TENDER DOCUMENT FOR Food Arrangements at IITE, Gandhinagar

Sr. Name of Work Bid Security (EMD)(Rs) Tender Fee (Rs)

1 Food Arrangements 6,300/- 1500/-

The Registrar, IITE invites bids for the food arrangement from the bidders

having Experience for similar type of works, the qualifying criteria specified.

1. The e-tender can be downloaded from the website www.nprocure.com

2. Bids must be accompanied by security of the amount specified for the work in

the table, payable at Gandhinagar and drawn in favor of The Registrar, IITE

bid security will have to be in any one of the forms as specified in the bidding

document and shall have to be valid for 90 days beyond the validity of the

3. E-tender must be submitted on line on or before 28/01/2026, 18:00 Hours,

Submission of hard copy of Technical-bid, bid security, Tender fee, tenders

volume, and other necessary Documents in sealed cover through Reg.post,

speed post, curior or in person to office of IITE as mentioned in bid information

on or before 31/01/2026 18:00 Hours, Postal or transitory delay shall not

be considered, And Opening of technical bid will be on 02/02/2026 11:00

AM Hours Onwards & opening of financial bid will be intimated later on. Each

bidder has to submit contact details & email Address compulsorily.

The Centre of Research organising a national seminar on Indian Knowledge

System and NEP2020 on 6th and 7th February 2026. For the same food

arragements for 150 to 200 person’s is required from breakfast to dinner as

per the following menu.

Day 1: 6 February

Morning Breakfast

1. Aloo Paratha

3. Bread & Butter

4. Vegetable Upma

5. Tea & Coffee

1. Malai Kofta / Dum Aloo

2. Mixed Vegetables / Garlic Potatoes

6. Mohanthal Lachko

7. Mango Delight

8. Chinese Roll or Samosa / Steamed Dhokla / Idada

10. Green Salad, Buttermilk, Papad, Mukhwas, Drinking Water

Afternoon High Tea

1. Tea & Coffee

2. Biscuits & Cookies

2. Dhokli / Sev Tameta

3. Khichdi & Kadhi

Day 2: 7 February

Morning Breakfast

1. Idli & Sambhar

2. Bread & Butter

3. Vati Dal / Nylon Khaman

4. Tea & Coffee

1. Paneer Vegetable

4. Gujarati Dal & Rice

5. Mixed Bhajiya

8. Green Salad, Buttermilk, Papad

Afternoon High Tea

1. Tea & Coffee

3. Khichdi & Kadhi

Service & Seating Arrangements

1. Round Service Table – 5 No.

2. Service Table – As per the requirement

3. Chairs / Cover Set – 50 No.

The terms and conditions for the contract

1.0 “IITE” shall mean the Indian Institute of Teacher Education (An

established by A Govt. of Gujarat) Sector-15, Near Mahtma Mandir

1.1 “Vice Chancellor”, means the Vice Chancellor of Indian Institute of

Teacher Education or his authorized representative.

1.2 “Registrar” means the Registrar of Indian Institute of Teacher

Education or his authorized representative.

1.3 “Contract” means and includes the documents forming the tender and

acceptance thereof together with the documents referred to therein

including the conditions.

1.4 “Caterer” shall mean the service provider for catering services and

shall include the legal representative of such individual or the persons or

the permitted assignee of the same.

1.5 “Competent Authority” means Vice-Chancellor of IITE and his

1.6 “Officer In Charge“ shall mean the officer of IITE, designated by

“Competent Authority.” as the case may be, who shall supervise and be in-

charge of such works.

1.7 “Care Taking Section” shall mean the Administration Division of IITE.

2.0 INSTRUCTIONS TO TENDERER FOR PROVIDING

CATERING SERVICES

2.1 The caterer should have an experience of at least three years out

of the last five years of providing catering services for programmes

organized by Central Govt. Dept/State Government Dept. Institutions /

PSUs or any other organization of repute.

2.2 All prospective bidders may submit their Technical Bid, and also the

Tender fee & EMD in separate sealed envelopes in the performa attached

withthe tender document but tagged together, addressed to The Centre of

Research, Indian Institute of Teacher Education, Ramkrushna Paramhans

Vidya Sankul, Near Mahatma Mandir, KH road, Sector-15,Gandhinagar-

2.3 The tenders shall be accompanied with a DD for Rs. 6300.00 (Rupees

six thousand three hundred only) drawn in the favour of “The Registrar

Indian Institute of Teacher Education.” payable at “Gandhinagar”

being the Earnest Money Deposit for the above mentioned job. EMD of all

tenderers shall be refunded without interest within fifteen days from the

date of the issue of the award letter for tender.

2.4 The caterer should have buffet related items, tables with table cloth,

tandoor,refrigerator, Owen, crockery and cutlery to serve not less than

persons at a time.

2.5 The caterer should have proper in-house arrangements to provide

meals as per the requirement.

2.6 Date of issue of DD for tender cost & EMD should not be before

the date of publishing of tender notice. Tenders received without

relevant documents for meeting eligibility requirements shall not be

2.7 The tenders shall be valid for a period of 90 days from the date of

2.8 The Minimum no. of persons shall be taken as 100 or more.

2.9 Technical Bids with tender fee and EMD shall have to be submitted

with tender documents.

2.10 Conditional tenders shall be rejected out-rightly.

2.11 The caterer shall not sub-contract the services of personnel sponsored

2.12 IITE reserves the right to modify and / or amend any of the above

stipulated conditions / criteria depending upon its requirement. IITE also

reserves the right to cancel the tender without assigning any reason

2.13 The bidders should have the compliance of all the relevant Laws, Acts

and regulations as applicable from time to time.

2.14 After opening the technical bid, a committee of officers of IITE may

visit the establishment of caterers which qualify technically, to check the

facilities provided by each one.

2.15 On the basis of the report of the committee, agency list is final with

the approval of authority.

3.0 INSTRUCTIONS RELATING TO CATERING

3.1 The caterer shall have to make the arrangement of catering and shall

not be paid separately for the following items:-

i. High tea / Lunch / Dinner shall be served in buffet system generally.

However in special cases may be required to be served inside the meeting

hall on table service without any additional cost.

ii. Tables with table cloth and other utensils for serving and crockery

shall be provided by the caterer without any additional charges.

iii. The caterer shall arrange tandoor and other heating arrangement

at the site of lunch / dinner.

iv. The caterer shall provide sufficient number of waiters in proper

uniform to serve to guests.

v. Drinking water (only mineral water) and tissue paper / napkins shall

be provided by the caterer without any additional cost.

3.2 The quality of the meal shall be of high class. It should not cause any

healthproblem to the guests.

3.3 Electricity supply and running tap water at the venue of the

programme shall be provided by IITE free of charge for running the

equipment’s to store the cooked items.

3.4 Food and other waste which is generated during the programme

agency shall have to dispose safely at his own cost outside of the campus.

3.5 No single use plastic should be used in the IITE premises.

4.0 TERMS OF PAYMENT:-

The bills raised by the caterer shall clearly mention the billing components

(standard menu plus additional items per person) plus taxes etc. The bill

should be accompanied with the signatures of the officer in-charge of the

programme and booking order duly issued by authorized signatory from the

consern Division. The Caterer shall submit the bills to Centre of Research,

IITE within 15 days of the completion of work.

5.0 ELIGIBILITY CRITERIA FOR BIDDERS: -

In order to become eligible, the caterers should have the following

qualifications:-

a. Registration of ownership

b. Registration for GST

c. Registration with Safety & valid Food License by Dept. of Food

and Safety Govt. of Gujarat.

d. Valid certificate of FSSI

e. Experience certificate of providing catering services for at least three years

immediately out of the last five years, for catering in programmes

organized by a Central Govt. Department/State Government, institution/

PSU or any other organization of repute in India.

f. Attested copy of power of attorney, if any for signing the bid

g. Litigation / Arbitration history.

h. An undertaking for truth-fullness of information furnished.

6.0 ARBITRATION:-

6.1. If any disputes or differences relating to the interpretation, termination and

meaning of the words, terms, scope, and instructions, mentioned in tender

document/contract and as to the quality of work or performance of the

bidder/tenderer, any other question, claim, right, matter or thing whatsoever in

any way arising out of or relating to tender document/contract, scope,

instructions, orders or these conditions; or otherwise concerning the performance

of the contract or the validity or the breach thereof, shall be referred by either

party to the Registrar of the IITE who shall refer the matter for adjudication to

the Sole Arbitrator. There shall be no objection to the said appointment of the

Arbitrator. The award of the Sole Arbitrator shall be final and binding on the

6.2. In case, the Arbitrator so appointed dies, neglect or refuses to act as an

Arbitrator or is otherwise unable to act for any reason whatsoever, it shall be

lawful for the Registrar of IITE to appoint another Arbitrator in place of such

Arbitrator in the manner as aforesaid, who shall be entitled to proceed with the

reference from the stage where the earlier arbitrator left the proceeding.

6.3. The venue of the Arbitration shall be at Gandhinagar and shall be governed

by provisions of the Arbitration & Conciliation Act 1996 as amended by the

Arbitration & Conciliation (Amendment) Act 2015 (3 of 2016) and amended from

7.0 PENALTY CLAUSE

7.1 Work not done satisfactorily would be recorded and rejected for

payment. Reasons for rejection would also be recorded.

7.2 Penalty shall be up to Rs.5000 to Rs.25000 as per the

recommendation of committee, per fault/unsatisfactory work.

7.3 The cost of execution of the work at the risk and cost as well as the

penalty shall be recovered in the bill that falls due and if the

amount of recovery exceeds the bill amount, recoveries shall be

made from the Security Deposit, which has to be made good within

15 days of the short fall.

7.5 In case of food adulteration, any liabilities and expenses towards

hospitalization or treatment shall be borne by contractor and shall

have to pay the penalty shall be fixed by the authority concerned.

Note: Tenderer must enclose self-attested copies of the aforesaid

Terms & Conditions accepted

Signature Authorized Signatory with seal