SETUP OF FLYING TRAINING INSTITUTE AT MANDVI AIRSTRIPS OF THE GUJARAT STATE

documents related to technical bid (by courier/post) (these

should not be submitted in any case before the last date of

online bid submission and any such submission before the

last date of online submission shall lead to disqualification)

Opening Technical Bid 16/06/2026

Opening Financial Bid 18/06/2026

1.3.9 Bid Validity period 180 days from the stipulated last date of submission of bid

TENDER fee Rs. 2950 (Rupees two thousand nine hundred

fifty only) with GST by Demand Draft in favour of “Gujarat

1.3.10 TENDER Fee State Aviation Infrastructure Company Ltd” payable at

Ahmedabad from any Nationalized or IDBI, UTI, HDFC, and

EMD of 1,00,000/- (Rupees One Lakhs only) is to be sent in

the form of Demand Draft drawn from the Any Nationalized,

Public Sector Bank or as specified as per the corrigendum

No. EMD/10/2021/7729/DMO dated 28/06/2021 issued by

1.3.11 EMD the Finance Department, GoG in favor of "Gujarat State

Aviation Infrastructure Company Ltd. (GUJSAIL)" payable

at Ahmedabad, in any Nationalized Bank or IDBI, UTI, HDFC

and ICICI. The EMD DD has to be from a local bank only.

(Please refer para 1.3.6 above)

Director of Civil Aviation

Government of Gujarat

GUJSAIL Complex, Nr. Torrent Substation, SVPI Airport,

Correspondence Address &

1.3.12 Ahmedabad

contract details

Mail: [email protected]

2. INSTRUCTION TO THE FLYINING TRAINING INSTITUTE

2.1. The Financial bid of tender should be submitted online only through www.nprocure.com.

2.2. Ensure that the “Technical Bid Envelope” contains the following:

(a) All documents of technical bid and compliance of Technical Qualification as mentioned in para

7.1 of this Tender.

(b) TENDER Acceptance Form as per APPENDIX A duly endorsed and accepted.

(c) TENDER Fee, EMD – Original to be submitted at address in 1.3.12.

2.3. The Technical Bid Envelope will be sent in a sealed envelope by post/courier/by hand clearly

mentioning “Tender for set up of Flying Training Institute at MANDVI Airstrips of Gujarat

State.” at office of Director, Civil Aviation, GUJSAIL Complex, Nr. Torrent Power Substation,

SVPI Airport, Ahmedabad-380004.

2.4. Financial bids should be submitted through N-Procure website only in the format given in

APPENDIX B. Do not mention the price in any technical documents and do not submit the

financial bid along with physical Technical bid document.

2.5. Proposals not accompanied by TENDER fee & EMD shall be rejected outright as

2.6. The Civil Aviation Department shall not pay any interest on the EMD and the same shall be

interest free. Exemption Certificate will not be accepted as EMD.

2.7. The EMD of the unsuccessful Service Provider(s) would be returned back within one month of

issuance of LOA to the successful Service Provider(s).

2.8. TENDER fee, EMD and other documents received later than the time specified above will not

be accepted in any case and the bid of that Flying Training Institute shall be considered non-

2.9. No other condition in any form shall be considered at all, at the time of evaluation of the

TENDER i.e. the Flying Training Institute shall have to submit unconditional offer without

differing from any of the TENDER conditions.

2.10. The TENDER fees for online TENDER documents will not be refunded under any

2.11. Conditional TENDER shall not be accepted.

2.12. The Civil Aviation Department reserves the rights to reject any or all TENDERs without

assigning any reason thereof.

2.13. The Flying Training Institute are required to submit the details only in TENDER format, any

additional details needed to be furnished by them should be submitted on additional sheet of

paper and attached in the end of the TENDER document.

2.14. EMD & TENDER Fee of requisite value and validity and EMD in the form of cash will not be

acceptable in any circumstance.

2.15. Ensure that each page of the TENDER document is signed by the Bidder in acceptance

and returned in original to this office along with the technical bid

2.16. The Civil Aviation Department will not be responsible for loss of any TENDER Document or for

the delay in postal transit and will not entertain any correspondence in this regard. TENDERs

by Telex/Telegram/Fax/E-mail will not be accepted.

2.17. Service Provider will quote the rates for the airport mentioned in Appendix B

3. SERVICE PROVIDER(S) PROFILE

DIRECTOR OF AVIATION

GUJSAIL Complex, Nr. Torrent Substation,

SVPI Airport, Ahmedabad -

SERVICE PROVIDER(S) PROFILE

1. Name of the Firm :

2. Nature of the Firm : Company/Partnership firm I Proprietorship

3. Address of the Flying Training :

4. Address of Registered Office :

8. Address of Branch Office in :

Gujarat (if any)

9. Branch office Tel. No. :

10. Branch office Fax. No. :

12. Name of contact Person at :

13. Year of Establishment (relevant :

proof to be submitted along the

14. Experience Details: :

14.1 Details of the DGCA approval (if :

14.2 Details of Security Clearances of :

Directors (if any)

14.3 Details of NOC of AAI (if any) :

15. Financial Turn over for the last 3 :

completed years Company

Identifications (Documentary

evidence to be enclosed including

16. IT Permanent Account Number :

17. GST Registration Nos :

4. SCOPE OF WORK

The purpose of this Tender is to select an organization(s) or operator for set up of Flying Training

Institute to provide Ground and flying training organization at mentioned below.

Sr. No. Location Slot No. Aircraft Type

1. Mandvi Slot no. 01 Fixed Wing

The organization must have adequate technical staff and support manpower for the safe operation

of Flying Training Institute in the state. The selected organization will be responsible for providing

flying training as per rules of DGCA within 18 months from the signing of agreement, which may

further have extended to another 3-month maximum with prior approval of Competent Authority.

All basic requirement for the setup of Flying Training Institute will be responsibility of selected

organization. However, support and guidance if any required to the organization will be provided

by the Civil Aviation Department if it is non-financial responsibility of Civil Aviation Dept. and

subjected to Govt. approval for such expenditure.

Available Facility

1. Mandvi Airstrip

Sr. No. Head Description

1. Coordinates 22°50'22.79"N 69°18'16.87"E,

2. Land area 72 Hectare

3. Runway 1500 m * 30 m

4. Taxiway/Taxi-link 80*15 mtr.

5. Additional facility Administrative Building, VIP Lounge

5. BID EVALUATION PROCESS

5.1 TECHNICAL QUALIFICATION

(a) The Company should be registered in India (Attach Certificate of Registration) or in case of

proprietorship should have valid GST.

(b) The company should not be blacklisted in any way by the DGCA, BCAS, AAI or Airport

Operator, the government, or a public sector undertaking company. (Letter of Undertaking to

be submitted on company letter head)

(c) The Flying Training Institute shall have PAN/TAN of Income Tax. (Attach copy)

(d) The Flying Training Institute shall have a GST Registration number. (Attach GST Certificate).

NOTE 1: Based on the technical criteria listed above, the committee will shortlist the qualified flying

Training Institute. Further consideration is to be given to only technically qualified flying Training Institute.

5.2 Financial Evaluation Stage: -

(a) The highest price quoted above base price will be allocated with land for the setup of Flying

Training Institute at MANDVI airstrips.

(b) Currency of quote shall be Indian Rupees only.

(c) The Authority will decide if the Financial Proposals are comprehensive, without conditions,

and unconditional. The cost stated in the Financial Proposal (as per price bid in Appendix B)

is final and covers the overall cost of the services. Omissions in costing any item, if any, will

not entitle the firm to compensation, and the Service Provider will be responsible for fulfilling

its duties under the terms and conditions of this tender within the total quoted price.

(d) The Service provider shall online submit their bids on date and time as mentioned above.

Interested participants are requested to submit their technical bid and quotation for the work

to qualify to participate in online auction before last date and time of online submission.

(e) The price offered shall be inclusive all expenditures as mentioned in this tender. Concession

fee/royalty/revenue share/levy by the Airport Operator shall be free of cost at MANDVIairstrips

where the Institute allocated land for the flying setup.

(f) The cost incurred by the institute in cross country flying or flying to another airstrip/airport other

than allocated MANDVIairstrip will be liability of flying institute to pay the utilization charges of

that airport/airstrip to the airport operator.

(g) The Civil Aviation Dept, will not charge utilization of airstrip to aircraft which will be register on

than name of organization/ successful bidder allocated with land at particular airstrips of Civil

Aviation department only and for the sole purpose of flying training of students. Any other

activity then the flying training of students (e.g. flower dropping, photo shoot, survey, other

promotional or commercial purpose) even with same aircraft may liable for the utilization fee

as per applicable rules of Civil Aviation dept. at that time.

(h) The charges are liable to paid by any other organization other than selected Flying Training

Institute (FTO). If aircraft is register under the NSOP/ private/ schedule operation of selected

Flying Training Institute or owner than also its airstrip utilization are chargeable.

(i) If organization utilizing the allocated space for any purpose other than flying training of student

(A written permission must be taken in advance from Civil Aviation dept. subjected to approval

from Govt.) such as MRO facility to others or aircraft other than its FTO, then its landing

parking other applicable charges are liable to paid to Civil Aviation dept.

(j) The opening price (ceiling price i.e. Rs. 37.75 lakh plus applicable GST per annum, the bidder

has to quote the charge higher than this base price. The Bidder providing the Highest Bid will

be the Selected bidder.

(k) Service Providers will be able to see their own position only in terms of H1, H2 etc.

(l) Director Civil Aviation at its sole discretion and without assigning any reason thereof, reserves

the right to accept and / or reject the whole or part of any or all the Bids received at any stage

(m) Interested Service Providers have to register with the Website: https://tender.nprocure.com

and get valid user ID and Password.

(n) Bidders will have to procure a valid Digital Certificate from Authorized Certifying Authority

using the valid use ID, Password and Digital Certificate, Bidders can log on to the above

(o) Priority will be given to VVIP/State operations at these location, hence the successful bidder

may be asked to stop operation for various reasons like- VVIP/VIP operation, Rescue or

Emergency, defense operation, re-carpeting or maintenance etc. and no compensation shall

be paid for that if it is less than 30 days.

(p) The Civil Aviation department reserve right to provide slots and permission to other operator

at same airstrip and allow them for their flying operation activity.

(q) The bid is invited for the slot no. 2 at Mandvi Airstrip.

(r) The total number of selected bidder will be 3 for the all individual slots

(s) All the three slots will be allocated at the individual bided price of H1.

(t) The H1 bidder will be selected individually in each slots.

6. RESPONSIBILITIES OF THE FLYINING TRAINING INSTITUTE

6.1 Flying Training Institute shall ensure compliance of all requirements of Indian Aircraft Rules,

CAR, Circulars issued by the DGCA, BCAS, AAI, MoCA, Airport Operators and MHA,

Government of India and adhere to all relevant guidelines issued from time to time for the safe

6.2 For each and every flight commitment, the Service Provider shall obtain necessary clearances

from all concerned authorities applicable for the FTO operation services.

6.3 Service Provider should be responsible for arrangement of necessary infrastructure at existing

airstrip required for undertaking flying training operation.

6.4 Arrangement of necessary safety equipment and staff such as Ambulance, fire fighting vehicle

etc. will be responsibility of operator unless such services are already available for other

commercial flight operations. If Civil Aviation Department has its own vehicle, then it may be

provided on the chargeable basis other than flying training but it not bounded to Civil Aviation

6.5 Service Provider may be asked to arrange the ATC and night flying activity or any other facility

not existing at airstrip will be responsibility of flying training Institute.

6.6 It will be responsibility of Flying Training Institute to get the airstrip or runway, taxiway, apron etc.

clean or maintain as per the requirement of their approval for the flying activity. The Civil Aviation

Dept. will not be responsible for any such services.

6.7 If the airstrip is closed because of long time i.e. more than 30 days due to maintenance of runway,

then annual rental charges will be relaxed with Rs. 1 lakh for every 30 days in the next cycle year

during advance payment of the annual charges for the allocated space.

7. GENERAL TERMS AND CONDITIONS

7.1 Contract Duration: The contract will be for a period of 10 years, with any renewal or extension

subject to the sole discretion of the Government of Gujarat and contingent upon satisfactory

performance during the initial term.

7.2 PAYMENT TERM: -

7.3 For first year the payment of annual charges to be deposited quarterly in equal installment. And

then payment will be deposited in advance of every year for all 09 years, on annual basis. It should

be done at least 30 days in advance of the cycle and the year shall be counted from the date of

signing of agreement for the purpose.

7.4 Amount Escalation: The bidder or assigned amount per annum will be automatically increased

or escalate 5 % every next year.

7.5 Municipal TAX: The Service Provider will be responsible to pay the relevant Municipal tax for the

area allocated. Any penalty raised for the delayed payment of municipal tax of allotted area to the

service provide, the payment of the same shall be with the relevant Service provider/FTO.

7.6 Jurisdiction: Jurisdiction will be Ahmedabad/Gujarat.

7.7 Security deposited: Security deposit of 5 % of total tender amount (total rental of 10 years) as

Demand Draft on the name of “Gujarat State Aviation Infrastructure Company Limited” payable at

Ahmedabad, must be deposited before signing of agreement and after issue of letter of Intent.

It is specifically agreed between the parties that the terms and provisions of this agreement will be

treated as strictly confidential and neither party shall divulge or leak out the same to any third party

without first obtaining a written consent of the other to this agreement. This will apply equally to

information on or about Aircraft operation and other related details.

10 TERMINATION- The agreement shall be terminated under the following circumstances:

10.1 If applicable rental charges of 1500 sq. mt. of land not paid in advance and on time, Civil Aviation

Dept. may discontinue the agreement before 10 years with notice of 3 months to Flying training

10.2 If the Government feels proper and recommended procedure all requirements of Indian Aircraft

Rules, CAR, Circulars issued by the DGCA, BCAS, AAI, MoCA, Airport Operators, MCA and MHA,

Government of India and adhere to all relevant guidelines issued from time to time for the safe

operations are not being followed. It may lead to immediate termination. In such case, Security

deposit will be Seized.

10.3 During the agreement period the approval/NOC/Clearance from regulatory authority cancelled or

not valid any more.

10.4 If flying institute become defaulter or any other authority seal or close the premises for any pending

payment or outstanding, litigation etc. then Civil Aviation Dept. has right to closed the existing FTO

and invite fresh bids from other operators for the same space.

10.5 If existing bidder does not have adequate financial condition to vacant the space, then Civil Aviation

Department may auction belonging of flying institute eg. Aircraft, supporting equipment,

infrastructure (all movable or immovable assts. of flying Institute at airstrip) and deduct the amount

of outstanding payment of rental, electricity, water and municipal etc. form recovered amount and

return balance amount. A committee may be formed for this procedure on approval from Govt. In

such case, Security deposit will be Seized.

10.6 If operation of flying Institute close for more than 3 consecutive calendar months due to reasons

other than force major such as condition of epidemic, natural calamity, cyclone, earth quick etc. In

such case, Security deposit will be Seized.

10.7 If flying Institute become defaulter or financial not competent to run flying institute further.

10.8 Director of Civil Aviation reserves the right to cancel/terminate any or all the TENDERs/ agreement

without assigning any reason at any stage.

10.9 Either party may terminate the agreement by giving the other party three months' notification in

writing in advance.

TENDER ACCEPTANCE FORM

Director Civil Aviation

GUJSAIL Complex, Near Torrent Sub Station,

SVPI Airport, Ahmedabad - 380

Subject: Tender Applied for the MANDVI……………Airstrip for Slot No. ……….

Having examined the TENDER Document dated all the Sections/Annexure

for the performance of the Services TENDER for, we, the undersigned, hereby offer

to perform the Services in conformity with all the Conditions set out in the TENDER

We agree to abide by this TENDER for a period of 180 days from the last date fixed

for receiving the same and it shall remain binding upon us and may be accepted by you

at any time before the expiration of that period.

We understand that Civil Aviation dept. is not bound to accept the highest or any

TENDER received.

Signature……………………………………

For and on behalf of

Duly authorized to sign TENDERs for and on behalf of the Flying Training Institute

PRICE EVALUATION CRITERIA (Cover -1)

1. Financial bid table for filling bid price as below:

Rate (Indian Rupees) exclusive of taxes

Sl. Airstrip slot Name Minimum base price is Rs. 37,75,000 per annum

No without tax or GST.

Amount below it not eligible for bidding and

disqualify automatically

3. Mandvi Airstrip Slot no. 2 (1500 sq. mt.) (H1 will be selected ) Only on n- procure

1) One bidder may apply for single slot only.

2) Highest bidder for all individual slot will be consider for the selection of slot.

3) If H1 of any slot not able to execute the agreement within 30 days of LoA, then H2 will be

invited for slot on price not less than H1 bidder amount for negotiation and so on.

4) Minimum two bid must be received for any single slot for allocation and comparison of H1

Flying Training Institute

Authorized Signature &

Seal of the Company /Agency