Rate Contract for Procurement of Waste Bins of Different types, Capacity and design as per VMC tender specifications and requirements.

Date of Submission of Technical Bid, Tender Fees, : From 01/05/2026 to 22/05/2026 Up

EMD and other documents in hard copy. to 16.00 Hour

Bid Validity 120 Days

Tender Fee : Rs. 10,000/-

Performance Security Deposit : Rs. 3,00,000/-

(By Speed Post / RPAD through Postal Authority Only.)

To be submitted to:

SOLID WASTE MANAGEMENT DEPARTMENT

VADODARA MUNICIPAL CORPORATION,

TAMBEKAR VADO, RAOPURA,

NOTICE INVITING TENDER

Tender Notice No. PRO-18/2026-27, 01/05/2026

Organization Name Vadodara Municipal Corporation

Department Name Solid Waste Management

Scope of Work Rate Contract for Procurement of Waste Bins of Different types, capacity and

design as per VMC tender specifications and requirements.

Tender Type Open

Bidder Nationality Indian

Product Waste Bins

Type of Contract Work

Bidding Currency Single

Joint Venture Not Allowed

Document downloading last date From 01/05/2026 to 20/05/2026 Up to

&time 16.00 Hour

Last date & time of online Bid From 01/05/2026 to 20/05/2026 Up to

submission 16.00 Hour

Physical submission of EMD, From 01/05/2026 to 22/05/2026 Up to

Document Fee, PQ bid, Technical 16.00 Hour at Solid Waste Management

bid and Supporting documents Department, Vadodara Municipal

Corporation, Khanderao Market,

Schedule of E-Tender Vadodara, Gujarat. 390001 through

RPAD/Speed Post through postal

authority only.

Pre bid Bidder shall submit pre-bid queries online

via email on [email protected] on

or before 08/05/2026 Up to 16.00.

Opening of Price Bid (Online) -

Bid validity period 120 days from opening of bid

Project Duration 12 months. (Excluding Monsoon)

Rs. 10,000/-In form of Account Payee

Demand Draft payable in the favor of The

Commissioner, Vadodara Municipal

Corporation, Payable at Vadodara.

Payment Details EMD amounting Rs. 2,00,000/- by

demand draft of Nationalized Bank/

EMD Scheduled Bank payable at Vadodara in

favor of the Municipal Commissioner

Vadodara Municipal Corporation only.

General Terms & EMD & Tender fee shall be submitted in electronic format only through online

Conditions (by scanning) while uploading the bid. This submission shall mean that EMD &

tender fee are received for purpose of opening the bid. Accordingly,

offer/tenders of those tenderers whose EMD & tender fee is received

electronically, shall be opened. However, for the purpose of realization of EMD

and Tender Fee, bidder shall send the EMD as well as Tender fee in required

format in original through RPAD / Speed Post so as to reach to Solid Waste

Management Department, Khanderao Market within 3 days from the last date

of submission of price-bid. Punitive action shall be initiated for non-submission

of EMD & Tender fees in original to Solid Waste Management Department,

Khanderao Market by bidder including abeyance of registration and

cancellation of E-tendering code for One year. All documents in supporting of

bid shall be in electronic format only through online (by scanning) during the

bidding period.”

 All documents must be colored scanned to be seen as original. Scanning

in black and white or gray shall not be acceptable.

 Documents in original must be notarized with clearly displaying stamp,

number and name of the notary. Documents submitted in photocopy

shall be attested with true copy.

 Price Bid shall have to be quoted strictly online only. No hard copy of

price bid shall be accepted.

 All document related to qualification shall be submitted online only,

submission made in physical format later shall not be considered as

 Addenda/corrigenda to these tender documents, if issued must be

signed and submitted online only.

DOWNLOAD OF TENDER DOCUMENT: -

The tender document for these works is available only in Electronic format

which can be downloading free of cost by the bidder.

SUBMISSION OF TENDER: -

The tenders will be received up to 16:00 Hours on 20/05/2026 through

online e tendering on www. vmc.nprocure.com

"Following Documents shall only be submitted in HARD COPY to

Vadodara Municipal Corporation by all bidders"

 Earnest Money Deposit as mentioned in the Tender. (i.e. D.D)

 Tender Fees as mentioned in the tender

 Non-Blacklisting Certificate on Bidder’s Letterhead.

 Affidavit on Non-Judicial Stamp Paper of Rs.300/-

 Downloaded Tender document must be stamped and signed by

authorized personal and submitted in hard copy in Technical

Proposal Documents Cover.

Price bid submitted physically will not be accepted. Please note that Non-

submission of Hard copies of Documents mentioned in this Tender Document

as well as price bid does not absolve the bidders from any liability created

from the bid condition and bidding process. Price Bid shall have to be

quoted strictly online only. Technical Proposal Documents in Hard copy

shall be submitted only by Qualified Bidders.

 This cover must be superscripted with "Technical Proposal Cover". All

above sealed covers shall be put together in One cover (say Main

cover) and this cover duly sealed shall be submitted to "Solid Waste

Management Department, Vadodara Municipal Corporation,

Tambekar Vado, Raopura, Vadodara – 390 001" by Speed Post /

Registered Post only on or before 22/05/2026 at 16.00 Hours.

 Tender Notice No., Due Date, Name of Work, and Name of Tenderer

/ Contractor with Address must be specified on all above covers.

 No delay on account of any case for receipt of tender shall be entertained.

Tenders received or due to be received after the time limit is over will not

be accepted and if inadvertently accepted will not be opened and will be

returned unopened. The tenders which may get opened before the due

date with no indication having been given on the outside of the envelope

are liable to be rejected.

 The tender must contain the name, address and residence and place of

business of the persons submitting the tender and must be signed and

sealed by the Tenderer with his usual signature.

 All partners must sign tenders by partnership firm. The full name and

addresses of all the partners shall be furnished. The tenders by

Corporation / Companies must be signed with the legal name of the

Corporation / Company by the president / or by the secretary or other

person or persons legally authorized to bind the Corporation / Company in

OPENING OF TENDER: -

The Cover 1 and Cover 2 will be opened on the specified date online on

website https://vmc.nprocure.com Bidders or their representative who wish to

participate in online tender opening can log on to https://vmc.nprocure.com on

the due date and time, mark their presence and participate in online tender

opening. Bidders who wish to remain present at Vadodara Municipal

Corporation, Solid Waste Management Department at the time of tender

opening can do so. Only one representative of each firm will be allowed to

remain present.

Information for online 1. Internet site address for e-Tendering activities will be

participation https://vmc.nprocure.com

2. Interested bidders can view detailed tender notice and download tender

documents from the above-mentioned website.

3. Bidders who wish to participate in online tender must register with the

website through the “New User Registration” link provided on the home

page. Bidder will create login id & password on their own in registration

4. Bidders who wish to participate in this tender need to procure Digital

Certificate as per InformationTechnologyAct-2000 using that they can

digitally sign their electronic bids. Bidders can procure the same from any

of the CCA approved certifying agencies, or they may contact (n) code

Solution at below mentioned address and they will assist them in procuring

the same. Bidders who already have a valid Digital Certificate need not to

procure the same. In case bidders need any clarification regarding online

participation, they can contact

M/S (n)code Solution

301, G.N.F.C. Info Tower,

Near grant Bhagwati Hotel,

Ahmadabad 380015, India.

URL: https://vmc.nprocure.com

5. Bidders who wish to participate in e-Tender need to fill data in

predefined forms of tender fee, EMD, PQ (Technical) or experience details

and Price bid only.

6. Bidder should upload original and color scan copies of reference documents

in support of their eligibility of the bid.

7. After filling data in predefined forms bidders need to click on final

submission link to submit their encrypted bid.

HEAD OF DEPARTMENT (HOD)

SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any circumstances.

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not fulfil all or

any of the condition or submitted incomplete in any respect will be rejected.

5. Conditional tender shall not be accepted. Municipal Commissioner, Vadodara reserves the

right to accept or reject such tenders without assigning any reason thereof.

6. Tenderers should carefully fill in the rates against the items mentioned in the schedule and

scrutinize them before submitting the tender. Any variation in rates etc. will not be allowed on

any ground such as mistake or misunderstanding etc. after the tender has been recommended or

7. The tenderers shall have to necessarily quote the rate for services &/or work asked for in the

tender and in E-price bid only.

8. Tenderers shall have his registered office with telephone. Tenderers shall furnish the date on

which the firm was established, the names of all the partners constituting the firm with their

residential addresses and experience in similar works. Tenderers having telephones at the

residence of the proprietor shall state the same in the tender.

9. Municipal Commissioner, decision will be final and abiding to all for accepting or rejecting the

10. In case the tenderers will try to do any type of corrupt procedure like writing letters / e- mails

/phone calls / Personal visits to the officers of the Municipal Corporation or any one after

prize bid open will be liable for punishment procedure.

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful bidder shall

enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper.

12. Bidders shall submit necessary registration certificate like GST number registration copy &

any other if required for execution of such work as per government rules along with tender

13. All interested bidders are requested to meet to concern dept. HOD for understanding of Work

& / or definition / meaning of any terms of tender; if they want to clarify before bidding of

tender; with prior appointment.

14. Municipal Commissioner, Vadodara reserves the right to accept or reject any or all tenders

without assigning any reason thereof. This Tender notice shall form a part of contract

document. The tenderers are advised to read carefully the “Instructions to suppliers” and

“Qualification Criteria” contained in the tender documents.

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

INSTRUCTIONS TO SUPPLIERS

1) Vadodara Municipal Corporation invites tender for procurement of Rate Contract for

Procurement of Waste Bins of Different types, capacity and design as per VMC tender

specifications and requirements.

2) The requirement of Rate Contract for Procurement of Waste Bins of Different types,

capacity and design as per VMC tender specifications and requirements and their

detailed technical specifications are set out in Appendix 1. Interested and qualified parties,

based on qualification criteria set out in Appendix 2, are requested to submit information

about bidder and a single financial Quotation /price bid in a manner prescribed in

3) Each Supplier shall submit only one (1) Bid for each of the item, in response to this

Procurement Document (PD). Any Supplier who submits more than one Bid for the item

will be disqualified.

4) Not More than one tender shall be submitted by a contractor or by a firm of contractors.

No two or more concerns in which an individual is interested as a proprietor and / or a

partner & / or director shall submit tender for the execution of the same work / tender. If

they do so all such tender shall be liable to be rejected.

5) At any time prior 72 hours to the last date and time of submission of Bids, VMC may, for

any reason, whether at its own initiative or in response to clarifications requested by any

Supplier, modify the PD by the issuance of Addenda. All interested tenderer shall have to

check the VMC website. The Bidder shall not transfer the PD document to another

interested party.

6) The Bid shall remain valid for a period not less than 120 days from the date of opening of

tender i.e. technical bid (bid validity period). VMC reserves the right to reject any Bid,

which does not meet this requirement. In exceptional circumstances, prior to expiry of the

original Application Validity Period, VMC may request Applicants to extend the

Application Validity Period for a specified additional period. Applicants not extending the

Application Validity Period when so requested would automatically be disqualified.

7) Earnest Money Deposit (EMD)

 Each Bid shall be accompanied by EMD of Rs. 2,00,000/- (Rupees Two Lakhs only).

 The EMD shall be in the form of a crossed demand draft in favour of The Municipal

Commissioner, Vadodara on any Nationalized Bank/Schedule bank / Bank as per

VMC Circular only, payable at Vadodara.

 The EMD shall be forfeited in the following cases:

a) If the Supplier withdraws its Bid during the interval between the Bid Due Date

and expiration of the Bid Validity Period.

b) If the successful supplier fails to provide the Performance Security within the

stipulated time or any extension thereof provided by VMC;

8) Performance Security

 The successful Supplier would be required to submit Performance Security amounting

to Rs. 3,00,000/- ( Rs Three Lakhs only) in the form a crossed demand draft in favor

of The Municipal Commissioner, Vadodara on any Nationalized Bank/Schedule bank /

Bank as per VMC Circular, payable at Vadodara.

 Irrevocable Bank Guarantee issued by a Nationalized Bank/Schedule bank / Bank as

per VMC Circular shall also be acceptable.

9) Formats and Signing of Bid

 The Supplier would provide all the information as per this PD. VMC would evaluate

only those Bids that are received in the required format and are complete in all

respects. Each Bid shall comprise the following:

a) Details of the Supplier in the format set out in Appendix 3 On Line.

b) Qualification Criteria / Technical bid in the format set out in Appendix 2 On Line

c) Financial Quotation/ price bid for Waste Bins of Different types, capacity and design

in the format set out in Appendix 4 in E Tender Online Only. No physical submission

d) Tender fee in “TECHNICAL BID” only.

e) The Bidder shall duly sign all the sheets of the Tender Document.

f) EMD in “TECHNICAL BID” only. (Online price bidis Compulsory).

10) Sealing and Marking of Bid for submission of supporting Physical Tender

 The outer envelope must be super scribed with the following information:

a. Name and Address of

Supplier Name of work

Tender due date and time

 If the envelope is not sealed and marked as instructed above, VMC assumes no

responsibility for the misplacement or premature opening of the contents of the Bid

submitted and such Bid, may, at the sole discretion of VMC, be rejected.

Tender shall be submitted through E tendering only. (Online price Bid is compulsory).

11) Bid Due Date

 Bids should be submitted before 1600 hours IST on 20.05.2026 up to in the manner

and form as detailed in this PD. Bid submitted by either facsimile transmission, hard

copy (without e tender) or telex or email or in person will not be accepted.

 VMC may, in exceptional circumstances, and at its sole discretion, extend the above

Bid Due Date by issuing an Addendum.

12) Opening of Bids and Clarifications

 VMC would open the Bids possibly on Bid Due Date as mentioned above in the

„General Description of Work‟ for the purpose of evaluation.

 VMC reserves the right to reject any Bid not submitted on time and which does not

contain the information/documents as set out in the tender.

 To facilitate evaluation of Bids, VMC may, at its sole discretion, seek clarifications in

writing from any Supplier regarding its Bid.

 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the PD, samples etc. and only those Bids that are found to be

responsive would be further evaluated in accordance with the criteria set out in this

 The Bid would be considered to be responsive if it meets the following conditions:

i. It is received /deemed to be received by the Bid Due Date including any

extension thereof.

ii. It is signed, sealed and marked as stipulated in Clause 8 and Clause

iii. It contains all the information and documents as requested in the PD.

iv. It contains information in formats specified in this PD.

v. It mentions the validity period as set out in Clause

vi. It provides information in reasonable detail. (“Reasonable Detail” means

that, but for minor deviations, the information can be reviewed and

evaluated by VMC without communication with the Supplier). VMC

reserves the right to determine whether the information has been

provided in reasonable detail.

vii. There are no inconsistencies between the Bid and the supporting

documents. A Bid that is substantially responsive is one that conforms

to the preceding requirements without material deviation or reservation.

A material deviation or reservation is one (i.) which affects in any

substantial way, the scope, quality, or performance of the project, or (ii.)

which would affect unfairly the competitive position of other Suppliers

presenting substantially responsive Bids.

 VMC reserves the right to reject any Bid, if:

i. If the tender is incomplete; or

ii. At any time, a material misrepresentation is made or discovered; or

iii. The Supplier does not respond promptly and diligently to requests for

supplemental information required for the evaluation of the Bid.

 In case the Bid is found to be responsive, the Bid would be evaluated in accordance

with the Qualification Criteria, samples etc. as set out in Appendix

 In case the Bid is found to be inadequate, VMC may request the Supplier for more

details to the Bid submitted. As part of the evaluation of the Bid, VMC may also

request the Supplier to submit clarifications.

 The Financial Quotations/ Bid of only those Suppliers, who meet the Qualification

Criteria, would be opened.

 The Supplier offering the lowest rate/s for the Waste Bins of Different types, capacity

and design would be declared as the Preferred Supplier for the same. However

separate lowest bidder will be evaluated based on rate quoted by different tenderers for

different types, capacity and design of waste bins as mentioned in price bid.

 Interested tenderer / party can take part in any & / or all category (A to T) of waste

bin. However tender Fee, EMD & Performance Security Deposit amount will remain

same. It is not compulsory to quote for all category.

 VMC may either choose to accept the Quotation of the Preferred Supplier or invite

him for negotiations.

 In case there are two or more Suppliers quoting the same price, VMC may in such

case call all such Suppliers for negotiations and select the Preferred Supplier on the

outcome of the negotiations. The selection in such cases shall be at the sole discretion

 VMC can finalize parallel rate contract & split order to more than one bidder at the

same rate of lowest bidder in that category based on requirement for any / all item/s.

Decision of Municipal Commissioner; VMC in this regards will be final & binding to

14) In the event of acceptance of the Preferred Supplier with or without negotiations, VMC

shall declare the Preferred Supplier as the Successful Supplier. VMC will notify the

Successful Supplier through a Letter of Award (LoA) that its Bid has been accepted.

15) Notwithstanding anything contained in this PD, VMC reserves the right to accept or reject

any quotation, or to annul the bidding process or reject all quotations, at any time without

any liability or any obligation for such rejection or annulment, without assigning any

reasons thereof.

16) If any dispute arises about the contract or any terms of contract, Municipal Commissioner,

VMC shall be the sole arbitration and his decision would be final and binding to both the

17) VMC can ask the tenderer to submit their sample at any stage of tender (if required) and if

sample of any tenderer is not found as per technical specifications &/or requirements of

VMC, bid of such tenderer/s will be rejected at any stage. Decision of Municipal

Commissioner, VMC in this regard will be final and binding to all tender.

18) This tender is for finalizing rate contract (1Year) of PE containers / Bins as per PD. Rate

sanctioned will be fixed for entire one year RC (Rate Contract) period. No price escalation

will be given during RC period. Only change in taxes, duties, govt. levies will be accepted

by VMC & consider for payment. RC period may be extended for further period of One

year by mutual confirmation. Decision of Municipal Commissioner; VMC will be final &

binding to all. Municipal Commissioner can order for further / extra quantity, if required

during entire RC period.

19) The price escalation or variation clause will not be accepted. Tenderer has to quote the

total price, net including of all taxes & duties etc. and for evaluation and finalization

purpose, the total price will be taken in to consideration. Transportation, Packing,

Forwarding, Insurance charges are included in the indicated price. However any change in

the GST will be considered at actual for which contractor will have to submit necessary

documentary proofs as required by department.

20) Interested and qualified tenderer can take part in all or any type and category of waste bin.

However tender fee, EMD etc. will remain same as per tender. However, separate price

evaluation will be carried out for different types of waste bin, and based on same, lowest

tenderer will be evaluated separately for each type & category of waste bin.

21) The technical specification for Waste Bins of Different types, capacity and design (for

general reference & idea) is given in Appendix1, however if required bidders are advice to

personally visit at Central Workshop, VMC site for better understanding of requirement of

22) EXTENSION FOR DELAY.

If the supply is delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire OR

d) Civil commotion or strike or lockout of their principal workshop.

Any other cause, which is beyond the contractor~s control then upon the happening of any such

event causing delay, the contractor shall immediately inform in writing to the HoD-Solid Waste

Management but at the same time his best endeavors to make good the delay. The HoD-Solid

Waste Management in such event can take the final decision regarding the late delivery penalty for

23) PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or expenses for which

under the contract, the contractor is liable to the Vadodara Municipal Corporation from any money

due or becoming due to the contractor under the contract or Municipal Commissioner will have

the liberty to recover the amount from the contractor.

24) Payment Terms: As mentioned in tender.

25) Only manufacturer of PE containers and / or its authorized dealer / distributor can take

part in the tender for which necessary documentary proof should be enclosed with tender.

26) Tenderer has to submit all the relevant information likes;

 Availability of local service point.

 Warranty conditions

 Detailed client list to whom such type of PE containers have been

supplied by them.

 Details of Technical experience of tenderer.

27) Any company /subsidiary/associate/parent or any of their having same promoter are

not eligible to participate who has been blacklisted by any of Govt. Department or any

ULB‟s (Urban Local Bodies in India). If it comes to the notice of the VMC authority at

any point of time, during the tendering or execution stage of the work that the tenderer

has been blacklisted by any Govt. organization (as mentioned above), then all the

payments due to him shall be forfeited and firm will be blacklisted.

28) The bidder should provide accurate information on any litigation history or arbitration

resulting from contracts completed or under execution by him over the last seven years.

This should also include such cases, which are in process/progress. A consistent history

of awards against the bidder may result in failure of the bid. In case the bidder has not

provided such information and has come to the notice of the Authority, the tender will be

rejected at whatsoever stage and in such case all the losses that will arise out of this issue

will be recovered from the tenderer /contractor and he will not have any defense for the

29) The contractor shall not assign or sublet his contract or any substantial part thereof to

any other agency without writing permission of Municipal commissioner, VMC.

30) All articles supplied shall strictly conform to the specifications laid down in the tender

31) Any change in the constitution of the firm etc. shall be notified forth with by the

contractor in writing to the Corporation and such change shall not relieve any former

member of the firm, etc., from any liability under the contract.

32) The approved supplier shall be deemed to have carefully examined the total work;

conditions, specifications, size, make and drawings, scope of work etc. of the goods to be

33) If the Corporation does not purchase or issue work for any of the tender item/s, work or

purchases less than the quantity indicated in the tender form, the tenderer should not be

entitled for any compensation. This tender is for finalising the rate contract. If demand

available for particular design / model then only order will be issued, to RC holder as per

competent authority sanction which will be binding to all.

34) Insurance & License etc.

 The Supplier is responsible for transit and all other insurances (if/as required) till the

items are delivered at the delivery location.

 Tenderer must make their own arrangements to obtain import license if necessary.

35) Warranty/Guarantee clause~

The tenderer would give guarantee that the Equipment‟s would continue to confirm to the

description and quality as specified for a period indicated in the table given below from

the date of delivery of the Equipment‟s to be purchased and that notwithstanding the fact

that the Corporation may have expected and/or approved the said Equipment‟s, if during

the guarantee/warrantee period the said equipment be discovered not to confirm to the

description and quality aforesaid or have determined (and the decision of the Municipal

commissioner, VMC in that behalf will be final and conclusive) the corporation will be

entitled to reject the Machines/ Equipment‟s or such portion thereof as may be

discovered not to confirm to the said description and quality, on such rejection the

Equipment will be at the seller‟s risk and all the provision relating to rejection of goods,

etc. or such portion thereof as is rejection by the Corporation, otherwise the tenderer shall

pay such damage as may arise by reason of the breach of the condition herein contained.

Nothing herein contained shall prejudice any other right of the in that behalf under this

contract or otherwise.

Sr. Warranty/Guarantee

Name of Machine/Equipment

Rate Contract for Procurement of Waste One Year from the Date of

Bins of Different types, capacity and

design as per VMC tender specifications supply.

and requirements.

HOD-SWM &/or his duly authorized representative shall at all

reasonable time have access to the supplier‟s premises and shall

have the power at all reasonable time to inspect and examine

the materials and workmanship of the equipment/machineries

during manufacturing process or afterwards as may be decided.

i. The tenderer shall furnish complete address of premises of his

office, go down and workshop where inspection can be made

together with name and address of the person who is to be

contacted for the purpose.

ii. The firm is liable to execute any minor change/modification

suggested at the time of inspection for which no extra payment

36) Rejection —

Articles not approved during inspection or testing shall be rejected and will have to be

replaced by the tenderer at his own cost within the time.

37) Notwithstanding anything contained in this tender document, Corporation reserves the

right to accept or reject any tender, or to annul the bidding process or reject all tenders, at

any time without any liability or any obligation for such rejection or annulment, without

assigning any reasons thereof

38) If any dispute arises out of the contract with regard to the interpretation, meaning and

breach of the terms of the contract, the matter shall be referred to by the parties to the

Municipal Commissioner, VMC whose decision shall be final.

39) Schedule of equipment and technical specifications:

i. The bidders shall complete the schedule (s) and technical

specifications for the goods and equipment to be supplied in

their entirety so as to demonstrate their compliance with the

requirements of the bidding documents.

ii. The materials, equipment and services to be supplied under the

contract shall be like that use of such materials equipment and

services shall not infringe or violate any industrial property or

intellectual property rights or claims of any third party.

40) Drawings: The bidder will submit drawings showing all dimensions, materials, process

etc. of the proposed Waste Bins / items along with the bid. Successful bidder will be

required to submit detailed drawings of all the equipment‟s.

41) Specifications and standards:

a) The supplier shall ensure that the goods and related services

comply with the technical specifications and other provisions of

b) The goods and related services supplied under this contact shall

conform to the standards of the technical specifications, when no

applicable standard is mentioned, the standards shall be equivalent

or superior to the official standard whose application is

appropriate to the country of origin of the goods and suitable to

Indian (Vadodara) weather conditions and usage.

c) Wherever references are made in the contract to codes and

standards in accordance with which it shall be executed, the

edition or the revised version of such codes and standards shall be

those specified in technical Specifications. During contract

execution, any changes in any such codes and standards shall be

applied only after approval by the Corporation and shall be treated

in accordance with the conditions of contract.

d) Volume Capacity shown for each category of waste bin is

approximate. Exact capacity shall be as per the design &

dimensions of the tenderer submitted by them in technical bid.

For each category appx. 5% variation (upper / lower) in capacity

will be allowed based on design of the tenderer. Tenderer has to

submit detailed dimensional drawing & photograph of their actual

product for which they have quoted.

e) Overall shape shall be matched by tenderer for different category

of waste bins. However actual dimensions & shape of bin (with /

without lid) shall be as per drawing submitted by them.

f) Tenderer has to clearly mention the details of raw material for the

model they have quoted in different category, however all raw

material must be Virgin & necessary test repot must be submitted

by them as & when asked by department; from NABL approved

Laboratory / CIPET as per VMC requirements, for raw material

and finished product.

42) The supplier shall correct any defects covered by the warranty immediately on being

notified by the Purchaser of the occurrence of such defects.

43) An authenticated test certificate in confirmation to the specifications of the tender, for

which testing at site is not possible has to be produced by the tenderer at their cost, as &

when asked by VMC.

44) Right to Owner to accept or Reject Tender: The right to accept the tender will rest with

the VMC. The A.M.C, however, does not bind itself to accept the lowest tender, and

reserves to itself the authority to reject any or all the tenders received without assigning

any reason whatsoever. Tenders in which any of the particulars and prescribed

information are missing or are incomplete in any respect and/or the prescribed condition

is not fulfilled are liable to be rejected. In addition to the above, the tender will also be

liable to be rejected outright if ~

i] The tenderer proposes any alterations in the works specified or

in the time allowed for carrying out the work or any condition

or correction made in specifications.

ii] Any of the page or pages of the tender is/are removed or replaced.

iii] All corrections, additions or pasted slips are not initialed by the tenderer.

45.0 This is subject to the jurisdiction of the competent court of Vadodara only

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

Vadodara Municipal Corporation

The number of Waste Bins of Different types, capacity and design is as per

requirement of VMC and availability of budget / grant. No minimum fixed

quantity of any type of Waste Bin shall be guaranteed. Further this tender will be for

annual ( 2 Year) requirement and rate contract will be fixed for two year of period from

the date of work order. However, actual number of procurement will be at the sole

discretion of VMC. Municipal Commissioner can order for further / extra quantity, if

required during entire RC period.

Tender Validity period

The Validity period is 120 days.

Rate Contract Validity:

Rates approved under this tender will be valid for 2 (two) year period, during this period if

VMC Central workshop get demand of any category of waste bin, same shall be ordered to

the successful bidder/s of that category as per Sanction of Competent authority of VMC.

After expiry of two year RC period, it can be extender for further one year period (as / if

required) with mutual consent of both the party (i.e. VMC and successful bidder/s). No

price escalation will be given during entire RC period, including extended period if any.

Procurement period (i.e. Delivery Period)

The procurement period shall be 60 days from date of each work order. Delivery period will

commence from the date of order to the supplier. However, based on site conditions,

requirement of VMC etc. this can be changed and will be mentioned in each order (if / as

required). Further if any change, staggered delivery required will be informed to contractor.

They have to execute as per such order.

Delivery Schedule

However, as per requirement, VMC will give delivery schedule (if delivery required in

staggered manner/delay as mentioned above) to the successful bidder/s. The price quoted as per

Appendix 4, will be valid for the entire one year Rate Contract period, which will be

binding to the supplier.

Delivery location: At various offices / Locations of VMC; Vadodara, Gujarat at site

specified by VMC based on budget / grant details.

Successful bidder/s has to supply material of each elected representative separately as per

delivery requirements in different zone / area in coordination with zonal SWM / related dept.

Logo - Printing :-

Successful tenderer/s has to print logo & messages as per VMC & / or H'ble elected

representative requirement on each budgeted work / item separately. Good quality printing

shall be carried out by tenderer, Sample shall be first shown to VMC & after

approval agency has to print.

For supply of PE Bins, preferable after satisfactory Delivery at our central workshop/ at

site and on required certification from the authority; preferably within 30 days .

The Security Deposit will be paid back by after the expiry of warranty period/ rate contract

period whichever is later , without any interest.

Transit Insurance

The Supplier is responsible for transit and all other insurances (as/if required) till the items

are delivered at the location mentioned in the Procurement Order/ informed to bidder.

Taxes and duties

Shall be included in the indicated price. Tenderer has to quote the total price, net including

of GST & all taxes & duties etc., and for evaluation and finalization purpose, the total price

will be taken in to consideration (Based on actual GST applicable on such item by Govt.

Dept.). Transportation, Packing, Forwarding, Insurance charges shall be included in the

indicated price. Tenderer has to properly examine GST rate schedule before filling the

tender; VMC will not be responsible later on & will not give any change unless otherwise it

is changed by Govt. authority.

However any change in the GST, tax etc will be considered at actual for which contractor

will have to submit necessary documentary proofs as required by department.

Warranty Period

Supplier shall warrant that the supply shall be warranted against faulty materials and

workmanship for Waste Bins and / or items of Different types, capacity and design for a

period of 12 months from the date of supply.

The bidder/s will make arrangement for inspection of the PE waste bin/s and / or items by

Third Party along with VMC (if required ), before delivery , at factory site. Inspection of

the PE waste bins / items will also be carried out at Vadodara at site specified by VMC. If

any discrepancy is found in the material supplied and technical specifications approved, the

same lot shall be rejected and bidder will have to collect rejected material within seven

days. No claim for the rejected material shall be entertained. Necessary test certificate/s

from NABL approved test Laboratory shall be submitted by successful bidder/s as & when

asked by VMC for different lot/s.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of

the equipment‟s.

An unexcused delay by the supplier in the supply of its delivery obligations, supplier

will be held liable and VMC can take actions to forfeit of his performance security,

imposition of liquidated damages and/or termination of the contract by default.

If the supplier fails to deliver any or all of the equipment‟s within the said period (as

informed by VMC based on requirement), VMC shall deduct from the contract price as

liquidated damages (Late delivery penalty) will be calculated on the basis of delayed days

for delayed quantum (delayed work amount) of work and rate of calculation will be 2% per

month of delivery price will be recovered from the supplier without any reference to the

supplier. The amount of Liquidated damages will be however subject to the maximum of

10% of the total contract sum.

However, Delay in excess of one hundred (100) days after completion of delivery period

may be cause for termination of contract and forfeiture of all security for performance.

PERFORMANCE GUARANTEE.

For Supply of Bin:

As a contract security, the contractor shall furnish performance guarantee in the form of

Bank Guarantee or by Demand draft/pay order/BG within 15 days from the date of order for

the amount Rs. 50,00,000/- ( Rs. Fifty Lakhs only) from any Nationalized Bank/Schedule

bank / Bank as per VMC Circular and made payable to the ~Municipal Commissioner,

Vadodara Municipal Corporation~ Payable at Vadodara.

The performance guarantee shall be returned to the contractor without any interest on the

successful completion of the warranty period, When the contract ceases to be under any

Notwithstanding the provisions of tender, the Supplier shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent

that, it~s delay in performance or other failure to perform its obligations under the Contract

is the result of an event of Force Majeure.

For purposes of this Clause, ~Force Majeure~ means an event beyond the control of the

Supplier and not involving the Supplier~s fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser

in writing, the Supplier shall continue to perform its obligations under the Contract as far as

is reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

TECHNICAL SPECIFICATION

Four-Bin Solid Waste Segregation System (Wet, Dry, Sanitary & Domestic

Hazardous Waste) – 100 Litre Capacity Each

General Specifications:

A robust, multi-compartment waste segregation system designed for urban solid waste

management. The unit consists of a heavy-duty Mild Steel (MS) structural angle frame housing

four independent, pivoting metal containers, featuring an integrated overhead rain canopy suitable

for long-term outdoor use under municipal conditions.

Basic Requirements

Following are minimum basic requirements:

Type: Outdoor 4-Compartment Waste Segregation Unit (Tilting/Pivoting Type).

Use: Public Garbage Collection & Source Segregation (Wet, Dry, Sanitary, Hazardous).

Parameter Dimension

Width (Depth) 440 mm

(Drawing/ photos are for reference and general idea of requirement only. Tenderer

has to submit their design, drawing, photos etc. as mentioned in the tender)

(Photo & Drawing is for reference and Idea only, Tenderer has to submit design, photos & and

Drawing which shall matches the minimum specifications / requirements of tender)

Product Specifications

Color Frame/Stand: Black (Matte or Semi-Gloss finish).

Bin 1 (Left): Green (Wet Waste / Bhino Kachro).

Bin 2 (Center-Left): Blue (Dry Waste / Suko Kachro).

Bin 3 (Center-Right): Pink/Red (Sanitary Waste / Sanitary

Bin 4 (Right): Grey/Black (Domestic Hazardous Waste / Gharelu

Jokhami Kachro).

Design : Type: 4-in-1 Tilting/Pivoting Bin System.

Configuration: Four rectangular bins suspended within a unified

external frame.

Weather Protection: Features a full-width, angled overhead

metal hood (canopy) to prevent rainwater ingress and shield waste

from direct sunlight.

Ergonomics: Bins are mounted on a central pivot point

(trunnion), allowing sanitation workers to tilt the bin forward/upside

down for easy emptying without lifting the entire container.

Aesthetics: "Anthropomorphic" design approach (faces on bins)

to encourage public participation and behavioral change.

Material Specifications :  Made From CRCA Sheet of 0.8 mm thickness with

compartments for collection of segregated waste fitted with

four number of 80 litter each HDPE inner bins with chain

 Bin shall be fitted with 2 sliding doors with locking facility.

 Chain fitted with inner bin should be long enough to unload

 Foundation structure shall be made from minimum 35 mm x

35mm section mounted on litterbin and installed with civil

work as per given location by VMC.

 Esthetic look must be as per drawing given in bid documents.

 Four compartments shall be painted as per instructions of

VMC for segregation of waste. Required message given by

VMC shall be printed on the bin.

 All raw materials shall be as per Indian standard (as / if

Instillation : To be carried out by the successful tenderer:

 Excavation / digging for foundation

 Fixing bin structure with MS frame

 Filling and securing with PCC material

 Site cleaning after installation

 Installation at designated VMC-identified locations

Drawing : Reference drawing provided with tender. Bidder must submit their

own engineered design + detailed dimensional drawings for

Colour & Logo etc. : Corrosion-resistant finishing suitable for raw garbage handling

Messages, colour coding, and VMC logo to be painted as required

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

TECHNICAL SPECIFICATION

100-liter Capacity plastic waste bin

General Specifications:

A robust, cylindrical litter bin system designed for urban solid waste management. The unit

consists of a PVC plastic outer body and a polyethylene inner bin, suitable for long-term

outdoor use under municipal conditions.

Basic Requirements

Following are minimum basic requirements:

 Type: Waste Bin

 Use: Garbage Collection

 Shape: Cylindrical

 Total Capacity: 100 Litres

 Weight: Approx. 11.5 kg

 Assembled Size: 660 mm (Dia) × 1100 mm (Height)

 Material: PVC Plastic (Outer Body)

(Drawing/ photos are for reference and general idea of requirement only. Tenderer

has to submit their design, drawing, photos etc. as mentioned in the tender)

Product Specifications

Color Green, Blue, Yellow, Grey

Design : Specially moulded projections for enhanced strength and high

impact resistance. No sharp corners or welds – fully user-friendly

and safe. Rough & tough design suitable for outdoor public

spaces. Top surface designed with sloped (sloppy) roof for

rainwater drainage. Metallic components finished attractively with

Material Specifications :  PE material conforming to relevant IS Standards

 Non-toxic, contamination-free

 Chemical resistant

 UV stabilized for long-term outdoor exposure

Instillation : To be carried out by the successful tenderer:

 Excavation / digging for foundation

 Fixing bin structure with MS frame

 Filling and securing with PCC material

 Site cleaning after installation

 Installation at designated VMC-identified locations

Drawing : Reference drawing provided with tender. Bidder must submit their

own engineered design + detailed dimensional drawings for

Colour & Logo etc. : Corrosion-resistant finishing suitable for raw garbage handling

Messages, colour coding, and VMC logo to be painted as required

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

TECHNICAL SPECIFICATION

180 liter Capacity Steel Trio Dustbin

General Specifications:

A heavy-duty triple-compartment steel dustbin designed for segregation and collection of

municipal solid waste. Suitable for roadside, public spaces, commercial complexes, and urban

local body applications. The system ensures durable construction, easy handling, and efficient

waste disposal.

Basic Requirements

Following are minimum basic requirements:

 Type: Steel Trio Dustbin (3 Compartments)

 Total Capacity: 180 Litres (3 × 60 L compartments, or as specified)

 Material: MS / CRCA Steel (Outer Cabinet)

 Weight: Approx. 30–35 kg (depending on structure)

 Shape: Cylindrical / Rectangular (as per design)

 Finish: Powder-coated or synthetic enamel paint for corrosion resistance

 Use: Garbage segregation (Wet, Dry, Recyclable)

(Drawing/ photos are for reference and general idea of requirement only. Tenderer

has to submit their design, drawing, photos etc. as mentioned in the tender)

Product Specifications

Color  As per municipal requirement (commonly Blue / Green / Yellow

for segregation)

 Two coats of first-quality synthetic enamel paint or powder

coating for corrosion resistance

 UV and weather-resistant finish for long-term outdoor use

Design :  Triple-compartment layout for wet, dry, and recyclable waste

 Smooth edges, no sharp corners, user-friendly handling

 Sloped top roof for efficient rainwater drainage

 Handles for easy removal and lifting of inner bins

 Pilfer-proof locking system for inner bins

Material Specifications :  Outer Cabinet: MS / CRCA steel with reinforced frame (pipe

structure, e.g., 40 × 75 × 2 mm)

 Inner Bins: PE or Steel, 60 L each (Total 180 L capacity)

 Material to be non-toxic, corrosion-resistant, UV stabilized, and

compliant with relevant IS standards

 Drain hole provision with plug for liquid disposal

Instillation : To be installed by the supplier at designated municipal locations

 Excavation / foundation (if required)

 Fixing the bin with support structure

 PCC filling or base support

 Cleaning of site after installation

Drawing :  General reference drawing to be provided

 Supplier must submit detailed dimensional drawings and

design approval prior to manufacturing

Colour & Logo etc. :  Outer cabinet painted with municipal-approved colours.

 Messages, logos, and signage painted or printed as per municipal

 Long-lasting, high-visibility markings for public awareness.

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

TECHNICAL SPECIFICATION

135 liter Capacity Box Litter Bin

General Specifications:

The Box Litter Bin is a robust, contemporary waste collection solution designed for urban

and public spaces. It combines durable steel construction with optional timber elements and

offers flexibility in mounting and usage. The bin is suitable for streets, parks, commercial

complexes, and other high-footfall areas.

Basic Requirements

Following are minimum basic requirements for PE Bins (Covered inside metallic casting

 Product Name: Box Litter Bin

 Materials: Powder-coated steel, timber (optional)

 Style: Contemporary

 Mounting: Surface / baseplate fixed

 Capacity Options: 135 L (ground mount)

(Drawing/ photos are for reference and general idea of requirement only.

Tenderer has to submit their design, drawing, photos etc. as mentioned in the

Product Specifications

Color  Outer body: Powder-coated steel in municipal-approved colours

(commonly grey, black, or custom colours)

 Timber slats (if used): natural wood finish or painted as per

 Optional ashtray: metallic or matching powder-coated finish

Design :  Contemporary box-shaped design with smooth edges

 Two-door system: one fixed, one opening

 Vertical 57 × 18 mm timber slats on tubular steel frame

 Sloped top roof to prevent water accumulation

 Zinc-coated steel ring to hold plastic waste sacks

 Optional ashtray integrated on top

 Designed for surface or baseplate fixing

Material Specifications :  Body: 6 mm thick steel sheet, hot-dip galvanised per UNI

standards, polyester powder-coated

 Timber slats: optional, fixed onto tubular steel frame

 Fixings: Stainless steel bolts and fittings

 Waste bag holder: Zinc-coated steel ring

 Durability: Corrosion-resistant, UV stable, suitable for outdoor

Installation : To be installed by the supplier at designated municipal locations

 Wall mounting for 50 L size, ground mounting for 100 L and

 Ground mounting requires M8 bolts (not included)

 Supplier responsible for proper fixing to surface or base plate as

per site conditions

 Ensure level placement and stable installation

Drawing :  General reference drawing to be provided

 Supplier must submit detailed dimensional drawings and

design approval prior to manufacturing

Colour & Logo etc. :  Outer cabinet and timber slats painted in municipal-approved

 Option to print or engrave logos, messages, or signage as per

 High-visibility markings for public awareness and segregation

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL

Pre-Qualification Criteria

Following are the minimum requirements for tenderer to qualify in the bid.

A. Only duly registered Firm/Company can submit Bids. Provide Certificate of

Registration. (I.e. GST/IT etc.)

B. The tenderer should be the Manufacturer of the Waste Bin & / or should be the

Authorised dealer/Distributor of such type of Waste Bin manufacturer. If the

tenderer is Authorised dealer / Distributor of the manufacturer, a latest Authority

letter should be submitted, for this tender.

C. The tenderer shall furnish the list of Municipal corporations / ULBs / Institutions

with Address & Tel. no. To whom vehicles have been supplied during the

preceding seven years and the numbers of such waste Bins supplied & its order

D. The tenderer shall furnish at least 2 Nos. certificates of satisfactory performance

of such waste Bins supplied together with copies of purchase orders received

from those clients.

E. Certificate from Chartered Accountant about turnover of past three financial

years shall be attached.

F. The Supplier should meet the financial criteria as set out below: The Tenderer

should submit data for the F.Y. 2022~2023, 2023~2024 and 2024~2025 year.

CA certificate must also be attached with tender. The tenderer should have

minimum average annual turnover of Rs. 300 Lakh (Rs Three Crore only) for

the last three financial years as mentioned above. If any tenderer has completed

his / their books of account with filing of income tax return for year 2026-27, in

such case they can submit the same and it will be considered in last 3 FY data.

G. Sealed tenders, for the above work are invited from the bidders. The bidders shall

be a single entity only, bidding for the Project. The Bidder should have

supplied such/other type of waste Bins (either of same capacity & / or

higher / lower) in last seven years ending 31-03-2026 as under;

1. Three similar work of Supply of Waste Bins should not be less than

40% of the estimated quantum of this tender during rate contract

2. Two similar work of Supply of Waste Bins should not be less than 50%

of the estimated quantum of this tender during rate contract period.

3. Single / One similar work of Supply of Waste Bins should not be less

than 80% of the estimated quantum of this tender during rate contract

Similar work means supply of such /other type of waste Bins (either of same

capacity & / or higher / lower capacity)

All necessary documentary evidence shall be submitted along with the tender.

Description Name of Client Numbers Year of supply Proof of Experience

- Copy of Purchase

- Satisfactory work

certificates of the

I Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject

to be disqualified if Applicant or any of its constituent partners have: - Made

misleading or false representation in the forms, statements, and attachments

submitted; or - Been debarred or terminated or blacklisted (and effect is continue on

due date of this tender) by Central Govt. organization / State Govt. organization /

VMC / Any Municipal Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are

the disqualification in case of failure to disclose information by partners or the

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central

govt. organization / State Govt. organization / ULB / Any Municipal Corporation /

VMC or any other Agency of Government of India or any of the State Government.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

(iv) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

However; merits of such actions will be reviewed by Municipal Commissioner;

VMC (If need be) and can take decision accordingly after review, which will be final

& binding to all tenderer.

Note: The experience as sub-contractor shall not be considered

Seal and Signature of the Bidder & Date:

HEAD OF DEPARTMENT (HOD)

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

Details of Tenderer

1. (a) Name of Tenderer

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Tenderer‟s main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for

VMC with the Tenderer:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorised Signatory of the

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

5. Details of the Waste Bin to be supplied as per Clause 1.0, Appendix

 Specification

 Pictures- Drawing etc.

 Brief description

 Delivery Schedule

Financial Quotation for the Rate Contract for Procurement of Waste Bins of Different

types, capacity and design as per VMC tender specifications and requirements.

Compulsory Online

The Municipal Commissioner

Vadodara Municipal Corporation,

Khanderao Market Building,

Sub: Financial Quote for Supply of Rate Contract for Procurement of Waste Bins of

Different types, capacity and design as per VMC tender specifications and

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

Procurement Document, submit our financial quote for the supply of following equipment

for your evaluation. The price quoted includes packing, forwarding charges, insurance, GST,

all taxes and duties etc. Delivery will be made at Vadodara, Gujarat at site specified by

VMC and will be as per schedule specified in Appendix 1 of the Procurement Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in

our Quotation we hereby represent and confirm that our Quotation is unconditional in all

respects and we agree to the terms of this Procurement Document.

Details QTY. Quote PER

1 Four-Bin Solid Waste Segregation System (Wet, Dry,

Sanitary & Domestic Hazardous Waste) – 100 Litre

c Transportation

2 100-liter Capacity plastic waste

Capacity each with installation as per tender

specifications & requirements.

c Transportation

3 180 liter Capacity Steel Trio Dustbin

Capacity each with installation as per tender

specifications & requirements.

c Transportation

4 135 liter Capacity Box Litter Bin

Capacity each with installation as per tender

specifications & requirements.

c Transportation

Please provide information on applicable fields.

The price quoted above is net including all taxes and duties. Packing, Forwarding, Insurance

charges are included in the indicated price. The prices are fixed and firm and are inclusive of all

applicable taxes and duties as may be statutorily applicable.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorised Signatory of the Supplier (Name,

Title and Address of the Authorised Signatory)

(TO BE SUBMITTED PHYSICALLY)

(To be submitted IN ORIGINAL on Non-Judicial Stamp Paper of Rs 300/- duly attested

by First Class Magistrate / Notary Public

I/We, age years residing at

_in capacity of M/s

hereby solemnly affirm that

1. All general Instructions, General Terms and Conditions, as well as Special Terms

& Conditions laid down on all the pages of the Tender Form, have been read

carefully and understood properly by me which are completely acceptable to me

and I agree to abide by the same.

2. I / We have submitted following Certificates / Documents for T.E. as required as

per General Terms & Conditions as well as Special Terms & Conditions of the

Sr. No. Name of the Document

3. All the Certificates / Permissions / Documents / Permits / Affidavits are valid and

current as on date and have not been withdrawn / cancelled by the issuing

4. It is clearty and distinctily understood by me that the tender is liable to be

rejected if on scrutiny at any time, any of the required Certificates / Permissions /

Documents / Permits / Affidavits is / are found to be invalid / wrong / incorrect /

misleading / fabricated / expired or having any defect.

5. I / We further undertake to produce on demand the original certificate /

Permission / Documents / Permits for verification at any stage during the

processing of the tender as well as at any time asked to produce.

6. I / we also understand that failure to produce the documents in * Prescribed

Performa* (Wherever applicable) as well as failure to give requisite information in

the prescribed Performa may result in to rejection of the tender.

7. My / Our firm has not been banned / debarred / black listed at least for three

years (excluding the current financial year) by any Government Department /

State Government / Government of India / Board / Corporation / Government

Financial Institution in context to purchase procedure through tender.

8. I / We confirm that I / We have meticulously filled in, checked and verified the

enclosed documents / certificates / permissions / permits / affidavits / information

etc. from every aspect and the same are enclosed in order (i.e. in chronology) in

which they are supposed to be enclosed. Page numbers are given on each

submitted document important information in each document is "highlighted"

with the help of "marker pen" as required.

9. The above certificates / documents are enclosed separately and not on the

Performa printed from tender document.

10. I / we say and submit that the permanent Account Number (PAN) given by the

income Tax Department is which is issued on the name of

[Kindly mention here either name of the Proprietor

(in case of Proprietor Firm) or name of the tendering firm, whichever is

11. I / we understand that giving wrong information on oath amounts to forgery and

perjury, and i/we am/are aware of the consequences thereof, In case any

information provided by us are found to be false or incorrect, you have right to

reject our bid at any stage including forfeiture of our EMD / PBG/cancel the award

of contract. In this event, This office reserves the right to take legal action on

12. I/ We have physically signed & stamped all the above documents along with copy

of tender documents (page no. ---------- to ).

13. I / We hereby confirm that all our quoted items meet or exceed the requirement

and are absolutely compliment with specification mentioned in the bid document.

14. I / We hereby commit that we have paid all outstanding amounts of dues / taxes /

cess / charges / fees with interest and penalty.

15. In case of breach of any tender terms and conditions or deviations from bid

specification other than already specified as mentioned above, the decision of

Tender Committee, Tender authority for disqualification will be accepted by us.

Whatever stated above is true and correct to the best of my knowledge and belief.

Date: Stamp & Sign of the Tenderer

Place: (Signature and seal of the Notary)

Tender Name of work:- Rate Contract for Procurement of Waste Bins of Different types,

capacity and design as per VMC tender specifications and requirements.

Tender No: - /2026-27

I / We agree that all the clause, information mentioned in this tender document are correct as per my

knowledge and I / We have read and understood all the terms and conditions mentioned in document

carefully. I / We abide to agree and follow to the terms and conditions stated in the tender.

I/We agree that we have no objection if inquiries are made about our works, its related areas and any other

inquiry regarding all details, projects and works listed by us in the pre-qualification document at any state.

Date:- Name of Tenderer:-

Place:- Sign / Stamp

General Information

All individual firms are requested to complete the information in this form. Individual information should be

provided for all owners, directors or applicants that are partnerships public / Pvt. Ltd. or individually owned

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO / other

3 Head office address:

4 Local office address (if any):

5 Authorised Person :

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney holders

SUB: - Rate Contract for Procurement of Waste Bins of Different types, capacity and design as per VMC

tender specifications and requirements.

Ref :- Tender No – /2026-27

1 I/We agree that the decision of the Vadodara Municipal Corporation in pre- qualification/selection

of applicants/contractor, Phasing of work and in any other project related matter, will be final and

binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of knowledge.

3 I/We agree that I/we have no objection if inquiries are made about our works, its related areas and

any other inquiry regarding all details, projects and works listed by us in the pre-qualification

document at any state.

Signature with seal of the company

AFFIDAVIT * Rs. 300 Stamp :

DECLARATION OF THE

1.0 I, the undersigned, do hereby certify that all the statements made in the required attachments are true

and correct. I also understand that in case of wrongful/false information, corporation is entitled to

take any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm M/s _

_ nor any of its constituent partners, directors etc have abandoned any

work in India nor any contract awarded to us for such works has been rescinded.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities, Government, or

public limited institutions, firm or corporation to furnish pertinent information deemed necessary

and requested by the VMC to verify our statements or our competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be requested,

and agrees to furnish any such information at the request of the VMC.

5.0 The VMC and its authorized representatives are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with

this application and to seek clarification from our bankers and clients regarding any financial and

technical aspects. This Affidavit will also serve as authorization to any individual or Authorized

representative of any institution referred to in the supporting information, to provide such

information deemed necessary and requested by you to verify statements and information provided

in the Tender or with regard to the resources, experience and competence of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding scope of work, all materials and labour on which I / We have based my / our rates for

this tender. The specifications and leads on this work have been carefully studied and understood before

submitting this tender. I / We undertake to use only the best materials approved by the Engineer in charge or

his duly authorized representative during execution of the work and to abide by the decision of VMC.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper of Rs.300 and

duly notarized.