LAYING OF NEW D.I WATER PIPE LINE IN HARE KRISHNA TOWNSHIP (80/20 SHCHEME OF GOVT OF GUJARAT) IN WARD 4,EAST ZONE ,VADODARA (EXCLUDING GST)

herein technical bid are (94 nos.). The set of tender documents as per list

attached is issued to :-

Name of Tenderer : ___________________________

Address of Tenderer : ___________________________

The fees of the tender documents is Rs.4000/- (Rupees Four Thousand).

The date of sale of Tender document vide receipt no. _______Dated

__________. The Tenderer shall submit this tender in accordance with the

various instructions included in the tender documents.

Signature of Tenderer : ____________________

Signature of the Officer issuing

the Tender documents : ____________________

Signature of the Officer

opening the Tender : ____________________

Executive Engineer (E.Z)

Vadodara Municipal Corporation

VADODARA MUNICIPAL CORPORATION

“FORM OF TENDER”

The Municipal Commissioner,

Municipal Corporation,

Khanderao Market Building,

Reference is made to the tender invited by you for the work of Laying of New DI

water Pipe line Hare krishna township society ( 80/20 scheme of government) , in Ward No.

I/We have visited the site and have examined the Drawings, General conditions of Contract,

Specifications, etc. as given in Tender Documents for the above work.

I/We hereby offer to undertake the work of :-

Laying of New DI water Pipe line in Hare krishna township society (

80/20 scheme of government) , in Ward No. 4 East zone

In conformity with the specifications, general and special conditions of

contract, etc as given in Tender documents at the respective rates

mentioned in my/our tender.

I/We undertake to complete the works indicated above within 6 calendar

months from the date of receipt of work order.

I/We have deposited as earnest money sun as indicated below

Rs.25981/- (Rupees twenty Five thousand nine hundred eighty one only)

which amount is not to bear any interest and I/We do hereby agree that this

sum shall be forfeited if in the event of the Vadodara Municipal Corporation

accepting my/our tender. I/We fail to execute the contract deed when called

upon to do so. I/We hereby agree that unless and until a formal agreement

is prepared and executed in accordance with this, Tender together with your

written letter of acceptance there of shall constitute a binding Contract

I/We understand that you are not bound to accept the lowest or any tender

you may receive.

Yours Faithfull

Name of Partner’s of the firm

VADODARA MUNICIPAL CORPORATION

Tender and Acceptance of Tender

The Municipal Commissioner,

Municipal Corporation,

Khanderao Market Building,

I/We hereby tender for execution of the works Laying of New DI water

Pipe line in hare Krishna township ( 80/20 scheme of government) , in

Ward No. 4 East zone

as per tender within the time schedule of completion of work for jobs,

separately signed and accepted by me/us at the Schedule of rates quotes

by me/us for the whole work in accordance with General Tender Notice,

General Conditions of contract. Special conditions of Contract,

Specification for material and workmanship, Drawings, time schedule of

completion of jobs and other documents and papers all as details in Tender

1. It has been explained to me/us that the time stipulated for jobs and

completion of work in all respects and in different stages mentioned in

the “Time Schedule of completion of jobs” and signed and accepted by

me/us in the essence of Contract. I/We agree that in the case of

failure on my/our part to strictly observe the time of completion

mentioned for jobs or any of them and to the final completion of work

in all respect according to the schedule set out in the said “Time

Schedule of completion of jobs.” I/We shall pay compensation to the

owners as per provision and stipulates contained Clauses of General

Condition of contract and I/We agree to recovery being made as

specified therein in exceptional circumstances, extension of time of

which shall always be in writing may, however, be granted by the

Executive Engineer at his entire discretion for some items of work and

I/We agree that such extension of time will not be counted for the

extension of completion dates stipulated for jobs for the final

completion of works as stipulated in the said “Time Schedule of

Completion of Jobs.

3. I/We agree to pay the Earnest money and security deposit and accept

the term and conditions as laid down in the memorandum below in this

a) General description of work: Laying of New DI water Pipe line in

Hare Krishna township society ( 80/20 scheme of government) , in

Ward No. 4 East zone

b) Tender amount :- Rs.12,99,046 /- (Rupees Twelve lakh ninty

nine thousand fourty six Only.)

c) Earnest Money :- Rs.25981/- (Rupees twenty Five thousand

nine hundred eighty one only) cash or

demand draft only : When

earnest money paid in

the earnest money is payable as per the

tender notice and clause 32 of instructions

to tenders. The earnest money, if the

tender is accepted, will be retained against

the security deposit.

d) Security deposit : 5% of the contract amount which will be

paid in the manner set out in clause-1 of

“General Conditions of Contract”.

4. Should this tender be accepted, I/We hereby agree to abide by & fulfill

all terms and conditions referred to above and in default thereof to

forfeited pay to the Owner or its successors or its authorized nominees

such of money as per are stipulated in conditions contained in General

Tender Notice and other tender documents.

5. I/We hereby pay the earnest money of Rs. ……………………

(Rupees …………………………………… in cash/Demand Draft of

any Nationalized Bank (Name and Officer of Nationalized Bank) in

favour of Municipal Commissioner, Municipal Corporation, Vadodara.

6. If I/We fail to commence the work specified in the Memorandum in

para (3) above or if I/We fail to deposit the amount of security deposit

specified in the Memorandum in (3) prejudice to any other right or

remedy be at liberty to forfeit the said earnest money in full. Otherwise

the said earnest money shall be retained by Owner the security

deposit specified in (3) above. The said Owner shall also be at liberty

to cancel the notice of acceptance of tender if I/We fail to deposit the

security as aforesaid or to execute an agreement or to start work as

stipulated in the tender documents.

I/We enclose herewith evidence of my/our experience of execution of

works of similar nature and magnitude carried out by me/us in the

prescribed Performa in Appendix I and also the Income Tax and Sales Tax

Clearance Certificates.

Dated ………..day of …….2026.

Name of Block letters

Address : Signature of Tenderer(S)

with the seal of the firm.

Notice Inviting

VADODARA MUNICIPAL CORPORATION

VADODARA MUNICIPAL CORPORATION

PRE QUALIFICATION DOCUMENTS

The criteria and documentation required for pre qualification of

the bidders are as below. This shall be submitted in Envelop “A”.

1) The bidder/firm in the same name, must be well established,

experienced contractors, having registered minimum in ‘E-1’ Class as an

approved contractor with Govt./MES/State Govt./Semi Govt./ Municipal

Corporation or reputed organization. (Attach registration certificate of

appropriate class).

Note: The successful bidder shall have to get register as contractor

in appropriate class with VMC, within 1 month from date of issue of

work order OR before submitting First running Bill whichever is

earlier, in case the bidder is not registered with VMC.

2) Details of Technical & Supervisory personnel already employed by the

firm work. The list of engineers shall be attached with their qualification.

3) Copy of certificates under labor act and P.F. Registration Certificate or

P.F. declaration.

4) Copy of Income Tax Return of last 3 years

5) Copy of GST Provisional Registration certificate With GST number.

6) 2% Earnest Money Deposit paid in cash or demand draft only as per

Resolution no.22/2018-19, Date.12.09.2018 (EMD will not be accepted

in form of bank guarantee)

7) Attach Gujarati pre-qualification bid, duly signed on all the Pages with

tender fees money receipt.

8) Bank solvency certificate of Nationalized Bank shall be 25% of the

9) Bidders must be submitting declaration of being “Non black listed “firm

from any recognize authority.

10) Detail communication facilities like Office/Residence phone

Number and address, mobile number, fax number, Email address

Should be available with the bidder.

11) Average Annual financial turnover during the last 3 years,

Ending 31st March of the previous financial year, should be at

Least 30% of the estimated Cost.

12) Experience of having successfully completed work during last

years*(For Civil) ending 31st mar 2026 should be either of the following :-

Three similar completed works costing not less than the amount equal to

40% of the estimated cost. OR

Two similar completed workscosting not less than the amount equal to 50%

of the estimated cost. OR

One similar completed work costing not less than the amount equal to 80%

of the estimated cost)

NOTE:- On going work or partly completed work shall not be Consider.

The similar work means only lying {labour work} of DI/CI pipeline in

Reputed Government organization / Semi Government Organization.

13) Regarding Experience of similar nature of work, bidders must have to

submit the Form (3A) duly sign by responsible officer. Without Form (3A)

experience will not be consider.

14) All the zerox copy must be duly certified for true copy by Gazetted

officer. Even though the bidders/firm may meet the above qualifying criteria,

the firm shall be liable to be disqualified or contract may discontinue at any

time, if it is found that they have made misleading of false representation,

statements and attachments submitted towards proof of the qualification

requirement and/or their record or poor performance such as abandoning

the works, delay in completion of work, litigation history, financial failure etc.

15) Bidder has to submit list of work under arbitration/court case or any

dispute. The bidder shall submit final/latest decision/status of

arbitration/court case for all disputes and if it is found that the decision of

dispute is against the bidder then such bidder is liable to disqualify even if

other qualification criteria are met with. If Bidder has On going arbitration

with VMC and decision is pending, then such bidder is liable to disqualify

even if other qualification criteria are met with.

16) Soft copy of PQ document & price bid should be sent/fill on n-procure

website. Hard copy of PQ documents should be submitted as per tender

VADODARA MUNICIPAL CORPORATION

INSTRUCTION TO TENDERERS

1. The Tenderer are advised to inspect the site of works and be fully

acquainted with the site conditions which may be necessary for the

purpose of submitting the tender and for executing the work. If

requested in advance and in writing department will arrange to visit the

2. In the event of the tender being submitted by the firm, it must be

signed by all the partners or by any partner who has been specifically

authorize under the Partnership deed to sign and execute contracts on

behalf of the firm or by any person holding a Power of Attorney

authorized him to sign and execute the contract on behalf of the firm.

[The Authority letter is required to be enclosed along with the Tender].

3. Receipts for payments made on account of any work, when executed

by a firm, can be signed by any of the partners of the firm or any other

person authorized by the firm under a Power of Attorney of give

effectual receipt for and on behalf of the firm.

4. The tender shall be filled in strictly according to columns prescribed in

the tender stating the rates at which tenderer are willing to undertake

each time of work. Any modifications or additions in the item of works

or in any other part of the tender made by the Tenderer will not be

5. The VMC shall have the right to reject all or any of the tenders without

assigning any reason for such rejection.

6. Measurements for all the works shall be taken by standard measures

available with the VMC and practice and rules framed by the VMC

from time to time. In general IS 1200 shall be followed for

measurement of civil works.

7. The tenderer are required to quote only firm rates and any condition

attached to the rates quoted by them is likely to disqualify the tender

for evaluation and consideration for award of the work.

8. The tenderer are advised to send their tender by Registered / Speed

post so that tender reaches to VMC on or before the due date. Any

tender received after due date shall not be considered.

9. Tender not accompanied by Earnest Money in the manner provided in

the tender notice shall not be considered. Amount of earnest money

shall not bear any interest and will be refundable to the Tenderer, if

tender is not accepted.

10. Tender shall be filled in and signed only by the duly authorized person

or persons of the Tenderer. If at any item during security and

finalization of the tenders, it is found that any tender or tenders are

signed by the persons who are not duly authorized then the earnest

money received with such tender shall stand forfeited.

11. Tenderer shall have to pay Security Deposit in the time and manner

prescribed under Clause 1 of the General Conditions of Contract.

12. Successful Tenderer shall keep all documents ready for signing

“Agreement with the VMC”. Tenderer will have to make himself/itself

available at fifteen days notice for executing such Agreement. The

tenderer are advised to carefully study the various conditions of he

contract, work specification, site conditions, VMC’s rules and

regulations with regards to safety and security, etc.

14. Tenderer shall submit along with the tender a list of equipment which

he proposes to use for this work.

15. Tendered rates shall include all the material, taxes, labour and

requirements of plants, machinery, equipment, supervision, handling,

cleaning, testing etc. (whether mentioned in the item or specifications

etc. or not) which is required and necessary to complete the item.

16. The tenderer are advised to read together with the specifications

including materials and drawings, as specifications are complimentary

part of the item. Items for which details are not given or are given

inadequately reference will be taken from ISI specifications or PWD

handbook. Such details shall be deemed to have been included in the

item and the rates quoted shall be all inclusive. Whether mentioned in

the item or not material test as may be required by the Add. City

Engineer of VMC shall be provided and no extra payment will be made

for that purpose.

17. Specifications are given for certain numbers of items only. However,

the items for which the specifications are not prescribed but which are

relevant to these specifications shall also be executed in accordance

with such specifications.

18. Suitable number of photographs and negatives shall be supplied free

of cost to the VMC every month for the progress of various stages of

the works such as centering, reinforcement, erection of equipments,

19. Tenders are required to quote the rate on percentage basis.

20. Completion time for the work shall be 180 Days from the date of issue

of letter of indent by Vadodara Municipal Corporation.

21. Validity of tenderer’s proposal shall be 180 days from the date of

opening of price bid or last negotiation date if at all allowed.

The tenders, as submitted will consist of the following :

i) Complete set of Tender documents as sold duly filled in and signed by

the Tenderer and as prescribed in different clauses of the tender

ii) Earnest Money Deposit amounting Rs.25981/- (Rupees twenty Five

thousand nine hundred eighty one only) (iii) Power of Attorney of

a True copy thereof duly attested by a Gazetted Officer in case of an

authorized representatives has signed the tender as required in 4-5

clauses thereof.

iv) Income tax clearance certificate & sales Tax Clearance certificate in

original or true copies duly attested by Government Gazette Officer.

v) Declaration regarding the tenderer work of comparable nature and

construction organization in the Performa enclosed and as description

of the works therein.

vi) The full name and address of the Tenderer shall be written on the

bottom left hand corner of the sealed cover.

23. ALL PAGES TO BE INITIALED

All signature in Tender documents shall be dated as well as pages of

all sections of Tender documents shall be initialed at the lower right

hand corner or signed wherever required in the Tender papers by the

Tenderer or by any person holding power of Attorney authorizing him

to sign on behalf of the Tenderer before submission of Tender.

24. RATES TO BE IN FIGURES AND WORDS

The Tenderer shall quote the rates in English both in figures as well as

in words and the rates and amounts tendered by him in the schedule

of quantities as per Performa in Appendix II. The item wise tendered

amount for the work shall be entered in the abstract of estimate and

duly signed by the Tenderer.

25. EVALUATION OF TENDERS

Any error in quantity or amount in Price bid of tender form showing

items of works to be carried out shall be adjusted in accordance with

the following rules :

i) In the event of a discrepancy between description in words and

figures quoted by a Tenderer in the rates column, the description in

word shall prevail.

ii) In the event of an error occurring in the amount column of the

Schedule B of Tender Form showing items of work as a result of

wrong multiplication of the rate and quantity, the unit shall be

regarded, as firm and multiplication shall be amended on the rate.

iii) All errors in totally in the amount and carrying forward totals shall be

iv) Any rounding off of amounts against items or in totals shall be

v) For any item in price bid, the bidder has not quoted the rates (or left

blank), it is treated as ‘zero rate’ and all such item shall be

considered as executed free of cost.

The tendered sum so altered shall, for the purpose of the tenders be

submitted for the sum originally tendered and considered for

26. CORRECTIONS AND ERASURES

All corrections and alterations in the entries of tender papers will be

signed in full by the Tenderer with date. No erasures or over writings

are permissible.

27. SIGNATURE OF TENDERER

The tenderer shall contain the name, residence and place of business

of person or persons making the Tender and shall be signed by the

Tenderer with his usual signature. Partnership firms shall furnish the

full names of all the partners in the Tender. It should be signed in the

Partnership’s name by all partners or, by duly authorized

representative followed by the name and designation of the person

signing. Tender by a firm shall be signed by an authorized

representatives and a power of Attorney in that behalf shall

accompany, the Tender. A copy of the constitution of the firm with

names of all partners shall be furnished.

Witness and sureties shall be persons of status and property and their

names, occupations and address shall be stated below their signature.

29. DETAILS OF EXPERIENCE

The Tenderer should enclose documents to show that he has previous

experience in having successfully completed in the recent past work of

this nature together with the name of Owner’s location of sites and

value of contract.

30. ENGINEER OF CONTRACTOR

The contractor, on or after award of the work, shall name and depute a

qualified Engineer having sufficient experience in carrying out works of

similar nature, to whom the equipments, materials, if any shall be

issued and instructions for construction/execution shall be given.

31. TRANSFER OF TENDER DOCUMENTS

Transfer of Tender documents purchased by one intending tenderer to

another is not permissible.

32. EARNEST MONEY DEPOSIT

The tenderer must pay earnest money as given in the notice inviting

Tenders and attach the official receipt, if paid in cash with the Tender,

failing which the tender is liable to be rejected. The earnest money

can be paid in the form of ONLY Demand draft of any nationalizes

Bank at Vadodara and shall be in favour of Municipal Commissioner,

Khanderao Market, Vadodara. EMD shall be attached with the

Tender.(EMD will not be accepted in form of bank guarantee)

NOTE: No interest shall be allowed on the earnest money deposit by

Tenderer. The earnest money of the unsuccessful tender will be

refundable within a reasonable period of the time without any interest.

The earnest money deposit by successful Tenderer will be retained

towards the Security Deposit for the fulfillment of the contract, but shall

be forfeited, if the Tenderer fails to execute the agreement within

days after the letter of acceptance of Tender.

Tenders submitted by Tenderers shall remain valid for acceptance for

a period of 120 days from the date of opening of price bid. The

Tenderers shall not be entitled during the said period of 120 days,

without the consent of writing of the owner to revoke or cancel his

tender or to vary the tender given or any terms thereof. In case of

tenderer revoking or canceling his tender of revoking the same or vary

any terms in regard to thereof without the consent of owner in writing,

the owner shall forfeit earnest money paid by him along with the

34. TIME LIMIT – PERIOD OF COMPLETION

The period of completion shall be 180 days (Excluding Monsoon) from

the date of issue of any notice to proceed with the work i.e. issue of work

The Stoppage for monsoon and festivals should be granted as follows.

1. Monsoon period : From 1st June to 15 September.

2. Festivals Diwali : 10 days.

3. Holi : 15 day.

If work on site continue during above mention periods, stoppage will

not be granted for that time.

It will be applicable only if it is found reasonable by the department.

Any other extension of time limit demanded by contractor for their

reason, shall not entitle for any price escalation/delay compensation.

Addenda to the Tender documents may be issued prior to the date of

opening of Tenders to clarify documents or to reflect modifications in

the design or contract terms.

Each addendum issued by the Engineer in charge will be distributed in

duplicate to each person or organization to whom a set of Tender

documents has been issued.

Each recipient will retain one copy of each addendum for submission

along with his tender and return one singed copy to the Engineer-in-

charge shall become part of Tender documents.

36. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

The acceptance of Tender will rest with the Owner. The Owner

however, does not bind itself to accept the lowest tender and reserves

to itself the authority to reject any or all the Tenders received without

assigning any reason whatsoever. The whole work may be split up

between two or more contractors or accepted in part and not entirely,

if considered expedient.

Tender in which any of the particulars and prescribed information are

missing or are incomplete in any respect and/or the prescribed

conditions are not fulfilled are liable to be rejected.

Canvassing in connection with tender is strictly prohibited and tenders

submitted by the tenderer, who resort to canvassing will be liable to

37. Security Deposit

The person / persons whose tender may be accepted (hereafter called

the contractor) shall within 10 days of receipt by him of the notification

of the acceptance of the tender, shall submit the security deposit on

the accepted value of the Tender to the Vadodara Municipal

38. The successful Tender shall be required to execute an agreement

within 10 days from the date of issue of the notice of acceptance of

tender. In the event of failure on the part of the successful tenderers

to sign the agreement within the above stipulated period, the earnest

money or his initial security deposit shall be forfeited and the

acceptance of the tender shall be considered as cancelled.

In the event of progress of work by the contractor, without executing

the contract agreement, the responsibility with all risk and cost shall be

The successful Tenderer will be required to sign the contract

agreement on a stamp paper of the value as per prevailing norms of

VMC. Alternatively, if the Tenderer wishes to sign the agreement, the

same be adjudicated by the State Level Authority competent to do so.

It is responsibility of tenderer to get authorized copy of tender

documents, map etc so that during the time of execution of work

contractor can proceed with work and all time the details of work is

known to the contractor.

General Conditions

VADODARA MUNICIPAL CORPORATION

GENERAL CONDITIONS OF CONTRACT

DEFINITION OF TERMS :-

In the Contract documents [as hereinafter defined] the following words

& expression shall have the meanings hereby assigned to them except

where the context otherwise requires :-

1. “The Owner or Employer”, means the Municipal Commissioner

Vadodara Municipal Corporation, which may abbreviated as “VMC”

and includes the Owner’s or Municipal Commissioner, VMC’s

authorized representatives or successors.

2. The abbreviation VMC wherever used in contract shall mean

Vadodara Municipal Corporation and term shall be used to in place of

authorized person or persons who will be operating this contract as

VMC’s representative and will include namely Municipal

Commissioner, Add.City Engineer and Executive Engineer or their

authorized representatives.

3. The “Add.City Engineer ”, shall means the Add.City Engineer of

Vadodara Municipal Corporation and shall include those who are

expressly authorized by him to act on his behalf.

4. The “Executive Engineer”, shall means the Executive Engineer of

Vadodara Municipal Corporation, who is incharge of the project and

shall include those who are expressly authorized him to act for and on

5. “The Contractor”, means the person or persons, firm or Company

whose tender has been accepted by the Owner and include the

Contractor’s legal representatives, his successor and permitted

6. The term “Work or Works” of the contract shall mean all of the

various classes of works to be executed in accordance with the

contract, whether temporary or permanent, and include all labour and

material, machinery, instruments, construction equipment, plant, plant

operation and maintenance, all tools and all other items required for

the completion of the construction. It shall also mean the place of

working, where the context so includes.

7. “Contract”, shall mean the Agreement between the VMC and the

contractor for the execution of works including therein all contract

documents like Condition of Contract, Specification, Drawings, Prices

Bill, Schedule of quantities, Schedule of rates and prices (if any) and

8. The “Contract Price”, means the sum named in the Tender subject

to such additional there to or deduction there from as may be under

the provisions hereinafter the contained.

9. “Construction Plant”, means all machinery, tools, appliances or

thing of whatsoever nature required for the execution, completion or

maintenance of the works or temporary works (as hereinafter defined)

but does not include materials or other things form or forming part to

the permanent work.

10. “Temporary Works”, means all temporary works of every kind

required in or about the execution, completion or maintenance of the

11. “Drawings”, means the drawings referred to in the Specification and

any modification such drawings approved in writing by the Add.City

Engineer / Executive Engineer, Consultant and such other drawings,

diagrams, or sketches as may from time to time be furnished or

approved in writing by the Add.City Engineer / Executive Engineer.

12. “Site”, means the land and other places on under in or through which

the permanent works are to be executed or carried out & any other

land or places provided by the Owner for purpose of the contract.

13. Words importing the singular number only also include the plural and

vice versa where the context requires.

14. ”Contract Documents”, means collectively the Tender documents,

Designs, Drawings, Specifications agreed variations if any, contract

such other documents constituting the Tender and acceptances

15. “The Specification”, shall mean the various technical specifications

attached and referred to in the Tender documents. It shall also

include the latest edition of relevant Indian Standard Specification

published before entering into contract. Further in absence of any

specific reference in I.S.S. the standards and specifications of

P.W.D.H.B. or GWSSB as the case may be will be followed as per the

consent of Add.City Engineer .

16. The “Tender”, means the tender submitted by the contractor for

acceptances by the Owner.

17. The “Alternation Order”, means the order given in writing by the

Engineer-in-charge to effect to or deleting from and alternations in the

18. The “Completion Certificates”, shall mean the certificate to be

issued by the Add.City Engineer , when the works have been

completed to his satisfaction.

19. The “Final certificate”,, in relation to a work means the certificate to

be issued by the Add.City Engineer , after the period of liability is over.

20. The “Period of Liability”, in relation to the work means the specified

periods from the date of issue of completion certificate up to the date

of issue of the final certificate during defects that may appear in the

21. The bidder shall have to submit resource/activity chart of whole work

divided in minimum 10 activities justifying the timely completion of

work. In case the bidder do not submit the schedule of work progress,

it is mandatory to follow the progress of work as decided by VMC

during execution.

22. The bidder must engage minimum one graduate engineers who will

remain present at all time during progress of work & he has to specify

the engineer’s name on their payroll, who will remain available during

execution of work on same site.

CLAUSE 1 SECURITY DEPOSIT

Successful Tender whose proposal will be accepted by the VMC and who

will be referred to as “Contractor” thereafter will have to deposit an amount

equal to five percent of the contract price as contractual obligation in the

mode and schedule as given below :

Amount of Security Deposit payable by the contractor will be 5% of the

contract value. Full amount of S.D. may be paid by the successful Tenderer

in cash/by demand draft or in the form of bank guarantee of nationalized

bank for the period of 365 days from the date of execution of such

guarantee. If at all the contractor opted to do so.

All compensation and other sum of money payable by the contractor to the

V.M.C. under the terms of this contract may be deducted from or paid by

sale of whole or part of security deposit along with deduction from other

payments which may be due or which becomes due to be payable to the

contractor. Whenever the amount of Security Deposit gets reduced lower

than the amount equal to 5% of contract price the contractor shall make it

up equal to 5% of the contract price by depositing money within 15 days. If

the amount of Security Deposit to be paid in lump sum within the period of

10 days as specified above is not paid tender/contract already accepted

shall be considered as cancelled and legal steps taken against the

contractor recovery of the amounts. The security lodged by a contractor

shall be refundable after the final bill & also after providing performance

bank guarantee bond as per clause

CLAUSE 2 : COMPENSATION OF DELAY AND PENALTY

The time allowed for carrying out the work as entered in the tender shall

be strictly observed by the contractor and shall be reckoned from the date

of which the order to commence work is given to the contractor. The work

shall throughout the stipulated period of the contract be proceeded with,

with all due diligence (time being deemed to be of the essence of the

contract on the part of the contract) and the contractor shall pay as

compensation and or penalty for delay. Further contractor shall to ensure

good progress during the execution of the work. The work shall be

completed stage wise as per the schedule given at the time of tender

submission (Refer qualification criteria) before award of the job to

contractor, and which will form the part of the contract, failing which

intermediate compensation shall be levied. In case contractor have not

submitted it is confirmation the schedule of work progress, on part of

contractor follow the schedule of work decided by VMC.

In the event of the contractor failing to comply with these conditions of

Contract is liable to be terminated at any stage and / or an amount equal to

one half(0.5%) percent of contract amount of whole work over stipulated

time limit shall be levied as a penalty for every week that the delay or

penalty provided always that the total amount of compensation to be paid

penalty provided always that the total amount of compensation to be paid

under the provision of this clause shall not exceed 10% of the contract

value of the work.

The decision of Add.City Engineer will be final for all such delay

CLAUSE 3 : ACTION WHEN WHOLE OF SECURITY DEPOSIT IS

In any case in which under any clause of this contract, the contractor shall

have rendered himself liable to pay compensation amounting to the whole

of his Security Deposit (Whether paid in one sum or deducted by

installment) or in the case of abandonment of the work owing to serious

illness or death of the contractor or any other cause, the Add.City Engineer

on behalf of VMC shall have power to adopt any of the following courses as

man, deemed best suited to the interest of VMC.

a) To rescinded the contract (of which recession notice in writing to the

contractor under the hand of the executive Engineer shall be

conclusive evidence) and in that case, the Security deposit of the

contractor shall stand forfeited and be absolutely at the disposal of the

b) To employ labour paid the VMC and to supply materials to carry out

the work, or any part of the works, debiting the contractor with the cost

of the labour and price of materials as to the correctness of which cost

and price the certificate of the Add. City Engineer shall be final and

conclusive against Contractor and crediting him with the value of the

work done, in all respect in the manner and at the same rate as if it

had been carried out by the contractor under the terms of this contract

and in that case the certificates of the Executive Engineer as to the

value of the work done shall be final and conclusive against the

c) To order that the work of the contractor be measured up and to take

such part thereof as shall be unexecuted out of his hands, and to give

it to another contractor to complete, in which case, any expenses

which may be incurred in excess of the sum which would have been

executed by him (as to the amount of which expenses the certificate in

writing of the Add. City Engineer shall be final and conclusive) shall be

borne and paid by the original contractor and shall be deducted from

any money due to him by the VMC under the contractor or otherwise

or from his security deposit or the proceeds of sale thereof, of a

sufficient part thereof. In the event of any of the above courses being

adopted by the Add. City Engineer the contractor shall have no claim

to compensation for any loss sustained by him by reason of his having

purchased, or prepared any materials, or entered into any

engagements, or made any advances on account of or with a view to

execution of the work or the performance of the contract. And in case

of the contract shall be rescinded under the provision aforesaid, the

contractor shall not be entitled to recover or be paid any sum, for any

work therefore actually performed by him under this contract unless

and until the Executive Engineer shall have certified in writing the

performance of such work and the amount payable to him in respect

thereof and he shall only be entitled to be paid the amount so certified.

CLAUSE 4 : ACTION WHEN THE PROGRESS OF ANY

PARTICULAR PORTION OF THE WORK IS

If the progress of any particular portion of the work is unsatisfactory

the Add. City Engineer / Executive Engineer shall, not withstanding

that the general progress of the work is satisfactory in accordance with

Clause 2, be entitled to take action under clause 3(b) after giving the

contractor 10 days notice in writing and the contractor shall have no

claim for compensation for any loss sustained by him owing to such

CLAUSE 5: CONTRACTOR REMAINS LIABLE TO PAY

COMPENSATION, IF ACTION NOT TAKEN UNDER

CLAUSE 3 POWER TO TAKE POSSESSION OF OR

REQUIRE OF OR SELL CONTRACTOR PLANT AND

In any case in which any of powers conferred upon the Add. City

Engineer by Clause 3 and 4 hereof shall have become exercisable

and the same not have been exercised, the non-exercise thereof and

such powers shall not constitute a waiver of any of the conditions

thereof and such powers shall not withstanding be exercisable in any

future case of default by the contractor for which by any clause or

clauses thereof he is declared liable to pay compensation amounting

to the whole of his security deposit and the liability of the contractor for

past and future compensation shall remain unaffected. In the event of

the Add. City Engineer taking action under sub clause (a) or (c) of

Clause 3, he may, if he so desires, take possessions of all or any

tools, plant, materials and stores in upon the works or the site thereof

of belonging to the contractor or procured by him and intended to be

used for the execution of the work or any part thereof paying or

allowing for the same in the account of the contract rates or in the

case of contract rates not beings applicable at current market rates, to

be certified by the Executive Engineer whose certificates thereof shall

be final. In the alternative the Add. City Engineer may be notice in

writing to the contractor of his works foreman or other authorized

agent require him to remove such tools plants, materials or stores

from his premises within a time to be specified in such notice and in

the event of the contractor failing to comply with any such requisition,

the Add. City Engineer may remove them at the contractor’s expense

or sell them by auction or private sale at the risk and cost of the

contractor in all respect, and the certificate of the Executive Engineer

as to the expense of any such removal, and the amount of the

proceeds and expenses of any such sale shall be final and conclusive

against the contractor.

CLAUSE 6: FINAL CERTIFICATE

On completion of the work the contractor shall be furnished with a

certificate by the Add. City Engineer of such completion but no such

certificate shall be given or considered to be complete until the

contractor shall have removed from the premises on which the work

shall have been executed all scaffolding, surplus materials and

rubbish and shall have cleaned off the dirt from all wood work, doors,

windows, walls, floor or other parts, etc.

CLAUSE 7 : PAYMENT ON INTERMEDIATE CERTIFICATE

[RUNNING ACCOUNT] TO BE REGARDED AS

No advances or payments shall be made for any work, estimated to

cost/less than rupees equal to 10% of contract value, till after the

whole work shall have been completed and a certificate of completion

is given. But in the case of works estimated to the cost more than

rupees 10% of the contract value the contractor shall on submitting a

monthly bill therefore, be entitled to receive payment proportionate to

the part of the work then approved and passed by the Executive

Engineer whose certificate of such approval and passing of the sum

so payable shall be final and conclusive against the contractor. All

such intermediate payment, shall be regarded as payments by way of

advance against the final payments only and not as payments, for

work actually done and completed, and shall not preclude the Add.City

Engineer / Executive Engineer from requiring bad, unsound, imperfect

or unskilled work to be removed and taken away and reconstructed or

re erected, nor shall any such payments be considered as an

admission of the due performance of the contract or any part thereof in

any respect or the accruing of any claim nor shall it conclude

determine or affect in any way the powers of the Add. City Engineer as

to the final settlement and adjustment of the accounts or otherwise, or

in any way the powers of the accounts or otherwise, or in any other

way very or affect the contract. The final bill shall be submitted by the

contractor within one month of the date fixed for the completion of the

work, otherwise the Executive Engineer’s certificate of the

measurement and of total amount payable for the work shall be final

measurement and of total amount payable for the work shall be final

and binding on all parties.

Rates of items paid in running bills are for the purpose of advance

payment only and may be revised [reduced or increased] in the final

bill after final evaluation of the quantity of each item.

LAUSE 8 : PAYMENT OF REDUCED RATES ON ACCOUNT OF

ITEMS OF WORKS NOT ACCEPTED AS COMPLETED

TO BE AT THE DISCRETION OF THE EXECUTIVE

The rates for several items of works estimated to cost more that Rs.

1,000/- agreed to within, shall be valid only when the item concerned

is accepted as having been completed fully in accordance with the

sanctioned specifications. In cases where the items of work are not

accepted as so completed the Executive Engineer may make

payments on account of such items at such reduced rates as he may

consider reasonable in the preparation of final or on account bills.

CLAUSE 9 : BILLS TO BE ON PRESCRIBED FORM

The contractor shall submit all bills on the prescribed forms. The

charges to be made in the bills shall always be entered at the rates

specified in the tender or in the case of any extra work ordered in

pursuance of these conditions, and not mentioned or provided for in

the tender, at the rates herein after proved for such work.

CLAUSE 10: WORKS TO BE EXECUTED IN ACCORDANCE WITH

SPECIFICATIONS, DRAWINGS, ORDERS, ETC.

The contract shall execute the whole and every part of the work in the

most substantial and workman like manner, and both as regards

materials and in every other respect in strict accordance with the

specifications. The contractor shall also confirm exactly full and

faithfully to the designs, and instructions in writing relating to work

signed by the Executive Engineer and lodge in his office and to which

the contractor shall be entitled to have access for the purpose of

inspection of such office or on the site of the work during the office

hours and the contractors shall if he so requires, be entitled at his own

expenses to make or cause to be made copies of the specifications

and of all such designs, drawings or instruction aforesaid.

CLAUSE 11 : ALTERATIONS IN SPECIFICATIONS AND DESIGNS

NOT TO BE INVALIDATE CONTRACTS. RATES FOR WOKS NOT

ENTERED OR SCHEDULE RATE.

The Add. City Engineer shall have power to make any alteration in or

addition to the original specifications, drawings and instructions that

may appear to him to be necessary or advisable during the progress

of the work and the contractor shall be bound to carry out the work in

accordance with any instruction in this connection which may be given

to him in writing signed by the Add. City Engineer / Executive Engineer

and such alteration shall not invalidate contract. Any additional work

which the contractor may be directed to do in the manner above

specified as part of the work shall be carried out by the contractor on

the same conditions in all respect on which he agreed to do the main

work, and at the same rates as are specified in the tender for the main

work. And if the additional and altered in the tender for the work, and

if the additional and altered work includes any class of works for which

no rate is specified in this contract, then such class of works shall be

carried out at the rates entered in the Scheduled Rates or at the

calculated rates whichever are lower. If the additional or altered work

for which no rate is entered in the Schedule of Rates in ordered to be

carried out before the rates are agreed upon then contractors shall

within seven days of the date of receipt by him of the order to carry out

the work, inform the Executive Engineer of the rate which he is

intention to charge for such class of work, and to arrange to carry out

in such manner as he may consider advisable provided always that if

the contractor shall commence work or incurred any expenditure in

regard there to before the rates shall have been determined as lastly

here in before mentioned then in such cases, he shall only be entitled

to be paid in respect of the work carried out or expenditure incurred by

him prior to such date of the determination of the rate as aforesaid

according to such rates as shall be fixed by the Executive Engineer, in

the event of a dispute, the decision of the Add. City Engineer will be

final. Where however, the work is to be executed according the

designs, drawings and specifications recommended by the contractor

and accepted by VMC, the alteration above referred shall be within the

scope of such design, drawings and specifications appended to the

tender. The time limit for completion of works shall be extended in the

proportion that the increase in cost occasioned by alterations or

additions bears to the cost of the original contract work, and the

certificate of the Executive Engineer as such proportion shall be

CLAUSE 12 : NO COMPENSATION FOR ALTERATION OR

RESTRICTION OF WORK.

If at any time after execution of the contract documents, the Add. City

Engineer shall, for any reason what so ever, require the whole or any

part of the work, as specified in the tender, to be stopped for any

period or shall not require the whole or part of the work to be carried

out at all or to be carried out by the contractor, he shall give notice in

writing of the fact to the contractor, who shall there upon suspend or

stop the work totally or partially, as the case may be. In any such

case, except as provided here under, the contractor shall have no

claim to any payment or compensation what so ever on account of any

profit or advantage which he might have derived from the execution of

the work in full but which he did not so derive in consequence of the

full amount of the work not having been carried out, or on account of

any loss that he may be put on account of materials purchased or

agreed to be purchased, or for unemployment of labour recruited by

him. He shall not have also any claim for compensation by reason of

any alteration having been made in the original specifications,

drawings, designs and instructions which may involve any curtailment

of the work as originally contemplated. Where however, materials

have already been purchased or agreed to be purchased by the

contractor before receipt by him of the said notice, the contractor shall

be paid for such materials at the rates determined by the Executive

Engineer provided they are not in excess of requirements and are of

approved quality and / or shall be compensated for the loss if any, that

he may be put to, in respect of materials agreed to be purchased by

him, the amount of such compensation to be determined by the

Executive Engineer whose decision shall be final. If the contractor

suffers any loss on account of his having to pay labour charges during

the period during which the stoppage of work has been ordered under

this clause, the contractor shall, on application be entitled to any

compensation on account of labour charge as the Executive Engineer,

whose decision shall be final may consider reasonable. Provided that

the contractor shall not be entitled to any compensation on account of

labour charges if, in the opinion of Executive Engineer, the labour

could have been employed by the contractor elsewhere for the whole

or part of the period during which the stoppage of the work has been

ordered as aforesaid.

CLAUSE 13 : NO CLAIM TO COMPENSATION ON ACCOUNT OF

LOSS DUE TO DELAY IN SUPPLY OF MATERIALS BY

The contractor shall not be entitled to claim any compensation from

the VMC for the loss suffered by him on account of delay by the VMC

in the supply of materials entered in the Schedule A, where such delay

1. Difficulties relating to the supply of Railway wagons

2. Force Majeure

4. Act of enemies of the State or any other reasonable cause

beyond the control of VMC.

CLAUSE 14 : ACTION AND COMPENSATION PAYABLE IN CASE OF

If at any time before the security deposit is refunded to the contractor,

it shall appear to the Add. City Engineer or his subordinate in charge

of the work that any work has been executed with unsound, imperfect

or unskilled workmanship or with materials of inferior quality, or that

any materials or articles provided by him for the execution of the work

are unsound or of a quality inferior to that contracted for, or are

otherwise not in accordance with the contract, it shall be lawful for the

Add. City Engineer to intimate this fact in writing to the contractor and

then not with standing the fact that the work materials or articles

complained of may have been inadvertently passed, certified and paid

for the contractor shall be bound forthwith to rectify or remove and

reconstruct the work so specified in whole of or in part as the case

may require, or if he is required, shall remove the material or articles

so specified and provided other proper and suitable materials or

articles at his own charge and cost; and in the event of his failing to do

so within a period to be specified by the Add. City Engineer in the

written intimation aforesaid the contractor shall be liable to pay

compensation at the rate of one per cent on the amount of the contract

sum for every day not exceeding ten days, during which the failure so

continues, and in the event of any such failure as aforesaid the Add.

City Engineer may rectify or remove and re-execute the work or

remove and replace the materials or articles as complained of as the

case may be at the risk and expense in all respect of the contractor. If

the Add. City Engineer consider that any such inferior work or

materials as described above may be accepted or made use of, it shall

be within his discretion to accept the same at such reduced rates as

he may fix here fore.

CLAUSE – 15: WORKS TO BE OPEN TO INSPECTION. CONTRACTOR

OR REASONABLE AGENT TO BE PRESENT.

All works under or in course of execution in pursuance of the contract

shall at all times be open to the inspection and supervision of the Add.

City Engineer and his subordinates and the contractor shall at all times

during the usual working hours and at all other times at which

reasonable notice of the intention of the Add. City Engineer or his

subordinate to visit the works shall have been given to included. In

the specification or other documents forming part of the contract

referred to in these conditions or not and which may be necessary for

the purpose of satisfying or complying with the requirements of the

Add. City Engineer as to any matter on which under these conditions

he is entitled to be satisfied or which he is entitles require together

with carriage, therefore, to and for the work.

The contractor shall also supply without charge the requisite number

of persons with the means and materials necessary for the purpose of

setting out works, and counting, weighing and assisting in the

measurement or examination at any time of the work or materials,

failing this the same may be provided by the Executive Engineer at the

expense of the contractor and the expense may be deducted from any

money due to the contractor under the contract or from his Security

Deposit. The contractor shall provide all necessary fencing and lights

required to protect the public from accident and shall also be bound to

bear the expense of defense of every suit, action or other legal

proceedings, at law, that may be brought by any person for injury

sustained owing to neglect of the above precautions, and to pay any

damages and costs which may be awarded in any such suit, action or

proceedings to any such persons or which may be with the consent of

the contractor be paid in compromising any claim by any such person.

CLAUSE 16 : SCAFFOLDING, ETC. The contractor shall provide suitable

scaffolds and working platforms, gangways and stairways and shall comply

with the following regulations in connection there with :

(a) Suitable scaffolds shall be provided for workman for all works

that can not be safely done from a ladder or by other means.

(b) A Scaffolds shall not be constructed, taken down, or

substantially altered except

(I) Under the supervision by competent and responsible

(II) As far as possible by competent workers possessing

adequate experience in this kind of work

(c) All scaffolds and appliances connected there with and all

(I) be of sound material

(II) be of adequate strength having regard to the loads and

strains to which they will be subjected and

(III) be maintained in proper condition.

(d) Scaffolds shall be so constructed that no part thereof can be

displaced in consequence of normal use.

(e) Scaffolds shall not be overloaded and so far as practicable the

load shall be evenly distributed.

(f) Before installing lifting gear on scaffolds special precautions

shall be taken to ensure the strength and ability of the scaffolds.

(g) Scaffolds shall be periodically inspected by a competent person.

(h) Before allowing a scaffold to be used by his workman the

contractor shall, whether the scaffolds has been erected by his

workman or not take steps to ensure that it complies fully with

the regulations herein specified.

(i) Working platforms, gangways and stairways shall

(I) be so constructed that no part thereof can sag unduly or

(II) be so constructed and maintained, having regard to the

prevailing conditions as to reduce as far as practicable

risk of persons tripping or slipping.

(III) Be kept free from any unnecessary obstructions.

(j) In the case of working platforms, gangways, working places and

stairways at a height exceeding 5 meters.

(I) Every working platform and every gangway shall be

closely boarded unless adequate measure are taken to

(II) Every working platform and gangway, shall have

adequate width and

(III) Every working platform, gangway, working place and

stairway shall suitably fenced.

(k) Every opening in the floor of a building or a working platform

shall, except for the time and to the extent required to allow the

access of persons or the transport or shifting of material be

provided with suitable means to prevent the fall of persons or

(l) When persons are employed on a roof where there is a danger

of falling from a height exceeding 4 meters, suitable precautions

shall be taken to prevent the fall of persons or material.

(m) Suitable precautions shall be taken to prevent being struck by

articles which might fall from scaffolds or other working places.

(n) Safe means of access shall be provided to all working platforms

and other working places.

(b) SHORING AND STRUTTING IN CASE OF EXCAVATION

All type of shoring and strutting, wherever necessary shall be

adopted to withhold the face of earth, so as to avoid the danger

of sides to collapse as per the site requirements and directed by

Executive Engineer.

CLAUSE 17 : HOISTING APPLIANCES ETC.

The contractor shall comply with the following regulations as regards

the Hoisting Appliances to be used by him :

a. Hoisting machines and tackle : including their attachments,

anchorages and supports, shall

(I) be of good mechanical construction, sound material and

adequate strength and free patent defect; and

(II) be kept in good repair and in good working order.

b. Every rope used in hoisting or lowering materials or as a means

or suspension shall be of suitable quality and adequate strength

and free from patent defect.

c. Hoisting machines and tackle shall be examined and adequately

tested after erection on the site and be reexamined in position at

intervals to be prescribed by VMC.

d. Every chain, ring, hook, shackle, swing and pulley block used in

hoisting or lowering materials or as means of suspension shall

be periodically examined.

e. Every crane driver or hoisting appliance operator shall be

properly qualified.

f. No person who is below the age of 20 years shall be in control of

any hoisting machine including any winch or give signals to the

g. In the case of every hoisting machine and of every chain, ring,

hook, shackle, swivel and pulley used in hoisting or lowering or

as a means of suspension the safe working load shall be

ascertained by adequate means.

h. Every hoisting machine and all gear referred to in the preceding

regulation be plainly marked with the safe working load.

i. In the case of hoisting machine having a variable safe working

load each safe working load and the conditions under which it is

applicable shall be clearly indicated.

j. No part of any hoisting machine or any gear referred to in

regulation above shall be loaded beyond the safe working load

except of the purpose of testing.

k. Motors, gearings, transmissions, electric wiring and other

dangerous parts of hoisting appliances shall be provided with

efficient safeguards.

l. Hoisting appliances shall be provided with such means as will

reduce to a minimum the risk of the accident descent of the load.

m. Adequate precautions shall be taken to reduce to a minimum risk

of any part of a suspended load becoming accidentally

CLAUSE 18 : MEASURES FOR PREVENTION OF FIRE

The Contractors shall not set fire to any standing jungle, trees

brushwood or grass without a written permit from the Add. City

Engineer . When such permit is given and also in all cases when

destroying out of a dug up trees, brushwood, grass etc. by fire, the

contractor shall take necessary measures to prevent such fire

spreading to or otherwise damaging surrounding property.

CLAUSE 19 : LIABILITY OF CONTRACTOR FOR ANY DAMAGE

DONE IN OR OUTSIDE WORK AREA

Compensation for all damage done intentionally or unintentionally by

contractor’s laborer whether in or beyond the limits of the work site

including any damages caused by the spreading of Fire mentioned in

clause 18 shall be estimated by the Executive Engineer or such other

officer as the VMC may appoint and the estimates of the VMC shall be

final and the contractor shall have to pay the amount of the assessed

compensation on demand failing which the same will be recovered

from the contractor as damages in the manner prescribed in clause

By the Add. City Engineer from any sums that may be due to or

become due from the VMC to the contractor under this contract or

otherwise. The contractor shall bear the expenses of defending any

action or other legal proceedings that may be brought by any person

for injury sustained by him owing to neglect of precautions to prevent

the spread of Fire and shall be also pay any damage and cost that

may be the court in consequence. However in any case VMC can not

be suit under any circumstances.

CLAUSE 20 : WORKS NOT TO BE SUBLET

The contractor shall not be assigned or subleted without approval of

the Add. City Engineer and if the contractor shall assign or sublet his

contract or attempt to do so or become insolvent or commence any

proceedings to the adjudicated an insolvent or make any

compensation with his creditors or attempt to do so, the Add. City

Engineer may by notice in writing, rescind the contract. Also if any

bribe, gratuity, gift, loan, prerequisite reward or advantage pecuniary

or otherwise shall either directly or indirectly be given, promised or

offered by the contractor or any of his servants or agents to any public

officer or person in the employment of or authorized by the VMC in

any way relating to his office or employment, if any such officer or

person shall become in any directly or indirectly interested in the

contract, the VMC may, by notice in writing rescind the contract.

In the event of a contract being rescinded, the Security Deposit of the

contractor shall thereupon stand forfeited and be absolutely at, the

disposal of the VMC and the same consequence shall ensure as if the

contract had been rescinded under clause 3 hereof and in addition the

contractor shall not be entitled to recover or be paid for any work

therefore actually performed under the contract.

CLAUSE 21: SUM PAYABLE BY WAY OF COMPENSATION TO BE

CONSIDERED AS REASONABLE COMPENSATION

WITHOUT REFERENCE TO ACTUAL LOSS.

All sums payable by contractor by way of compensation under any of

these conditions shall be considered as reasonable compensation on

be applied to the use of the VMC without any reference to be actual

loss or damage sustained and whether any damages had not been

CLAUSE 22 : EXECUTION OF WORKS

All works to be executed under the direction and subject to the

approval in all respect of the Executive Engineer for the time being,

who shall be entitled to direct at what point or points and in what

manner they are to be commenced and from time to time carried on.

CLAUSE 23 : DECISION OF THE VMC TO BE FINAL

Except where otherwise specified in the contract and subject to the

powers delegated to the Engineer-in-charge by the VMC, the decision

of the Add. City Engineer for the time being shall be final conclusive

and binding on all parties to the contract upon all question relating to

the meaning of the specifications, designs, drawings and instruction

herein before mentioned and as to the quality of workmanship or

material used on the work or as to any other question, claim, right,

matter or thing whatsoever, in anyway arising out of or relating to the

contract designs, drawings, specifications estimates, instructions,

orders or these conditions or otherwise concerning the works or the

execution of failure to execute the same, whether arising during the

progress of the work or after completion of abandonment thereof.

CLAUSE 24 : WORK ON SUNDAY

No work shall be done on Sunday or Holiday without written

permission of Executive Engineer.

CLAUSE 25 : LUMP SUMS IN TENDER

When the estimate on which a tender is made includes lump sums in

respect of parts of the work, the contractor shall be entitled to payment

in respect of the items of work involved or the part of the work in

question is not in the opinion of the Executive Engineer capable of

measurement, the Executive Engineer may at his discretion pay the

lump sum amount entered in the contract and the certificate in writing

of the Executive Engineer shall be final and conclusive against the

contract with regard to any sum or sums payable to him under the

provisions of this clause.

CLAUSE 26 : ACTION WHERE NO SPECIFICATIONS ARE

In the case of work for which there is no such specification, work shall

be carried out in accordance with the P.W.D. or I.S.I. specifications

and in the event of there being no P.W.D. or I.S.I. specifications the

work shall be carried out in all respects in accordance with the

instructions and requirements of the Executive Engineer.

CLAUSE 27 : DEFINITION OF WORK

The expressions “Work” or “Works” whenever used in these conditions

shall unless, there be something in the subject or context repugnant to

such construction be constructed to mean the work or the works

contracted to the executed under or by virtue of the contract, where

temporary or permanent and whether original altered substituted or

CLAUE 28 : QUERRY FEES AND ROYALTIES, ETC.

All query fee, royalties, octroi dues and ground rent for stacking

materials, if any should be paid by the contractor.

CLAUSE 29 {A}: ACCIDENT OR INJURY TO WORKMAN

1. The contractor to Indemnify the VMC :

The VMC shall not be liable for or in respect of any damages or

compensation payable by law in respect or in consequence of

any accident of injury to any workman or other person in the

employment of the contractor or his any sub-contractor and

contractor shall indemnify the VMC against such damages and

compensation and against all claims, demands, proceedings,

costs, charges, expenses whatsoever in respect thereof or in

relation thereto.

2. Payments of Claims and Damages :

VMC have to pay any money in respect of such claims or

demands as aforesaid the amount so paid and the costs incurred

by the VMC shall be charged to and paid by the contractor and

the contractor shall not be at liberty to dispute or question the

right of the VMC to make such payments not with standing the

same may have been made without his consent or authority or in

law or otherwise to the contrary.

CLAUSE 29 {B} COMPENSATION UNDER WORKMAN’S

COMPENSATION ACT.

The contractor shall be responsible for and shall pay any

compensation to his workers payable under the Workman’s

compensation Act 1923, VII of 1923. herein after called the said

Act for injuries caused to the workers. If such compensation is

paid by the VMC as principle under sub – section (I) of section

12 of the said Act on behalf of the contractor, it shall be

recoverable by the VMC from the contractor under sub – section

(2) of the section. Such compensation shall be recovered in the

manner laid down in the Clause I above.

CLAUSE 30 : MEDICAL AID TO LABOUR

The contractor shall be responsible for and shall pay the

expenses of providing medical aid to any workman who may

suffer a bodily injury as a result of an accident. If such expenses

are incurred by the VMC the same shall be recoverable from the

contractor forthwith and be deducted without prejudiced to any

other remedy of the VMC from any amount due or that may

become due to the contractor.

CLAUSE 31 : SAFETY MEASURES

The contractor shall provide all necessary personal safety equipment

and first aid apparatus available for the use of the persons employed

on the site, shall maintain the following regulations in connection

a. The workers shall be required to use the equipment so provided by

the contractor and the contractor shall take adequate steps to

ensure proper use of the equipment by those concerned.

b. When work is carried on in proximity to any place where there is a

risk of drawing all necessary equipment shall be provided and kept

ready for use and all necessary steps shall be taken for the prompt

rescue of any person in danger.

c. Adequate provision shall be made for prompt first aid treatment of

all injuries likely to be sustained during the course of the work.

CLAUSE 32 : CLAIM FOR QUANTITIES OF WORK ENTERED IN THE

Quantity shown in the tender are approximate and no claim shall be

entertained for quantity of work executed being either more or less

than those entered in the tender or estimate.

CLAUSE 33 : NO CLAIM FOR COMPENSATION FOR DELAY IN

STARTING THE WORK

No compensation shall be allowed for any delay caused in the starting

of the work on account of any problem related to acquisition of land

delay in administrative clearance of work. And for any delay in

according sanction to estimates.

CLAUSE 34 : CLAIM FOR COMPENSATION FOR DELAYING THE

EXECUTION OF WORK

No compensation shall be allowed for any delay in execution of the

work on account of water standing in borrow pits or compartments.

The rates ate inclusive for hard or cracked soil excavation in mud sub-

soil water, or water standing in borrow pits and no claim for an extra

rate shall be entertained unless otherwise specified.

CLAUSE 35 : ENTERING UPON OR COMMENCING ANY PORTION OF

The contractor shall not enter upon or commence any portion of work

except with the written authority and instruction of the Executive

Engineer or of his sub ordinate in charge of the work. Failing such

authority the contractor shall have no claim to ask measurements or

payment for work.

CLAUSE 36 : LABOUR LAWS AND SAFETY REGULATIONS

i. No contractors shall employ any person who is under the age of

ii. No contractor shall employ donkeys or other animals with breaching of

string or thin rope. The breaching must be at least three inches wide

and should be of tape (Nawar).

iii. No animal suffering from sores, lameness or emaciation or which

immature shall be employed on the work.

iv. The Executive Engineer or his agent is authorized to remove any

person or animal found working which does not satisfy those

conditions and no responsibility shall be accepted by the VMC for any

delay caused in the completion of the work by such removal.

iv. The contractor shall pay fair and reasonable wages to the workmen

employed by him in the contract undertaken by him. In the event of

any dispute arising between the contractor and his workmen on the

grounds that the wages paid are not fair and reasonable the dispute

shall be referred without delay to the Executive Engineer, who shall

decide the same. The decision of the Executive Engineer shall be

conclusive and binding on the contractor, but such decision shall not in

any way affect the condition in the contract regarding the payment to

be made by the VMC at the sanctioned tender rates.

CLAUSE 37 : ACCEPTANCE OF CONDITIONS BEFORE TENDERING

Any contractor who does not accept these conditions shall not be

allowed to tender for works.

CLAUSE 38 : ACTS FOR CONTROLLED PRICE

The price quoted by the contractor shall not in any case exceed the

control price if any fixed by government or reasonable price. Which it

is permissible for him to charge a private purchase for the same class

and description of goods under the provisions of Hoarding or

Profiteering prevention ordinance 1943 as amended from time to time

if the price quoted exceed the controlled price permissible under

Hoarding and profiteering prevention ordinance the contractor shall

specifically mention this fact in his tender along with the reasons for

quoting such higher price. The purchase at his discretion will in such

case exercise the right of revising the price at any stage so as to

confirm with the controlled price of the permissible under the Hoarding

and Profiteering Prevention ordinance. This discretion will be exercise

with out prejudice to any other action that may be taken against the

contractor. This condition applies to all rules or act for controlled

CLAUSE 39 : Taxes, Duties, Octroi, etc.

The rates to be quoted by the contractor must be inclusive of

excise, sales tax and all other taxes, octroi ,Vat, etc, present &

future taxes be included but excluding GST. No extra payments

on this account will be made to the contractor. The contractor

has to quote the rates without GST( 18% prevailing GST rate is

considered). If the government might increase or decrease GST

rates ( i.e..18% or <18%) then recovery or reimburse effect will

applicable on prevailing tenure

CLAUSE 40 : Defect Liability Period

The defect liability period shall be 12 calendar months from the date

of final completion and acceptance of work by VMC. Contractor shall

submit performance guarantee {only for labor work} bond of 5%

amount of total work for period of One Years in prescribed format by

VMC. The bank guarantee of Nationalized bank shall be given for full

defect liability period at a time. During defect liability period,

contractor shall make good any defect whatsoever nature observed in

different works equipment, or in part of plant or equipment by

modifying/replacing/repairing of such defective units or parts there at

his own cost within a period of ten days on hearing from owner about

such defect during liability period. In case if contractor’s failure to do

so, it will be got done by owner and entire cost shall be recovered from

contractor’s performance guarantee bond in the form of bank

guarantee or other dues with the company

CLAUSE 41 : ERRORS AND OMMISSIONS

The contractor should take no advantage of any apparent error or

omission in drawings or specifications and the Add. City Engineer

should be permitted to make such corrections and interpretations as

necessary to fulfill the intent of the plans and specifications.

Alterations, omissions or correction in the drawings, diagrams or

sketches or specifications shall not constitute a case for a claim of

extra payment or extension of time by the contractor.

CLAUSE 42: INSURANCE AGAINST ACCIDENT ETC. TO WORKMEN

The contractor shall at his own expense carry and maintain insurance

with reputable Insurance Companies to his satisfaction but in no case

VMC will be responsible for any claim arise due to inadequate amount

and or improper provisions of insurance by the contractor under the

employees State Insurance Act, 1949. Workmen’s compensation and

Employer’s liability insurance, Contractor’s protective liability

insurance and any other insurance required under law or regulations

from time to time for this contract.

CLAUSE 43 : ADDITIONAL SAFETY CODE

The contractor shall provide all necessary safety provisions as

indicated in safety code given along with this tender.

CLAUSE 44 : FOSSILS ETC.

All fossils, coins, articles or value of antiquity and structure and other

remains or things of geological or archeological interest discovered on

the site shall as between the VMC and the contractor be deemed to be

absolute property of the VMC.

CLAUSE 45 : PROGRAMME

The time allowed for execution of works shall be the essence of the

contract. The contract period shall commence from date of notice of

intimation to proceed. The tenderer at the time of submitting his

tender shall indicate to the construction schedule his program of

execution of work commensurate with the total time specified. The

contractor shall provide the Engineer-in-charge a detailed program of

the time schedule for execution of the works in accordance with the

specifications and the completion date, the entire program to be

finalized by the contractor, has to confirm the execution period

mentioned along with the bill of quantities in the tender documents.

The Engineer-in-charge upon scrutiny of such submitted program by

contractor, shall examine suitability of it to the requirement of contract

and suggest modifications, if found necessary.

CLAUSE 46 : ALTERATION IN SPECIFICATION AND DESIGN AND

A) The Engineer-in-charge shall have power to make any alteration

in, omission from, addition to, substitution for, the schedule of rates,

the original specifications, drawings, designs and instructions that may

appear to him to be necessary or advisable during the progress of

work and the contractor shall be bound to carry out such

altered/extra/new items of work in accordance with any instructions

which may be given to him in writing signed by Engineer-in-charge

and such alteration omission, additions or substitution shall not

invalidate contract and any altered, addition or substituted work shall

be carried out by the contractor on the same conditions of contract.

The time for completion may be extended by Engineer-in-charge as

may be considered just and reasonable by him. The rates for such

addition, altered or substituted work shall be worked out as under

a) If the rates for addition, altered or substituted work are specified in the

contract for work, the contractor is bound to carry out such work at the

same rates as specified in the contract.

b) If the rates for additional, altered or substituted work are not

specifically provided in the contract for the work, the rates will be

derived from the rates of similar items or works in the contract of work.

The opinion of Engineer-in-charge as to whether the rates can be

reasonably so derived from the item of contract will be final and

binding to the contractor.

c) If the rates of altered, addition or substituted work can not be

determined as specified in (a) or (b) above, the rates shall be paid as

per S.O.R. of VMC/GWSSB/PWD in the same of order preference. In

absence of S.O.R., rate analysis approved by the Add. City Engineer

shall be final.

d) If the rates of altered, addition or substituted work can not be

determined as specified in (a) or (b) or (c) above, the contractor shall

within seven days of the receipt of order to carry out the work inform

the Engineer-in-charge of the rate which he intends to charge for such

work supported by rate analysis and the Engineer-in-charge will

determine the rate on the basis of prevailing market rates of materials,

labour cost at schedule of labour plus 15% thereon as contractor’s

supervision overhead and profits. The opinion of Engineer-in-charge

as to market rate of materials and the quantity of labour involved per

unit of measurement will be final and binding on contractor. But

under no circumstances, the contractor suspends work on the plea of

non settlement of items falling under this clause.

CLAUSE 47 : TESTS FOR QUALITY OF WORK

1. The contractor shall be required to give satisfactory hydraulic test

wherever required and shall rectify the defects, if any free of cost. The

necessary water, power, labour etc. required for the hydraulic test

shall also be arranged by the contractor at his own cost.

2. All workmanship shall be of the best kind described in the contract

documents and in accordance with the instructions of Engineer-in-

charge and shall be subjected from time to time to such tests at

contractor cost as the Engineer-in-charge may direct at the place of

manufacture or fabrication or on the site or at any such place.

Contractor shall provide assistance, instruments, labour and materials

as are normally required for examining, measuring and testing of any

work or workmanship as may be selected and required by Engineer-

3. All tests necessary in connection with the execution of work as

decided by Engineer-in-charge shall be carried out at an approval

laboratory at contractor’s cost.

4. Contractor shall furnish the Engineer-in-charge for approval when

requested or if required by the specification, adequate samples of all

materials and furnished goods to be used in work sufficiently in

advance to permit tests and examination thereof. All materials

furnished and finished goods applied in work shall be exactly as per

approved samples.

Pl add one comment in all Tenders General Specifications

Must include this clause in all tender documents

1. All Tools, Equipments, Parts, Machinery, matrials, items should have IS

standard, Without IS standard products shall be prohibited for

purchase & use on site.

2. After purchasing or during execution of work If EIC willing to test sample

of materials, products, tools & machinery etc, according to BIS codes

then Bidder shall make arrangements for the same.

3. If any sample of any products fail in BIS standard code so bidder should

have stop the work & removes all failed materials from site within

days & keep new IS standard items on site according to vender list.

CLAUSE 48 : PROCEDURE FOR MEASUREMENT OF WORK IN

1. All measurements shall be in metric system. All the work in progress

will be jointly measured by the representative of Engineer-in-charge

and contractor’s authorized agent. Such arrangements will be got

recorder in the measurements book by the Engineer-in-charge or his

authorized representative and signed by the contractor or his

authorized representative and signed by the contractor or his

authorized agent in token of acceptance. If the contractor or his

authorized agent fails to be present whenever required by the

Engineer-in-charge for taking measurements for any reasons

whatsoever, the measurement will be taken by the Engineer-in-charge

or his authorized representative not withstanding the absence of

contractor and these measurements will be deemed to be correct and

binding on the contractor.

2. Contractor will submit a bill in approved proforma in duplicate to the

Engineer-in-charge of the work giving abstract and detail

measurements of various items executed during a months as mutually

agreed. The Engineer-in-charge shall verify the bill and the claim, as

far as admissible.

3. Payment Condition :- The payment of work through running

account bills for the work done. The full deductions being made when

the items of work in which they are used are billed when the mode of

measurement is not covered by contractor for any item of work it shall

be as per the prevailing practice of CPWD manual

4. CLAUSE 49 : TAXES, DUTIES, OCTROI ETC.

a. Contractor agrees to and does hereby accept full and exclusive

liability for the payment of any and all taxes including sales-tax, duties,

octroi, vat or entry tax etc. not or herein after imposed, increased or

modified from time to time in respect of work and materials and all

contributions and taxes for unemployment, compensation, insurance

and old age pension or annuities now or hereinafter imposed by the

central or State Government authorities with respect to or covered by

the wages, salaries or other compensation paid to the persons

employed by contractor.

b. Contractor shall be responsible for compliance with all obligations and

restrictions imposed by the labour law or any other law affecting

employed-employee relationship.

3. Contractor further agree to comply and to secure the compliance of all

sub-contractor with applicable central, state, municipal and local laws

and regulations and requirement. Contractor also agrees to depend

indemnify and hold harmless the owner from any liability or penalty

which may be imposed by central, state or local authority by reasons

any violation by contractor or subcontractor of such laws, regulations

or requirements and also from all claims, suits or proceedings that

may be brought against owner arising under growing out of or by

reasons of work provided for by this contract by third parties or by

central or State Government authority or any administrative sub-

division thereof.

4. At present there is no sales tax on work contract. Even if at later

stage same is imposed by Govt. the sales tax on work contract shall

be borne by contractor.

5. The contractor shall pay octroi as per the rate decided by octroi

department of VMC.

6. The contractor shall pay all taxes like sales, income tax, VAT, Service

tax or any other tax which are in force time to time. VMC may not be

any way hold responsible for any such taxes. However VMC can ask

to produce the tax payment on the request from detail concern

departments of Govt. or VMC.

(A) In respect of all labour, directly or indirectly employed in the work for

the performance of contractor’s part of this agreement, the contractor

shall at his own expense arrange for all the safety provision as per

safety code of IRC:SP:55 (Latest:2014) ,C.P.W.D. and hand book on

construction safety practice SP-70-2001 and building & other

construction workers

(Regulation of Employment & Condition of Services) Act 1996. The

contractor shall serve and abide by all fire and Newly Implemented

safety security rules and regulations of the VMC.

(B) First Aid and Injuries

1. Contractor shall maintain first aid facilities to his employees and those

of his sub-contractors.

2. Contractor shall make outside arrangement for ambulance service and

for the treatment of injuries. Names of those providing these services

shall be furnished to VMC prior to start of construction and their

telephone numbers shall be prominently displayed in contractor’s field

3. All critical injuries shall be reported promptly to VMC and copy of

contractors report covering each personal injury requiring the attention

of a physician shall be furnished to VMC.

( C ) Contractor’s Barricades

1. Contractor shall erect and maintain barricades required in connection

with his operation to guard or protect.

b) Hoisting Areas

c) Areas adjudged hazardous by contractor’s or VMC’s inspectors.

1. VMC’s existing property subjected to damage by

contractor’s operations.

2. Rail road unloading spot.

3. Contractor’s employees and those of his sub-contractors shall

become acquainted with VMC’s barricading practice and shall

respect the provisions thereof.

5. Barricades and hazardous areas adjacent to but not located in

normal routes of travel shall be marked by red lanterns.

6. Contractor shall have to make all the arrangement to cover and

protect the equipments and panels stored at work site or installed

and which are likely to be damaged due to this work.

The contractor shall provide suitable scaffolds and working platforms,

gangways and stairways as per the conditions laid down in clause no.

16(a) of the general conditions of the contract.

(e) Excavation and Trenching

1. All trenches 1.25 m or more in depth, shall at all times be supplied with

at least one ladder for each 30 m length or fraction thereof. The

ladder shall be extended from the bottom of the trench to at least

meter above the surface of the ground. The side of the trench which

are 1.5 meter or more in depth shall be stepped back to give suitable

slope, or securely held by timer bracing, so as to avoid the danger of

sides to collapse.

2. The trenches which are 1.5 meters or more in depth shall be provided

with necessary shoring and strutting or timber bracing, so as avoid the

danger of sides to collapse and to withhold the face of earth.

3. The excavated material shall not be placed within 1.5 meter of the

edge of the trench or half of the trench whichever is more.

4. Cutting shall be done from top to bottom. Under no circumstances

undermining or undercutting be done.

Before any demolition work is commenced also during the process of

1. All roads and open areas adjacent to the work site shall either be

closed or suitably protected.

2. No roads cable or apparatus which is liable to be a source of danger

over a cable or apparatus used by the operator shall remain

electrically charged.

3. All practical steps shall be taken to prevent danger to persons

employed from risk of fire or explosion or flooding. No floor, roof or

other part of the building shall be so overloaded with debris or

materials as to render it unsafe.

All necessary personal safety equipments as considered adequate by

the Executive Engineer should be kept available for the use of persons

employed on the site and maintained in a condition suitable for

immediate use and the contractor should take adequate steps to

ensure proper use of equipment by those concerned as per the clause

(30) of General Conditions of the Contract. To ensure effectively

enforcement of the rules and regulations relating to safety precautions,

the arrangements made by the contractor shall be opened to

inspection by the welfare officer, Safety Engineer or Executive

Engineer of the VMC or their representatives.

4. No roads cable or apparatus which is liable to be a source of danger

over a cable or apparatus used by the operator shall remain

electrically charged.

5. All practical steps shall be taken to prevent danger to persons

employed from risk of fire or explosion or flooding. No floor, roof or

other part of the building shall be so overloaded with debris or

materials as to render it unsafe.

All necessary personal safety equipments as considered adequate by

the Executive Engineer should be kept available for the use of persons

employed on the site and maintained in a condition suitable for

immediate use and the contractor should take adequate steps to

ensure proper use of equipment by those concerned as per the clause

(30) of General Conditions of the Contract. To ensure effectively

enforcement of the rules and regulations relating to safety precautions,

the arrangements made by the contractor shall be opened to

inspection by the welfare officer, Safety Engineer or Executive

Engineer of the VMC or their representative

Special Conditions

VADODARA MUNICIPAL CORPORATION

SPECIAL CONDITIONS OF CONTRACT

(A) Special conditions of contract shall be read in conjunction with

General Conditions of Contract Material and job Specifications,

Drawings and other documents forming part of this contract.

(B) Now withstanding the sub-division of the documents into the separate

sections and volumes every part of each shall be deemed to be

supplementary to the complementary of every other part and shall be

read and into the contract so far as it may be practicable to do so.

1. All the materials required for the contract should be brought and

well preserved well in advance. Samples of the same should be

shown and got approved in the very beginning. As soon as

material are brought they should be examined, if material is not

as per specifications it should be removed from site.

2. EXTRA ITEMS : This specified in clause no. (14) of General

Conditions of Contract :

No extra items be paid within the present scope of work with

drawings or details,. If however, the tenderer feels that there is

any extra item, he may write in his forwarding letter each item, its

quantities and cost. For the purpose of comparison and

evaluation, this will be considered and award of work may be

made or not made considering these. Later on if any change is

required by the VMC before executing the items, a claim be

made by the contractor pointing out the exact extra item as

desired by them, total quantity and amount. This item be

executed only after written sanction of the VMC, if the contractor

still claims it as extra item in absence of any such written claims

before execution of that item or if such claim is rejected, it will be

deemed to be contained in regular items of tender and not an

extra one. Rate of extra item, if any, will be settled on the basis

of rates tendered by the contractor and VMC schedule of rates.

Rate analysis will be prepared and after inquiry of labour and

materials, the rate shall be decided. This calculated rate will be

arrived after due rate analysis by considering market rates of the

labour and material with contractor’s profit added to such cost

thus arrived at Contractor shall have to produce vouchers to

support the rate analysis.

3. Every tender should be accompanied with a time schedule of

progress of work at various stages. In case these stages are not

followed up, actions as stated in the contract will have to be

taken to bring the progress of work as scheduled.

4. The tendered shall have to work as per the time schedule

enclosed in the tender. The progress of work will be required

every month against target set in time schedule. If it is found

inadequate or falling behind, contract shall take all the necessary

actions as suggested by the “Executive Engineer” to accelerate

the speed of work and again back the lost time. In case of

contractor not complying suggestions and instructions of

Executive Engineer to speed up the work, the VMC will have a

right to take action as per General Conditions of Contract Clause

5. SUB-LETTING:

(1) No sub-letting of work

i) No part of the contract nor any share of interest there in shall in

any manner or degree be transferred, assigned or sub-let by the

contract directly or indirectly to any person, firm or corporation

whomsoever except as provided for in the succeeding sub-

clause without the consent in writing of the Add. City Engineer .

ii) Sub-contract for Temporary Works Etc.

The Add. City Engineer may give written consent to sub-contract

for the execution of any part of the works at the site, being

entered into by the contractor provided each individual sub

contract is submitted to the Add. City Engineer or his

subordinates before being entered into and approved by him.

iii) List of sub-contractors to be supplied::

At the commencement of every month the contractor shall supply

to the Executive Engineer list of sub-contractors or other persons

or firms engaged by the contractor and working at the site during

the previous month with particulars of the general nature of the

sub-contracts of works.

iv) Contractor’s Liability not Limited by Sub- Contractors :

Not withstanding any sub-letting with such approval as aforesaid

and not withstanding that the Executive Engineer shall have

received copies of any sub-contracts, the contractor shall be and

shall remain solely responsible for the quality and proper and

expeditious execution of the works and the performance of all the

conditions of the contract in all respect as if such sub-letting had

not taken place and as if such work had been done directly by

the contractor.

v) VMC may terminate sub-contracts :

If any sub-contractor engaged upon the works at the site

executes any work which in the opinion of the Executive

Engineer is not in accordance with the contract documents, the

VMC may be written notice to the contractor require him to

terminate such sub-contract and the contractor upon the receipt

of such notice shall terminate such sub-contract and dismiss the

sub-contractors sub the letters shall forthwith leave the works.,

failing which the VMC shall have the right to remove such sub-

contractors from the site.

vi) No remedy for action taken under this clause :

No action taken by the VMC under the clause shall receive the

contractor or any of his liabilities under the contractor or give rise

to any right to compensation, extension of time or otherwise,

failing which the owner shall have the right to remove such sub-

contactors from the site.

6. Inconvenience to the Public :

The contractor shall not deposit materials on any site which will

cause seriously inconvenience to the public. The Executive

Engineer may require the contractor to remove any material

which are considered by him to be a danger or inconvenience to

the public or cause them to be removed at the Contractor’s cost.

7. Approach Roads :

Contractors will be permitted to use the existing roads in the

areas for the purpose of transporting labourers and materials etc.

The VMC, however, will not undertake to provide any approach

road to the site of works. It shall be entirely the responsibility of

the contractor to provide and maintain such temporary roads at

his own cost for the purpose of movement of men, materials, and

equipment. Layout of such approach roads shall be submitted to

the Executive Engineer for his approval before undertaking the

construction of the same.

8. Supply of Materials :

The contractor is required to keep himself in touch with the

Executive Engineer for the day-to-day position of supply of

materials to be supplied by owner, so as to adjust the program of

work accordingly in advance to avoid his labour remaining idle on

account of non-receipt of materials. No claim of extra payment

due to or arising form delay in supplying the materials by the

Owner shall be entertained, but a reasonable extension of period

of contractor may be considered if found justified. This is

specified in clause no. (14) of General Conditions.

9. Water Supply to Contractors:

The contractors shall make his own arrangement of water

required for construction, site office and labour camp. Contractor

shall make arrangement for receiving, storage and distribution of

water as per established norms and practice. VMC shall not

entertain any claim of contractor for delays resulting on account

of inadequate or irregular water supply.

Certified plumbers should be employed by the contractor on the

work for all the temporary sanitary and plumbing works.

10. Contractors Stores and Site Office :

Suitable area near the site of work shall be allocated free of rent

to the contractor for storing his equipment plant, materials, etc.

and for his site office. If suitable site near site of work is not

available, the contractor should prepare its site office away from

the site of the work as per the direction of the Executive

11. Rates to Include Everything :

The rates quoted in the tender should include all charges for

hired, if necessary, of any tools, and plant, temporary plumbing,

water connection, maintenance of sanitary and water connection,

supply of water, cost of cisterns, overhead storage tanks, sheds

for materials, his labour and plant office and staff, charges for

getting electric connections and maintaining the same, clearing

the site, watering rolling etc. as specified. The rates shall be

inclusive of octroi duty and any other duties and / or levied, by

the Government or public body or body corporate.

12. Supply of Plant and Equipment Materials and Labour

The contractor shall make his own arrangements to produce all

construction plant and equipment for his work. He shall also

forward along with tender a list of type and number of the

equipment with their capacities in good working condition which

he will use at site to ensure completion of the work in specified

All materials, construction plants and equipments, etc. once

brought by the contractor on the site are not to be removed from

there without the written authority from the Executive Engineer.

Also, the contractor shall have adequate stock of spare parts for

the equipment on the site and work shall not be delayed on this

account. Similarly all enabling work built by the contractor for the

main construction undertaken by him are not be dismantled and

removed without the written authority from the Executive

Engineer. Thus contractor shall at his own expenses supply and

provide all the construction plant, temporary works materials both

for temporary and for permanent works, labour (including the

supervision thereof), transport to or from the site and in and

about the works and other things of every kind required for the

construction, completion and maintenance of the works.

13. Rubbish and Clearance of Site :

The contractor shall clean away all rubbish, vegetation, roots,

sods etc. and dump them in the area indicated by the Executive

Engineer and to his satisfaction. No separate rate shall be

allowed for the above. After the work is completed and a group

of structures handed over, the contractor shall clear the area

surrounding the work of all hutments, temporary structure and

excess stores and remnants of building materials such as

brickbats, sand, kapachi, timber, steel etc. at no extra cost the

VMC and land brought to its original conditions.

14. Bench Marks

The contractor shall protect surveyor’s bench marks line marks

and base line marks from damage of movement during the work.

The contractors shall inspect the site of work and ascertain site

conditions and the nature of soil to be excavated.

16. Execution of Works :

The contractor is responsible for the correct execution of his

work in accordance with the drawings provided to him and for all

mistakes due to working to wrong levels or center lines. When

levels, center lines and bench marks of reference have been

once given to him by the Executive Engineer in writing, it is his

responsibility to record, protect and maintain the said marks, and

to work to the same, and no complains can afterwards be

attended to for excess work done inconsequence of such levels

not having been kept up and maintained by the Contractor.

17. The contractor shall obtain the permission of the Executive

Engineer before installation of fixed construction machineries,

connections from pipelines, locations of temporary buildings

including labour camps and storage materials, points of tapping

electricity supply of connection. Also the contractor shall not

energize any approval of the Executive Engineer.

18. The work shall be carried out in such a manner as not to interfere

with or affect, retard or disturb the progress of other works being

executes by other agencies.

19. The contractor shall submit to the Executive Engineer

periodically as required, information regarding the progress of

work being carried out by him.

20. The contractor shall provide at his own cost adequate closets

and sanitary accommodation for all his workman employed on

the site. These shall be in accordance with the rules and

regulations of the owner. The lavatories and sanitary

accommodation shall be maintained in good sanitary, working

and disinfected conditions.

21. The contractor shall not allow any visitors on the works except

with the approval of the owner.

22. If the headquarters of the tenderer are elsewhere than in Baroda,

he shall have a duly authorized agent at site from the

commencement of work until completion of the building work as

specified. Such agent shall be authorized to act on behalf of the

contractor, to accept services of notices under the contract and

agree to extra, omissions and varied items of work and rates for

the same. Such agent shall maintain on his staff a qualified

engineer and such other personnel as may be required for the

efficient execution of the work. Any notice under the contract

shall be deemed to have been serviced on the contractor is

served upon such agent. The contractor to carry out any

rectification under the terms of the contractor after the work is

completed. The contractor shall have the same or another duly

authorized are using carried out. This is specified in clause no.

(15) of General Conditions.

23. The successful tenderer shall send a duly authorized competent

representative at his expenses to meet the Add. City Engineer at

his office whenever called upon in writing to do so by the Add.

City Engineer and any instructions, directions or explanations

given by the Add. City Engineer to such representatives shall be

held to have been given to the successful tenderer.

24. The contractor shall afford facilities to the Executive Engineer for

a physical check of such materials in stock in his godowns or at

the site of work, as and when desired by doing so the Executive

25. During the progress of the construction work, if in the drawings,

diagrams and the sketches issued if any to the contractor for the

purpose of execution of work any omissions or inaccuracies are

found by the contractor, he shall bring the same forthwith to the

notice of the Executive Engineer and get them clarified

26. Cement, Steel, Water-power and other material required for

construction shall be produced by contractor from open market.

Contractor shall identify potential sources of material and shall

make arrangements for adequate and time bound supply of

these items. Contractor shall have to get the supply sources and

material approved by Executive Engineer before bringing

material to site. No extension of time shall be granted for

completion of work on account of delays resulting due to non-

availability of material, work, electricity etc. at site.

27. Use of animals is prohibited.

28. Contractor must keep a competent and experienced and

qualified Civil Engineer with experience or as directed by the

Add. City Engineer to get best workmanship and day-to-day

29. All the materials and the workmanship shall be the respective

kind described in the contract and in accordance with the

Executive Engineer instructions and shall be subjected from time

to time, such tests as the Executive Engineer may direct. The

costs of such tests shall be borne by the contractor. No extra

claim will be entertained for the materials, transport, labour,

curing, preservation and supply of test samples of interests and

size and shape as directed by the Executive Engineer.

30. The contractor shall maintain an uptodate record register of the

materials issued to him, if any. One other register may also be

kept showing the quantum of work executed day-to-day together

with materials particularly cement used against each item.

31. A work order register which will also be called site instruction

book will be kept as site by contractor wherein the day-to-day

instruction will be noted down by the Executive Engineer or his

subordinate in charge of work. The violation of the instructions

written by the Executive Engineer or his subordinate in charge of

the work will be severely viewed. The obedience and strictly

followed up of the instructions will be obligatory on the part of the

32. The VMC shall also deduct from running bills submitted by the

contractor an amount equivalent to 2% or as applicable from time

to time of the total amount of each of such running bills towards

to time of the total amount of each of such running bills towards

income tax at source under the relevant provisions of Income

33. The contractor shall indemnify the VMC and every member and

officer and employees of the VMC against all the actions, claims,

demands, costs and expenses whatsoever arising out of or in

connection with the matter referred to in the above clause. The

contractor shall be liable to reimburse the VMC and keep

indemnify the employer in respect of all actions, claims,

procedures, demands, cost expenses which the VMC may have

to incure on account of default of the contractor under the above

34. The VMC will be entitled to deduct from the bills to be paid to the

contractor any sum or sums payable by the contractors and

which sum the VMC in required to pay as a principle employer on

account of default of the contractor in respect of all liabilities

referred to in above clause.

35. Force Majure

If the performance of the agreement arising out of the

acceptance of the tenderer, quotation of the tenderer by the

VMC, is prevented or delayed or interfered with by any act of

nature, wars, act of enemy, blockades, embargo, insurrections,

riots, political or commotions, strikes, lockouts, acts of

Government or other industrial disturbance, explosions or any

other cause whether enumerated or otherwise not within the

reasonable control of the tenderer or VMC, all of which by the

exercise of due diligence is unable to foresee or overcome the

Tenderer or the VMC shall not be held responsible for the non-

performance of such agreement or prevention, delay interference

or suspension in the performance of such agreement any thereof

should bone or both the parties to such agreement be prevented

from fulfilling the contractual obligation by a state of force Majure

lasting continuously for a period of three months, both the parties

shall consult with other regarding the future implementation of

such agreement.

For the force Majure that lasts for less than three months, the

agreement shall remain as it is and suitable period equipment to

time of force Majure shall be added in to total time limit for

performance of the contract.

36. Defect Liability Period

Form the date of issue of completion and acceptance certificate

a period of Twelve calendar months shall be consider as

Defect Liability period. Contractors Liability for this period shall

be described in Clause 40 of General Conditions of Contract.

37. Sole Arbitrator

Municipal Commissioner, VMC shall be the sole Arbitrator. For

any disputes & differences of any kind arising out of or in

connection with the contractor or the carrying out of the works

during the progress of the works or after their completion shall be

referred to & settled by Municipal Commissioner, VMC. The

decision of the Municipal Commissioner shall be final & binding

to both parties.

The contractor shall take full responsibility for loss damages and

the care plant and works until it is delivered to site, erected,

commissioned and taken over by the owner. Without limiting

such responsibility, the contractor shall, in the joint names of the

contractor and the owner, to protect himself and the interest of

the owner, insure the plant and each part thereof for their full

value for the period of 365 days or until they have been taken

over whichever is higher. The contractor alone has to bear the

premium / other expenditure for such insurance. Such insurance

shall cover the equipment against loss, damages or destruction

by fire, lighting, earthquake, thefts, perils of the sea of by any

cause whatsoever, throughout the duration of the contract. The

contractor shall deposit the policy or policies and receipts for the

premium paid with the owner. All money received under any

policy shall be applied in or towards the replacement and repair

of the loss or damage. The insurance must include provision for

payment of foreign currency as may be necessary in respect of

The work specified in the Tender for works expires taking into

consideration the extension of time, if any, for completion of the

work, granted under the relevant clause of the conditions of the

contract in cases other than those where such extension as

necessitated on account of default of the contractor. The

decision of the Add.City Engineer as regards the Operative

period of the contract, shall be final and binding on the

39. Special Condition

Incase if the place of construction and/or alignment of pipe line is

required to be change by Corporation, the successful tenderer

shall have to execute these works at new place at the same

rates and conditions without any cost to corporation.

40. Contractor shall liable to T.P.I. / P.M.C. agency appointed by VMC &

comply all queries raised by them for good quality and better progress

of work. Contractor shall inform T.P.I. and / or P.M.C. agency Before

starting the work all time.

41. D.I pipes is provided by vmc central store department.

GENERAL CONDITIONS

1. The entire job is to be carried out as per the latest relevant I.S.I. and

code of practice.

2. Earnest Money Deposit.

Rs.25981/- (Rupees twenty Five thousand nine hundred eighty one

only) shall be paid as (Earnest Money Deposit along with the tender)

the earnest money shall be accepted in the form of cash/demand draft

of any Nationalized bank in favour of Municipal Commissioner.

3. Time Limit – The time limit shall be 180 days.

4. Electric Power – The contractor shall have to make his own

Arrangements for electric power supply for all the works at his own

5. Penalty – Penalty for delay in works shall be at the rate of ½% of the

contract value per week, and maximum up to 10% of the contract

6. A full time qualified, experienced, Diploma civil engineer shall be

remaining present by the contractor on site of work till the completion

7. Taxes – The price bid is considered inclusive of octroi, sales tax,

excise duty, turn over tax and other taxes levied by the Government

on materials and finished goods purchased for the works. After

opening the price bid any taxes levied by the Government other than

the present tax structure, shall be borne by the contractor.

8. Bank guarantee for security Deposit – Full amount of S.D. shall be

paid by the successful tenderer in the form of bank guarantee of any

nationalized bank in favour of Municipal Commissioner, Municipal

Corporation, Khanderao Market Building, Vadodara for a period of one

years from the date of issue of letter of acceptance.

10. No octroi free passes shall be issued to the contractor.

11. No machinery advance shall be given.

12. All the valves shall be subjected to third party inspection from TATA,

RITES or CEIL only with their test certificates satisfying the IS

13. As built drawing (plan & L.S.) of pipe line shall be supplied in three

copy showing each & every detail position horizontal, vertical all

important ground reference point. The same drawing shall be

given on compact disc in autocad 2000 or latest version.

14. Contractor shall give minimum wages as per Govt. Norms to labour

and workmen employed by him. If there is any dispute it is

contractor’s own responsibility.

15. During the laying of CI & DI line, dewatering shall be done by the

contractor at his own cost.

16. Contractor shall use only ISI marked material.

17. The successful bidder shall have to get register as contractor

in appropriate class with VMC, within 1 month from date of

issue of work order, in case the bidder is not registered with

VADODARA MUNICIPAL CORPORATION

DETAILED SPECIFICATIONS FOR DI DELIVERY PIPE LINE

Item No. 1 : Excavation:

Excavation in all types of soils, soft and hard soil up to 1.5 m depth

and from 1.5 m to 4.5 m depth (keeping the clear cover of soil on the

top of the pipe 1.0 m)

Line out along the alignment of the pipe using lime getting it approved

from Dy. Executive Engineer (WW), breaking the surface and

excavating up to the required depth. The contractor shall provide at his

own cost, red light and a watchman during the night hours, and

provide fencing using ropes on both the edges of the trench before

starting of work. The contractor shall keep a sign board with “Road

Closed – Work in Progress” written on it.

Along the alignment of pipe, the excavated material shall be kept

mtr. away from the trench and protecting the excavated material till the

work is complete.

Excavation will be allowed to be carried out up to maximum 100 m

length at a time. Further excavation shall be permitted only after laying

of the pipe line is complete in the excavated trench.

The work shall be executed in such a way that the water connections,

drainage connection, telephone, electric cables, gas line / water line /

chamber / manhole etc. met during excavation are not damaged. If

required, these cables and poles shall be supported properly, even

then these lines and cables are damaged, and the contractor shall be

held responsible. In case of damage to the water and drainage lines,

electric poles etc. during the excavation the contractor shall repair the

same at his own cost immediately. In case such repair work is not

attend immediately, it will be executed through other agency or

department at the risk and cost of contractor and the entire repair

expenditure shall be deducted from his running bill or from the amount

payable to him.

Any diversion required in existing service lines / house connections

coming in the line of work shall have to be diverted by the contractor at

his cost & risk, as per the instructions and directions of Engineer-in-

Excavation shall be carried out in all types of soil, dry, moist or water

logged. If required the contractor shall procure his own pump and

carry out the de-watering. The places where the soil is soft or made-up

(refilled) the contractor shall provide wooden planks and supporting

structure to the trench, to avoid any mishap or accident.

The excavated stuff shall be dumped at about 1 m away from the

trench (within 90 meter lead), properly in the line and approach shall

be provided across the trench at a suitable interval for the public to

cross over. The contractor’s rate shall including breaking brickwork,

concrete etc. No extra rate shall be payable for this work. The rate

shall be per cubic meter.

Item No. 2 Lowering, Laying, Jointing & Testing of D.I. / C.I. Pipes &

1. Laying of Pipes

Laying of pipe shall be done as per IS 12288-1987

1.1 Laying Underground – Pipes should be lowered into the trench with

tackle suitable for the weight of pipes, for smaller sizes, up to 250 mm

nominal bore, the pipe may be lowered by the use of ropes but for

heavier pipe, either a well designed set of shear legs or mobile crane

should be used. When lifting gear is used, the positioning of the sling

to ensure a proper balance, should be checked when the pipes is just

clear of the ground, if sheathed pipes are being laid, suitable wide

slings or scissor dogs should be used.

All construction debris should be cleared from the inside of the pipe

either before or just after a joint is made. This is done by passing a

pull through in the pipe or by hand, depending on the size of the pipe,

when laying is not in progress, a temporary end closure should be

securely fitted to the open end of the pipeline. This may make the pipe

buoyant in the event of the trench becoming flooded, in which case the

pipes should be held down either by partial refilling of the trench or by

temporary strutting. All persons should vacate any section of trench

into which the pipe is being lowered.

1.2 On gradients of 1:15 or steeper, precautions should be taken to

ensure that the spigot of the pipe being laid does not move into or out

of the socket of the laid pipe during the jointing operations. As soon as

the joint assembly has been completed, the pipe should be held firmly

in position while the trench is backfilled over the barrel of the pipe. The

backfill should be well compacted.

2 Cutting of Pipes – The cutting of pipe if necessary shall be done in

neat and workman like manner without damage to the pipe or lining so

as to leave a smooth end at right angles to the axis of the pipe,

methods of cutting ductile iron pipes are given in 2.1 to 2.3.

2.1 By Hacksaw – Hand or power operated hacksaw should be used with

blades having teeth at a pitch of 1mm.

2.2 By Manually Operated Wheel Cutter – The type of cutting wheel

used for cast iron pipes is not suitable for ductile iron pipe. special

wheels, as used for Cutting steel pipes shall be used and cut ends

are trimmed with a file.

2.3 By Pipe Cutting Machine – Machines with cutter heads or abrasive

wheels shall be used. Cutter head should have a front rake angle of

degree as used for steel pipes.

3 End Preparation of Cut Pipes for Jointing-

The burr left after cutting should be trimmed off by light grinding or by

4 Wrapping - When ductile iron pipes are to be laid in aggressive soils

the pipes should be wrapped externally with protective coatings, such

as bitumen or coal tar sheathing, or in certain bends and valves,

precautions should be taken to provide sufficient overlap of the

wrapping sleeve so that no pipeline is exposed to the aggressive soil.

5 Pipeline Anchorage - All pipelines having unanchored flexible joints

require anchorage at changes of direction and at dead ends to resist

the static thrusts developed by internal pressure. Dynamic thrusts

caused bogy flowing water act in the same direction as flowing water

act in is of sufficient magnitude at high velocities of the surrounding

Anchorages to resist the thrust should be designed taking into account

the maximum pressure the main is to carry, in service or on test, and

the safe bearing pressure of the surrounding soil.

Where possible, concrete anchor blocks should be of such a shape as

to allow sufficient space for the remaking of the joints.

Pipeline should be securely anchored at dead ends, tees, bends,

tapers and salver to resist thrust arising from internal pressure

anchors and thrust blocks should be deigned in accordance with IS :

6 Joints and Jointing

6.0 Two main types of joints are used with ductile iron pipes and fittings.

a) Socket and spigot flexible joints :

1) Push on joints and

2) Mechanical joints.

b) Rigid Flanged joint.

6.1 Flexible Joint : - The spigot and socket flexible joint should be

designed to permit angular deflection in direction and axial movement

to compensate for ground movement and thermal expansion and

contraction. They incorporate gasket of elastometric materials and the

joints may be of the simple push – on - type or the type where the seal

is effected by the compression of a rubber gasket between a seating

on the inside of the socket and the external surface of spigot. Joints

of the latter type are referred to as mechanical joints. Both push in and

mechanical joints are flexible joints . Flexible joints require to be

externally anchored at all changes in direction such as at bends, etc.

and at blank end to resist the thrust created by internal pressure and

to prevent the withdrawal of spigots.

6.2 Flanged joint – Flanged joints are made on pipes having a machined

flexible at each end of the pipe. The seal is usually effected by

means of a flat rubber gasket compressed between two flanges by

means of bolts which also serve to connect the pipe rigidly. Gaskets of

other materials, both metallic and non metallic, are used for special

6.3 Jointing Procedure – Procedure for jointing will vary according to the

type of joint being used. Basic requirements for all type are:

a) Cleanliness of all parts,

b) Correct location of components,

c) Centralization of spigot within socket, and

d) Strict compliance with manufacture’s jointing instructions.

The inside of sockets and the out side of spigots should be cleaned

and wire brushed for a distance 150 to 225 mm. Glands and Gaskets

should be wiped clean and inspected for damage. When lifting gear is

used to place the pipe in the trench, it should also be used to assist

in centralizing the spigot in the socket.

When the pipeline is likely to be subjected to movement due to

subsidence or temperature variations, the use of flexible joints is

recommended. A gap should be left between the end of the spigot and

the back of the socket to accommodate such movement.

7 Transportation, Handling and Inspection

7.1 General - Ductile iron pipes are less Susceptible to cracking or

breaking on impact but the precaution set out should be taken to

prevent damage to the protective coating and brushing or damage of

the jointing surfaces.

7.2 Transportation - Pipes should be loaded in such a way that they are

secured and that no movement should take place on the vehicle

during transit.

The Pipes should be loaded on vehicles in pyramid or straight sided

formation. In case of pyramid loading, the pipes in the bottom layer

should be restrained by the use of broad wooden wedges secured to

the vehicle being loaded. . The pyramid is to be formed by resting

pipes between the pairs of pieces in the preceding layer with the

sockets in layers reversed. Straight sided loading may be used with

supports along the sides of the vehicles. The use of straight side

loading is advantageous for utilizing full capacity of the vehicle.

7.3 Off –Loading – Cranes should be preferred for off loading. However

for pipes up to 400 mm nominal bore, skid timbers and ropes may be

When using mechanical handling equipment, it is necessary to employ

sufficient personnel to carry out the operation efficiently with safety.

The pipes should be lifted smoothly without any jerking motion and

pipe movement should be controlled by the use of guide ropes in order

to prevent damage caused by pipes bumping together or against

surrounding objects.

Where the crane operator does not have a clear view, he should be

guided by the personnel supervising the operation. When cranes are

used, the whole sequence of operation should be carried out smoothly

and without snatch. Properly designed hooks and adequate stead

ropes are essential. The hooks should be of suitable shape, to ensure

positive engagement when entered into the ends of the pipes and then

should pass over any protective packing fitted around the pipe ends.

The use of slings passed around bundles of pipes is not

recommended because bundles become unstable as the sling is

drown tight or released. However, when it is necessary to use the

central slinging method for lifting single pipe, a board webbing sling is

recommended which minimizes the risk of the pipe slipping. Chain

slings may slip and are dangerous.

7.4 Stacking - Pipes being taken to a stock ground for storage and held

pending further distribution should be arranged into stacks. The first

layer of pipes should be laid on a firm foundation level on the ground.

Subsequent layers should be plased according to the method of

stacking adopted. Care should be taken so that the pipes do not rest

on their sockets. The height of any stack should not exceed 2 m.

7.5 Stringing - Stringing consists of placing pipes on the ground in line

ready for laying. Care should be taken to prevent damage during this

8 Hydraulic Testing

8.1 After a new pipe line is laid and jointed, testing shall be done for:

a) Mechanical soundness and leak tightness of pipes and fittings;

b) leak tightness of joints; and

c) Soundness of any construction work in particular that of the anchorages.

8.2 Hydrostatic Testing - The completed pipe line may be tested either

in one length or in sections. The length of section depending upon :

1) availability of suitable water,

2) number of joints to be inspected, and

3) difference in elevation between one part of the pipeline and

Where the joints are left uncovered until after testing, sufficient

material should be back filled over the center of each pipe to prevent

movement under the test pressure.

It is prudent to begin testing in comparatively short length of test

section. Progressively as experience is gained, lengths of about

km or more, are tested in one section, subject to consideration of

length of trench which can be left open in particular circumstances.

Each section should be properly sealed off, preferably with special

stop ends secured by adequate temporary anchors. The thrust on the

stop ends should be calculated and the anchors designed to resist it.

All permanent anchors should be in position and, if of concrete, should

have developed adequate strength before testing begins. The section

under test should be filled with water, talking care that all the air is

displaced either through vents at the high points or by sing a pig or a

 A test shall not be more than 1000m. initially on straight or curved line.

 All air shall be expelled from the test segment by making air vents at

the highest point of test section and or both of testing segment.

 The first part of the testing shall be stabilize the section at a lower

pressure of 1-2 kg/sq. cm at the highest point for a duration of at least

4 hours. On satisfactory completion of this joints shall be tested

against leakage by increasing the test pressure to 5.50 Kg/Cm2 and

holding it for 15 minutes.

 If the pressure drop is less than 0.2 kg/sq. cm. over this period, the

test shall be deemed satisfactory.

 For the purpose of the test, either power-driven or manual

reciprocating pumps shall be used with clean water. The contractor

has to arrange water for testing.

 The pressure gauges shall be in good condition and of suitable ranges

and least count of atleast 0.2 kg/cm2.

 The air vent holes shall be properly plugged and sealed with

coupling/nut on completion of the test. The suitable water sealing

chemical shall be used in case of any leakage.

 At the end of testing section temporary concrete thrust block shall be

casted of sufficient size and strength to resist the testing pressure.

The cost of such thrust block, jacks, wedge etc are inclusive in the

A pipe segment once tested shall not be used as a support to anchor

the end blocks used for testing the next segment.

The length of this period of time depends on many factors such as

slight movement of the pipeline under pressure whether air is trapped

in the pipeline has concrete lining which absorbs water.

The pipeline is then pressurized up to the full test pressure and the

section under test completely closed off. The test should be

maintained for a period of not less than 15 minutes to reveal any

defects in the pipes, joints or anchorages.

The test pressure should be measured at the lowest point of the

section under test or alternatively, an allowance should be made for

the static head between the lowest point and the point of

measurement, to ensure that the required test pressure is not

exceeded at the lowest point.

For the test section required end cap at both the end for testing

purpose shall be arranged by the contractor at his own cost. It

includes jointing & removing after testing, including all cost of jointing

materials & labour etc comp.

8.4 If the test is not satisfactory the fault should be found and rectified.

Where there is difficulty in locating a fault, the section under test

should be sub divided and each part tested separately.

Methods employed for finding leaks include:

a) Visual inspection of each joint if not covered by the backfill;

b) Use of a bar probe to detect signs of water in the vicinity of joints, if

c) Aural inspection using a stethoscope of listening stick in contact with

d) Use of electronic listening device which detects and amplifies the

sound or vibration due to escaping of water, actual contact between

the probe and the pipe is not essential.

e) Injection of a dye into the test water particularly suitable in water

f) Introduction of nitrous oxide in solution into the test water and using an

infra-red gas concentration indicator to detect the presence of any

nitrous oxide that has escaped through the leak.

8.5 After all sections have been joined together on completion of section

lasting a test on the complete pipe line should be carried out. This

test should be carried out at a pressure not less than the maximum

sustained operating pressure or the maximum static pressure of the

pipeline and during the test , inspection made of all work which has

not been subject to section tests. During the test, the pressure at the

lowest point in the pipeline should not exceed the maximum given

8.6 It is important to ensure that proper arrangement is made for the

disposal of water from the pipeline after completion of hydrostatic

testing and that all consents which may be required from authorities

have been obtained. In some cases, for example, heavily chlorinated

water some treatment may be necessary before final disposal.

9 FLUSHING MAINS BEFORE COMMISSIONING

9.1 The main intend of flushing the pipe line is to remove any foreign

material before commissioning them for use.

After pressure testing the main, it should be flushed with water of

sufficient velocity to remove all dirt and other foreign materials.

a) Flushing of all lines shall be done after pressure testing

b) Flushing of all lines shall be done in the presence and as per

directions of Engineer-in-charge or his representative.

c) Flushing of pipe lines will be done by fresh potable water, to clean

the pipe of all dirt, debris and foreign materials.

d) It will be contractor’s responsibility to provide all necessary

equipment, materials and consumables required for completing the

flushing as per directions of the Engineer-in-charge.

e) Water passing will be continued till the inside of the pipe is fully

a) During flushing discharged water shall be drained to nearby

storm water drain or the place directed by the Engineer-in-

charge. Necessary arrangement should be done without any

extra cost for the same. Care shall be taken during flushing so as

not to damage/spoil other agencies work proper temporary drainage

for flushing water shall be taken to prevent entry of water, foreign

particles, into equipments, electric motors, instruments, electrical

installations etc. in the vicinity of line being flushed.

10 REMOVAL, RESTORATION AND MAINTENANCE OF PAVED

FOOTPATHS, ETC, AFTER LAYING OF PIPE

10.1 Allowable Removal of Pavement – Pavement and road surfaces may

be removed as a part of the trench excavation , and the amount

removed shall depend upon the width of trench specified for the

installation of the pipe and the width and length of the pavement area

required to be removed for the installation of gets valves, specials

manholes or other structures. The width of pavement removed along

the normal trench for the installation of the pipe shall not exceed the

width of the trench specified by more than 150 mm on each side of

trench. The width and the lengths of the area of pavement removed

from the installation of gate valves, specials, manholes or other

structures should not exceed the maximum linear dimensions of such

structures by more than 150 mm on each side, wherever, in the

opinion of the authority, existing conditions make it necessary or

advisable to remove additional pavement, it shall be removed as

directed by the Engineer-in-charge.

10.2 Restoration of Damaged Surface and Property :

Where any pavement, shrubbery, fences poles or other property and

surface structures have been damaged, removed or disturbed during

the course of work such property and surface structures shall be

replaced or repaired after completion of work. All pavements, paved

footpaths, curbing gutters, shrubbery fences, poles, sod or other

property and surface structures removed or disturbed as a part of the

work shall be restored to a condition equal to that before the work

began, furnishing all labor and materials incidental there to, in

restoring the pavement, sound stone blocks, sound bricks, Paver

Block or asphalt paving blocks may be re-used. No permanent

pavement shall be restored unless and until, in the opinion of the

authority, the condition of the back fill is such as to properly support

10.3 Cleaning Up – All surplus materials, and all tools and temporary

structures shall be removed from the site as directed by the authority.

All dirt, rubbish and excess earth from the excavation shall be halved

to a dump and the construction site left clean to the satisfaction of the

engineer-in-charge.

The rate shall be per running meter including loading, unloading &

transportation of pipe from store to site.

Item No. 3 : Refilling:

Refilling the pipe line trenches incl. ramming, watering, consolidation,

disposal of surplus stuff as directed within radius of 3 km. After the

pipe line is laid, jointed and tested and proved to be water tight the

trenches shall be refilled in the manner described below:

The first foot of filling material immediately above and around every

pipe shall consist of finest selected earth been protected in the

manner described above. After the first foot of material has been

placed in position the remainder of the material is to be filled up to 9”

below surrounding ground level at a time and sufficient water i.e. min.

150 lit./m3 of excavation shall be used and flooded the trench in

addition to aid consolidation of filling material. After this having been

done, the trenches or the excavation shall be left for one day to allow

consolidation and on the next day it should be restored to its original

condition and opened to use. Contractors have to produce evidence

for using water for consolidation.

After trenches having been filled to their original surface all surplus

material shall be removed by contractor. Some of the earth may be

kept for use to restore and subsequent settlements but it shall be

stacked properly and protected at convenient points so as not to

cause any interference to traffic or nuisance to the public. Before the

final bill is paid, the contractor shall make good promptly at his

expense any settlement that have occurred even in the vicinity of

excavation. He shall also repair and set right at his own expense any

damage caused to property and such works shall be carried out to the

full satisfaction in all respects of the owner thereof.

Restoration of Surfaces

All berms and other paved surfaces shall be restored in as good

condition as before disturbance or the execution of work and any

deficiency in the filling material resulting from theft or any other case

what so ever shall be made good by the contractor at his own cost.

In case of roads the operation may be done in the two portions to

facilitate the traffic.

The rate shall be per Cu. Mtr.

Item 4 (C) : Fixing of Valve :

The valve shall be fixed with pipe line as per the instruction of

engineer-in-charge.

The valve and the tail pieces will be jointed using rubber packing, nuts,

bolts, washers etc. after properly cleaning the tail pieces & the flanges

of valve. The valve shall be lowered using the chain pulley block and

fixed keeping vertical axis perfectly vertical and placed on cement

concrete block at bottom for proper leveling. The contractor shall be

responsible for protecting the valve, tail piece etc. The contractor will

be responsible for protecting the sluice valve spindle, cap till the pipe

line is handed over to the corporation.

The rate shall per Number.

Item No. 6 (B) : Lowering & Laying of C.I. Pipe & Specials with Lead

The C.I. Pipes and specials are laid in line and level in the trench. The

spigot shall be properly fixed in the socket in line & level using chain pulley

block or such approved method. If required the pipes shall be cut using

appropriate equipment before laying.

The required jute, lead tools etc. shall be supplied by the contractor.

To make the lead joint and to facilitate the cocking the area around the

joint shall be excavated to 0.5 m as directed by the corporation’s

engineer to make available the working space. No payment shall be

made for such excavation. The socket and spigot shall be properly

cleaned using wire brush. The contractor shall supply the approved

quality of jute and inserting it with required tools and filling the joint

with lead as per the details given below or as per PWD HBA-2, Table

– CC (VII). The joint shall be kept open from all the sides and got

checked from the site overseer.

Details required Lead Joint Remark

1 100 mm C.I.Pipe 2.50 5.0 As per

2 150 mm C.I.Pipe 3.62 6.0 HBA –

3 250 mm C.I.Pipe 6.12 7.75 Table-

4 300 mm C.I.Pipe 7.70

5 375 mm C.I.Pipe 10.45

6 450 mm C.I.Pipe 14.30

7 525 mm C.I.Pipe 16.25

8 600 mm C.I.Pipe 19.00

9 700 mm C.I.Pipe 21.00

10 750 mm C.I.Pipe 25.00

Maintaining the gaps as mentioned above, pouring lead into the joints

using lead, wool, etc. at site and after heating the lead making the joint

in presence of the corporation’s engineer. The joint made in absence

of the engineer shall not be considered and the contractor shall

remove the joints and the lead at his own expense and re do the joint

in presence of the engineer. The Contractor shall see that in no case

the lead come out of the joint and in no circumstances he would be

allowed to cut the same.

The Contractor has to give Hydraulic Pressure test as per hydraulic

testing described in pipe laying work. If leakage is found, it must be

repaired by contractor at his own cost.

The item shall be paid per number.

ITEM NO.8 : Transporting of pipe

Transporting of pipe of all type and size including loading, unloading

and stacking as directed.(Wt. more then 200kg.),Article having weight

up to 1 MT. Pipe should be transporting from source of supply to

Km. and Beyond 5 km. to 50 km. as per requirement.

The rates shall be paid on M.T. basis.

Item No. 17 : Providing, supplying & fixing at site of work, CI

The contractor shall supply the standard road box @ 13.5 kg per

number with ‘VMC’ marked on the cover of road box only ±2%

tolerance in weight shall be permissible. The road box shall be fixed

on cap of sluice valve with necessary C.I. pipe between valve cap &

road box as per instruction of engineer-in-charge.

The rate shall be paid per number basis.

The rate shall be as per Rmt.

Item No. – 23 Providing & Laying Stoneware Pipe :

Providing and laying 150mm stoneware pipe of approved make

including excavation, laying & jointing earthen stoneware pipe with

necessary TS, bends etc. complete with neat cement. Curing shall be

done as per direction and watering in trenches and joints etc

complete. The work in general shall be carried as per instruction of

the Engineer-in-charge of the work.

This item will payable only when it is necessary to shift or

relay the existing pipeline in unavoidable site situation. The prior

approval/ permission from Dy. Ex. Engineer is necessary for the work.

This item will not payable for restoration or to repair existing pipeline

damaged by contractor during excavation or laying work.

The rate shall be paid on Rmt. basis.

Item No. – 24 Removal of Existing Tiled / Stone Pavement

The tile /stone /paver block flooring removed only manually to prevent

the Breaking of tile /stone /paver block & stacking the same within

mtr. range as per instruction of Engineer-in-charge.

The rate shall be paid on Sq. Mtr. basis.

Item No. – 26 Repairing of Stone Pavement

Laying and fixing of 50mm thick interlocking paver block as per design

given by Engineer Incharge with 50mm thick sand bed layer, watering,

compacting paving with compacter by mechanical compacter etc.

complete as per specification & instruction of Engineer-in-charge.

The rate shall be paid on Sq. Mtr. basis.

Box cutting the Road surface to proper slope and camber for making a

base for road work incl. removing the excavated stuff and depositing

on the road side slope us directed upto 50 Mt.lead.

The rate shall be on cumt. basis

Carting of excavated excess soil at proper place with in municipal

limit as per instruction given by engineer incharge.

The rate shall be on cumt. basis

Providing & laying compacted machine crushed black stone aggregate

250mm thick wet mix macadam in two layers in the material with

water to OMC in mechanically mix (pug mill) carriage of mix material

by tipper to site laying, spreading and compacting in sub base of

compacting power vibratory roller to achieve the desired density

(mechanically laid) etc.complete.as per technical specification MORTH

After laying the pipes watering shall be done in the trench, the

watering in all layers shall be done. It shall be rolled by 10 tones wt.

roller, rolling up to satisfaction. Removing excess soil from the trench

making proper sub base, using 45 to 90 mm thick machine cut metal

from black trap rock kapacha soling with spreading of good quality of

sand as specified shall be done in 11 cm. compacted layer including

rolling watering etc. comp. After completion of Kapacha soling using

22.4 mm to 53 mm thick machine cut metal from black trap rock of

Timba, Sevaliya make metal grouting shall be done in 10 cm.

compacted layer in two layer each of 5 cm th. by using VG-10 grade

bitumen @ of 0.5kg/sq.mt as tack coat on existing surface and

1.5kg/sq.mt on each layer of metal and spreading B.T. grit

@1.3CM/100sqmt and including necessary cleaning of existing

surface, rolling in each layer etc. complete with good quality of

material as per specification and instruction by Engineer In charge.

Also providing and laying 65 mm thick compacted asphalt

macadam carpet using coarse aggregate, fine aggregate, filler as per

required gradation, applying tack coat at the rate of 5 kg./ 10 sq. mt.

and using asphalt (VG-30 grade) 4% by wt. of mix and mixing by drum

mix process spreading by paver finish and flushing quarry dust/Goma

sand on B.T. surface at the rate of 0.75 CM./100 sq. mt. including

consolidation etc. complete by using Sevaliya Quarry material.

Whenever necessary, at crossing of main road and approach

reinstatement of road shall be done immediately after laying the pipe.

All material, labour, machinery and equipment shall be brought

by contractor at his own cost.

The rate shall be on sq. mt. basis

Item 4 A : Providing & Supplying Ductile Iron Resilient Seated Sluice valve :

Features required for Sluice valves suitable to water work application for continuous operation up to

70 degree Celsius are as follows or otherwise the standard BS 5163/EN 1074-1&2 Ductile Iron /

Spheroidal Graphite (S.G.) Iron Double flanged resilient seated Sluice Valves Full bore in

accordance with BS 5163/EN 1074-1&2 of PN-10 /16 rated, with Body and Bonnet of Ductile Iron

confirming to GGG-50/40 or IS 1865 Gr. (SG 500/7 or SG 400/15), Wedge of WRAS or DVGW

approved EPDM rubber (approved for drinking water), Integral Wedge nut, Shaft of S.S. AISI

O rings of NBR. Body & Bonnet coated with electro statically applied epoxy powder coating to

DIN 30677-2 & GSK guidelines or equivalent to GSK Guide line. Blue colour RAL 5005/5017

with a coating thickness of 250 microns both inside & outside. Sluice valve shall be compatible for

buried applications without valve chamber. Face-to-face dimensions as per BS 5163/EN558 and

Flange drilling as per IS 1538. 100% tight shut-off. Manual operation by Hand wheel at present

but it should be upgradable for Motorized operation by Electrical Actuator suitable for

All Sluice valves must undergo hydraulic testing to BS 5163/EN 1074-1&2

- Seat test 1.1 x PN rating

- Body test 1.5 x PN rating

Summary of materials used are as follows:

ITEM COMPONENT MATERIAL GRADE Standarad

1 Body, Bonnet Ductile Iron 500-7 or 400-15 BS EN5163/

2 Wedge core Ductile Iron 500-7 or 400-15 BS EN5163/

3 Wedge nut Brass CZ 132 BS 2872/4

4 Rubber EPDM EUW 70 WRASor DVGW

(vulcanised on Approved

5 Stem Stainless steel A276-420 EN 10088-1

6 Stem collar Dezincif. res. CZ 132 BS 2872/4

7 Bonnet bolts Stainless steel A2 ISO

8 Bonnet gasket EPDM EUW 70 WRAS or DVGW

9 O-ring NBR - -

1 Dust seal ring NBR - -

1 Hand wheel Grey cast iron 250 EN

1 Actuator Mfg. Std. - -

2 (Rotork/Auma)

4.0 Markings and labelling

Valves shall have the following marking in raised letters: -

a. The nominal size (i.e. DN)

b. The nominal pressure designation (i.e.PN)

c. The body material identification (i.e. GGG)

d. The manufactures name/trademark

e. Year of manufacturing

f. Direction of closing markings (i.e. in cast direction arrow)

g. Traceable serial number for each valve, - either as engraved tag plate or bar code labelling of

aluminium or equivalent durable material.

5) The contractor shall provide manufacturer’s test certificate fulfilling quality of valves as per

relevant Indian standard.

6) The contractor shall also produce third party inspection test certificate of ‘TATA’, EIL or CEIL.

The third party inspection charge will be borne by the contractor.

7) Sluice valve shall be provided with double flanged ends for connections. The flanges and their

dimensions of drilling shall be in accordance with I.S. 1538/1993 or its latest revision.

6) The valve shall be provided with cap as per I.S. with a removal key for valve operation.

7) The valve spindle shall be of S.S. Non Magnetic type and Four T.P.I. for up to 300mm. dia. &

Two T.P.I. for 350mm. & above size. The valve shall be of R.S. (Clock wise opening).

8) The valve shall be of Non rising type.

9.0 Certification

a. Manufacture or supplier is requested to provide a copy of the certificate and testing report from

recognized certification body.

b. The Manufacture’s quality system ISO 9001:2008 certified by authorized body and copy of

certification submitted on request.

c. Manufacture should give minimum 10 Years of Warranty.

The rate of item covers cost of supply of valves with I.S.I. mark inclusive of all taxes,

duties insurance, loading, unloading, carting etc. complete.

The rate shall be on number basis.

Item 4(B) (2) Supply of CI Tail Pieces

Supplying Flange / Spigot – Socket type Tail Pieces of required dia. to

suit the site conditions and as required on the site or store. C.I.Tail

Pieces shall be as per IS 1538-1993 specifications and with ISI mark,

along with test certificate. The rates shall include loading, unloading,

carting, stacking, insurance, taxes, octroi, freight, weighing etc.

The rate shall be per kilogram weighing as per actual weight. The

contractor shall produce weight slip of approved weighing balance for

Item No. 5(B) : Providing and supplying of C.I. Specials :

Supplying Flange / Spigot – Socket type specials of required dia, to

suit the site conditions and as required on the site or store, specials

viz; bends of any degree, tail piece, reducer, collars, cap, tees,

puddles etc. C.I. fitting shall be as per IS 1538-1993 specifications

and with ISI mark, along with test certificate. The rates shall include

loading, unloading, carting, stacking, insurance, taxes, octroi, freight,

weighing etc. complete.

The rate shall be per kilogram weighing as per actual weight. The

contractor shall produce weight slip of approved weighing balance for

Valves for pipe Kirloskar, Upadhyay, IVC, IVR, Jupitor or

line Durga make with ISI Mark.

Pipe manufactured from M.S Plate & M.S.

Coil supplied by TISCO/ SAIL/ ESSAR/

JINDAL and manufactured and tested as per

relevant Indian Standards with ISI Mark.

Steel SAIL, Vizag steel, Tata, Well spun, Electro

Reinforcement therm, Punjab, Hytuff,

Sail, Tata iron steel Co. Ltd, Jindal, Essar

Structural Steel Steel Ltd, Ispat Ltd, Electrotherm. as per

relevant Indian Standards with ISI Mark.

Ultratech / JK Laxmi / Ambuja / Binani /

Siddhi / Kamal/ wander/ Hibond.

DI pipes Electro steel, Lanco, Jindal, Electrotherm.

RMC Ultratech, JK Lakshmi, Lafarge.

CI Pipe Electrosteel, Kapilance, Truform.

Sign & Seal of Contractor

(WORK - WISE DETAILS OF WORK COMPLETED OR IN PROGRESS BY THE

1. Name of Contractor

2. Name of work

3. Estimated cost of work put to tender

4 Tender Amount

5 Date of starting the work

6 Date of completion of the work.

(As per contract agreement).

7 Actual date of completion

8 Amount of work done up to final bill RS.

Signature of contractor

9. Are the details given by the contractor

. as above correct. If not what are the

correct information

10 Had the contractor executec the work

in progress/completed the work

satisfactory as per specification. If not

give the correct situation of the work.

11 Any other remarks.

12 Major Qty. Executed under this

(i) Earth Work in Excavation

(ii) Concrete work

(iii) DI/CI & M.S. pipe line work

(iv) Brick Masonery & concrete for

P.House, T.S.room compoundwall

Laying of New DI water Pipe line in hare

Krishna township society ( 80/20 scheme of

government) , in Ward No. 4 East zone

EXECUTIVE ENGINEER

VADODARA MUNICIPAL CORPORATION

Name of Work:- Laying of New DI water Pipe line in hare

Krishna township( 80/20 scheme of government) , in Ward

Item Unit Quantity Rate Amount Amount

Sr no Item description Unit Quantity Rate Amount

Excavation for pipeline trenche including all cum 1300 102.35

safety provisions using side rails and

stacking excavated stuff upto a lead of

mt. cleaing the site etc. complete for lifts and

strata as specified in all sorts of soil and

soft murrum. (1) O.O TO 1.5 Mt. Depth

Lowering, laying and jointing C.I. rmt 950 87.40

S & S Spun pipes suitable for Tyton joints/

Mortar lined D.I. K-7 pipes of various classes

with C.I./D.I./M.S. specials of following

diameters in proper position, grade and

alignment as directed by Engineer-in-charge

labour, including transportation, loading,

unloading & giving hydraulic testing

(GWSSB SOR. 22-23, Sec B, I.no.6., P.no.

Refilling the pipeline trenches including Cum 1300 25.30

ramming, watering, consolidation, disposal of

surplus stuff as directed within a radious of

3kms. (GWSSB SOR.22-23, Sec.B, I.

Lowering, Laying, Jointing in position No 10 672.25

following C.I./DI Double Flanged Sluice

valve including transportation from store

to siteof work, loading, unloading

including cost of all labour jointing

material, including nut, bolts and giving

satisfactory hydraulic testing etc.

(GWSSBSOR.22-23, Sec.B, I.no.15.(a),

Lowering, laying and jointing cast iron No 130 310.71

pipe line by lead joint with specials

such as tees, bends, reducers, valves

including lighting, guarding, barricading,

testing etc. complete including cost of

jointing materials, such as lead, hemp

yarn etc. complete. but excluding

excavation and refilling.

Transporting of pipe of all type and size

including loading, unloading and

stacking as directed.(Wt.more then

200kg.), Article having weight up to1 MT

(GWSSB SOR.13-14, Sec.F, P.No.120,

A) From source of supply to 5 km. MT 25 707.46

B) Beyond 5 km.to 50 km. for each MT 25 7.19

Providing & laying C.I. Rod box of No 10 620.54

approximate weight of 13.5 kg. As per

drawing (VMC S.O.R. 06-07, Page No-

Providing and supplying ISI mark

stoneware Pipes of class-A and

following diameter including all taxes,

insurance, loading, unloading,

tansportation to site of work, including

lowering, laying and jointing with cement

joint in C.C(1:1) in proper position, grade

and alignment etc.complete

(GWSSB SOR.22-23, Sec.A, I.No.11.1,

P.No.17 + Sec.B, I.No.12, P.No.40)

Removing tiled or stone/paver block floor Sq.m 700 47.25

laid in mortar including stacking of

serviceble material and disposal of

unserviceble material with all lead and

lift. (R&B SOR 2023-24 P NO. 158 I.No

Laying and fixing of 50mm thick Sqm 700 125.49

interlocking paver block as per design

given by Engineer Incharge with 50mm

thick sand bed layer, watering,