall himself obtain all necessary information as to

risks, contingencies and other circumstances which may influence or affect his

2. The detailed scope of work is enumerated in the Detailed Scope and works

specifications section of this tender.

The intending bidders shall be deemed to have visited the site & familiarized

themselves with the existing conditions before submitting the offer. Non-familiarity

with site conditions shall not be considered a reason either for extra claims or for not

carrying out the work conforming to the specifications.

The intending bidders may contact the following BPCL’s site office for necessary

Guidance and help during site visits:

Sh. Venkata Bhanu,

Site Engineer, KHPL) Krishnapatnam

Hyderabad Pipeline Project

[email protected]

4. LOCAL CONDITIONS

4.1. It will be imperative on each BIDDER to acquaint himself of all local laws, conditions

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

and factors which may have any effect on the execution of works and supplies under

the Bid document. In their own interest, the BIDDER is requested to familiarize

themselves with (but not limited to) the Indian Income Tax Act,1961, Indian

Companies Act, 1956, Indian Customs Act, 1962, Factory act, Contract labour

arbitration Act/P.F. act and other related Acts and Laws and Regulations of India,

with their latest amendments, as prevalent in India. OWNER shall not entertain any

request for clarification from the BIDDER regarding such local conditions.

4.2. The successful bidder, to whom the work shall be awarded, shall arrange all

necessary permissions / clearances for execution of scope on his own initiative and

contingent costs thereto. However necessary letters to statutory authorities if any will

be provided by BPCL.

4.3. It must be understood and agreed that such factors have properly been investigated

and considered while submitting the Bid. No claim for financial and other adjustments

to the contract price, on account of lack of clarity or proper understanding of such

factors, shall be entertained.

5. SUBMISSION OF OFFER

5.1. Duly signed tender/Addendum, if any, issued to the Bidder and Failure to furnish all

information required as per the tender documents or submission of bid not

substantially responsive to the tender documents, in every respect, may result in

rejection of the bid.

6. CRITERIA FOR EVALUATION

Bid evaluation shall be carried out on overall lowest basis

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

The services are required to be provided for the Job of RoU Facilitation Involving

Interfacing with Government Authorities in Part-B Spread of KHPL Project for

ensuring Smooth RoU Opening and availability. The job involves various liasoning

activities but not limited to the following.

• For facilitating collection of relevant domiciliary and cadastral credentials and disseminating

disbursement related notices for Part-B spread from Ch. 138 to 158 km – 9 VILLAGES

• Facilitating RoU opening: Coordinating with the VRA/VRIs and Mandal Surveyors on a

requirement basis for facilitating time bound opening of the RoU - 9 VILLAGES

• Facilitating meetings with Tahsildars, RDO’s and Collector by inviting villagers to ensure

smooth opening of ROU – 3 MANDALS

• Facilitating Division/District wise interfacing for ROU opening issues – 1 DIVISION &

• Liasoning with Local police officers at SHO/SDOP levels of villages between chainage

to 158 km – 3 POLICE STATIONS/ 1 SDOP OFFICE / 1 SP OFFICE

The tentative chainages and location details for which survey to be carried out is given as

From To Revenue

Ch. Ch. Km’s Villages Mandal Division /

(km) (km) District

2. Gosuvandlakattubadi,

4. Mangalartipuram,

5. Yarajerla, Ongole /

6. Vengamukkalapalm,

Santanutalapadu

7. Sarvereddypalem (Villages 8-9)

Please note that the locations mentioned above are indicative and there may be variations

w.r.to actual locations. Bidders are advised to carry out field verification of

Tahsildar/RDO/Collector offices to assess the local conditions.

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

Note: Vendor shall estimate the expenditure for facilitation of meetings mentioned above

and quoted inline with SOR form. The bidder shall include service charges also in the

quoted price. No additional cost will be paid to Bidder other than the quoted price.

2. LAWS & REGULATIONS:

The Contractor shall comply with all Acts, Laws and Regulations applicable to the area

with regard to the performance of work including but not limited to the motor vehicles Act,

Minimum wages Act, Contract Labor (Regulation and Abolition) Act, 1970. Industrial

Disputes Act, 1947, shops and commercial Establishment Act, Factory Acts, Bonus Act,

Employee's provident Fund Act etc. and such other applicable central/state Act from time

to time and shall take such steps as may be deemed necessary in this regard.

SPECIAL CONDITIONS OF CONTRACT

1.1.1 This tender is for the service contract for defined time period and will cover deployment

of staff as per services requirement during project stage. The contractor shall act as an

independent operating agency not as an agent on behalf of BPCL.

1.1.2 The contracted project services through the agency shall be purely on temporary basis

for contracted project duration and the contractor’s personnel deployed at BPCL

premises shall be the employees of contractor for all legal purposes and

1.1.3 Award of this contract does not confer any right to any of the individuals involved in this

contract either directly or indirectly for a perpetual employment in BPCL in any

1.1.4 The agency/service provider/contractor shall be entirely responsible for the

employment of its labour/personnel and shall be liable for observance of all statutory

provisions of Govt. No claim of employment by the manpower engaged in this project at

BPCL on whatsoever ground shall be entertained.

1.1.5 The agency should fulfill all statutory provisions as per relevant laws.

1.1.6 It shall be responsibility of the Contractor to issue the employment card with the

Contractor Company name/ photo identity card to the working staffs per the prescribed

format. Service provider will ensure that all its employees invariably wear ID card

during office hours.

1.1.7 Service provider will maintain the statutory register and records as provided in the

Contract Labour (Regulation & Abolition Act.)

1.1.8 It shall be the responsibility of the agency to get the qualification, character and

antecedents of the staff verified including police verification before their induction.

1.1.9 In case, any of the persons so deployed by the contractor is not fit to perform duties

safely or as per laid down procedures or indulges in any unlawful riots or disorderly

conduct, the contractor shall immediately withdraw on the information of BPCL and

take suitable action against such person on the report of BPCL in this respect. Further,

the agency will have to provide suitable replacement within three days’ time with the

intimation to the BPCL Authorities/ representatives.

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

1.1.10 It will be the responsibility of the service agency to ensure that the staff deployed by the

agency shall at all-time maintain absolute integrity. By virtue of the services with the

BPCL, the agency and the staff deployed by the agency will come in possession of

certain information and secrets related to BPCL which shall not be divulged to any

organization or individual. The agency shall ensure that complete confidentiality is

maintained by it and all the staff deployed at BPCL with regard to all information

relating to BPCL, its premises, clients, business, assets, affairs and employees.

1.1.11 The agency shall ensure that the staff should be in neat and clean uniform/dress. They

should be in good health, punctual, honest and well behaved. The agency will be

responsible for ensuring good conduct on the part of persons deployed. The person

once engaged and is working satisfactorily will not be substituted/replaced intermittently

without permission of competent authority /BPCL.

1.1.12 Persons suffering from contagious or infectious diseases shall not be deployed or

permitted to work in the BPCL premises. If the person deputed by agency/service

provider/contractor contract or develops any such disease during the currency of the

contract, the agency/contractor(s) / service provider may be asked by the BPCL to

replace such person by another suitable person. No extra charge for such replacement

to be done by the agency forthwith, shall however, be payable.

1.1.13 For any deployed person leaving the project service, agency will have to give a notice

of at-least one month. A no dues certificate shall be taken from BPCL before the date

of relieving, failing which any dues shall be recovered from the agency.

1.1.14 BPCL Administration also reserves the right to terminate the contract by giving one

month’s notice in case BPCL Administration desires to have its other arrangements.

1.1.15 BPCL Administration reserves the right of termination of the contract with immediate

effect at any stage of time in case service is not considered satisfactory. This will apply

when the agency fails to adhere by / comply with the special terms and condition(s) and

/ or the agency has not been able to follow or comply the laws of statutory provisions of

Central / State Government in force or has / have breached any contract agreement

1.1.16 In case of the termination of the contract on its expiry or otherwise, the person

deployed by the Service Provider shall not be entitled to any claim for absorption or any

Time is the essence of the contract, vendor is liable to complete the job within delivery

period as per tender conditions. A penalty amount of 5% of the ordered value shall be

deducted from final RA bill and/or SD on delay in completion of the job.

The above penalties would be charged as per discretion of Engineer in-charge

1.3 Security Deposit / Retention Money:

A sum of 10% of the accepted value of the tender inclusive of taxes shall be

deposited by the person/ persons (hereafter called the Contractor) as security

deposit with the Owner.

Bidder can furnish the security deposit amount through a demand draft/Bank

Guarantee from schedule 'A' Bank in the form prescribed which would be provided

on contractor’s request when purchase order is issued.

If BG is not submitted SD will be recovered in installments through deductions at the

rate of 10% of the value of each running account bill till the total security deposit

amount is collected, after which no further deductions from bills will be made on this

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

The offer shall be valid for a period of 4 months

1.5 Contract Period:

The contract will be valid for a period of 180 days from the date of issue of

LOA/purchase order/Instructions from EIC. No rate variation shall be permitted during

the contract period

1.2.1 Quoted rates shall be firm and final during the tenure of contract.

1.2.2 Goods & Service Tax, as admissible will be paid extra

1.2.3 No contingent charges will be admissible for city/town of the normal place/

stretch of working.

1.3 Bid Evaluation:

On overall Lowest cost basis.

1.4 Measurement for payment:

Payment will be made as per actual measurements

1.5 Payment terms:

1.5.1 Payment Term – 100% payment will be made after certification of measurement

sheets/invoices by EIC

1.5.2 Payment shall be made after making required deductions towards taxes to be

deducted at sources as per extant rules/law in force.

1.5.3 In case, the agency / service provider / contractor(s) fails / fail to provide the proper

service(s) / fail to follow required safety norms during the period of contract,

necessary deduction from the bill/s shall be as mentioned in this tender.

1.5.4 In case of difference of opinion regarding interpretation of any clause, the decision of

BPCL shall be final and binding

1.6 Liability against risks / claims:

1.6.1 Contractor shall be responsible to observe and comply with all applicable statutory

requirements including Contract Labor Act, Minimum Wages Act, applicable for the

Central Government PSU, ESIC Act, Bonus Act, etc. and rules as may be in force

from time to time. BPCL shall be kept indemnified against any action brought against it

or any violation / noncompliance of any Act / Acts. All expenses for compliance of above

Acts & Regulations shall be borne by the contractor. Contractor shall arrange for his

personnel being deployed to cover sate accident risk for his employee as per rules at

1.6.2 BPCL Administration shall not be responsible for any injury or loss of life or sickness of

the workmen or of any individual involved in the contract (deployed by the

agency/service provider/contractor) during the course of their duties or out of their

duty hours. Any statutory liabilities which may arise shall be to the agency /

contractor(s) / service provider’s account. The agency/service provider/ contractor

shall take out and keep in force a policy and policies of insurance against all liabilities

and recognized risks in respect of accidents to persons employed by the contractor for

the purpose of carrying out the works of this contract. The agency / service provider /

contractor should note this provision especially in respect of staff deployed by him and

should take necessary insurance cover and safeguards against the recognized risks

for his worker / staff. Any compensation to the staff because of accidents in their

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

duties will be payable by the contractor to his workers / dependents.

1.6.3 The agency / service provider /contractor(s) shall be solely responsible for the

compliance of statutory regulations applicable to contractor labour as also other

Central and State Government Statutory regulations associated with works such as

provision of Minimum Wages Act, 1984, the Work Men Compensation Act, 1923 etc.

No liability whatsoever shall attach to the BPCL on account of or any failure on the

part of the agency/service provider/contractor(s) to observe these regulations.

1.6.4 Any damage, deterioration, loss caused to BPCL property due to negligence,

carelessness on the part of the workmen employed by the contractor, shall be made

good by the contractor at his own cost. If he fails to do this, BPCL shall be within their

rights to affect necessary recoveries from the Contractor’s bill or through other means

as per the law.

1.6.5 The service provider will be responsible for timely disbursement of monthly wages

including statutory contribution towards PF & ESI to all personnel. This will be

irrespective of the contractor getting the payment from the Principal Employer or not.

1.6.6 BPCL will not provide any residential accommodation for any of the person deployed

by the agency/service provider.

1.7 Misconduct:

If at any time during the tenure of the Contract it is noticed that workmen / supervisor

employed by the Contractor are not qualified enough or inefficient in performing duties

or for other reasons of misconduct or otherwise are not desirable to be engaged in

executing the work, the Contractor shall not continue to deploy them in the BPCL

1.8 Statutory Obligations:

The Contractor shall follow and comply with following statutory obligations:

i. It shall be the sole liability of the contractor (including the contracting firm / company) to

obtain and to abide by all necessary licenses/permissions from the concerned authorities

as provided under the various labor legislations including the labor license obtained as

per the provisions of the Contract Labor (Regulation & Abolition) Act,

ii. The contractor shall be solely responsible for the payment of wages and other dues to

the personnel deployed by him latest by 5th of the subsequent month irrespective of

release payment of bills by BPCL for preceding months. Payment of wages should be

done only through NEFT mode to each workman’s bank account. The contractor shall be

directly responsible and indemnify the Company against all charges, dues, claims etc.,

arising out of the disputes relating to the dues and employment of personnel deployed by

iii. The contractor shall indemnify the Company against all losses or damages, if any,

caused to it on account of acts of the personnel deployed by him.

iv. The Contractor shall be liable to make payments to all his employees and shall comply

with labor laws. If the owner, BPCL as ‘Principal Employer’ is held liable to pay

contributions, etc.,

v. The Contractor shall not at any time cause or permit any nuisance at the deployed work

place and/or anything, which shall cause unnecessary disturbance or inconvenience to

owners, residents or damage properties and the public in general. The manpower

deployed by the agency shall leave the premises after execution of the work.

vi. Contractor has to maintain all documents and certificates required as per:

TENDER FOR THE JOB OF RoU FACILITATION INVOLVING INTERFACING WITH GOVERNMENT

AUTHORITIES IN PART-B SPREAD OF KHPL PROJECT FOR ENSURING SMOOTH RoU OPENING AND

The Contract Labor (Regulation & Abolition ) Act - 1970 and Central Rules

Minimum Wages Act

Payment of Wages Act

Maternity Benefit Act

The Factories Act,

The Labor Welfare Fund Act

Payment of Bonus Act,

The Employees' Provident Fund and Miscellaneous Provision Act –

Employee's Compensation Act –

SCHEDULE OF RATES

Job of RoU Facilitation Involving Interfacing with Government Authorities in Part-B

Spread of KHPL Project for ensuring Smooth RoU Opening and availability

SR. RATE AMOUNT

DESCRIPTION OF ITEM SAC QTY. UNIT

RoU related interfacing and

1 QUOAT 360000 EA QUOAT QUOATE