Tender Enquiry for Appointment of Total Logistic Agent(s)

Consignments are being imported on CIP/CIF basis.

From customs clearance to transportation and unloading at consignee designated site. The brief job responsibility is listed below:

1 Customs clearance- Collection of necessary customs clearance documents including CDEC/BRO from HLL/HITES/Its Clients/Bank. Payment of AAI/Seaport/shipping line/FTZ AUTHORITIES / bonds/console/Airline/ loading unloading/ statutory/ other expenses of whatsoever nature. (Except Customs Duty).

2 Transportation- Collection of necessary transit documents from consignee/HLL/HITES including exemption certificates for hassle free delivery up to consignee site. {Octroi, Entry tax and Stamp Charges (if applicable on consignee site location) shall only be payable at actual on reimbursement basis against original voucher/documents, if not exempted} If incase temporary storage is required for the shipments then same shall be stored safely for period of 14 days and beyond to 14 days the actual storage charges shall be communicated to HITES and approval to be obtained from HITES for necessary billing.

The tenderers may give their quotes only in the format given below:-

Sl. No. Charges quoted as % of Bill of Entry value inclusive of all activities/expenses listed above (in words & Numerals)

The above quote should include GST and all the other expenses whatsoever nature including statutory charges except Customs duty, Octroi charges, Entry tax and Stamp Duty Charges if applicable. No other conditions or charges shall be mentioned in the price bid. Any conditional price bid will be summarily rejected.

I. I. The actual payment will be made at the percentage rates quoted, for the Custom Assessable Value as per the Bill of Entry. However, Minimum agency charges (all inclusive) per consignment will be ₹ 3000 or as per Percentage Rate (%) of BoE quoted, whichever is higher.

II. No other charges will be admissible unless specifically mentioned in the tender document.

III. III. Exception: In case of sea shipments, DO charges/Shipping Line Charges and Seaport Charges will be reimbursed by HLL/HITES at actual on submission of original receipt/Proof along with the bills. All the charges including demurrage/penalty charges, if any applicable shall be paid initially by the Agent. However, if the delay is not attributable to the agent due to specific reasons, upon submission of proof acceptable to HLL/HITES, the same shall be reimbursed.

IV IV. The expected value of shipment for clearance during the contract period is approximately Rs.600 Cr. However, this is a mere indication only and may go much lesser than or more than the above mentioned value, since it depends on client approvals. Hence, any claim/ representation in later stage based on the indication given is not claimable / acceptable.

V The value of consignment per Bill of Entry may go upto Rs.100Crores.

VI The shipments shipped by Air and by Sea under CIP &CIF Inco term. However substantial number of shipments shipped by AIR mode under CIP Inco term.

VII The documents required for release of payment shall be mentioned in the Letter of Award.

VIII The Price bid must be submitted strictly in the format prescribed in commercial Tender & duly filled up in all columns in the given format. If Price bids are submitted in any other format, then it will be summarily rejected.

IX Tenders submitted physically or send through fax, cable or email will not be considered.

Date: Signature, name & address of tenderer.