SELECTION OF A PROJECT MANAGEMENT CONSULTANT (PMC) (EMPANELMENT)

SELECTION OF A PROJECT MANAGEMENT CONSULTANT (PMC) (EMPANELMENT)

FOR PREPARATION OF ESTIMATES, PREPARATION AND EVALUATION OF

TENDERS, CONSULTANCY SERVICES, AND SUPERVISION WORK FOR BAYAD

NAGARPALIKA, BAYAD, DISTRICT ARVALLI

TENDER DOCUMENTS

MILESTONE DATES

Downloading of Tender Start Date Automatic System Generated

Downloading of Tender End Date Date 24/07/2026, Upto 18:00 Hrs.

Online Submission of Bid Date 24/07/2026, Upto 18:00 Hrs.

Submission of EMD, Tender Fee &  Submission of Technical Bid, EMD,

Other Documents Tender Fee & Other Document during

office hours up to 29/07/2026 at BAYAD

Nagar Palika, BAYAD by R.P.AD or

Speed Post in Sealed Cover Only.

 Price Bid is to be fill up online.

Date of Technical Bid Opening Date 30/07/2026, @ 12:00 Hrs.

Date of Price Bid Document Opening Date 30/07/2026, @ 12:30 Hrs.

BAYAD NAGARPALIKA

BAYAD NAGARPALIKA – BAYAD

DETAIL TENDER NOTICE

1 Tender Notice No.

BAYAD-NP/PMC/2026-27

2 Organization Name BAYAD NAGARPALIKA - BAYAD DIST.: ARVALLI

3 Department Name BAYAD NAGARPALIKA - BAYAD DIST.: ARVALLI

4 Name of work SELECTION OF A PROJECT MANAGEMENT

CONSULTANT (PMC) (EMPANELMENT) FOR

PREPARATION OF ESTIMATES, PREPARATION AND

EVALUATION OF TENDERS, CONSULTANCY

SERVICES, AND SUPERVISION WORK FOR BAYAD

NAGARPALIKA, BAYAD, DISTRICT ARVALLI

5 Tender Type Item Rate

6 Bidder Nationality Indian

7 Qualification of bidder As Per Qualification Criteria

6 Type of Main Project work Item Rate

8 Bidding Currency Indian Rupee

9 Time Limit : 36 Months

10 Tender Fee : Rs. 1500.00/- (Rupees One Thousand Five Hundred Only)

In form of Demand Draft Only

in favor of : Chief Officer, BAYAD Nagar Palika, BAYAD

11 Earnest Money Deposit : Rs. 50000.00/- (Rupees Fifty Thousand Only)

EMD : Only Nationalized Bank will be accepted.

in favor of : Chief Officer, BAYAD Nagar Palika, BAYAD

12 Pre-Bid Meeting date & Time No Pre-Bid Meeting

13 Bid available and Last date 24/07/2026 up to 18:00 hrs.

and time of bid submission

14 Physical submission of bid On Or Before Dt. 29/07/2026 Up To 18:00 Hrs.

document fee, EMD, Tech. By Speed Post Or By Register Ad Only,

bid, and Supporting

documents, Certificates etc as At Office Of : Chief Officer, Bayad Nagarpalika,

per eligibility qualification At & Ta. Bayad-383325 (Gujarat), Dist. : Arvalli

15 Opening of Tech. Bid. online 30/07/2026 upto 12:00 Hrs.

and hard copy & Price bid (If Possible) @ Nagarpalika Office, BAYAD

16 Bid validity period 180 days from opening of price bid

BAYAD NAGARPALIKA – BAYAD

General Terms & Conditions:-

1. The general Terms & Conditions are as per Tender Documents

The cost of the Tender Document (Tender Fee) will not be refunded under any

3. The offer shall be valid for 180 days from the date of opening of the bid.

Tenderers without tender document fee, EMD and which do not fulfill all any of

4. the condition or submitted incomplete in any respect will be rejected.

Bidder can apply as individual only not more than one tender for single work

shall be submitted by bidder.

6. Conditional tender will be rejected.

BAYAD Nagarpalika reserves the right to accept lowest responsive offer based

7. on evaluation of package or reject any or all tenders without giving any reasons.

The tenderers are advised to read carefully the instructions and Eligibly Criteria.

9. The internet site address for E-tender is www.tender.nprocure.com

Bidders can avail the benefit of training in participation in online tender on

any day in the office of M/s. (n) Code Solution - A Division of GNFC Ltd.,

at the address mentioned below.

MIs. (n)Code Solution- A Division of GNFC Ltd.

GNFC Info Tower,

Bodakdev, S.G.Road,

Ahmadabad, Gujarat-380 054 INDIA

Bidders who wish to participate in this E-tender will have to procure valid digital

certificate as per information technology act

Bidders shall upload the tender documents, tender fee and EMD and other

supporting documents in electric form on the website.

The tender documents for these work are available only in electronic format

which bidder can download from website free of cost.

Bidder shall submit their offer in Electronic format on above mentioned website

on or before the scheduled date and time as mentioned after Digitally Signing the

14. same. No offer in the physical form will be accepted and any such offer will

received at BAYAD Nagar Palika bidder will be disqualified from the tender.

The technical Bid will be opened on the specified date online on website

www.tender.nprocure.com Bidders or their representative who wish to

participate it online tender opening can log on to above website on the due date

and time mark their presence and participate in online tender

opening. Bidders who wish to remain present at BAYAD Nagarpalika

premise at the time of tender opening can do so. Only one representative of

each firm will be allowed.

Bidders who wish to participate in online tender have to register with the

website through the “New User Registration” link provided on the home

page. Bidder will create login id & password on their own in registration

Bidder who wish to participate in e-tender need to fill data in predefined

forms of tender fee, EMD, experience details and Price Bid only.

After filling data in predefined forms bidders need to click on final

submission link to submit their encrypted bid.

19. Bidder also have scan all documents without fail.

FDR for EMD & DD for Tender fee shall be submitted in electronic format

only through online (by scanning) while uploading the bid. This submission

shall mean that EMD & Tender fee are received for purpose of opening the

Bid. Accordingly offer of those shall be opened whose EMD & Tender Fee

is received electronically, however for the purpose of realization of DD &

FDR bidder shall send the DD & FDR in original through RPAD so as to

reach to concerned office as mentioned in the tender document upto

29/07/2026. For not submitting DD & FDR in original bidder shall be

banned to participate in any tender of the BAYAD Nagar Palika for period

of 3 years as a penalties action.

Signature of Bidder Chief Officer

BAYAD Nagar Palika,

BAYAD NAGARPALIKA – BAYAD

Terms of Reference for the Technical Service of Different types of civil works projects.

The Terms Of Reference Which Specifies The Scope Of Work And The Task Involved For The Work Of Infrastructure

Development Project Such as Consultancy Work For New Or Existing Diff. Type Of Civil Work Like RCC Trimix

Road, Asphalt Road, Paver Block Road, Footpath, Divider, Traffic Circle, Street Light, All Type Of Building Like

Community Hall, Party Plot, Complex, Library Building, Gymnasium Building, Crematorium Development, New

Garden Development, Beautification, Solar Power System, CCTV Camera, Water Supply, Underground Drainage,

Strom Water Drain, Solid Waste Management Etc. Development Related Project Work. Under Different Grants,

Yojana or Municipal Fund.

The work of the consultancy work is decided in three phases as under.

I. Detail survey, data Planning, Designing, Estimating and to prepare the project including all to get the

accordance for A.A & T.S.

II. Preparation of Tender Documents, Advertisement of tender, Submitting E-tender Document’s Hard

Copy (1 set), E-tender document upload on website, Opening of tender with tender Evaluation Report

as per Tender condition, Organization and invites the tender finalizing and issuing the work order.

III. Execution of Project including testing process Day to day supervision, checking of bills, quality

assurance, completion certificate etc. till requirement for complete work.

(I) Phase – 1. Preparation of project report, including detail Survey Planning, Designing, estimation,

DPR including all and .

(II) Phase – 2. Preparation, Invitation, scrutiny, finalization of tender and award of work

(III) Phase – 3. Full time day to day supervision of project, checking of bills, quality assurance, including

testing of material of all stages of work, certifying of bills, completion certificate till. Total

execution of project complete work.

BAYAD NAGARPALIKA – BAYAD

TERMS OF REFERENCE

1.0 Scope of work in detail:

i. Collection of data and information about the existing structure system.

ii. Deciding the norms and parameters for designing the system in consultation with the municipal

iii. Projection of the present and future in fracture demand.

iv. Preparation of design plans and detailed project estimates with detailed site survey and technical report of

the stage – wise proposals.

v. The Project report shall include.

(a) Financial analysis and projections.

(b) Resource mobilization / strengthening of resources.

(c) Resource recovery potential.

(d) Existing and future liability of the municipality for repayment of institutional finance and other dues.

(e) Availability of facilities / resources for operation / maintenance of the projects along with the projection

of future in maintenance cost.

(f) Privatization opportunities and legal provision.

(g) Capital and O&M cost.

vi. Preparation and presentation of the Darkhast / proposal with all necessary documents for taking technical

and administrative approval

(a) Making technical presentation to the financial institutions in respect of technical aspects of the project.

1. Preparation of project tender packages for the entire project in consultation with the local body.

2. Preparation the project implementation chart for the whole project keeping in mind the fund flow expected

as well as the minimum interruption in the services being provided in town. Preparation of Prequalification

documents for short listing competent contractors and undertaking the whole procedure of prequalification

for the approval of the local body.

3. Preparation of the detailed tender document and invitation of tenders.

4. Evaluation of the tenders received, preparation of and evaluation report, presentation two the local body

with specific recommendations for approval of the tender by the local body.

1. Complete day to day supervision of the work at site, monitoring the progress, Full time experienced engineer

will deployed at site after award of the work to the contractor. Quality assurance, Bill checking and

certifying the bills with measurement book record for payment. Quality assurance, Periodical review.

2. Checking the measurement of the work carried out by various agencies and certifying the bills for payment.

3. On completion of the work, the architect will prepare and submit two sets of all required and related built

drawings of the work and its services with all details sufficient for the work to Commence at site.

The above terms of reference refer to three different phases of Services and all the phases

maybe undertaken simultaneously or separately and may go on as parallel activities.

The technical agency has to do the work in close consultation with the Nagarpalika authorities and

also Government guideline at different stages.

General condition: -

1. Consultant must have to mention fee for all stages, phases of work compulsory. The fees are for the entire

work or any part of work there of and will be as per Nagarpalika requirement.

2. The fees include all the works related to the project, all papers, drawing, design, traveling and other

incidental expenses.

3. The designs and reports prepared by the agency shall be the property of the local body. But the same should

not be given to any other places without prior consent of the technical agency.

4. Any dispute arising out of the contract shall be settled by mutual discussion failing which through

arbitration in accordance with the Indian arbitration act.

5. The date of commencement of the project will be treated from the date of the work order.

6. For various installments, the technical agency shall submit bills in duplicate with advance stamped receipt.

7. The agreement for the technical agency shall be subject to BAYAD jurisdiction.

8. All the final documents prepared shall be provided to the local body in three (2) copies extra copies if

required will have to be paid for.

9. All Govt. taxes will be deducted from your professional fees bill Excluding SGST/CGST which is

10. Conditional offer shall be considered non-responsive and is liable to be rejected.

11. The consultant shall be responsible for taking out any appropriate insurance coverage.

12 PMC agency has to take technically as well as administrative approvals from the concern department.

13 Nagarpalika may appoint more than one consultant, Empanelment of consultant will be formed, the bidders

have to give consent to work with the rates of lowest bid. The final decision will be on Nagarpalika.

14 The time limit of the service will be 3 Years but if Nagarpalika wants to work with the same consultant, the

further renewal contract may be done by Nagarpalika, following the legal procedures.

15 Consultant must establish one office at BAYAD Town.

16 The consultant has to assign and appoint one or more than one qualified site supervisor for each and

every kind of work separately as required.

17 The consultant has to maintain all site work register like steel, cement, cc cube, pipe line etc. as per

instruction of RCM office, consultant has to appoint qualified degree holder civil engineer for this work.

 The above terms of reference refers to three different parts of consultancy and all the parts may be undertaken

simultaneously or separately and may go on as parallel activities.

 The Consultant has to do the work in close consultation with the Nagarpalika authorities and instruction of

municipal engineer for at all stages.

 The name of consulting firm who shall qualify for selection shall be entered into the short list to be approved

by BAYAD Nagarpalika. BAYAD Nagarpalika shall be competent to reject any or all submission for

qualification without assigning any reasons.

BAYAD NAGARPALIKA - BAYAD

ELEGIBILITY CRITERIA FOR PMC SERVICES

The following criteria shall be fulfilled by the bidder as a minimum to qualify for further

evaluation and opening of their price proposal:

(a) Copy of Office Establishment proof (Certified copy of constitution of firm with detail setup of firm)

(b) Copy of PAN card

(c) Copy of G.S.T. Certificate

(d) Copy of An average annual turnover last Three Financial Years. An attested copy of C.A. Certificate or

I. T. Return copy of last three years should be enclosed.

(e) The consultant/firm is an Indian Commercial entity and having registration/empanelment in

/ Semi Government Organizations including any State Govt. Undertaking (like GMFB, GUDM,

GRHB, TCGL, Municipal Corporations. The Consultant/firm Should submit attested copy of

registration/empanelment with State Government Department in appropriate class. (Government

empanelled agency give work preference) & Attached Copy of empanelment Letter.

(f) consultant must be practicing as an Engineer on Record (EOR) or Structure on Record with the

respective Corporation / Municipality / Urban Development Authority / PWD / GIDC / GIDB or Any

other Government Body (Government of Gujarat)

B) Experience in Key Activities:

(a) Consultant/firm should have experience of having successfully completed Similar work in Minimum

Nagarpalika in 1 RCM zone for DPR Approval and supervision work with bill verification.

(b) Copy of below listed projects.

- The Bidder must have completed any kind of Roads (CC/Paving Block), Storm water Drainage,

Building & Garden works projects etc. amounting Rs. 10.00 Crore or more as a Project Management

consultant (PMC) or as a DPR preparation consultant in last 5 year.

C) Financial Criteria:

1. The Consultant/Firm shall have annual financial turnover during the last 3 years, should be at least Rs.50.00

Lacs or more. (Balance Sheet and I. T. Return should be attached)

D) Key Staff Technical Capability - Qualification & Competence

The consultancy firm shall have Certificate and CV of key staff having qualification and

experience/competence as under as a minimum:

Staff Details Min. Qualification Min. Years of No. of Person

Sr. Civil Engineer B.E. (Civil) 5

Jr. Civil Engineers D.C.E. or higher 3

Structure Engineer M.E. (Structure) 2

Note: Bidders shall fulfill all the above criteria for qualification and further evaluation & opening of

their price proposal.

Qualification & Experience of key Personals proposed for administration & execution of the Project

Sr. Position Name Qualification Years of Years of

No experience experience in the

(General) proposed position

Signature of Agency

Work performed as prime Consultant on works of similar nature over the last Five years

Sr. Project Name Name of Value of Stipulated Actual date of Remarks

No Employer Contract in date of completion Explaining

Rs. Lacs completion reasons for

Signature of Agency

Information on capabilities (works for which quotations/ tenders have been submitted and work which are yet to

be completed) as on the date of quotation

Existing Commitments and ongoing works:

Sr. Description Place Name & Value of Stipulated Value of Anticipated

No. of work & address of Contract date of work date of

State Employer in Rs. completion remaining to completion

Lacs be completed

Signature of Agency

BAYAD NAGARPALIKA – BAYAD

1. The Offer is lump sum offer for providing consultancy services for pre-tendering services, post- tendering

services during construction phase including project monitoring including design review, Construction

Supervision and Inspection of Material(partial), Machinery and equipment for various project and during

post-construction phase for providing periodic supervision services during defect liability period as per

TOR & scope of work.

2. The bidder shall quote his firm and fixed lump sum price for the entire work under this Contract, defined

in more details in various sections of this Offer document.

prices received in any other formats will be rejected and the Bids will be disqualified.

work. Prices quoted in Schedule only will be considered for price evaluation & shall form a part of the Contract

5. Each item is to be individually priced online and the amounts shall be added up to arrive at the “Total

description requires the item to be priced on "as applicable” basis. The item shall not be priced if it is

“not applicable” to the bidder’s design, in which case the bidder shall add the words “NOT

APPLICABLE”. The wording in the item description is for subject matter guidance only; clause references are

indicative only and all other relevant clauses shall also be referred to. The prices shall allow for all the works

covered under the Offer and all liabilities and contractual obligations whether separately specified or not. Items

against which no prices are quoted shall not be separately paid for and the bidder shall be deemed to have

covered the cost of execution of such items (according to the requirements of the Offer document) in the

prices quoted for other items.

of the system as specified, will not be separately paid for by the Employer when executed and shall be deemed

to be already covered by other items and rates listed in the price sheets and Lump sum prices quoted in

7. Interim payment will be made as per break up given in the Price document.

be the basis to work out a schedule of Interim payments during construction with the successful

9. The Agency shall be deemed to have allowed in his price for provision, maintenance and final removal of all

temporary works of whatsoever nature required for the consultancy services for the proper execution of

works. The rates shall also be deemed to include any works and setting out that may be required to be

carried out for laying out of all the works involved.

10. Prices shall be written in ink and shall be entered in figures and in words. Where there is a discrepancy between

the unit rates and the amount entered, the latter shall govern.

and other sections of these Offer documents and these documents are to be taken as mutually explanatory

of one another.

12. Prices quoted by the agency shall be firm for the entire period of Contract without any escalation.

13. The agency shall interpret the data furnished and carry out any additional survey work, or investigation

work required at his own cost.

14. The agency should acquaint himself with the site conditions including the access to Worksite.

BAYAD NAGARPALIKA – BAYAD

Terms & Conditions / શરતો અને નનયમો

1 The fees include all the works related to the project, ફી માાં પ્રોજેક્ટ સાંબધાં િત તમામ કામ, પ્રવાસ, દરે ક પ્રકારના

traveling, all types of papers, drawings, and other

incidental expenses. કાગળ, ડ્રોઈંગ્સ અને અન્ય આકસ્મમક ખર્ચનો સમાવેશ થાય

2 The designs and reports prepared by the agency shall be

the property of the local body. But the same shall not be એજન્સી દ્વારા તૈયાર કરાયેલા ડિઝાઇન અને ડરપોટચ

given elsewhere without prior consent of BAYAD મથાધનક સાંમથાની ધમલકત ગણાશે. પરાં ત ુ બાયિ

3 Any dispute arising out of the contract shall be settled

by mutual discussion, failing which through arbitration કરારમાાંથી ઉદ્ભવતા કોઈપણ ધવવાદો પરમપર ર્ર્ાચ દ્વારા

in accordance with the Indian Arbitration Act. ઉકેલવા પિશે, નડિતર ભારતીય આલબિટ્રેશન એક્ટ મુજબ

4 The date of commencement of the project will be

treated from the date of the work order. પ્રોજેક્ટ શરૂ થવાની તારીખ વકચ ઓિચ રની તારીખથી

5 The agreement for consultancy shall be subject to

existing and future expansion, if done within BAYAD કન્સલ્ટન્સી માટે નો કરાર બાયિ ધવમતારમાાં કરવામાાં

jurisdiction. આવેલા િાલના અને ભધવષ્યના ધવમતરણ પર લાગુ રિેશે.

6 All final documents prepared shall be provided to the

local body in three (3) copies. બિા ફાઇનલ દમતાવેજો મથાધનક સાંમથાને ત્રણ (૩)

7 All Government taxes will be deducted from your

professional fees bill, excluding SGST and CGST તમારા પ્રોફેશનલ ફી લબલમાાંથી તમામ સરકારી ટે ક્સ

charges which are applicable. કપાશે, SGST અને CGST ર્ાજીસ લાગુ િોય તે તે

8 No visit charges, transportation charges, D.A., pocket

charges, lodging & boarding charges or other charges કામ પ ૂણચ ન થાય તયાાં સુિી, ફમચના પાટચ નર અથવા તેમના

shall be paid to the partner or any representative of the પ્રધતધનધિને બાયિ અથવા કામના મથળની (વકચ -સાઇટ)

firm for visits to BAYAD or the work-site till the

scope of work is completed. મુલાકાત માટે કોઈ પણ પ્રકારના ધવઝીટ ર્ાર્જ, ટ્રાન્સપોટચ

9 In case of suspension or withdrawal of work at any

stage, payment shall be made to the agency based on કામ કોઈપણ તબક્કે મથલગત કે પાછાં ખેંર્વામાાં આવે તો

the work carried out up to that stage. The consultant એજન્સીને તયાાં સુિી કરે લા કામના આિારે જ ચુકવણી

shall not be entitled to payment beyond the stage for

which services are not availed by BAYAD થશે .બાયિ નગરપાલલકા દ્વારા જે તબક્કા સુિી સેવા

10 The consultant shall prepare drawings, designs, outline

specifications, and cost estimates on the basis of cubic કન્સલ્ટન્ટ ક્યુલબક માપ કે એડરયા આિાડરત ડ્રોઈંગ્સ,

measurements or area, as per schedule of rates of ડિઝાઇન, આઉટલાઇન મપેધસડફકેશન્સ અને ખર્ચની

executing agency plus tender percentage and/or as per

Bureau of Indian Standards (BIS). If rates are not અંદાજીત ડકિંમત તૈયાર કરશે, જે એક્ક્ઝક્યુડટિંગ એજન્સીના

available, actual analysis shall be carried out.

BAYAD NAGARPALIKA – BAYAD

રે ટ ધશિયુલ અને ટે ન્િર ટકાવારી મુજબ અથવા BIS

11 It shall be mandatory for the consultant to quote the

rates for all the items. Failing which, the tender કન્સલ્ટન્ટ દ્વારા તમામ આઇટમોના ભાવ ભરવા ફરજજયાત

submitted shall be treated as invalid. છે . અન્યથા તેમનુ ાં ટે ન્િર માન્ય ગણાશે નડિ.

12 The consultant must have qualified and well- કન્સલ્ટન્ટ પાસે લાયકાત િરાવતા અને અનુભવી

experienced structural and site engineers. The મટ્રક્ર્રલ એક્ન્જધનયર તથા સાઇટ એક્ન્જધનયર િોવા

consultant shall be fully responsible for design and જરૂરી છે . ડિઝાઇન અને મપેધસડફકેશન્સ માટે કન્સલ્ટન્ટ

specifications. The client shall have full access to

calculations and designs for scrutiny. The structural

engineer must provide necessary support for such

scrutiny. મટ્રક્ર્રલ એક્ન્જધનયરે જરૂરી સિાયતા આપવી પિશે.

13 No change shall be made in the approved drawings and ક્લાયન્ટ અને કન્સલ્ટન્ટની સાંમધત ધવના સાઇટ પર માંજૂર

specifications at site without the consent of the client

and consultant. થયેલી ડ્રોઇંગ્સ અને મપેધસડફકે શન્સમાાં કોઈ ફેરફાર કરવામાાં

14 Consultant empanelment shall be valid for a period of 3 કન્સલ્ટન્ટની પેનલમાાં નોંિણી ૩ વષચ માટે માન્ય રિેશે.

15 Consultants will be empaneled as per the requirements

of the Nagarpalika. નગરપાલલકાની જરૂડરયાત મુજબ કન્સલ્ટન્ટને પેનલમાાં

BAYAD NAGARPALIKA – BAYAD

Fees in % of Project cost

Item of Activity

No Consultancy work of all type civil work

1 Preparation of detailed Project reports for various components

(Rate including Detail Survey, feasibility report, Cost Estimates, %

Drawings, Layout Plan, working drawings with getting Technical

Sanction & Administration approval from Concern Authority.)

(Without Structural Design)

2 Preparation of Tender Documents, Advertisement of tender,

Submitting E-tender Document’s Hard Copy (1 set), E-tender

document upload on website, Opening of tender with tender

Evaluation Report as per Tender condition.

3 Full time Supervision work, QA, quality control including taking

Samples of Material, Cubes test and other testing Reports

required as Per Government rules and submitting the material,

cube to Concern Lab GERI/approved lab and test report %

submitted to Bayad Nagarpalika, taking measurement of the

work, record Measurement Book and preparation of bills and all

allied work till Completion of work with completion certificate.

Total Fee in % _________%

Note: - According to scope of work as a gesture on getting all above scope of work Sr. No. (1), (2) and

(3). The Consultant has to Quote Total Rate at Discounted Rate to Cumulative Work.

Date & Sign of Bidder CHIEF OFFICER

BAYAD NAGARPALIK