Hiring of latest diesel/Petrol model AC Car vehicle (XUV 3XO/Amaze/Suzuki Fronx/ Ertiga or equivalent model) with driver for 24 Hrs./3000 km per month for Executive Engineer at Gadhada Division under Gadhada Division office for two year. (With GPS System)

2 Estimated cost in Rs. 1212000/-

3 Tender Fee in Rs. ( non-refundable) 1180/-

4 Payment of tender fees at GADHADA Division / Circle

office cash counter from Dt.15/01/2026@ 11:00 Hrs. to - NA

DT.28/01/2026@ 16:00Hrs. ONLINE tender Copy will be

DOWNLOAD from N PROCURE SITE only, during the

time limit mention here.

Earnest Money Deposit amount in Rs.

5 (Payment through DD

(1 % of Tender Amount)

6 On line ( e-tendering ) tender / offer 15/01/2026up to

submission last Date 28/01/2026 up to 18:00 hours only 28/01/202618:00 hr

(This is mandatory )

7 Date & Time for pre bid meeting ( If Required) -NA -

8 Physical submission of MONEY RECIPTE COPY OR DD 02/02/2026 up to 18:00

(TENDER FEE + EMD), last Date: 02/02/2026up to 18:00 hr

hours. By RPAD or SPEED POST only

09 Date of opening of Technical Bid at Date 03/02/2026 @ 03/02/2026on 11.00 hr if

11:00 hours (if possible) Possible

10 Date of on line opening of Price bid, Date 04/01/2026 @ 04/01/2026 On 11:00 hr if

11:00 hours (if possible) Possible

11 Validity of Bid 120 Day

Superintending /Executive Engineer

Name of Circle/Division__Gadhada_

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 2 |

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Superintending/Executive Engineer __Gadhada__

Circle/Division, PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate

office at Nanamava Main Road, Laxminagar, and Rajkot. With expression shall

unless repugnant to the context include its permitted assigns or successor /

authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has

been accepted by the PGVCL for award of the contract and shall include his

authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act

as Engineer-in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the

bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with

the contractor and shall include the commercial technical and general conditions,

schedules, drawings and any other conditions specifically agreed between the

parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract

1.8 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the PGVCL and calculated from the quantities

indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of

"Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to

inspect the works under the contract and/or duly authorized representative of the

PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL

notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.13 “Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 3 |

2.2 Following documents are mandatory for the Bidders.

3. DRIVER EYE TEST CERTIFICATE

5. TAXI PASSING

7. LICENCE (NT/RT)

8. VEHICLE FITTNESS CERTIFICATE

9. Memorandum of Association or partnership deed.

10. Power of attorney if any for signing the bid documents.

11. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

12. GST Registration Certificate in the name of bidder (In case of applicable)

13. PAN card in the name of bidder

14. Addhar Card (Optional) (In case of Bidding is done on Individual name)

IF new vehicle Quotation attached,

1. Quotation of New vehicle

2. DRIVER EYE TEST CERTIFICATE

3. LICENCE (NT/RT)

4. Memorandum of Association or partnership deed.

5. Power of attorney if any for signing the bid documents.

6. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

7. GST Registration Certificate in the name of bidder (In case of applicable)

8. PAN card in the name of bidder

9. Addhar Card (Optional) (In case of Bidding is done on Individual name)

3.0 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Bidders willing to participate in tender will have to get themselves registered on

website www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a

division of GNFC Ltd., who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in

The tender document.

3.3 For details regarding digital certificate and related training the below mentioned

address may be contacted

(n) Code Solution a division of GNFC, 403, GNFC Info Tower, Bodakdev, and

[email protected]

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 4 |

3.4 Bidders who already possess valid Digital certificate need not procure a new digital

3.5 Bidders can prepare and edit their offers number of times before tender

submission date and time as mentioned in this tender details table no1. After

tender submission date and time, bidder cannot edit their offer submitted in any

case. No written or online request in this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic

format on website www.nprocure.com before the validity period mentioned in

tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in

detail in order to comply with PGVCL’s requirements including but not

limited to the Tender fees, EMD and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents

and fully inform himself as to all the conditions and matters which may in

any way affect the Work or the cost thereof. If any Bidder finds

discrepancies or omissions in the specifications and documents or is in

doubt as to the true meaning of any part, he shall at once request in writing

in advance before filling in the tender, within the time limit as per Table no

for an interpretation / clarification by the PGVCL Gadhada Circle / Division

Then The PGVCL_Gadhada_ Circle / Division office will issue interpretation

and clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall

form a part of the specifications and documents, and accompany the

bidder's proposal. In case of difference of opinion about interpretation of

specification etc. the decision of Superintending/Executive Engineer,

_Gadhada_ Circle/Division will be final and shall be binding to the

4.3 Verbal clarifications and information given by the PGVCL or his employee(s)

or his representative(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this

RFP Document and provide accurate information to the best of their knowledge

without misleading PGVCL to be considered for participation in this Project.

4.5 Bidders should be in touch with websites https://.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum /

Amendment in the Tender Document till due date of online / off line

submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 5 |

5. TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST

Rules in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates mentioned

in Table no 1 , by cash & DD if total amount of Tender fees plus applicable GST is

in Table no 1 , by cash & DD if total amount of Tender fees plus applicable GST is

less than Rs 10,000/-CASH or only by Demand Draft (DD), if the said amount is

more than Rs 10,000/-, in favour of the Paschim Gujarat Vij Company Limited

payable at _Gadhada on any Nationalized /Scheduled banks

Tender Fees in Present rate of

Sr.No Tender Amount

5.2 The tender fees once paid for tender document will not be refunded under

any circumstances or not transferred to other bidder.

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if

purchaser Company decides to scrap/cancel the Tender, by one or another reason, in

which Bidders are not responsible for Cancellation/scarp of Tender fee without GST

amount may be refunded to bidder(s), at sole discretion of the Purchaser Company

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total

amount of EMD is less than Rs 10,000/- CASH or by Demand Draft (DD), if the

said amount is more than Rs 10,000/-, in favour of the Paschim Gujarat Vij

Company Limited payable at Gadhada on any Nationalized /Scheduled banks or

by Bank guarantee from any Nationalized/Scheduled nationalized bank decided

by Government of Gujarat time to time only. The EMD Amount is 1 % of the

Tender Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD or DD for tender fees &

EMD should be submitted in sealed cover & this cover shall be clearly marked

“Tender fees & EMD Cover for Tender no. __” along with the name and stamp of

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

Be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned

After the said bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the

date of LOA of the contract or fails to sign the contract agreement then the EMD

amount will be forfeited in favour of PGVCL without any notice or and action for

“Stop deal” will be initiated as decided by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 6 |

6.7 EMD can be exempted as per Industries & Mines Department, GoG New

Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small

and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per the Tender

Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration with

NSIC/DGS&D, Registration Certificates for the item under Tender will be eligible

for exemption from payment of EMD on submission of attested copies of their SSI

(SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog Addhar

Certificate/Memorandum in EMD Cover. The Certificates should indicate the

manufacture/service/works of items/work offered. This benefit of exemption will

not be admissible if they take part in the tender indirectly either through their

dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not

Eligible for any exemption, will be rejected without entering in to further

Correspondence in this regard and no reference will also be made.

6.11 If during the tender validity period, the tenderer withdraws his tender, the EMD

shall be forfeited and the tenderer may be disqualified from tendering for further works.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover: Attested copy of Following documents are

mandatory and to be in UPLODED through www.nprocure.com.

3. DRIVER EYE TEST CERTIFICATE

5. TAXI PASSING

7. LICENCE (NT/RT)

8. VEHICLE FITTNESS CERTIFICATE

9. Memorandum of Association or partnership deed.

9. Power of attorney if any for signing the bid documents.

10. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

11. GST Registration Certificate in the name of bidder (In case of applicable)

12. PAN card in the name of bidder

13. Addhar Card (Optional) (In case of Bidding is done on Individual name)

14. All Annexures of this tender documents , duly signed by the bidder, in

chronological order only

15. Copy of Tender Document duly signed and stamped on each page.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 7 |

IF new vehicle Quotation attached,

1. Quotation of New vehicle

2. DRIVER EYE TEST CERTIFICATE

3. LICENCE (NT/RT)

4. Memorandum of Association or partnership deed.

5. Power of attorney if any for signing the bid documents.

6. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

7. GST Registration Certificate in the name of bidder (In case of applicable)

8. PAN card in the name of bidder

9. Addhar Card (Optional) (In case of Bidding is done on Individual name)

10. All Annexures of this tender documents , duly signed bythe bidder,in

chronological order only

11. Copy of Tender Document duly signed and stamped on each page

12. Copy of documents mentioned in section 1, clause No. 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1The bidder must clearly quote their rates in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender rate in figure as well

as in words. The bidder should specify whether the quoted rates are with or

without prevailing taxes, if applicable, in force at that time, The bidder must work

out the total price of their tender offered accordingly and the total amount should

out the total price of their tender offered accordingly and the total amount should

be clearly written in words & figure, in case of any discrepancy whatever written

in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise

Rate will be consider for the lowest party.

7.2.3 Further bidders, for “On line tenders”, are requested to submit price –

bid on-line only and not to submit the price bid in physical form. This is

mandatory. If price bid is submitted in physical form, same will not be opened and

only on-line submitted price bid will be considered for evaluation. In On Line price

Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any

reasons thereof.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

11. Superintending/ Executive Engineer, PGVCL, _______________ Circle/Division

reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 8 |

8. AMENDMENT TENDER

8.1 At any time prior to the deadline for submission of bids, as mentioned in

Table1, PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

8.2 The amendment will be notified, only on PGVCL Website & nprocure

website in case of on line tender, PGVCL will bear no responsibility or

liability arising out of noncompliance of the same in time or otherwise.

8.3 Such amendments, clarification etc. shall be binding on the bidders and will

be given due consideration by the bidders while they submit their bids and

invariably enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1Follow all the instructions narrated this tender document for

submission and no any further communication in the matter will be

The Bidders must ensure that all the Annexures are completely filled in

their tenders and the information called for is given in totality. A set of

complete tender documents is required to be submitted duly signed and

stamped by authority competent to sign on behalf of bidder on each page

as a token of unconditional acceptance to the conditions of various clauses

of tender documents. The bidder's bid and the documents attached there to

shall be considered for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web

site https://pgvcl.nprocure.com (For view, download and on line

submission) and PGVCL web site www.pgvcl.com (For view & down load

14.2.2The bidder has to follow instruction given in this section point no 4 to

7. These covers (MONEY RECIPT OR DD), should be submitted in one

cover, this cover shall be clearly marked “EMD Cover, for Tender no.

__________” along with the name of the Bidder and his address.

 This main cover must be submitted physically, within time limit as

mentioned in table no1 sr no. 8, by registered Post A.D. or Speed

Post only , “NO COURIER SERVICE OR HAND DELIVERY” will be

allowed, to following address:

Superintending / Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Gadhada Circle/Division,

Address: Gadhada.

 Price bids to be submitted ON LINE only before time limit specified in

“Tender Details” Table no1 of this document.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 9 |

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep himself

fully informed about all which may, in any way, affect the work, or cost

thereof. The bidder should sign on each page of tender documents , as

mentioned in Section 1 point no. 2.15, failure to furnish the required

information or submission of tender not as per the specification will be at the

Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are

under criminal investigation for any kind of fraud for public and theft of

material or/and with handlings the material and any civil and/or criminal case

pending at any stage than offer of such bidder /firm will be out rightly

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out

in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-

tendering) and physically submitted documents of bidder, offer of the same

shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered authentic

unless same are signed with Bidder's Stamp/Seal as mentioned in Section

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any

case which are received after due date and time of the receipt of tender

irrespective of delay due to postal services of any other reasons and

company shall not assume any responsibility for late receipt of tender. Any

correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language

shall be accompanied by its translation in English. Failure to comply with this

may disqualify a bid. In the event of any discrepancy in meaning, the English

language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business

of the person or persons making the bid and must be signed and sealed by

the bidder with his usual signature. The name of all persons signing should

also be typed or printed below the signature.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 10 |

17.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the

Secretary or other person or persons authorized to bid on behalf of such

corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President',

'Managing Director' 'Secretary', 'or other designation without disclosing his

principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the

17.6 Erasures or other changes in the bid documents shall be over the initials of

the person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender

documents & then they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for

opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by

each bidder in his bid for the complete scope of works including all duties and

Taxes,. Will be evaluated by the PGVCL to ascertain the best and lowest

evaluated bid in the interest of the PGVCL, for the complete works covered under

these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

prevail. If there is discrepancy between the unit price and the total price which is

obtained by multiplying the unit price and quantity, or between sub-total and the

total price, the unit or sub-total price shall prevail, and the total price shall be

corrected. In case of discrepancy between sub-total price obtained by adding

various prices in the schedule and the sub-total price indicated for that particular

schedule, the sub-total obtained by addition of various arithmetically corrected

prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the

prices arrived at from various schedules, identified for that purposes, in the bid

proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful

bidder by the PGVCL.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 11 |

22.2 The contract will be awarded to the best qualified and responsive bidder

offering the lowest evaluated bid in conformity with requirements of these

specifications and documents and PGVCL shall be the sole judge in this

regard and subject to the provisions of these instructions to bidders and

other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and

conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties

in line with the terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL _______ Circle / Division office may

ask bidder to submit required documents other than mentioned in section I Point

no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this

Tender consist ________ Days. The commencement date of Order shall be Date

of issue of the Order.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 12 |

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom all

reference shall be made to expedite

technical co-ordination.

7 Office Address

8 Office Telephone/Fax no. 2)

9 Office e-mail address

10 Permanent Account Number(PAN),

12 Solvency Certificate No.

13 Addhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and

belief. If any information found to be concealed, suppressed or incorrect at later date,

our tender shall be liable to rejected and our company debarred from executing any

business with PGVCL.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 13 |

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful

Bidders indicating the quantity allocated to them and the security deposit amount to

be deposited by them with PGVCL. Short listed Bidders will be required to deposit the

requisite security deposit within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 then will be

payable by Demand Draft (DD) from Nationalized / Scheduled Banks as

per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be

acceptable. DD should be drawn on any Nationalized /Scheduled banks in

favour of Paschim Gujarat Vij Company Ltd. payable at _Gadhada_ or by

Bank guarantee from any Nationalized/Scheduled nationalized bank

decided by Government of Gujarat time to time only. Cheque will not be

2.2 The successful Bidders will be required to deposit the requisite security

15 days from the date of issuance of LOI / LOA of an amount equivalent to

5 % of the value of the work to be allotted to him and as mentioned in LOI

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a

Clear one time validity till the completion of awarded work of this work order.

Bank Guarantee for interim period will not be allowed. Security Deposit shall

be suitably extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity failing which PGVCL will be at liberty to encase

the same. CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate basis

within two weeks of the issuance of LOA /LOI for the additional order quantity.

2.7 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will lead

to forfeiture of the Security Deposit up to 100% and will lead to disqualification

of the bidder to transaction business with PGVCL for at least TWO years or

the time duration as may be decided by the Managing Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 14 |

2.9 If the successful Bidders fails to pay security deposit within given time limit then

the letter of intent will stand cancelled. EMD amount will be forfeited in favour of

PGVCL without any notice or and action for “Stop deal” will be initiated as decided

by tender inviting authority.

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the

receipt of LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the

prescribed form of the P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of

the Stamp Paper will have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by

PGVCL. Any other related material required to carry out work mentioned in

Schedule A is to be brought by Bidder. No any extra cost will be paid towards such

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also

responsible to any type damages to any property and any kind fatal/non-fatal

accidents to anybody during the execution of work. Insurance of all workers is

compulsory, who are involved in Execution of Tendered work. There will be no any

financial liabilities of PGVCL for damage charges paid such way. Copy of valid

Labour Insurance Policy in the name of bidder is to be submitted with Tender

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit extension

will be granted and Penalty with applicable GST and other taxes in force at that

time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of

LOA. Security Deposit (In form of DD) and Insurance Policy is also to be submitted

with Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month

after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and

cost of stamp paper is to be borne by Bidder. Solvency Certificate is to be

submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for Earthing work,

and work to be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be

duly certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle

labour arises, due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

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17. Bidder has to submit the Performance Certificates under whom the similar

kind of Tender work has been executed. Such Certificates must not older than

3 Years from Date of submission of the Bid. Such Certificate must be duly

signed by Cadre Executive Engineers and above only.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force

in India, including any such laws passed or made or coming into force during the

period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever is

higher. The wages of every contract labour employed by him under this contract

shall be paid by him before the expiry of 7th day of the month irrespective of which

the wages are payable i.e. wages of a last month have to be paid by him in the first

week of the next month). The contractor shall have to make wages to his workers

through bank only. The agency shall have to submit the copy of a letter given to the

Bank advising for crediting wages in individual account of the workmen along with

photocopy of the cheque showing total payment to be made to all such workmen

whose accounts are operated in that branch. (If there is more than one Branch, the

agency will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be contacted.

The contractor shall arrange to have his office outside the factory premises and

the contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment Act

(As the case may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract

labour (regulation and abolition) Act for employing necessary manpower required

by them. In absence of such license, the contract shall be liable to be terminated

without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and

keep the PGVCL indemnified in respect thereof. Some of the major liabilities under

various labour and industrial laws which the Contractor shall comply with below

7.1 Payment of contribution by way of employer's contribution towards provident

fund, administrative charges etc. at the rates made applicable from time to time

by the Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with

the office of the commissioner of labour as per the Contract Labour (Regulation

and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition)

Act rules framed there under depending upon the number of workmen.

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7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate

of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per

industrial Dispute Act. Any payment to the Contractor's employee arising out of

any claim of disputes under the Industrial Dispute Act 1947 or any other labour

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government Contractor under any of the provisions of the

Minimum wages act, Payments of wages Act, Employee's compensation Act,

Contract Labour regulation abolition Act, Employee provident fund or any other

law due to act of omission of the Contractor, the PGVCL may make such

payment and shall recover the same from the successful bidder’s Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such

amount as may be necessary to cause of observe, or for non-observance of the

provisions stipulated in the notifications/byelaws/Acts/Rules/Regulations/

including amendments. If any, on the part of the Contractor, the PGVCL shall

have the right to deduct any money due to the successful bidder under this

contract or any other contract with the PGVCL including his amount of security

deposit for adjusting the payment. The PGVCL shall also have right to recover

from the Contractor any sum required or estimated to be required for making

good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation

fund and under the liabilities insurance. The Contractor will arrange insurance

policies for arranging payment to his staff injured / met with accident (Fatal /

nonfatal) on duty of sufficient amount as per Labour laws. In case of any such

happening Contractor will be liable for any other payment to workers / staff engaged

as per existing rules. Contractor will not make any such payment to the Contractor's

staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

Conditions of service) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

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9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to

other liabilities prescribed under the various labour laws, in force from time

to time, from statutory authorities like GOI-GOG, which the Contractor

shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder

should submit the details of their labourer such as a full name, address and age

with proof and subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site

for daily supervision and for maintenance of various register and records required

under the law and contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No

female worker shall be employed in the night shift between 07.00 p.m. and

14.2 Contractor shall maintain a valid labour license under the Contract Labour

(Regulation and abolition) Act for employing necessary manpower required by

him. In the absence of such a license, the contract shall be liable to be

terminated without assigning any reason thereof. Contractor should also employ

qualified and experiences persons as per requirement of Electricity Act and rules

for carrying out supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act,

Payment of Wages Act, Employee Compensation Act, Contract Labour

Regulation Abolition Act, Employee Provident Fund or any other law due to act of

omission of the Contractor, PGVCL may make such payment and shall recover

the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family Pension

Scheme in respect of each concerned employee The contractor's contribution

and the workers’ contribution towards Provident Fund and Family Pension

Scheme shall be done at the rate made applicable by the Government from time

to time and deposited by the contractor with Regional Provident Fund

Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees

who are members of the Provident Fund as the contribution to the Deposit Linked

Insurance Scheme with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES Administrative charges for maintaining Provident

Fund Account shall be deposited by the Contractor with Regional Provident Fund

Commissioner, Rajkot at the rates applicable.

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18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the

Contract Labour shall be provided by the Contractor to his, workers. He shall

maintain Leave Records, Leave Cards for individual labourer which shall be duly

verified, approved and certified by the Authorized Officer of PGVCL.

Remuneration for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per

rates fixed under the Minimum Wages Act. The wages of every Contract Labour

employed by him under this contract shall also be paid by him before the expiry

of 7th day from the last day of the month in respect of which the wages are

payable (i.e. wages of a month have to be paid by him in the first week of the

20.2 Any default will result in cancellation of contact forthwith or else the Contractor

shall be punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL,

so that, in case of labour trouble etc. the Contractor can be contacted. The

Contractor shall arrange to have his office within working area and the contractor

keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered. The

attested documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund

scheme and employees’ pension scheme and their contributions are remitted

regularly to the concerned RPFC. The photo copies of the Chelan in this regard

should be collected from the concerned contractor and kept in the file of the

concern contractor.

21 CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and

employees of the Company, also engineer in charge and his staff against all

actions, proceedings, claims of demands, coasts and expenses, which may be

made against the Company or Government for or in respective of or performance of

his obligation under the contract documents the Company shall not liable for or in

respective of or in consequence of any accident or inquiry to any workman or other

person in the employment of the contractor or his sub-contractor and the contractor

shall Indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed

out in Clauses titled Insurance Bidder’s attention is specifically invited to these

clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities

under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance

as may be pertinent to the Works and obligatory in terms of law to protect his

interest and interests of the PGVCL against all perils detailed herein. The form

and the limit of such insurance as defined herein together with the under-writer in

each case shall be acceptable to the PGVCL. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all

time during the period of Contract shall be of Contractor alone. The Contractor’s

failure in this regard shall not relieve him of any of his contractual responsibilities

and obligations. The insurance covers to be taken by the Contractor shall be in

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the name of the Contractor. The Contractor shall, however, be authorized to deal

directly with Insurance Company or Companies and shall be responsible in

regard to maintenance of all insurance covers. Further the insurance should be in

freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation,

storage, erection, putting in to satisfactory operation and all activities to be

performed till the successful completion of commissioning of the

equipment shall be to the account of the Contractor. The Contractor shall

be responsible for preference of all claims and make good the damages or

loss by way of repairs and/or replacement of the equipment, damaged or

lost. The transfer of title shall not in any way relieve the Contractor of the

above responsibilities during the period of Contract. The Contractor shall

provide the PGVCL with copy of all insurance policies and documents

taken out by him in pursuance of the Contract. Such copies of documents

shall be submitted to the PGVCL immediately after such insurance

coverage. The Contractor shall also inform the PGVCL in writing at least sixty

(60) days in advance regarding the expiry/cancellation and/or change in any of

such documents and ensure revalidation, renewal etc., as may be necessary well

24. The perils required to be covered under the insurance shall include, but not be

limited to fire and allied risks, miscellaneous accidents (erection risks) workman

compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot

and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to

cover the replacement/reinstatement cost of the equipment for all risks up to and

including delivery of goods and other costs till the equipment is delivered at Site.

The insurance policies to be taken should be on replacement value basis and/or

incorporating escalation clause. Notwithstanding the extent of insurance cover

and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL

may from time to time, during the pendency of the Contract, ask the Contractor in

writing to limit the insurance coverage, risks and in such a case, the parties to the

Contract will agree for a mutual settlement, for reduction in Contract price to the

extent of reduced premium amount. The Contractor, while arranging the

insurance shall ensure to obtain all discounts on premium which may be

available for higher volume or for reason of financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for

the portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in

special case, if any.

28. The successful bidder has to engage required strength of skilled persons for

execution of work and proper supervisor to avoid complication and unnecessary

delay to complete work timely. The successful bidder will be solely responsible for

labour claims arising out of the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar

nature completed by him satisfactorily within the time limit in PGVCL will be

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30. The successful bidder will be abide by and fulfil all the terms and provisions of the

“Tender and contract” for works as applicable and in case of any default there to

the PGVCL Company shall forfeit the S.D. or any other action as may be decided

by Superintending/Executive Engineer __Gadhada__ Circle/Division.

31. The successful bidder will certify that he has complied with the provisions

of Industrial & Labour Laws including PF Act, ESI Act etc. as may be

applicable. Copy of challans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working

days. In the event of placing order, the successful bidder will be bound to the

terms & conditions of the booklet. All the usual terms and conditions of the

Company though the same might have not been mentioned in this specification or

contractor booklet will applicable to this contract, and the decision of the

Executive Engineer, _Gadhada__ Division shall be binding on the Contractor.

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TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services. The amount and % of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)

Act, and CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the

rate of GST and Cess is not mentioned clearly unless the bidder has opted for

Composition Scheme under GST Act, which should be clearly indicated in the price

bid. COMPANY may at its discretion consider such offer with presumption of highest

applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of

4. If the Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of

the contract, the rate mentioned in the price bid shall be final and any additional GST

will have to be borne by the tenderer. In no case additional amount towards tax or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation

clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST rate,

mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice

shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along

with interest needs to be passed on suo-moto by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid/short paid to the

government or fail to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract,

the provision of GUVNL’s statutory variation clause shall apply.

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of

the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time. PGVCL’s GST Registration

No.is 24AADCP1453C1ZZ

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8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties, levies

and taxes lawfully assessed against the Contractor for his personal income &

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance

with the provision of Income-Tax Laws and to that effect a certificate will be issued to

the contractor, however added as contractor has to submit separate invoice for

supply parts item as well as works part item separately, otherwise TDS will be

deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay

the same to the respective Govt. Department. Tax will be deducted as per applicable

statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST

TDS, welfare cess or any other taxes applicable time to time etc. All other

statutory liabilities towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place

within the contract period will not be considered except GST. No statutory

variation will be given for this work except GST.

12. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all

losses, expenses or claims arising in connection with the death of or injury to any

person employed of the Contractor or his subcontractors for the purposes of the

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TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of any portion

of any condition / specification, etc. he shall before signing the contract submit the

particulars thereof to PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any

1.3 . The execution of work should be commenced as per the instruction of the

Engineer in Charge as per actual requirement and should be completed within

the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop

the work altogether or reduce or cut it down. If the work is stopped altogether,

the Bidder shall only be paid for work done. If the work is cut down the Bidder

shall not be paid for the work as so cut down, but in neither case shall be paid

any compensation what so ever for the loss or profit which he might have made if

he had been allowed to complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through

registered post or telegram or telex or any other way of communication to the

successful bidder at his specified address shall be deemed to have been

delivered to the successful Bidder.

11. The work shall be carried out by the successful bidder with prior approval

of PGVCL. Work carried out without PGVCL’s approval shall not be accepted

and the PGVCL shall have right to reject it and to recover the cost from the

successful bidder. He will be liable against all losses, expenses or claims arising

in connection with the death of or injury to any person employed by the

successful bidder or his subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment

during transit due to improper or inadequate packing, handling, loading and

unloading. The cases containing easily damageable material shall be very

carefully handled. Adequate protection must be provided for outdoor storage at

site in tropical humid climate, wherever necessary. The successful bidder without

any extra cost shall supply any material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within two

days’ notice given in writing to the successful bidder and if he fails to comply with

the notice, then in such a case PGVCL shall be at liberty to get the work or any part

of it, executed through any other agency/Bidder in the manner and on the terms it

thinks proper. If the cost of executing the work as aforesaid shall exceed the

balance due to the Bidder, and the Bidder fails to make good the deficiency,

PGVCL may recover it from the Bidder in any lawful manner.

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1.8 PGVCL shall have at all reasonable time access to the works being carried out by

the Bidder under this contract and stores where material issued by PGVCL is

stored. All the works shall be carried out by the Bidder to the satisfaction of

1.9 The quantities mentioned in the accompanying schedule B are only approximate

same may decrease or increase. The PGVCL reserves the right for revising or

omitting any of the quantities. The actual work executed by the successful bidder

will be calculated at the rate given in the contract schedule of the rates binding to

the successful bidder.

1.10No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer in

Charge and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact

our Engineer In Charge as well as Division Office, ____________ daily for the

availability of materials required for this work, failing to which this work order shall

be terminated without giving any notice.

1.15The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of

Engineer in Charge.

1.16 In case of any dispute doubt, the decision of Superintending/Executive

Engineer_____________ Circle/Division shall be unchallengeable and final,

which will be binding to the contractor.

1.17Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

1.18 All legal complication of disputes is subject to Botad District (Gadhada) _

jurisdiction only.

1.19A fresh and valid solvency certificate to the extent of 20% of the ordered value will

have to be produced by the contractor and party has to submit attested copy of

solvency certificate to the company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds

of tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer in Charge in consultation with

division office, and his sole discretion and his decision shall be binding to the

successful bidder and shall be considered as final and unchallengeable.

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1.24 The successful bidder will have to give indemnity bond to PGVCL against any

possible claim of compensation for damage to Contractor’s equipment or staff or

any of third parties during the execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-

B of contract awarded to him, as per directive and instruction of Engineer In

Charge. If he fails to do so entire work will be carried out at the risk and cost of

1.26 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any

prior notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of

all relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder

has to deploy adequate man power, material, tools etc. well in advance and has to

complete the entire work during this specific outage period only, failing to which

Company shall be at liable to deduct the amount of revenue loss due to prolong

1.30 The tender include all minor accessories and items of work which may not have

been specifically mentioned in the specification / Schedule etc. but are essential

for completion of work. The contractor will not be eligible for any extra payment

in respect of such minor accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time and it

will be his sole responsibility to execute and complete this work as per the

instruction of Engineer in Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be

made from you, on the basis of prices of the materials (prevailing on the date of

settlement of materials account) plus 15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and

latest provision under I.E. Rule Act made there under and as per instruction of

Engineer in Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same

day and to be preserved in safe custody failing to which PGVCL shall initiate

Police action. Similarly as per instruction of Engineer in Charge, you have to credit

the material at PGVCL store without any loss of time failing to which PGVCL shall

initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility

and appropriate amount (in term of Rupees) as decided by

Superintending/Executive Engineer, __Gadhada_ Circle/Division shall be

recovered from successful bidder’s bill as a penalty with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The

PGVCL does not take any responsibility in case of accident or injury to the

workers. The safety, security of men, materials and equipment shall be sole

responsibility of the contractor.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 26 |

1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc.

and that of local body is a must condition for the successful bidder.

1.39 The successful bidder shall specifically note that PGVCL will not pay any extra

amount towards any type of claim except for the description indicated in Schedule

–A. The party has to carry out all other additional required activities / work as

directed by Engineer In Charge which is not mentioned in Schedule but required

to be completed as per the site condition and for this work no extra payment shall

be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification and

experience who could supervise the execution of work throughout. He should

always be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of material

during transit or erection after the materials issued from the stores till the

completion of work and is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by

contractor directly. If he thinks fit, he may take necessary insurance covering at

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement

etc. as early as possible and he shall fulfil the entire requirement which is

necessary to finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if he feels

that the rate quoted by the contractor for the item is abnormally high when

compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any time and it

will be his sole responsibility to execute and complete this work as per the

instruction of Engineer in Charge.

1.46 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor

has to ensure safe shifting and erection of all accessories / equipment as per

standard norms.

1.47 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of PGVCL.

1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of

completing the work confirming to the requirement of this contract.

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the

line and Electrical Equipment until the successful completion as defined

elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of

the material or any other reason shall be to the account of the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The courts of

Rajkot shall have exclusive jurisdiction in all matters arising under the contract.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 27 |

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm

price basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the

PGVCL, for the complete works covered under these specifications and

If more than one party is to be considered for placement of order, they will have to

match their end cost with end cost of L-1 technically acceptable bidder. PGVCL

(tender Inviting Authority) may go to the L-2, L-3 and so on depending upon the

requirement. If PGVCL (tender Inviting Authority) feels that there is lack of

serious competition or any other reasons, PGVCL (tender Inviting Authority) may

negotiate with the L-1 party. PGVCL’s (tender Inviting Authority) decision shall

be final and binding on all the parties.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose,

semi assembled and/or erected by him at site in his custody. The Contractor shall

make suitable security arrangements at his own cost to ensure the protection of all

materials, equipment and works from theft, fire pilferage and any other damages and

loss. It shall be the responsibility of the contractor to arrange for security till the works

are finally taken over by the PGVCL

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to

complete the ordered work within __365__ Days from the Date of issue of

9.2 Time limit of each sub work order should not be maximum up to ----- Days.

9.3 WORKING DAYS: -

In case, successful bidder to continue the 365 days’ work as per rule. .

10 Time limit extension will be given, as per Clause No. 12 of this section, if

material is not supplied in time and in any case of objection not cleared in

time. But if materials given in time and there is no any objection, then no

time limit extension will be granted and penalty with applicable GST will be

imposed as per rules.

11 Penalty with GST:

11.1 Penalty with GST is levied on the not provide vehicle. If the work is not

completed within the scheduled period as prescribed planning, penalty + GST at

the rate of 1807 Rs Per day with GST as per applicable rate. This will be

deducted from the bills payable either against this contract or any bank guarantee

or any other amount payable under any other contract with the PGVCL. For

Penalty calculations or Time limit Extension, following points are to be observed.

12.2 TLE of work order can be granted on the basis of performance produced by Contractor.

13 Payment terms shall be as follows:

13.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with following

• Measurement Report of each site by PGVCL authorized inspection Officer (not

below the rank of Deputy Engineer)

• • Work Completion Certificate duly signed by Contractor for which the Bill is

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 28 |

• Copy of Insurance Policy against the Material equivalent to the Order Value

as per Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from

the actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works

otherwise only final bill shall be paid.

13.3 The time limit for the work may be reduced and contractor should make all his

efforts to complete the work within stipulated time limit as may be given by the

Engineer in Charge depending upon emergency of work.

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

14.1 War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo;

14.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from

any nuclear waste from the combustion of nuclear fuel, radioactive toxic

explosive, or other hazardous properties of any explosive nuclear assembly or

nuclear components thereof;

14.4 Riot, commotion or disorder, except where solely restricted to employees of the

14.5 Neither party shall be considered to be in default or in breach of his obligations under

the Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

14.6 If either party considers that any circumstances of Force Majeure have occurred

which may affect performance of his obligations he shall promptly notify the other

14.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor

shall endeavour to continue to perform his obligations under the Contract so far

as reasonably practicable. The Contractor shall notify the Engineer-in-Charge of

the steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall

not take any such steps unless directed so to do by the Engineer-in-Charge.

14.8 If circumstances of Force Majeure have occurred and shall continue for a period

of 180 days, notwithstanding, the Contractor may by reason thereof, having been

granted an extension of Time for Completion of the Works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at

the expiry of the period of 30 days Force Majeure shall continue, the Contract

shall terminate.

18. CONTRACT QUALITY ASSURANCE:

18.1 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he proposes to

follow in the performance of the Works during various phases as detailed in

relevant clause of the General Technical Conditions.

18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be

followed for the execution of the Contract. PGVCL reserve the right to inspect the

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 29 |

work at any stage of contract i.e. during the execution and after the execution of

18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out

items (if any) are being supplied. Such details shall be accompanied by their list

of previous supplies made performance reports etc. However, in case of orders

are placed, specific approval shall be obtained from the PGVCL for the vendor

supplied materials. The quality assurance program shall be furnished for each

material separately for approval.

19. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

19.1 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Managing Director PGVCL reserves

the right to cancel the order without giving reasons thereof and forfeit the security

19.2 The PGVCL reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in

writing to the Contractor of his decision to do so.

19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall

discontinue the work on the date and to the extent specified in the notice, make

all reasonable efforts to obtain cancellation of all orders and Contracts to the

extent they are related to the work terminated and terms satisfactory to the

PGVCL, stop all further sub-contracting or purchasing activity related to the work

terminated, and assist PGVCL in maintenance, protection, and disposition of the

works acquired under the Contract by the PGVCL. In the event of such a

termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

19.4 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless the PGVCL is satisfied that the legal representatives of

the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and

completing the Contract the PGVCL shall be entitled to cancel the Contract as to

its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving

partners of the Contractor’s firm on account of the cancellation of the Contract.

The decision of the PGVCL that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of

such cancellation the PGVCL shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not

completing the Contract.

20. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and

Bidder, in connection with this agreement except as to matters, the decision for

which has been specifically provided, either party may forthwith give to the other

notice in writing of existence of such questions, dispute, difference and the same

shall be referred to the sole arbitration of a person nominated by Managing

Director, PGVCL. This reference shall be governed by Indian Arbitration Act

prevailing at the time of dispute and the rules made there under. The award in

such arbitration shall be final and binding on all the parties. Work under the

agreement shall continue during the arbitration proceedings unless the PGVCL

or the Arbitrator directs otherwise.

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 30 |

The technical information, drawings, specifications and other related documents

forming part of the enquiry or Contract are property of PGVCL and shall not be

used for any other purpose, except for the execution of the contract. All rights

related to the technical specifications, drawings and records are reserved by

PGVCL only and no part or partial should be reproduced, copied or alter without

prior permission to PGVCL in writing. In the event of the breach of this provision,

PGVCL can claim the damages caused by such events.

22. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

22.1 Has submitted fake, false or forged documents/certificates

22.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until

and unless it is sought for

22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the

same is issued by the Company within the validity period and as per agreed

terms and conditions

22.4 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract

22.5 Has failed to provide suitable expertise for the work as per prescheduled

22.6 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type reports / documents to

22.7 Has indulged in construction and erection of defective works.

22.8 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorised disposed of materials/

documents/ drawings/ tools or plants or equipment supplied by the Company

22.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and

22.10 Has unauthorised obtained official company information or copies of documents,

in relation to the Tender/Contract

22.11 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

22.12 Any other ground for which in the opinion of the Company makes it undesirable

to deal with the Firm, and

22.13 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

23.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or

any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or

banned for business dealing and/ or blacklisting for all Companies.

23. Effect of putting a proprietor/firm for Stop dealing/Banned for business

dealing are as below:

23.1 The proprietor/all the partners/directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for

business dealing.

23.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears

in the list of Stop dealing / Banned for business dealing in any Company of

GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted

by the Firm shall be returned.

23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is

put on Stop dealing/ Banned for business dealing by GUVNL or any of its

subsidiary Companies, during tender process: -

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 31 |

(i) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid

of the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of order

even if its price is the lowest. In this situation, the next lowest bidder shall

be considered as L1.

(iv) The EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies

that there are no outstanding dues recoverable from the firm.

23.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company

and is already executing work and/ or Letter of Acceptance/ purchase order

awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

23.5 The amount of EMD/SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the

dues recoverable from the firm by GUVNL or any of its subsidiary Companies.

EMD/ SD/ PG in the form of bank Guarantee shall be encased and appropriated.

23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when

a Firm is put on Stop dealing/ Banned for business dealing, all the manufacturing

works of the Firm shall be on Stop dealing/ Banned for business dealing for

GUVNL and its Subsidiary Companies & for all Services of the Firm.

23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered

to be on Stop Dealing/ Banned for business dealing.

23.8 The Board of Directors of the concerned Company may however, if he considers

it to be in the interest of the Company, remove the ban in respect of any specific

Service from any Contractor for that Company only.

24. Every bidder should, at the time of submission of bid, give a declaration as per

Annexure VI attached with this Tender, that bidder and/or proprietor/ partner/

director of the firm has not been placed on Stop dealing / Banned for business

dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

25. Jurisdiction:

All questions, Disputes Or differences arising under out of or in connection with tender /

contract if concluded shall subject to the exclusive jurisdiction of the court under

whose jurisdiction the place from which tender /Acceptance if Tender is issued,

is situated, i.e. respective location’s court.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 32 |

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with full Ref. & Work

Sr. completion with

address, phone, fax Work Description date of the Order

No. Certification of Order

and name of order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 33 |

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 34 |

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the

Seal & Signature of the Tenderer/Firm

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 35 |

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Sr. Type Of Accident Nos. of Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 36 |

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

M/s_____________________________________________ hereby declare we will provide ______

nos of labours to carry out this tenders scope of work. We are having Labour Insurance Policy

No.____________________ for ________ no’s of our labours. We declare that, as mention below

table, we are having following safety gadgets of our own and they all are in good condition.

Sign & Stamp of the Bidder

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 37 |

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 38 |

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for

(hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________ (Mention

here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s

offer) which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ______________________ (Address of Bank’s registered office) hereby

give this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and

Unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or

any officer authorized by it in this behalf any amount not exceeding Rs. ______________ (Amount of

E.M.D.), (Rupees _________________________________ (In words) to the said Paschim Gujarat Vij

Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or

part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer

within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij

Company Ltd. would constitute a default on the part of the Tenderer and that this Bank Guarantee is

liable to be invoked and encased within its validity by the Beneficiary in case of any occurrence of a

default on the part of the Tenderer and that the encased amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor

change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or consent by or between the

Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be

entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or

claims under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Address

Signature of the Bank’s Authorized Signatory with

of the Bank with Branch Code, Telephone and

Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i)

Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Tender Notice No.: GDN/Tech-3/Store 3217 DT 24.12.2025P a g e 39 |

This agreement is made at ___________the ___ day of ______month _______Year between the

Paschim Gujarat Vij Company Ltd. & __________________________ (hereinafter referred to as “the

Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd.

and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The

Company” which expression shall unless excluded by or repugnant of the context include its successors

of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Hiring of Vehicle up on

the terms and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the

terms conditions and stipulation contained in this contract and in consideration of the due

provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the claims of money

as and when they become due and payable to the contractor under the provisions of the

contract such payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of the

conditions and the covenant as stipulated in the general conditions specifications form Or

tender schedule drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired

under the Contract by the Company. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

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proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company

that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the Company shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect

or alter other terms and conditions of the contract and the contract so altered or revised shall be and

shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

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(annexure- III)

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૪૭) GPS સીસ્ટમ ફરજીયાત લગાડવાનુાં રહશે અને ફરજીયાત તેના લોગીન

પાસવડય અત્રેની કચેરીને આપવાના રહશે. GPS સીસ્ટમ લગાડયા વગરનુાં વાહન

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SECTION VIII: SCHEDULE B

Hiring of latest diesel/Petrol model AC Car vehicle

(XUV 3XO/Amaze/Suzuki Fronx/ Ertiga or equivalent

model) with driver for 24 Hrs./3000 km per month for

Executive Engineer at Gadhada Division under

Gadhada Division office for two year. (With GPS

REF: - (1) GDN/Tech-3/Store 3217 DT 24.12.2025

Sr. Description Rate Rate to be

1 24 hr and 3000 Km Per Month for the Period of 50500/-

two Year.(With GPS system)

2 Hire charges for additional Km. Run 10.10/-

Over 3000 Kms. /month Rs.

I/We am/are willing to carry out the work at the estimated rates mentioned

above, Amount of my/our tender works is/are as under.

Signature of Contractor Executive Engineer

PGVCL, Division Office,GADHADA

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