Carting of 15000 Nos. of 8 Meter PSC Poles From Charadava Pole Factory or any other pole factory of PGVCL.

Date of opening of Technical Bid Physical 06.04.2026. at 11.30 Hrs.

as well as online (if possible)

11 Date of On line Opening of Price Bid

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

(a) Physical documents towards Tender Fee and EMD to be submitted physically in sealed

cover on OR before due date and time by RPAD/speed post only. Otherwise the offer will

not be considered and no further communication in the matter will be entertained.

(b) If any deviation found in Data/Details/Documents between on line and physically

submitted documents (Tender fee and EMD) of bidder, offer of the same shall be liable

for rejection at the discretion of PGVCL.

Further bidders are requested to submit Technical bid documents and price – bid

(Schedule – B) on-line only and not to submit in physical form. This is mandatory. If it

is submitted in physical form, same will not be opened and only on -line submitted bid

will be considered for evaluation.

Note:- Bidders should be in touch with websites https://pgvcl.nprocure.com &

www.pgvcl.com for information regarding revision/corrigendum/Amendment in

tender till due date of online submission and thereafter. No separate information

shall be sent in this regards and also will not be published in newspaper.

Any technical questions , information & clarification that may be required pertaining to

this inquiry should be referred to Superintending Engineer (O&M), Paschim Gujarat Vij

Company Ltd., Circle office, Morbi.

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

Superintending Engineer

PGVCL, Circle office, Morbi

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

ACCOUNT DETAILS FOR RTGS/NEFT:

B. Details of Accounts holders:

Name of Account Holder SUPERINTENDING ENGINEER PGVCL C.O. MORBI

Complete Contact Address PGVCL, Circle Office, Old Power House Compound, Near Natraj

Hotel,Sama Kanthe, Morbi —

Telephone Number/Fax/E-mail 02822 -

B. Bank Account Details:

State Bank of India

Branch Name with Complete Address, Telephone Main Branch, (60071)

No. Para Bazar, Morbi

Opp. Gandhi Baug PB No.3,

E-mail ID Morbi Main, MORBI

Bank account No Email— [email protected]

Whether the Branch is computerized? Yes

Whether the Branch is RTGS enabled ? If yes thenwhat

is the Branch’s IFSC Code Yes, IFSC Code :- SBIN0060071

Is the Branch also NEFT enabled? Yes

Type of Bank Account (SB/Current /Cash Credit) Current (Non Operative)

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

NOTE: IMPORTANT

If the physical documents of tender towards tender fee and EMD will not reach to this

1. office within mentioned date & time, offer will be out rightly rejected even successful

submission of On Line Tender.

The PGVCL reserve the right to reduce / enhance the tender quantity as per their

requirement at the time of finalization of the tender.

VALIDITY OF TENDERS.

Validity of tender shall be for a period of 180 days from the schedule date of opening

the Tenders and may be further extended to 30 days by PGVCL if require and all the

tenderer shall be bound to execute the work with quoted rate in this tender.

COMPLETION PERIOD :

The completion period of this tender shall be considered up to period of 14 months or up

4. to order quantity exhausts whichever is earlier.

If the quantity offered by the bidder is reduced while placing the order, in that case

delivery period will be adjusted proportionately.

5. The tenders are to be submitted by the intending bidder In Single Envelope in which One Separate

Sealed And Super Scribed Envelope as listed below is to be packed :

Preliminary bid Cover:

having DD of tender fee and EMD. This Sealed Cover should be written as “PRELIMINARY BID

a. COVER“ (no cover shall be accepted after due date and time of the receipt of tender stipulated in

Notice irrespective of delayed due to postal service or any other reasons and PGVCL shall not

assume any responsibility for late receipt of Preliminary bid cover; any correspondence in this

matter will not be entertained)

Technical bid documents with detail such as narrated in checklist of documents shall be submitted

6. ONLINE Only (Without these documents, the tenderer will not be qualified for opening of price

SOLVENCY CERTIFICATE

7. The tenderer shall have to produce the latest solvency certificate i.e., not older than

months which is issued from Nationalized bank or any other scheduled bank as per list of

RBI for a sum of Minimum 20% of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of

8. the work order amount through Demand Draft or Bank Guarantee within 15 days from

the receipt of the Letter of Acceptance. In case contractor fails to pay the security

deposit within the specified time, LOA will be treated as cancel and his earnest money

will be forfeited without issuing any notice.

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE

9. DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL

SERVICE OR ANY OTHER REASONS AND PGVCL SHALL NOT ASSUME ANY RESPONSIBILITY

FOR LATE RECEIPT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the

10. right to consider or reject any or all the tenderers offer without assigning any reason

Agreement / Indemnity bond to be executed by Successful Bidder:

11. The successful bidder has to execute Agreement / indemnity bond in Prescribed format

12. Bidder has to sign with stamp all tender documents along with their seal.

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH

Sr. Bidder’s Page no.

Documents in following order to be attach

No. comment from/to

Tender Documents with duly signed and sealed

1. Tender Notice and Schedule-A duly signed and sealed Yes / No

2. Commercial terms and condition with duly signed and sealed Yes / No

3. In case of partnership firm / compnay Notarized copy of Yes / No

power of Attorney in favour of a person authorized to sign

tender documents

4. All Amendments duly signed and sealed. (if any) Yes / No

Self attested photocopy of Certificates

5. Vehicle ownership / Hiring documents, vehicle insurance Yes / No

detail and RTO registration certificate

6. Employee Provident fund certificate Yes / No

7. Photocopy of PAN Card Yes / No

8. Solvency certificate issued by scheduled bank of RBI Yes / No

Additional Details on Firms letter Head

9. List of Partners in case of partnership firm Yes / No

10. List of successful orders executed in GUVNL and their Yes / No

Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. (If

available) in last two years

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

REGARDING RESTRICTIONS ON WORKS FROM A BIDDER OF A COUNTRY WHICH SHARES

A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India i.e. China, Pakistan and Bhutan will be

eligible to bid in this tender only if the bidder is registered with the Registration committee constituted

by Department for Promotion of Industry and Internal Trade (DPIIT).

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means

any person or firm or company, including any member of a consortium or joint venture (that is an

association of several persons, or firms or companies), every artificial juridical person not falling in any of

the descriptions of bidders stated hereinbefore, including any agency branch or office controlled by such

person, participating in a Works process.

III. "Bidder from a country which shares a land border with India" as mentioned above for the purpose of

this Order means: -

a. An entity incorporated, established or registered in such a country as mentioned above; or

b. A subsidiary of an entity incorporated, established or registered in such a country as mentioned above;

c. An entity substantially controlled through entities incorporated, established or registered in such a

country as mentioned above; or

d. An entity whose beneficial owner is situated in such a country as mentioned above; or

e. An Indian (or other) agent of such an entity; or

f. A natural person who is a citizen of such a country as mentioned above; or

g. A consortium or joint venture where any member of the consortium or joint venture falls under any of

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s),

who, whether acting alone or together, or through one or more juridical person, has a controlling

ownership interest or who exercises control through other means. explanation.

a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per

cent of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the management or

policy decisions including by virtue of their shareholding or management rights or shareholders

agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone

or together, or through one or more juridical person, has ownership of entitlement to more than fifteen

percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural

person(s), who, whether acting alone or together, or through one or more juridical person, has

ownership of or entitlement to more than fifteen percent of the property or capital or profits of such

association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant

natural person who holds the position of senior managing official;

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of

the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other

natural person exercising ultimate effective control over the trust through a chain of control or

V. An Agent is a person employed to do any act for another, or to represent another in dealings with

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a country

which shares a land border with India unless such contractor is registered with the competent authority.

Every bidder/s should, at the time of submission of bid, give a declaration as per attached

Certificate for above with EMD cover.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

[ON Rs.300/- Stamp Paper Duly Notarized]

(To be submitted in Physical form with EMD Cover Documents)

Subject: Carting of 15000 Nos. of 8 Meter PSC Poles from Charadava Pole Factory or any other pole

factory of PGVCL.

Reference: Tender No. MRC-10 (2025-26)

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a

land border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is not from such a

country and is eligible to be considered.”

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a

land border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is from such a country

as mentioned above and I/We have been registered with the Competent Authority [Registration

committee constituted by Department for Promotion of Industry and Internal Trade (DPIIT)] [Evidence of

valid registration by the Competent Authority is attached]. Further I/We hereby certify that our firm

fulfills all requirements in this regard and is eligible to be considered.”

Seal of the Firm

Signature of the Authorized Representative of the firm

Name of the Tendering Firm/Agency:

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

DETAILS OF TENDER FEE / EMD

1. Tender No. MRC-10 (2025-26)

Rs.1770/- [Rupees One Thousand

2. Tender Fees (Non-refundable ) Five Hundred Seventy only.] Non

3. EMD Payable Rs.

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque No.______________Dated __________

Towards Tender Fee Rs. 1770/-

Demand Daft / Banker’s Cheque No.______________________ Dated__________

Bank Guarantee No. ________________ valid up to _______________ issued by

Amount Rs. 27,000.00 On _______ Bank towards requisite (EMD) Earnest Money

Signature of Tenderer Company’s Round Seal Date: Place: