Bid for Supply of Laptops and Tablets

B. Information of Authorized Signatory / Contact Person...............................................................

F. Undertaking letter as per Ministry of Finance Memorandum No. : F.No.6/18/2019-

PPD dated 23.07.2020 and Office Memorandum No. : F.18/37/2020-PPD dated

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

1. Notice Inviting Bid

Surat Municipal Corporation (SMC)

Shri Tapipura, Surat – 395003, Gujarat.

www.suratmunicipal.gov.in

Notice Inviting Bid DC-ISD-LT-01-2026

Bid for Supply of Laptops and Tablets

Bid for Supply of Laptops and Tablets for Surat Municipal Corporation (SMC) is invited

online on https://smctender.nprocure.com from the bidder meeting the basic eligibility

criteria as stated in the bid document.

Bid Fee (Non-refundable) • Rs. 4,248/- (Rs. 3,600/- + 18% GST) (by DD or

Banker’s Cheque only)

EMD • Rs. 1,85,000/- (by DD or Banker’s Cheque only)

Online Bid Start Date • 29/09/2026

Online Bid End Date (Last Date • 13/10/2026 upto 18:00 hrs.

of Online Submission of Bids

with all necessary documents as

per tender document

requirement in soft copy)

Online Pre-bid Conference to • Bidders shall have to post queries by email to

Bidders [email protected] on or before

Submission (in Hard Copy) of • In sealed envelope strictly by RPAD/Postal Speed

Bid Fee, EMD and Affidavit Post on or before 20/10/2026 upto 18:00 hrs. to

the Chief Accountant, Shri Tapi Bhawan - Surat

Mahanagar Seva Sadan, Shri Tapipura, Surat –

395003, Gujarat.

• Bidders have to submit Price bid and Technical Bid online along with all necessary

documents as per tender document requirement in electronic format only on

https://smctender.nprocure.com website till the Last Date & time for Online

The right to accept/reject any or all bid(s) received is reserved without assigning any reason

Deputy Commissioner

Surat Municipal Corporation

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

2. Key Events & Dates

Event Target Date

Notice Inviting Tender DC-ISD-LT-01-2026

Bid Availability Start from 29/09/2026 upto 13/10/2026 upto 18:00 hrs.

Bid Fee Bid Fee of Rs. 4,248/- (Rs. 3,600/- + 18% GST) by Demand Draft

or Banker's Cheque of any scheduled/nationalized bank payable

at Surat in favour of Surat Municipal Corporation.

EMD Rs. 1,85,000/- by Demand Draft or Banker's Cheque of any

scheduled/nationalized bank payable at Surat in favour of Surat

Municipal Corporation.

Online Bid Start Date 29/09/2026

Online Bid End Date On or before 13/10/2026 upto 18:00 hrs.

(Last Date of Online

Submission of Bids with all

necessary documents as

per tender document

requirement in soft copy)

Online Pre-bid Conference Bidders shall have to post queries by email to

to Bidders [email protected] on or before 03/10/2026,

Submission (in Hard Copy) In sealed envelope strictly by RPAD/Postal Speed Post on or

of Bid Fee, EMD and before 20/10/2026 upto 18:00 hrs. To the Chief Accountant,

Affidavit Surat Municipal Corporation, Shri Tapipura, Surat –

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

3. Eligibility Criteria

The bidder interested in being considered for “Bid for Supply of Laptops and Tablets” at SMC

should fulfill the following minimum criteria:

3.1. The bidder bidding for Laptops and Tablets must be the manufacturer or authorized by

the manufacturer as per the MAF format at Section – 9, Part – C (Form – A: Authorization

Letter from OEM) for respective item. It will, however, be preferred that the Original

Equipment Manufacturer (O.E.M.) quotes directly.

3.2. The bidder bidding for Laptops and Tablets must have completed at least 3 years of

experience/operation in the field of supply, installation and support of Laptops and

Tablets as on bid start date for respective item.

3.3. The bidder bidding for Laptops shall have successfully completed the supply and

installation of the following orders in last 7 years as on bid start date.

• at least one order consisting of 80% of the tender quantity (77 nos.) of Laptops.

• at least two orders consisting of 60% of the tender quantity (58 nos.) of Laptops.

• at least three orders consisting of 40% of the tender quantity (38 nos.) of Laptops.

The bidder bidding for Tablets shall have successfully completed the supply and

installation of the following orders in last 7 years as on bid start date.

• at least one order consisting of 80% of the tender quantity (19 nos.) of Tablets.

• at least two orders consisting of 60% of the tender quantity (14 nos.) of Tablets.

• at least three orders consisting of 40% of the tender quantity (10 nos.) of Tablets.

3.4. The bidder bidding for Laptops and Tablets must have at least one service center in

Surat, please attach documentary evidence. In case the bidder is OEM and is providing

after sales support through Franchisee and/or Service Provider, the Franchisee and/or

Service Provider must have at least one service center in Surat. The undertaking in hard

copy duly signed by the bidder OEM & the franchisee and/or Service Provider shall also

be attached with the bid for after sales support.

3.5. The bidder should not be black-listed / debarred by any of the Government or Public

Sector Units in India as on the date of the submission of the tender.

3.6. The bidder should furnish Bid Fee and an Earnest Money Deposit (EMD) as per Clause

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

4. Instructions for the Bidder

4.1. Availing Bid Documents

Blank bid documents can be downloaded from the web site

https://smctender.nprocure.com up to the date and time mentioned in the Online Bid

Invitation Notice DC-ISD-LT-01-2026.

4.2. Addenda & Corrigenda

If required the Addenda and Corrigenda will be issued and the same will form the part

of the original bid documents and shall override any contradicting effects in the

original bid document.

4.3. Submission of Price Bid and Technical BID

The price bid and the technical bid containing all the relevant supporting documents

must be submitted online only on https://smctender.nprocure.com on or before the

last date of submission of the bid. No documents except the Bid Fee, EMD and

Affidavit to be accepted in hardcopy. It is advised to keep the softcopy of the relevant

documents ready and upload the same in advance on https://smctender.nprocure.com

with respect to this tender to avoid issues if any.

All the relevant softcopy should invariably follow the (n)Code portal's specific

requirements pertaining to file types, file size, file name length, etc.

o File Types: Files with only .pdf, .doc, .txt, .xls, .ppt, .pps, .png, .gif, .jpg, .zip, .rar

extension can be uploaded.

o File name: It should not be more than70 characters. Special Characters Like ( ' %

@ < > : * ? | & ~ ^) are not permitted.

o File size: Single file size should not be more than 3 MB.

The bid document (duly signed and stamped) in hard copy shall be submitted by the

successful bidder upon intimation from SMC.

4.4. Pre-bid Queries

A prospective Bidder requiring any clarification on the RFP Document may submit his

queries, via email, to the following e-mail id on or before 03/10/2026 upto 16:00 hrs.

Email Id for submission of queries: [email protected]

The queries must be submitted in the following format:

Bidder’s Request for Clarification

Name and Address of the Name and Position of Contact Details of the Organization /

Organization submitting Person submitting Authorized Representative

request request

Sr. Bid Reference(s) Content of Bid requiring Points of clarification required

No (Section, Page) clarification

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

4.5. Bid Fee & Earnest Money Deposit (EMD)

• The bidder should pay non-refundable Bid Fee of Rs. 4,248/- (Rs. 3,600/- + 18%

GST) and EMD of Rs. 1,85,000/- by separate Demand Draft or Banker's Cheque of

any scheduled/nationalized bank payable at Surat in favour of Surat Municipal

• Failure to submit Bid Fee and EMD as required shall lead to the bid being rejected

4.6. The bid should be filled in legibly, clearly indicating the figures and its value in words

4.7. Online Submission of the Technical Bid:

The bidder will be required to upload the duly signed, stamped and notarized color

scanned copy of below mentioned documents in the same order of sequence online

on https://smctender.nprocure.com during e-tendering process.

1. Scan copy of Tender (Bid) Fee (in support of Eligibility Criteria No. 3.6)

2. Scan copy of EMD (in support of Eligibility Criteria No. 3.6)

3. Scan copy of Solvency certificate

4. Scan copy of work order / Completion certificate / Contract clearly indicating years

in operation as well as quantity (in support of Eligibility Criteria No. 3.2 & 3.3)

5. Scan copy of Proof of address for Service Center in Surat (in support of Eligibility

Criteria No. 3.4)

6. Scanned copy of Bid Format given in Section – 9, Annexure to Technical Bid

A. Bidder’s Details (signed and stamped page no. 28, 29 and 30)

B. Information of Authorized Signatory / Contact Person (signed and stamped

C. Authorization Letter from OEM (on OEM’s letter head, Page No. 32 and 33 in

support of Eligibility Criteria No. 3.1)

D. Performa of Compliance letter (on Bidder’s letterhead, Page No. 34 and 35 in

support of Eligibility Criteria No. 3.5)

E. Affidavit (To be submitted on non-judicial stamp paper of Rs. 300 and duly

notarized in Hard Copy as well as in Soft Copy, Page No. 36)

F. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated

23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021

published by Ministry of Finance, Dept. of Expenditure, Public Procurement

division as per Form – D (To be submitted on Bidder’s letter head, page no. 37)

G. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated

23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

published by Ministry of Finance, Dept. of Expenditure, Public Procurement

division as per Form – E (To be submitted on OEM’s letter head, page no. 38)

7. Scan copy of duly filled, signed and stamped Technical Specification given in

Section – 8 (To be submitted on OEM’s letter head)

8. Scan copy of duly filled, signed and stamped Technical Specification given in

Section – 8 (To be submitted on Bidder’s letter head)

9. Scan copy of PAN card

10. Scan copy of company registration with local body and state government/central

11. Scan copy of GST Registration Certificate

12. Scan copy of duly signed addendum and Corrigendum, if any.

13. Scan copy of any other document not mentioned above but required to be

attached as per the tender requirement (Optional)

14. Authorization Letter as per Clause-4.26 (mandatory in case tender signatory is

other than Owner/Partner/MD/Director/Company Secretary) (Optional)

4.8. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic

format through online mode (by scanning) while uploading the bid. This

submission shall mean that E.M.D. & tender fee are received for purpose of

opening of the bid. Accordingly offer of those shall be opened whose E.M.D. &

tender (bid) fee is received electronically. However, for the purpose of realization

of D.D. bidder shall send the D.D. in original through RPAD / Speed post as per

Clasue-4.11 below so as to reach to Chief Accountant, SMC within 7 days from the

last date of online submission of the bid as per tender notice.

Penaltative action will be taken for not submitting original Demand Draft in the

account department of Surat Municipal Corporation within 7 days from the last

date of online submission of the bid for the first time as mentioned below.

Sr. No. Tender Amount Penalty Amount in Rs.

1. Up to Rs. 1 Crore Rs. 10,000/-

2. More than Rs. 1 Crore and Upto Rs. 10 Crore Rs. 20,000/-

3. More than Rs. 10 Crore and Upto Rs. 50 Crore Rs. 30,000/-

4. More than Rs. 50 Crore and Upto Rs. 100 Crore Rs. 70,000/-

5. More than Rs. 100 Crore Rs. 1,00,000/-

If bidder will not submit the penalty amount within 10 days to Surat Municipal

Corporation and/or bidder will not submit the demand draft in original for the

second time and after, Penaltative action shall be taken for abeyance of

registration and cancellation of E-tendering code for 6 (six) months.

Any documents in supporting of bid shall be in electronic format only through

online (by scanning) & hard copy will not be accepted separately.

4.9. All documents must be coloured scanned to be seen as original. Scanning in black

and white or gray shall not be acceptable.

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

4.10. All documents must be notarized with clearly-displaying stamp, number and

name of the notary.

4.11. Sealing, marking and submission of the Bid Fee and EMD:

Following documents shall only be submitted in Hard Copy to Surat Municipal

Corporation by the bidder:

- Earnest Money Deposit (EMD)

- Affidavit on Non Judicial Stamp Paper of Rs. 300/-

The “Bid Fee, EMD and Affidavit” shall be put in an envelope containing Bid Fee,

Earnest Money Deposit (EMD) and Affidavit shall be super scribed as “Bid Fee, EMD

The envelope must be sealed and super scribed and must be sent as under:

Details to be mentioned exactly on sealed envelop

TENDER DETAILS To,

• Notice No.: DC-ISD-LT-01-2026 The Chief Accountant,

• Bid Fee, EMD & Affidavit for Bid

Shri Tapi Bhawan - Surat Mahanagar

for Supply of Laptops and Tablets

• Last Submission Date:

20/10/2026 upto 18:00 hrs. Shri Tapipura, Surat –

Gujarat, INDIA.

The envelope containing Bid Fee and EMD must be sent strictly by Postal Speed Post

or Registered Post AD only so as to reach on or before 20/10/2026 up to 18:00 hrs.

Bids received in any other manner or mode (like courier, in person, etc.) will not

be considered. SMC won’t be responsible for postal delays.

TECHNICAL BID & PRICE BID

The technical bid & price bid must be submitted online on

https://smctender.nprocure.com. It should not to be sent physically, if submitted

physically the bid shall be rejected.

4.12. The bidder will be bound by the details furnished to SMC, while submitting the bid or

at subsequent stage. In case, any of such documents furnished by the bidder is found

to be false at any stage, it would be deemed to be a breach of terms of contract

making him/her liable to legal action besides termination of contract.

4.13. Late Bids: Bids not reaching on or before the specified time limit will not be accepted.

4.14. Conditional Bids: All the terms and conditions mentioned herein must be strictly

adhered to by all bidders. Conditional tenders shall not be accepted on any ground

and shall be subject to rejection without assigning any reason.

4.15. Withdrawal of Bids

Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the

bid remains in force or else the EMD shall be liable for forfeiture.

4.16. Period of Validity

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

The offer should be valid for acceptance for a minimum period of 180 days from the

date of opening of the Price Bid. If required, SMC may request the bidder to have it

extended for a further period.

4.17. Language of Bids

The bids prepared by the bidder shall be in the English language. The supporting

documents in language other than English/Hindi/Gujarati must have its English

translation (which is to be duly attested by the bidder), for purposes of interpretation

of the bid, the English translation shall govern.

4.18. Right To Accept or Reject Any Bid or All Bids

SMC reserves the right to accept or reject any bid and annul the bidding process and

reject all bids at any time prior to award of contract, without thereby incurring any

liability to the affected bidder or bidders or any obligation to inform the affected

bidder or bidders of the ground for SMC’s action.

4.19. Firm Prices & Bid Currency

Prices quoted must be firm and final and shall not be subject to any upward

modifications, on any account whatsoever. Prices shall be expressed in Indian Rupees

4.20. Costs to be Borne by Bidder

All costs and expenses (whether in terms of time or money) incurred by the bidder in

any way associated with the development, preparation and submission of the bid,

including but not limited to attendance at meetings, discussions, demonstrations, etc.

and providing any additional information required by SMC, will be borne entirely and

exclusively by the bidder.

4.21. Acceptance of Terms & Conditions

The bidder will, by taking participation in the bidding process and submitting the bid

documents, be deemed to have thoroughly read, studied and understood the bid

documents including scope of work, the terms and conditions, instructions, etc.

referred there in and the same are acceptable to the bidder.

4.22. All entries in the bid form should be legible and filled clearly. If the space for furnishing

information is insufficient, a separate sheet duly signed by the authorized signatory

may be attached. However, the interlineations, erasures or overwriting, if any, in the

Technical Bid Application must be attested by the person authorized to sign the bids.

4.23. It is to be ensured that the complete information as required by this office may be

furnished by the bidders in the prescribed format. Formats submitted with incomplete

information and not conforming to the requirements are liable to be rejected.

4.24. The agency will be bound by the details furnished by him/her to SMC, while submitting

the bid or at subsequent stage. In case, any of such documents furnished by the

agency is found to be false at any stage, it would be deemed to be a breach of terms

of contract making him/her liable to legal action besides termination of contract.

4.25. The participation in the online tendering process implies that the bidder have

thoroughly read, studied and understood the instructions of the Bid documents, Scope

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

of work, formats as well as the terms and conditions referred there in and the same are

acceptable to the bidder.

4.26. Authorized Signatory

For the purpose of submission of the bid, the bidder may be represented by either the

Principal Officer (Owner/MD/Director/Company Secretary) or his duly Authorized

Representative, in which case he/she shall submit a certificate of authority along with

the technical bid. All certificates and documents (including any clarifications sought

and any subsequent correspondences) received hereby, shall, as far as possible, be

furnished and signed by the authorized representative or the principal officer.

4.27. Arithmetical errors will be rectified on the following basis. If there is a

discrepancy between the unit price and the total price that is obtained by multiplying

the unit price and quantity, the unit price shall prevail and the total price shall be

corrected. If the supplier does not accept the correction of the errors, its bid will be

rejected. If there is a discrepancy between words and figures, the amount in words will

4.28. Disqualifications: A Bidder shall be disqualified and Bids will not be considered if

a) Hardcopy envelop does not show on it the reference of bid number and description

as denoted and thus gets opened before due date(s) of opening specified in Notice

b) The Price Bid and Technical Bid is submitted physically which leads to revelation of

prices before the due date of opening of the Price Bid.

c) The Earnest Money Deposit (EMD) & Bid fee is not deposited in the manner

specified above.

d) The Bid documents are not in a language as per Clause.

e) The Bid documents are not signed affixing stamp by the authorized signatory.

f) The Bid documents submitted are incomplete and/or ambiguous in any respect.

g) Non-compliance of provisions and requirements of the Bid documents.

h) Any or all correction(s) or pasted slip(s) is/are not initialled, authenticated by the

i) The Bid documents are not submitted in the manner specified in the bid document.

j) Eligibility criteria are not met with.

k) Any form of canvassing/lobbying/influence/query regarding short listing, status, etc.

will result in a disqualification.

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

5. Indicative list of Documents to be submitted

Following documents shall be submitted in soft copy online on

https://smctender.nprocure.com by the bidder so as to ascertain the claims made. Following

is the indicative list of documents that are to be submitted.

# Description of Requirement Proof Required to be Submitted

1. The bidder bidding for Laptops and Tablets Certificate from OEM clarifying

must be the manufacturer or authorized by the status and authorization letter as

manufacturer as per the MAF format at Section – per MAF given in Section –

9, Part – C (Form – A: Authorization Letter from Manufacturer’s Authorization

OEM) for respective item. It will, however, be Form

preferred that the Original Equipment (duly signed, stamped and

Manufacturer (O.E.M.) quotes directly. notarized)

2. The bidder bidding for Laptops and Tablets Copy of work order / Completion

must have completed at least 3 years of certificate / Contract clearly

experience/operation in the field of supply, indicating minimum specified

installation and support of Laptops and/or Tablets years in Operation

as on bid start date for respective item. (duly notarized)

3. The bidder bidding for Laptops shall have Copy of work order / Completion

successfully completed the supply and installation certificate / Contract clearly

of the following orders in last 7 years as on bid indicating quantity

start date. (duly notarized)

• at least one order consisting of 80% of the

tender quantity (77 nos.) of Laptops.

• at least two orders consisting of 60% of the

tender quantity (58 nos.) of Laptops.

• at least three orders consisting of 40% of the

tender quantity (38 nos.) of Laptops.

4. The bidder bidding for Tablets shall have Copy of work order / Completion

successfully completed the supply and installation certificate / Contract clearly

of the following orders in last 7 years as on bid indicating quantity

start date. (duly notarized)

• at least one order consisting of 80% of the

tender quantity (19 nos.) of Tablets.

• at least two orders consisting of 60% of the

tender quantity (14 nos.) of Tablets.

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

• at least three orders consisting of 40% of the

tender quantity (10 nos.) of Tablets.

5. The bidder bidding for Laptops and Tablets must Proof of address for Service

have at least one service center in Surat, please Center in Surat

attach documentary evidence. In case the bidder Proof of office location in Surat

is OEM and is providing after sales support like light bill, property tax bill,

through Franchisee and/or Service Provider, the Shops & establishment Cert.

Franchisee and/or Service Provider must have at (should be valid as on bid start

least one service center in Surat. The undertaking date), etc. in the name of bidder.

in hard copy duly signed by the bidder OEM & (duly notarized)

the franchisee and/or Service Provider shall also

be attached with the bid for after sales support.

6. The bidder should not be black-listed / debarred Self-declaration / Undertaking by

by any of the Government or Public Sector Units bidder as per Form – ‘B’, Section –

in India as on the date of the submission of the

tender. (duly signed and stamped)

7. The bidder should furnish Bid Fee and an Earnest As per clause

Money Deposit (EMD) as per the bid.

8. Solvency Certificate amounting 20% of the Solvency Certificate as per Clause

consideration of the Contract from a No.

scheduled/nationalized bank. (duly notarized)

(The Solvency Certificate should valid and should

not be older than one year from the bid start date.)

9. Compliance with technical specification as Duly filled Section – 8 [Technical

mentioned in Section – 8 by OEM Specification] must be submitted

separately on OEM’s letter head.

The same must be duly signed

and stamped by authorized

(duly signed, stamped and

10. Compliance with technical specification as Duly filled Section – 8 [Technical

mentioned in Section – 8 by the bidder Specification] must be submitted

separately on Bidder’s letter head.

The same must be duly signed

and stamped by authorized

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

(duly signed and stamped)

11. Product literature Technical details/ brochures/

specification sheet of bided

12. The compliance letter as per Form 'B' On Bidder’s letter head as per

Form – ‘B’, Section-

(duly signed and stamped)

13. The Affidavit as per Form ‘C’ Should be submitted in hard copy

also on non-judicial stamp paper

of Rs. 300 and duly notarized as

per Form – ‘C’, Section-

(duly signed, stamped and

14. Undertaking as per Office Memorandum No.: F. Should be submitted separately

No.6/18/2019-PPD dated 23.07.2020 & Office on bidder’s letter head as per

Memorandum No.: F.18/37/2020-PPD dated Form – D and OEM’s letter head

08.02.2021 published by Ministry of Finance, Dept. as per Form – E as mentioned in

of Expenditure, Public Procurement division Section –

15. Goods & Service Tax (GST) Registration Nos. Copy of the (GST) Registration

(duly notarized)

* Note: Additional documents other than above if any, required for supporting the claims

made by the bidder should be attached.

Sign, Stamp & Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation (SMC)

Bid for Supply of Laptops and Tablets

[DC-ISD-LT-01-2026]

Online Bid Start Date

Online Pre-Bid Conference

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee, EMD &

Affidavit in Hard Copy

Information Systems Department (ISD)

Surat Municipal Corporation

Shri Tapipura, Surat-395003

Surat Municipal Corporation

6. Scope of Work

6.1. The bidder bidding for Laptops and Tablets is required to Supply and Install Laptops

and Tablets with 3 years comprehensive onsite back-to-back OEM warranty including

service and spares.

6.2. The bidder shall provide necessary support during the warranty period and ensure

maximum uptime.

6.3. Single Point of Contact

Agency will nominate one senior person as the Single Point of Contact (SPOC) for the

purpose of receiving the complaint and resolution of the same. The mobile no. of the

same will be shared with the end users as well. The nominated SPOC must interact

cordially with the end user. S/he will carry out necessary activities to resolve the problem

as per the response and resolution time.

6.4. The bidder shall be required to extend the necessary support as and when required for

replacement of defective parts, installation and configuration of OS and other tools

during warranty period.

6.5. On receiving the complaint, the bidder shall be required to repair the faulty

component/equipment at the earliest or within the problem resolution time. However if

any component/equipment gives continuous trouble, the bidder shall replace the same

with the new compatible component/equipment of the same or higher configuration

without any additional cost to the purchaser.

6.6. In case if breakdown/ maintenance work is required to be carried out during non-

working days/ hours, the bidder shall attend the task(s) during this period at no extra

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

7. Terms & Conditions

7.1. Prices to be quoted should be inclusive of all Central/State taxes, levies, custom duties,

Transportation, handling charges F.O.R. SMC premises packing, forwarding, transit

losses, insurance, loading and unloading and all other breakage, leakage, losses shall be

borne by the agency.

7.2. The prices/charges quoted should also include:

The prices/charges quoted for Laptops and Tablets should also include:

i. Cost of necessary power cables, signal cables, connectors, convertors, controllers,

mounting kit and necessary device drivers/software that are specified/not specified

in this bid but necessary.

ii. Three years comprehensive onsite back-to-back OEM warranty including

service and parts covering all movable plastic and other parts of the equipment in

warranty comprehensively including tablet/laptop battery except any other items

which are physically damaged or burnt.

iii. Delivery at installation site in SMC's main office or at any other location to be

decided by the SMC, within Municipal limit.

iv. Transit Insurance, Freight and loading, unloading charges up to SMC’s site.

v. Installation & Commissioning of the software and the hardware.

7.3. If the bidder is not the OEM, he will be required to submit “Authorization Letter from

OEM” (as per Form 'A') on https://smctender.nprocure.com on the OEM’s Letter Head.

An authorized signatory of the O.E.M. should sign this undertaking.

7.4. The bidder has to submit the “Self-Declaration” as per the Performa of Compliance

Letter (as per Form 'B') on https://smctender.nprocure.com on its letter head duly

signed by the authorized signatory.

7.5. The bidder has to submit the “Affidavit” (as per Form 'C') in hard copy on non-judicial

stamp paper of Rs. 300 and duly notarized.

7.6. The Bidder may participate in the bid by quoting for one, more or all the items

depending on his techno-commercial capability to supply & support that range of

7.7. Bids for locally assembled or grey market products will not be entertained and will be

summarily rejected. Only the products of Make and Model meeting or exceeding the

specification specified in Section-8: Technical Specification against each item will be

considered. In case, the make is not specified then only those products with well-

known national/multinational brand will be considered for the particular item. In case,

the model is not specified than the bidder may quote for any model matching the

specifications. The technical specification of such products shall be furnished.

7.8. The right to reject accepts any/all bid(s) without assigning any reason thereof is

7.9. Delivery schedule:

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

The successful agency shall supply the Laptops and Tablets within 35 days from the

date of the Work/Purchase order.

A penalty of 0.2% of the consideration of contract for a particular item will be

charged for delayed supply for delay of each day thereafter.

7.10. Security Deposit

The successful bidder will be required to place Security Deposit at 5% of the

consideration of the Contract by Demand Draft or Banker's Cheque Payable at Surat in

favour of Surat Municipal Corporation of any scheduled/nationalized bank within

days from the date of notice of award of contact, failing which a penalty at 0.065% of

the amount of security deposit will be imposed for delay of each day. The EMD placed

may be considered for conversion towards the security deposit and amount falling

short of the required amount shall be payable.

7.11. Agreement and Undertaking

The Awardee i.e. the selected agency will have to enter into an Agreement and submit

an Undertaking with SMC for supply of goods and its/their installation, Commissioning

etc. on a Rs.300/- stamp paper (or of appropriate amount) of Government of Gujarat at

the agency's own cost within 10 (ten) days period from the date of Notice of Award.

No claims for payments will be entertained without completion of this process.

7.12. Solvency Certificate

Along with the technical bid documents, the bidder should submit Solvency Certificate

amounting 20% of the consideration of the Contract from a scheduled/nationalized

bank. The Solvency Certificate should valid and should not be older than one year from

the bid start date.

7.13. No interest shall be paid on Earnest Money Deposit and/ or Security Deposit placed.

7.14. Any offer/bid not meeting the terms and conditions mentioned hereinabove will be

liable for rejection without assigning any reason thereof.

7.15. Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the

bid remains in force or else the EMD shall be liable for forfeiture. The agency is

expected to examine the Bid Document carefully. Failure to furnish all information

required as per the Bid Document may result in the rejection of the bid

7.16. In case if breakdown/ maintenance work is required to be carried out during non-

working days/ hours, the bidder shall attend the task(s) during this period at no extra

7.17. The selected bidder shall provide User Manuals, Operational and Maintenance

7.18. The liability as to any damages and/or loss otherwise to any movable or immovable

properties, assets during loading, unloading or otherwise during the contract period,

whether knowingly or unknowingly done or occurred shall be made good forthwith to

the SMC by the Awardee agency upon a communication made therefore.

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

7.19. The total penalty could be up to 10% of the Consideration of Contract and the decision

of head of the Information Systems Department, SMC shall be treated as final in such

7.20. The bidder shall indemnify SMC from and against any costs, loss, damages, expense,

claims including those from third parties or liabilities of any kind howsoever suffered,

arising or incurred inter alia during and after the Contract period out of:

• any negligence or wrongful act or omission by the bidder or any third party

associated with bidder in connection with or incidental to this Contract; or

• any breach of terms as stated in the bid document, the bidder’s Bid and the

Contract with the bidder

• any infringement of patent, trademark/copyright or industrial design rights arising

from the use of the supplied goods and related services or any part thereof.

7.21. Prices to be quoted in Indian Rupees and should be inclusive of all Central/State taxes,

levies, Transportation, handling charges F.O.R. SMC premises packing, forwarding,

transit losses, insurance, loading and unloading and all other breakage, leakage, losses

shall be borne by the bidder.

a) Surat Municipal Corporation does not hold "C" or "D" certificate under the Sales

b) Surat Municipal Corporation is a "Local Self-Government" and the procurement of

products, materials, goods, articles is going to be solely used, utilized for public

amenities and purposes and also for relief to the poor through its various

departments including public hospitals, health centers, dispensaries, maternity

homes, pathological laboratory, filaria/malaria, chemical and bacteriological

laboratories, Medical college and secondary and primary education schools. Hence,

benefit of exemption, concession etc., if any, in Central/State taxes, levies etc. shall

be passed on to the SMC.

7.22. TAX LIABILITY

GST (Goods & Service Tax) has come in existence from 1st July 2017. Contractor /

Successful Bidder is bound to pay any amount of GST prescribed by the Govt. of India

as per the Terms of Contract agreed upon during the course of execution of this

During the course of execution of Contract, if there is any change in Rate of GST

(Goods & Service Tax) by the Government, the same shall be reimbursed / recovered

separately by SMC, subject to the submission of Original Receipt / Proof of the

amounts actually remitted by the Successful Tenderer / Contractor to the Competent

Authority along with a Certificate from Chartered Accountant of Contractor /

Successful Bidder certifying that the amount of GST paid to the Government and the

same shall be intimated / submitted / claimed within 30 (Thirty) Days from the date of

payment. Remittance of GST within stipulated period shall be the sole responsibility of

the Successful Bidder / Contractor, failing which SMC may recover the amount due,

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

from any other payable dues with SMC and decision of Municipal Commissioner shall

be final and binding on the Contractor / Successful Bidder in this regard. Further, the

non-payment of GST to the Government may lead to the termination of contract and

forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes/Duties/Levies/Cess or any other incidentals etc. or

any increase in the existing Taxes/Duties/Levies/Cess or any other incidentals etc.

(excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor/Successful Bidder Only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned

therein and the taxes shall be shown separately on the face of the invoice so as to

claim as ITC by SMC.

7.23. Quantity Variation & Firm Rate:

SMC will buy 96 units of Laptop and 24 units of iOS Based tablet. SMC may buy

full/partial quantity of one/more item(s) from one/more bidder(s) and may split/ defer/

stagger the orders/deliveries. The quantities shown in the tender are approximate and

no claim shall be entertained for variation of quantities being less or more than those

mentioned in the bid. The variations in the quantities shall not vitiate the contract. The

rate quoted must remain firm for such variation and there should not be any dispute

w.r.t. to the quantity purchased under each category.

7.24. In case, the awardee i.e. the selected bidder fails to supply specified quantity and

quality of goods in time or the performance of such supply/supplies are not found up

to the mark or found of inferior quality vis-à-vis specifications, the earnest money

deposit and/or security deposit will be forfeited at once.

7.25. All goods to be supplied shall be of specified or higher speed/technology/version.

SMC or its representative shall have the right (if it so desires) to test the goods to

ascertain their conformity to the specifications. SMC shall notify to the agency for this

purpose and nature of tests that may be conducted (if found necessary) for bench-

7.26. In case the quoted Item is not available in the market, the bidder will have to supply

Higher Version/replacement of that Item in the quoted cost in the same time duration

with prior approval of SMC. No “End of Life” product should be quoted to minimize

such instances till the bid validity (Make & Model quoted by the bidder should be

available till the bid validity, duly supported for spares/OEM support for 3 years).

7.27. Terms of Payment for Laptops and Tablets:

- 70% in on Full Supply

- 20% in on commissioning the Laptops and Tablets issued to end users or after

completion of 90 days from the date of full supply whichever is earlier

- 5% on completion of 1st year of warranty

- 5% on completion of 2nd year of warranty

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

7.28. It should be noted that the lowest rate(s)/price(s) will not be the sole criterion for

accepting bid for any of the goods but emphasis will be given to the quality of the

products and even the readiness to offer innovative technology thereof.

7.29. Response & Resolution Time for Laptops/Tablets:

The successful bidder on commissioning of the product shall ensure maximum uptime

for the product/service during warranty/subscription period. The call must be

attended within 4 working hours and problem to be resolved within 8 working

hours of reporting. The problem requiring the hardware parts replacement must be

resolved within 24 working hours. Failing which will attract a penalty of 0.2% of the

product cost and it will be deducted from the amount payable and/or security deposit

for each day of downtime.

7.30. Should the awarded bidder fail to deliver the scope of work in due time, SMC reserves

the right to get the work done from third party at the bidder’s risk and cost including

the replacement of faulty components/equipments.

7.31. The bidder shall extend all the benefits to the SMC such as free samples of products,

materials, goods, articles including any kind of discount, rebate, commission, incentives

normally offered to any other buyer in the form of gift or otherwise as part of the sales

promotion scheme(s). If any sales promotion scheme(s) is/are launched after

submission of bid or after the bidder is awarded with the contract by the SMC, all such

benefits of the said sales promotion scheme(s) during the continuance of said

scheme(s) shall have to be made available during the period of contract.

7.32. The bidder shall provide relevant media for supporting software like device drivers,

management software, etc.

7.33. Only the products of Make and Model specified in Section-8 [Technical

Specifications] against each item will be considered. The technical specification of

such products shall be furnished.

7.34. The contract shall be governed by the Laws in India and shall be subject to the

jurisdiction of Surat.

7.35. The bidder/ its personnel shall not divulge or disclose to any person, any details of

office, operation process technical know-how, administrative/ organizational matters as

7.36. Back-office Support: Additional support as and when needed shall be provided from

offsite competent staff of the bidder for specialized repairs, maintenance, configuration

and consultation with no extra cost.

7.37. Force Majeure: The bidder shall not be liable for any delay or failure of performance

of any of its obligations under or arising out of this contract, if the failure or delay is

the result of an event of Force Majeure. “Force Majeure” means an event beyond the

control of the bidder and not involving the bidder’s fault or negligence, and not

foreseeable. Such events may include, but are not restricted to, acts of the End

customer in its sovereign capacity, wars or revolutions, riot or commotion, earthquake,

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

fires, floods, epidemics, quarantine restrictions. The bidder shall continue to perform its

obligations under the Contract as far as is reasonably practical and feasible.

Declaration: I / We have thoroughly read, studied and understood the instructions of

the bid documents, formats as well as the terms and conditions referred to hereinabove and

the same are acceptable to me/us.

Place Signature of Authorized Person

Date Designation

Seal/ Stamp Name

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

8. TECHNICAL SPECIFICATIONS

• The Bidder may participate in the bid by quoting for one, more or all the items depending on his techno-commercial capability

to supply & support that range of products. Bidders are required to mention make & Model of the product (Do not write “OEM”

against items except the items asked to be integrated with Computers).

• The bidder can quote only one option (i.e. only one product can be quoted) against each item meeting or exceeding the

below mentioned minimum specification.

• The bidder must clearly specify the features of the offered product vis-à-vis specification and deviation if any in the Column-C

and Column-D respectively.

• The exact make and model of the product offered must be specified in the Column-E.

• The technical spec sheet and the product brochure of the product offered should also be submitted along with technical bid.

• In case the space provided is not sufficient then a separate paper as per the format below can be annexed to the bid. The same

must be duly signed and stamped.

• The Technical Specification Sheet must be submitted separately on OEM’s letter head duly signed, stamped and notarised by

authorized person as well as on Bidder’s letter head duly signed and stamped by authorized person.

TECHNICAL (MINIMUM) SPECIFICATIONS

# Item Description Matched? Deviation from Specification Specify

[Yes/No] / Remarks if Any Make, Model

I. Laptop [Business series Laptop of Dell, Lenovo, HP make]

1. CPU Intel® Core™ Ultra 5 Processor having 12 cores, up to

4.8 GHz Frequency/Clock Speed, 12 MB Smart Cache,

2. Motherboard Motherboard with Integrated Chipset with Processor

3. Graphics Intel Graphics or higher

4. Memory 16 GB DDR5 5600 MT/s RAM or higher

5. Storage 1 TB NVMe PCIe M.2 Solid State Drive or higher

6. NIC Wired Communication: Integrated Gigabit Ethernet

Duly Sign, Stamp & Bid for Supply of Laptops and Tablets SMC

Notary [DC-ISD-LT-01-2026]

Surat Municipal Corporation

# Item Description Matched? Deviation from Specification Specify

[Yes/No] / Remarks if Any Make, Model

Wireless Communication: Integrated Wireless LAN

802.11 b/g/n/ac or higher and Bluetooth v5.0 or

7. Screen Screen: 14”; Resolution: 1920 * 1080 resolution or

8. Ports Minimum 3 USB (including 1 USB 3.1 or higher port),

Min. 1 HDMI port, support for microphone and

9. Speakers Integrated Audio, Internal speakers, Internal

10. Web camera Integrated HD Web camera

11. OS Genuine Windows 11 professional 64 bit version with

latest updates with online / cloud based Restore/

Factory Pre-loaded/Pre-installed and activated license

to be supplied by OEM

No software that are trial version or unlicensed in

nature should be pre-installed on the system.

12. Power Advanced Power Management feature, minimum

Management Cell Lithium-Ion battery

13. Carry Case OEM carry case (Office Laptop Messenger Bag)

14. Warranty 3 years comprehensive onsite back-to-back OEM

warranty including service and parts including battery

15. Delivery Within 35 days from issuance date of Work Order

Note: The quoted product should be part of the enterprise product segment in India and abroad. Products targeted to SMB (Small

& Medium Business)/SOHO (Small Office/Home Office) or belonging to SMB/SOHO product segment in India and abroad will not

Duly Sign, Stamp & Bid for Supply of Laptops and Tablets SMC

Notary [DC-ISD-LT-01-2026]

Surat Municipal Corporation

# Item Description Matched? Deviation from Specification Specify

[Yes/No] / Remarks if Any Make, Model

II. Tablet [Apple Make]

1. Form Factor Tablet

2. CPU Apple M4 chip (8-core CPU with 3 performance cores

and 5 efficiency cores 9-core GPU Hardware-

accelerated ray tracing 16-core Neural Engine

120GB/s memory bandwidth) or Higher

3. Memory 12GB unified memory or Higher

4. Screen Size 10.8 inch or Higher

5. Screen Min. 2360x1640 Resolution or Higher

6. Internal 256 GB or higher

7. Camera Rear – 12MP wide camera or higher

Front – Landscape12MP Center Stage camera or

8. Connectivity Minimum Wi-Fi - 7, Bluetooth 6.0, USB‑C

9. Cellular Minimum one eSim with support for 5G and Gigabit

connectivity LTE Network connectivity

10. Battery Built‐in 28.93‐watt‐hour rechargeable

lithium‑polymer battery or Higher

11. Accessories 20W USB-C Power Adapter as per Indian electrical

environment with charging cable

OEM Hard Protection Flip Cover

Tempered Glass Screen Protector

12. Software/OS iPadOS 27 or Higher

13. Apple Pencil Required with Tablet

Duly Sign, Stamp & Bid for Supply of Laptops and Tablets SMC

Notary [DC-ISD-LT-01-2026]

Surat Municipal Corporation

# Item Description Matched? Deviation from Specification Specify

[Yes/No] / Remarks if Any Make, Model

14. Warranty 3 years comprehensive onsite back-to-back OEM

warranty including service and parts

15. Delivery Within 35 days from issuance date of Work Order

Place Signature of Authorised Person

Date Designation

Seal/ Stamp Name

Duly Sign, Stamp & Bid for Supply of Laptops and Tablets SMC

Notary [DC-ISD-LT-01-2026]

Surat Municipal Corporation (SMC)

Annexure to Technical BID

Bid for Supply of Laptops and Tablets

[DC-ISD-LT-01-2026]

Online Bid Start Date to

September 29, 2026 Technical

Online Pre-Bid Conference

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee, EMD &

Affidavit in Hard Copy

Information Systems Department (ISD)

Surat Municipal Corporation

Shri Tapipura, Surat-395003

Surat Municipal Corporation

9. ANNEXURES TO TECHNICAL BID

All the documents listed below shall be annexed to the bid in the prescribed formats along with

the necessary supporting documents to ascertain the claims made by the bidder.

A. Bidder’s Details

1 Details of responding firm/company

Bidder/Supplier

c. Telephone Fax:

e. Are you a Manufacturer /

Authorized dealer / Sub

dealer / Any other

f. Income Tax Number [PAN]

g. Goods & Service Tax (GST)

2 Information about responding firm / Company

a. Address of Head

Quarter/Head Office

b. Address of Registered

c. Main Office in Gujarat

d. Office in Surat

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

e. No. of years of operation in

f. Turnover (figures as per last Yr.-1 (20___-___)

three audited balance Yr.-2 (20___-___)

sheets are to be provided) Yr.-3 (20___-___)

3 Details of Contact Person

d. Telephone No.

4 Details of Authorized Signatory

d. Telephone No.

5 Forum of Business (Select appropriate option and provide the Registration Details

along with attested copies of certificates)

# Forum of Business Yes/ Registration Details Validity Date

No (submit attested copies

of certificates)

a. Sole Proprietor?

(Registration Number under

Shops and Establishment

b. Hindu Undivided Family?

c. Partnership Firm?

d. Public Limited Company

under The Companies Act?

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

e. Private Limited Company

under The Companies Act?

f. State Govt. owned

Undertaking/ Corporation /

g. Central Govt. owned

Undertaking/ Corporation /

h. Co-operative Society?

i. Association of Persons?

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

B. Information of Authorized Signatory / Contact Person

Name Recent Passport Size

Address Photograph

Mobile No. Signature

Web Address Capacity/Designation

Name Recent Passport Size

Address Photograph

Mobile No. Signature

Web Address Capacity/Designation

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

C. Authorization Letter from OEM

(To be submitted on OEM’s letterhead duly signed by its Authorized signatory)

Deputy Commissioner

Surat Municipal Corporation,

Shri Tapipura, Surat- 395

Sub.: Authorization to a distributor/dealer/channel partner for Bid for Supply of Laptops and

Tablets [DC-ISD-LT-01-2026]

Please refer to your Notice Inviting Bid for Supply of Laptops and Tablets.

<<Name of the bidder>>, who is our reliable <<Specify Status like authorized distributor/

dealer/ channel partner / implementation partner / Systems Integrator / Service Provider>> is

hereby authorized to quote on our behalf for this bid. We undertake the following regarding the

Supply of Laptops and Tablets:

1. The machines/ equipment supplied in this bid shall be manufactured by us as per the

specifications required by SMC. <<Name of the bidder>> shall not be allowed to do any

hardware integration on our machines/equipments.

2. We shall be offering the following make and model against the item:

Item No. Description <<remove the items not offered>> Make and Model

I. Laptop [Business series Laptop of Dell, Lenovo, HP make]

II. Tablet – iOS Based [Apple Make]

3. I hereby also certify that the product offered by us is part of the enterprise product segment in

India and abroad. The said product(s) is not targeted to SMB (Small & Medium Business)/SOHO

(Small Office/Home Office) or does not belong to SMB/SOHO product segment in India and

abroad. [Applicable for OEM quoting items at sr. no. 1].

4. I hereby also certify that the product offered by us will be supplied with Genuine Windows

professional 64 bit version Factory Pre-loaded/Pre-installed and activated by us. [Applicable for

OEM quoting items at sr. no. 1].

5. It will be ensured that in the event of being awarded the contract the machines will be delivered

(with 3 years comprehensive onsite back-to-back OEM warranty) and the same will be

maintained by <<Name of the bidder>> properly as per the conditions of the contract. For this

purpose, we will ensure and provide <<Name of the bidder>> necessary technical support

including technical updates, & spares. If <<Name of the bidder>> fails to maintain the

machines for any what-so-ever reason, we shall make alternative arrangements for proper

maintenance of these machines during the warranty period.

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

6. It will be ensured that in the event of being awarded the contract all quoted items meet or

exceed the requirement and are absolutely compliant with specifications mentioned in the bid

document, moreover the items bided are not end of life items.

7. If due to any reasons, the tie up between our company & <<Name of the bidder>> breaks

down subsequently, we shall make necessary alternatives arrangements for honoring the terms

of the contract.

Yours very truly,

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

D. Self-Declaration

Performa of Compliance letter

(To be submitted on Bidder’s letterhead duly signed by Authorized signatory)

Deputy Commissioner,

Surat Municipal Corporation,

Shri Tapipura, Surat- 395

Sub: Compliance with the bid terms and conditions, specifications and Eligibility Criteria

Ref: Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026]

With reference to above referred bid, I, undersigned <<Name of Signatory>>, in the capacity

of <<Designation of Signatory>>, is authorized to give the undertaking on behalf of

<<Name of the bidder>>.

I/We the undersigned, hereby submit our proposal along with the necessary documents. The

information/documents furnished along with the above application are true and authentic to the

best of my/our knowledge and belief. I / we, am / are well aware of the fact that furnishing of

any false information / fabricated document would lead to rejection of my tender at any stage

besides liabilities towards prosecution under appropriate law.

I/We have thoroughly & carefully read, studied and understood the Bid documents and

Addenda and Corrigenda (if any) including the technical specification, terms and conditions,

instructions, etc. referred there in and the same are acceptable to our company.

We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely

compliant with specifications mentioned in the bid document, moreover the items bided are not

end of life items.

We hereby confirm that all the components/parts/assembly/software which we shall supply on

award of contract shall be original new components /parts/assembly/software from respective

OEMs of the products and that no refurbished/duplicate/ second hand components/parts/

assembly / software shall be used.

We also explicitly understand that all quoted items meet technical specification of the bid & that

such technical specification overrides the brochures/standard literature if the same contradicts

or is absent in brochures.

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

I/We also state that our company is not black-listed / debarred by any of the Government or

Public Sector Units in India as on the date of the submission of the tender

Further, I/we agree to abide by all the terms and conditions as mentioned in the bid document

without any condition(s). We have also noted that SMC reserves the right to consider/ reject any

or all bids without assigning any reason thereof.

In case of breach of any tender terms and conditions or deviation from bid specification other

than already specified as mentioned above, the decision of SMC for disqualification will be

accepted by us.

<<Name of the bidder>>

<<Authorized Signatory>>

<<Stamp of the bidder>>

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

(To be submitted on non-judicial stamp paper of Rs. 300 and duly notarized in Hard Copy)

• I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful / false

information, corporation is entitled to take any civil & criminal punitive action against me /

• The undersigned also hereby certifies that neither our firm M/s

____________________________________ nor any of its constituent partners have abandoned any

work in India nor any contract awarded to us has been rescinded during las five years, prior

to the date of this bid.

• The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputations, etc.

• The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

• The SMC and its authorized representatives are hereby authorized to conduct any inquires

or investigations to verify the statements, documents, and information submitted in

connection with this bid and to seek clarification from our bankers and clients regarding any

individual or authorized representative to any institution referred to in the supporting

information, to provide such information deemed necessary and requested by representative

of Surat Municipal Corporation to verify statements and information provided in the Tender

or with regard to the resources, experience and competence of the Applicant.

Signed by the Authorize signatory of the firm

Title of the office

Name of the firm

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

F. Undertaking letter as per Ministry of Finance Memorandum No.:

F.No.6/18/2019-PPD dated 23.07.2020 and Office Memorandum

On letterhead of Bidder

Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020

& Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published by

Ministry of Finance, Dept. of Expenditure, Public Procurement division

Ref: 1. Tender No. DC-ISD-LT-01-2026

I have read the clause regarding restriction on procurement from a bidder of a country which

shares a land border with India. I certify that we as a bidder and quoted product from following

OEMs are not from such a country or, if from such a country, these quoted products OEM has

been registered with competent authority. I hereby certify that these quoted product & its OEM

fulfills all requirements in this regard and is eligible to be considered for procurement for Tender

No. DC-ISD-LT-01-2026.

Item Category Quoted Make & Model

1. Laptop [Business series Laptop of Dell, Lenovo, HP make]

2. Tablet – iOS Based [Apple Make]

In case I’m supplying material from a country which shares a land border with India, I will

provide evidence for valid registration by the competent authority, otherwise SMC reserves the

right to take legal action on us.

Authorized Signatory of M/s <<Name of Company>>

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

On letterhead of OEM

Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020

& Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published by

Ministry of Finance, Dept. of Expenditure, Public Procurement division

Ref: 1. Tender No. DC-ISD-LT-01-2026

I have read the clause regarding restriction on procurement from a bidder of a country which

shares a land border with India. I certify that our quoted product and our company are not from

such a country, or if from such a country, our quoted product and our company have been

registered with competent authority. I hereby certify that these quoted products and our

company fulfills all requirements in this regard and is eligible to be considered for procurement

for Tender No. DC-ISD-LT-01-2026.

Item Category Quoted Make & Model

1. Laptop [Business series Laptop of Dell, Lenovo, HP make]

2. Tablet – iOS Based [Apple Make]

In case I’m supplying material from a country which shares a land border with India, I will

provide evidence for valid registration by the competent authority; otherwise SMC reserves the

right to take legal action on us.

Authorized Signatory of M/s <<Name of Company>>

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

Surat Municipal Corporation

Surat Municipal Corporation (SMC)

Bid for Supply of Laptops and Tablets

[DC-ISD-LT-01-2026]

Online Bid Start Date

September 29, 2026 Price Bid

Online Pre-Bid Conference

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee, EMD &

Affidavit in Hard Copy

Information Systems Department (ISD)

Surat Municipal Corporation

Duly Sign, Stamp Bid for Supply of Laptops and Tablets [DC-ISD-LT-01-2026] SMC

& Notary Shri Tapipura, Surat-395003

Surat Municipal Corporation

[Note: Must be submitted online, not to be sent physically,]

Item Description Make and Quantity Unit Rate excl. GST Unit Rate incl. GST Amount incl. GST Amount incl.

No. Model GST (In number) (%) (In number) (In number) GST (In words)

I. Laptop [Business series Laptop of Dell,

Lenovo, HP make]

II. Tablet – iOS Based [Apple Make]

1 SMC will buy 96 units of Laptop and 24 units of IOS Based tablet. SMC may buy full/partial quantity of one/more item(s) from one/more bidder(s) and may split/

defer/ stagger the orders/deliveries. The quantities shown in the tender are approximate and no claim shall be entertained for variation of quantities being less or

more than those mentioned in the bid. The variations in the quantities shall not vitiate the contract. The rate quoted must remain firm for such variation and there

should not be any dispute w.r.t. to the quantity purchased under each category.

2 Bidders have to fill "0" in "Unit Rate excl. GST” and “GST” column in case bidders do not want to quote particular item/items.

3 The rates (Quoted in Unit Rate Column) should be exclusive of GST. The applicable GST should be quoted separately in Tax column in Price Bid.

4 The taxes at prevailing rate will be considered for payment purpose.

Duly Sign, Stamp & Bid for Supply of Laptops and Tablets SMC

Notary [DC-ISD-LT-01-2026]