TPJ - Annual Maintenance Contract of Stationary AC Plants such as window AC, Split AC, cassette AC, package AC and water coolers all over TPJ division for the period of two years - service contract.

The bidder should have an annual financial turnover not less than 1.5 times the advertised bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered.

The tenderer should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with his stamp, signature and membership number shall be submitted by the tenderer along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the joint/consortium. In case new current assets(as seen from the balance sheets) are negative, only the banking reference will be considered. otherwise the aggregate of the Net current assets and submitted banking references will be considered for working out the liquidity. The banking reference should be form a scheduled bank in india and it should not be more than 3 months old as on date of submission on bids. For annexure refer special and instructions to tender document.

The bidder should have satisfactorily completed in the last three previous financial years and the current financial year upto the date of opening of the tender. One similar single service contract** for a minimum of 35% of advertised value of the bid. * complete service contract includes on going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid. ** work experience certificate from private individual shall not be accepted. certificate from public listed company/private company/Trusts having annual turnover of Rs.500Core and above subject to the same being issued form their Head office by a person of the company duly enclosing his authorization by the management for issuing such credentials.

similar nature of works means " maintenance of window/split/package type air conditioning plants/water coolers in central/state government or their PSUs

PAYMENT OF BID SECURITY (EMD) : The Bid Security shall be deposited either in cash through e-payment gateway or submitted as Bank Guarantee bond (BG) from a scheduled commercial bank of India or as mentioned in tender document. The BG shall be valid for a period of 90 days beyond the bid validity period. The BG for the value of Bid Security mentioned in tender document, shall be drawn in favour of "Senior Divisional Finance Manager, DRM office, Southern Railway, Tiruchchirappalli", on account of the contractor and the original Bank Guarantee should be delivered in person to "The Senior Divisional Electrical Engineer (Traction Distribution branch), DRM office, Southern Railway, Tiruchchirappalli", before closing date for submission of bids, excluding the last date of submission of bids. Scanned copy of Bank Guarantee submitted for Bid Security shall be uploaded. It is mandatory to upload the copy of BG if it is chosen to submit the Bid Security in the form of Bank Guarantee. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non- Submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.

PAN COPY : Copy of PAN Card shall be uploaded.

GST REGISTRATION CERTIFICATE: Copy of GST Registration Certificate shall be uploaded.

NEFT MANDATE : Bank official certified, filled-in copy of 'Electronic Fund Transfer Mandate form' (NEFT Form) containing tenderer's bank account details such as Name of the Bank, Bank Branch Code, Account Number, IFSC Code, etc., shall be uploaded.

RATES ARE ALL INCLUSIVE : All rates quoted by the tenderer for this work tenders shall be deemed to be inclusive of all taxes, duties, royalties, octroi, cess etc. payable by the contractor to the Govt. or any public body and no additional amount / rate or claim will be entertained on this account by the Railways. Also no claim whatsoever will be accepted by Railways on account of revision of tax rates, new taxes of statutory nature by State/Central Govt, unless otherwise any specific instruction from the statutory authorities as per extant rules.

INSTRUCTIONS REGARDING LC - PART 1 : (i)For all the tenders having advertised cost of Rs. 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement. (ii)This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e- application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option. (iii)The option so exercised, shall be an integral part of the bidder's offer. (iv)The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract. (v)In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC: (a)The LC shall be a sight LC. (b)The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor. (c)SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15 % per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills. (d)The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work. (e)The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor.

INSTRUCTIONS REGARDING LC - PART 2 : (f)The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank. (g)The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation. (h)The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways. (i)On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch). (j)The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill. (k)The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch). (l)The contractor's bank (advising bank) shall submit the documents to the Railways Bank (Local SBI Branch0. (m)The Railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account. (n)Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened. (o)The LC shall shall be closed after the release of final payment including PVC amount, if any, to the contractor. (p)The release of performance guarantee or security deposit shall be dealt directly by Railway with the contractor i.e., not through LC.

PAYMENT OF TENDER DOCUMENT COST : The tenderer shall deposit the Tender Document Cost (If applicable) as stipulated in the tender document, ONLY through online modes as permitted in IREPS application.

MUTUALLY BINDING : If the tenderer's offer is accepted, until the formal agreement is executed, acceptance of this tender shall constitute a binding contract between Railways and the tenderer / contractor, subject to modifications, as may be mutually agreed to between Railways and the tenderer / contractor and it will be indicated in the letter of acceptance of the tenderer / contractor's offer for this work.

ABIDANCE WITH GCC & ALL CONDITIONS : I / We also hereby agree to abide by the Indian Railways Standard General Conditions Of Contract, with all correction slips up-to-date and to carry out the work according to the Special Conditions of Contract and Specifications of materials and works as laid down by Railway in the annexed Special Conditions of contract , General Instructions and conditions, explanatory notes for schedule of work and all the Annexures.

OFFER VALIDITY : I/We agree to keep this offer open for acceptance, during offer validity period as mentioned in the tender document, from the date of tender opening and in default thereof I/We will be liable for forfeiture of my/our Earnest Money. I/We offer to do the work for Railway, at the rates quoted in the attached Schedule and hereby bind myself/ourselves to complete the works in all respects.

RIGHTS OF RAILWAYS TO INCLUDE CONDITIONS :Railways shall have the right to incorporate any such condition quoted by tenderer, in the contract, at Railway's discretion, if contract is placed on the tenderer.

TENDERER TO READ ALL CONDITIONS : I/We have read the various conditions attached/ referred to in this tender document, and agree to abide by the said conditions.

I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Before quoting the rates for schedule items, the Schedule shall be read in conjunction with its explanatory notes for detailed description of various items included therein.

Provision of the GST Act is effective across the country from 1st July, 2017. Hence, this contract would be subjected to GST Act & Rules as applicable from time to time.

I f the Tenderer (s) deliberately give(s) wrong information/incorrect documents in his/their tender o r create circumstances f o r t h e acceptance o f his/their tender , the Railway reserves the right to reject such tender at any stage. The entire EMD and any other dues available with Railway against that contract will be forfeited. Action will be taken to suspend the business with the tenderer for a period of one year . In addition, Administration reserves t h e r i g h t to prosecute the tenderer under suitable law.

All terms and conditions in the tender documents are binding on the Tenderers.

Railways reserves t h e right t o accept o r reject any or all the tenders and to award t h e w o r k i n whole o r i n p a r t without assigning the reason for any such action.

The Tenderers are advised to visit the site o f work i n their own interest and acquaint themselves with the site conditions and expected quantum o f work and assess all the site specific difficulties to be experienced while executing the same and the rate shall be arrived duly considering all the facts above and quoted in the tender. Any representation at a later date specifying the site difficulties shall not be considered.

T h e tenderer shall go through the entire tender documents thoroughly and strictly adhere the instructions and directions given at different pages.

Tender Document Cost once paid is non-refundable.

Unreleased EMD of any tenderers, if any, held with the Railway Administration, shall not be adjusted towards the EMD to be remitted.

Contractors are allowed TO make payments against this tender towards tender document cost (if applicable) ONLY through ONLINE payment modes available in IREPS portal, LIKE net banking, debit card, credit card etc. MANUAL payments through Demand draft, Banker cheque, Deposit receipts, FDR etc. are NOT allowed.