E-tenders(Short Term) for Hiring of Infrastructure material for Tech Fest Apratim 2024

Amount

Main Stage Area

Main stage (scaffolding stage (36ft x 40ft x 5ft) with masking, carpeting (Brand New carpeting), two stairs (At least 5 ft wide), complete in all aspects. (Two ply top)

stage ramp (16ft x 8ft x 5ft) with masking and carpeting (Brand New carpeting) complete in all aspects.

LED riser 40 x4t, 6ft high with masking and carpeting complete in all aspects. Size may be adjusted as per size of the stage/requirement.

LED riser 12ftx4t, 6ft high with masking and carpeting complete in all aspects.

Sound console (16ft x 8ft x 1.5ft) as per suitability of the event

Green rooms (2 Green rooms (15ft x 15ft solid wales or (6mtr x 6mtr Pagoda’s) and with tent partition with chair, tables, carpeting, mirrors, electric connection complete in all aspects)

General lighting for 400ft x 150 ft (Approximate) ( halogens and sodium lights.)

Podium

Mojo Barricading 1200 ft or as per requirement To cover main stage and seating area. (Tentaive and can change as per location of the event)

Stage Riser 16 x 12 ft , 2 ft high or as per stage dimensions and requirements

skirted riser with carpet for drums on stage (8x8x1.5ft)

Sound Set Up

Speaker System (Line Array 8 tops + 4 base) with complete amplification: Coda AiRay / L’Acoustics kara / DnB V series / Adamson s10 / JBL Vertec 4888 / Meyer Panther if a better alternative is available, the quote may include that along with proof of competency

Side fills with Subs (4 top 2 bass)

Stage monitors: a. Coda Audio /L’acoustics kara / DnB/ if a better alternative is available, the quote may include that along with proof of competency

Digital mixer (with stage rack complete in all aspects) a. Digico SD 10/SD 8/ Avid venue S6L/ if a better is available, the quote may include that along with the proof of competency

JCM 900 Guitar Amp with cabinet

Keyboard Amp

Microphones a. 4 x Podium Microphone b. 5 x Standard Mic with stand c. 2 x Collar Mics d. 3 x Cordless Microphone e. 4 x Cathcher Microphones With complete wireless mic system (Supporting systems/accessories) Note: Shure/ Sennheiser/ if a better alternative is available, the quote may include that along with proof of competency.

Stage Gear ( 2 x Guitar stand, 1 x double keyboard stand (Ultimate, K&M) 1 x single keyboard stand (Ultimate, K&M)) complete in all aspects

DI box

Bass Amp

Lighting Set Up

Moving Sharpies 17R

LED pars

Aluminum/Metal box truss 25ft high with 2 additional sound towers and 1 center beam (44 ft x 44 ft) ft) or as per requirement of the stage.

LED Walls 300-500 sqft (Complete setup) or as required on main stage. One (01) LED wall for main stage and two (02) for side

4 cell blinder

Switcher for LED Wall

Dimmer/light controller Rack as required

Fun Stage for 2 Days

Scaffolding wooden stage (20ft x 12 ft x 3ft) with masking, carpeting, and stairs, complete in all aspects.

High quality sound. 2 Speakers (500 W each) with mixer, amplifier etc (Complete setup)

mics (corded) and wiring as per live band complete in all aspects including mic stands

mics (cordless mic ) complete in all aspects including mic stands

drum mic set

Auxiliary cable (6.35 mm to 3.65 mm)

Projector

VIP Sofa Set with cover (two-seater) (in front of fun stage)

Miscellaneous

Dunlop Chairs with cover (in front of main stage)

VIP Sofa Set with cover (two-seater) (in front of main stage)

Tables with frill and cloth and butter paper (Including 01 for debut which can rotate)

Extension Boards

Full Carpeting (Grey/ Green) in front of main stage seating area -3000 sq ft(Approx) or as required with red carpeting in between.

Walkie Talkie

Gen Set 125 kva (each) with diesel and person to handle. (Complete event on power back up), (including one optional)

Complete Earthing (as per requirement)

Sufficient Technical manpower to handle sound, light , visual systems including cabling/wiring etc.

Sufficient cabling (Including switch over and auxiliary cables) as and when required.

SFX (With all hardware/ cables / other accessories)

Low Smoke Generators(LSG) / (2 x Smoke Machines)

Compressed air powered confetti launchers

Lights for decoration (To decorate CCET (Degree campus) (CCET building-Blocks A, B, C (Front area Approx 9000 sqft) (Theme: Tri Colour)

Stalls

For 15 stalls following items are required. (Installation of stalls are not required) : Each stall should be fully equipped (Ready to use), and should have at least below mentioned specifications: -- stalls stall fully carpeted and equipped with 2 tube lights/ LED lights, electricity connection (power plug points) as per requirements, butter paper, extension board, 4 chairs, 4 tables with table cloths and other necessary accessories) with provision of power back up on generators. --Power consumption is 5KW (For Food Stalls) with provision of power back up on generators. --30 x 50 L dustbins with garbage bag for each stall. Exact numbers of the stall to be specified later as well. (Wires to be provided from power source to stalls)

M/s. Innovative Event Solutions Pvt. Ltd. (BID ID -283183)

ACCOMBLISS PRIVATE LIMITED (BID ID -283324)

KHALIL TENT SERVICE (BID ID -283320)