Rate Contract for providing outsource labours for Repairing of Various rating (5KVA to 500 KVA) Distribution Transformers having CRGO & Amorphous core on rating wise Fixed rate at in-house repairing center of MGVCL.

11 Validity of Tender 120 Days from the date of opening of Technical Bid

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE TENDER IS INVITED ON

E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORYAND ANY

DEVIATIONWILLBE FOUND IN THE OFFER, THE TENDER / OFFERE WILL BE OUTRIGHTLY REJECTED AND NO ANY

FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A]All the relevant documents as mentioned in tender (Part III, Clause-28) (given here under) should be

uploaded in online electronic form.

[B] Required documents as mentioned in Annexure-1 of online tender should be uploaded in technical stage

of online bid. In case of non-attachment of mandatory document or attachment of wrong document, bid may

be rejected at discretion of MGVCL and no any further communication in the matter will be entertained.

[C]Bidders are requested to submit price – bid (Schedule–B) should be uploaded in online electronic form, it is

mandatory. If price bid is submitted in physical form, the same will not be opened / considered and only on-

line submitted price bid will be considered for evaluation.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Any technical questions, information and clarifications that may be required pertaining to this tender, enquiry

should be referred to the The Superintending Engineer (O&M),

MADHYA GUJARAT VIJ COMPANY LTD., Baroda City Circle Office, Vadodara.

MGVCL reserves the right to reject/scrap any OR all tenders without assigning any reasons thereof.

The Superintending Engineer (O&M)

MADHYA GUJARAT VIJ COMPANY LTD.

Baroda City circle:

e-mail : [email protected]

website:www.mgvcl.com

Tender Documents in (PDF Format) which consists of:

Part – I: Instruction to Bidder & Important conditions

Part –II: Qualifying Requirements of the Bidders

Part –III: General Conditions of Contract

Part –IV: Scope of work

Part –V: Schedule –B of Prices.

Annexure-1: Details required to be furnished by the Bidders

Annexure-A: Process card for repairing of Distribution Transformers

Annexure-3: Repairer Details

Annexure-B: Undertaking & Validity

Annexure-C: Undertaking for New Repairing Agency.

Note: - Bidders should be in touch with websites https://MGVCL.nprocure.com &www.MGVCL.comfor information

regarding revision/corrigendum/amendment in tender till due date of online submission and thereafter. No separate

information shall be sent in this regards and also not publish in newspaper.

In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Part-I INSTRUCTION TO BIDDERS

 Tender fee is Non-refundable.

 The Bidders are forbidden from furnishing their own printed / typed commercial and other terms and

 The Bidders shall specifically note that the Tenders are invited on item wise rate for CRGO Core

(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings on item wise rate including internal

parts and external parts. Estimated rates are furnished and bidders have to quote their rates in %

above or below the estimated rates excluding GST.

 The Bidders shall specifically note that the quantities of repairing of failed Transformers are likely to vary

as per the actual failure rate and payment shall be made on the basis of actual repairing work carried out.

 The Bidders shall have to submit the complete documents sets of their offer in On-Line Electronic forms.

 The Bidders will ensure submission of all the Tenders documents should be uploaded in online electronic

 Bidders are not allowed to transfer their offer to other firm who have not purchased the tender document

nor to the firms who have purchased the tender document.

 Seal and Signature with date at all pages of all documents / Annexure are must. The bid which is not

opened due to any reason/s in that case the same will not be returned to the bidder in any case /

circumstances and no any communication for that.

Bidder has to upload scanned copies of original (Notarized/ Self-Attested copies of original- as

specified in tender document) documents in online electronic forms (e-tendering) in scheduled time

with bid and physical documents not required;

Bidders have to upload scanned copies of original (Notarized/ Self-Attested copies of original- as

specified in tender document) documents with bid and physical documents not required.

In absence of any of the above, techno-Commercial bid will not be opened / the opening of tender

of the party will be at the discretion of the MGVCL.

 DELAYED AND LATE TENDERS :

The bidders are requested to submit their bids by on line through our service provider M/s (n) Code Solutions

before one day of the due date to avoid complication / dispute at later stage.

No tender shall be accepted / opened in any case which are received after due date and time of the

receipt of tender irrespective of delayed due to postal service or any other reasons and MGVCL shall not

assume any responsibility for late receipt of tender. Any correspondence in this matter will not be

 Tender evaluation: L1 bidders (irrespective of new or existing agency) offer shall be considered as

base offer for placement of order.

 After opening of the tender and within the validity period no reduction or enhancement in offer price by

the tenderer will be entertained. On the other hand, it will make the tender liable for rejection. However

management reserves the right for negotiation of rates & terms from among the eligible bidders.

 Conditional Offers shall not be accepted.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

IMPORTANT CONDITIONS

(1) The documents, as mentioned given here under, should be uploaded in online electronic form. Bidder

should pay EMD/Tender Fee by RTGS/NEFT/online. The receipt of online mode payment transfer through

RTGS/NEFT must be uploaded in preliminary stage. Otherwise the offer will not be considered and no further

communication in the matter will be entertained.

(2) Bidders are requested to submit price – bid (Schedule–B) & Technical Bid should be uploaded in online

electronic form, it is mandatory

3 It is mandatory for all the bidders to submit their tender documents (technical bid) in online

electronic form (e – tendering).

(4) The Techno-Commercial bid shall be opened on-line at date and time mentioned in the tender notice, if

possible. Technical and pre-qualification bid details specification will be opened first and subject to

evaluation based on the qualification criteria contained in the individual bid document. Price bids of bidders

who are assessed and declared as substantially technically responsive on evaluation of the technical bid will

be opened for commercial evaluation.

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should invariably be paid

by below mentioned way otherwise offer will be ignored out rightly. (This is Mandatory)

 Bidder will be required to pay Tender Fee by RTGS/NEFT/online mode only. The receipt of online

mode payment transfer through RTGS/NEFT must be uploaded in preliminary stage.

(6) EARNEST MONEY DEPOSIT:-

EMD of Rs. 20,000 /- is payable by all bidders it should be paid through RTGS/NEFT/online. No Interest

will be allowed / paid against payment of E.M.D.

 Bidder should pay EMD/Tender Fee by RTGS/NEFT/online. The receipt of online mode payment

transfer through RTGS/NEFT must be uploaded in preliminary stage. Details of RTGS/NEFT are

-: Performa of R.T.G.S. Details:-

Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Khanderao, Market Branch, Vadodara

3 Branch Code KHANDE

5 IFSC Code BARB0KHANDE (fifth letter is zero)

6 Name of Account Current account

 Bidder/s can pay the E.M.D. amount in CASH (Up to Rs.10, 000/-) at Cash counter of MGVCL Circle /

Division, ________during working days between 10:30 A.M. to 04:00P.M. and on working Saturday

between 10:30 A.M. to 04:00P.M. Before the due date and time for submission of tender. Bidder

must be uploaded the original copy of money receipt of EMD fee payment in preliminary stage.

 If the EMD amount is more than Rs.3Lakhs, Bidder/s can pay the E.M.D. amount by way of

DD/Banker’s Cheque/Pay order/Bank Guarantee. The scanned copy of original documents

(i.e.DD/Banker’s Cheque/Pay order/Bank Guarantee)shall have to be uploaded in preliminary stage

& original copy of the same will have to be submitted in physical in Sealed cover stating “EMD cover

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Documents” at the office address specified in this tender documents within 5days of Bid opening by

Speed Post or RPAD only.

If EMD amount is paid by DD (i.e. Demand draft)/Banker’s Cheque then it is in favour of “Madhya

Gujarat Vij Company Limited”, Payable at_________-.

A) The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries

of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS & D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of EMD on

upload of duly notarized original copies of minimum one certificate from group A & B(i.e.one

certificate from group A & one certificate from group B)for availing exemption in payment of

E.M.D.(This is mandatory)

1 CSPO Registration Certificates

2 NSIC Registration Certificates

1 UDYAM Registration Certificate

3 DGS & D Registration Certificates

Note:Inview of Ministry of Micro,Small & Medium Enterprises, Govt .of India, New Delhi notification

S.O.2119(E) dated 26thJun,2020 and subsequent amendments, Only“UDYAM REGISTRATION

CERTIFICATE” out of SSI/MSME partII/ Udhyog Aadhar Memorandum / Udyam Registration certificate

shall remain valid from 1stJuly-2022 OR from the date as amended in future by the with time to time

Notification issued from Ministry of Micro, Small & Medium Enterprises(MSME), Govt of India.

b) The Certificates should indicate the manufacture of items offered. In case of UDYAM REGISTRATION

CERTIFICATE / Udyog Aadhar Memorandum, it should indicate the manufacture of related group of

c) This benefit of exemption will not be admissible if they take part in the tender indirectly either

through their dealers, agents ,distributors or other intermediates.

Also take note that, if the EMD be paid by way of Bank Guarantee,the validity of Bank Guarantee must be for

6Months from the last date of submission of the bid for this tender.(This is mandatory))

Note:1. Bank Guarantee of Rs.50,000/-and above must be signed by Two Bank Official Jointly.

2. Designation of the officers must be mentioned clearly.

3. Place and Date of execution must be mentioned.

4. Official round seal of the bank is mandatory.

EMD will be released only on payment of security deposit in respect of successful bidder whereas the

same will be refunded to others on finalization of the tender / placement of order to successful bidder.

Participants will have to pay EMD compulsory, failing which the “Bid” will be treated as “Disqualified

Bid” and automatically, stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid,

No Interest will be allowed against payment of Earnest Money Deposit.

Bank Guarantees issued by following banks will be accepted as Performance Guarantee (PG) for

Contract Period& Performance Guarantee (PG) for Warrantee Period.

1. Nationalized Bank as approved by Govt.of Gujarat’s Circular prevailing at the time of placing the

order (banks notified latest G.R. by finance department of Govt. of Gujarat)

If Bank Guarantee is submitted of the Bank other than the above Banks, it will not be accepted by

MGVCL and in such case, it will be considered that BG is not submitted and action will be taken

“NO STAGEWISE BANK GUARANTEES WILLBEACCEPTABLE IN ANY CASE.”

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

BANK GUARANTEE FORMAT FOR TENDER NO.: _____________________________

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of the Firm) having their

registered office at _____________________________________ (address of the firms Registered Office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

outsource labour for repairing of failed distribution Transformers at MGVCL located in house repairing center)

for _________________________ MADHYA Gujarat Vij company Ltd. and WHEREAS a Bank Guarantee for

(hereinafter called the “Beneficiary”) Rs._____________ (amount of EMD) valid till _________ (mention here

date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of Tender’s Offer)

which is required to be submitted by the Tenderer along with the Tender.

We, ____________________________ (name of the Bank and address of the Branch giving the Bank Guarantee)

having our Registered Office at ___________________________________ (address of Bank’s Registered Office)

hereby give this Bank Guarantee No. ________________ dated _________ and hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the MADHYA Gujarat Vij company Ltd. or any

Officer authorized by it in this behalf any amount not exceeding Rs. ______________ (amount of

E.M.D.), (Rupees ____________________ _________________ (in words) to the said MADHYA Gujarat Vij

company Ltd. on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal of the Tender or part

thereof by the Tenderer within its validity or Non-submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the Madhya Gujarat Vij company

Ltd/.Would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be

invoked and enchased within its validity by the Beneficiary in case of any occurrence of a default on the part

of the Tenderer and that the encased amount is liable to be forfeited by the Beneficiary.

agreement shall be valid and binding on this Bank up to and inclusive of ____________________ (mention here

the date of validity of Guarantee) and shall not be terminable by notice or by Guarantor change in the

constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alternations made, given, conceded

with or without our knowledge or consent by or between the Tenderer and the MGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or

agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

__________ (Amt. of E.M.D.) (Rupees ____________________________________) (in words). Our Guarantee

shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee is made to us in writing on or before _______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address of

Signature of the Bank’s Authorized

the Bank with Branch Code, Telephone, e-Mail ID

Signatory with Official Round Seal and

contact number.

NAME OF DESIGNATED BANKS All Nationalized& Scheduled Banks.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat

(GoG) from time to time.

Qualifying requirements of the bidders

(A) Bidders who fulfill any of the following criteria are eligible for offering the bid.

1. Gujarat State firms or outside Gujarat state firms, who have got experience in repairing and testing of

distribution Transformer OR have supplied any nos. of new Distribution Transformers CRGO core of 1-ph OR

3ph 11 /0.433 KV capacities Amorphous / CRGO Wound core transformers against Purchase Orders issued by

MGVCL/ DGVCL//PGVCL/ UGVCL/ SEBs/ Privet Power Utilities (DISCOMs) or may be repaired Distribution

transformers of any nos for the privet entity during last three financial years.

2. Gujarat state based existing Transformer repairing agencies who are engaged in repairing of the CRGO /

Amorphous core Transformers under the existing rate contract awarded by the MGVCL/ MGVCL/PGVCL/ UGVCL

/SEBs/ Privet Power Utilities(DISCOMs) Companies which are having valid satisfactory performance for the

repairing of OGP & RGP failed Transformers and willing to provide outsource repairing labours for repair

anywhere under MGVCL created in house repairing center for CRGO / Amorphous core transformers of 1-ph OR

3ph 11 /0.433 KV capacities Amorphous / CRGO Wound core Distribution Transformers.

3. Any new entrepreneur who is willing to start repairing at MGVCL created in house repairing centre they

also to be allow by considering as new repairer.

New Agency who did not have any experience shall submit List of Manpower required for repairing with

following qualification along with necessary certificate/document which proves educational as well as

experienced qualification;

Sr Designation Manpower work Educational Qualification/work experienced

1 winder 2nos Carrying out HV ITI Trade in

and LV winding Electrical/practical

work experience with minimum six month in HV and LV

2 Core 2nos Carrying out ITI Trade in

assembler core assembly Electrical/practical

work experience with minimum six month in core

3 Unskilled 2 nos Assistance to Having minimum six month experience in

Labour transformer transformer

repairing work repairing work and self-declaration in regards shall

be submit by bidder

To ascertain their repairing ability for repairing of CRGO & / Amorphous core transformers, they will be

awarded the contract on “Trial basis” for the 3 months only, minimum ten nos of DTR 25/63/100 KVA will be

given for repairing, during this 3 months their work Techniques, workmanship quality of works and

performance of repaired transformers will be observed accordingly, Mandatory test after repair of DTR will

be carried out in presence of circle office su. Engr and if all repaired DTR passed than performance will be

consider as satisfactory and order will be finalized at discretion of MGVCL, But if three incident or three nos

of repaired DTR (25/63/100kva) failed in span of trial period i.e in three month than bidder will not be

awarded with order. [failure less than 3 DTR/3 incident may allowed and may consider as satisfactory

Accordingly the qualification may be finalized, on non-submission of this documents bidder will be consider as

disqualified for this tender.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

The agencies which are debarred/ blacklisted/ stop deal by GUVNL Group companies will not be eligible

for offering the bid.

(B) Certificate

1. Latest Bank solvency certificate of any Bank as listed in Annexure-1 for a sum of minimum 20% of

estimated cost of this work. (20 % contract value) not more than 12 months of old.

Bank Solvency Certificate from any banks which are listed in the GR issued by Finance Department GoG (For

Bank Guarantee) from time to time. (If any Directive will issued by GUVNL in this regard, the same will be

2. The copy of full set of Audited Accounts & Financial Turnover of last three (03) years The original

scanned copy of same should be uploaded in technical stage of online/e-tender.

For Audited Annual Accounts: The Copy of full set of the Audited Annual Accounts of last 3 years mandatorily

with Unique Document Identification Number (UDIN) from Practicing Chartered Accountants. The last 3 years

will be mentioned in Tender documents as under:

 If Tender in Floated After September month for e.g. if Tender is floated in Oct-2025 than Audited

Accounts of last 3 years means FY 2024-25, 2023-24 and 2022-23

 If Tender is floated till September month for e.g. if tender if floated in July-2025 than Audited

Accounts of last 3 years means FY 2023-24. 2022-23 & 2021-22.

3. Average Annual financial turnover during the last 3 financial years, ending 31st March of the previous

financial year should be at least 30% of the estimated cost.

MGVCL reserves the right to call for any additional requirement and also reserves the right to reject the

proposal of any bidder, if in the opinion of the MGVCL, the qualification data is incomplete or the

bidder is found not qualified to satisfactorily perform the works.

For all the above, attested documentary evidence should be furnished.

(C) Conflict of Interest among Bidders/ Agents:

A Bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of

interest can lead anti-competitive practices to detriment of procuring Entity’s interests. The bidder found to

have a conflict of interest shall be disqualified. A bidder may be considered to have conflict of interest with

one or more parties in this bidding process for particular quoted item, if:

a) They have proprietor/ partner(s) / Director(s) in common; or

b) They receive or have received any direct or indirect subsidy / financial stake from any of them; or

c) They have the same legal representative / agent for purposes of this bid; or

d) They have relationship with each other, directly or through common third parties, that puts them in

position to have access to information about or influence on the bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by abider in more than

one bid will result in disqualification of all bids in which the parties are involved. However, this does

not limit the inclusion of the components / sub-assembly / assemblies from one bidding manufacturer

in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tenderer enquiry.

One manufacturer can also authorize only one agent/ dealer. There can be only one bid from the

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian / foreign agent on behalf of only one principal.

g) A bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of holding company having more than one independently manufacturing units, or more than

one unit should quote. Similar proactively declare such sister/ common business/ management unit in

same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders, where bidders are asked to quote rates for all tender items i.e.

rates are called on % age basis, as above.

(D) Relationship with employee:-

Every bidder should, at the time of submission of bid, give a declaration as under,

“if in any Bidder company/firm, the interest(i.e. Shareholding in company and share in partnership firm) of

any employee of the tendering company or his/her relative as defined in section 2(77) of the company’s Act

2013 is 10% or more, the tendering company will not deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid, on-disclosure of such facts would

immediately disqualify the tenderer for further dealing with the tendering company”.

(E) Minimum Tender quantity to be Offered/Quoted:-

Minimum tender quantity per month to be repaired shall be offered by the bidder which shall not be less than

30 nos of Transformers per month. Company shall not consider the bid of any firm and their bid will be

rejected, who quotes for lesser quantity that the minimum quantity mentioned in the tender documents.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

General Condition of Contract

 The "MGVCL" shall mean the MADHYA GUJARAT VIJ COMPANY LTD., having its circle office at Navlakhi

Compound, Vadodara. With expression shall unless repugnant to the context include its permitted

assigns or successor / authorized representatives.

 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the

MGVCL for award of the contract and shall include his authorized representatives.

 The "Engineer-in-Charge" shall mean the authorized officer of the MGVCL to act as Engineer-in-Charge

to supervise the work – for the purpose of the contract.

 The "Specification" shall mean the tender forming a part of the contract along with Performa,

schedules, Annexure and drawings.

 The "Order" shall mean the official letter issued by the MGVCL, informing the bidder that his tender

has been accepted.

 The "Contract" shall mean the agreement to be entered into by the MGVCL with the contractor and

shall include the commercial technical and general conditions, schedules, Annexure, drawings and

any other conditions specifically agreed between the parties forming a part of the contract.

 The "EMD" shall mean Earnest Money Deposit.

 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the MGVCL and calculated from the quantities indicated in the tender.

 The "Guarantee Period" shall mean the period during which the Contractor shall remain liable for

replacement / repair and maintenance of any defective parts / work performed by the Contractor

under the contract

 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required

to complete the work in all respect as specified in the Scope of work.

 The "Work" shall mean activities to carry out for repairing of the failed / damaged Distribution

 “Inspector” shall mean the any person nominated by MGVCL from time to time to inspect the

equipment’s, material stores or repairing works under the contract and/or duly authorized

representative of the MGVCL.

 “Notice of Award of Contract/Letter of Award” shall mean the official notice issued by the MGVCL

notifying the contractor that his bid has been accepted.

 “Date of Contract” Shall mean the date on which notice of award of contract /Letter of award-A/T

has been issued.

 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

 “A Week” shall mean the continuous period of seven days.

 HV means High Voltage, HT means high Tension.

 LV means Low Voltage, LT means low Tension.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

2. INVITATION OF TENDER:

The Superintending Engineer (O&M), Baroda City Circle MGVCL for and on behalf of “MADHYA GUJARAT

VIJ COMPANY LTD.", having its Circle Office at Vadodara, hereafter called the "MGVCL" intends to

INVITE Tender for Rate Contract for Repairing of failed / damaged Distribution Transformers having

CRGO Core (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings on rating wise rate on

outsource labour basis.

 Bids submitted after the time and date fixed for receipt of bids as set out in the INVITATION to Bid shall

 The works referred herein shall cover the entire scope of the Tender which include Rate Contract

for Repairing of Distribution Transformers having CRGO Core (STACK/WOUND/DRY/PAT/SDT)&

Amorphous Core of various ratings on rating wise rate on outsource labour basis.

 The issuance of bid document would not mean that the bidder has qualified for the bidding. Hence

bidders should ensure themselves of their credentials before submitting their offer.

 Tender fee and EMD shall be paid in online mode and a receipt shall be uploaded with preliminary bid

submission, if payment of tender fee and EMD are found in order then only technical bid will be opened.

All those who are found technically competent to carry out the job will be considered as qualified

bidders and only their financial bid i.e. price bid will be opened.

The bidder shall quote in the appropriate schedule-B of bid form on transformer rating wise rate for

scope of the works as specified separately in the schedule-Bin % up or down or at par.

4. AMENDMENT TENDER

 At any time prior to the deadline for submission of bids, MGVCL may, for any reason, whether at its own

initiative or in response to a clarification requested by a respective bidder, modify the bidding

documents by amendments.

 The amendment will be notified on N-procure Website. MGVCL will bear no responsibility or liability

arising out of non-compliance of the same in time or otherwise.

 In order to afford prospective bidder’s reasonable time in which to take the amendment into account in

preparing their bids, MGVCL may at its discretion, extend the deadline for the submission of bids.

 Such amendments, clarification etc. shall be binding on the bidders and will be given due consideration

by the bidders while they submit their bids and invariably enclose such amended documents as a part of

5. SUBMISSION OF TENDER :- (online electronic form only in E-Tender)

 The Bidders must ensure that all the schedules and Annexure are completely filled in their tender and

the information called for is given in totality. A set of complete tender documents is required to be

submitted duly signed (online mode) and stamped by bidder or by authorized person in way of power of

attorney (Notarized Copy) to sign on behalf of bidder on each page as a token of unconditional

acceptance to the conditions of various clauses of tender documents. The bidder's bid and the

documents attached there to shall be considered for forming part of the contract documents.

 Tender fee and EMD shall be paid in online mode and a receipt shall be uploaded with preliminary bid

 The bids will be opened at the time and date set for opening of bids.

 The MGVCL reserves the right to reject any bid, which is not deposited according to the instructions and

condition of bid stipulated above.

The Price Bid & Techno-commercial Bid is to be submitted ON LINE only in online electronic form.

Note: - Bidders are requested to submit price – bid (Schedule – B) & Techno-commercial Bid on-

line only and not to submit the same in physical form. This is mandatory.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

REJECTION OF TENDER:

 The Bidders is expected to examine all instructions, terms, conditions, schedules and other details

called for in this specification and keep himself fully informed about all which may, in any way, affect

the work, or cost thereof. Failure to furnish the required information or submission of tender not as per

the specification will be at the Bidders risk may result in rejection.

 The offer is liable to be out rightly rejected in case the bidding schedules are not filled and if the prices

and particulars are not given in format prescribed in the tender documents.

 Further the offer is liable summarily rejected if it contains.

a) Deviation and contradictions to the terms and conditions specified in this tender.

b) Revision of prices or any commercial terms affecting the price after opening of technical bids shall

not be considered and will be ignored.

6. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied by

its translation in English. Failure to comply with this may disqualify a bid. In the event of any

discrepancy in meaning, the English language copy of all documents shall govern.

7. SIGNATURE OF BIDDER

 The bid must contain the name, residence address of persons making the bid and must be signed and

sealed by the bidder with his usual signature. The name of all persons signing should also be typed or

printed below the signature.

 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name, followed by the signature (s) and designation (s) of the authorized partner (s) or

other authorized representative(s).

 Bids by corporation/ company must be signed with the legal name of the corporation/ company by the

President, Managing Director or by the Secretary or other person or persons authorized to bid on behalf

of such corporation/ company in the matter.

 A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary', 'Agent'

or other designation without disclosing his principal will be rejected.

 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with

 The Bidder's name stated on the tender shall be exact legal name of the firm.

 Erasures or other changes in the bid documents shall be over the initials of the person signing the bid.

 Bids not conforming to the above requirements of signing shall be disqualified.

8. DOCUMENTS COMPRISING THE TENDER

 The bidder should submit the required information asked in tender document

 Oral statements made by the bidders at any time regarding no’s of labour requirements, quality,

quantity or arrangement of the materials or any other matter will not be considered.

 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder

 The bidder shall also submit documentary evidence to establish that the bidder meets the qualification

9. POLICY FOR BIDS UNDER CONSIDERATION

Bids shall be deemed to be under consideration immediately after they are opened and until such time

official intimation of award/rejection is made by the MGVCL to the bidders. While the bids are under

consideration, bidders and/ or their representatives or other interested parties are advised to refrain

from contacting by any means the MGVCL and/ or his employees/ representatives on matters related to

the bids under consideration. The MGVCL, if necessary, will obtain clarifications on the bids by requesting

for such information from any or all the bidders, either in writing or through personal contact, as may be

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

necessary. Bidder will not be permitted to change the substance of the bid after the bid has been

10. EFFECT AND VALIDITY OF TENDER

 The submission of any bid connected with these documents and specifications shall constitute an

agreement that the bidder shall have no cause of action or claim, against MGVCL for rejection of his

bid. The MGVCL shall always be at liberty to reject or accept any bid or bids at his sole discretion and

any such action will not be called into question and the bidder shall have no claim in that regard against

 The bid should be kept valid for a period of 120 DAYS from the date set for opening of Technical bids.

 MGVCL may ask for extension in validity period. The bidder will be at liberty to accept it or not. In case

bidder agrees to extend the validity period without changing his original offer, he will be required to

extend validity period of the Bank Guarantee (Submitted against the EMD) suitably.

11. SCHEDULE PRICE BID

 BIDDER is requested to offer the price in schedule-B. No partial work to be offered and if offered same

will not be considered.

 The prices quoted shall be Exclusive of GST and the GST component should be clearly mentioned in the

 The rate quoted shall be inclusive of loading, unloading of the material utilized for the repairing work in

the repairing unit, insurance covering loss / damage due to theft, accidents, etc.

 The quoted price of the tender shall be firmed price % up/down/at par.

The contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

work and obligatory in terms of law to protect his interest and interests of MGVCL. Responsibility to

maintain adequate insurance coverage at all time during the period of contract shall be of contractor

alone. The contractor’s failure in this regard shall not relieve him from any contractual responsibilities

and obligations. Any loss, theft or damage to the equipment during handling, Testing and all activities

to be performed till the successful completion of commissioning of the equipment shall be to the

account of the contractor. The transfer of title shall not in any way relieve the contractor from above

responsibilities during the period of Contract. The contractor shall provide with copy of all labour

insurance policies and documents taken out by him in pursuance of the Contract to MGVCL immediately

after such insurance coverage. The Contractor shall also inform the MGVCL in writing at least sixty (30)

days in advance regarding the expiry/cancellation and/or change in any of such documents and ensure

re-validation, renewal etc, as may be necessary well in time.

13. UNLAWFUL ACTIVITIES

The contractor shall have to ensure that none of its employees are engaged in any unlawful activities

(whether covered under the Scope of the present General condition of the contract or Not).

14. CHANGE/VARIATION ORDER

During execution of the contract, MGVCL reserves the rights to increase or decrease the scope of

services envisaged under the contract. Such increase or decrease in the scope of services shall be

governed by the rates agreed under the contract.

Contractor and its employees or representatives thereof shall strictly maintain the confidentiality of all

data’s , documents, papers, correspondence and any other information relating to the MGVCL, its

business, operations, divulge or communicate to any third party or use for its own purpose any above

mentioned information, etc. The Contractor shall neither disclose nor use the above for any purpose

whatsoever without prior written approval to MGVCL. In case of violation of this clause, the Contractor

is liable to pay compensation and damages as may be determined by the competent authority of the

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

16. ASSIGNMENT OR SUBCONTRACTING

Contractor shall not assign in part or otherwise any portion of this contract. No work shall be

subcontracted without MGVCL Engineer-in-Charge prior written approval. The contractor should also

ensure that sub-contractor or any of the personnel deployed is not an employee of MGVCL.

17. SUSPENSION OF WORKS

In the event of any obstruction/ exigency at site, or change in the scheme, or due to any other reason,

if work is suspended on the instructions of the company, extension of the time may be considered by

the MGVCL on merit and on the written request of the Contractor and entirely at the company’s sole

discretion only. No claim for any compensation on this account will ever be entertained.

18. REPLACEMENTS

MGVCL has right to instruct the Contractor to change the Sub-Contractor or skilled/ unskilled workers in

case the conduct, the workmanship or speed of the work is not satisfactory.

19. CANCELLATIONS

Company reserves the right to cancel, at its sole discretion, all or any terms of this General condition of

the contract or any contract, order or terms agreed between the parties in pursuance, without assigning

any reasons and without any compensation to the Contractors.

20. UNSATISFACTORY PERFORMANCE/ TERMINATION

In the event of Contractor not being in a position to execute the contract or any part thereof, to the

company’s satisfaction, or any other similar reason, the company will be entitled to make alternative

arrangements to invite the L2 bidder if matched with L1 rate for completion of the balance works and

executing the remaining contract period at Contractor’s costs, risks and responsibility and/or terminate

the contract at its sole discretion, and claim damages as deemed fit by the MGVCL.

21. MGVCL'S RIGHT

 The MGVCL reserves the right to terminate this contract or part thereof at any time during its tendency

without giving notice of Termination or the reasons thereof.

 The MGVCL will be entitled to deduct directly from the bills to be paid to the contractor, any sum or

sums payable by him and which sum/sums the MGVCL is required to pay as a principal employer on

account of contractors default in respect of all liabilities referred to.

 The Bidders shall specifically note that any overwriting or corrections or manuscript in the bid shall be

ignored and will not be considered authentic unless same are signed with Bidder's Stamp/Seal.

 In case of any doubt or interpretation of the terms and condition, the decision of the Superintending

Engineer (O&M), MADHYA GUJARAT VIJ COMPANY LTD, BCC will be final and binding upon the Bidders

and no dispute in this regard will be entertained.

 MGVCL reserves the right to accept any bid or reject any or all Tenders or cancel /withdraw INVITATION

to bid without assigning any reason. Such decision of the MGVCL shall not be subject to question by any

Bidders and the MGVCL shall bear no liability whatsoever for such decision.

 MGVCL reserves the right to change, increase or decrease the Nos. of transformers depending upon the

exigency of work.

22. UNDERSTANDING, CLARIFICATIONS NDOCUMENTSANDSPECIFICATIONS.

 The Bidder is required to carefully examine the specifications and documents and fully inform himself as

to all the conditions and matters which may in any way affect the Work or the cost thereof. If any

Bidder finds discrepancies or omissions in the specifications and documents or is in doubt as to the true

meaning of any part, he shall at once request in writing for an interpretation/clarification by the MGVCL

in triplicate. The MGVCL, then, will issue interpretation and clarifications as he may think fit of such

interpretations and clarifications, the Bidder may submit his bid but within the time and date as

specified in the INVITATION to Bid. All such interpretations and clarifications shall form a part of the

specifications and documents, and accompany the bidder's proposal.

 Verbal clarifications and information given by the MGVCL or his employee(s) or his representative(s)

shall not in any way be binding on the MGVCL.

23. ARITHMETICAL ERRORS

The repairer will correct arithmetical errors during evaluation of price proposals on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected unless in the

opinion of the Purchaser there is an obvious misplacement of the decimal point in the unit price, in

which case the total price as quoted shall govern and the unit price shall be corrected:

(b) If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals

shall prevail and the total shall be corrected; and

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

(c) If there is a discrepancy between words and figures, the amount in words shall prevail. However, where

the amount expressed in words is related to an arithmetic error, the amount in figures shall prevail

subject to (a) and (b) above.

(d) If there is a discrepancy between percentage and figures related to various taxes or levies, the

percentage shall prevail over figure mentioned.

However, where the amount expressed in percentage is related to an arithmetic error, the amount in

figures shall prevail subject to (a) and (b) above. It should also be noted that at time of payment, the

prevailing tax/levy rates will be used as on the date of approval of payment.

(e) Except as provided in sub-clauses (a) to (d) herein above, the Purchaser shall reject the price proposal if

the same contains any other computational or arithmetic discrepancy or error.

 If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors, its Bid

shall be disqualified and its Bid Security shall be forfeited.

prices of other items.

24. AWARD OF CONTRACT

 Notification of award of contract will be made in writing to the successful bidder by the MGVCL.

 The contract will be awarded to the best qualified and responsive bidder offering the lowest evaluated

bid in conformity with requirements of these specifications and documents and MGVCL shall be the sole

judge in this regard and subject to the provisions of these instructions to bidders and other terms and

conditions detailed out in these documents and specifications. A responsive bid is one which accepts all

terms and conditions of these specifications and documents without any modifications.

 The MGVCL shall have right to obtain the agreement, order and other conditions entered into by the

contractor with any of the sub-contractor/s. The technical particulars of the work to be executed by

sub-contractor shall be subject to approval of the MGVCL.

25. SIGNING OF CONTRACT

a. At the same time as MGVCL notifies the successful bidder that its bid has been accepted, MGVCL will

send the detailed letter of award to bidder.

b. Within 15 days of receipt of the detailed letter of award, the successful bidder shall sign with date the

same and return it to MGVCL.

26. MANNER OF EXECUTION OF CONTRACT

a. MGVCL after the issue of the letter of award to the contractor will send one copy of the final agreement

to the contractor for his scrutiny and approval.

b. The agreement unless otherwise agreed to shall be signed within 15 days of the acceptance of the letter

of award, at the office of The Executive Engineer of respective Division office on a date and time to be

mutually agreed.

c. The contractor shall provide for signing of the contract, performance guarantee, appropriate power of

attorney and other requisite materials. In case the contract is to be signed beyond the stipulated time,

the bid guarantee submitted with the tender will have to be extended accordingly. Agreement will be

signed in two originals copy and the contractor shall be provided with one signed original and the rest

will be retained by the MGVCL.

27. COMPLETION PERIOD:

The Bidders should agree with transformer repairing work in all respect as per terms and conditions of

the scope of work mentioned separately.

28. DOCUMENTS FOR APPROVAL

The contractor should upload the following documents online in electronic form.

(1) Government approved Certificate of Electrical supervisor/Contractor

(2) Labour license, labour insurance and provident fund supporting documents

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Details of qualified winding, core assembly& Testing operators & total No of Staff available with

their expertise in work.

(5) List of safety instrument will be utilized by workers for initiating the work

(6) Valid Past work experience certificate in the similar work

(7) Police verification of Labours

29. DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses with the MGVCL may have paid for which under the Contract the

Contractor is liable, will be recovered by the MGVCL. The MGVCL may deduct the amount, from any

monies due or becoming due by him to the Contractor under the Contract or any other contract between

the MGVCL and Contractor or may be recovered by the actions of law or otherwise.

30. CONTRACTORS DEFAULT

If the contractor shall neglect to execute the Works with due diligence and expedition or shall refuse or

neglect to comply with any reasonable orders given to him, in writing, by the MGVCL in connection with

the work or shall contravene the provisions of the contracts, the MGVCL may give notice in writing to the

contractor to make the good the failure, neglect or contravention complained of. Should thecontractor

fail to comply with the notice within 15 days from the date of service thereof, then and in such case the

MGVCL shall be in liberty to employ other workmen and forthwith execute such part of the works as the

Contractor may have neglected to do or if the MGVCL shall think fit it shall be

lawful for him, without prejudice to any other right he may have under the contract, to make the works

wholly or in part out of the Contractor’s hands and re contract with any other person or persons,

complete the works or any part thereof and in that event the MGVCL shall have free use of all

Contractor’s equipment that may have been at the time on the site in connection with the works without

being responsible to the Contractor for fair wear and tear thereof and to the exclusion of any right of the

Contractor, over the same and MGVCL shall be entitled to retain and apply any balance which may

otherwise due on the Contract by him to the Contractor, or such part thereof as may be necessary, to the

payment of the cost executing the said part of the works or executing a part thereof is aforesaid shall

exceed the balance due to the Contractor, the Contractor shall pay such excess. Such payment of excess

amount shall be independent of the liquidated damages for the delay which the Contractor shall have to

pay if the completion of works is delayed.

The termination of the Contract under this clause shall not entitle the Contractor to reduce the value of

the Performance Guarantee nor the time thereof. The performance Guarantee shall be valid for the full

value of the full period as originally stipulated in the contract.

31. PAYMENTS IF CONTRACT IS TERMINATED

If the contract shall be terminated as aforesaid, the Contractor shall be paid by the MGVCL (Insofar as

such amounts shall not have already been covered by payments on account made to the Contractor) for all

work executed and accepted by the MGVCL prior to the date of termination at the rates and prices

provided in the Contract and in addition:

(a) The amount payable in respect of any preliminary items, so far as the work or service comprised therein

has been carried out or performed and an appropriate portion as certified by the MGVCL of any such

items of the work or service comprised which has been partially carried out or performed.

In the event of any dispute in regard to the price of the works and portion of the payment to be made to

the Contractor, the decision of the MGVCL shall be final.

32. TERMINATION OF THE CONTRACT BY THE MGVCL

The MGVCL may terminate the Contract after giving seven (7) days’ notice if any of the following occurs:

a) If the Contractor commits any “Acts of Insolvency” or shall be adjudged an insolvent, or shall make as

assignment or composition for the greater part in number of amounts of his creditors , or shall enter into a

deed of Assignment with his creditors , or being an Incorporated Company shall have an order made against

him or pass an effective Resolution for winding up either compulsory or subject to the supervision of the

Court or Voluntary , or if the Official Assignee of the Contractor shall repudiate the Contract, or if the

Official Assigner or the Liquidator in any such winding up shall be unable, within the seven days after

notice to him, requiring him to do so, to show, to the reasonable satisfaction of the MGVCL that he is able

to carry out and fulfill the contract and if required by the

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

MGVCL to give security thereof if the Contractor (whether Individual firm or Incorporated Company) shall

suffer any payment under the contract to be attached to by or on behalf of any of creditors of the

Contractor or if the Contractor shall assign or sublet the contract without obtaining through consent in

writing of the MGVCL or if Contractor shall charge or encumber this contract for any payment due or which

may become due to the contractor there-under.

b) Has abandoned the contract or

c) Has failed to commence the work or has without any lawful excuse under these conditions , suspended the

progress of the works for seven (7) days after receiving from the MGVCL / Engineer written notice to

d) Has failed to proceed with the works with such due diligence and failed to make sue progress as would

enable the works to be completed within the time agreed upon , or

e) Has neglected or failed persistently to observe and perform all or any of the acts, matters or things by this

contract to be observed and performed by the Contractor for seven (7) days after written notice shall

have been given to the Contractor requiring the Contractor to observe or perform the same, or

f) On termination of the contract for any cause the Contractor shall see the orderly suspension and

termination of operations, with due consideration to the interest of the MGVCL with respect to the

Completion, safeguarding or storing of equipment produced for the performance of the Contract and the

salvage and resale thereof or any other lawful reason which deems fit to the MGVCL.

33. GRAFT & COMMISSION ETC.

Any graft, commission, gift or advantage given, provided or offered by or on behalf of the Contractor or

his partner, agent, officers, director, employee or servant or any one on his or their behalf in relation to

the obtaining or to the execution of this or any other contract with the MGVCL, shall, in addition to any

criminal liability which may incur, subject to contractor to the cancellation of this and all other contracts

and also to payment of any loss or damage to the MGVCL resulting from any cancellation. The MGVCL shall

then be entitled to deduct the amounts so payable from any money otherwise due to the Contractor under

the Contract or any other Contract

34. LANGUAGES AND MEASURES

All documents pertaining to the Contract including specification, schedule, notices, correspondence,

operating and maintenance instructions, drawings or any other writing shall be written in English

language. The metric system of measurement shall be used exclusively in the Contract

35. RELEASE OF INFORMATION

The Contractor shall not communicate or use in advertising, publicity, sales, releases or in any other

medium, photographs or other reproduction of the works under this contract or description of the site,

dimension, quantity, quality or other information, concerning the works unless prior written permission

has been obtained from the MGVCL.

36. JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of VADODARA shall have

exclusive jurisdiction in all matters arising under this contract

37. ENFORCEMENT OF TERMS:

The failure of the either party to enforce at any time any of the provisions of this contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver of

such provisions, rights or options or in any way to affect the validity of the contract. The exercise by

either party of any of its rights herein shall not preclude or prejudice either party from exercising the

same or any other right it may have under the contract.

38. FORCE MAJUERE

"D.G.S. & D. FORCE MAJUERE CLAUSE"

"If, at any time during the continuance of this contract, the performance in whole or any part by either

party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility,

act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics. Quarantine

restrictions, strikes, lock-outs or acts of god (hereinafter referred to as event)" then provided notice of

the happening of any such event is given by either party to the other within seven days from the date of

occurrence there of neither party shall be reason of such event be entitled to terminate this contract nor

shall either party shall have any claim for damages against the other in respect of such nonperformance or

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such

event has come to end or ceased of exist, and the decision of the Managing Director as to whether the

deliveries have been so resumed or not shall be final and conclusive.

Provide further that if the performance in whole or part of any obligation under this contract is prevented

or delayed by reasons of any such event for a period exceeding 30 days, either party may at its option

terminate the contract provided also that if the contract is terminated under this clause, the Principal

be at liberty to take over from the Contractor at a price to be fixed by the Managing Director, which shall

be final, all used undamaged and acceptable materials brought out components and stores in course of

manufacture in the possession of the contractor at the time of such termination or such portion thereof as

the Purchaser may deem fit excepting such materials, brought out components and stores as the

contractor may with concurrence of the Purchaser elect to retain."

 Notwithstanding any provision mentioned above, the MGVCL shall not be in any way be liable for non-

performance either in whole or in part of any contract or for any delay in performance thereof in

consequence of strikes, shortages, combination of labour or workman or lockout, breakdown or Accident

to machinery or accidents of whatever nature.

 The Contractor or the MGVCL shall not be liable for delays in performing their respective obligations

resulting from any force majeure causes as defined above.

39. ARBITRATION

"All questions, disputes or differences whatsoever which may at any time arise between the parties to this

agreement, touching the agreement or subject matter thereof, arising out of or in relation thereto and

whether as to construction or otherwise, shall be referred to arbitration in accordance with the provisions

of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof as

applicable from time to time. The seat of the Arbitration shall be Vadodara.”

40. EMPLOYMENT OF LABOUR

 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

 Contractor shall maintain a valid labour license under the Contract Labour (Regulation and abolition) Act

for employing necessary manpower required by him. In the absence of such a license, the contract shall be

liable to be terminated without assigning any reason thereof. Contractor should also employ qualified and

experienced persons as per requirement of Electricity Act and rules for carrying out supply and erection

work under this contract.

 In case the MGVCL becomes liable to pay any wages or dues to labour or any Government agency under

any of the provisions of the Minimum Wages Act, Payment of wages Act, employee Compensation Act,

Contract Labour Regulation Abolition Act, employee provident fund or any other law due to act of

omission of the Contractor, the MGVCL may make such payment and shall recover the same from the

Contractor’s bills.

41. COMPLIANCE WITH LABOUR REGULATION:

During continuance of the contract, the contractor and his sub-contractors shall abide at all times by all

applicable existing labour enactments and rules made there under, regulations, notifications and bye laws

of the state or central government or local authority and any other labour law (including rules)

regulations, bye laws that may be passed or notification that may be issued under any labour law in future

either by the state or the central government or the local authority. The employees of the contractor and

the sub-contractor in no case shall be treated as the employees of the MGVCL at any point of time. Major

liabilities of the contractor and applicable laws thereof are mentioned as under,

Some major laws applicable to establishments engaged.

 Employee’s compensation Act'1923.

 Payment of Gratuity Act'1972.

 Employee P.F. and Miscellaneous Provision Act'1952.

 Contract Labour (Regulation & Abolition) Act'1970.

 Minimum Wages Act'1948.

 Payment of Wages Act'1936.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

 Equal Remuneration Act'1979.

 Payment of Bonus Act'1965.

 Industrial Dispute Act'1947.

 Industrial Employment (Standing Orders) Act'1946.

 Child Labour (Prohibition & Regulation) Act'1986

In case the contractor violates any of the above statutory clause or its compliance the contractor will be

fully responsible for the applicable penalty of Government respective department, MGVCL will not be

responsible for this matter.

42. CONTRACTORS TO INDEMNIFY THE MGVCL

The Contractor shall indemnify the MGVCL and every officer and employees of the MGVCL including,

Engineer-in-charge and his staff against all actions, proceedings, claims, demands, cost and expenses

whatever, arising out of or in connection with the matters referred herein above and elsewhere and

against all actions, proceedings, claims, demands, costs and expenses which may be made against the

MGVCL or Government for or in respect of performance of its obligation under the contract documents.

43. WORKMAN’S COMPENSATION AND EMPLOYERS LIABILITY INSURANCE

Insurance shall be affected for all the Contractor's employees engaged in the Performance of this contract.

If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide workmen's

employer's liability insurance for the latter's employees and ensure that such employees are covered under

the Contractor's Insurance.

44. WORK & SAFETY REGULATIONS

The contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to

him or to the MGVCL or to others, working at the site.

The contractor shall also be responsible for provision of all safety notices and safety equipment required

both by the relevant legislations and the engineer, as he may deem necessary.

• The contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need, as may be directed by the engineer who will also have right to examine

these safety equipment to determine their suitability, reliability, acceptability and adaptability.

• No repair work shall be carried out on any live equipment. The equipment must be declared safe by the

engineer and a permit to work shall be issued by the engineer before any repair work is carried out by the

contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient

quantity of tools will have to he provided by the contractor to electricians/workmen/officers.

• In case any accident occurs during the construction/erection or other associated activities undertaken by

the contractor thereby causing any minor or major or fatal injury to his employees due to any reason,

whatsoever, it shall be the responsibility of the contractor to promptly inform the same to the engineer in

prescribed form and also to all the authorities envisaged under the applicable laws.

• It is mandatory for the contractor to observe during the execution of the works, requirements of

• The contractor shall follow and comply with the employer's safety rules relevant provisions of applicable

laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from

time to time without any demur, protest or contest or reservations. In case of any discrepancy between

statutory requirement and employer's safety rules referred above, the latter shall be binding on the

contractor unless the statutory provisions are more stringent.

 If the contractor fails in providing safe working environment as per employer's

safety rules or continues the work even after being instructed to stop work by the engineer, the

contractor shall promptly pay to the MGVCL, on demand by the employer, compensation at the rate of

Rs.500/- per day of part thereof till the instructions are complied with and so certified by the engineer. If

the contractor does not take all safety precautions and/or fails to comply with the safety rules as

prescribed by the MGVCL or under the applicable law for the safety of the equipment and plant and for

the safety or personnel and the contractor does not prevent hazardous conditions which cause injury to his

own employees or employees of other contractors or MGVCL's employees of any other person who are at

site or adjacent thereto, the contractor shall be responsible for payment of compensation to the MGVCL.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

45. DEFENSE OF SUITS

If any action in court is brought against the MGVCL or the Engineer or an officer or agent of the MGVCL

for the failure, omission or neglect on the part of the contractor to perform any acts, matters,

covenants or things under the Contract or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his SUB VENDOR/ SUB

CONTRACTOR: or in connection with any claim based on lawful demands of SUB VENDOR/ SUB

CONTRACTOR, workmen, suppliers or employees, the

Contractor shall in all such cases indemnify and keep the MGVCL or the Engineer and/or his

representatives harmless from all losses, damages, expenses or decrees arising out of such action.

The MGVCL shall have full power and right at his discretion to defend or compromise any suit or pay

claim or demand brought or made against him as aforesaid whether pending or threatened, as he may

consider necessary or desirable and shall be entitled to recover from the Contractor all sums of money

including the amount of damages and compensation and all legal cost, charges and expenses in

connection with any compromise or awards which shall not be called into question by the Contractor

and shall be final and binding upon him.

The technical information, drawings, specifications and other related documents forming part of the

enquiry or Contract are property of MGVCL and shall not be used for any other purpose, except for the

execution of the contract. All rights related to the technical specifications, drawings and records are

reserved by MGVCL only and no part or partial should be reproduced, copied or alter without prior

permission to the MGVCL in writing. In the event of the breach of this provision, MGVCL can claim the

damages caused by such events.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

PART-IV SCOPE OF WORK

1.0 PERIOD OF CONTRACT:

The contract for repairing of failed distribution transformer shall be for one year from the date of

execution of agreement and based upon the performance, necessary extension shall be given on mutual

discussion and as per agreement.

The rates for various rating of transformers with and without rewinding shall be as per the

Schedule-B attached. The price bids as above / below /at par the rates.

3.0 TRANSFORMER RATING:

 11 KV / 250 V, 1-Phase Transformer - 5 KVA

 11 KV / 433 V, 3-Phase Transformer - 10 to 500 KVA

(Stack/Wound/Dry)

 22 KV / 433 V, 3-Phase Transformer - 16 to 500 KVA

(Stack/Wound/Dry)

 11 KV, 3-Phase Amorphous Transformer - 5 to 500 KVA

The Transformers will be either sealed or bolted type and either with copper or aluminum winding.

4.0 TECHNICAL KNOW HOW:

At least one full time qualified and having minimum one year experienced as winding operator, with

back ground qualification of ITI winding operator / Electrician or Diploma Engineer shall supervise

various activities pertaining to repairs of damaged Distribution Transformers. Each & every test

certificate should be signed by him.

Full payment shall be made by concerned Circle Office, normally within 30 days from the date of

submission of the bills, which will have to be submitted on completion of each work. While submitting

the bills for repairs of transformers, following procedure shall have to be adhered to:

I Each and every bill for repaired transformer shall be submitted along with test certificate duly

signed by representative of outsource repairing team and Company's representatives.

II The repairer will have to give a guarantee for performance of Transformers which have been

repaired by him as per Clause No.25 of the conditions.

6.0 PERFORMANCE GUARANTEE towards execution period/PERFORMANCE GUARANTEE towards

guarantee/warrantee period

Performance guarantee towards execution period

Performance guarantee towards guarantee/warrantee period shall be paid by all the bidders to the concerned

The Superintending Engineer, MGVCL, Baroda City circle Offices in the form of NEFT/RTGS to MADHYA Gujarat

Vij Co. Ltd. or in the form of Bank Guarantee from Nationalized Bank as approved by Govt. of Gujarat’s

Circular prevailing at the time of placing the order (banks notified latest G.R. by finance department of

Govt. of Gujarat) prior to order placed.

Total amount of Performance guarantee towards execution period / Performance guarantee towards

Total amount of Performance guarantee towards execution period / Performance guarantee towards

guarantee/warrantee period shall be 5 % of total Tender value,

Validity of the Performance guarantee towards execution period / Performance guarantee towards

guarantee/warrantee periods for 25 Months (12months’ work order plus 12 months Guarantee period plus

month claim period) for CRGO/Amorphous/CRGO Wound Core transformer.

Security Deposit / Performance guarantee will be returned after one month from the expiry of guarantee

period of last repaired transformer.

The Performance guarantee towards execution period / Performance guarantee towards guarantee/warrantee

period submitted in the form of Demand Draft will be retained till completion of the guarantee period. No

interest will be paid on the Security Deposit.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

If outsource repairing team provided by bidder fails to pay the security deposit within the stipulated time

limit, then the Company reserves the right to forfeit the bid security (EMD) and cancel the contract.

7.0 EXTENSION OF CONTRACT PERIOD:

The contract for repairing of failed distribution transformer shall be for one year from the date of

execution of agreement and based upon the performance, necessary extension shall be given on

mutual discussion and as per agreement. Company reserves the right to cancel the contract in

8.0 SETTLEMENT OF DISPUTE

In case of any dispute, the decision of the Executive Engineer of concerned Division will be final and

binding to repairing agency. All questions, disputes or differences arise under, out of or in connection

with the tender / contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated

i.e. Baroda City area.

9.0 The contract or any part thereof shall not be sublet to any other agency/individual.

10.0 NAME PLATE

No repairer will remove the original nameplate on receipt of transformer for repairs. The original

nameplate of the manufacturer shall also be retained. If the original nameplate is missing, MGVCL will

provide the additional nameplate and it shall be duly riveted on the other side of tank over and above

nameplate of original manufacturer by repairer. The record of such details - Sr. No. of transformer,

date of dispatch shall be maintained. On the basis of this, guarantee period of transformer shall be

reckoned. No transformer without name plate shall be accepted.

Repairer shall provide Yellow, White, Red, Blue painted strips vertical in alternative manner for first,

second, third repair etc. i.e. for first repair yellow, second repair white, red & blue etc so on, to

know the nos. of repairs carried out.

11.0 TAPPING SWITCH:

If tapping switch needs replacement, the same will be discarded in case of old 25, 63 & 100 KVA

transformers and Transformer has to be made fixed ratio of normal tap. The damaged tapping switch

will be deposited to MGVCL's Divisional store. However, the tapping switches for 200 KVA & 500 KVA

transformers are essential and hence shall not be discarded.

If bushing needs replacement, same will be replaced at the time of repairing. It should be replaced by

DISCOM approved make.

13.0 METAL PARTS:-

All the aluminum/ damaged metal parts shall be removed and brass metal parts are to be used.

HV & LV terminal studs shall be used as per following size only:

HV (11KV & 22KV)-140mm X 12mm, LV (up to 100KVA)-205mm X 12mm, LV (above 100KVA & up to

200KVA)-260mm X 20mm

Transformer top cover shall be provided with special bolt nut of sheared type bolt of stainless steel to

avoid oil theft. Transformer drain valve shall be removed/ sealed.

14.0 (a) WINDING: -

New coils to be replaced with damaged coils shall be wound with similar quality of materials &

insulation. Insulation of wire/ strip, inter layers between LV & HV winding & windings to earth shall be

of class-'A', and section as utilized by the original manufacturer of transformers. In case it is found

that proper size & type of material are not used then the contract will be cancelled immediately and

ongoing payments will be withhold.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

15.0 CHANGE IN NUMBER OF COILS: -

The design of coil should be as per the original design & the repairer is not allowed to change.

16.0 TRANSFORMER OIL: -

The used carbonized oil taken out from failed transformer will be filtered and shall be used by

agencies. Filtered oil shall be tested electrically and shall meet the BDV values required and filled

after repairs of transformers. Oil should be tanked after proper cleaning the transformer tank and

after removing sludge from the oil.

In case of shortage of used oil, fresh oil may be provided to fill up in repaired transformer.

Scrap Transformer oil (with sludge) shall be disposed of.

17.0 WORK ALLOTMENT:

(A) Allotment of transformer are purely based on failure of transformers of the particular Division or may

be extend up to same Division failure or nearby Division failure if the repairing performance are

satisfactorily. Else it will be limited to the same circle only. On First come first go basis the

transformers may be repaired, the quantity may be vary seasonally.

(B) Actual quantity and rating of transformers which may be given for repairs will vary depending on the

performance of units repaired by you, quickness in repairing, and quality repair of transformers.

(C) MGVCL reserves the right to allot any numbers of transformers of any capacity against poor

performance or to stop deal with poor performance agency and doing breach of trust.

18.0 DRYING OF ACTIVE PARTS:-

The repairer shall have to dry the transformer in oven up to the desired/ specified limits in order to

remove the complete moisture from the active part. The repairer shall keep proper records of drying

of every active part mentioning estimate, weight of transformer, date of placement in oven, date of

removal from oven and megger value.

19.0 PAINTING: -

The tank must be internally painted with a coat of special paint anti corrosive hot oil resistive paint,

which will not affect the transformer oil. Externally one coat of zinc chromate anti-corrosive paint

and two further coats of Admiral Gray have to be applied. Before applying Zinc Chromate, tank

surface shall be properly cleaned. Also, MGVCL symbol of size 4" to be painted on both side of

transformer to identify MGVCL transformer from distance (Red colour).

20.0 TESTING OF TRANSFORMERS AFTER REPAIRS: -

Each and every transformers shall be tested for Routine tests by outsource repairing team provided by

bidder as per IS 1180 and IS 2026:2014 in presence of Company's authorized representatives and the

test results shall be recorded in the register and also repairer and representative of the Company

shall sign test witness report jointly. All the components parts used for replacing defective one shall

confirm to relevant BIS and shall be of standard / reputed makes and best quality.

The Following Acceptance / Routine tests as per IS 1180 / IS 2026 shall be carried out on each

transformer by outsource repairing team provided by bidder after repairs.

a. Measurement of winding resistance.

b. Measurement of voltage ratio and check of voltage vector relationship.

c. Measurement of Impedance voltage / short circuit impedance

(Principal tapping, when applicable) , Measurement of No load losses and current.

d. Measurement of Insulation Resistance.

f. Induced over voltage withstand test (Double power & Double Frequency test)

g. Separate source voltage withstand test (HV test)-(HT-28KV for 11KV, 50KV for 22KV Transformer,

LT-3KV for one minute).

h. BDV Test for oil.

The reference guaranteed no load losses and load losses for and % impedance is specified as under.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Reference guaranteed no load losses, load losses and % impedance of failed transformer from Name

plate of failed transformer and if Name plate or losses on Name plate are not available then losses as

per A/T of specific Supplier for which transformer belongs be taken. The details of A/T, suppliers can

also be ascertained by TIN plate also.

And only for those classes, capacity and winding which are not covered above for that case the

reference guaranteed no load losses; load losses and % impedance for CRGO and Amorphous

transformers are to be maintained as per losses mentioned as under.

The reference guaranteed no load losses and load losses for and % impedance is specified as under- for

VOLTAGE / FULL LOAD LOSSES IN

Sr. KVA NO LOAD LOSSES

WATTS (MAX) AT 75 % IMPEDANCE

No. RATING IN WATTS (MAX)

RATIO DEG. CENTIGRADE

The reference guaranteed no load losses and load losses for and % impedance is specified as under- for

WINDING FULL LOAD LOSSES IN

SR. KVA NO LOAD LOSSES

VOLTAGE RATIO MATERIAL (AL WATTS (MAX) AT 75 % IMPEDANCE

NO. RATING IN WATTS (MAX)

/ CU) DEG. CENTIGRADE

(a) No load losses & Load losses for 5, 10, 16, 25, 63 & 100 KVA of 11 KV Transformers are max.

losses and hence, no Tolerance is permissible as perIS-2026 for the first time repairing,

however for second time and onward time repairing further maximum 10% (+) losses will be

(b) In case of No load losses & Full load losses for 200 & 500 KVA of 11KV transformers as per IS

2026, following tolerance is given.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

(i) +15% tolerance can be given on each no load & Full load losses provided the tolerance

for total losses not exceeded tolerance of +10%.

(ii) Tolerance on % impedance can be given as per IS

The each and every transformer repaired shall be tested for routine test as stated above.

Outsource repairing team provided by bidder shall maintain a register for each transformer tested

and no load losses and load losses measured shall be invariably mentioned in the register.

For old age DTR having age more than 20 years life, some deviation shall be allowed for all capacity

(as per IS 1180/IS 2026). Guaranteed no load losses & Full load losses for the transformers with loss

capitalization formula will be as declared by manufacturer which will be available on name plate or

from respective A/T.

21.0 SEALING OF TRANSFORMERS: -

After repairing & testing of transformer, two Seals shall be provided on the opposite side of the

transformer by Divisional JE TMS. In case of failure, these seals are to be opened in presence of

Company's representative at the time of internal inspection. Again after repairing & testing of

Transformer, fresh seals shall be provided by MGVCL.

22.0 INSPECTION CHARGES: -

Outsource repairing team provided by bidder shall not charge for inspection and assessment of

damaged transformers.

23.0 INSPECTION CHARGES FOR UNECONOMICAL UNITS :-

Rs.500/- will be paid for inspection of uneconomical units. However, repairer will have to reseal the

unit by tack welding at six places in presence of Company’s representative. The repairer has to

assemble the unit again – i.e. core / HV, LV winding etc. in the actual position before tack welding –

instead of just dumping the part in the transformer tank. For uneconomical units, no charges shall be

(A) The repairer will have to repair at least 30 nos of Transformers per month, irrespective of rating of

transformers, failing which repairer may become liable to pay penalty of Rs. 1000.00 per month.

(B) For GP failed transformer, if repairer deny for free repairing then the past paid amount for the same

transformers may be deducted from the new bill or may be recovered from the repairer.

© The transformer of any rating may be repaired as per instruction/directive of Officer in charge of in house

repairing centre, failing which a penalty per instance of Rs.500.00 may be recovered from the

On part of non-available of materials, Oils which may be attributed to MGVCL, the penalty may not be

25.1 While attending repairs of the transformers, the repairer shall ensure that guaranteed

technical particulars and performance of the same are maintained for repaired transformers

except where voltage ratio is to be changed. Under no circumstance, the value of percentage

impedance, losses and efficiency shall be altered from original value except when voltage is

changed. Item used in repairing of failed transformers should be standard specifications.

25.2 “The repairer shall have to give guarantee for the satisfactory performance of repaired

transformers as under from the date of dispatch for the whole unit irrespective of parts

repaired/replaced during repairing.

a. 11 KV Transformers-( 5 KVA to 500 KVA)- CRGO Core12 Months

b. 11 KV Transformers- (5 to 500 KVA)- Amorphous Core 12 Months

No extra charges will be allowed to transformer failed within guarantee period even though damages

are found other than repaired/replaced parts.

26.0 FAILURE TO EXECUTE ORDER.

In case of failure on the part of the repairer to cope up with the work within the specified period, the

same will be got executed through L2 agency.

27.0 In case of poor progress of repairs of transformers, Company reserves the right to curtail the quantity

amongst the L2 bidder if match with L1 rate. If performance is too poor, then cancellation of order with

L1 will be carried out and full quantity may be issued to L2 bidder on agreeing for matching L1 rate. The

Company reserves the rights for cancellation without giving any reasons.

28.0 Repairer shall have to maintain Process Card for repairing of Distribution transformers as per

Annexure-A enclosed in respect of each transformer repaired by them.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

29.0 The repairer shall have to complete all formalities of agreement and payment of security deposit,

Performance Guarantee& indemnity bond etc, prior to contract order placed(before A/T issue),

otherwise contract order shall be automatically treated as cancelled and no further correspondences in

this regards will be entertained.

30.0 MINIMUM REQUIREMENT FOR OUTSOURCE REPAIRING LABOUR TEAM

THE OUTSOURCE REPAIRING LABOUR TEAM PROVIDED BY BIDDER SHALL HAVE THE FOLLOWING

1. Valid Electrical supervisor OR Contractor license

2. Valid Labour license with insurance of all labours

3. Minimum 01(one) year Experience in repairing of 1ph/3ph Distribution OR power Transformers

4. Minimum 01(one) year Experience in operating of Testing instruments OR machinery as

specified in Annexure-4

5. Qualified Supervisor of at least ITI Electrical OR Diploma Electrical.

31.0 DECLARATION OF TRANSFORMER FAILED WITHIN G.P. AS SCRAPPED DUE TO DAMAGE OF

If during guarantee period, transformer core is found damaged or due to any other reason transformer

is un-repairable and required to be scrapped, then in that case, total amount of last repairing bill

is un-repairable and required to be scrapped, then in that case, total amount of last repairing bill

shall be recovered from the outsource repairing labour team provided by bidder and no other charges

shall be paid to the outsource repairing team provided by bidder such as opening of transformer,

“If, the GP repaired transformer is failed within 6 months, from the date of installation in that case,

the clause mentioned in the contract shall be applicable. In case, if, transformer is failed after six

months, no recovery shall be applicable and the transformer shall be declared as scrap.”

If during inspection by MGVCL, the core, HV/LV coils etc. is found disturbed by the outsource repairing

labour team provided of bidder then in the case, 50% of cost of transformer purchased in last A/T shall

be recovered. Joint inspection report should be prepared in details.

32.0 No transformer should be converted from copper winding to aluminum winding.

33.0 Over and above, if any clause from above (tender specifications) is violated at any stage, the firm will

be stop deal and/ or banned for business dealing and/ or blacklist. Further, The firm, stop deal and/ or

banned for business dealing and/ or blacklist by GUVNL or any subsidiary Companies of GUVNL shall be

considered as a stop deal and/ or banned for business dealing and/ or blacklisting for all Companies,

Every bidder, at the time of submission of bid submission, has to give a declaration that bidder and/or

proprietor/ partner/ director of the firm has not been placed on Stop dealing/Banned for business

dealing / blacklisting by GUVNL or/and it’s any Subsidiary Companies.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Item Description UOM Price Amount

For Repairing of OGP 10 & 16 KVA

1 9908000464 Number

transformers. (With rewinding)

For Repairing of OGP 25 KVA transformers.

2 9908000465 Number

(With rewinding)

For Repairing of OGP 63 & 100 KVA

3 9908000466 Number

transformers. (With rewinding)

For Repairing of OGP 200 KVA transformers.

4 9908000467 Number

(With rewinding)

For Repairing of OGP 500 KVA transformers.

5 9908000468 Number

(With rewinding)

For overhauling of OGP 10 & 16 KVA

6 9908000469 Number

transformers (without rewinding)

For overhauling of 25 KVA transformers

7 9908000470 Number

(without rewinding)

For overhauling of OGP 63 & 100 KVA

8 9908000600 Number

transformers (without rewinding)

For overhauling of OGP 200 KVA transformers

9 9908000601 Number

(without rewinding)

For overhauling of OGP 500 KVA transformers

10 9908000602 Number

(without rewinding)

For opening and refitting of fail un repairable

11 9908000603 Number

TOTAL (Excluding GST)

TOTAL (WITH 18% GST)

N.B.:-• Rates quoted by Bidder have to be on percentage above/below/at par the estimated rates specified.

• The rates quoted by bidder will be exclusive of GST. Any escalation in rate of GST during the tenure of the

contract will be paid by MGVCL as part of statutory variation on production of Document.

•.Above rates quoted are net of the salvage value.

For CRGO / Amorphous Core Transformers

In Figures ……. % Above /below/at par the estimated rate of MGVCL

In Words ……………….. Above/below/at par the estimated rate of MGVCL

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

DETAILS REQUIRED TO BE FURNISHED BY THE BIDDERS

1 Whether the Bid submitted is on rating wise rate for CRGO Core YES / NO

(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings.

2 Whether the tender Price Bid is submitted ON LINE only. YES / NO

3 Whether all pages of Tender Specifications / offer are sealed and signed by the YES / NO

4 Whether the Bidder is applying as new OR applying as Experience repairers. New /

5-a Whether Tender fee paid YES / NO

5-b In case of Yes, please furnish details M.R. No. & Date

5-c Whether EMD paid YES / NO

5-d In case of Yes, please furnish details (RTGS/NEFT/B.G.)

6 Whether following documents of General terms and condition are submitted YES / NO

6-a Human Resources details YES / NO

6-b Details of experience of firm & detail of qualified engineer. YES / NO

6-c Financial capability YES / NO

6-d Transformer repairing capability YES / NO

6-e Last three years Income tax filing report YES / NO

6-f Company’s Article Of Association / Partnership deeds (if applicable) YES / NO

6-g Details of Partners / Directors (if applicable) YES / NO

6-h Board Resolution / P.A. Authorizing Person to sign on behalf of firm YES / NO

8 Solvency Certificate enclosed YES / NO

9 Self-declaration as never been black listed and defaulted by any Organization, YES / NO

Bank and Police station.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

ACKNOWLEDGEMENT

The Superintending Engineer (O&M),

Baroda City Circle office

MADHYA Gujarat Vij Company Limited,

Sub: Rate Contract for outsource labour base Repairing of failed / damaged 11 KV Distribution Transformers

having CRGO Core (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings ( 5 KVA to

KVA) on rating wise fixed rate.

(2) Our rate consent letter dated ……..

We acknowledge with thanks receipt of your above referred order No : ………………………………………………… dtd

________, for outsource labour base repairing of failed Distribution (cited as reference 3). Transformers of

various rating of MADHYA Gujarat Vij Company Limited. We agree with the terms and conditions mentioned by

you in your order No : ……………………………………………….. dtd ________, for undertaking the work of outsource

labour base repairing of failed Dist. Transformer of MADHYA Gujarat Vij Company Limited.

In case of not fulfillment of any of the terms and conditions of the above said order for outsource labour base

repairing of damaged distribution transformers, our order shall be cancelled and the decision of the MGVCL

shall be binding to us. We shall also not claim for the conditions mentioned in any of our letters written to the

Company against this tender.

Seal of the Company:

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

PROCESS CARD FOR REPAIRING OF DISTRIBUTION TRANSFORMERS

CUSTOMER: DATE:

KVA/KV APP. NO.

SERIAL NO: BOLTED/SEALED.

SR. PROCESS STAGE PASSED DEFECT INITIALS &

4 FIRST RATIO TEST A.

(BEFORE B. CONNECTION)

5 FULL YOKE, CORE CLAMPING

7 SECOND RATIO TEST A.

(AFTER CONNECTION) B.

8 OVENING IN DATE

9 I.R VALUE (BEFORE TANKING)

10 FITTING ON TANK & COVER.

b) HV METAL PARTS

c) HV TOP METAL PARTS

e) LV METALPARTS.

f) LV TOP METAL PARTS.

g) OIL LEVEL GAUGE

h) CONSERVATOR CLEANING

i) EXPLOSION VENT

11 B.D.V. OF OIL IN KV.

12 TANKING DATE

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

13 I.R VALUE (AFTER TANKING)

14 PRE-SEALING TESTS

a) NO LOAD TEST

b) D.V.D.F. TEST.

c) FULL LOAD TEST.

15 SEALING & TEST.

16 FINAL TESTING

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Annexure-B (Under taking & Validity)

Subject: - Rate Contract for outsource labour base Repairing of Distribution Transformers having CRGO

Core (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings ( 5 KVA to

KVA) on rating wise Fixed rate.

In connection with the above subject, I / We confirm the following:

1 I / We the undersigned have read and examined the Tender Document No.

___________________________________________for Rate Contract for outsource labour base Repairing

of Distribution Transformers having CRGO Core (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of

various ratings (5 KVA to 500 KVA) on rating wise fixed rate.

2 I / We declare that our offer is strictly in line with Tender scope of work. Further, I / We also agree that

additional conditions/ deviations, if any, found in bid, the offer shall be out rightly rejected without

assigning any reason thereof.

3 I / We hereby submit our bid and undertake to keep our bid valid for a period of120 days from the date

of opening of technical bid. I / We hereby further undertake that during the said period I / We shall not

vary/ alter or revoke my/ our bid.

This undertaking is in consideration of MGVCL agreeing to open my bid and consider and evaluate the same

for the purposes of award of rate contract as per the bid documents.

Should this bid be accepted, I / We also agree to abide by and fulfill all the terms, conditions and

provisions of the above mentioned bid documents.

Signature along with Seal of Co.

(Duly authorized to sign the Tender

On behalf of the Company)

Designation: ________________

(In block letters)

Signature_____________

Date ______________ Date& Postal Address

Name & Address________________ Telegraphic Address:

E Mail Address:___________________ Telephone No ._____________

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Annexure-C (Under taking for new agency)

The SUPERINTENDING ENGINEER (O&M)

BARODA CITY CIRCLE,

MADHYA GUJARAT VIJ COMPANY LTD.

Subject: -Maintaining repairing quality for Rate Contract for outsource labour base repairing of Distribution

Transformers having CRGO & Amorphous core on rating wise fixed rate.

We are hereby applying as new outsource repairing team provided by bidder for participating in the tender for

outsource labour base repairing of CRGO (STACK /WOUND/DRY/PAT/SDT) / Amorphous Transformers.

We are hereby giving undertaking regarding, to ascertain our repairing ability for repairing of CRGO & /

Amorphous core transformers, we will be awarded the contract on “Trial basis” for the 3 months only,

minimum ten no’s of DTR 25/63/100 KVA will be given for repairing, during this 3 months our work

Techniques, workmanship quality of works and performance of repaired transformers will be observed,

Mandatory test after repair of DTR will be carried out in presence of circle office Executive Engineer and if all

repaired DTR passed than performance will be consider as satisfactory and order will be finalized at discretion

of MGVCL ,But if three incident or three no’s of repaired DTR(25/63/100kva) failed in span of trial period i.e

in three month than bidder will not be awarded with order .[failure less than 3 DTR/3 incident may allowed

and may consider as satisfactory performance]

Then after purchaser company shall be free to invite L2 bidder for acceptance of Tender of full tender

quantity OR partial as deem fit by purchaser OR purchaser company may have a rights for inviting new

tender in the matter and may cancel the issued A/T and I will not be liable for any legal complaint also not

object the decision of purchaser company.

If we will fail to prove the repairing quality, we agree that our EMD & SD shall stand forfeited.

We are also submitting solvency certificate from nationalized Bank for Rs.1.5 Lacs with Tender Documents.

Before issue of order, security deposit, insurance and performance guarantee will be submitted.

Signature along with Seal of Co.

(Duly authorized to sign the Tender

On behalf of the Company)

Designation: ________________

(In block letters)

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

I / WE, confirm that following documents are uploaded in electronic form with the offer.

(Tick  any one)

1 ‘Annexure-1’ Details required to be furnished by bidders YES / NO

2 ‘Annexure-B’ Undertaking and Validity YES / NO

3 ‘Annexure-C’ Undertaking for New Agency YES / NO

4 ‘Annexure-2’ Details of documents attached YES / NO

5 ‘Annexure-3’ Details of Repairers YES / NO

‘Annexure-4’ Details of Testing instruments and Machinery operating

7 ‘Annexure-5’ Details of experience YES / NO

8 ‘Annexure-6’ Details of Human resources YES / NO

9 ‘Annexure-7’ Agree on Tender Terms and conditions YES / NO

10 ‘Annexure-8’ Details of technical deviation YES / NO

11 ‘Annexure-9’ Undertaking regarding Stop deal/Black list YES / NO

12 ‘Annexure-10’ Banker’s Detail YES / NO

13 ‘Annexure-11’ Relationship with Employees YES / NO

14 ‘Annexure-12’confirmation on Conflict of interest YES / NO

‘Annexure-13’ Human Resource for new as well as Experience repairers

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

DETAILS OF THE REPAIRER

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Repairer)

GST Registration No. and GST Date

Electrical Supervisor License No./Date & validity up

Electrical Contractor License No./Date & validity up

Labor license No/Date and Validity up to

Provident fund details

Labour insurance details with no’s of labor /amount

and maturity date

Electrical Supervisor Electrical Contractor

License Holder License Holder

Name as per Aadhar card

Aadhar card ID No.

Designation under the work (for this contract)

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

EXPERIENCE IN OPERATING OF TESTING INSTRUMENTS AND MACHINERY

Recruited Technicians/Labors/employees should have valid experience of operating following Testing

instruments and machineries.

LIST OF TESTING INSTRUMENTS.

ITEM Experience in

NO Months/ Years

1 RATIO METER RANGE

2 MEGGAR 1000VOLTS

3 H.V.TRANSFORMER0-50 KV

4 L.V.TRANSFORMER0-3 KV

5 OIL TESTING SET

6 DOUBLE VOLTAGE GENERATOR 100 CYCLE 250 ,500, 1000 V

8 CLIP ON METER

9 PANEL METERS OF TEST BENCH

10 POWER ANALYZER (with panel)

LIST OF MACHINERY

SR. DESCRIPTION Operating

1 H.V. WINDING MACHINE 1 HP

2 L.V. WINDING MACHINE 2 HP

3 AIR COMPRESSOR WITH MOTOR & OTHER ACCESSORIES

5 DRILLING MACHINE

6 FLEXIBLE SHAFT GRINDER

7 JIB CRANE 1 TON CAPACITY

8 CHAIN PULLEY BLOCKS WITH LOADING & UN LOADING ARRANGEMENT

9 OVEN/DRIER WITH 1 HP MOTOR 8 KW CAPACITY 100 DEG. C TEMP

(Temp. controlled oven)

10 OIL FILTER MACHINE 120GPH CAPACITY

11 VARNIER CALIPERS AND GUAGE METER

12 WELDING MACHINE-300 AMP

13 GAS CUTTING CYLINDER AND EQUIPMENT.

14 DIVISION CUTTING MACHINE

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

15 WEIGHING MACHINE

16 SHEARING MACHINE

17 FLY PRESS AND DIE FOR CUTTING DOVETAIL BLOCKS.

18 Coil Cutting M/C.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

DETAILS OF THE EXPERIENCE FOR REPAIR OF SIMILAR TYPE OF ITEMS IN LAST FIVE YEARS FROM THE DUE DATE

ORDER STATUS, IF

Sr. FULLY ORDER

REPAIRED REFERENCE No. ITEMS QUENTITY REMARKS

No EXECUTED. UNDER

YES/NO EXECUTION

A GEB (Now GUVNL)/PGVCL/UGVCL/MGVCL/MGVCL/PGVCL

B OTHER STATE ELECTRICITY Board’s:

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

C PRIVATE FIRMS:

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Details of Human Resources available with Firm.

Sr. Designation Educational

Name of employee Years of Experience

No. qualification

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Repairer must fill up below details

1 GST: [In percentage]

% age/amount of GST/Cess

2 PENALTY TERMS AGREED:

(Please Specify YES / NO.)

3 PERFORMANCE GUARANTEE TO COVER EXECUTION PERIOD

(SECURITY) TERMS AGREED:

(Please Specify YES / NO.)

4 PERFORMANCE GUARANTEE TO COVER WARRANTY PERIOD TERMS

AGREED:(Wherever applicable):

Please Specify YES / NO.)

5 DELIVERY, INTEREST & PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

6 VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO.)

7 TELEPHONE NOS. & FAX NO:

8 Authorized person of the firm:

9 Name of the proprietor, partners, directors [as the case may

be], along with address, telephone, fax no. etc.

10 Financial Capability

The financial turn over for the last three years

Note: % age/amount of GST/Cess will be considered as offered in price bid.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND TO BE UPLOADED

WITH TECHNICAL BID.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

(UNDERTAKING IN REGARD TO STOP DEAL/ BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF)

Sub:-Undertaking In regard to Stop Deal / Banned for Business dealing / /Black List Thereof

Ref:- Tender No: BCC T 110 (Tender ID :266216)

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s__________________________________________and their proprietor / any partner / any directors of

the firm is not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their

any subsidiary company viz. GSECL/GETCO/MGVCL/MGVCL/UGVCL/PGVCL.

Seal of the Firm Signature of the Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Repairer must upload the Banker’s/Bank details along with technical Bid.

(This is Mandatory)

1 Name of Banker/Bank:-

2 Full address of Banker/Bank with

3 Fax No. Of Banker/Bank:-

4 Phone No. of Banker/Bank:-

5 E-Mail Address of Banker/Bank:-

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

THIS AGREEMENT made on this …………. day of ……………… Two thousand ……………………….

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and designation of

the Authorized Officer (herein after called “The Repairer”, which expression where the context so requires

or admits shall include his legal heir, administrators, executors, assignees and legal representatives) of the

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and designation of

the Authorized Officer (here in after called “The Purchaser / purchaser Company”, which expression where

the context so requires or admits shall include his administrators, executors, authorized person, assignees and

legal representatives) of the OTHER PART.

WHEREAS, the Repairer willingly submitted bids for the Tender No……………………………….of the Purchaser

company for Service of ……………………………….. [Items to be Repairer by the Repairer] as specified and as per

delivery instructions provided in the Acceptance of Tender (AT) / Letter of Acceptance (LOA) issued vide

No……………….dtd……………. by the Purchaser company at the accepted respective prices or rates mentioned

against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Repairer for the repair for the total

sum of Rs. __________ (Rupees ___________________________ only) *including / excluding taxes upon the

terms and subject to the conditions herein mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said documents of

the Schedule are deemed to form part of this agreement and included in the expression “the repair”

wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT:-

(1) The Repairer has accepted the Terms and Conditions set out in the Tender Notice No. ……………… dtd.

………….. as well as in the form of Acceptance of Tender (AT) / Letter of Acceptance (LOA) No.

.……………………………… dtd. ……………. which will hold good & valid during the period of this Agreement.

(2) The Repairer shall do and perform for all supplies and things in this agreement mentioned and

described or which are implied therein or there from respectively or are reasonably necessary for the

in-time and in manner supplies as mentioned and subject to the general / commercial terms &

conditions and stipulations contained in this agreement.

(3) In consideration of the due provision, executions, completion of the repair, as agreed to by the

Repairer as aforesaid, the Purchaser company hereby agrees to pay all the sums of money as and when

they become due and payable to the Repairer under the provisions of the agreement and such payment

to be made at such times and in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the Repairer has

deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs. (Rupees

………………………………………..only) with the Purchaser Company towards performance guarantee of

execution period i.e. for security deposit of the repaired material / items.

(5) Upon breach by the Repairer of any of the conditions of this Agreement, the Purchaser Company may

give a notice in writing to rescind, determine and put to an end to the A/T without prejudice to the

right of the Purchaser company to claim damages for antecedent breaches thereof on the part of the

Repairer and also to claim reasonable compensation / risk & cost purchase for the loss occasioned by

the Purchaser Company due to failure of the Repairer to fulfill the Order as certified in writing by the

Purchaser for which Certificate shall be conclusive evidence of the amount of such compensation

payable by the Repairer to the Purchaser.

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity herein

or therein mentioned in the LOA / AT and may cancel the contract at any time after giving 15 DAYS

NOTICE IN WRITING without compensating the Repairer.

(7) The Purchaser Company shall be free to invite L2 bidder for acceptance of Tender of full tender

quantity OR partial as deem fit by purchaser on non/poor performance of L1 bidder if L2 bidder

match the rate of L1 bidder.

(8) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply during

Guarantee / Warranty period including for the quantity mentioned in the repeat order, if any as per the

terms & conditions of the LOA / AT.

(9) Any Notice in connection with the repair including the Notice for termination may be given by the

Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms & Conditions of

(10) If subject to the circumstances beyond control i.e. Force Majeure conditions, the repairer fails to

deliver the materials/services, the same shall be governed as per the Tender Documents.

(11) The agreed value, extent of repair, specifications, and other relevant matters may be altered by

mutual agreement as per the policy of the purchaser Company and if so altered shall not be deemed or

construed to mean or apply to affect or alter other general / commercial terms & conditions of the

agreement and the agreement so altered or revised shall be and shall always be deemed to have been

adhered subject to and without prejudice to said stipulation.

(12) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

In witness whereof the parties hereto have set their hands and seals this day, month and year first above

1. Signed, Sealed and delivered by :

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _____________________ (Repairer)

(Complete Name, Address of the authorized person of the Repairer with Authority letter or Board’s

Resolution in case of company)

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)

For and on behalf of _________________ (Purchaser),

(Complete Name, Designation & Location / Address of the authorized officer as per DOP of the

Purchaser Company)

In the presence of Name, Full Address & Signature:

1. All successful Bidders will have to sign a Contract Agreement in above prescribed format, on Non-judicial

stamp paper of Rs.300/- duly Notarized - .

2. From the successful Bidder’s side the Agreement can be signed by the Authorized Representative as under:

a) If the Authorized Representative is from a Partnership Firm, then a certified copy of the Registered

Partnership Deed must be attached along with the signatures of other partners who have authorized

the particular partner to execute and sign the Agreement;

b) If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person to execute

and sign the Agreement on behalf of the firm, passed by the Board of Directors along with the

Company’s Seal must be attached with the Agreement; &

c) If it is a Proprietary Firm, then the Proprietor himself should execute and sign the Agreement and his

full residential address must be available in the file.

The Security Deposit, if any, is duly paid as stipulated in the Agreement and that meets with the Condition

stipulated in the Tender;

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

(DECLARATION IN REGARD TO RELATIONSHIP WITH EMPLOYEE)

Sub:-Declaration In regard to Relationship with employee

Ref:- Tender No: BCC T 110 (Tender ID :266216 )

All bidders will have to furnish the following declaration duly filled in, signed and stamped for each

quoted item of the tender along with the Technical Bid.

authorized signatory of M/s_____________________________________________ do not have relationship

with any of the employees working in MGVCL. Further

_____________disclose here, the interest (Shareholding in company and share in partnership firm) of no

any employees of MGVCL or his/her relative as defined in section2(77) of the company’s Act 2013 is 10% or

The above statement is true and is submitted against the Tender Enquiry

Seal of the Firm Signature of the Tenderer

(The following Declaration to be signed by the bidder and submitted along with the bid)

Description YES/NO (If yes, give the following details)

IF a Bidder has relations whether by blood or Name and Designation Place of Relation with

otherwise with any of employees of MGVCL, the of the Employee Posting the Employee

Bidder must disclose the relation at the time of

submission of Tender, failing which, MGVCL shall

reserves the right to reject the Tender or rescind

Seal of the Firm Signature of the Tenderer

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

(DECLARATION IN REGARD TO Conflict of interest (As per Tender Part-II, Qualifying Requirements of Bidders

Sub:-Declaration In regard to Conflict of interest

Ref: - Tender No: BCC T 110 (Tender ID : 266216)

All bidders will have to furnish the following declaration duly filled in, signed and stamped for each

quoted item of the tender along with the Technical Bid.

“I/ We declare that we have separate ownership, different partners / proprietor and do not have

Conflict of Interest with Other bidders”.

Confirm/Not Confirm: ____________________

Name of Bidder / Manufacture: _____________________________________

Address of the Works: _____________________

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

E-mail:[email protected]

No. U40102GJ2003SGC042907

BCC T 110 (N) CODE TENDER ID :

“SAVE ENERGY FOR BENEFIT OF SELF AND NATION”

Human Resource for new as well as Experience repairers

Sr Designation Manpower work Educational Qualification/work experienced