Work of Housekeeping for emergency work in various location during monsoon season on as & when required basis at CHP GTPS

Date of opening of online Technical Bid, all

relevant documents submitted through online

process, Cover for Tender fee and EMD at 15:30

As per Tender Notice

Hrs (Online technical bid will be opened for

Bidders who have submitted Cover for Tender Fee

Tentative date of on-line opening of price bid (if Party has to be in touch with

possible) at 15.30 hrs. website

https://tender.nprocure.com

and also with e-mail sent by

EW-316 PUR-F-006 RFQ-

Important Notes to Bidders:

(1) All the online Annexure and price bid, other tender documents (As per PQC)

must be submitted/attached through online form only. Bidder has to upload

scanned copies of original documents (Notarized / self-attested copies of original –

as specified in tender document) with bid. No physical documents to be submitted

(2) Payment of Tender Fee /Earnest Money Deposit (EMD):

All the bidders will be required to pay Tender Fee & EMD as mentioned in the

Tender Document either in Demand Draft, Pay Order or Bank Guarantee (only for

EMD) in favour of Gujarat State Electricity Corporation Limited payable at

Gandhinagar, Gujarat. The scanned copy of original document shall have to be

uploaded online with the bid and RPAD or Speed Post only addressed to The Chief

Engineer (G), Gujarat State Electricity Corporation Limited, Thermal Power

Station, Gandhinagar-382041.

(3) Being three part Bid, bidder shall have to submit their tender in three stages i.e.

PRILIMINARY STAGE (EMD Details- scan copy(online) & Original document- Hard

Copy submission), TECHNICAL STAGE (on line submission only) and COMMERCIAL

STAGE (on line submission only).

 First preliminary stage will be opened and if the documents submitted by bidder

towards payment of Tender Fee & EMD are found ok, then only Technical Bid will

be opened (On-line). Tenders submitted without Tender Fee & EMD by the firms,

will be rejected without entering into further correspondence. Submission of

required documents for exemption of EMD is mandatory.

 The exemption in payment of EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering

process for the product which they are manufacturing / service which they

are providing and have Udyam registration for items / service under

2. Start-ups which participate directly in tendering process for the product

which they are manufacturing/service which they are providing and re-

cognized by DPIIT under the Start-up India Program and has obtained Udyam

3. Organization which has registration certificate for the manufacturing product

of the tender, from Gujarat Khadi Gramodyog Board or Khadi and Village

Industries Commission(K.V.I.C)or Commissioner of Cottage Industries.

4. Board/Corporations/PSUs of the Central/State Government for their own

manufactured items.

5. State Government recognized organizations like(i) organizations for blinds,

dumb and deaf, disabled, mentally disabled persons;(ii)women's self-help

group recognized by Gujarat Livelihood Promotion Company; which

participate directly in tendering process for the product which they are

manufacturing / service which /they are providing.

6. OEM and service providers rendering services directly or by its own and

having annual turnover of INR 500 Crore or more

7. Sellers/Service Providers holding BIS license for the Primary Product Category

whose credentials are validated through BIS database

1. Micro & Small Enterprises (MSEs) who participates directly in the tendering

process as Manufacturers or Service Providers, and holds a valid Udyam

Registration, are eligible for exemption from payment of Earnest Money

EW-316 PUR-F-006 RFQ-

2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or

similar categories (i.e. other than Manufacturers/Service Providers) are not

eligible for EMD exemption.

3. Migration period for Reclassification of MSMEs: - ln case of an upward change

in terms of investment in plant and machinery or equipment or turnover or

both, and consequent re-classification, an enterprise shall continue to avail of

all non-tax benefits of the category (micro or small or medium) it was in before

the re-classification, for a period of three years from the date of such upward

 Vendor Registration with GSECL is not compulsory for submitting this tender.

(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same should

be valid one year from the date of expiry of BG. Bank Guarantee should be

confirmed through Structured Financial Messaging system (SFMS). SFMS allows

intra/interbank message transfer system of banking. Our bank details are as under.

ACCOUNT NAME GSECL

BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR

IFSC CODE BARB0GANDHI

(5) The tender received after time and date specified in the tender notice will not

be accepted. Once the offer Submitted by the Contractor before due date of

submission, the Contractor will not be allowed to submit revised/

additional/Modified/other after opening of bid. Any alterations/ modification to

the bids received after submission of offer shall not be considered unless carried for

by the Corporation in negotiation.

(6) Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and physically submitted documents (Tender document fee, Technical

offer of the bidder) offer of the same bidder will not be considered and no any further

communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation. Further if the quantity quoted differs in the any of the

technical bid forms and in price bid forms, it is discretion of CE Committee –GSECL

to consider the quoted quantity.

(7) PLEASE MENTION:

(a) EPF Code No.: _________________ (The contractor shall have to submit in online

the attested copy of EPF code certificate issued by RPFC without fail otherwise

tender will not be considered )

(c) GSTIN Registration No. : _____________________________________ ( For Works &

(8) In case short submission of documents with bid and / or clarification if any required

from the bidder, The required details / documents may be asked from bidder.

(9) It shall be sole responsibility of the bidder that the uploaded scanned documents (in

PDF form) Remain legible and should not be password protected

(10) Tender will be evaluated on basis of Data / Details / Documents submitted by

online form only.

(11) It is mandatory for all the bidders to upload their tender documents by on line only

(E-tendering) in scheduled time. No documents shall be considered physically

which are mentioned for on-line submission only.

EW-316 PUR-F-006 RFQ-

(12) The bidders are required to fill up all the online annexure / forms and shall be

uploaded invariably. This is intended for transparency and speedy evaluation of the

bids. Instead of simply confirming / attached in bid / refer physical offer, the Bidder

shall fill in the particulars against appropriate place in respect of each line

appearing in each online annexure. Wherever required, bidder shall invariably have

to upload supporting authentic documents in the online bid. (In the absence of

required details in the online annexure, the purchaser has every right to evaluate

the bids accordingly and bidder cannot raise any objection against any point during

(13) Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc

(14) EMD Fee Demand Draft with different purchaser or agency shall not be accepted.

Tender without EMD shall be rejected.

(15) The GSECL reserves the right to award the work to one or more bidders, considering

their technical and financial capacity OR to reject any or all tenders or accept any

tender without assigning any reason thereof.

(16) Once the offer Submitted by the Contractor before due date of submission, the

Contractor will not be allowed to submit revised/ additional/Modified/other after

opening of bid. Any alterations/ modification to the bids received after submission of

offer shall not be considered unless carried for by the Corporation in negotiation

(17) GSECL reserves the rights to reject any OR all tenders without assigning any

reasons thereof.

(18) Vendor get to register in VMS System through vms.guvnl.com. For registration

following documents are required and mail to [email protected] and

[email protected]. After registration vendor have to upload the invoice in the VMS

system for smooth functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

Site : vms.guvnl.com

Username : PAN (PAN number)

Password : MyInvoice@123

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-316 PUR-F-006 RFQ-

BIDS FOR WORKS GENERAL CONDITONS

The tenderers should thoroughly read all the following clauses before submitting their

 online tender with Tender Fee & EMD Fee cover will be opened as per tender notice

date and time. and if the documents towards payment of Tender Fee & EMD are

found OK then only, offer of the bidder will be considered for further evaluation.

 EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity

of the offer and (ii) the Tenderer fails to furnish / deposit the security deposit.

 “It shall be mandatory to submit security deposit within 10 days from the date of

issue of Letter of Intent before order placement. In case when successful bidder not at

all responding within notice period or withdraws his offer then his EMD shall be

forfeited and he will not be allowed to participate in the tenders invited from the same

office for the period of One year for that place from where tender is invited.”

1. TECHNICAL BID: (Online only not by physically)

1.1) The technical bid comprises scope and nature of works and quantity of works/jobs,

drawings (Refer Schedule-B), required technical qualification for execution of the

works/job etc. for which price are to be quoted. Also, all the technical details of the

stores/materials offered in accordance with the Corporation scope of work,

specification guaranteed technical particulars and conditions, etc

The supplier/contractor should mention separate HSN/SAC code and rate of GST

and cess as applicable for each item of goods/services. If no specifically mentioned

then company will have option to take the prices as exclusive of taxes and duties at

maximum higher slab rates for the evaluation of tenders.

1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please note that

the required documents should be invariably submitted in online only. If party has

not submitted tender in online is liable to be ignored.

1.3) Contractor has to submit all required documentary evidences thereof to qualify for

acceptance of their technical bid. The acquisition of the tender documents by any

party will not automatically qualify the party as to its capability to execute such or

similar orders. The Corporation shall assess the capability of the party at the time of

evaluation of the technical bids.

1.4) The submission of the offer by any contractor does not mean that the bidder is

qualified for execution of the works. After opening of the online technical bids, the

competent authority will evaluate on the basis of technical qualification criteria. If

contractor’s bid does not meet the technical qualification criteria, then his technical

bid will be ignored. Decision taken by the CE(G),GTPS will be binding to all in this

2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates in

accordance with the technical specification specified in technical bid with all

commercial terms and condition. The Price Bid must be submitted strictly as per

Schedule-B and shall be submitted online only, not by physically.

Incomplete bids and amendments and additions to bids after opening of the bids will

be ignored out rightly.

The price bid of those who are techno-commercially qualified shall be opened. After

technical bid is opened, for modification, if any, all shall be given equal chance.

2.2) Price bids of technically acceptable tenders shall be opened after analyzed &scrutiny

of the technical bid.

2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference wherever

necessary to ensure clear and proper co-relation of the two bids without ambiguities

whatsoever. Any technical questions information and clarifications that may be

required pertaining to this Tender should be referred to the Chief Engineer (Gen),

Gandhinagar, TPS-382041 reserves the right to reject any OR all tenders without

assigning any reasons thereof.

EW-316 PUR-F-006 RFQ-

2.4) Bidders have to quote their rates online only as per GSECL’s given format of price

2.5) The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B) the price bid submitted in physical mode shall not be considered.

CONDITIONS FOR PRICE BID

a) For Works & Supply GST rate will be paid with the applicable GST rules.

b) For Supply Portion Only:-“Party shall have to quote their rates in Schedule “B” of

price bid only along with commercial terms and conditions. The details of applicable

GST, service charges, packing & forwarding charges, freight, insurance, F.O.R. etc.

The supplier/contractor should mention separate HSN/SAC code and rate of GST

and cess as applicable for each item of goods/services. If no specifically mentioned

then company will have option to take the prices as exclusive of taxes and duties at

maximum higher slab rates for the evaluation of tenders.

It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if no

specifically mentioned then company will have option to take the prices as exclusive

of taxes and duties at maximum higher slab rates for the evaluation of tenders.

3. Applicability of Goods and Service Tax (GST):-

(a) The tenders shall be evaluated on firm price and cost with GST and cess as

applicable unless otherwise mentioned in the tender documents.

(b) If the supplier/contractor have opted for the composition scheme of GST, the

same must be clearly specified with valid declaration and certificate from

department. In the event of withdrawal/ cessation of the supplier from composition

scheme during the tenure of the contract, the rate(i. e. price) mentioned in the price

bid shall be final and any additional GST will have to be borne by the tenderer

himself, In no case additional amount towards GST or otherwise will be

paid/reimbursed to supplier/contractor.

(c) The bidder shall have to inform their GST no. of the registered place(s) where from

the bidder intends to supply the goods/services, meaning there by the bidder has to

supply the goods/services from the relevant declared/ registered place(s) of supply

(d) The bidder shall not include GST in their quoted rates; but the bidder has to

separately indicate the GST rate, amount in the price bid schedule.

(e) In-case Govt notification comes for change in GST , the same will be applicable.

(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN

NO. (copy of PAN to be enclosed) Tenders submitted without GSTIN No by the

firms, the offer will be rejected without entering into further correspondence.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-316 PUR-F-006 RFQ-

Other Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may

be caused in his man or material. Moreover, the contractor shall be fully responsible

for any damage caused to the Corporation’s properties done by his man/materials

while executing the work. The Corporation will be entitled to recover the damage

from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work force of

contractor is inadequate, other agencies/ departmental personnel will be put in

parallel for expediting the work. Amount so incurred will be recovered from the

contractor’s bill. In this case decision of the Engineer-in-charge shall be final and

binding to the contractor.

3. At any stage of the contract period, if the contractor fails to complete the job or his

work is not found satisfactory the same will be got done at his cost and risk and

additional expenditure incurred by the Corporation will be recovered from him by

giving one week's notice.

4. To sublet or transfer of contract without prior written approval of Corporation shall

be treated as breach of contract and it shall be punishable by forfeiting the S.D. as

well as termination of contract.

5. The Corporation reserves the right to forfeit the S.D. in case of any breach of

contract and in case of disputes. The decision of Chief Engineer (Gen), TPS

GANDHINAGAR shall be final, binding & acceptable to the Contractor. If contractor

fails to start the Work as Stipulated, the E.M.D. & S.D. Shall be forfeited.

6. Conditional tender will not be accepted. Withdrawal of tender condition

unilaterally by you before or after opening of tender will not be permitted.

7. The contractor has to carry out the required work strictly according to guidance

given by the Corporation's responsible officer.

8. The Corporation reserves the right whether the materials to be accepted, or not.

Only specified and scheduled materials are to be examined by Corporation's officer

and then if suitable will be accepted by the Corporation.

9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt of the

materials in good condition.

10. The rates should be quoted without any condition. The rates be written in words and

7figures legibly.

11. Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

12. The contractor shall have to execute an agreement with the Corporation on a non

judicial stamp paper, the cost of which will have to be borne by the contractor and

will have to sign the contract and tender booklet of the Corporation.

13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder) security

deposit will be charged as per table below:

Category of the Unit Security Deposit

Works up to Rs. 5 Works More than Rs.

Enterprise or Exempted 3% of Order Value

Organization which are

exempted from paying

For all other Enterprises 5% of Order Value 5% of Order Value

Note: Security Deposit will be collected from the successful tenderer at the rates

mentioned above. This may be recovered by deduction through running bills of the

contractors and / or by treating the Earnest Money Deposit (Bid Security) paid at the time

of submission of the tender.

EW-316 PUR-F-006 RFQ-

14. The Bank Guarantees will be executed on the standard form prescribed by the

corporation. In case of the Bank Guarantees furnished / submitted, they should

have clear one time validity till the completion of the order in all respects and up to

the expiry of Guarantee period from the date of the work completion. Bank

Guarantee for Interim period will not be allowed. If by any reasons the work period is

extended then contractor should undertake to renew the Bank Guarantee at least

one month before the expiry of the validity failing which GSECL will be at liberty to

encash the same.

“It shall be mandatory to submit security deposit as per above table within

days from the date of issue of Letter of Intent before order placement. In case

when successful bidder not at all responding within notice period or withdraws

his offer then his EMD shall be forfeited and he will not be allowed to

participate in the tenders invited from the same office for the period of One

year for that place from where tender is invited.”

If the Tenderer fails to pay the Security Deposit or defaults in execution

of the orders placed or if GSECL suffers any financial loss due to this, then

GSECL will be at liberty to adjust the amount from other orders of the same

firm or by encashing the Bank Guarantee.

All the costs of the stamp papers, other than required for payment is to be

made through SIDBI / ICICI by Board, are to be borne by you as per the Govt. of

India’s latest guidelines.

15. VALIDITES OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of

opening of technical bids. In case of finalization of the tender is likely to be delayed,

the tenderers will be asked to extend the same without change in the prices or

any terms and conditions of the offer. If any change is made, original or during

the extended validity period, the offers will be liable for outright rejection without

entering into further correspondence in this regard and no reference will also be

16. If successful contractor fails to pay the required security deposit and does not come

forward to execute the work, the full value of EMD will be forfeited by the

17. Any terms and conditions mutually agreed to writing shall be for a part of the

18. Payment will be made as per GSECL’s rule.

19. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

20. Regarding the quality and acceptance of the jobs the authorized officer's decision

will be binding and final and no dispute on this account will be entertained.

21. General terms and conditions of the Corporation for works contract will be made

applicable for this work also.

22. No material for the said work will be supplied by the GSECL except specified in

schedule thereof.

23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work

completion period as specified in this tender. Delay in execution of order on

account of any other reason will be subject to penalty.

24. PBG (Applicable / Not Applicable) : “The supplier/contractor/party (i.e. tenderee)

has to give Bank Guarantee with validity period of additional 01 (one) month i.e.

more than actual Guarantee/Warranty period of 6/12/18/24/36/48/60 months

(depending upon product) to safeguard Company’s interest in case of any eventuality

happening on the last day of the Guarantee/Warrantee period after office hours of

the Bank or Bank holidays.”

25. PENALTY FOR LATE EXECUTION OF WORK: Any delay that may take place in

supply and / or erection, testing and commissioning activities beyond contractual

EW-316 PUR-F-006 RFQ-

cutoff date / stipulated period in the order shall be subjected to penalty (not

liquidated damages) at the rate of ½% of the contract price / order price per week or

part thereof subject to a maximum of 10% of the total contract value / order value

(i.e. End cost including taxes & GST).

26. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery date

will be to the company’s account subject to the claim being supported by

documentary evidence. However if any decrease takes place after the contractual

delivery date the advantage will have to be passed on the company

27. If the work is not done as per specification given by the GSECL in stipulated time in

all respects, the penalty will be levied as per GSECL's rules.

28. The GSECL shall have the right to make any changes, additions / deletions or

modifications in any terms / conditions of the tender and / or specifications as may

be deemed necessary by the GSECL at its sole discretion at any time before the due

date of opening of the tender.

29. Tenderer should furnish a list of orders for similar work executed by them indicating

the name of the party and their order reference to whom they have worked, to be

furnished in Annexure- 6. Failure to do this will result on contractor’s tender being

rejected without any reference.

30. GSECL does not accept the printed conditions of any Tenderer. It will be ignored

without any reference; hence tenderers should withdraw such printed conditions if

31. Tenders will be accepted only on or before due date and time of opening.

32. If technical deviations furnished by the Tenderer are not agreeable to the GSECL,

the offers may be ignored. However it will be solely at GSECL’s discretion to consider

the technical deviations OR not for considering the Tenderer. No correspondences of

the Tenderer after opening of the bid will be entertained in this matter.

33. The contractor will be responsible and liable for any damage to man and materials

during his work.

34. While execution of this job our plant and auxiliaries will be in running conditions.

Hence contractor has to take all precautions for safety etc. Safety belts etc. also to

be used wherever necessary while working.

35. GSECL reserve the right to terminate the contract if quantity shown in Schedule-B

is executed earlier.

36. All the terms and conditions specified in Industrial & safety laws are binding on the

37. Registration certificate under labor contract act will have to be obtained before

execution of contract.

38. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

39. The following List of Annexures and Documents (available in this tender document)

should be invariably submitted along with the tender:

(i) Schedule–“A” Indicating the Description of work & quantities for the tender.

(ii) Schedule–“B” Price Bid to be submitted online ONLY”

(iii) Annexure-“A” - Technical Scope of Work

(iv) Form of Bankers undertaking Performa for E.M.D and S.D.

(v) Annexures – 1 TO

(vi) Certificate – “A”.

(vii) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with company’s

seal should be submitted along with the Technical Bid in online only.

40. Please note that any additional conditions / deviations, if any, found in the

Commercial terms & conditions, then the Price Bids of such tenderers will not be

opened and no further correspondences in the matter will be allowed.

EW-316 PUR-F-006 RFQ-

41. Tenderer should invariably fill up all the details of all the Annexure of this tender

document. This is mandatory. Also all the Annexures should be duly signed by

authorized signatories with their rubber stamp and along with Company’s Rubber

(Round) seal / stamp affixed on each paper.

42. All the tenderers must ensure that all the relevant documents / papers submitted

with the tender should be serially numbered, and properly documented. This must

43. All the above points should be complied by the Tenderers. If not, tenders are likely to

be ignored without making any further reference.

44. If participating bidder/agency have stake in one or more other agencies / bidder

who are participating in same tender and on account of submission of wrong

information / declaration in the tender / enquiry certificate – A, then the bidder will

be declared as disqualified automatically and EMD / SD will be forfeited. Further,

GSECL shall take stern action including stop dealing with their firms’

45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders

without assigning any reasons thereof and to split up the work between the parties

as the case may be.

46. Relationship of employee: - Every bidder should, at the time of submission of bid,

give a declaration as under.

“If in any bidder company/firm, the interest (i.e. Shareholding in company and share

in partnership firm) of any employee of the tendering Company or his/her relative as

defined in section 2(77) of the Company’s act. 2013 is 10% or more, the tendering

Company will not deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical bid. Non-

disclosure of such facts would immediately disqualify the tenderer for further

dealing with the tendering company.”

47. Conflict of interest among Bidders/Agents: A bidder shall not have conflict of

interest with other bidders. Such conflict of interest can lead to anti-competitive

practices to the detriment of Procuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be considered to have a

conflict of interest with one more parties in this bidding process, if:

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from

any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation

by a bidder in more than one Bid will result in the disqualification of all bids in

which the parties are involved. However, this does not limit the inclusion of the

components/sub-assembly/assemblies from one bidding manufacturer in more

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only

one agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation

of the design or technical specifications of the contract that is the subject of the

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

EW-316 PUR-F-006 RFQ-

ownership/management, only one unit should quote. Similar restrictions would

apply to closely related sister companies. Bidders must proactively declare such

sister/common business/ management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of

competition act, as amended from time to time. Every bidder should, at the

time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders, as above

48. All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm along with a certificate regarding verification of authenticity of documents as per

the format placed at Annexur-1. All the documents submitted by the bidder in support

of the meeting Technical QR only shall be digitally signed by the Specified Third-Party

inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

The verification and certification of authenticity of documents is acceptable from any of

1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, lndia.

2. M/s Gulf Lloyds industrial Service lndia Pvt. Ltd.-Ahmedabad.

3. M/s international Certifications Services.

4. M/s lntertek lndia Pvt. Ltd.

5. M/s SGS lndia Pvt. Ltd.

6. M/s Moody lnternational (lndia) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (lndia) Pvt. Ltd.

9. M/s Bureau Veritas (lndia) Pvt. Ltd.

10. Hertz lnspection & Services Pvt. Ltd.

11. IRCLASS Syslems and Solutions Pvt. Ltd.

Verification for authenticity shall not be applicable in following cases.

1: Bidders having proven track record or regular suppliers/contractors (i.e.

2: Past order copies of GSECL as these documents can be verified internally.

Bidders shall be responsible for getting their documents/ credentials verified &

certified by the Specified Third-Party inspection Agency (TPIA) or Statutory Auditor of

their Company or Practicing CA/CA Firm in support of Technical QR. All the costs

pertaining to third party verification and certification (including those by statutory

auditors) shall be borne by the Bidder. GSECL shall have no liability (financial or

otherwise) towards the same and shall not be liable for any claim/ dispute between

the bidder and the Specified Third-Party inspection Agency (TPIA) or Statutory

Auditor of their Company or Practicing CA/CA Firm

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW-316 PUR-F-006 RFQ-

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing

(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)

Gandhinagar TPS.

Subject: Authentication of veracity of documents submitted by M/s …….. in support of

Meeting the Qualifying Requirements

Ref : Tender no.: ________________

M/s._______________________________________________(hereinafter called Bidder) having

Registered office at_____________________intend to participate in above referred tender of

The tender condition stipulates that the bidder shall submit supporting Documents

pertaining to Qualifying Requirement duly verified and certified by Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents,

which are also attached with this letter. The same has been verified from the Original

Documents and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and authentic.

1. Doc ref. no. _________________________ dated______________ (name of Documents)

2. Doc ref. no. _________________________ dated ______________ (name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of

We further confirm that we neither have any vested interest in aforesaid tender nor have

any conflict of interest in respect of above tender.

This certificate is issued at the request of M/s._____________________________ (Bidder) for

the purpose of participating in the subject tender/s.

EW-316 PUR-F-006 RFQ-

General Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may

be caused in his man or material. Moreover, the contractor shall be fully

responsible for any damage caused to the Corporation’s properties done by his

man/materials while executing the work. The Corporation will be entitled to recover

the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work force of

contractor is inadequate, other agencies/ departmental personnel will be put in

parallel for expediting the work. Amount so incurred will be recovered from the

contractor’s bill. In this case decision of the Engineer-in-charge shall be final and

binding to the contractor. At any stage of the contract period, if the contractor fails

to complete the job or his work is not found satisfactory the same will be got done

at his cost and risk and additional expenditure incurred by the Corporation will be

recovered from him by giving one week's notice.

3. Subletting the contract to other agency is not permitted unless and otherwise

approved by the competent authority.

4. The contractor has to carry out the required work strictly according to guidance

given by the Corporation's responsible officer.

5. The Corporation reserves the right whether the materials to be accepted, or not.

Only specified and scheduled materials are to be examined by Corporation's officer

and then if suitable will be accepted by the Corporation.

6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt of the

materials in good condition.

7. Any terms and conditions mutually agreed to writing shall be for a part of the

8. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

9. Regarding the quality and acceptance of the jobs the authorized officer's decision

will be binding and final and no dispute on this account will be entertained.

10. General terms and conditions of the Corporation for works contract will be made

applicable for this work also. The booklet is attached herewith.

11. No material for the said work will be supplied by the Corporation except specified in

schedule thereof.

12. Penalty :-If the work is not done as per specification given by the Corporation in

stipulated time in all respects, the penalty will be levied as per Corporation's rules.

Any delay that may take place in supply and / or erection, testing and

commissioning activities beyond contractual cutoff date / stipulated period in the

order shall be subjected to penalty (not liquidated damages) at the rate ½ % of the

contract price / order price per week or part thereof subjected to a maximum of

10% of the total contract value/ order value (i.e. End cost including GST)

13. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery

date will be to the company’s account subject to the claim being supported by

documentary evidence. However if any decrease takes place after the contractual

delivery date the advantage will have to be passed on the company.

14. The contractor will be responsible and liable for any damage to man and materials

during his work.

15. While execution of this job our plant and auxiliaries will be in running conditions.

Hence contractor has to take all precautions for safety etc. Safety belts etc. also to

be used wherever necessary while working.

16. Corporation reserve the right to terminate the contract if quantity shown in

Schedule-B is executed earlier.

EW-316 PUR-F-006 RFQ-

17. All the terms and conditions specified in Industrial & safety laws are binding on the

18. Registration certificate under labor contract act will have to be obtained before

execution of contract

19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

20. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as

per actual work done. NO ADVANCE payment will be allowed. Net Payment will be

released within 30 days after completion of work and submitting their relevant

21. Dispute Resolution Mechanism: For works contracts and composite Contracts, the

arbitration mechanism shall be governed by the Gujarat Public Works Contracts

Disputes Arbitration Tribunal Act, 1992 as per below details.

(1) Amicable Settlement : "Any dispute, difference, controversy or claim between the

parties arising out of or relating to this contract with reference to the

construction, interpretation, breach, termination or validity thereof (herein after

referred as "the Dispute") shall, upon the written request of either party by

referred to the authorized representatives of the Disputing Parties for resolution.

The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the

(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or

contrary claims as indicated herewith in sub clause (1) of Clause 21 arising under

or in connection with the present works contracts, whether pertaining to works

contracts alone or works and procurement both, the same shall be referred to

arbitration under the Gujarat Public Works Contracts Disputes Arbitration

Tribunal Act, 1992."

22. For procedure for health check-up accordingly bill shall be reimbursed once during

total contract period (for as & when and AOH/COH contract) maximum up to

Rs.1000 or actual cost per worker/ labour /person, whichever is minimum after

verification & recommendation by concern doctor. In case any worker left the work

in between than for replacement Worker Company will not provide any

reimbursement, however it is compulsory to submit new report of replacement

worker for fitness certificate at contractor’s own expense.

23. For Periodic Medical examination, No reimbursement for periodic medical

examination to be given to contract employee for whom GSECL are conducting

Periodic Medical examination at company’s cost at GTPS. If a contractor fails to

undergo periodic medical examination, they have to undergo prescribed

investigation as per hazard analysis from outside, No reimbursement to be given for

these investigations.

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW-316 PUR-F-006 RFQ-

BID - QUALIFICATION CRITERIA FOR TECHNICAL BID

The work of Housekeeping for emergency work in various location during

monsoon season on as & when required basis at CHP GTPS.

Pre-Qualification Criteria (PQC) (To be submitted with Technical Bid):-

The bidders are requested to submit the technical bid with the following credentials

for technically qualifying criteria in soft ONLY.

Prequalification Criteria (To be submitted with Technical Bid):-

 Experience Certificates:

Experience of having successfully completed similar works during last 7 years

ending last day of month previous to the one in which applications are invited

should be either of the following

1. Three similar completed works costing not less than the amount equal to

2. Two similar completed works costing not less than the amount equal to

3. One similar completed work costing not less than the amount equal to

For similar work :- Evidence of having successfully carried out the work for Housekeeping /

cleaning of coal / it’s byproduct / ash / soil / mineral / Biomass /unpulverised mineral

material / FO, RFO, /LDO, / Oil etc for minimum 06 month period in Govt /Semi GovtDeptt /

Corporation Body / Private Limited company /Public limited company / CHP Plant / Ash Handling

plant/ Material Handling Plant /Civil plant of any power station. Documentary evidence from such

organization should furnished.”

3.1) Experience certificate for execution of similar works (as mentioned in

below) successfully completed by the contractor as under.

3.2) Details of orders for similar nature/jobs carried out along with documentary

evidence, performance certificate and their organization set up for such work

executed in past there of indicating the names of the organizations, order no

3.3) Financial Qualification Criteria :

1) Average Annual Turnover (AAT): Average annual turnover of the bidder, shall not be

less than Rs. 11.26 lacs. (Rupees eleven lacs twenty six thousand only) during the

preceding three (03) financial Years as on the date of Techno-Commercial bid

2) Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital

as on the preceding financial year. In case the Bidder meets the requirement of Net

worth based on the strength of its Subsidiary (ies) and/or Holding company and/or

Subsidiaries of its Holding Companies wherever applicable, the Net worth of the

Bidder and its Subsidiary (ies) and/or Holding company and/or Subsidiary (ies) of the

Holding Company, in combined manner should not be less than 100% of their total

paid up share capital. However individually, their Net worth should not be less than

EW-316 PUR-F-006 RFQ-

75% of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are individual

net worth which shall not be less than 75 % of the respective paid up share capitals

and y1, y2, y3 are individual paid up share capitals.

3) In case the bidder is not able to furnish its audited financial statements on stand-

alone entity basis, the unaudited unconsolidated financial statements of the bidder

can be considered acceptable provided the bidder further furnishes the following

documents for substantiation of its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder along with

copies of the Audited consolidated financial statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual Report of

4) In cases where audited results for the last preceding financial year as on the date of

techno-commercial bid opening are not available, the financial results certified by a

practicing Chartered Accountant shall be considered acceptable. In case, Bidder is

not able to submit the Certificate from practicing Chartered Accountant certifying its

financial parameters, the audited results of three consecutive financial years

proceeding the last financial year shall be considered for evaluating the financial

parameters. Further, a Certificate would be required from the CEO/CFO, stating that

the Financial results of the Company are under audit as on the date of Techno-

commercial bid opening and the Certificate from the practicing Chartered Accountant

certifying the financial parameters is not available.

5) The bidder must submit Average Annual Turnover and Net worth Certificate in

support of Financial QR, duly certified and verified for authenticity from Independent

Statutory Auditor of their company / Practicing Charted Accountant/ C.A. Firms /

TPIA (Third-Party Inspection Agency ) empaneled / approved by GSECL along with

copy of Annual Audited Accounts of last three years

Note for point No.1, 2, 3 &4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to

them as per Companies Act of India, in vogue.

Net worth means the sum total of the paid up share capital and free reserves.

Free reserve means all reserves credited out of the profits and share premium

account but does not include reserves credited out of the revaluation of the

assets, write back of depreciation provision and amalgamation. Further, any

debit balance of Profit and Loss account and miscellaneous expenses to the

extent not adjusted or written off, if any, shall be reduced from reserves and

3.4) Provident Fund Code Number:-

Details of P.F. code No. from the appropriate provident fund authorities and

details of P.F. paid to the employees for last six months. Certificate of separate

provident fund account number.

3.5) Pan Number

EW-316 PUR-F-006 RFQ-

Bidder shall have to submit the PAN card No. for Income Tax with documentary

proof, TIN NO. FOR Supply portion.

3.6) Partnership Deed/Memorandum of Association & Articles of Association:

If contractor is not sole proprietor, then contractor shall have to furnish the

copy of partnership deed along with offer. In case of a Corporation, the M/A &

A/A is required to be submitted, without which offer is likely to be ignored. If

contractor shall also submit power of Attorney.

3.7) Tenderer should specifically mention in the offers and should indicate in Block

letters the name of the Partners / Proprietor / Directors who is / are the

signing authority and should be invariably mentioned in Annexure-8 of this

tender document.

3.8) Labour License for labour Contract:

Copy of the updated valid labour contract license from the appropriate

authorities .The contractor on getting the work order but before starting the

work shall have to furnish the copy of Labour License under the Contract

Labour (R & A) from the appropriate authorities without which the contract

order is liable to be terminated.

3.9) Special Tools & Tackles:-

Details of Tools, tackles, equipments and personals available with firm relevant

to the job/subject tender.

3.10) Workman Group Insurance Policy:-Updated workman group insurance

policy covering labour engaged.

3.11) Audited Annual Accounts

The contractor shall have to attach along with the tender last three years

audited annual accounts (i.e. Profit and Loss account statement and Balance

sheet), if the tender estimated value is Rs. 50.00 Lac or more for one year

contract and Rs.1.00 Crore or more for two years contract, otherwise the offer

will be liable to be rejected.

3.12) Man power Details:-

Details of skilled/semi-skilled persons presently employed by the contractor

having sufficient knowledge of similar jobs.

3.13) GST Certificate :- Party has to submit GST No Certificate.

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all

tenders without assigning any reason thereof and to split up the work between more

than one party as the case may be.

2. Non-compliance of above criteria the technical bid is liable to be rejected. After

acceptance of the Technical Bid, the Price Bid will be considered for opening.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-316 PUR-F-006 RFQ-

Sr. Details Confirmation

No. (Tick √ any one)

1 Annexure – 2 YES / NO

2 Firm’s details as per “Annexure –3” YES / NO

3 Copy of the un-priced schedule (Description and YES / NO

price). “Annexure - 4”.

4 Work Completion Period as per “Annexure- 5” YES / NO

5 Past experience details as per “Annexure-6” YES / NO

6 Performance certificates as per “Annexure-7” YES / NO

7 ANNEXURE – 8 YES / NO

8 ANNEXURE – 9 YES / NO

9 ANNEXURE – 10 YES / NO

10 ANNEXURE – 11 YES / NO

11 ANNEXURE – 12 YES / NO

12 Certificate of Important Instruction & certificate-A YES / NO

13 INTEGRITY PACT YES / NO

14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope YES / NO

of work to be carried out by contractor specified duly

signed and with seal of firm.)

I / WE, confirm that following documents are attached with the technical bid of

Signature of the Tenderer

Seal of the Firm

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE

GIVEN FLAG MARKING FOR IDENTIFICATION.

EW-316 PUR-F-006 RFQ-

Subject: The work of Housekeeping for emergency work in various location during

monsoon season on as & when required basis at CHP GTPS.

Reference: Tender No. EW-316

Due on date: / /

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Scope of Work & requirements

during execution of work in tender mentioned under reference along with the

Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications/work.

3. Further, I / We also agree that additional conditions / deviations, if any, found in the

Commercial terms & conditions, our offer shall be out rightly rejected without

assigning any reason thereof.

4. We hereby agree for the terms & conditions laid down in Tender.

All the bidders are requested to see and verify the documents of

a) General safety rules / norms” to be observed by the contractors

b) Additional terms and conditions regarding industrial law and other related

matters for the tender documents.

c) General rules and directions for the guidance of contractor booklet of GSECL,

GTPS on our website under heading of “Rules for Works”

And confirm that all the above documents you have verified & certify as below

“I/we hereby has read the above documents and agree for the Safety Rules, Industrial

Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our

Signature of the Authorized

Representatives of the firm

Seal of the Firm

Name of the Tendering Firm / Agency:

EW-316 PUR-F-006 RFQ-

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Contractors)

Contractor Name

Within Gujarat / Outside Gujarat /GST

Pvt. Firm / Public Ltd. / State Govt. Under (Indicate the relevant status)

taking / Central Govt. undertaking

Vendor Registration Letter No. & Date

(If registered and Letter issued by Board) -

(If Applicable)

Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New

Vendor Registration Date (If Applicable) -

Vendor Registration Validity Period From Date___________ to Date___________

(If Applicable)

P.F NO (Also Physical Document is

required along with the Technical Bid)

PAN NUMBER (Also Physical Document is

required along with the Technical Bid)

Custom No. and Date (If applicable)

Electrical License Type(If Applicable) (Also

Physical Document is required along with

the Technical Bid)

License Validity Period (If Applicable) From Date___________ to Date___________

Account Number of Bidder

Type of Account of Bidder

Branch Name & Address

Contact Number of the Branch

Copy of Cancelled Cheque

COMPANY EMAIL ID FOR

CONFIRMATION OF PAYMENT

Address of Registered Office Factory Works Authorized

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

EW-316 PUR-F-006 RFQ-

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Description Quantity Unit

EW-316 PUR-F-006 RFQ-

Work Completion Period

EW-316 PUR-F-006 RFQ-

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER TENDER’S

PRE-QUALIFICATION CRITERIA.

Party should submit below executed detailed work order physically along with the

Technical Bid. This is mandatory.

Sr. NAME ORDER DESCRIPTION ORDER ORDER STATUS, IF REMARKS

No OF REFERENCE OF WORK AMOUNT FULLY ORDER

WORK No. & DATE EXECUTED. UNDER

YES/NO EXECUTION

A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.

B OTHER STATE ELECTRICITY BOARD

C OTHER ORGANISATION.

EW-316 PUR-F-006 RFQ-

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID.

Party should submit below executed work performance certificate physically along

with the Technical Bid.

Sr. No. Name of the Authority by Reference No. & Details of Works

whom certificate is issued date

EW-316 PUR-F-006 RFQ-

ANNEXURE – 8 ( for Works )

Bidder must fill up below details & should place at the top of the Technical Bid.

1 PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2 TAX: [IN PERCENTAGE] ( GST )

3 The Last three-year Audited Annual Accounts, Positive

Net worth certificate, and Average Annual Turnover

certificate certified by charted accountant as Per

Qualification Requirement

4 Please quote your GST Registration No. (Also Physical

Document is required along with the Technical Bid)

5 Please quote your PF Registration No. & Date. (Also

Physical Document is required along with the Technical

6 PENALTY TERMS AGREED :

(Please Specify YES / NO.)

7 SECURITY TERMS AGREED:

(Please Specify YES / NO.)

8 DETAILS OF EMD PAYMENT (as applicable as below)

a) DD No & Date & Name of Bank

b) B.G. No. & Date & name of Bank

c) Cash details

9 Completion of Works

(Please Specify YES / NO.)

10 VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO.)

11 PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)

13 TELEPHONE NOS. & FAX NO:

14 Authorized person of the firm :

15 Name of the proprietor, partners, directors [as the case

may be], along with address, telephone, fax no. etc.

16 If Vendor Registration is Done:(If Applicable)

(Please submit copy of Vendor Registration approval -

letter in the EMD cover).

EW-316 PUR-F-006 RFQ-

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND

TO BE SUBMITTED WITH TECHNICAL BID.

EW-316 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(Bidder should not quote their prices in this page)

Sub: Undertaking in regard to quoted prices.

All bidders will have to furnish the following undertaking duly filled in, signed and

“This is to certify that we have not worked for the subjected tender viz.…………………. to

other SEBs / Power Utilities with this tender details of GSECL at lower % price than the

% prices quoted in this tender by us for the same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6) months

are given below:

Signature of the Tenderer

Seal of the Firm

EW-316 PUR-F-006 RFQ-

ANNEXURE-10A (For Supply)

Vendor must fill up below details & should place at the top of the Technical Bid.

1. PRICES:[FIRMONLY]

(Please Specify YES/NO.)

2. Rates offered FOR:__________________

3. GST :[INPERCENTAGE]

(Please Specify IN/EXCLUSIVE/EXEMPTED)

Please quote your GST Registration No. &Date

Please specify GST NO

4. In case of GST(SGST,CGST OR IGST)please specify place

of Manufacturer unit from where material is to be supplied

5. PENALT YTERMS AGREED:

(Please Specify YES/NO.)

6. SECURITYTERMSAGREED:

(Please Specify YES/NO.)

7. P.G TERMS AGREED (Wherever applicable):

(P.G.-Performance Guarantee)(Please Specify YES/NO.)

8. DETAILS OF EMD PAYMENT

(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC

No./Valid UDYAM/Valid KVIC/Valid MSME

9. DELIVERY TERMS AGREED:

(Please Specify YES/NO.)

10. VALIDITY OF THE OFFER AGREED:180 Days from the

date of opening of Technical Bid

11. PAYMENT TERMS AGREED: 80% against T.R.C. within

30days & balance 20% within 45 days

12. ITEMS OFFERED:

13. TELEPHONE NOS. & FAX NO:

14. Authorized person of the firm:

15. Name of the proprietor ,partners, directors [As the case

may be], along with address, telephone, fax no. e-Mail ID

Signature of Tenderer Company’s roundseal

EW-316 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING /

BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List

Ref: Tender No.:

M/S. ______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black

listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

(Confirmed / not confirmed)

Contractor’s Signature

With Seal & Date

EW-316 PUR-F-006 RFQ-

Bidders must furnish the scan copy of below details along with technical Bid.

(1) A copy of order on hand.

(2) Detail order copies submitted as per Annexure-6.

(3) Performance Certificate if any.

(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the case

may be), along with Address, Telephone No, Fax No. etc. if any.

(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate, and

Average Annual Turnover certificate certified by charted accountant as Per

Qualification Requirement.

(6) A copy of Goods and Service Tax Registration document along with valid Registration

Number as per Annexure –

(7) A copy of PF Registration document along with valid Registration Number as per

(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance

with the GSECL’s Work Tender specifications and as per Technical detail work/

drawing as mentioned in the Tender Specifications. There is no commercial or

Technical deviation in the offer from the Corporation’s Tender Specification. I

undertake to abide by the GSECL’s tender description and Particulars. I undertake to

complete work strictly as per the GSECL’s Technical specification/ Scope of work/

Guaranteed Technical Particulars / Drawing, even if any technical deviations are

mentioned by me. I also undertake to abide by all commercial conditions of the GSECL,

including work completion schedule.”

(Signature of the Tenderer)

1. Any offer without above certificate will not be considered and the tender will be out

rightly ignored in the absence of above certificate.

2. After opening of the Tender, if it is found that the offer given by the Tenderer is not

according to the GSECL’s specifications, Guaranteed Technical Specifications/

Scope of work, Drawing and commercial terms and conditions and false certificate

is given by the Tenderer, then GSECL will not deal with the firm for the present

Tender. It is, therefore requested that the Tenderer should take care in giving their

offer and submission of documents.

3. The conditional tenders will not be accepted.

EW-316 PUR-F-006 RFQ-

[On Company's Letter Head]

(Required for price justification, if necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the

quoted items/works of the tender along with online Technical Bid)

Ref.: Tender No: / Bid. No.:

We, the undersigned, hereby declare and undertake that we have not accepted or

executed any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works

price/any work at rate lower than the rate offered in this tender in any station of

GSECL/GUVNL & Subsidiaries/CPSU/SPSU/IPP etc. during the period from six (6)

months prior to two (2) months after the bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of

GSECL/GUVNL Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above

undertaking shall not be considered as ‘offered’ price for the tender items in

subsequent tender, if it is not within period mentioned above

I/ We accept above undertaking.

EW-316 PUR-F-006 RFQ-

Gujarat State Electricity Corporation Ltd.

Thermal Power Station, GANDHINAGAR

(On Firm’s Letter Head)

ON FIRM’S LETTER HEAD:-

of M/s. __________________________________ hereby certified that M/s.

______________________________________is not related with other firms who have submitted

tenders for the same work under this inquiry / tender and the interest (i.e.

Shareholding in company and share in partnership firm) of any employee of the tendering

Company or my/our relative as defined in section 2(77) of the Company’s act. 2013 is

10% or more, the tendering Company will not deal with such company/firm at all.

Also I /We declare that, I/We have not conflict of interest with other bidders, as

Conflict of interest among Bidders/Agents

A bidder shall not have conflict of interest with other bidders. Such conflict of

interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one

more parties in this bidding process, if :

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake

from any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/sub-assembly/assemblies

from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers or

quote on their behalf in a particular tender enquiry. One manufacturer can

also authorize only one agent/dealer. There can be only one bid from the

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

EW-316 PUR-F-006 RFQ-

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract that is

the subject of the Bid;

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/management units in same/similar

line of business.

i) Bidder shall not act in contravention/violation to the provisions of

competition act, as amended from time to time.

SIGNATURE OF THE TENDERER

WITH DESIGNATION.

SEAL OF THE FIRM:

EW-316 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA Date:

To, create an environment where Business Confidence is built through Best Business

Practices and in fostered in an atmosphere of trust and respect between providers of goods

and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

■ To maintain the highest ethical ■ Not to bring pressure

standards in business and recommendations from outside GSECL

professions. to influence its decision.

■ Ensure maximum transparency ■ Not to use intimidation, threat

to the satisfaction of inducement or pressure of any kind on

stakeholders. GSECL or any of it’s employees under

any circumstances.

■ To ensure to fulfill the terms of ■ To be prompt and reasonable in

agreement / contract and to fulfilling the contract, agreement, legal

consider objectively the viewpoint obligations.

■ To ensure regular and timely ■ To provide goods and/or services

release of payments on due dates timely as per agreed quality and

for work done. specifications at minimum cost to

■ To ensure that no improper ■ To abide by the general discipline to be

demand is made by employees or maintained in our dealings.

by anyone on our behalf.

■ To give maximum possible ■ To be true and honest in furnishing

assistance to all the Vendors / information.

Suppliers/ Service Provider and

other to enable them to complete

the contract in time.

■ To provide all information to ■ Not to divulge any information,

suppliers/contractors relating to business details available during the

contract/job which facilitate him course of business relationship to

to complete the contract/job others without the written consent of

successfully in time. GSECL.

■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/

vendors/suppliers/contractors in understanding whether formal/non-

completion of agreement/ formal so as to influence the price.

contract/ work order.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)

EW-316 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED.

TPS: GANDHINAGAR.

The work of Housekeeping & spillage cleaning at Crusher house stage I

& II and other various location of CHP GTPS.

PLACE OF WORK: - Gandhinagar Thermal Power Station Coal plant ST-I & II.

SCOPE OF WORK :- Emergency Housekeeping work in monsoon season contains complete cleaning in CHP

stage I & II various location round clock with required men power relevant tools tackles to handle any

emergency outage short shutdown of running of system in CHP plant , and to restore system and clean entire

spilled out in running system as per instruction of engineer incharge..

Terms & Conditions for Works:

1) The work is to be carried out at GTPS on as and when required basis with engagement of sufficient

manpower @ 20 (twenty) labors with 02(two) supervisor in an 08(eight) hours shift is termed as single

job. Accordingly, for one day (i.e. 24 hours) period, agency has to provide 60 labors and 06 supervisors to

carry out 03 jobs as per instruction of EIC / Shift in charge.

2) The agency has to depute manpower as per GSECL standard shift schedule. Each team of 20 labor +02

supervisor is to be counted as a single job and measurement will be considered accordingly & same will be

binding to the contractor. If less manpower is deployed by agency in any job, per manpower rate will be

deducted on pro-rata basis.

3) The working area is for indication purpose only and agency may have to carry out the work at any other

location as per the instruction of EIC up to satisfaction level.

4) There should be no any labor escalation or payment will be made.

5) It is responsibility of the contractor to take proper care while working such that there should be any kind of

injuries / damages occurs while working to the men, tools in use and any other property of GSECL GTPS.

6) The manpower with supervisor must be present for Housekeeping / cleaning in located area as per instruction

of EIC, so that system may available with minimum down time and to solve the complaint regarding proper

cleaning of coal or coal dust/ of located area etc. He should report his presence and nos. of labours present in

particular general shift at located area.

7) Looking to the RSD of units and deviation in the coal rakes/coal feeding requirement instead of engaging

labours in three shifts they may engaged either in one or two shifts as per plant requirement the agency may

be intimated in advance accordingly however during this period the agency have to engage sufficient labours

/ staff so as to perform work satisfactorily the payment will be made for the work executed as per nos of shift

8) In case of RSD / Backing down of nos of units and feeding to bunker drastically reduced or through manually

feeding and or coal rakes is very less than the contractor shall have to engage sufficient manpower at

Emergency reclaim hopper or in the coal stack yard area for picking up of foreign material / lunps etc so as to

avoid entry of the same while use of coal from Coal stock /Emergency reclaim hopper. Also in case of RSD /

Shutdown of unit # 3 to 5 contractor has to deploy the manpower at various conveyor system. if required as

per instruction of EIC.

9) If any dispute arises in reference to any term and condition, the decision of Chief Engineer; GTPS will be

final and binding to the contractor

10) The contractor will have to provide all safety articles to his workers as per nature of work in contract after

issuing the articles the work order will be processed such as safety belts, helmets, shoes etc… at the

contractors’ own cost

11) The contractor shall be fully responsible for safety of his men and materials put on the job, all precautions

shall also be taken by the contractor against fire accidents if any at his own cost

12) The contractor shall ensure the correct discipline of workers deployed by him for misbehavior of the

contractor workers the contractor has to remove that worker from site at once, for misbehavior of the

EW-316 PUR-F-006 RFQ-

contractor The Chief Engineer (Gen) reserve the right to cancel the agreement / order at once without

giving any notice to him.

13) The contractor shall ensure the payment of minimum wages as per Gujarat Government Acts to his labors.

14) Suitable accommodations for labors and other staff will be provided by GSECL on the chargeable basis as

per the availability.

15) Transport Facility : To and fro transport from place of stay to the work place of his staff shall be arranged

by the contractor at his own cost.

16) Insurance :- It will be the responsibility of the contractor regarding insurance of his staff at his own cost.

17) Medical Facility :- It will be provided by the contractor to his staff at his own cost.

18) Lighting arrangement :- Adequate lighting arrangement shall be provided by the GSECL to distinguish the

extraneous material handling during night hours

19) The contractor will have to pay 5% Security deposit of the total order amount within 10 days after issue of

LOI then only work order will be awarded.

20) Time Limit :-The Time Limit for completion of this contract works is 06 months period from Work

Commencement Date. The corporation can extend contract for further period of Twelve (12) Weeks or till

finalization of the new tender whichever is earlier after expiry of time limit, as per DOP.

21) Penalty Clause : -

a) The contractor should have to arrange manpower as per schedule “A” condition no (1) to carry out job

as per instruction of site in charge within stipulated time period. If less manpower is engaged, penalty

will be imposed of Rs 1000 per job and job will be considered on prorate base for payment. “or”

b) If allotted work is not completed within stipulated time period as per instruction given by EIC resulting in

unsatisfactory work / Poor housekeeping, 25% amount per executed job as per work order Schedule-B

will be deducted. “or”

c) Penalty should levied @ 1.50 times of the rate of that category of manpower for shortfall in providing

manpower than requirement.

22) The contractor shall have to submit reports regarding engaging manpower for work every shift, every day to

the in – charge engineer.

23) In case of any dispute the decision of the Chief Engineer (Gen) G.T.P.S. will be final and binding to the

24) The contractor shall have to follow up all the labours law, which is in force by the government of Gujarat

from time to time.

25) Contractor has also to carry the other work as directed by EIC of coal handling plant and the same is not

mentioned in the scope of work during shift work

26) In case of dispute of labors or strike by contractor staff, the necessary alternate arrangement is to be done

by the agency at their own cost no additional charges/payment will be given to agency. The agency should

ensure the execution of all work as per schedule-B and ensure that no work should be affected.

27) The Contractor shall deposit 15 days salary at the rate of last drawn salary for every completed one year

of services for each worker for the liabilities of Gratuity’’ as per C.no. GSECL/HRD/V/ Gratuity/

Cont.Lab./260/dtd.29/07/2005 & HR Section/CL/Gratuity GSECL,GTPS dtd:-20/08/2015

Chief Engineer (Gen)

GSECL, Gandhinagar TPS

Signature of Contractor

EW-316 PUR-F-006 RFQ-

ON STAMP PAPER OF Rs.300/-]

EMD BANK GUARANTEE FORMAT

FOR TENDER NO.__________

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

WHEREAS M/s. __________________________________________(Name and Address of the

Firm/company) having their registered Office at

________________________________(Address of the Firm’s registered Office) (hereinafter

called the “Tenderer”) wish to participate in the Tender No._______________ for

_________work (Supply / Erection / Supply & Erection Work, etc.) of ______________________

(Name of the Material/equipment / work) for Gujarat State Electricity Corporation Limited

(hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee for

Rs._____________ (Amount of Bank Guarantee towards EMD) valid till ____________ (mention

here date of validity of this Guarantee which will be Six months from the date of submission

of bid of the tender) which is required to be submitted by the Tenderer along with the

We,_____________________________________________(Name of the Bank & address of the

Branch giving the Bank Guarantee) having our registered Office at

_____________________ (Address of Bank’s registered Office) hereby give this Bank

Guarantee No. _________________ dated ____________ and hereby agree unequivocally

and unconditionally to pay immediately on demand in writing from Beneficiary

Gujarat State Electricity Corporation Limited or any Officer authorized by it in this

behalf any amount up to and not exceeding Rs.____________(Amount of E.M.D.),

Gujarat State Electricity Corporation Limited on behalf of the Tenderer.

We, ____________________________________________ (Name of the Bank) also agree that

withdrawal of the Tender/Bid/EOI or part thereof by the Tenderer within its validity or

Non submission of Performance Guarantee towards execution/supply period by the

Tenderer within 15 days from the date of issue of Letter of Acceptance by the Gujarat

State Electricity Corporation Limited would constitute a default on the part of the

Tenderer and that this Bank Guarantee is liable to be invoked & encashed within its

validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer

and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

_______________ (mention here the date of validity of Bank Guarantee) and shall not be

terminable by notice or by Guarantor for change in the constitution of the Bank or the

Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made,

given, conceded with or without our knowledge or consent by or between the

Tenderer and the Gujarat State Electricity Corporation Limited.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the Beneficiary

(i.e. GSECL) Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore our liability under this

Guarantee is restricted to Rs.__________(Amount of EMD) (Rupees

__________________________________) (in words). Our Guarantee shall remain in force till

EW-316 PUR-F-006 RFQ-

_____________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee are made to us in writing on or before ___________ (Date of validity of the

Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under.

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos Official Round seal

NAME OF DESIGNATED BANKS : As per Annexure – I

EW-316 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution/Supply period and

Guarantee/Warranty period as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of

the Branch giving the Bank Guarantee) having our registered Office at

registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing from

the Gujarat State Electricity Corporation Limited, or any Officer authorized by

it in this behalf any amount up to and not exceeding Rs. _____________ (Amount of

Combined Performance Guarantees (PBG) towards Execution/Supply period and

Guarantee/Warranty period) Rupees

Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be

terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GSECL). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Bank Guarantee).Unless demands or

claims under this Bank Guarantee are made to us in writing on or before _____________

(Date of validity of the Bank Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure - I.

EW-316 PUR-F-006 RFQ-

Financial Department, GR.No. FD/MSM/e-file/4/2025/2712/DMO Dtd. 01/04/2026

[ To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up

to March 31, 2027. The validity cut-off date in the GR is with respect to date of

issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

Name of Banks Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 YES Bank 36 Ahmedabad Mercantile Co-

15 Nutan Nagrik Sahakari Bank 37 Rajkot Nagrik Sahakari Bank

16 Sarswat Co-Operative Bank 38 SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co- 40 The Surat District Co-operative

Operative Bank Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-operative

operative Bank Ltd. Bank

20 The Panchmahal District Co- 42 The Kalupur Commercial Co-

operative Bank operative Bank

21 The Rajkot Commercial Co- 43 The Banaskantha Mercantile Co-

operative Bank Limited Operative Bank Ltd.

22 Gujarat Gramin Bank

EW-316 PUR-F-006 RFQ-

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory

like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the

following Safety Rules. Concern principle contractors are responsible for informing &

observance of these rules by their supervisors/contract workers as well as the

owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work

contract awarded to them. Prior to commencement of the work, Contractor shall have to

submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated

their employees / workers of their sub contractor and will strictly observe the said Rules

while execution of work under work contract awarded to them. They will have to indemnify

the company for any loss or damage / accident / injury to the company’s property /

employee or employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory

Manager as per Gujarat Factories rules, 1963 & details shall be filled up in GSECL

gate pass format as per Aadhar card /Election card id proof & to follow the gate pass

issue procedure through concern department EE & SE, Security Officer,

LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer & Factory

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer

only for three days with prior permission of Factory Manager only. More than three

days, Permanent photo gate pass procedure shall be completed by contract agency for

their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33

of Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for

all contractor workers before commencement of work & examination responsibility

shall be taken by contractor as well as concerned Head of Department .Pre-

employment & Periodical medical examination of contractor workers shall be carried

out in form no.32 from GSECL Factory Medical Officer after every six (06) months of

contractor with their contractor workers. Contractor shall be fulfilled all health

requirements before commencement of work. After completion of medical examination

in form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker

gate pass procedure format.

(04) If work executed outside factory premises, Principle Contractor shall be registered

compulsory under The Building & Other Construction Workers (Regulation of

Employment and condition of service) Act, 1996 and The Gujarat Building & Other

Construction Workers (Regulation of Employment and condition of service) Rules,

2003 before execution the ”building or other construction work” means the

construction, alteration, repairs, maintenance or demolition, of or, in relation to,

buildings, streets, roads, railways, tramways, airfields, irrigation, drainage,

embankment and navigation works, flood control works (including storm water

drainage works), generation, transmission and distribution of power, water works

(including channels for distribution of water), oil and gas installations, electric lines,

wireless, radio, television, telephone, telegraph and overseas communications, dams,

canals, reservoirs, watercourses, tunnels, bridges, viaducts, aqueducts, pipelines,

towers, cooling towers, transmission towers and such other work as may be specified

in this behalf by the appropriate Government, by notification but does not include

any building or other construction work to which the provisions of the Factories Act,

1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D

animation movie & Training record is to be maintained in IMS/OHSAS training

format by TK Office/LWO.

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(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked

the issue PPE to contract workers as per nature of job, Form no.10 of lifting tools and

tackles, Driving license, Electrical contractor license, Electrical trade qualifications,

Safety induction training, SOP, supervisor qualifications etc. After fulfillment of all

Safety compliances, Safety Officer/Dy. Safety Officer shall be signed in Contract

worker Gate pass procedure format.

(07) Work Contract shall be completed by principle contractor/agency/person who is

awarded the work order. Subletting of contract shall be allowed only if prior approval

of Power station chief before execution of work. Contractor/agency shall be submitted

the entire subletting contract documents with gate pass application through concern

department EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer & Factory

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical

department EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the

time of apply gate pass by agency/party with latest renewal from Chief Electrical

Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be checked by

Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety Officer/

Safety Officer/Factory Manager.

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by

contract agency & qualification certificate with experience certificate shall be

submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety

Officer/Factory Manager at the time of apply gate pass.

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry

out the work on electrical lines and Apparatus, Contract person/worker possesses

a certificate of competency or electrical work permit, issued by the Appropriate

Government. That means, Electrical trade Qualification of contract worker/person

like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M. TECH

(Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/

Safety Officer/Factory Manager at the time of apply for photo gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual overhauling

work /24X7 round the clock work/major shut down work, Qualified Safety

Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in

Industrial Safety) shall be engaged by contractor during dangerous

operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles,

hydra mobile crane, Safety precautions, coordination with Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per nature of

vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles

(Amendment) Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver

license shall be checked every day by security shift in charge before entry in the

Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through

competent person as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with

05 years experiences. SOP will review & approve by concern JE/DE/EE/SE/Elect.

Safety Officer/Dy. Safety Officer /Safety Officer/Factory Manager before execution of

(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as

per the job requirement. Do not work without use of required P.P.Es. Contractor is

responsible to provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to

checked standard/make in PPE issue format by concern JE/DE/EE/SE/Safety

Officer/Factory Manager. Personal Protective Equipments / Safety Gadgets suitable to

give sufficient protection against hazards involved in their work / job to their staff, as

EW-316 PUR-F-006 RFQ-

per the job requirement and insist / enforce their workers to put on the same while at

The ongoing work is liable to be stopped at any time if your contract workers/staffs

found working without P.P.Es. Following is the list of various P.P.Es (as per

ISI/DGMS/CE/ EN/ ANSI approved only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety

Shoes, Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their

workers/supervisor compulsory & it will check by concern section HOD & Dy. Safety

Officer /Safety Officer at the time of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and

International Standard before executions of work or at the time of gate pass apply

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles/welding For protection of eyes against flying particles / dust,

goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear For ear / hearing system protection while working in

muffs. high noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp

/Fire proximity suit/FR edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils,

sharp edged objects, heat, hot metals/objects,

electricity etc.

Safety shoes/ Gum Boots For protection of leg/feet against falling objects,

with sharp edged objects, heat, hot metals/objects,

Oil/Chemical/water/heat/ electricity etc..

Electrical resistance etc.

Safety Belt(full body For fall prevention while working at heights or in

hardness with double depth, working in vessel or in confined space.

lanyard & shock absorber) /

Rope / Life line / Fall

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Protection against toxic chemical fumes /

Respirator with full face gases/vapors/dust etc.

mask type A2B2E2K2

Trolley mounted Air line Working in oxygen deficient zone or confine space

respirators with full face area

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

EW-316 PUR-F-006 RFQ-

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

Auto darkening welding The new auto darkening welding helmet combines

helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening

Level-B) with PAPR as per technology with an innovative wide-view grinding

EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more

and AS/NZS 1716 flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting

breathing tube. The airflow creates a slight positive

pressure which together with the sealing to the face

prevents particles and other contaminants from

entering the head top.

(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and

allotment of PPE list shall be submitted to Safety Officer, Dhuvaran on his letter head

as per below mentioned format by Contractor before commencement of work through

concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name Desi Name of Name of PPE IS Make Qt Unit Date Rec

no. of gnati Section :Code of PPE y of eivi

worke on under no. of issue ng

rs work PPE sign

Reusable Ear Pair

Safety Shoes Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety

Helmet of all contractor workers at entry gate of Factory Premises & shall entered

contractor workers with Safety Shoes & Safety Helmet with photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

(18) During the work execution, one trained & competent supervisor of agency should

always remain present at work site. Concern JE/DE of GSECL shall be supervised the

contract work as per SOP .

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(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/

C&I/Environment survey/Chemical etc measuring /testing equipments/instruments

which are used during contract work shall be submitted before starting the work &

shall be checked by concern JE/DE/EE before starting work & it’s record shall be

maintained in concern section.

(20) The contractor shall take all the required safety measures prior to commencement of

work on dangerous substances, machineries or area at which cautionary notice is

displayed and obtain “Line Clear” or “Work Permit” through the concern Department

/ Section JE/DE and shall be informed to concern section JE/DE for closed/

returned after completion of work.

(21) Safety talk/Safety work instructions shall be given to contractor workers by concern

JE/DE regarding hazards of specific work, risk & it’s control measure (mentioned in

HIRA) before starting the job work and records shall be maintained for each & every

(22) Display Safety instructions shall be strictly followed by all workers who are working in

factory premises.

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by

contractor & contractor workers from Concern EE/Chief Chemist before starting of

chemical handling work.

(24) The contractor shall be checked & securely covered or securely fenced any opened

fixed vessel, sump, tank, pit or opening in ground or in floor which, by reason of its

depth, situation, construction or contents ,is or may be a source of danger before

starting the work each & every days or after interval/recess. Contractor supervisor

shall be informed to concerned HOD regarding any unsafe conditions.

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses,

mobile phone etc are to be strictly followed by all workers who are working in factory

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job,

remove all the inflammable material lying at or nearby worksite or cover it properly by

suitable protective covering. Also, special care shall be taken before carrying out such

job & see that all possible contributing factors to set fire shall be removed / vanished

prior to commencement of the work. Advance intimation shall be given to concerned

section / fire section to commence the work in fire prone areas. They should also

keep ready all the First Aid Fire Extinguishers / equipments & fire extinguishing

media / material like sand / water buckets or other appropriate equipment at such

(27) While carrying out work in confined space or inside vessel, obtain necessary

“Confined Space / Vessel Entry Permit” from concerned department prior to

commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp

shall be used. For taking care of the persons working inside the confined space /

vessel, a supervisor / person capable to keep continuous watch on person(s) working

inside, assist them in case of emergency or arrange to get immediate outside help,

shall remain present at entry point. Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders /

entrants / passers etc shall remain available near entry point or the entry point shall

be cordoned by a barricaded tape with a cautionary notice. After completion of the

works, all the lids / covers / grills / grits opened, shall be re-fixed / re-placed in the

original position as it were prior to commencement of the work and leave the work

place in safe condition in all respect, so as to prevent accident to fellow workers.

(28) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads

leading to plans or its auxiliaries, on which there is traffic movements or possible

EW-316 PUR-F-006 RFQ-

traffic movements in case of emergency. Such passages are meant for safe escape in

the event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-

Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict /

divert the traffic on this route through other safe passage.

(29) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads

leading to plans or its auxiliaries, on which there is traffic movements or possible

traffic movements in case of emergency. Such passages are meant for safe escape in

the event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-

Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict /

divert the traffic on this route through other safe passage.

(30) Prior to use power / electrically operated hand tools / equipments / machines /

gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe

operation & use it only if it is found safe to use. Do not use defective, unsafe or

improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken

directly at their own but shall be obtained through concerned Electrical Maintenance

Departments or their authorized persons or under their observations / guidance only.

The Electrical Section shall provide temporary electrical connection up to contractor’s

Mains Board on which it is compulsory to install mains switch, ELCB & fuses of

adequate capacity. All such equipments shall invariably be earthed adequately to

prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be of

adequate capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord

for three phase power connections. The plugs, receptacles, pins, holders etc shall be

of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used

during work execution shall be of standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has

specific prescribed life span shall not be used in any case if its expiry date is over.

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by

Electrical contractor for safe use in areas where hazardous, flammable, or

combustible vapors, liquids, dusts, or residues may be present in Gas Based power

plant and list of tools and tackles shall be submitted with technical bid. Non-Sparking

Non-Magnetic electrical hand tools and tool kits shall be checked by JE/DE before

commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift,

mobile crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps,

Eye bolts or any fixtures), it shall be checked and used only if found safe to use. Also,

ensure that these are tested, examined & certified in form no.10 by Competent Person

as per the Factory act-1948 & Gujarat Factories Rules and its validity do not expire.

Further, it shall be fixed properly and firmly prior to lifting the weight. Valid Test

certificate of all Lifting machines used by Contractor to be submitted to

Dy.Safety Officer/ Safety Officer before commencement of work through

concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size &

capacity. Obtain the work permit when working at height. While climbing on such

scaffolding or working on any structure at height, use of full body safety belt /full

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body hardness with double lanyard & Fall arrestor & Helmet is compulsory. It is also

necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant activities /

works except the work assigned to them, shall not loiter in the areas other than their

work jurisdiction, as well as shall not temper / operate / touch the

machineries/equipments/auxiliaries with which they are not concerned. Also, the

contractor shall strictly instruct their staff for not to sit or take rest at/near/below

running plants, auxiliaries, systems or any place which is risky, hazardous & prone

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like

Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO 2 etc shall be handled

safely taking due care. To handle / shift such cylinders a special trolley /cage meant

for it must be used but in no case it should be rolled.

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour

generated area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall

be provided on each vehicle by party/agency and it will check by shift security in

charge before entry of vehicles in the factory premises.

(37) No women or young person shall be employed or permitted to work in Lead-

compound area like battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any part of a

prime mover or of any transmission machinery while the prime mover or transmission

machinery is in motion. Examination or operation of motion machinery shall be made

or carried out only by a specially trained adult male worker wearing tight fitting

clothing as per section 22 of factories act

(39) In all risky job, before start the work, contractor should obtain General Safety Work

Permit through concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make

immediate efforts to extinguish / control it and simultaneously inform the Fire

Station Mobile No as well as Station Fire Officer or Emergency Control room no which

is displayed at prominent place of factory like Main Security Gate, All unit control

room, Canteen area, Safe Assembly points, Fire Station, All security gates,

Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be reported to

Safety Department through concerned Sectional Head / Engineer. The prescribed

Form No. 21 & ANNEXURE may be obtained from concerned section or Dy.Safety

Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety

Officer through concern Sectional Head / Engineer. The prescribed Electrical

accident form no. A as per electricity act-2003 & Form No. 21 & ANNEXURE as

per Gujarat Factories rules shall be filled up by concern department JE/DE with

written consent of contractor. The Form may be obtained from concerned Electrical

section or Electrical Safety Officer. Electrical accident investigation shall be carried

out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness

certificate of injured person with endorsement of GSECL factory Medical Officer to

LWO/Dy.Safety Officer/Safety Officer/Electrical Safety Officer then after injured

person may allow for work.

(42) For any incident occurred but have no injury to any persons should also reported as

per GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss

(43) Safety penalty shall be imposed against Offences by contract workers: If any

contract worker worked in a factory contravenes any provision of Factories act or any

rules or orders made there under ,imposing any duty or liability on workers,

contractor/agency shall be punishable with fine which mentioned as under.

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Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

of job like mechanical, electrical, civil, C&I,

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per

tackles (like C.P.Bs., Hook chooks, winch, forklift, equipment

mobile crane, EOT crane etc) & its attachments

(like D-shackles, slings, U-clamps, Eye bolts or

any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs.500/-per

guard/machine guard equipment / per set

(b) unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial

(f) use of damaged electrical wire for lighting/

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non Standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety

Officer, Electrical Safety Officer, Factory Manager, If they will observed any safety

violations as per CO circular/statutory requirements then they must impose Safety

Penalty through office note directly against contract workers/ contract agency and

Office Note process through proper channel to concern Sectional head and Account

head for recovery purpose. Photograph/CCTV footage is to be put up with penalty note

by imposing officer.”

(44) Party will damage any fire equipments or property or machinery in factory during

execution of work, total damage cost will be recovered from party RA bill and recovery

Office note put up by concern HOD.

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(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding rod

pieces, scrap etc. are to be removed by contractor and scrap shall be deposited to

scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire incident

& near miss accident will be considered. Steps can be taken to review the job

assignment up to cancellation for negligence.

(48) Over & above these, contractor shall have to follow all the safety requirements /rules

& regulations / norms and legal provisions laid down in various statutes. Particularly

the provisions of The Factories Act-1948 & the Gujarat State Factories Rules-1963

(Amended up to date), The Electricity Act-2003 & rules, BOCW Act/Rules shall be

followed strictly. The contractor shall also obey the rules / regulations / instructions

of the local Competent Authority for safety & health requirements.

(49) The above rules shall be scrupulously followed and where required, Contractor

/contractor workers may contact to the Dy.Safety Officer/Safety Officer/Electrical

Safety Officer in case of any ambiguity or needs further guidance in this regard.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

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Terms and Conditions regarding Labour Laws

During the entire period of the contract, the Contractor and his SubContractor shall at all

times comply with all applicable labour laws, rules, regulations, notifications, and bye-laws

issued by the Central Government, State Government, or Local Authorities. This includes

all existing laws as well as any amendments or new notifications that may come into force

during the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following

Act/statutes related to Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment & Conditions of

Service) Act, 1996;

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen's Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service)

14. The Building And Other Construction Workers' Welfare Cess Act, 1996;

15. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain fully

responsible for ensuring compliance with all other applicable labour and welfare

legislations, rules, and regulations in force during the contract.

The following are some of the major responsibilities of the contractor, in addition to other

obligations prescribed under various labour laws, rules, and regulations issued by

statutory authorities such as the State Government or Government of India from time to

time, which the contractor shall strictly comply with during the execution of the contract.

1) The Factories Act,

The contactor should not deploy worker below the age of 18 years and above 60 years

for the awarded work.

Earn Leave shall be paid to their bonafide contract workers as per the provisions of

the Factories Act,

Payment of Earned Leave should be made monthly together with wages for better

compliance of law. The contactor shall maintain Earn Leave Register in Form No.

as per the provisions of the said Act and submit the same on demand.

All the written registers, Performa etc. shall be maintained up to date and kept ready

for inspection at any time or submitted on-time to the concerned authorities as per

applicability of the Acts by cotractor.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under Contract

Labour (Regulation & Abolition) Act from the appropriate authorities before

commencement of work. The contractor tor shall maintain a valid labour license

under the Contract Labour (Regulation and Abolition) Act for employing necessary

man power to be required by contractor.

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The contractor should not be allowed to engage fifty (50) or more contract labourers

without initiating to obtain the labour license under the Contract Labour Act. (the

said number i.e., fifty (50) or more includes Supervisor and other staff).

3) Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours engaged

by them, on or before 7th of every month through nearest Nationalized Bank

compulsory, preferably situated in the premises of TPS area in case of all works

contract. The Contractor shall supply copy of Bank Statement duly stamped by the

Concerned Bank as well as debited entry of amount displayed in the contractors' own

bank account as token of proof towards payment of Wages through CLIM/prevailing

system at relevant time. Apart from Payment of wages through Bank, Contractors

shall have to make all other payments like Advances, Bonus, Leave Encashment etc.

to their labours through bank only and cash payment entry will not be allowed.

Wages rates for contract laborers are applicable as per the terms and conditions of

the license. The contractor shall have to pay wages to workers as notified by the

Government of Gujarat from time to time.

Any default to pay the minimum wages to the engaged workers and deprived of their

right to minimum wages payment on or before 7th of each month shall be dealt as per

the provision of labour laws. Recurrence of the same may lead to cancellation of

awarded contract.

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm /Agency

/Company itself for the subject work.

It should be ensured that all the contract labours engaged by contractor are covered

under the provident fund scheme and employee's pension scheme and their

contribution must be remitted regularly to the concerned RPFC. The photocopies of

challan along with ECR in this regards should be submitted regularly to the User

Department to enable their onward billing clearance.

The contractor shall submit along with his bill (month wise) statement regarding

deductions against employees' provident fund and family pension scheme in respect

of each concerned employee' Provident fund and family pension scheme at the rate of

12 %o of wages (or at the rates made applicable by the Government time to time). The

contractor's contribution and his workers contribution towards provident fund and

family pension scheme shall deposited by the contractor with concerned PF

5) Workmen's Compensation & Employer's Liability Insurance.

The contractors shall have to obtain Employee Compensation Policy under the

Employees Compensation Act before starting the work. Employee Compensation

Insurance shall be obtained for all the workers engaged for the execution of awarded

contract. If any of the work is sub-letted the contractor shall ensure that the sub-

contractor take and provide workmen's compensation and Employer's liability

insurance for the labours engaged. Contractor is liable to pay compensation in case of

accidental injury arising out of and in the course of employment as per the said Act

and shall bear medical expenses due to on duty accident.

6) The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly basis

along with the payment of wages, calculated on a pro-rata basis per month, which is

equivalent to 15 days' wages for each completed year of service for every worker. (*

applicable to ARC / BRC works contract only)

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contactor in an accounting year,

bonus, in accordance with the provisions of this Act, For better compliance, the

contractor should pay bonus amount on a monthly basis along with wages calculated

on a pro-rata basis per month. Contactor has to submit the paid bonus details of its

EW-316 PUR-F-006 RFQ-

worker in Form No. C as per the provisions of the said Act as and when required by

the Govt. Authority as well as by GSECL.

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity Leave

and other benefits as per the provision of the said Act.

9) The Building and other Construction Workers' Act,

For any construction work, fall under the definition of Section 2(1) d), happening

outside / inside the Factory premises the said act will be applicable and the contactor

or its sub-contactor shall be liable to comply with the provisions framed there under.

10) The contractor shall give preference to existing or local contract workers for

engagement in the awarded contract and shall issue appointment orders to each and

every workers individually at the time of their engagement during the period of

contract and terminate the same at the end of the each contract.

Follow the mentioned procedure for each milestone for the execution of works

11) On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour Welfare Officer /

Industrial Relations Officer for all formalities related to labour law compliance

before commencement of the contract and onward Labour Law compliance

thereof,, so that later no dispute will arise in respect of compliance of labour laws.

2. It is the responsibility of the contractor to ensure that contactor’s employees

maintain strict discipline as regards security, methods of safe working etc., and

not to cause any hindrance to smooth running of power station or in execution of

duties by GSECL staff Any lapse in this regard will be viewed seriously and if

lapse found, contact is liable to be terminated. If any of contractor's staff is found

unsuitable or not behaving properly, the contractor shall have to remove such

worker from the work-site on demand by EIC. To maintain harmonious industrial

relations amongst contact labours is solely the responsibility of contractor. Any

breach of the same will be viewed seriously.

3. A digital system developed at the request of the agencies working at the premises

of GSECL, is to facilitate them for easy, efficient, effective management of data,

gate passes, attendances, medical records, Police Verification documents etc.

related to their employees / workers deployed for various works and services

against work order of GSECL.

4. On receipt of LOA and before commencement of work, authorized representatives

of the agency shall login in the CLIMS online portal / prevailing system at

relevant time and apply for registration of their employees / workers uploading all

information with required documents in digital form. Upon completion of due

verifications, clearance by EIC and HR departments, contracting agency will

obtain gate passes. GSECL will only consider documents like wage sheet duly

accepted and signed by individual workers, as per the engagement/deployment

duration/hours of individual worker duly certified by the agency, being the

employer, for the purpose of payment of bills and HR clearances.

Agency shall be solely responsible for maintaining accurate and upto-date data of

their workers in the portal/ prevailing system at relevant time. All statutory

compliances under prevailing laws shall remain the responsibility of the

contracting agency. The agency shall indemnify/ GSECL against any liabilities

arising from non-compliance of legal provisions or inaccuracies in the data

maintained by them in the digital portal of CLlMS/prevailing system at relevant

5. The Contractor who intends to engage labours more than the specified limit under

law, then necessary - Form No. V under the Contract Labour (R & A) Act, 1970 or

Form No. VI under the Interstate Migrant worker (employment regulation) Act

1979 as applicable is to be obtained for the purpose of obtaining Labour License

from the Licensing Authority.

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6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric

punching and reporting at the location of work.

7. The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintaining of various registers and records required under

the Labour laws and contracts. No payment for such supervision shall be

8. The gate passes obtained for any specific work order will be valid for that specific

work order only and contractor should not divert the man power for any other

work order. If any work or part thereof is desired/required to sublet, the contactor

shall obtain the necessary permission of EIC in black and white well in advance

which is mandatory for considering the statutory documents of agency other than

the agency who awarded work order.

12) During Contractual Work under the progress:

1. All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized

Bank compulsory, preferably situated in the premises of power station area. The

Contractor shall supply copy of Bank Statement duly stamped by the Concerned

Bank as a token of proof towards payment of Wages through CLIMS / prevailing

system at relevant time.

2. All Contractors has to comply & maintain statutory documents / registers under

the provision of labour laws & EPF Act.

3. In case the contractor having more than one contract in the same TPS, the

contractor shall have to obtain work order wise separate Gate Passes and submit

the same with the documents of statutory compliance that too work order wise

every month to the User Department to enable their onward billing clearance.

13) CONTRACTORTO II\TDEMNIFY THE GSECL REGARDING LABOUR LAWS

The contractor shall indemnify and keep indemnified the GSECL, and every member,

officer and employees of the GSECL, also Engineer-in-charge and his staff against all

actions, proceedings, claims, demands, costs and expenses whatsoever arising out of

or in connection with the matter referred in above clauses and elsewhere and against

all actions, claims demands, cost and expenses which may be made against the

GSECL by any workman/ employees of contractor or any sub-contractor and or from

any liability any wise to any workman/employees of the contractor or sub-contractor

under any laws, rules or regulation having in force of law including but not limited to

claims against the owner under employee compensation Act, 1923. The Employee's

Provident Fund Act.l952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or

injury to any workmen or other person in the employment of the contractor or his

sub-contractor, and the contractor shall indemnify and keep indemnified the GSECL

against all such damage and compensation and against all claims, demands

proceedings costs, charges and expenses whatsoever in respect of or in relation

The contractor shall at his own expense / risk and cost to comply with all the labour

laws as above-mentioned and keep the G.S.E.C.L. indemnified in respect thereof.

GSECL : shall be entitled /empowered to deduct directly from the bills, the amount to

be paid to engaged bonafide contract workers or the contract workers engaged by

Sub-contractor any sum or sums payable by main contractor / sub-contractor and

which sum/sums the Corporation is required to pay in capacity of Principal Employer

on account of the default of contractor in respect of all liabilities incurred out of non-

compliance regarding any provisions of Labour Laws and same amount shall be

recovered from the pending dues of the contractor with 15% administrative charges.

EW-316 PUR-F-006 RFQ-

Any other rules and regulation, conditions, circulars etc., that are in force at present

and that may be famed by the G S E C L from time to time in connection with

contracts will be binding and acceptable to contractor. The above are some of the

major liabilities of the contractor in addition to other liabilities prescribed under the

various labour laws in force from time to time from Statutory Authorities like State

Government / Government of India, which the contractor shall have to comply with.

The contractor shall provide the name of authorized representative, as provided to

other statutory Government authorities and will be notified to Engineer In-Charge

14) Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under Labour

Laws and EPF in CLIMS / prevailing system at relevant time. Required documents

shall be uploaded by the contractor in existing portal /prevailing system at relevant

time invariably each month to Engineer In-Charge for onward process and smooth

clearance by HR Department.

List of documents required for gate passes of contract workers through clims /

prevailing System.

Sr. Description of documents attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 insurance Policy as per subject of work order under the Workmen

Compensation Act,

4 Contract agreements/ subletting work contract documents with

5 Copy of Id proof of Aadhar card or Election voting card or driving

license or Passport only

6 Copy of Police Verification in respect of each contract workers

16. The contractor whose work order value is above Rs. 5 lacs shall have to submit

‘Declaration cum Indemnity Bond’ on Rs. 300/- Non-Judicial stamp paper in

prescribed Performa (Annexure- ‘B’) with Agreement and Indemnity Bond before the

commencement of the contract.

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DECLARATION CUM INDEMNITY BOND

(On Rs.300/- Non Judicial Stamp Paper duly notarised)

THIS DECLARATION CUM INDEMNITY BOND made at_____________________

(mention location) by M/S. ________________________________________________ having its

Reg. office at___________________________(hereinafter referred to as “Contractor” which

expression Shall unless it be repugnant to the context or meaning thereof, be deemed to

mean and include their respective assigns, successor, executors, subcontractors and/or

administrators) of the ONE PART in favour of M/S Gujarat State Electricity Corporation

Limited having its power Station at Gandhinagar Thermal Power Station (hereinafter

referred to as the “Company”), which expression shall unless it be repugnant to the

context or meaning thereof be deemed to mean and include its assigns, successors) of the

WHEREAS the COMPANY has entered into a contract with the Contractor for the work of

_____________________________________dated_____________“hereinafter called the “Contract”);

AND WHEREAS it is one of the essential conditions of the Contract that the Contractor

shall comply with all the provisions of the Labour& Industrial Laws, as may be applicable

from time to time for the discharge and completion of the works and completion of the

Works and Services covered under said Contract Labour (R & A) Act 1970, Child Labour

(Prohibition and Regulation) Act 1986, The Employees Provident Funds & Miscellaneous

Provisions Act, 1952, Employees State Insurance Act 1948, Minimum Wages Act,

Payment of Bonus Act, 1965, Payment of Wages Act, 1936, Employees Compensation Act,

1923, Factories Act, 1948 and other Labour Laws, Rules, Notifications and Codes which

are at present applicable to the contractor and which may be applicable during the tenure

of the contract (hereinafter referred as the ‘Laws’).

AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity

Bond to this effect and has agreed to indemnify and Company, it’s Directors, Officers and

employees and representatives indemnified and hold harmless against all third party

claims, charges, penalties, fines, expenses, losses, damages costs, suits or any other levy

against the Company and/or the management due to the failure of the Contractor to

observe or follow all applicable laws.

NOW THIS DEED WITNESSETH AS UNDER:

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and

lapse, delays, misdeeds, faults, breaches, inactions etc done by his assigns,

successors, executors, subcontractor and/ or administrators shall be construed to be

have been done by the contractor and he alone shall be liable for such acts, inactions

2. In consideration of the Company awarding the Contract to the Contractor subject to

the condition of execution of this Declaration cum Indemnity bond, the Contractor

declares and represents to the Company that the Contractor has obtained all Statutory

registrations, Certificates, licenses and approvals required under the Laws enabling the

Contractor to execute the Contract in a legal and lawful manner.

3. That in the event of any liability arising out of failure to observe or non-compliance of

any such „Laws‟ by the Contractor in connection with the Performance of the contract,

the Contractor shall bear all the resultant whatsoever liability(ies), if any arising out

thereof and that the company, its Directors, Officers and employees, representatives,

shall not be liable for any such liability(ies). The Contractor agrees to indemnify and

EW-316 PUR-F-006 RFQ-

keep the Company and its Directors, Officers and employees, representatives

indemnifies, defend and hold harmless, against all losses, costs, damages, claims,

penalties, interest, expenses, demands, fines, legal liability, causes of action, injury to

persons, suits etc., which may be suffered, incurred, undergone and / sustained by the

Company including the Costs and expenses that may be incurred in defending any

such liability(ies) claim(S), Proceeding (S) etc. that maybe made or taken or taken or

arise on the same by any Person, body, authority, government, judicial / quasi -

judicial authority due to the failure or non-compliance of any such laws and rules

there under (including any amendments in acts, laws, statutes & rules there under) of

whatsoever kind and nature arising out of or in any way connected with, whether or

not such acts or omissions are actual or alleged, active or passive with regard to the

discharge of the said Contract.

4. The Contractor further declares that in case of any suit / claim / right / damages /

compensation / fine / levy / charges / expenses / losses / penalties / costs raised by

the third party, including contract labours engaged by the contractor, he shall join

such proceedings in such Suit/Court/Tribunal/Authority and effectively defend the

5. The Contractor hereby agree and undertakes to make good any loss, damage, claims,

suits, demands, decrees, expenses that the Company may suffer to the fullest

satisfaction of the Company and if the Contractor fails to make good the same then the

Company shall have the right to recover the same and or any other loss sustained,

without any restriction or limitation, together with any other incidental expenses,

costs, and all incidental logistic expenses etc that may be suffered by the Company

from the Contractor and the Contractor hereby further confirms and declares that this

Declaration cum Indemnity Bond is irrevocable and shall be final and binding on it /

him heirs, executors, administrators, legal representatives, successors, subcontractors

and assigns, wherever the context applies. any claims, demands, shall be adjusted

against any amount due and payable to the Contractor and the Company shall have

the right to withhold any amounts due and payable to the Contractor, till the

settlement of such claims, disputes to the Contractor towards discharge of such

claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of India and

any dispute between the parties with regard to this Declaration cum Indemnity Bond

shall be resolved through the dispute resolution process mentioned in the General

Conditions of the Contract (GCC).

IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year

first hereinabove written.

SIGNED SEALED AND DELIVERED By the within named “CONTRACTOR”

(Authorised Signatory)

Rubber Stamp of Firm/Company

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In presence of Witness

Name & Address of Witness Signature

Residential Address:

Residential Address:

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GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in

subsequent exchange of correspondence, the conditions of contract shall be binding on

the contractor and any change of variation expressed or implied however made in the said

conditions shall not be however valid or operative unless expressly sanctioned by the

corporation The contractor shall be deemed to have fully informed himself and to have

special knowledge of the provisions of the conditions of contract herein contained.

1. All works proposed to be executed by contract shall be notified in one of the English

and one of the vernacular local daily newspapers stating the work to be carried out as

well as the date for submitting and opening tenders and time allotted for carrying out

the work also the amount of earnest money to be deposited with the tenderer and the

security deposit to be deposited by the successful tenderer.

2. Copies of the specifications, designs drawings, estimated rates. Schedule rates and any

other documents required in connection with work which will be signed by the

Executive Engineer for the purpose; of identification shall be open for inspection by the

contractors at the office of the Executive Engineer during office hours.

3. Where the works are proposed to be executed according to the specification

recommended by a contractor and approved by a competent authority on behalf of the

Gujarat State Electricity Corporation Ltd. Such specification with designs and drawings

shall form part of the accepted tender.

4 The tender and receipts for payments made on the account of any work, when executed

by a firm, should be signed by all the partners except where the contractor are

described in their tender as firm in which case the receipt shall be signed in the name

of firm including the Partners or some other persons; having authority to do so.

5. Any person who submits tender at percentage rate shall fill up the usual form stating

what percentage above or below rates specified he is willing to undertake the work. Only

one rate or such percentage on all the estimated rates or scheduled rates shall be

6. Tenders which propose any alteration in the work specified in the form invitation to

tender or in the time allowed for carrying out the works or which contain any other

conditions of any sort, will be liable to rejection.

7. No single tender shall include more than one work. but contractors who wish to tender,

for two or more works, shall submit a separate tender for each work. Tender shall have

the name and the number of the works of which they pertain be subscribed on the

8. The Executive Engineer or his duly authorized assistant will open tenders in the

presence of any intending contractors who may be present at the time and will enter the

amount of the several tenders in a comparative statement in a suitable form. In the

event of tender being accepted the contractor shall thereupon, for the purpose of

identification, sign copies of the specifications and other documents. In the event of

tender being rejected the officer (Executive Engineer ) shall authorize the paying officer

to refund the amount of the earnest money deposited to the contractor making the

tender on his giving for the return of the money.

9. The officer competent to dispose off the tenders, shall have the right of rejecting all or

any of the tenders without assigning any reasons thereof.

10. No receipt for any payment alleged to have been made by a contractor in regard to any

matter relating to tender of the contract shall be valid and binding on the corporation

unless it is signed by the Executive Engineer.

11. The memorandum of work to be tendered for and the schedule of materials to be

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supplied by the Gujarat state Electricity corporation Ltd. and their rates shall be filled

in and completed by the office of Executive Engineer before the tender form is issued if

a form issued to an intending tenderer has not been so filled in and uncompleted he

shall request the said office to have this done before he completes and delivers his

12. All work shall be measured, meet by standard measure and according to rules and

custom and usual in the use in the Gujarat state electricity corporation Ltd. and no

proposals to adopt alternative method will be accepted. The Executive Engineer's

decision as to what is the usual method in use in the Gujarat state Electricity

Corporation Ltd. shall be final.

13. Every contractor shall except the registered contractor on the approved list of the

corporation produce along with his tender a solvency certificate from the collector of the

District within which he resides or a bankers Certificate of his financial stability if he

fails to produce such a certificate his tender will not be considered.

14. All correction and addition or pasted slips should be initiated.

15. Tenderer shall be deemed to have full knowledge of all relevant documents site

conditions etc. whether inspected or not by him.

16. Submissions of a tender by a contractor implies he has read the instruction and

conditions of contract and has made himself aware of the scopes and specification of

the work to be done & of the conditions and rates at which stores etc. will be issued to

him and local conditions and other factors bearing on the execution of the work.

17. Under no circumstances shall any contractor be entitled to claim enhanced rates for

any items of contract without prior sanction of the competent authority.

18. These rules and directions shall form part of the contract.

I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein referred as

"Corporation") of the work specified in the under written memorandum within the time

specified in Scheduled B (memorandum showing items of work to be carried out) and in

accordance in all respect with the specifications design drawing and instructions in writing

and as per annexed conditions of contract and agree that when the materials for works are

provided by the corporation such materials and rates to be paid for them shall be as

Provided in schedule A hereto.

(a) General description of work.

(b) Estimated cost.

(c) Earnest money.

(d) Security deposit:

(1) Party shall have to pay security deposit(if applicable) in the form of Bank

Guarantee/ Demand Draft in favour of GSECL payable at Gandhinagar within

days of date of issue of Letter of Intent.

(2) Time allowed for the completion of work from date written order to commence. Should

this tender be accepted I/we hereby agree to abide by and fulfill all the terms and

provision of conditions of contractor annexed hereto as applicable and in default thereof

forfeit and pay to the corporation the sums of money mentioned in the said conditions.

Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP. LTD. in

respect of sum of Rs. (The amount to be specified in figure & words,) Is herewith forwarded

representing the earnest money (the full value of which is to be absolutely forfeited to the

CORPORATION l/We not deposit the full amount Deposit of the said conditions/otherwise

the said sum of Rs. Shall be refunded on surrendering the original receipt.

Signature of the Contractor Address of the Contractor

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Signature of witness Address of Witness

The above tender is hereby accepted by me on behalf of the Gujarat State Electricity

Corporation Ltd.

The Chief Engineer (Gen).

Superintending Engineer

Executive engineer

Or his duly authorized assistant.

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GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR

TENDER & CONTRACT FOR WORKS

CONDITIONS OF CONTRACT

(a) The “contract” means the documents forming the tender and acceptance thereof

together with the document referred to therein or individual work order in the case of

term contracts including these conditions schedules and or additional conditions

attached to the form of tender or individual works, order, rate schedule the

specifications and the drawings and all these documents as applicable taken together

shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender the applicable schedules and/or

additional conditions and the specifications and/or drawing as issued on the

contractors for the purpose of preparing tender.

(c) The expression "Works" or 'work when used in the condition of contract shall, unless

there be something in the subject or context repugnant to such construction means

the work or the work contracted to be executed under or in virtue of the contract

whether original or altered.

(d) The "Contractor” means the individual or firm or company. Whether incorporated or

not, undertaking the works and shall include his or its legal personal representatives

successors and permitted assignees.

(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the "Accepting

Officer" means the officer who is authorized to sign and signs the contract on behalf of

the corporation.

(f) The letter “EE" means Executive Engineer who in the case of measurement and lump

sum contracts directs the contract and the letters S.E. mean Superintending Engineer

and "CE(G)" means Chief Engineer (Generation), who administers and in the case of

the term contracts directs the contract.

(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by the

Chief Engineer (Gen), to supervise the works or part of the works.

(h) "Approved" and "Directed" means the approval or direction of the Chief Engineer (Gen),

or the Superintending Engineer or the person deputed by him for the particular

(i) B.S. means the "British Standards" as issued by the British Standard Institution.

"A.S.” means the “American Standards" as issued by the "American Standards

Institution" and "I.S." means the “Indian Standards" as issued by the Indian Standards

Institution. Wherever the above mentioned abbreviations are referred to in the

specifications and/or work orders, they mean the addition with all

amendments current at the date of issued of tender document of work orders.

In case of measurement and terms of contracts "Specifications" mean those contained in

Gujarat State Electricity Corporation Ltd. Schedule together with any amendments etc.

embodied in the tender documents “Drawing” refer to those accompanying the tender

documents and/or any work orders referred therein.

(j) The “Contract Sum" means the sum accepted or the sum calculated in accordance with

the prices accepted in the tender and/or the contract rate as payable to the contractor

for the full and entire execution and completion of works.

(k) "The date for completion" is the date or dates of completion of the work or any part of

the works set out or ascertained in accordance with the individual work orders and the

tender documents or any subsequent agreed amendments thereto.

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GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

1. Security Deposit:

The contractor shall within 10 days from the date of issue of letter of intent pay the

security deposit for the performance of the contract.All damages, costs, charges, expenses

and other sums which may be or may become due to payable by the contractor to the

CORPORATION under the terms of the contract may be deducted from the cash the

proceeds of sale of the securities so deposited (which the officer or person to whom the

same may be endorsed as aforesaid is hereby authorized to sell that purpose) of from the

interest of any such securities or from any sums or which may become due to the

contractor by the CORPORATION whole or the balance unapplied as aforesaid of cash

securities so deposited being repaid or transferred and returned as may be to contractor

after the date on which the final bill is paid or after the expiry of the date up to which the

contractor has to maintain the work in good order whichever is later.

2.Compensation for the delay :

The time limit allowed for carrying out the work as entered in the tender shall strictly

observed by the contractorand shall be reckoned from the date on which the order to

commence the work is given to the contractor. The work shall throughout the stipulated

period of contract be proceeded with all due diligence (time being deemed to be the essence

of contract) and for delay the contractor shall pay compensation an amount equal to half

percent per one week for the Contract value or as per the decision of the Competent

Authority of the GSECL..

3. Action when whole of Security Deposit is forfeited;

In any case in which under any clause of this contract the contractor shall have tendered

himself to pay compensation amounting to the whole of his security deposit (whether paid

sum or deducted by installments) or in the case of abandonment to the work owing to

serious illness/ death of the contractor or any other cause, the Executive Engineer on

behalf of the corporation shall have powers to adopt (a) below and any of the following

causes under (b) and (c) as he may deem best suited to the interest of the corporation.

To rescind to the contract (or with rescission notice of 10 days in writing to the

contractor under the hand of the Executive Engineer shall be conclusive evidence and in

that case the security deposit of contractor shall stand forfeited and be absolutely at the

disposal of the corporation.

(b) To employ labor paid by the corporation to supply materials to carry out the works, or

any part of the works debiting the contractor with the cost of the labor and the price of the

materials (as to the correctness of which cost & price, the certificate of Executive Engineer

shall be final & conclusive against the contractor) and crediting him with value of the work

done. In all respect in the same manner and at the same rates as if it had been carried out

by the contractor under the terms of this contract and in that case the certificate of the

Executive Engineer as to the value the work done shall be final and conclusive against the

(c) To order that the work of the contractor be measured up and to take such part thereof

as shall be unexecuted out of his heads and to give it to another contractor to complete in

which case any expenses which may be incurred in excess of the sum which would have

been paid to the original contractor if the whole work had been executed by him (as to

amount of which excess expense the certificate in writing of the Engineer shall be final,

conclusive and shall be paid by the original contractors) and shall be deducted from any

money due to by the corporation under the contract or otherwise from his security deposit

of the proceeds sale thereof or a sufficient part thereof.

In the event of the above causes being adopted by the Executive Engineer the contractor

shall have no claim to compensation for any loss sustained by him by reason of his having

purchased or procured any materials or entered into any engagement or made any

advances on account of or with a view to the execution of the work or the performance of

the contract. And in case the contract shall be rescind under the provision aforesaid the

EW-316 PUR-F-006 RFQ-

contractor shall not be entitled to recover or be paid any sum for any works thereof

actually performed by him under this contract unless and until the Executive Engineer

shall have certified in writing the performance of such work and the amount payable to

him in respect thereof and he only be entitled to be paid the amount so certified.

4. Notice for Unsatisfactory Progress :

If the progress or a particular portion of the work is unsatisfactory the Executive Engineer

whose decision shall be final shall not withstanding that the general progress of work is

satisfactory be entitled to take action under Clause 3(b) after giving the contractor 10 days

notice in writing and the contractor will have no claim for compensation for any loss

sustained by him owing to such action.

5. Action in the case of Default by Contractor:

If any case in which any of power conferred upon the Executive Engineer by Clauses 3 and

4 hereof shall have exercisable and the same shall not have been exercised, the non-

exercise thereof shall not constitute a waiver of any of the conditions hereof and such

powers shall notwithstanding be exercisable in any further case of default by the

contractor for which by any hereof he is declared liable to pay future compensation shall

remain unaffected in the event of the Executive Engineer taking action under sub-clause

(a) or (c) of Clause 3 he may, if he so desires take possession of all or any tools plant

materials and stores in so upon the work or the site thereof belonging to the contractor or

procured by him and intended to be used for the execution of the work or any part thereof

paying for allowing the same in account at the contract rates or in the case of a contract

rates not being applicable of current market rates to be certified by the Executive Engineer

whose certificate thereof shall be final. In the alternative the Executive Engineer may by

notice in writing to the contractor or his clerk of works, foreman or other authorized agent

require him to remove such tools Plant materials or stores from the premises within a time

to be specified in such requisition the decision to the contractor failing to comply with any

such requisition the decision of the Executive Engineer as to the expense of any such

removal and the amount of the proceed and expense of any such shall be final and

conclusive against the contractor.

6. Extension of Time Limit :

If the contractor shall desire an extension of the time limit for completion of the work on

the ground of his having been unavoidably hindered in execution or any other ground he

shall apply in writing to the Executive engineer and the executive Engineer may, if in his

opinion there are reasonable grounds for granting extension recommend such extension as

he thinks necessary or proper. The decision of the competent authority in this shall be

7. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion Certificate by

the Executive Engineer of such completion but no such certificate shall be given nor shall

be the work of considered to be complete unit works are taken over and/or duly tested and

put to operation as the case may be nor until the work have been measured by the

Engineer in Charge or where the measurements have been taken by his subordinates until

they have received the approval of the Executive Engineer the said measurements being

binding and conclusive against the contractor.

8. Effect of the Certificate :

No payment shall be made for any work estimated to cost less than Rs. 1,000 till after the

whole of said work shall have been completed and certificate of completion given. But in

the case of works estimated to cost more than Rs. 1,000 contractor shall on submitting a

monthly bill thereof to be entitled to receive payments propionate to the part of the work

them approved and passed by the Engineer-in-charge whose certificate of such approval

and a passing of the sum so payable shall be final and conclusive against the contract of

all such intermediate payment shall be regard as payment by way of advance against the

final payment only and not as payments for work actually done, completed and shall not

preclude the Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work

to be removed and taken away and reconstructed or re erected not shall any such payment

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be considered as admission of the due performance of the contractor any part thereof in

any respect of the accruing of the claim nor shall conclude, determine or effect in anyway

the otherwise or in any other way vary or affect the contract. The final settlement and

adjustment of the accounts otherwise or in any other way vary or affect the contract. The

final bill shall be submitted by the contractor within one month of the date fixed for

completion of work, otherwise, the certificate of the Engineer-in-charge of the measurement

and of total amount payable for the work shall be final and binding on all parties.

and of total amount payable for the work shall be final and binding on all parties.

9. Payment to Contractors:

The rates for several items of works estimated to cost more than Rs. 1000 agreed to within

shall be valid only when the item concerned is accepted having been completed full in

accordance with the sanctioned specification. In case, where the items of the work are not

accepted as so completed the Engineer-in-charge may make payment on account of such

items at such reduced rates as he may considers reasonable in the preparations of final or

running accounts bills.

Bills shall be submitted by the contractor each month on or before the date fixed by the

Engineer-in-Charge for all works executed in the previous month and the Engineer-in-

Charge shall take or cause to be taken the requisite measurement for the purpose or

having the same verified and the claim so far as it is admissible shall be adjusted. If,

possible, within ten days from the presentation of the bills, If the, contractor does not

submit the bill within the time fixed as aforesaid the Engineer-in-Charge may depute a

subordinate to measure up the said work in the presence of the contractor or his duly

authorized agent whose counter signature in the measurement list shall be sufficient

warrant and the Engineer-in-Charge may prepare a bill from such list which shall be

binding on the contractor in all respects.

11. Supply of Materials to Contractor:

If the specification of the estimate work provides for the use of any special description of

material to be supplied from the corporations Stores or if it is required that the contractor

shall use certain stores to be provided by the Engineer-in-Charge (such material and stores

and the prices to be charged thereof as hereinafter mentioned being so far as practicable

for the convenience of contractor but not so as in any way to contro1, the meaning or effect

of this contract specified in the schedule or memorandum hereto annexed) the contractor

shall be supplied, with such materials and stores as may be required from time to time be

used by him for the purpose of the contract only and the value of the full of materials and

stores so supplied shall be cut of or deducted from any such item due or thereafter to

become due to the contractor under the contract or otherwise or from the security deposit

or the proceeds of sale thereof if the deposit is held in Government securities the same or

a sufficient portion thereof shall be sold for the purpose. All materials supplied to the

contract or shall remain the absolute property of corporation and shall on account be

removed from the site of the work and shall at time be open to inspection by the Engineer-

in-charge. Any such materials unused and in perfectly good condition at time of completion

or determination of the contract shall be returned to the corporation stores if the Engineer-

in-Charge so requires by notice in writing given under his hand but the contractor shall

not be entitled to return any such materials supplied to him as aforesaid but remaining

unused by him or for any wastage in damage thereto.

The contractor shall be responsible for the loss, destruction or deterioration of the

material stores or articles supplied to him by the corporation even if such loss, destruction

or deterioration has occurred under any circumstances whatsoever beyond his control as if

the materials, stores or articles so supplied were his property.

12. Works to be executed in accordance with Specifications, Drawings, Orders etc.:

The contractor shall execute the whole and every part of work in the most substantial and

workmanlike manner and both as regarding materials and in every other respect in strict

accordance with the specifications, the contractor shall also confirm exactly , fully and

faithfully to the designs, drawings and instructions in writing relating to the work signed

by the Engineer-in-Charge and lodge in his office and to which the contractor shall be

EW-316 PUR-F-006 RFQ-

entitled to have access for the purpose of inspection at such office or on the site of the

work during office hours and the contractor shall; if he so requires, be entitled at his own

expense to make or cause to be made copies of the specification, and of all such designs,

drawings and instruction as aforesaid .

13. Alterations in Specifications and Designs not to invalidate Contracts:

The Executive Engineer shall have powers to make any alterations, in or addition to the

original specifications designs and instructions that may appear to him to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out-

the work in accordance with any instruction in this connection which may be given to him

in writing signed by the Engineer-in-Charge and such alterations shall not invalidate the

contract. Any additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on the same

conditions in all respect on which he agreed to do the main works, and at the same rates

as are specified in the tender for the main work.

Where, however, the work is to the executed according to the designs, drawings and

specifications recommended by the contractor and accepted by the competent authority.

The alteration above referred to shall be within the scope of such designs, drawings and

specifications appended to the tender.

14. Rates for Works not entered in Estimate or Schedule of Rate of the District:

And if the additional and altered work includes any class of work for which no rate is

specified in this contract then such class of work shall be carried out at the rates entered

in the Schedule of Rates of the Division or at the mutually agreed upon between the

Executive Engineer and the contractor whichever are lower. If the additional or altered

work for which no rate is entered in the Schedule of Rates of the Division is ordered to be

carried out before the rates agreed upon then the contractor -thin seven days of date of

receipt by him of the order to carry out the work inform the Executive Engineer does not

agree to this rate he shall be notice in writing be at liberty to cancel his order to carry out

such class of work and arrange to carry it out in such manner as he may consider

advisable provided always that if the rates shall have been determined as lastly herein

before mentioned then in such case he shall only be entitled to be paid in respect of the

work carried out or expenditure incurred by him prior to the date of the determination of

the rate as aforesaid according to such rate or rates as shall be fixed by the Executive

Engineer. In the event of dispute, the decision of the Superintending Engineer of the Circle

15. Extension of Time Limit in consequence of Addition or Alteration:

The time limit for the work shall be extended in the proportion that the increase in its cost

occasioned by alteration or addition bears to the cost of the original contract work and the

certificate of the Engineer-in Charge as to such proportion shall be conclusive.

16. No Compensation for Alteration in or Restriction of Work to be carried out:

If any time after the execution of the contract documents the Engineer-in-charge shall be

for any reason whatsoever require the whole or any part of the work as specified in the

tender to be stopped for any period or shall not require the whole or part of the work to be

carried out at all or to be carried out by the contractor he shall give notice in writing or the

fact to the contractor who shall thereupon suspend or stop the work totally or partially as

the case may be in any such case except as provide hereunder the advantage which he

might have derive from the execution of the work in full but which he did not so derive

consequence of the full amount of work not having been carried out or on account of any

loss that he may be put to on account of material purchased or agree to be purchased or for

unemployment of labor recruited by him. He shall not also have any claim for compensation

by reason of any alterations having been in the original specification drawings, designs,

and instructions which may involve any curtailment of the work as originally completed.

Where, however, materials have already been purchased or agreed to be purchased by the

contractor before receipt by him of said notice, the contractor shall be paid for such

materials at the rate of requirement and are of approved quality and/or shall be

compensated for the loss, if any, that the he may put to in respect of materials agreed to be

EW-316 PUR-F-006 RFQ-

purchased by him, the amount of such compensation to be determined by the Executive

Engineer whose decision shall be final. If the contractor suffers any loss on account of his

having to pay, his labor charges during the period during which the stoppage of work has

been ordered under this clause the contractor shall on application be entitle to such

compensation on account of labor charges as the Executive Engineer whose decision shall

be final may consider reasonable provided that the contractor shall be entitle to any

compensation on account of labor charges if in the opinion of the Executive Engineer , the

labor could have been employed by the contractor elsewhere for the whole part of the

period during which the stoppage of the work has been ordered as aforesaid.

17. No claim to compensation on account of loss due to delay of materials by

The contractor shall not be entitled to any claim any compensation from corporation for

the loss suffered by him on account of delay by corporation in the supply of materials

entered in Scheduled A where’ such delay is caused by:

(i) Difficulties relating to supply of railway wagons.

(ii) Force Major

(iii) Act of God

(iv) Any other reasonable cause beyond the control of corporation

In the case of such delay in the supply of materials.corporation shall grant such extension

of time for the completion of the works as shall appear to the Executive Engineer to be

reasonable in accordance with the circumstance of the case. The decision of the Executive

Engineer as to the extension of time shall be accepted as final by the contractor.

18. Time Limit for Compensation claims:

Under no circumstances whatsoever shall the contractor be entitled to any compensation

from corporation on any account unless the contractor has claimed in writing to the

Executive Engineer within one month of the cause thereof.

19. Action and Compensation payable in case of Bad Work:

At any time before the security deposit is refunded to the contractor shall appear the

Executive engineer or his subordinate in charge of the work that any work has been

executed with unsound imperfect or unskillful workmanship or with materials of inferior

.quality or that any materials or articles provided by him for the execution of the work are

unsound or of a quality inferior to that contract for or are otherwise not in accordance

with the contract it shall be lawful for Engineer-in-Charge to intimate this fact in writing

to the contractor and then notwithstanding the fact that the work materials or articles

complained of may have been inadvertently passed, certified and paid for, the contractor

shall be bound forthwith to rectify or remove and reconstruct the work so specific in

whole or in part as the case may require or if so required shall remove the materials or

articles so specified and provide other suitable materials or articles at his own charge and

cost, and in the event of his failing to do so within a period to be specified by the Engineer-

in-Charge in the written intimation aforesaid, the contractor shall be liable to pay

compensation at the rate of one percent on the amount of the estimate for every day not

exceeding ten days during which the failure so continues and in the event of any such

failure as aforesaid the Executive Engineer may rectify to get remove and re-execute the

work and replace the materials or articles complained of as the case may be at the risk and

expense in all respects of contractor should the Engineer -in-Charge consider that any

such inferior work of materials as described above may be accepted or made use of, it shill

be within discretion to accept the same as such reduce as he may fix thereof Provided that

in the case of any work of which is visible check is not possible if the Engineer-in-Charge

or his subordinate in charge of the work feels that such work has been executed with

unsound, imperfect , unskillful workmanship or with materials of interior quality, he shall

take sample test at random, cost of which shall; have to borne by the contractor and if

after taking such test part of such work is found to be defective in any respect of to have

been executed with materials of inferior quality, then the contractor shall be paid for the

whole work such amount as may be fixed by the office on the basis of the lowest quality of

work found by him in such sample tests.

EW-316 PUR-F-006 RFQ-

Sample Test shall mean:

(i) In relation to poles fixed as line supports the token of one pole out of every 100 poles

after taking it out from its foundation for inspection.

(ii) In relation to any other work such test as may be considered necessary by the

Engineer-in-charge or his subordinate in charge of the work.

Cost of sample test shall mean cost incurred for the purpose of taking sample test and for

restoring the tested work to its original condition.

20. Work to be opened to inspection Contractor or Responsible Agent to be present:

All works under or in course of execution or executed in pursuance of the contract shall at

times be open to the inspection and supervision of the Executive Engineer and his

subordinate and contractor shall at all times during the usual working hours and at all

other times at which reasonable notice of the intention of the Executive Engineer or his

subordinate to visit the works shall have been given to the contractor, during which period

either he should be present to receive order and instruction or have a responsible agent

duly accredited in writing, present for that purpose. Orders given to the contractors duly

authorized agent shall be considered to have the same force and effect as if they had

been given to the contractor himself.

21. Notice to be given before work is covered up:

The contractor shall be given not less than five days notice in writing by the Executive

Engineer or subordinate In-charges of the work before covering up of otherwise placing

beyond the reach of measurement any work in order that the same may be measured and

correct dimension thereof taken before the same is so covered up or placed beyond the

reach of measurement and shall not and work without the consent in writing of Executive

Engineer or his subordinate in charge of the work. If any work shall be covered up or

placed beyond the reach without such notice having been given or consent obtained the

same shall be uncovered at the contractors expense, and in default thereof no payment or