TENDER DOCUMENTS FOR BI-ANNUAL RATE CONTRACT FOR HIRING OF DIFFERENT TYPES OF PETROL / DIESEL VEHICLES AT GIPCL-BARODA PLANT.

Estimated cost of Tender

(Rupees One Crore Twenty-Four Lakh Twenty

Thousand One Hundred Sixteen and Paise

Submission of EMD, Tender fee and On or before due date during office hours at

other supporting documents for technical 17 :30 hours

Bid in physical form.

1. Amendment / corrigendum of the tender document, forms, schedules, etc. may be done

any time by the GIPCL during the period of publication of tender in the website. The

Bidders are required to visit the website regularly till the last date & time of Bid

2. GIPCL reserves the right to reject any or all the tenders without assigning any reason

3. The Bidders are required to quote the rate strictly as per the schedule of quantities &

rates and conditions mentioned in the tender document, adhering to scope of work,

General terms & conditions and special conditions of contract as well.

4. The Bidders are required to submit their Bids online only through the website

https://www.nprocure.com in the form of %age i.e. “At Estimated Value OR

_____%age below the estimated value OR______% age above the estimated value.

5. The EMD & other supporting documents are to be submitted in physical form only at the

following address:

General Manager (M&C)

Gujarat Industries Power Company Limited

P.O.Petrochemical –

Dist: Baroda (Gujarat)

Phone Nos.: (Direct) 2234252, EPABX (0265) 2232768, 2232213,

Extn: 4252, E-Mail: purchase @gipcl.com

GUJARAT INDUSTRIES POWER COMPANY LIMITED

Tender No: MAT/MM/TRANSPORT ARC/GIPCL/2025-27

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed

capacity of 1084.4 MW comprising of various conventional and renewable projects.

GIPCL commissioned its first power project ; a 145 MW gas based combined cycle

power plant in 1992 at Vadodara. It expanded its capacity 165 MW Naptha and gas

based Combined Cycle Power Plant at Vadodara in 1997. GIPCL has commissioned

1MWp Distributed Solar Power Projects at two locations in Gujarat viz. at Village: Amrol,

The Company intends to award Bi-Annual Service Contract for the work of Hiring of

different types of Petrol and Diesel vehicles for a period of two years at Baroda and is

therefore inviting open tenders online (e-Portal) from experienced & resourceful

2. SCOPE OF WORK :

2.1 The scope of work covers provision of Casual and Regular hired vehicles for purpose

of GIPCL. Refer Section D “Special Conditions of Contract” for detailed scope of work.

2.2 The bid submitted by the bidder not covering the total scope of work and services as

detailed out in the tender document shall be liable for rejection.

2.3 Quantum of job mentioned against all items in the price bid are indicative only & may

vary as per site requirement & not to be construed as maximum or guaranteed

quantity. The quantities shown in the price bid are approximate quantities for the

contract period and they may vary as per job requirements.

2.4 All the miscellaneous activities pertaining to specific work to be executed for

satisfactory performance is in the scope of contractor in his quoted rates.

3 GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and comply

with the instructions and the Terms & Conditions contained in the tender documents.

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any alteration,

erasures or overwriting shall be liable to make the tender invalid unless the same is

neatly carried out and attested over the full signature of Bidder. The decision of the

Company to interpret the information and rates filled in by the Bidder shall be final and

binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications, Site

conditions, Safety & Health Aspects and Norms to be observed etc. before submitting

their bids so that no ambiguity arises in these respects subsequent to submission of

3.4 Before quoting the rates, the Bidder must visit site and should go through the

specifications, scope of work etc. and get himself fully conversant with them. The Bid

should include cost of mobilization and cost to adhere to all Safety Norms as

described in the tender. No relaxation or request for revision of quoted/accepted rates

shall be entertained subsequent to the opening of Bid on account of mobilization or

3.5 Bidder has to submit all the information as per required Bid document. Failure to

furnish all the information as per required Bid documents or submission of a Bid

containing deviations from the contractual terms and conditions, specifications and

requirements, shall be rejected.

3.6 The Bids shall be submitted within the time frames set out in the Notice Inviting Tender

(‘NIT’) and Bids submitted thereafter shall not be accepted and considered.

3.7 The tender documents shall not be transferable.

3.8 The Bidders are expected to examine all instructions, forms, terms & specifications in

the Bid documents and to get fully acquainted themselves with all the conditions and

matters which may affect the subject matter of the work/tender or the cost thereof. If

any Bidder finds any discrepancies or omissions in the specifications and documents

or any doubt in true meaning or interpretation of any part, he shall seek necessary

clarifications in writing if required.

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the Bids by

giving amendments.

3.11 During evaluation of Bids the Company may, at its discretion ask the Bidder (s) for

clarification of their Bid. The request for clarification and the response shall be in

writing and no change in prices or substance of the Bid shall be sought, offered or

3.12 The Company reserves the right to amend/ modify the Bidding documents at any time

prior to the deadline for submission of Bids, either at its own discretion or in response

to the clarification requested by a prospective Bidder. In such case, the Company may

in its discretion extend the deadline for submission of Bids in order to facilitate the

prospective Bidders for incorporating the effect of the amendment in their Bids.

3.13 The Bidders shall bear all costs and expenses associated with the preparation and

submission of their respective Bids, to attend meetings or conferences, if any,

including any pre award discussion with the successful Bidder, technical and other

presentations etc. and the Company shall not be liable for any expense thereof.

3.14 If the successful Bidder is consortium/joint deed of undertaking of company, the

Consortium leader/Bidder shall accept joint and several responsibilities and liabilities

for all obligations under the Contract. Timely and satisfactory completion of the work

and strict adherence to the allotted time frames for jobs shall be the essence of the

3.15 The Company reserves the right to qualify/disqualify any applicant without assigning

3.16 The Bidder shall be disqualified if any untrue statement or misrepresentation is made

in the Bid forms, attachments and other supporting documents submitted by the

4 ELIGIBILITY CRITERIA FOR BIDDERS

The following criteria shall be adopted for qualifying the Bidders for further proceeding.

4.1 Bidder should possess minimum Three years of experience during last five years

in similar nature of jobs like Transport Services and should enclose proof of the same.

Bidder shall submit necessary evidence for the same like self-attested copies of work

orders/Work Execution/Work Completion certificates from clients. The work

completion certificate shall comprise of Order value & Executed value. Bidders should

have executed the work directly. The work executed as a sub-contractor or subletting

agency shall not be taken in to consideration.

4.2 Bidder should produce evidence of having experience of successfully completed

similar works as defined hereunder during last five years ending last day of the

month previous to the one in which tender is invited, satisfactory progress of ongoing

works etc. secured from clients along with self-attested copies of documentary evidence

preferably photo copies of work experience. The experience should be either of the

One similar completed/executed work each costing not less than the amount

equal to Rs. 37 Lakhs excluding tax and duties.

Two similar completed/executed works each costing not less than the

amount equal to Rs. 24.50 Lakhs excluding tax and duties.

Three similar completed/executed works each costing not less than the

amount equal to Rs. 18.50 Lakhs excluding tax and duties.

4.3 Bidder should specifically mention fulfilling of above criteria in his offer along with details

of work orders & work completion/execution certificates issued by clients.

4.4 Tender fee: Rs.2950/- (Rs. Two Thousand Nine Hundred Fifty only). By Demand Draft/

RTGS in favor of GIPCL payable at Vadodara.

EMD: The EMD shall be accompanied in the form of DD/RTGS or Bank Guarantee given

by Bank as described in subsequent clause no.

4.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

4.6 Attested copies of relevant documents duly signed & seal on each & every page

shall be submitted. GIPCL may verify the documents, experience certificates issued by

concern authority. After opening of technical Bid, if any required attested documents

found missing in the Technical Bid submitted by the Bidder, the tender inviting authority

may inform to that Bidder by E-mail to submit the missing required documents within

stipulated time limit. If Bidder/Bidders fail to submit within stipulated time, their Bid will

be declared technically disqualified and no further correspondence will be entertained.

4.7 Bidder should have average annual turnover of Rs 1.00/- crore during last three

financial years. Bidder shall furnish annual audited financial statement duly

certified by Chartered Accountant for the last three financial years to demonstrate

the financial healthiness of the company. The balance Sheet and Profit and Loss

Account must be in the name of the company. Any type of MOU for this purpose will

not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does

not require audit, the bidder shall submit the turnover certificate from Chartered

4.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), & GST

registration number. Copies of the same shall be submitted.

4.9 The net worth of the bidder should be positive as evidenced from audited accounts

of last financial year.

4.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements /credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

4.11 If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court Case(s) or

Arbitration(s), either completed or under progress during last three (03) years or Black

Listed / Deregistered / Stopped or banned from dealing in the past by any Govt, of

Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported companies /

undertakings / organizations, Bid of that party may be liable to be rejected. Bidder

agrees and undertakes to accept decision of GIPCL in this regard as final and binding

on the Bidder without any demur and that no further correspondence shall be done in

this regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure / Form attached.

4.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as amended in Annexure / Form attached.

• If any Major Violation of any safety law(s) / Rule(s) is / are found during the

preceding Three (3) years, Bid of that party will be liable to be rejected. Bidder

agrees and undertakes to accept decision of GIPCL in this regard as final and

binding on the Bidder without any demur and that no further correspondence shall

be done in this regard at any stage.

• If any of the details submitted in the prescribed Annexure / Form to the Bid is/are

found to be false, incorrect at any time in future, then the Contract awarded to that

Bidder / Contractor shall be liable to be terminated forthwith without any notice /

correspondence and Bidder agrees and undertakes to accept decision of GIPCL in

this regards as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further, Performance /

Security Deposit will also be liable to be forfeited. Any dues to GIPCL from the

Bidder / Contractor shall be recovered from the pending bills or any other dues

payable to the Bidder / Contractor, if any or otherwise through any other recourse

available under the Laws

• The Bidder shall submit all the evidences, documents, attested copies of work

orders & work completion certificates etc… as a proof with EMD &Tender Fee and

also provide the requisite details online for meeting the prequalification

requirements. GIPCL will verify the experience, performance, capability & strength

of Bidders, independently for executing the job. GIPCL may visit the site & consult

the owner of the industry/property where similar job is executed by the Bidder.

GIPCL reserves the right to accept/cancel/reject any/all Bids without assigning any

reason thereof. The tenders of qualified Bidder/Bidders shall only be considered for

further evaluation.

4.13 Site Visit is mandatory prior to submission of bid to understand the scope of work,

working conditions, site conditions, equipment’s, tools & tackles, labor deployment,

associated risk, surrounding etc.

5 LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the

Bid exchanged by the Bidder and the Company, shall be written in the English language.

Any printed literature furnished by the Bidder, written in another language shall be

accompanied by an English translation for the purpose of interpretation of the Bid.

6 EARNEST MONEY DEPOSIT (EMD) and TENDER FEE

6.1 An EMD of Rs.1,00,000/- and Nonrefundable Tender fee Rs. 2,950/- shall accompany

with Bid. Tender fee shall be submitted through RTGS / in the form of a crossed bank

Demand Draft in favor of Gujarat Industries Power Co. Ltd. only.

6.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor of

Gujarat Industries Power Company Limited from any Schedule Public Sector Bank or

Schedule Private Sector Bank as per Performa of BG enclosed with this e-tender.

Alternatively, The EMD & Tender Fee may also be submitted through RTGS/online

mode of payment by the bidders as per the Bank details given below:-

BANK NAME:- INDIAN OVERSEAS BANK

BRANCH :- JAWAHAR NAGAR (0473) BRANCH

IFSC CODE :- IOBA0000473

NAME :- GUJARAT INDUSTRIES POWER COMPANY LIMITED

Also, EMD & Tender fee may be submitted through online payment gateway of

company’s website: www.gipcl.com (online Payment Form) as per detail provided

in Section-F (Annexure-M) herein under

6.3 In case EMD is paid in the form of BG, the same shall be valid for a period of 180 days

after the due date for submission of the bid.

6.4 The EMD of the successful bidder will be returned after payment of Security Deposit by

successful bidder.

6.5 The earnest money deposit will be refunded to the unsuccessful BIDDER as soon as

the tender is finalized and after award of LOI/Work Order. Any bid not accompanied with

EMD and Tender fee will be rejected. Tender fees and EMD should be submitted to

6.6 No interest shall be payable on EMD.

6.7 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or (ii)

withdraws his tender before the validity date of the tender.

6.8 SCHEDULE OF EMD & TENDER FEES

EMD &Tender fee and other documents dully

Address for Submission:

signed to be submitted in physical form on or

General Manager (M&C)

before due date of closing of the tender

Gujarat Industries Power Company Limited

P.O.Petrochemical –

Dist: Baroda (Gujarat)

Phone Nos.: (Direct) 2234252, EPABX

Extn: 4252, E-Mail: purchase @gipcl.com

7 SUBMISSION OF BIDS

A. MODE OF SUBMISSION

The bids shall be submitted online at the e-portal system within the dates specified in

the NIT along with the details of tender fees, EMD in two parts as under:

a) Pre qualification and Techno-commercial Bid without price.

• Price Bid shall be submitted only in soft form through website

https://www.nprocure.com

• Note: Estimate includes cost of all manpower, equipment, vehicles,

consumables, tools & tackles, transportation, Safety statutory

compliance, mobilization etc...

• Goods & Service tax shall be paid extra at actual as per prevailing rates as

declared by Central Government on submission of documentary evidence.

• Bidder shall have to quote the rates in the form of %age. i.e. “At

Estimated Value OR _____%age below the estimated value

OR______% age above the estimated value.”

• GIPCL reserve the right to conduct e-reverse auction through (n) Procure

• If two or more bidders who have quoted at par with the SoR Rate, Work Order is

to be awarded to the bidder who is having higher average annual turnover during

last three financial years, if reverse auction is not conducted by GIPCL.

• The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

• Price bid submitted in hard copy shall not be considered for opening.

B. METHOD OF TENDERING/SIGNATURE ON BIDS

i. The Bid must contain the postal address like name, residence and place of business of

the person or persons submitting the Bid and must be signed and sealed by the Bidder

with his usual signature. The name of all persons signing the documents shall also be

typed or printed below the signature on each page.

ii. Bid by a consortium/joint deed of undertaking of company/partnership firm must be

furnished with full names of all partners and be signed with the partnership name,

followed by the signature and designation of one of the authorized partners or other

authorized representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

iii. Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or other

person or persons authorized to Bid on behalf of such Corporation/Company. A certified

copy of the board resolution/power of attorney authorizing such partner or

representative shall also be submitted.

iv. The Bidder's name stated on the proposal shall be the exact legal name of the firm.

v. Erasures or other changes in the Bid Documents shall be initialed by the person signing

vi. Bids not conforming to the above requirements of signing shall be disqualified.

8 MODIFICATION AND WITHDRAWAL OF BIDS

a) The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b) No Bid shall be modified subsequent to the deadline for submission of Bids.

c) No Bid shall be withdrawn in the interval between the deadline for submission of Bids

and the expiration of the period of bid validity.

9 POLICY FOR BIDS UNDER CONSIDERATION

a) Bid shall be deemed to be under consideration immediately after opening of the bid and

till official intimation of award/rejection made by the Company to the Bidders.

b) While the Bids are under consideration, Bidders and / or their representative or other

interested parties are advised to refrain from contacting by any means, the Company.

The Engineer, if necessary, will obtain clarifications on the Bids by requesting for such

information from any or all the Bidders, in writing as may be necessary. The Bidder will

no be permitted to change the price or substance of the Bid after the Bid has been

10 EFFECT AND VALIDITY OF THE BID

a) The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the last date of submission of Bids.

b) The submission of any Bid along with the required documents and specifications shall

constitute an agreement that the Bidder shall have no cause of action or claim, against

the Company for rejection of his Bid. The Company shall always be at liberty to reject

or accept any Bid or Bids at his sole discretion and any action will not be called into

question and the Bidder shall have no claim in that regard against the GIPCL.

11 OPENING OF BIDS

11.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case may be,

in presence of Bidder's representatives whenever such a procedure has been specified.

Otherwise the tender will be opened by the authorized officers of GIPCL.

11.2 Preliminary Examination:

The Company will examine the Bids for any computational errors, for sureties furnished

by bidder, for authentication of documents submitted and completeness of the Bids.

Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price will

be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of total prices, the

sum of total prices shall prevail and the Total Bid Amount will be corrected & will be

binding to the bidders.

12 EVALUATION & COMPARISON OF BIDS

12.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest

evaluated Bid in conformity with the specifications of the tender documents.

12.2 The Technical Bids will be examined for minor matters regarding qualification of bids.

Subsequent to correspondence with the respective bidders, the decision of Tender

Committee will be final.

12.3 All responses to requests for clarifications shall be in writing and shall be presented to

the Company through e-mail or in a sealed envelope on or before the given date

requested by the Company. If the Technical clarifications sought by the Company do

not reach the Company on or before due date, the Bid will be rejected.

12.4 The comparison of all the Bids shall be carried out with reference to the scope of work

as per the technical specification. Any deviation/omission shall be evaluated at highest

quoted price of the deviation/omission quoted by any of the Bidder. In case a separate

price (for omission) is not given by any other Bidder, a reasonable price of the same

shall be taken & the same shall be binding to the Bidders.

12.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The loading

shall be carried out at an interest rate of 2% above PLR of SBI.

12.6 A Bid to be substantially responsive shall be one which on evaluation confirms to all the

terms, conditions and specifications of the Bid documents without any material deviation

or reservation.

12.7 For the above referred purpose, a ‘material deviation’ shall be one which:

a) Which affects in any substantial way the scope, quality or performance of the contract,

b) Which limits in any substantial way and in a manner inconsistent with the Bid

documents, GIPCL’s right or the Bidder’s obligations, under the contract,

c) Whose rectification would affect unfairly the competitive position of other Bidders

presenting substantially responsive bids.

13 RIGHT OF REJECTION OF TENDERS

13.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process

and reject all Bids at any time prior to award of contract, without thereby incurring any

liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder

or Bidders regarding the same.

13.2 Any Tender without EMD and Tender fee will be treated as non-responsive and shall be

rejected at the outset & no further correspondence shall be entertained regarding this.

13.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such

Bidder has quoted an abnormally low rate in the Bid document/price Bid.

14 AWARD OF CONTRACT

14.1 GIPCL will award the contract to that bidder whose quotation has been determined to

be substantially responsive and evaluated as the lowest quotation in conformity with the

requirements of the specifications and documents contained herein, provided further

that the bidder is determined and evaluated to be qualified to perform the contract

satisfactorily.

14.2 The successful bidder shall be intimated of his selection through the Letter of Intent or

Letter of Award/ Work Order which shall be sent to him through e-mail, courier, fax or

registered mail.

14.3 GIPCL reserves the right to cancel/short close the contract during the contract period

without assigning any reason.

14.4 GIPCL reserves the right to split the contract quantity between vendors.

15 CONTRACT PERIOD

15.1 The contract will be for a period of 02 years from the date of actual commencement of

operation of the contract as stated in the Work Order (‘Contract Period’).

15.2 GIPCL reserves the right to extend the Contract Period up to 3 months on the same

rates and terms and conditions without any price escalation and entering into any new

15.3 The said Contract Period can be extended if mutually agreed upon by both the parties

up to one year and in such a case a revised work order shall be issued at the same

rates and terms & condition or at negotiated rates acceptable by both parties i.e. the

Company & the Contractor.

16 ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

17 Clarification of Bidding Documents

If any Bidder requires any further information or clarification in the Bidding Documents,

may notify the Company before one week of last date of submission of online Bid, in

writing or by E-mail at the GIPCL's mailing address [email protected]

as indicated in the 'Invitation to Bids'. The GIPCL's response (including an explanation

of the query) will be sent in writing or by E-mail to all prospective Bidders who have

received the Bidding Documents.

18 TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence

to the time schedule for performing the specified 'Works'.

19 UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies or

omissions in the specifications and documents or is in doubt for any meaning of any

part, he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable through

cheque/RTGS only.

GUJARAT INDUSTRIES POWER COMPANY LIMITED

Tender No: MAT/MM/TRANSPORT ARC/GIPCL/2025-27

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

Sr. Description

01. Tender documents are available only in electronic format and same can be

downloaded from the website https://www.nprocure.com and

https://gipcl.nprocure.com and it can be also viewed from Company’s website

02. Price should be submitted online through the website https://gipcl.nprocure.com only.

No physical submission of price bid will be entertained as it should be furnished on-

03. Bidders who wish to participate in online tenders will have to procure / should have

legally valid Digital Certificate (Class III) as per Information Technology Act-2000,

using which they can sign their electronic bids. Bidders can procure the same from

any of the license certifying Authority of India or can contact (n)code solutions- a

division of GNFC Limited, who are licensed Certifying Authority by Government of

04. All bids should be digitally signed. The bidders are required to contact at the below

mentioned address for detailed training on on-line tendering and also for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Infotower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

E-mail: [email protected], website: www.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non

E- REVERSE AUCTION:

1) GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

3) Opening Price, Detrimental value and duration for the e-Reverse Auction shall be

informed to the qualified bidders before start of e-Reverse Auction.

4) After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

5) To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://e-auction.nprocure.com that the bidder shall be allowed to participate the e-

Reverse Auction

6) In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required

for participating in online e-reverse bidding, then the Bidder can contact the following

office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e

tendering registration process.

GUJARAT INDUSTRIES POWER COMPANY LIMITED

Tender No: MAT/MM/TRANSPORT ARC/GIPCL/2025-27

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security/Performance Bank Guarantee, the successful Bidder, to

whom the work is awarded, shall be required to furnish a Performance Bank Guarantee

(PBG)/Contract security deposit (SD) in favour of Gujarat Industries Power Company

Limited of an equivalent amount of ten percent (10%) of the “Annual Contract Price

excluding taxes and duties” in the format attached in SECTION-F, and it shall

guarantee the faithful performance of the 'Contract' in accordance with the terms and

conditions specified in these documents and specifications. Contract security

deposit/PBG shall be submitted strictly within twenty one days from the date of

LOI or work order, whichever is earlier. The PBG/ Security Deposit shall be valid up to

retention period of four months from the contract completion date. The Guarantee

amount shall be payable to the Company in Bidder's home currency without any

condition whatsoever.

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract

security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Retention Period' after

completion of contract and on fulfilling contractual obligations throughout the retention

period. However, any delay in submission of SD will result in equivalent late release of

entire SD after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of Performance

2. RECOVERY CLAUSE:

(a) In case of any damage of equipment/machinery due to negligence of contractor or any

other reasons attributed to contractor the decision of Head of Management regarding

the amount of recovery shall be final and binding subject to a maximum of 10% of

contract value. Recovery will be affected from the monthly bills and/or retention

money/security deposit.

(b) If the contractor fails to execute the work as per directions of HoD Security within the

time frame given in work order and as per day to day instructions by HoD Security /in-

charge, GIPCL shall get the work done by third party at the risk & cost of the contractor

with 10% additional overhead charges of GIPCL.

3. DEDUCTIONS FROM CONTRACT PRICE:

All costs, charges or expenses that GIPCL may have paid, for which, under the contract

the contractor is liable, shall be recovered by the GIPCL. The contractor shall pay all

such claims within 15 days of claim failing which the same shall be deducted from the

bills of contractor.

Income Tax shall be deducted from your bills as per IT rules prevailing from time to time.

Successful bidder will have to submit the copy of PAN CARD along with invoice.

5. TERMINATION OF CONTRACT BY GIPCL:

Contractor shall be responsible to complete the jobs within agreed time schedule and

in case contractor fail to complete the job, GIPCL shall recover from his bill, Security

Deposit and / or whatsoever for expenses incurred to complete the job with additional

10% overhead charges.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound completion of work, workmanship & safety (OHSAS policy of GIPCL) etc

then GIPCL has right to terminate the contract at any time by giving you 15 days

advance notice without assigning any reason and will make the alternate arrangement

at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after

giving 15 days advance notice to the contractor if any of the following events occur –

(a) Contractor is adjudged as insolvent.

(b) Contractor has abandoned the contract.

(c) Contractor fails to proceed with the work with due diligence as per requirements of

(d) Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

(e) Contractor repetitively violating the safety norms for more than three incidents.

(f) Any major contradiction of applicable labour laws.

(g) Any major deviations from contractual terms and conditions including quality of

(h) GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG

6. FAILURE & TERMINATION:

(a) If the CONTRACTOR after receipt of written notice from the GIPCL requiring

compliance, with such further drawings and / or the GIPCL instructions fails within

seven days to comply with the same, the GIPCL may employ and pay other

agencies to execute any such work whatsoever as may be necessary to give effect

thereto and all costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL on a certificate by the GIPCL as a debt or may be

deducted by him from any money due or to become due to the CONTRACTOR.

(b) If the contractor fails to execute the work or fails to mobilize the resources, services

and equipments as per directions of GIPCL within the time frame given and/or

violating the GIPCL’s safety rules & regulations, GIPCL shall get the work done by

third party at the risk & cost of the CONTRACTOR with additional 10% overhead

charges of GIPCL and all costs incurred in connection therewith shall be

recoverable from the CONTRACTOR by the GIPCL as a debt or may be deducted

by him from any money due or to become due to the CONTRACTOR.

7. SETTLEMENT OF DISPUTES:

(a) Any disputes or difference of opinion between parties arising out of the contract to

the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration & Conciliation Act-1996, as amended

from time to time. The place of arbitration shall be at Vadodara/ Surat or any other

place within state of Gujarat.

(b) Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

8. INTERPRETATION OF CLAUSE:

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of Head of Management (HOM)-GIPCL will be final and binding on the

9. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund Act,

Payment of Bonus Act, Labor Law Act, maternity benefit act in respect of employees

engaged by him for the work and shall have to maintain necessary records. In case any

amount becomes due to be payable by him to his employees or to the Government

under the above rules, regulation, Acts.

10. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third party

workmen due to any act omission / indiscretion on your part while undertaking the work

and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident,

death or injury to any of contractor’s workmen or any third party due to negligence, act

or omission on your part.

11. FACILITIES TO BE PROVIDED BY GIPCL:

The Company shall provide the subsidised canteen facility at site.

12. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other

Party in writing of such conditions and the performance shall be suspended as per

mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of

the Party and not foreseeable by the Party and shall include events of floods,

explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts result in

the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever

which may be brought against or suffered by GIPCL which it may sustain, pay or incur

as a result of or in connection with the performance/ purported performance/ non-

performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any direction

or order is issued by court at any point of time the contractor shall comply with and

implement such direction or order whether passed at the time of award of contract or

during the pendency of contract. Further, the Contractor shall indemnify the GIPCL

against all consequences arising and affecting GIPCL owing to the compliance of the

orders by the Contractor.

14. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts

at Baroda/Surat shall have jurisdiction regarding the same.

GUJARAT INDUSTRIES POWER COMPANY LIMITED

Tender No: MAT/MM/TRANSPORT ARC/GIPCL/2025-27

SPECIAL CONDITIONS OF CONTRACT

1. DETAILED SCOPE OF WORK

1.1 The vehicles will be hired on both regular and casual basis to meet the operational

requirements of the organization. Regular hire vehicles will cater to daily and fixed

conveyance needs at the Corporate Office, Vadodara, while casual hire vehicles

will be deployed as required for official visits and project-related assignments at

1.2 Regular Hire.

The details of the required vehicles are provided in the table below:-

Requirement of Vehicles: Regular Basis

Sr. Description Qty. Duty Hours

(a) Diesel – Swift Dzire – AC or equivalent, Capacity- 04 Nos. Ten (10)

(b) Diesel Jeep / Bolero / Ertiga – (Hard Top) AC or 01 No. Twenty four

equivalent, (24) Hours

Capacity- 7Seater

(c) Petrol Ambulance Van AC with Ambulance 01 No. Twenty four

Passing in RC Book For 24 Hours. (24) Hours

1.3 Casual Hire.

The details of the required vehicles are provided in the table below:-

Requirement of Vehicles: Casual Basis

Sr. Description UOM Duty Hours Other Charges

(a) Diesel – Swift Dzire – AC Nos 10 hrs 250 Kms (i) Charges per

or equivalent. Duty) for per day Kms for extra

Capacity- 5 Seater local duty (12 hrs Kms, exceeding

Duty) for 80 Kms.

(b) Diesel Innova ACor Nos outstation

equivalent SUV, Capacity- duty (ii) Detention

7Seater charges per hour

(up to 06 Hrs).

(c) Diesel Maruti Suzuki Nos (iii) Detention

Ertiga AC or equivalent charges for

Capacity-7 Seater hour i.e. Night

1.4 The Bidder shall provide different types of vehicles in good roadworthy condition.. The

following eligibility criteria, shall be applicable during the proposed contract:-

(a) The vehicle provide under the contract, whether for regular or casual (as and

when required) must not be older than one year from the commencement of the

contract period. For example, if the contract starts on 15 April 2026, then the model

of vehicle supplied must have been registered within the last 12 months.

(b) The vehicles shall be provided on a turnkey basis, complete with drivers. The

responsibility for operation, maintenance, and compliance shall rest with the contractor.

All vehicles deployed for both local and outstation duties must have valid taxi permits

issued by the RTO, and the AC Ambulance Van must be ambulance-passed in the

Registration Certificate (RC) Book.

1.5 The vehicle engaged for ten (10) hours should report at 08:30 a.m. sharp for duty at

GIPCL – VADODARA. Office working hours for vehicles will be from 08:30 to 18:30

hours. For duty more than the above prescribed hours, extra payment will be made as

per the agreed rates.

1.6 The Bidder shall increase or decrease No. of vehicles in accordance with the

requirement of GIPCL from time to time.

1.7 The Bidder shall provide petrol/Diesel AC Ambulance Van with Ambulance Passing in

RC Book up to date road-worthy and good condition in all respect with First Aid box,

oxygen cylinder with attachment and stretcher at his own cost.

1.8 The vehicles are to be utilized for transportation of man & materials of GIPCL in local

and / or outstation area.

1.9 In case contractor intends to hire limited vehicle from other party/person, he will have to

produce a power of attorney from owner of the vehicle, and an affidavit from owner duly

attested by a notary public. Authorizing the contractor to ply the vehicle(s) on hire and

covering all liabilities under various central / state / municipal Acts / rules & regulations

1.10 The driver should be educated enough to write the Log Book properly. He shall fill up

the logbook for every trip and shall be required take signature of authorized user /

representative of the Company everyday. If the logbook is incomplete, charges will not

1.11 The condition of the taxies provided shall be up-to-date and in tip-top condition

including facilities such as seat covers, car tape, Air condition unit, spare wheel,

tool kit, wipers etc. The Driver must possess a Mobile Phone in working condition

& the details thereof shall be intimated to the concerned officers well in advance.

Fueling of hired vehicle shall be carried out prior to reporting for duty and there

must be adequate arrangement for fuel-lubricant with the driver of the hired

2. DETAILS OF OPERATION:

2.1 The Bidder shall provide & operate all types of vehicles in a good running condition with

2.2 The Bidder shall operate all vehicles at his own cost with full responsibilities whatsoever,

including fuel, maintenance, RTO taxes, Insurances, interstate permission, charges.

However, toll tax, parking & GST shall be reimbursed by GIPCL at actual on submission

of original paid challan / receipts.

2.3 Vehicles normally shall ply in VADODARA City and outstation trips as may be required

from time to time.

2.4 In case of change in requirement of number of vehicles by GIPCL, the Bidder shall

execute the requirement within twenty four (24) hour’s notice i.e. Bidder shall provide

additional vehicle or withdraw vehicle during this stipulated time.

2.5 The Bidder shall provide casual vehicle as per GIPCL’s requirement for which a booking

will be given by 5.30 p.m. for next working day by GIPCL authorized person.

2.6 Only Sundays as observed by GIPCL will be treated as holiday for the bidder. If, in case,

vehicle/s used on that day, charges as per casual rate will be applicable. These do not

apply to vehicles hired for twenty four (24) hours duty.

2.7 In case of emergency, GIPCL may intimate for vehicles required after office hours by

intimating over contact phone no. given by the Bidder. The Bidder has to give timely

response in such emergency situation.

2.8 The Bidder shall employ drivers having minimum experience of Five years and having

a valid driving license to drive commercial / taxi throughout the period of the contract.

2.9 Contractor will not assign or subcontract the work awarded to them without the

Company’s written permission. Contractor shall ensure that the drivers engaged by

them for driving the taxies are competent, knowledgeable about RTO regulations, holds

appropriate valid license as per rules, the drivers will be co-operative, amicable, clean,

well dressed, well behaved, well mannered (“Standard of Performance”) and shall

promptly carry out instructions given by the representatives or authorized users of the

Company from time to time. In case of any failure on the part of the driver to adhere to

the Standard of Performance and to carry out these instructions, the contractor shall

promptly replace him to the satisfaction of the Company or in case of failure to do so,

Company will be free to engage any other taxi for that day at contractor’s costs and

risks, the contract shall be determined immediately and can become ground for

termination by the Company with no further payment.

2.10 Driver should be sufficiently experienced to drive on highways and city, he must be in

possession of Taxi and driving license while driving. The Contractor shall deploy his

personnel after verifying their credential. Contractor will also issue photo identity card to

2.11 The Bidder shall see that the drivers on duty wear neat & clean clothes / uniform and if

GIPCL finds the services / conduct of the driver unsatisfactory, the Bidder will replace

the driver within forty eight (48) hours as per the advice of GIPCL.

2.12 The Bidder shall assume all liabilities and responsibilities arising out of the act,

commission / omission or negligence on the part of driver and GIPCL will not be liable

at all in these respects. If required by GIPCL, Bidder shall unconditionally and

immediately replace driver/s. The bidder shall indemnify and keep indemnified GIPCL

for any and all such cost, expenses, charges and liabilities incurred or suffered by

GIPCL on account of any such eventuality.

2.13 The Bidder shall ensure that vehicles provided and operated in a battery area should

be fitted with a spark arrestor / safety muffler and PUC certificate etc.

2.14 The Bidder’s drivers shall observe all rules and regulations relating to discipline, safety

and such other norms of GIPCL which are in force from time to time.

2.15 The Bidders shall provide mobile phones of the drivers which shall be in working

condition at all the times.

2.16 The Bidders shall provide water bottle & news paper in all outstation vehicle trips.

Bid Evaluation: Evaluation of qualified price bid shall be done based on rate / total

value of rate of Annexure-IV & Annexure - V.

3. CONTRACT PERIOD

3.1 This rate contract shall be valid for a period of two years i.e. from 15th April,

to 14th April, 2028, and on completion of contract period it will stand as terminated,

however, performance shall be reviewed after three (3) months from the date of award

of the contract. If, the performance is not found satisfactory then the GIPCL shall have

right to terminate the same, otherwise the same shall be continued for a further period

of twenty one (21) months on the same rates, terms and conditions.

3.2 GIPCL reserves the right to extend the contract for further period of three months on the

same terms & conditions after completion of contract period.

3.3 GIPCL also reserve the right to extend the contract for further period of 01 year (after

extension of three months period) with mutually agreed upon by both GIPCL &

3.4 During the currency of the contract or extended period, contract can be terminated by

either party by giving one month notice in writing without assigning any reason

4. TERMS OF PAYMENT

4.1 GIPCL shall pay the bill every months as per agreed rate plus Government taxes

applicable from time to time for providing transport service effectively and efficiently for

the fulfillment of this agreement.

4.2 The Bidder shall submit the bills with original logbook within five (5) working days after

completion of each calendar month and shall be paid within twenty (20) days after

receipt of the bills by GIPCL.

4.3 Vehicle hired for a continuous period of fifteen (15) days or more will be considered as

hired on monthly basis, whereas, if, hired for less than fifteen (15) days, it will be

considered as hired on casual basis and payment for that vehicles will be made

accordingly. Where the vehicle is used / detained for less than half an hour, for the

purpose of calculation of charges, it will be ignored and if it exceeds half an hour, then

one-hour charge shall be payable.

4.4 The Bidder shall maintain a separate logbook for each vehicle provided to GIPCL and

shall make entry of start / close kilometer with time in logbook for every trip undertaken

with the certification of user. Entry of kilometers made into the logbook, but not certified

by the user shall not be admissible for payment.

4.5 The Bidder’s invoicing to be based on total Kms. from GIPCL Office for all vehicles,

reporting directly at GIPCL Office at Vadodara.

4.6 If the vehicle is given duty to pick-up from city, directly before Office hours, the Kms.,

will be accounted from Bidder’s Office to pick up point and back to GIPCL.

4.7 If the vehicle is given duty to release point from GIPCL at the time of closing hours, the

Kms., will be accounted from GIPCL to release point and back to Bidder’s Office.

5. PRICE VARIATION

5.1 The rates quoted by the Bidder shall remain firm throughout the contract period. At

present November – 2025, price of petrol has been considered @ Rs.94.15 per ltr.

& for Diesel @ Rs.89.25 per ltr., for this bid purpose. If the price of petrol / diesel is

increased / decreased, the formula will be based on 1 ltr. of petrol / diesel for over

5.2 The formula is considering fuel average as 1 ltr fuel either petrol / diesel = 14 KM

5.3 The increase / decrease will be given on per kms., basis. For e.g. if the price of diesel /

petrol is increased by 28 paisa per ltr then 28 divided by 14 kms. = 02 paisa per kms.

Price variation will be on actual kms. usage only.

5.4 In case of any liabilities arising to GIPCL on account of default on your part in carrying

out various functions, the same will be deducted while your monthly running bills or

PBG, same shall be recovered by any other legal means available as per the law.

6.1 GST as applicable shall be paid by GIPCL extra at actual basis. Please submit the copy

of GST registration along with invoice.

6.2 Income Tax shall be deducted from your bills as per IT rules prevailing from time to time.

Please submit the copy of PAN Card with your invoice.

7. RIGHT OF REJECTION OF TENDERS:

7.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process

and reject all Bids at any time prior to award of contract, without thereby incurring any

liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder

or Bidders regarding the same.

7.2 Any Tender without EMD will be treated as non-responsive and shall be rejected at the

outset & no further correspondence shall be entertained regarding this.

7.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such

Bidder has quoted an abnormally low rate in the Bid document/price Bid.

8.1 Breakdown. In case of breakdown of any vehicle/s or if the vehicle is not found

roadworthy condition than the same shall be replaced by the Bidder within two (02)

hours of time of failure. GIPCL shall impose penalty @ Rs.900/- (Rupees Nine Hundred

Only) per such occasion per vehicle. If, GIPCL incurs any additional expenditure on

account of alternate arrangement for that day, the same shall also be recovered from

the contractor bills / Bidder’s Security Deposit (SD) / monthly pending bills.

8.2 Defect in Service. GIPCL shall deduct from Bidder’s bill Rs.200/- (Rupees Two

Hundred Only) per occasion by way of penalty for any type of error or defect in

providing services.

8.3 Rash or Negligent Driving. GIPCL shall deduct a penalty of Rs 500/- in case

the driver is found to exceed speed limit/rash/negligent driving/willful default of traffic

rules and signals. This shall be accompanied by a written complaint and proof by the

user. The imposition of penalty will be at discretion of HoD Security. GIPCL reserves

the right to terminate the contract in case of repeated offences in this regard.

8.4 Smoking/Use of Tobacco /Gutkha/Alcohol/Intoxicants. Use of intoxicants

including alcohol, tobacco and all its by products is strictly prohibited. Any infringement

would be penalized to a tune of Rs 2000/-, GIPCL reserves the right to terminate the

contract in case of repeated offences in this regard.

9. LEGAL ASPECTS

9.1 The Bidder shall keep all vehicles in operational condition adequately insured, duly

registered with concerned RTO, renew PUC, license valid at all times during the period

of contract. Copies of each document shall be maintained in the vehicle all times and

the same shall be submitted to GIPCL Authorised officer.

9.2 The Bidder shall obtain necessary comprehensive insurance policies for all vehicles in

respect of all the insurable liabilities under the Motor Vehicles Act., the Employees’

Compensation Act (for drivers and conductors), Fatal Accident Act, Personal Injuries

Act., Natural Hazardous, Riots / arson etc and copy of the policy shall be submitted to

GIPCL Authorized officer.

9.3 The Bidder shall at all times indemnify and keep indemnified GIPCL and its Officers,

Servants, Guests and their family members, assignees, heirs and agents against all

third-party claims, whatsoever, including but not limited to property losses / damages,

personal accident, injury or death of persons of any subcontractor and / or servants or

agents of the Bidder and / or damage to property of GIPCL arising out of the use of the

hired vehicles.

9.4 The Bidder shall also obtain necessary license, registrations as may be required under

the applicable laws.

9.5 This being a job contract for providing transportation services, the Bidder shall be the

principal employer for all purpose for drivers, conductors and any other employees

employed by the Bidder for the purpose of providing services under this contract.

9.6 GIPCL shall be entitled to recover full amount with all other consequential cost, charges

and expenses from Bidder, which GIPCL incurs, on account of compliance of any

statutory provision for breach of any terms and condition of the contract.

9.7 The Bidder shall submit a copy of RTO book and insurance policy and each requisite

license and registration certificate with respect to Motor Vehicle Act within one week

time from the award of the contract. The Bidder shall also be responsible to maintain

necessary record & register required as per various acts.

9.8 No employee, agent or sub-agent of the Bidder shall smoke or light anything within the

premises of GIPCL and carry matchbox / lighter or any other explosive and/or

inflammable material inside the Plant. Provisions of this clause shall be observed by the

driver, conductor etc at the time of driving the vehicle. Breach of this condition will be

viewed very seriously by GIPCL and GIPCL can impose penalty or even terminate the

contract on repetition of breach of this condition.

9.9 The Bidder shall issue Identity cards with recent photographs to their employees

engaged by them with instructions that they shall display the Identity Card while on duty

and shall produce the same on demand to GIPCL.

9.10 The Bidder shall not directly or indirectly assign or sub-let total/any part of the contract

to any other party or agency.

10. ADDITIONAL PRE QUALIFICATION CRITERIA

10.1 If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court Case(s) or

Arbitration(s), either completed or under progress during last three (03) years or Black

Listed / Deregistered / Stopped or banned from dealing in the past by any Government

of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported companies

/ undertakings / organizations, Bid of that party will be liable to be rejected. Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final and binding

on the Bidder without any demur and that no further correspondence shall be done in

this regard at any stage Section-II / Form attached.

10.2 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety

Laws and Regulations” as amended in Section-I / Form attached.

If any of the details submitted in the prescribed Annexure / Form to the Bid is/are found

to be false, incorrect at any time in future, then the Contract awarded to that Bidder /

Contractor shall be liable to be terminated forthwith without any notice / correspondence

and Bidder agrees and undertakes to accept decision of GIPCL in this regards as final

and binding on the Bidder without any demur and that no further correspondence shall

be done in this regard at any stage. Further, Performance / Security Deposit will also be

liable to be forfeited. Any dues to GIPCL from the Bidder / Contractor shall be recovered

from the pending bills or any other dues payable to the Bidder / Contractor, if any or

otherwise through any other recourse available under the Laws.

11. STATUTORY REQUIREMENTS

11.1 The Bidder shall be fully responsible against any accident / injury to or death of their

personnel while on duty working whether in premises of GIPCL or outside GIPCL shall

not be responsible or liable for any such accident / injury / death either in terms of

compensation or any other form of liability. The Bidder shall meet with all other statutory

requirements & regulations as per existing laws.

12.1 The Bidder shall be liable in respect of any demand or compensation payable by Law

in respect of consequences of any accident or injury to any workman or other person

employed & shall indemnify and keep indemnified GIPCL against all such damage,

compensation against all claims.

12.2 GIPCL shall not be liable for any compensation payable by Law in respect of any

demand, any accident or injury to contractor’s workman / representative.

12.3 In case of any liability arise to GIPCL, on account of failure on the part of contractor; the

same shall be adjusted from contractor’s due payment.

13.1 The Bidder representative will visit to GIPCL premises everyday to check performance

& will report to GIPCL Authorized Officer.

13.2 The Bidder’s Sr. Executive shall visit GIPCL periodically to review performance and get

feedback from Authorized Officer of GIPCL.

13.3 GIPCL reserves the right to inspect at any times the books and record maintained by

the contractor under this contract.

14. SAFETY CLAUSE

14.1 The Bidder shall observe all the safety and security rules and regulation of GIPCL which

are at present in force and which may come into force during the pendency of the

contract. Any violation of any rules and regulations will entail penalty and in case of

grave violation of the terms of this contract, GIPCL may exercise the option of

termination of the contract.

14.2 The Bidder employees shall not damage any property of GIPCL. The contractor agrees

and undertakes that in case of default the damages as assessed by the Authorized

Officer of GIPCL, whose assessment shall be final and binding to the Bidder and the

same amount shall be recovered from the Bidder.

15. UNDERTAKING

I have thoroughly read and understood tender notice for ARC of transport for GIPCL –

VADODARA. I fully endorsed all aspects of this tender notice and hereby undertake to

confirm these provisions in the letter in spirit.

Place: Name & Designation of Officer Seal

Name of Authorized persons: ________________________________

GUJARAT INDUSTRIES POWER COMPANY LIMITED

ANNEXURE- IV for SCHEDULE OF RATE FOR OUR REGULAR

Sr. Item Description Estimated UOM Unit Total Total Amount

Sr. Item Description Estimated UOM Unit Total Total Amount

No.s Qty.In Rate Amount In Rs. Yearly

Monthly Monthly

1 Diesel Swift Dzire – AC or equivalent Sedan, 5-

Seater – with AC up to 1500 Kms per Month (10 4 Nos.

hours Duty) for local duty 39371 157484

1a Charges per Kms for extra Kms, exceeding

1b Detention charges per Hr. (up to 6 hrs.) beyond Per

18:30 hours hours

1c Detention charges for exceeding 06 hour i.e. Night Night

2 Diesel Jeep / Bolero / Ertiga – (Hard Top) AC or

equivalent SUV,

Capacity- 7Seater- Charges per month for utilization

upto 1500 kms ( 10 hours Duty) for local duty 53152 53152

2a Charges per KM for extra kms. Exceeding 1500 kms 250 Kms 15.75 3937.5

3 Petrol Ambulance Van - AC with Ambulance

passing in RC book For 24 hours - Minimum

Charges per month 1 Nos.

up to 500 kms & 24 hours 38978 38978

3a Charges per KM for extra kms. Exceeding 500 kms 20 Kms 0.98 19.6

Total Estimated amount for a year without GST

Total Estimated amount for two year without GST

GST will be paid on actual amount payable by GIPCL.

Penalty as per decision of the controlling office of the company will be imposed for each

occasion of noncompliance / fault.

Rates quoted should be firm & final (except fuel price variation). Above rates derived

with unit rate of Petrol Rs 94.15 per liter and Diesel Rs 89.25 per liter.

Place: Name & Designation of Officer Seal

GUJARAT INDUSTRIES POWER COMPANY LIMITED

ANNEXURE- V for SCHEDULE OF RATE FOR OUR CASUAL BASIS

Sr. Item Description Qty.In UOM Unit Total Total Amount

Sr. Item Description Qty.In UOM Unit Total Total Amount

No. Nos Rate Amount In In Rs. Yearly

1 Diesel Swift Dzire – AC or equivalent Sedan, 5-

Seater – with AC up to 80 Kms per day (10 hours Nos.

Duty) for local duty 2657.58 26575.8

1a Diesel Swift Dzire – AC or equivalent Sedan, 5-

Seater – with AC up to 250 Kms per day (12 hours Nos.

Duty) for outstation duty 3366.27 84156.75

1b Charges per Kms for extra Kms, exceeding Kms

(80 Kms or 250 Kms)

1c Detention charges per hour (up to 06 Hours) 20 Per

1d Detention charges for exceeding 06 hour i.e. Night 10 Night

halt Halt 246.07 2460.7

2 Diesel Innova or equivalent SUV, 7-Seater with

AC up to 80 Kms per day (10 hours duty) for local Nos.

2a Diesel Innova or equivalent SUV 7-Seater – with

AC up to 250 Kms per day (12 hours Duty) for Nos.

outstation duty 5610.45 28052.25

2b Charges per Kms for extra Kms, exceeding Kms

(80 Kms or 250 Kms)

2c Detention charges per hour (up to 06 Hours) 10 Per

2d Detention charges for exceeding 06 hour i.e. Night 05 Night

halt Halt 295.29 1476.45

3 Diesel Maruti Suzuki Ertiga or equivalent MUV

7 Seater with AC up to 80 Kms per day (10 hours Nos.

Duty) for local duty 2952.87 5905.74

3a Diesel Maruti Suzuki Ertiga or equivalent MUV

7 Seater with AC up to 250 Kms per day (12 hours Nos.

Duty) for outstation duty 5118.31 51183.1

3b Charges per Kms for extra Kms, exceeding Kms

(80 Kms or 250 Kms)

3c Detention charges per hour (up to 06 Hours) 10 Per

3d Detention charges for exceeding 06 hour i.e. Night 5 Night

halt Halt 295.29 1476.45

Total Estimated amount for a year without GST

Total Estimated amount for two year without GST

NOTE: Above Vehicle Required on Casual Basis (As and When required). GST will be paid

on actual amount payable by GIPCL

Place: Name & Designation of Officer Seal

GUJARAT INDUSTRIES POWER COMPANY LIMITED

APPLICABLE GST TAX SLAB BID:

SR. NO. DESCRIPTION APPLICABLE GST

1 ANNEXURE-IV FOR SCHEDULE OF RATE FOR

REGULAR REQUIREMENT

2 ANNEXURE-V SCHEDULE OF RATE FOR CASUAL

Kindly note that all bidders shall mention specifically GST rate applicable in the above-

mentioned Annexure. GIPCL may consider GST as inclusive if they do not mention / left

blank GST column as herein above.

Place: Name & Designation of Officer Seal

PROFORMA FOR CONTRACT TRANSPORT-CUM-PERFORMANCE

GUARANTEE BY SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

To be executed on non-judicial stamped paper of approximate value)

B.G. No. Date :

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO:

A N O L I , Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred to

as “The company / Owner” w h i c h expressions shall unless repugnant to the

subject or context includes its legal representatives, successors and assigns) has

entered into a contract with M/s ………………………………../ hasplaced as

purchase order on M/s …………………………. hereinafter referred to as

“Contractor(s) / Seller(s)” which expression shall u n l e s s repugnant to the

subject or context includes their legal representatives, successors and assigns)

for ……………………………. on the terms and conditions as set out inter alia,

in the Company’s contract No./ P.O.No.…………..date …………and various

documents forming part thereof hereinafter referred to as the “said

contract” which expression include all amendments, modifications and/ or variations

thereto and where as the Contractor(s)/ Seller(s) has agreed for due

execution of the entire contract and guarantees its performance including any

parts executed through any other agencies/ subcontractors AND WHERE AS one

of the conditions of the “said contract” is that “contractor(s)/seller(s) shall furnish

to the owner a Bank Guarantee from a bank for ….% (……….percent) of the total

value of the “said contract” against due and faithful performance of the “said

contract” including performance guarantee obligations of the

contractor(s)/seller(s)for execution/ supplies made under the “said contract.

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this

guarantee without any demur merely on a demand from the Company stating that

in the opinion of the Company, which is final & binding, the amount claimed

is due by reason of default made by the Contractor(s)/ Seller(s) in performing any

of the terms & conditions of the said Contract including defect liability obligations,

in fulfilling the performance guarantee obligation or loss or damage caused to or

would be caused to or suffered by the Company by reason of any breach by the

said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any

such demand made on the Bank by the owner shall be conclusive as regards the

amount due and payable by the Bank under this guarantee. However our liability

under this guarantee shall be restricted to

Rs.……………….(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s)/ Seller(s) in any

suit or proceeding pending before any office, court or tribunal relating thereto our

liability under this present guarantee being absolute and unequivocal. The payment

so made by us under this bond shall be a valid discharge of our liability for

payment there under. Our liability to pay is not dependent or conditional on the owner

proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution orchange of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all respect

and for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company

Limited (GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at

liberty, without the Bank’s consent and without affecting in any manner the Bank’s

obligation under this Guarantee, from time to time, to:

a) Vary and / or modify any of the terms and conditions of the Agreement.

b) Extend and / or postpone the time for performance of the obligations of the

Contractor under the Agreement.

c) Forbear or enforce any of the rights exercisable by Gujarat Industries Power

Company Limited (GIPCL) against the Contractor under the terms and

conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any

other security held by Gujarat Industries Power Company Limited (GIPCL) to secure

the performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives

any right it may have to apply such law, so that in all respects its liability hereunder

shall be irrevocable and, except as stated herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the OWNER/PURCHASER

and further agrees that if this guarantee is extended for a period as mutually agreed

between bidder & owner/purchaser, the guarantee shall be valid for a period so

extended provided that a written request for such extension is received before the

expiry of validity of guarantee.

9. W e ……………Bank further agree with the Company that the company shall have

the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said

Contract(s)/ Order(s) or to extend the time of performance by the said Contractor(s)

Seller(s) from time to time or to postpone for any time or from time to time any of

the powers exercisable by the Company against the said Contractor(s)/ Seller(s)

and to forbear or enforce any of the terms and conditions relating to the said

Contract(s)/ Order(s) and we shall not be relieved from our liability by reason of

any such variation, or extension being granted to the said Contractor (s) /

Seller(s) or for any forbearance, act or omission on the part of the Company

or any indulgence by the Company to the said Contractor(s)/ Seller(s) or by any

such matter or thing whatsoever which under the law relating to sureties would, but

for this provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless

a demand or claim under this Guarantee is made on us within three months from

the date of expiry we shall be discharged from all the liabilities under this

Date………. ………………………….Bank

Corporate Seal of the Bank By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed at Annexure -VI of Volume I.

PROFORMA FOR EARNEST MONEY DEPOSIT – (EMD)

(To be executed on non-judicial stamped paper of appropriate value)

B.G. No. Date :

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate

Office at PO: R A N O L I , Dist.Vadodara – 391 350, Gujarat State, India (hereinafter called

“The Company Owner” which expression shall unless repugnant to the subject or

context includes its legal representatives, successors and assigns) has issued tender

---------- (hereinafter called “the said tender”) to M/s.

……………………………(hereinafter called the said Tenderer(s)” which expression shall

unless repugnant to the subject or context includes their legal representatives, successors

and assigns and as per terms and conditions of the said tender, the

tenderer shall submit a Bank guarantee for Rs.………. (Rupees

……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this guarantee without

any demur, merely on a demand from the Company stating that in the opinion of the

company which is final and binding, the amount claimed

is due because of any withdrawal of the tender or any material alteration to the

tender after the opening of the tender by way of any loss or damage caused to or would be

caused or suffered by the Company by reason of any breach by the said tenderer(s) of any

of the terms and conditions contained in the said tender or failure to accept the letter

of Intent Agreement or that the amount covered

under this Guarantee is forfeited. Any such demand made on the Bank by the owner shall

be conclusive as regards the amount due and payable by the Bank under this guarantee,

However, our liability under this guarantee shall be restricted to an amount not exceeding

Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the tenderer (s) in any suit or proceeding

pending before any office, court or tribunal relating thereto our liability under this present

guarantee being absolute and unequivocal. The payment so made by us under this bond shall

be a valid discharge of our liability for payment there under. Our liability to pay is not

dependent or conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of constitution or

insolvency of the said tenderer(s) but shall in all respect and for all purposes be binding

and operative until payment of all money due or liabilities under the said contract(s)/

Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without the

Bank’s consent and without affecting in any manner the Bank’s obligation under this Guarantee,

from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company Limited

(GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the performance

of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives any right it

may have to apply such law, so that in all respects its liability hereunder shall be irrevocable and,

except as stated herein, unconditional in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the finalization

of the said tender and that it shall continue to be enforceable till the said tender is finally

decided and order placed on the successful tenderer(s) and or till all the dues of the

company under or by virtue of the said tender have been fully paid and its claims satisfied or

discharged or till a duly authorized officer of the company certifies that the terms and

conditions of the said tender have been fully and properly carried out by the said tenderer (s)

and accordingly discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to time the exercise of

any of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission of Bid).

Bank Corporate Seal of the Bank By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed at Annexure- VI of Volume I.

LIST OF BANKS FOR EMD AND BANK GUARANTEE

1. All Nationalized Banks

5. Kotak Mahindra Bank

6. IndusInd Bank

9. Federal Bank

10. Bandhan Bank

11. Standard Chartered Bank

PERFORMA CERTIFICATE

(No claim, No arbitration)

General Manager (M&C)

Gujarat Industries Power Company Limited,

P.O. Ranoli – 391

Dist. Vadodara - Gujarat.

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We

accept this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract

and extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will

not resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items

certified in the bills.

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the

works for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out

above referred work as per prevailing Minimum wages act. We have also fulfilled all

requirements of the P.F. Act. We have maintained all records necessary as per the

statutory requirements. We hereby indemnify GIPCL from any disputes arising in

future related to payment of labours, Provident Fund, etc.. and confirm that all

liabilities of settlements of disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

DOCUMENTS FOR PRE-QUALIFICATION BID FOR ARC OF TRANSPORT– GIPCL

01 Name of TRANSPORT Agency / Bidder

& Location of Registered / Head Office.

02 Local Office in Baroda city with Address,

Telephone Nos. and Mobile No. is must.

03 Name of the Proprietor with contact No.

04 Date & Place of Registration of

Agency / Bidder (with supporting

(Minimum Five Years experience)

05 PAN NO. (with supporting

06 GST Certificate (with supporting

07 The Police Clearance Certificate for the

08 Annual Turnover *

(Please attach latest copy of Appendix-

A) Minimum average turnover to be

approx. Rs. One Crores.

09 Total number of Branches in Gujarat. As

well as in India.

10 Work order and Performance

certificates from three different Clients.

11 Present List of servicing clients details

as per attached format.

12 Any other additional information’s.

13 Deviation sheet, if any deviation is taken

to the conditions of Tender documents.

(If any deviation is not taken than also

attached deviation sheet indicating NO

• Copy of Audited A/c’s must be attached.

Date: Name & Signature of Bidder & official seal

LIST OF CLIENTS

NAME & LOCATION OF CLIENTS TRANSPORT PERIOD

No. NAME OF HOD

WITH PHONE NUMBER

REGULAR CASUAL FROM TO

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Declaration Cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm, agree

and undertake that all the Statutory and Safety Laws and Regulations of the applicable Authority/ies

shall be strictly followed for all types of works at the site during the period of the Contract, if awarded to

Signed and Stamped by the

Authorized Signatory

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm that I

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings / organizations for the last three(

03) years. There are no ongoing/pending legal matter(s) with any of the Govt. of Gujarat Undertakings /

GoG supported Companies, including GIPCL.

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts. / Authorities

and Govt. of Gujarat supported companies / undertakings / organizations for the last three( 03) years.

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard

shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

DEVIATION SHEET

Schedule of Deviation from Technical Specification and Commercial Terms

All the deviations from the terms & conditions of contract shall be filled by BIDDER clause by

clause in this schedule.

Sr. No.s SECTION CLAUSE NOS. AS PER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s

Tender enquiry. The bidder further confirms that in the events any other data and information

presented in the BIDDER’s proposal and accompanying documents are at variance with

specific requirements laid out in the OWNER’s Tender Document, then the latter shall govern

and will be binding on the BIDDER for quoted price.

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide

No.s information here.

a. Registered Office Address

b. Address for correspondence.

c. E – mail ID:

Contact Details

Contact Person Name

Year of establishment

SIGNATURE …………………

DESIGNATION ……………..

(On bidder’s Firm’s Letter Head)

I / We ______________________________________________ authorized signatory of

M/s _____________________________________ here by certify that M/s

_________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender for the work of

Biannual Rate Contract for running of Industrial Canteen at the Plant premises located

at GIPCL, AT & POST: PETROCHEMICALS, DIST: VADODARA - 391

Seal of the Firm Signature of the Bidder

With Designation

(On bidder’s Firm’s Letter Head)

Declaration Cum Undertaking for Safety Laws and Regulations Compliance

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm, agree

and undertake that all the Statutory and Safety Laws and Regulations of the applicable Authority/ies shall

be strictly followed for all types of works at GIPCL site during the period of the Contract, if awarded to me.

Further, I ……..Name of Party/Company…… also hereby confirm, declare and undertake that there has

not been any major Safety Violation and any single Fatal Accident at any site(s) during the execution of

the contract/contracts awarded to me during the period of preceding Three years.

Signed and Stamped by the

Authorized Signatory

(On bidder’s Firm’s Letter Head)

Declaration for Contractual Disputes/ Litigations

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm that I/We

have not been engaged in any Industrial Dispute(S) or have invoked legal recourse e.g. Arbitration and/or

litigation against any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings / organizations for the last Five (05) years. There are no ongoing/pending legal

matter(s) with any of the Govt. of Gujarat Undertakings / GoG supported Companies, including GIPCL.

I/We also confirm that M/s …………….. ……. Have not been Blacklisted/ deregistered / listed under stop

Deal by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported companies

/ undertakings / organizations , including GIPCL for the last Five (05) years.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard

shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

(On bidder’s Firm’s Letter Head)

of M/s _____________________________________ here by certify that M/s

_________________________________________ has not been black listed,

deregistered as under by any Government / Semi Government / Public Sector

Undertaking / Private sector in last Five years.

Seal of the Firm Signature of the Bidder

With Designation

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of EMD/SD, Advance for Ash, Advance for DM

(The link is visible as horizontal highlighted in “orange” shade below Tenders - News & Update

3. After clicking the link the new page will open. On this page, No need to enter User Name and

Password. Directly click on “Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be self-

explanatory. It is desired that all the information may be filled correctly so that the payment

made can be tracked.

If the some required fields are not known/available, vendor may write “Not Available” and then

proceed. E.g. some information like Party code is not available to vendor or GST No. not available

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will be

appreciated that regular vendors may obtain the party code from Materials Dept. or Concerned

Person, so that the vendor can be identified. The same party code may be used for future

transactions also.

After entering the details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway.

By selecting the desired payment mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be shared with

Concerned Person of GIPCL.

Important Note: Please note that for making online payment through the above gateway, the

charges* as below will be applicable, which has to be borne by Vendor/Party making the

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST

GUJARAT INDUSTRIES POWER COMPANY LIMITED

PO: PETROCHEMICAL, DIST: BARODA –

Reference PO Number Date:

Integrity Pact No. : Contract Period

To create an environment where Business Confidence is built through best business practices and

Is fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the benefit of stakeholder, society and the nation.

GIPCL'S COMMITMENT PARTY'S COMMITMENT

To maintain the highest ethical standards in Not to bring pressure / recommendation from

business and professions outside GIPCL to influence its decision.

To ensure maximum transparency to the Not to use intimidation, threat, inducement or

Satisfaction of all stakeholders. pressure of any kind on GIPCL or any of it's

To fulfill the terms of agreement / contract and to To be prompt and reasonable in fulfilling the

consider objectively the viewpoints of other contract, agreement and legal obligations.

To ensure regular and timely release of To provide goods and / or services timely as

payments for works done/services provided per agreed quality and specifications.

To ensure that no improper demand is made by To maintain the general discipline in our

Employees or by anyone on our behalf. dealings and transactions.

To give maximum possible assistance to all the To be truthful and honest in furnishing

Vendors / Suppliers / Service Provider and others information.

to enable them to complete the works in time.

To provide all necessary information to suppliers Not to divulge to others any information,

/ contractors relating to contract / job to facilitate business details about GIPCL made available

them to complete the contract / job successfully during the course of business relationship

in time. without the written consent of GIPCL.

To ensure that no hurdles are caused to vendors Not to enter into cartel / understanding

/ suppliers / contractors in execution of whether formal or informal so as to influence

agreement / contract / work . the price.

Seal & Signature Seal & Signature

(GIPCL's Authorized Signatory) (Party's Authorized Signatory)

Designation : Designation :

(Note: It is voluntary on the part of the second party to sign the Ethics Pact, but efforts are made by GIPCL

Management to convince it to sign the same. For this purpose, the second party (i.e.

Contractor / vendor / supplier / service provider) is at liberty to suggest changes in the contents of the

Ethics Pact to suit its comfort level.