Erection & Maintenance of HT,LT & TC under Shapur Sub Division for HVDS Scheme Work

2 Estimated cost in Rs. 1000000/-

3 Tender Fee in Rs. ( non-refundable) 885/-

4 Payment of tender fees to be deposited online by

RTGS/NEFT to the details of bank account is the details of

bank account is SBI, IFSC code; -SBIN0060046 and name of

account holder _ paschim Gujarat Vij Company Limited Bank

Earnest Money Deposit amount in Rs. 10000=00

(1 % of Tender Amount)

(Payment RTGS/NEFT to the details of bank account is the

5 details of bank account is SBI, IFSC code; -SBIN0060046 and

name of account holder _ paschim Gujarat Vij Company

6 On line ( e-tendering ) tender / offer

submission last Date 07/07/2026 up to 18:00 hours only

(This is mandatory )

7 Date & Time for pre bid meeting ( If Required) No

8 Date of opening of Primary Bid of Tender on Dated

08/07/2026 @ 15:00hours (if possible)

10 Date of opening of Technical Bid at Date 09/07/2026 @ 11:00hours (if possible)

11 Date of on line opening of Price bid, Date 10/07/2026@ 11:00hours (if possible)

12 Validity of Bid 180 days

Sr. Particulars Page

1 Tender Details Table No

2 SECTION I: INSTRUCTIONS TO THE BIDDER 4-13

3 SECTION II: Schedule A 14-17

4 SECTION III: General Instructions to the 18-19

successful bidder

5 SECTION IV :TERMS & CONDITIONS REGARDING 20-25

INDUSTRIAL LAWS AND OTHER RELATED MATTERS

6 SECTION V : TAXES 26-27

7 SECTION VI : General Terms & Conditions 28-41

8 SECTION VII : Annexure I to XI, BG Formats for 42-58

EMD and, SD, Agreement and Indemnity Bond

9 SECTION VIII Technical Specifications 59-63

10 SECTION IX Drawings 64-78

11 SECTION X Drawings 79+

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer, Rural Division No-2, Junagadh, PASCHIM

GUJARAT VIJ COMPANY LTD., having its corporate office at Nana mava Main Road,

Laxminagar, Rajkot. With expression shall unless repugnant to the context include its

permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

accepted by the PGVCL for award of the contract and shall include his authorized

representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-

in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa,

schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and

any other conditions specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the PGVCL “Letter of

Award” shall mean the official notice issued by the PGVCL notifying the contractor that his bid

has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 LT means Low Tension electric line,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest

Rules under Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken in

presence of Engineer in Charge whenever required.

1.20 Definition of “Similar work” for overhead network: Erection of overhead

electrical Network up to voltage level 22 KV

1.21 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1 Approve vendor is only qualified for participate in this tender. The work executed

through open / advertised tender shall only be considered for experience of work. The

work done through limited tender shall not be considered for experience.

2.2 Any vendor having any work delayed by more than 120 days in entire division will

be dis qualified from participation. Other vendor promoted by one or more

similar partners of vendors promoted by one or more similar partners of

agencies so disqualified will also be

2.3Following documents are mandatory for the Bidders.

 The vendor registration policy to include abinitio. No submission during BID is required

 The self-certified online transaction slip for tender fee and EMD.

 The cancelled check of concern bidder is to be attached for further course action of

payment as per rule through RTGS/NEFT by PGVCL.

 Bidder has to upload scanned copies of original (Notarized/self-attested copies of

original – as specified in this tender) with bid.

 It shall be sole responsibility of the bidder that the uploaded scanned documents (in

PDF form) remain legible and should not be password protected.

3.INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division of

GNFC Ltd., who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in

the tender document.

3.3 For details regarding digital certificate and related training the below mentioned address

may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

[email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital

3.5 Bidders can prepare and edit their offers number of times before tender submission date

and time as mentioned in this tender details table no1. After tender submission date and

time, bidder cannot edit their offer submitted in any case. No written or online request in

this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format

on website www.nprocure.com before the validity period mentioned in tender details

3.7 Offers submitted without digitally signed will not be accepted.

3.8Offers only in physical form will not be accepted in any case

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in detail in

order to comply with PGVCL’s requirements including but not limited to the Tender

fees, EMD and deadlines, selection criteria, selection methodology, scope of work,

and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents and fully

inform himself as to all the conditions and matters which may in any way affect the

Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he

shall at once request in writing in advance before filling in the tender, within the time

limit as per Table no 1, for an interpretation/clarification by the PGVCL Rural Division-

2, Junagadh office. Then The PGVCL Rural Division-2, Junagadh office will issue

interpretation and clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date as specified

in the Table no1. All such interpretations and clarifications shall form a part of the

specifications and documents, and accompany the bidder's proposal.In case of

difference of opinion about interpretation of specification etc. the decision of Executive

Engineer, Rural Division-2, Junagadh will be final and shall be binding to the

4.2 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

4.3. All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge without misleading

PGVCL to be considered for participation in this Project.

4.4. Bidders should be in touch with websites

https://pgvcl.nprocure.com &www.pgvcl.com for information regarding

revision/corrigendum/Amendment in the Tender Document till due date of

Submission and thereafter. No separate information shall be sent in this regards and

also not publish in newspaper.

5. TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force

during this Tender Period.

5.1 The Tender fees is payable, as per following Table,between the dates mentioned in

Table no 1 by RTGS/NEFT to the details of bank account is the details of bank account

is SBI, IFSC code; -SBIN0060070 and name of account holder _ paschim Gujarat Vij

Company Limited. The transaction ID and Slip is to be uploaded in on line tender

Tender Fees Present rate

Sr.No Tender Amount

5.2 The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

6. EARNEST MONEY DEPOSIT (EMD)

6.1The EMD payable, between the dates mentioned in Table no 1 ,Payment RTGS/NEFT to the

details of bank account is the details of bank account is SBI, IFSC code; -SBIN0060070 and

name of account holder _ Paschim Gujarat Vij Company Limited. The EMD Amount is 1 %

of the Tender Estimated Cost.

6.2 The digital copy of amount transfer towards Tender fee and EMD is to be uploaded with the

tender documents.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned

after the said bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA

of the contract or fails to sign the contract agreement then the EMD amount will be forfeited in

favour of PGVCL without any notice or and action for “Stop deal” will be initiated as decided

by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 Tenders without Earnest Money Deposit by the firms/Name will be rejected without entering in

to further Correspondence in this regard and no reference will also be made.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.11 Following documents are mandatory and to be uploaded in Tender.

1. The vendor certificate issued form Circle office is to be attached.

2. All the tender documents to be uploaded with online bid only.

3. Online amount transaction details slip of tender fee and Earnest Money

4. Every bidder should, at the time of submission of bid, give a

declaration, that bidder shall not have conflict of interest with other

bidders for particular quoted item.

7.2 Commercial / Price Bid:

7.21 The bidder must clearly quote their rates in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender ratein figure as well as in

words. The bidder should specify whether the quoted rates are with or without

prevailing taxes, if applicable, in force at that time, The bidder must work out the total price

of their tender offered accordingly and the total amount should be clearly written in

of their tender offered accordingly and the total amount should be clearly written in

words & figure, in case of any discrepancy whatever written in words shall prevail.

Company shall at liberty to decide the matter as it deem fit.

7.22 Further bidders, for “On line tenders”, are requested to submit

price – bid on-line only and not to submit the price bid in physical

form. This is mandatory. If price bid is submitted in physical form, same will not

be opened and only on-line submitted price bid will be considered for

evaluation. In On Line price Bid, GST is to be mentioned in separate

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8 All the submission are to be done in online exclusively. No physical submission of

Technical-Commercial/Price bid are necessary.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before submitting

11. Executive Engineer, PGVCL, Rural Division-2, Junagadh reserves the right to spread

the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1,

PGVCL may, forany reason, whether at its own initiative or in response to a

clarification requested by a respective bidder, modify the bidding documents by

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in case

of on line tender, PGVCL will bear no responsibility or liability arising out of

noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given

due consideration by the bidders while they submit their bids and invariably enclose

such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for

submission and no any further communication in the matter will be

The Bidders must ensure that all the Annexures are completely filled in their tenders

and the information called for is given in totality. A set of complete tender

documents is required to be submitted duly signed and stamped by authority

competent to sign on behalf of bidder on each page as a token of unconditional

acceptance to the conditions of various clauses of tender documents. The bidder's

bid and the documents attached there to shall be considered for forming part of the

contract documents.

14.2 For “On Line Tenders”

14.21 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and

PGVCL web site www.pgvcl.com (For view & down load only).

14.22 The bidder has to follow instruction given in this tender

documents as well as the documents submitted for vendor

14.23 The vendor certificate issued form Circle office and Online amount

transaction details slip of tender fee and Earnest Money Deposit to be

submitted Online, within time “NO COURIER SERVICE OR HAND

DELIVERY” will be allowed, to following address:

ExecutiveEngineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Address: 3rd floor, Snavad Complex, Azad Chowk, Junagadh,

Price bids to be submitted ON LINE only before time limit specified in “Tender

Details” as mentioned in this documents this document.

15 REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. The bidder should sign on

each page of tender documents , as mentioned in Section 1 point no. 2.15, failure to

furnish the required information or submission of tender not as per the specification

will be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL,

UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal

investigation for any kind of fraud for public and theft of material or/and with handlings

the material and any civil and/or criminal case pending at any stage than offer of such

bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the

Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and

physically submitted documents of bidder, offer of the same shall be liable for rejection

at the discretion of PGVCL.

15.6Conditional bids shall not be accepted.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid.

In the event of any discrepancy in meaning, the English language copy of all documents

17. SIGNATURE OF BIDDER

Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division of

GNFC Ltd., who are licensed certifying authority by Govt. of India.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of

the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each bidder

in his bid for the complete scope of works including all duties and Taxes ,.will be evaluated

by the PGVCL to ascertain the best and lowest evaluated bid in the interest of the PGVCL,

for the complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there

is discrepancy between the unit price and the total price which is obtained by multiplying the

unit price and quantity, or between sub-total and the total price, the unit or sub-total price

shall prevail, and the total price shall be corrected. In case of discrepancy between sub-total

price obtained by adding various prices in the schedule and the sub-total price indicated for

that particular schedule, the sub-total obtained by addition of various arithmetically corrected

prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the

22.2 The contract will be awarded to the best qualified and responsive bidder offering the

lowest evaluated bid in conformity with requirements of these specifications and

documents and PGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed out

in these documents and specifications. A responsive bid is one which accepts all

terms and conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line

with the terms and conditions specified in the specification.

22.4 PGVCL reserves the right to distribute the work order and award the contract to multiple

Bidders at the rate of rate quoted by L-1 bidder to expedite/mitigate the requirement of

work within the stipulated time period, if decided by the committee.

22.5 PGVCL reserves the right to reject/disqualify the if the bidder have already more than two

work order in same sub division, to have a scope of work order with more than one

agency i.e. get multiple agencies/contractor in one sub division.

23. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender

consist365Days. The commencement date of Order shall be Date of issue of the Order.

You shall have to complete the work as per the given time limit in sub order and if any work

order/sub work order is delayed beyond 120 days from the eligible time limit mentioned. If

you are failed to compete the work in this time period then you/firm is not eligible for further

orders till all allotted works are finalized.

The time will be extended as per provision laid dawn in Delegation of Powers (Committee

level) Clause no 5.0 Power relating to Contractors and sub clause no 5.5 B as

“Extension of time limit for works contract if applied before or after the expiry of contract

period with penalty”

25. Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial

stake from any of them; or

c) they have the same legal representative/ agent for purposes of this

d) they have relationship with each other, directly or through common

third parties, that puts them in a position to have access to

information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved.

However, this does not limit the inclusion of the components/ sub-

assembly/ assemblies from one bidding manufacturer in more than

f) In cases of agents quoting in offshore procurements, on behalf of

their principal manufacturers, one agent cannot represent two

manufacturers or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorise only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian

agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract

that is the subject of the Bid;

h) incase of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/ management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar

line of business.

i) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders for particular quoted item, as

26 The Warrantee period

If during one year following the work completion any maintenance is felt necessary, for

example straitening of pole, cross arms, Conductor stringing, Tightening of Guy etc. then such work

will have to done by the bidder free of cost.

If there is any new material required for maintenance during this warrantee period i.e. one

year time period, such requirement will have to be approved by The Executive Engineer of

concerned division. Quarterly report of such material issued (vendor wise) will have to be shared

with circle office by division office.

27 "If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of

the tendering Company or his/ her relative as defined in Section 2(77) of the Company's Act. 2013 is

10% or more, the

tendering Company will not deal with such Company/ Firm at all.

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor length.

Cable length must be measured before laying. Cable joints are to be done as per requirement

only and length of cable must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers, drains,

pipes, cables, structures, places and things shall be reasonably secured against risk of injury

and shall be carried out to the satisfaction of the authorities concerned. However, if any,

damages to existing services made, Contractor shall arrange and pay for any necessary repair,

to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor shall inform

engineer in-charge for approval. Lying of cables shall not be started until engineer in-charge

approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having _both

sides smooth surfaces, 25.4 mm thick , 152.4 mm inner diameter, 1000 mm long and well cured

and good quality; Sand from river bed, HDPE Pipes, GI Pipes and sundries material if any (As

per Schedule B) are to be supplied by Bidder at his own Cost. All such material must be

approved from concerned Engineer-in-charge before utilization and it must be ISI marked where

ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in Trench

must be done as mentioned in Schedule B. Megger test of Cable must be taken in presence of

Engineer-in-charge before laying and Bidder has to maintain separate Records duly signed by

Engineer-in-Charge for each results. After laying the Cable in trench it is to be covered with half

round pipe of RCC as prescribed in Schedule B and approved sample. Each Half round Pipe

must be marked with “PGVCL” with solid Red Color on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in the

stretch on small pulleys kept in the Trench so that it can be prevented from any scratches on

Cable. Drum must be fixed on Drum Machine while stretching and to be kept on one end of

Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand. Leveling with

Road is to be done after complete sand filling. No any stones or any other debris are to be

utilized in filling of Trench. The contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be laid.

The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI) as

“CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about 300 mm To 450 mm

depth from ground level along the route of cable.

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and then

laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is to be

done instructions of concerned Engineer-in-Charge with prior approval and work is to be

executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test certificate

not older than Seven years and as per relevant IS 13573:2011 with latest amendment if any

along with sample before installation of cable kit at concern Division office. GTP is to be

submitted with Technical Bid. The Cable kit must be as per relevant IS -13573- 1992, IEC

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all the

modernized equipment i.e. Erath Cracker JCB etc. to execute the required Trench. Such area

must be certified by a formation of Committee at Division Level headed by Executive Engineer

and to be executed in presence of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in Schedule

B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and requirements)

between two markers. It shall also be put at bends, curves, road crossing, Cable Joints etc. of

cable route as per requirement over and above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after

successful completion and Execution of work. Otherwise Recovery will be proposed as per

Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must be

carried out with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV for

continuous Five Minutes and Cable must hold the satisfactory Results. Bidder must have such

testing facility. Following Pre commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for one

minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any theft of PGVCL

allotted material, then PGVCL will recover the cost of such material from Bidder as per the

prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of Bidder who

is in knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility necessary for

the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any dispute

and holds the power to decide the final verdict.

23. GST as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to

take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be provided

as per availability or convenience of the PGVCL which shall be acceptable to the contractor &

contractor shall try to complete the work in minimum time.

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor

length. Conductor length must be measured before Stringing.

2. For erecting poles the pits should be digging by using Pole Errection Devise

(PED Machine). Where ever it is not possible to use the PED machine in the area lick

hard rock, small streets etc. the permission of the engineer in charge shall be obtained

for digging of pits as per the conventional method.

3. Stringing, installation of Fabrication, switches, distribution boxes, must be done as

per standards and esthetically.

4. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The

Coal and Salt composition must be followed as per rules. The Earth Pit must be kept at a

distance mentioned in Standard form the Pole. Earth Pit must be as per Drawing.

5. Concreting of Poles/Guys are to be carried out as per site situation and as per

instructions of Engineer –In-Charge only.

6. Construction of Transformer Structure must be as per standard with all required

accessories like LA, Box and Fuse etc.

7. Delta Type Three Earthings are compulsory for each Transformer Centre.

8. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

9. Wherever required, Guarding as per standard must be done.

10. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers

has to submit the proposal to the division office with all justification before commencement

of work. Committee of Executive Engineer, DE Tech of Division office has to verify the

submitted proposal and decide whether concreting is required or not. After the approval of

committee work of concreting should be process as per specification attached herewith.

11. Bidder must have records of each work carried out with every material inventory and

account thereof issued to him.

12. Bidder must have the well-drawn sketch of each work and to be submitted with

Inventory sheet within 15 Days of work completion.

13. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

14. Pole Numbering must be completed within week time as per Engineer-in- Charge

15. Bidder must have proper pole accounting for the work carried out by him. He must have

the location details from where the poles are lifted and where these poles are utilized for

each work. A separate Register is to be maintained by him and details are required to be

submitted with Inventory and Sketch submission.

16. Necessary shutdown for connection/jumper of newly erected line with existing network

will be provided as per availability or convenience of the PGVCL which shall be acceptable

to the contractor & contractor shall try to complete the work in minimum time.

17. Successful Bidder must have ensured for that the safety Gadgets are issued to his

Labor, by him, and required regulations of Safety will be followed while carrying out the line

18. The Work for the erection of Poles, Guys, Earthing, Transformer and Concreting,

Stringing and Guarding must be done as per attached Specifications and Drawings.

19. The material which is dismantled from site during the execution of work must be credited

to respective Divisional stores immediately after completion of work with complete

inventory and measurement details and length to weigh conversion calculations.

20. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be

initiated against the Contractor

21. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by them

with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit within

15 days from issuance of LOI/LOA.

2. Security Deposit:

2.21 Security deposit will be accepted by RTGS/NEFT to the details of bank account is the

details of bank account is SBI, IFSC code; -SBIN0060070 and name of account holder _

Paschim Gujarat Vij Company Limited or Bank Guarantee (BG)from Nationalized / Scheduled

Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be

2.22 The successful Bidders will be required to deposit the requisite security deposit within

days from the date of issuance of LOI / LOA of an amount equivalent to 5 % of the value of

the work to be allotted to him and as mentioned in LOI / LOA.

2.23 In case, if the Bank Guarantee is furnished / submitted, it should have a

Clearone time validity till the completion of awarded work of this work order.

Bank Guarantee for interim period will not be allowed. Security Deposit shall be suitably

extended time to time as per requirement.

2.24 If by any reasons the completion period of this work order is extended, then supplier

should undertake to renew the Bank Guarantee at least one month before the expiry

of the validity failing which PGVCL will be at liberty to encase the same. CORPORATE

GUARANTEES NOT ALLOWED.

2.25 No interest will be paid on the Security Deposit.

2.26 In the event of awarding the order of additional quantity, the successful Bidders will be

required to deposit additional Security Deposit on prorate basis within two weeks of the

issuance of LOA /LOI for the additional order quantity.

2.27 In the event of failure to carry out work offered by successful Bidders and as accepted by

them while receiving the order within given time period, will lead to forfeiture of the Security

Deposit up to 100% and will lead to disqualification of the bidder to transaction business with

PGVCL for at least TWO years or the time duration as may be decided by the Managing

Director, PGVCL.

2.28 Security deposit will be returned on after completion of awarded work.

2.29 If the successful Bidders fails to pay security deposit within given time limit then the letter of

intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL without any

notice or and action for “Stop deal” will be initiated as decided by tender inviting authority.

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of

LOI/LOA, on Stamp Paper of Rs300/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will have to be

borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by PGVCL. Any

other related material required to carry out work mentioned in Schedule A is to be brought by

Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools

and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible to

any type damages to any property and any kind fatal/non-fatal accidents to anybody during the

execution of work. Insurance of all workers is compulsory, who are involved in Execution of

Tendered work. There will be no any financial liabilities of PGVCL for damage charges paid

such way Copy of valid Labour Insurance Policy in the name of bidder is to be submitted with

Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be granted and

Penalty with applicable GST and other taxes in force at that time will be levied on delayed

portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security

Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with Agreement within

this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after

completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost of stamp

paper is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and

Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig work, and work to

be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly

certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour arises,

due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1The successful bidder shall pay minimum prevailing rates per day, as may be specified here

after, or rates fixed under the Minimum Wages Act, whichever is higher. The wages of every

contract labour employed by him under this contract shall be paid by him before the expiry of

7th day of the month irrespective of which the wages are payable i.e. wages of a last month

have to be paid by him in the first week of the next month). The contractor shall have to make

wages to his workers through bank only. The agency shall have to submit the copy of a letter

given to the Bank advising for crediting wages in individual account of the workmen along with

photocopy of the cheque showing total payment to be made to all such workmen whose

accounts are operated in that branch. (If there is more than one Branch, the agency will have to

submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in

case of labour trouble etc. the contractor can be contacted. The contractor shall arrange to

have his office outside the factory premises and the contractor shall keep himself present

through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the

case may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour

(regulation and abolition) Act for employing necessary manpower required by them. In

absence of such license, the contract shall be liable to be terminated without assigning any

reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the

PGVCL indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund,

administrative charges etc. at the rates made applicable from time to time by the

Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of

the commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules

framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day

for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial

Dispute Act. Any payment to the Contractor's employee arising out of any claim of disputes

under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or

any government Contractor under any of the provisions of the Minimum wages act,

Payments of wages Act, Employee's compensation Act, Contract Labour regulation abolition

Act, Employee provident fund or any other law due to act of omission of the Contractor, the

PGVCL may make such payment and shall recover the same from the successful bidder's

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may

be necessary to cause of observe, or for non-observance of the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on the part of

the Contractor, the PGVCL shall have the right to deduct any money due to the successful

bidder under this contract or any other contract with the PGVCL including his amount of

security deposit for adjusting the payment. The PGVCL shall also have right to recover from

the Contractor any sum required or estimated to be required for making good the loss or

damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and

under the liabilities insurance. The Contractor will arrange insurance policies for arranging

payment to his staff injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as

per Labour laws. In case of any such happening Contractor will be liable for any other payment

to workers / staff engaged as per existing rules. Contractor will not make any such payment to

the Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various labour laws, in force from time to time, from

statutory authorities like GOI-GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should

submit the details of their labourer such as a full name, address and age with proof and

subsequently changes of workers details are submitted accordingly.

11.Thesuccessful bidder shall employ adequate number of an experienced staff at site for daily

supervision and for maintenance of various register and records required under the law and

contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be

observed by the contractor for carrying out the work.

13.The contract will be governed by the company as per works terms & conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the

work. No female worker shall be employed in the night shift between 07.00 p.m.

and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract

Labour (Regulation and abolition) Act for employing necessary manpower

required by him. In the absence of such a license, the contract shall be

liable to be terminated without assigning any reason thereof. Contractor should

also employ qualified and experiences persons as per requirement of

Electricity Act and rules for carrying out supply and erection work under this

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or

any Government agency under any of the provisions of the Minimum Wages

Act, Payment of Wages Act, Employee Compensation Act, Contract

Labour Regulation Abolition Act, Employee Provident Fund or any other law

due to act of omission of the Contractor, PGVCL may make such payment and

shall recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect of

each concerned employee The contractor's contribution and the workers’ contribution

towards Provident Fund and Family Pension Scheme shall be done at the rate made

applicable by the Government from time to time and deposited by the contractor with

Regional Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are

members of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme

with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labour shall be provided by the Contractor to his, workers. He shall maintain Leave

Records, Leave Cards for individual labourer which shall be duly verified, approved and

certified by the Authorized Officer of PGVCL. Remuneration for such leave period shall be

fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/

Workers as per rates fixed under the Minimum Wages Act. The wages of every

Contract Labour employed by him under this contract shall also be

paid by him before the expiry of 7th day from the last day of the month in

respect of which the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor

shall be punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL,

so that, in case of labour trouble etc. the Contractor can be contacted. The Contractor

shall arrange to have his office within working area and the contractor keep himself

present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered. The attested

documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund scheme and

employees’ pension scheme and their contributions are remitted regularly to the

concerned RPFC. The photo copies of the Chelan in this regard should be collected from

the concerned contractor and kept in the file of the concern contractor.

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees of

the Company, also engineer in charge and his staff against all actions, proceedings, claims of

demands, coasts and expenses, which may be made against the Company or Government for

or in respective of or performance of his obligation under the contract documents the Company

shall not liable for or in respective of or in consequence of any accident or inquiry to any

workman or other person in the employment of the contractor or his sub-contractor and the

contractor shall Indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and expenses

whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid price

shall include all the costs in fulfilling all the insurance liabilities under the Contract.

The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of

the PGVCL against all perils detailed herein. The form and the limit of such insurance as

defined herein together with the under-writer in each case shall be acceptable to the

PGVCL. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall be

in the name of the Contractor. The Contractor shall, however, be authorized to deal directly

with Insurance Company or Companies and shall be responsible in regard to maintenance

of all insurance covers. Further the insurance should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage,

erection, putting in to satisfactory operation and all activities to be performed till the

successful completion of commissioning of the equipment shall be to the account of

the Contractor. The Contractor shall be responsible for preference of all claims and

make good the damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The

Contractor shall provide the PGVCL with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of

documents shall be submitted to the PGVCL immediately after such insurance

coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and

ensure revalidation, renewal etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not be limited to fire

and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss

or damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages,

civil commotion, weather conditions, accidents of all kinds, etc. The scope of such

insurance shall be adequate to cover the replacement/reinstatement cost of the equipment

for all risks up to and including delivery of goods and other costs till the equipment is

delivered at Site. The insurance policies to be taken should be on replacement value basis

and/or incorporating escalation clause. Notwithstanding the extent of insurance cover and

the amount of claim available from the underwriters, the Contractor shall be liable to make

good the full replacement/rectification value of all equipment/materials and to ensure their

availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL may from

time to time, during the pendency of the Contract, ask the Contractor in writing to limit the

insurance coverage, risks and in such a case, the parties to the Contract will agree for a

mutual settlement, for reduction in Contract price to the extent of reduced premium amount.

The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premium which may be available for higher volume or for reason of financing arrangement of

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion

of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special case,

28. The successful bidder has to engage required strength of skilled persons for execution

of work and proper supervisor to avoid complication and unnecessary delay to complete

work timely. The successful bidder will be solely responsible for labour claims arising out of

the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar nature

completed by him satisfactorily within the time limit in PGVCL will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender

and contract” for works as applicable and in case of any default there to the PGVCL

Company shall forfeit the S.D. or any other action as may be decided by Executive Engineer,

Rural Division-2, Junagadh.

31. The successful bidder will certify that he has complied with the provisions of

Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy of

chalans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works contract. The

Booklet will be available in the concerned office in any working days. In the event of placing

order, the successful bidder will be bound to the terms & conditions of the booklet. All the

usual terms and conditions of the Company though the same might have not been

mentioned in this specification or contractor booklet will applicable to this contract, and the

decision of the Executive Engineer, Rural Division-2, Junagadh shall be binding on the

33. The Salary and wages payments to contractor’s labours/workers are compulsory through

Bank account only. This is requiring to follow strictly by each contractor.

34. The Contractors have to use PED (Pole Erection Device) machine for erection of pole, guy,

and earthling for digging purpose compulsory. Violating this norms may lead to cancel your

awarded tender.

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services. The amount and % of GST and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory, certifying that you

have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not

claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when

the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such

refund shall have to be passed on to the company, along with interest if any. Such refund along with

interest needs to be passed on suo-moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid/short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to

time.PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the PGVCL or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor,

however added as contractor has to submit separate invoice for supply parts item as well as

works part item separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to

the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare

cess or any other taxes applicable time to time etc. All other statutory liabilities towards this

contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the

contract period will not be considered except GST. No statutory variation will be given for

this work except GST.

12. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the concerned

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person employed

of the Contractor or his subcontractors for the purposes of the Works.

TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before signing the contract submit the particulars thereof to

PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or

sublet the work under this contract or any substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the Engineer In

Charge as per actual requirement and should be completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall only

be paid for work done. If the work is cut down the Bidder shall not be paid for the work as so

cut down, but in neither case shall be paid any compensation what so ever for the loss or

profit which he might have made if he had been allowed to complete all the work included in

1.5 Notices, Statements and other communications sent by PGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder.

A The work shall be carried out by the successful bidder with prior approval of

PGVCL. Work carried out without PGVCL’s approval shall not be accepted and the

PGVCL shall have right to reject it and to recover the cost from the successful bidder.

He will be liable against all losses, expenses or claims arising in connection with the death

of or injury to any person employed by the successful bidder or his subcontractors for

the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment during transit

due to improper or inadequate packing, handling, loading and unloading. The cases

containing easily damageable material shall be very carefully handled. Adequate protection

must be provided for outdoor storage at site in tropical humid climate, wherever necessary.

The successful bidder without any extra cost shall supply any material found short inside

intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given in

writing to the successful bidder and if he fails to comply with the notice, then in such a case

PGVCL shall be at liberty to get the work or any part of it, executed through any other

agency/Bidder in the manner and on the terms it thinks proper. If the cost of executing the

work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make

good the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried

out by the Bidder under this contract and stores where material issued by

PGVCL is stored i.e. SHAPUR Division-2 Store. All the works shall be carried out by the Bidder to

the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same

may decrease or increase. The PGVCL reserves the right for revising or omitting any of the

quantities. The actual work executed by the successful bidder will be calculated at the rate given in

the contract schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held- up/closed

due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable

to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge

and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, Rajkot Rural daily for the availability of materials

required for this work, failing to which this work order shall be terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer in

1.16 In case of any dispute doubt, the decision of Executive Engineer Rural

Division-2, Junagadh shall be unchallengeable and final, which will be binding to the

1.17 Security Deposit (without any Interest) will be refunded after completion of guaranteed

1.18 All legal complication of disputes is subject to Rajkot jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to

be produced by the contractor and party has to submit attested copy of solvency certificate to the

company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds of

tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division office, and

his sole discretion and his decision shall be binding to the successful bidder and shall be

considered as final and unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against any

possible claim of compensation for damage to Contractor’s equipment or staff or any of third

parties during the execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he fails to do

so entire work will be carried out at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock, exclusively

for execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any prior

notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder has

to deploy adequate man power, material, tools etc. well in advance and has to complete the

entire work during this specific outage period only, failing to which Company shall be at liable to

deduct the amount of revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for completion of

work. The contractor will not be eligible for any extra payment in respect of such minor

accessories and item of work.

1.31The successful bidder shall not refuse to execute the work order at any time and it will

be his sole responsibility to execute and complete this work as per the instruction of Engineer

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be

made from you, on the basis of prices of the materials (prevailing on the date of settlement of

materials account) plus 15% supervision charges.

1.33The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which PGVCL shall initiate Police action.

Similarly as per instruction of Engineer In Charge, you have to credit the material at PGVCL store

without any loss of time failing to which PGVCL shall initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Executive Engineer, Rural Division-2,

Junagadh shall be recovered from successful bidder’s bill as a penalty with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL

does not take any responsibility in case of accident or injury to the workers. The safety,

security of men, materials and equipment shall be sole responsibility of the contractor.

1.38The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and

that of local body is a must condition for the successful bidder.

1.39The successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The party has

to carry out all other additional required activities / work as directed by Engineer In Charge

which is not mentioned in Schedule but required to be completed as per the site condition and

for this work no extra payment shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification and

experience who could supervise the execution of work throughout. He should always be present

1.41The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after the materials issued from the stores till the completion of work and is

taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by contractor directly. If

he thinks fit, he may take necessary insurance covering at his cost.

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement etc.

as early as possible and he shall fulfil the entire requirement which is necessary to finalize

1.44 The competent authority can delete any item in schedule of the tender if he feels that

the rate quoted by the contractor for the item is abnormally high when compared to the estimated

1.45 The successful bidder shall not refuse to execute this work order at any time and it will

be his sole responsibility to execute and complete this work as per the instruction of Engineer

1.46 The erection work should be carried out according to the specification as per instructions

and programmed laid out by the Engineer in charge. Contractor has to ensure safe shifting

and erection of all accessories/equipment as per standard norms.

1.47The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of PGVCL.

1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of completing

the work confirming to the requirement of this contract.

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the line

and Electrical Equipment until the successful completion as defined elsewhere in the Bid

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The courts of Rajkot

shall have exclusive jurisdiction in all matters arising under the contract.

1.52 Before starting underground line work, bidder has to register location, path, and details of

works in CBuD (Call Before You Dig) application. After completion of time limit of

information, bidder should start work. This is compulsory for diggers/excavators. Without

using this application and necessary information fill up in it, diggers will be responsible. As

per telecommunication act 2023 and wide section 42(5) and 42(7) of the act, damage to

telecommunication network is cognizable and non-bailable offence and subject to damage

caused and fine up to 50.0 lacs.

1.53 Bidders has to submit the copy of all type test reports in ace like HDPE pile, indoor and

outdoor cable kit, straight joints etc. and it is preferred to use any make approved by

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match

their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting

Authority) may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL

(tender Inviting Authority) feels that there is lack of serious competition or any other reasons,

PGVCL (tender Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender

Inviting Authority) decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular

who have confirmed /fulfilled pre eligibility criteria , as mentioned in Section 1 sr No 2

will only be considered for price evaluation. PGVCL will not consider the, price bid

of any contractor who does not confirm / fulfil the eligibility criteria as mentioned in

Section 1 sr No

3.11 While placing the order, the quantity distribution to each new

contractors / new firms shall be restricted up to 30 % of the

tender amount/Qty. for all such new bidders provided the price of New

contractor is lower than the regular/experienced contractor. New

contractor / new firm will be considered as a regular contractor only

after full filing experience criteria as mentioned in Bidders

qualifying criteria as per point no. 2 in Section I.

3.12 The new contractor will be asked to match the L-1 prices of the

new contractor only and the Regular contractor has to match the L-1

price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular

contractor is very high, the above condition no. 2.11 shall be

suitably relaxed by PGVCL. L-1 regular contractor however will get heavy

weight age in order placement.

3.2 For laying of Under Ground Cable work:

3.21 While placing the order, the quantity distribution to each new contractors / new

firms , Section 1 sr No 2, shall be restricted up to 10 % of the tender amount/Qty. for all

such new bidders provided the price of New contractor is lower than the

regular/experienced contractor. New contractor / new firm will be considered as a regular

contractor only after full filing experience criteria as mentioned in Bidders qualifying

criteria as per point no. 2 in Section I.

3.22 The new contractor will be asked to match the L-1 prices of the new contractor

only and the Regular contractor has to match the L-1 price of the Regular/experienced

contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above

condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular contractor however will get heavy

weight age in order placement. The Contractors who have confirmed /fulfilled pre eligibility criteria

will only be considered for price evaluation. PGVCL will not consider the price bid of any contractor

who does not confirm / fulfil the eligibility criteria. L-1 regular contractor however will get heavy

weight age in order placement.

4. IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned

Divisions under above locations. The planning for each location has to be prepared in consultation of

the Deputy Engineer of the concerned Sub Division under whose control the work is allocated. The

work must be carried out under Supervision of concerned S/dn Head or Authorized Staff appointed by

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store Centres of

PGVCL jurisdiction and successful bidder has to take delivery from these stores at his own

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth

Sub Work Order only after the submission of Inventory sheet with sketch and material

account statement for any of the three previously issued Sub Work Orders.

7. . TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to the respective

sites and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe

custody of all the stored materials at his own cost. Material which is to be allotted by

PGVCL is to be carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s

respective Stores. PGVCL must have access to such Store/s at any time of Day thought

the contractual period and Contractor will cooperate for verification of such store/s and

Inventory accounting. Failing to which actions may be initiated after issuance of

required Notice to the Contractor. Store address/s is to be mentioned in the “General

information about the Bidder” under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose,

semi assembled and/or erected by him at site in his custody. The Contractor shall make

suitable security arrangements at his own cost to ensure the protection of all materials,

equipment and works from theft, fire pilferage and any other damages and loss. It shall

be the responsibility of the contractor to arrange for security till the works are finally

taken over by the PGVCL

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at

his cost to the extent of 100 % cost of materials, which are required to complete the

work. Contractor shall have to take comprehensive insurance policy equivalent to

the Order Value against any loss, damage, theft, pilferage, fire etc. for the complete period

of storage, erection and commissioning up to the time of taking over by PGVCL. The

Contractor shall deal directly and pursue the claim with the Insurance Company and

shall be responsible in regard to maintenance of all insurance coverage as

well as for settlement of claim. The proof of insurance policy taken by the

successful Contractor shall be furnished to Engineer-In-Charge. In

absence of the above insurance policy, R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be

responsible to lodge, pursue and settle all the claims with the Insurance Company for

all items, materials and the PGVCL shall be kept informed about it. Contractor shall

replace the lost / damaged materials / items promptly irrespective of the settlement of

the claims by underwriter and ensure that the work progress is as per agreed schedule.

The loss, if any, such replacement will have to be borne by the Contractor and

PGVCL will not entertain any claim / representation in this regard.

However it will be contractor's responsibility to insure the entire project is taken over by

8. Account of material issued

8.1 The successful bidder shall have to maintain accurate day to day item wise

account of use of issued materials which shall be got checked from time to time by the

Engineer In Charge of the Company. The contractor will be responsible for custody

and preserving the issued materials till the work is hand over by the contractor after

8.2 The successful bidder has to maintain site register, covering all the daily details of

material receipt and utilization, progress of work etc. This register shall be checked

and signed by Engineer In Charge/Deputy /Executive Engineer, Concern

Sdn./Division during the site visit as per requirement and exigency of work if deem fit.

8.3 Material of one work should not be used in another work, except only in

exceptional circumstances with the approval of concern Executive Engineer of

respective division office.

8.4 After completion of the work against each Sub Work Order, all the

surplus materials issued by the PGVCL shall be returned by you to the respective

divisional /Regional stores only at contractor’s cost. Do not credit this material

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within365 Days from the Date of issue of Work Order.

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

9.3 You shall have to complete the work as per the given time limit in sub order and if any work

order/sub work order is delayed beyond 120 days from the eligible time limit mentioned. If

you are failed to compete the work in this time period then you/firm is not eligible for further

orders till all allotted works are finalized.

The time will be extended as per provision laid dawn in Delegation of Powers (Committee

level) Clause no 5.0 Power relating to Contractors and sub clause no 5.5 B as

“Extension of time limit for works contract if applied before or after the expiry of contract

period with penalty”

9.4 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to heavy

rains or other reasonable causes, such facts should be immediately brought to notice of the

Engineer In Charge. If the reasons for stopping the work are genuine the Engineer In

Charge may ask the successful bidder to start the work again as per condition. The period

of such stoppage will not be considered as a part of working days moreover the successful

bidder cannot claim compensation for such stoppage.

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer In

Charge and Executive Engineer Rural Division-2, Junagadh. If found that the work is

unsatisfactory or not progressing as per schedule then any action would be taken by the

PGVCL as may deemed fit to see that work is completed at the risk and cost of

contractor. The completion time allowed for each Sub work Order shall be strictly

10. Time limit extension will be given, as per Clause No. 12of this section, if material is

not supplied in time and in any case of objection not cleared in time. But if materials

given in time and there is no any objection, then no time limit extension will be

granted and penalty with applicable GST will be imposed as per rules.

11. CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or

decrease the quantities of items under the Contract but without any change in unit price or

other terms & conditions. Such variations unless otherwise specified in the accompanying

GCC and/or Technical Specifications, shall not be subjected to any limitation for the

individual items but the total variations in all such items under the Contract shall be

limited to the extent of 30% (Thirty Percentage) of the contract price by way of suitable

amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates

available in the Contract for the change in quantities as above. The base unit rates, as

identified in the Contract shall however remain constant during the currency of the

Contract, In case the unit rates are not available for the change in quantity, the same

shall be subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is

not completed within the scheduled period as prescribed in Sub Work Order, penalty +

GST at the rate of 0.5 % per week or part thereof on delayed portion subject to

maximum up to 10 % of the sub work order Value with GST as per applicable

rate. This will be deducted from the bills payable either against this contract or any

bank guarantee or any other amount payable under any other contract with the

PGVCL. For Penalty calculations or Time limit Extension, following points are to be

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on

which the first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK”

stamping by Store In-charge/Store Keeper must be taken against the particular

item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store

every fortnight and no stock material details are to be submitted to respective

Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents

produced by Contractor.

12.6 Time limit Extension must be given as per F &A Letter No. PGVCL/F&A/5083/14-06-

12.7 At the time of submission of Bill against SWO, all such Documents are to be

submitted by contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

13. During the execution of Work, if Contractor/Labour are found violating OR Braking the

Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice on

first Instance. On second Instance the amount of Fine will beRs. 500.00 or 0.1 % of

amount of SWO (Whichever is high). Even If after above two instances, still Contractor

found breaking of Safety Rules and Regulations then Procedures for Stop dealing must be

initiated against him as per rules and regulations.

14. Payment terms shall be as follows:

14.1 Payment will be made against Invoice value and shall be paid against actual execution. The

bills should be submitted in Duplicate to respective Superintending/Executive Engineer,

Circle/Division Office along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below the rank of

Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per Tender

Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual date

of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only

final bill shall be paid.

14.3 The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer In

Charge depending upon emergency of work.

15.FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

15.1War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo;

15.2Rebellion, revolution, insurrection, military or usurped power and civil war;

15.3Ionizing radiation or contamination by radioactivity from any nuclear fuel or

from any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive,

or other hazardous properties of any explosive nuclear assembly or nuclear components

15.4Riot, commotion or disorder, except where solely restricted to employees of the

15.5Neither party shall be considered to be in default or in breach of his obligations

under the Contract to the extent is that performance of such obligations prevented

by any circumstances of Force Majeure that arise after the date of the Notification

15.6If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall promptly notify the

15.7Upon the occurrence of any circumstances of Force Majeure, the Contractor

shall endeavour to continue to perform his obligations under the Contract so far

as reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the

steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall

not take any such steps unless directed so to do by the Engineer-in-Charge.

15.8 If circumstances of Force Majeure have occurred and shall continue for a

period of 180 days, notwithstanding, the Contractor may by reason thereof, having

been granted an extension of Time for Completion of the Works, either party shall

be entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at the

expiry of the period of 30 days Force Majeure shall continue, the Contract shall

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works

connected with line having been completed correctly as per Indian Electricity Rules &

procedure. Any extra cost involved due to incompleteness of work or bad workmanship

found out subsequently shall be set right with and by you at your own cost.

17 HANDING OVER OF ASSET

17.1 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed over to the

concern Deputy Engineer of PGVCL. The handing over note covering the

details of all the materials used and total work executed must be signed

jointly by the bidder and PGVCL Engineer. Copy of handing over note must be

attached along with bill.

17.2 The contractor shall arrange to hand over the complete work

immediately on completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor

due to non-availability of particular item/material for long period of time and TLE cannot

be approved for that work beyond certain time limit Or such item if not required to be

installed at particular location, then Recovery is to be made as mentioned below for not

carrying out that work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other

Recovery should be made other than above Work.

19. CONTRACT QUALITY ASSURANCE:

19.1 The Bidder shall include in his proposal the Quality Assurance Program containing the

overall quality management and procedures which he proposes to follow in the performance

of the Works during various phases as detailed in relevant clause of the General Technical

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for

the execution of the Contract. PGVCL reserve the right to inspect the work at any stage of

contract i.e. during the execution and after the execution of work.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous supplies

made performance reports etc. However, in case of orders are placed, specific approval

shall be obtained from the PGVCL for the vendor supplied materials. The quality assurance

program shall be furnished for each material separately for approval.

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to cancel

the order without giving reasons thereof and forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue the

work on the date and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the PGVCL, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the PGVCL is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the PGVCL

that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on

the parties. In the event of such cancellation the PGVCL

shall not hold the estate of the deceased Contractor and/or the surviving partners of the

estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm

liable to damages for not completing the Contract.

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the sole

arbitration of a person nominated by Managing Director, PGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there

under. The award in such arbitration shall be final and binding on all the parties. Work under

the agreement shall continue during the arbitration proceedings unless the PGVCL or the

Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming part

of the enquiry or Contract are property of PGVCL and shall not be used for any other

purpose, except for the execution of the contract. All rights related to the technical

specifications, drawings and records are reserved by PGVCL only and no part or partial

should be reproduced, copied or alter without prior permission to PGVCL in writing. In the

event of the breach of this provision, PGVCL can claim the damages caused by such

23.Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

23.1 Has submitted fake, false or forged documents/certificates

23.2 Has revised/withdrawn price bid after opening of Techno:

commercial bid, until and unless it is sought for

23.3 Has refused to accept Letter of Acceptance/Purchase

Order/Work Order after the same is issued by the Company

within the validity period and as per agreed terms and conditions

23.4 Has committed breach of contract or has failed to perform a

contract or has abandoned the contract

23.5 Has failed to provide suitable expertise for the work as per

prescheduled program

23.6 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the

LOA, if the Letter of Acceptance (LOA) is placed subject to

submission of type reports / documents to the firm.

23.7 Has indulged in construction and erection of defective works.

23.8 Has substituted materials In lieu of materials supplied by the

Company or has not returned or has short returned or has

unauthorised disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

23.9 Has involved in malpractices such as bribery, corruption, fraud,

canvassing and pilferage

23.10 Has unauthorised obtained official company information or

copies of documents, in relation to the Tender/Contract

23.11 Has failed to follow the stipulated mode of communication, if

specified by the tendering authority/ purchaser.

23.12 Any other ground for which in the opinion of the Company

makes it undesirable to deal with the Firm, and

23.13 In case the State Government directs the Company to place a

firm in stop dealing/ banned for business dealing/ blacklisting

23.14 The firm, stop deal and/or banned for business dealing and/ or

blacklist by GUVNL or any subsidiary Companies of GUVNL

shall be considered as a stop deal and/ or banned for business dealing

and/ or blacklisting for all Companies.

24. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are

24.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop

deal/ banned for business dealing.

24.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in

any Company of GUVNL and its Subsidiary Companies,

(i)No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and

the bid submitted by the Firm shall be returned.

24.3 Action to be taken, when a Firm and/or proprietor/ partner/

director of the firm is put on Stop dealing/ Banned for business dealing by

GUVNL or any of its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the

Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price

bid, the price bid of the Firm should not be opened and the bid

submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be

ignored and will not be further evaluated. The Firm will

not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall be

considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should

be returned after obtaining confirmation from GUVNL

and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

24.4 If a Firm is put on Stop dealing / Banned for business dealing in

one Company and is already executing work and/ or Letter of

Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such

awarded work / supply.

24.5 The amount of EMD/SD/ any payment against supply withheld at

the instance of GUVNL or any of its subsidiary Companies shall be

appropriated against the dues recoverable from the firm by GUVNL or

any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee

shall be en-cashed and appropriated.

24.6 The Stop dealing/ Banned for business dealing shall be Firm-

specific and when a Firm is put on Stop dealing/ Banned for

business dealing, all the manufacturing works of the Firm shall be on Stop

dealing/ Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

24.7 If the Firm placed on Stop Dealing/ Banned for business

dealing is a Proprietary Concern, then all the Concerns of the same

Proprietor shall also be considered to be on Stop Dealing/ Banned

for business dealing.

24.8 The Board of Directors of the concerned Company may

however, if he considers it to be in the interest of the Company, remove

the ban in respect of any specific Service from any Contractor for that

25.Every bidder should, at the time of submission of bid, give a declaration as per Annexure

VI attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has

not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and

it’s any Subsidiary Companies.

26. Conflict of interest among Bidders/ Agents

A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict of interest can lead to anti-competitive practices to the detriment

of Procuring Entity's interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any director indirect subsidy/ financial stake from any

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorise only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;

2.Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/ management, only one unit should quote. Similar restrictions would

apply to closely related sister companies. Bidders must proactively declare such

sister/ common business/ management units in same/ similar line

i ) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders for particular quoted item, as

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

Details of work experience in last three years

(To be completely filled by the Bidder)

Company with full Work

Sr. Ref. & date Details of order

address, phone, fax Work Description Order

No. of the order

and name of contact Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached with this

• If necessary, separate sheet may be used to submit the information

Vendor registration No: -_____________

Tender No: PGVCL/Tender ID-

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with full Ref. & date Work

Sr. completion with

address, phone, fax Work Description of the Order

No. Certification of Order

and name of contact order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Tender No: PGVCL/Tender ID-

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in this

sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter

No, Clause No. of the tender Deviation offered

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. No. Name of equipment Date of purchase Date of calibration Utility

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by GUVNL

and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried out Rating & Type /

Name of the Results

Sr. No Report No. & at (Name of Designation of Item /

test Conducted Of the Tests.

Date Laboratory) Equipment

List of Performance Certificate:

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Sr. Type Of Accident Nos. of Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING OF

Ref: - Tender No: PGVCL/Tender ID -

M/s_____________________________________________ hereby declare we will provide ______ nos

of labours to carry out this tenders scope of work. We are having Labour Insurance Policy

No.____________________ for ________ nos of our labours. We declare that, as mention below table,

we are having following safety gadgets of our own and they all are in good condition.

List of Safety Gadget Unit

No. owned by bidder

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: Tender ID=

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

for____________________________________________ of (Supply/ Erection/Supply & Erection Work)

(Name of the material/equipment/Work) for Rural Division No-2, Junagadh, Paschim Gujarat Vij Company

Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of

EMD) valid till _________ (Mention here date of validity of this Guarantee which will be 5 (FIVE) months

beyond initial validity of Tender’s offer) which is required to be submitted by the tenderer along with the

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank

Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to

pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer authorized

by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said Paschim Gujarat Vij Company Ltd. on behalf of

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Ltd.

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked

and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in

the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alternations made, given,

conceded with or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please Mention here Complete Postal Address of Signature of the Bank’s Authorized Signatory with

the Bank with Branch Code, Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any Officer authorized

by it in this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________ to

the said Paschim Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not

be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or

by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address of Signature of the

the Bank with Branch Code, Telephone and Fax Bank’s Authorized Signatory with Official

Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

This agreement is made at ___________the ___day of______month _______Year between the Paschim

Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the Contractor

“which expression shall unless excluded by or repugnant to the context included its successors or permit

assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at

Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression shall

unless excluded by or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly desorbed

enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of the Company, a list where

of is made out in the schedule here under written and all of which said documents are deemed to form part

of this contract and include in the expression “The works “wherever herein used, upon the terms and subject

to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection of HT

/ LT Line & T/C and Underground cable up on the terms and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and described

or which are implied therein of therefore respectively or are reasonable necessary for the

completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid the

company both hereby covenant with the contractor to pay all the claims of money as and when they

become due and payable to the contractor under the provisions of the contract such payment to be

made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever

including the right to reject and cancel on default or breach by the contract of the conditions and

the covenant as stipulated in the general conditions specifications form Or tender schedule drawing

etc. attached with the Company LOA No. ____________________________, Dated ____________.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid

work. The Contractor will also provide all required Safety Gadgets to his Supervisors and labours to

execute the work mentioned in Tender. On violating or breaking the Safety Rules and Regulations,

and if Supervisors/Labours are found without Safety Gadgets, “The Company” reserves the right to

take actions as per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such an

event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Company, stop

all further sub-contracting or purchasing activity related to the work terminated, and assist “The

Company” in maintenance, protection, and disposition of the works acquired under the Contract by

the Company. In the event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the proprietor

of the propriety concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract “the Company” shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any compensation to the

estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on account

of the cancellation of the Contract. The decision of the Company that the legal representatives of

the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of such cancellation the

Company shall not hold the estate of the deceased Contractor and/or the surviving partners of the

estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered by

mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter other

terms and conditions of the contract and the contract so altered or revised shall be and shall always be

deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY having

given contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be awarded to me

in the next one year and in terms of the condition in clause 33 of the COMPANY’s tender and contract for

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen payable

under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said Act for death or

injuries caused to the workmen engaged by this presents, if such compensation is paid by the COMPANY as

principal under such sub-section (1) of section 12 of the said Act on behalf of me, to pay such amount of

compensation on demand within 48 hours to the COMPANY that it might have to spend as legal and other

incidental charges in defending any suit or action arising out of the death of injuries in regard to

compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or injuries

to the workmen engaged by me. During the execution of work of said contract and all future contracts that

may be awarded to me in the next one year is filed by the worker against the COMPANY, I shall imbrues to

the COMPANY such sum that the COMPANY is required to spend as legal and other incidental charges in

defending such suit or action and also the amount that may be ordered to be paid to the worker / or his heirs

as compensation and that the above written bind shall remain in full force and virtue till the COMPANY is

required to defend such suit or action filed by the workers and or heirs against the COMPANY. Further it is

applicable on death of contractor himself also. No any compensation will be claimed by legal heirs of

Signature of the Executant

Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work 11 KV and L.T.

Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the PGVCL. The inferior and

unsatisfactory work is liable for rejection and to be rectified at the cost of contractor. The work will have to

be carried out as per programmed laid down by department and under the entire instruction of engineer-in-

Charge and contractor should employ supervisor who could supervise the works through out and he should

remain present on site. No tools & Tackles will be supplied by the department.

(A)Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by the contractor at

his cost. The Company will assist the contractor in getting necessary permission for tree cutting etc. Any

claim for compensation in above respect will have to be borne by contractor.

(B)Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will be shown to the

contractor. He should adhere to these locations in all circumstances unless directed by the department to

make any change.The Poles from One site to other site or at proposed locations must be carted by

loading on Tractor or Hand-Cart. The Poles shall not be carted by toeing/Dragging with Tractor or Cart or

with any other means.

(C)Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of the pole and for

grounds of any other nature. The pit must be size of 2 X 2 X 5 feet. The poles and guys must not be set at

the edge of cuts/at shore/embankment where the soil is liable to be washed or eroded out of such setting

should be avoided. While back filling, earth must be packed tight and in no case earth be dumped to

greater depth more than four inches without being rammed, hard before the next layer is thrown in. Extra

earth should be packed around the poles and rammed.

The cost of damage done to the pole during erection will be recoverable from the contractor. No pole,

which is out of plumb or out of alignment shall be accepted. The pole will be in his safe custody till

erected and he is liable to compensate to the Company the full cost of pole along with supervision

charges, if the pole is broken during erection, or stolen from his custody. He should be able to render full

account of the poles entrusted to him whenever the Supervising Officer demands to scrutinizes the same.

(D)Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the village,

excavation of pit, erection in position (with base plate where required), of 8/10 meter PSC poles / 9 to

meter Steel Pole or any other suitable pole, fitting of clamps and cross arms and fabricated materials,

fixing of caution board, anti-climbing device etc. complete as per drawing and specification inclusive of

painting, numbering. Generally vertical formation will be used on each pole. However horizontal

formation will have to be used in special circumstances as per instruction at Engineer in change.

(E)Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or telephone line

crossing, terminal structure for distribution transformer centre comprises of Excavation suitable pits and

refilling of earth, erection in position of two Nos. of 8/10 meter PSC

poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross arms, bracing cross arm

bracing etc. as per drawing/ standards with mounting D.O. fuses/A.B. switches/HT metering equipment’s

etc., painting, Pole numbering, fixing of caution Board and anti-climbing devices.

The D.P. must be properly aligned and must be in plumb. Special structure if included will be erected as

per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(F)Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT pin and strain

insulators, binding on insulators, jumpers, the jointing in HT line will be done by twisting sleeve joints as

per standard practice. Care must be taken in handling the conductor to protect against cuts, scratches or

kinks. The conductor must not be drawn over rough or rocky ground, when it is liable to be damaged.

AAA/ACSR conductors must be drawn on wooden or aluminium pulley only. Wastage and cutting should

be avoided as far as possible. Not more than 3 % sag will be accepted in the materials account. The sag

and spans will be maintained as per drawing/standard. The cross arms insulators must be so fixed that

neither tilts nor bands from position. The sagging should be uniform for all conductors and uneven

sagging will not be allowed. The ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as

mentioned below.

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage not exceeding 650 Volts 5.5 Meters

Along any street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

If bare - 4.6 Meter

Elsewhere than For lines of voltage up to and including 11,000 Volts

If insulated- 4.0 Meter

along or across

any street For lines of voltage exceeding 11,000 Volts but not

exceeding 33 kV

 An overhead line shall not cross over an existing building as far as possible and no building shall be

constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or terminates

on any building, the following minimum clearances as per IE Rules 2010 Clause No. 60 from any

accessible point, on the basis of maximum sag, shall be observed, namely:-

(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof-

(a) when the line passes above the building a vertical clearance of highest part of building

immediately under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters from the nearest

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or terminates on any

building, the following minimum clearances as per IE Rules 2010 Clause No. 61 from any accessible

point, on the basis of maximum sag, shall be observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V above the building a

vertical clearance of highest part of building immediately under such line 3.7 meters from the

(b) When the line having voltage 650 V and up to and including 11000 V passes adjacent to the building

a horizontal clearance between nearest Conductor and any part of such building on the basis of

maximum deflection of wind must be 1.2 meters

(iii) Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No. 69 are as

1 Low and Medium 2.44 3.05 4.58 5.49

In case of illegal construction / structure on the line under erection, the same is to be put in written notice

to the Engineer-In-charge.

(G) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable pit size

of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators must be

inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire strands at both ends

the stay insulator must be even and must presents neat appearance and good workmanship. No stay

should be left loose but should be tight and straight to withstand in say cyclone or sand storm, the item

includes refilling of earth and painting of fabrication material. If stays are not required to be concreted,

a pre casted cement concrete block will be supplied by the department from his division store which the

contractor will have to transport at his own cost to the site of work and will have to use for fixing of

anchor rod at site.

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is required to be

carried out. The earthing pipe/earthing plate/earthing coil supplied by the company shall be used as per

specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing pipe/earthing

plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must be buried at least

Meter in ground and to be kept 2.0 Meters above ground along the Pole. The earthing are to be done at

place as indicted in the pole schedule or as selected by the field Engineer. The coke and salt will have to

be supplied by the contractor at his cost. Erection of earthing should be carried out under the

supervision of the Engineer in charge or nominated Supervisors. At least 20 KG of salt and 20 KG of coal

per earth on alternate layers (as per drawing) will be used by contractor. No amount will be paid if the

work is not done in accordance with these specification.

The guarding will have to provide at crossing of lines, telephone line crossing, road crossing and any

accident prone places as indicated by the Engineer in Charge. The work comprises of fixing of guard

cross arms, eye bolts, guard cradle as per design, GI cross lacing wires complete. Any special type of

guarding if required will be designed by the department. Binding cross arms must be used where the HT

line crosses the road. The ground clearance, line to line clearances etc. to be maintained as per IE Rules

2010 69 and 70. The poles for road crossing may be concreted as instructions of the Engineer In-charge.

The work has to be carried out as instructions of the Engineer In-charge.

(J)Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of approved

aluminium paint. All fabricated material will also be painted with two coats of approved aluminium

paint and there should be sufficient interval between every coat of painting in order to allow for drying.

The bolts and must shall be dipped in anticorrosive oil before insertion. The lower portion of steel poles

up 3 foot above ground level shall be cleaned of all dust and rust. This surface should be given a base

coat of red lead and an additional coat of black bituminous paint before inserting in the ground. The

good quality paint will be supplied by the contractor and should be of I.S.I mark and will be got

approved from Executive Engineer, prior to starting work.

Name of the feeder and pole number has to be written on all the poles in English/Gujarati as per

instruction of Engineer In-charge. The colour of back ground and name/number must be of contras

colour. Prior to apply Colour for Numbering on P.S.C poles, it should be properly cleaned and all

accumulations of earth, dirt etc. should be removed.

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to be

concreted without any special reason. The Concreting of PSC Poles must be approved by concerned

Executive Engineer prior to executionas per Tender Condition mentioned under Section III Clause No.

2 and sub clause No. 8. Certificates for special Reason and approvals must be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given by Engineer In-

Charge as and where required. Concreting should be with one part of cement, two part of specified

quality sand and four parts of well burnt Brice bats (1:2:4). The mixture should be prepared on GI sheet

and should be free from the dust. Cement, river sand and metal should be used by contractor at his own

cost. The finishing coat of cement plaster shall be applied on outer surface Concreting and boxing for

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay 2 x 2x 1 Feet

(0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h) (2’ above and 1' below ground)

(L)Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two poles structures

as per standard drawing and 5 KVA Transformers are to be on Single Pole. This work include erection of

special two pole structure as per Item No. 2 and fixing of all fabricated material for support of line, L.A.,

HG Fuse/AB Switch, Transformer, LT Dist. Box, cable wiring, anti-climbing devices etc. The works

includes of transportation and hoisting of transformer, numbering and painting of all fabricated

materials. For transformer having capacity of 100 KVA and above MS channel shall be utilize which will

be supplied by the company. Three Earthing are to be provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on other side.

3) For neutral, two separate Earth wire on both side of Transformer and to be common at ground.

All three earthing are to be done as in Delta Formation as shown in the attached Drawing. All earthing

wires are to be connected by proper size of lug and bolted at each earthing points properly. The

Earthing of Transformer Body must be done with lug only. Looping or winding with Earthing Bolt on

Transformer Body is not allowed. Earthing wire Lugs are to be brought by Contractors. No any extra

cost will be paid for this material.

Extra payment for hard soil or rock is payable as per SOR as per committee report to be formed to

decide hard soil or rock which shall consists of Concerned SDO, Deputy Engineer (Tech) and Executive

The cost of damage done to the transformer while erection/Transportation is recoverable from

Before starting the work(new, alteration or addition) and during the works the contractor must obtain

lineclear wherever necessary for the concernedofficer of this office of other Office. For any

damagedone to the Men, Materials and/or property due to non-observance of rules, the contractor will

be solely responsible.

SECTION IX: Drawings

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Arrangement of Transformer

Sign & Stamp of the Bidder

Earthing Arrangement for Transformer Centre

Sign & Stamp of the Bidder

Arrangements of Guy

1. Guy Clamp 2. Turn Buckle and Eye Bolt 3. Guy Insulator

4. Guy Wire 5. Guy Rod 6. Guy Pit (2 X 2 X 5 ft.)

7. θ 30 to 40 Deg.

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Double Pole (D.P.) Structure

Sign & Stamp of the Bidder

Guarding under 11 KV Line

Sign & Stamp of the Bidder

Guarding under LT Line

Sign & Stamp of the Bidder

LT Line Horizontal Formation and Clearances (415 V)

Sign & Stamp of the Bidder

LT Line Vertical Formation and Clearances (415 V)

Sign & Stamp of the Bidder

LT Line Horizontal Formation and Clearances (230 V)

Sign & Stamp of the Bidder

LT Line Vertical Formation and Clearances (230 V)

Sign & Stamp of the Bidder