OEM TENDER FOR ARC FOR MAINTENANCE SUPPORT OF PSA UNITS IN BPCL, MR BY UOP SERVICE ENGINEER (2 YEARS)

To, REQUEST FOR QUOTATION

M/s. BPCL ESTIMATE Collective RFQ Number/ Purchase Group

MUMBAI . India - 400038. 1000455075 / N11-ELECT/INST SERVICE

Ph:,Fax:. Contact person/Telephone

Vendor Code:300648 Kuranjekar Pragati Sawalram

Email:[email protected]

RFQ No/Date: 6001930248 / 08.05.2026 Quotation Due Date/Time:22.05.2026/14:00:00

Material/Services required at:

M/s. BHARAT PETROLEUM CORPN. LTD

MUMBAI REFINERY

Subject : OEM Tender for ARC for Maintenance Support of PSA Units in BPCL, MR

by UOP Service Engineer

You are invited to quote online through BPCL E-Procurement website

https://bpcltenders.eproc.in "On-Two-Bid Basis" for the subject work as per

the enclosed Tender Documents.

Tender Type: OEM Single tender

Bidding Type: Two Part Bid (Techno-commercial bid & Price Bid

PBG: Applicable (5%)

LANGUAGE OF BID:-

All information in the Bid shall be in "English" language. All correspondence

and documents relating to the bid exchanged by the Bidder and BPCL shall be in

TWO BID BASIS:-

1. UN-PRICED TECHNO COMMERCIAL BID.

Un-priced techno commercial bid shall comprise your technical details and

confirmations to our tender specifications.

Commercial terms shall be clearly mentioned in this bid.

You shall submit / upload your Price bid along with all required documents, on

or before the due date specified on GeM portal.

Note:- Quoted prices shall be all inclusive.

Hard copies of the bids shall not be submitted to this office, since hard

copies shall not be considered for evaluation.

Your quoted rates shall be inclusive of all applicable non- Indian taxes &

Page 1 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

duties. Your quoted rates shall also be inclusive of Indian withholding tax.

Please confirm the same in your offer.

Your quoted rates shall be inclusive of all applicable taxes and duties except

GST (CGST+SGST / UTGST) / IGST which shall be paid by BPCL. Indian TDS shall

be born by BPCL.

Any statutory variation in GST (CGST+SGST / UTGST) / IGST or introduction of

any new statutory taxes and duties within the contractual completion period

shall be to BPCL account, against submission of documentary evidence for

substantiating the variation by way of relevant notification. However in case

of delay in completion period beyond the contractual date, for reasons

attributable to Bidder, any increase in these rates or any new statutory taxes

and duties introduced during the period beyond the contractual completion date

shall be borne by the Bidder, whereas any decrease passed on to the owner.

It is mandatory for the foreign bidder to furnish the documents for the

compliance to requirement of PAN No. , Tax Residency Certificate and Form

No.10F (applicable for foreign bidder in case of services in India is required

as per scope of bidding document) as per Income Tax Act in case his receipts

are subject to tax deduction at source in India :

PAN as per the Indian Income Tax requirements shall be submitted, failing

which the Supplier/Contractor/Consultant shall be responsible for any

additional tax deduction at source as per the provisions of the Indian Income

Tax Act/Rules and the same shall be deducted from the payment made to

supplier/contractor/consultant.

ii) Tax Residency Certificate (TRC)-

TRC containing prescribed particulars as per the Annexure from the Government

of foreign country in order to claim the benefits of DTAA as per the Indian

Income Tax requirements shall be submitted, failing which the relief under

DTAA will not be available and consequently the actual rate of withholding tax

will be applicable and deducted from the payment made to

supplier/contractor/consultant (i.e., non-resident taxpayer). The TRC shall be

duly verified by the Government of the country of which the assessee claims to

be a resident for the purposes of tax.

In additional to TRC, in order to claim the benefits of DTAA, bidder shall

also submit additional information in form no. 10F as per Annexure. Form 10F

has to be signed & verified by the assessee himself.

The above shall be furnished before release of any payment or within one month

of the release of Order, whichever is earlier. In case of failure to submit

the above information, any additional tax liability on Owner, will be deducted

from the payment due to the contractor.

Page 2 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

Your quotation shall be valid for period of 120 Days from the tender due date.

Submission of tenders on line:-

The intending Bidders(s) are requested to obtain Digital Signature Certificate

(DSC) as per the details given on BPCL eproc tendering site

(https://bpcltenders.eproc.in).

Bidders are requested to submit / upload their UNPRICED & PRICED BIDS along

with all required documents, if required, on or before the due date and time,

on BPCL E-Procurement website https://bpcltenders.eproc.in

In tender attachment general instruction for bidders have been attached for

Login / Registration process on e-tender site. Same must be refereed before

approaching any helpdesk member for easy understanding and discussion with C1

India E-Procurement team.

For any further assistance regarding online submission of bids on BPCL

E-Procurement website https://bpcltenders.eproc.in, you may contact our

following Helpdesk support nos. :

M/s. C1 India Help-Desk contact details : -

1) Mr. Sachin Toraskar on Mobile

email : [email protected]

2) Mr. Rahul Naik on Mobile

email : [email protected]

3) Mr. Ujwala Shimpi on Mobile

email : [email protected]

4) Mr. Diksha Naik on Mobile

email : [email protected]

5) Mr. Saranraj Naicker on Tel: +91-124-4302000 Ext:110

email : [email protected]

6) Mr. Fairlin Jivin on Tel: +91-124-4302000 Ext:

email : [email protected]

If bidders are unable to reach helpdesk team, they can raise the issue to

support team email id.

Support email id:- [email protected]

You are requested to have all your queries clarified before bidding. However,

if you still have deviations from our RFQ and the attachments (specifications

/ scope of work / Drawings) etc. please indicate deviations in your offer in

the bidding form titled 'DEVIATIONS' attached in the etender giving reference

to RFQ clause no. Deviations appearing in this attached bidding form of the

E-Tender titled 'DEVIATIONS' shall only be considered while evaluating the

offer. In case there are no deviations, please submit "NIL DEVIATIONS".

Deviations mentioned elsewhere shall not be considered for evaluation.

Page 3 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

In case of any technical clarification, please contact BPCL

Engineer-in-charge.

1. Mr. Parsewar Damini Balaji

MANAGER (MAINT - INSTR), MR

Tel No. 022-2553 Extn -3443

Email: [email protected]

In case of any commercial clarification, please contact.

1. M/s. Kuranjekar Pragati Sawalram

ASSISTANT EXECUTIVE (CPO-R), MR

Email: [email protected]

Scope of Work :

SCOPE OF WORK FOR EXPERT SERVICES - UOP PSA SYSTEMS

A. Introduction

BPCL Mumbai Refinery has three PSA units (1. NHGU, 2. HCU and 3. HGU) supplied

This scope of work defines the services of Expert from UOP for

troubleshooting, tuning and other necessary advisory services for the upkeep

and reliable functioning of these PSA units.

B. Existing Systems

1. System Details:

There are three PSA units at BPCL.

i) NHGU Unit 12-Bed PSA (T6262)

ii) HCU unit 5-Bed PSA (T6277)

iii) HGU unit 5-Bed PSA (T6220)

C. Scope of Work

1. Service by UOP

1. UOP-Expert shall visit BPCL site upon intimation from BPCL. BPCL shall

intimate UOP through E-mail for the required visit along with details of the

issue being faced. Date and time of the visit shall be agreed mutually between

2. UOP shall depute their Expert considering the current issue detailed in the

email from BPCL.

3. UOP-Expert shall carry out the analysis of the issue and provide guidance

Page 4 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

with necessary supervisory services to BPCL for resolution.

4. UOP services shall include at least below listed activities

a. troubleshooting of the PLC hardware & software, including any logic and/or

HMI graphic modifications if required,

b. analyzing the trends & alarms of PSA operating functionalities,

c. identifying the root cause,

d. suggesting the action points for resolving the issue,

e. provide guidance and supervision for activities to be executed by BPCL,

f. tuning of the PSA operating parameters,

g. recommendations for monitoring and maintenance activities by BPCL

h. on-site training for BPCL personnel (Man days for training shall be

considered additional to the site service)

5. During the site visit, UOP-Expert shall carry any special Cable and/or

software required for communication with the existing UOP supplied PLC system.

The UOP supplied programming PC/Laptop with standard Ethernet cable with RJ45

connector shall be provided by BPCL.

6. UOP-Expert shall follow HSSE requirements at BPCL site, viz. Full body

suit, Hard hat, Safety Shoes, Multi-gas detector (H2S, CO, O2, H2).

1. Site readiness and access to UOP Expert to execute the scope of services.

2. Execution of activities like installation, replacement, cable works, and

any other physical activities as suggested by UOP-Expert.

3. Travel & accommodation of UOP-Expert. Travel shall be arranged from within

India and accommodation shall be arranged within Mumbai city.

Other Conditions of Contract:-

1. BPCL Mumbai Refinery is an ISO:50001:2018 certified Refinery and is focused

on energy efficiency. In line with the same, all Bidders providing services

for BPCL Mumbai Refinery should preferably deploy energy efficient equipments

such as energy efficient welding machines, LED temporary lighting and

temporary window AC of BEE 4-star rating and above for execution of the work.

2. Bidders / Service provider hereby agrees to ensure that the contract labour

engaged by him / her for carrying out his / her contractual obligations will

be upto 60 years of age. In case of any deviation the Management reserves the

right to take suitable action against the Bidder / Service provider.

3. The Bidder shall be obliged to pay the wages through 'electronic payment

mode' in the personal bank account of his/her workmen deployed at the site of

BPCL, Mumbai Refinery sites. The wages shall be paid by electronic payment

mode within 7 days of the end of previous month.

4. It shall be the responsibility of the Bidder to provide documentary and/or

any other proof in terms of Payment of Wages and/or any other remittances to

Page 5 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

workmen through bank account, to the Corporation i.e. BPCL. It shall be

obligatory on the Bidder to submit the aforesaid documents etc. as a condition

precedent for payment of bill / invoice raised as per the agreed terms.

5. The Bidder, being the employer in the relation to persons engaged/employed

by him for providing the services, shall alone be responsible and liable to

pay wages/salaries to such persons employed by him from time to time which in

any case will not be less than the minimum wage as fixed or prescribed for the

scheduled employment of "Construction or Maintenance of roads or Runways or in

Building Operations.

The Bidder shall be obliged to pay the wages by electronic payment mode to the

personal bank account of the contract labour within 7 days of the end of

previous month.

6. Bidder shall always examine the drawings and work front released to them.

In no case the executed value of the job shall exceed the awarded value of the

contract. 'No Cost overrun and Time overrun' will be permitted on Purchase

orders / Annual Rate Contracts awarded against this tender. Hence it is

requested to take utmost care while executing the job and ensure that, jobs

shall be carried out within the approved contract value and time limit. CPO-MR

will not be able to honour any payments that exceed the contract value.

Additional payment will not be made if the job executed is beyond the awarded

contract value.

7. For engagement of Workers to carry out Jobs awarded under PO or Contract

the Bidder is solely responsible for prior understanding of the Process of

issuing Entry Passes and vehicle passes. Bidder has to apply online in the

Bidder Management System (CMS) for all passes for his contract staff.

Following Mandatory Documents are required for the issue of access card

" All contract staff has to undergo Safety training which will be imparted by

our safety dept Free of cost

" Police verification Certificate.

" Medical fitness certificate carried out by the certified surgeon

" Enrolment under ESIC/WC policy as applicable

" PF enrolment is must. Form 11 is not accepted

" Personal Bank account details are required for transfer of salary

" Passport size photograph is to be uploaded in the CMS

The Bidder shall be solely responsible and liable for losses arising out of

delay and / or non-execution of the Job due to inability to produce mandatory

documents required for issuance of Entry Passes to his Workers.

Below mention is list of documents required for Vehicle pass entry (RFID*) as

" Copy of awarded BPCL PO (Front Page)

Page 6 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

" RC Book of Vehicle.

" One Time Road Tax payment Documents.

" Valid Insurance copy.

" Valid PUC Certificate.

" 'T" Permit (Taxi Permit)

" Permanent driving License of Driver.

" Safety training Certificate.

" A letter from User Department to issue IDL.

*RFID Of Contract vehicle will be issued by concern user Department.

8. Please note that all vehicles hired for usage by BPCL, or vehicles used by

contractor inside refinery premises, are mandatory to have "Taxi Permit".

Usage of personal vehicles for commercial purposes inside the refinery is a

violation under Motor Vehicle rule and if found guilty, action as deemed fit

shall be taken. This clause will overrule all other taxi permit-related

clauses mentioned anywhere in tender documents i.e., special condition of

contracts, scope of work etc. Also, all vehicles shall have Yellow

registration boards as applicable for commercial vehicles specified by state

RTO, from time to time.

09. For getting entry inside BPCL Mumbai Refinery it is mandatory for each

contract person to have Access Card issued by Employees Relation department as

mentioned above. This access card is issued on a chargeable basis and charges

is nonrefundable. Recovery of this charges shall be done through debit entry

from respective Bidder account by BPCL. This charge needs to be considered

while submitting bid. BPCL will not make any payment for this in any form and

needs to be borne by bidder itself.

" There would be payment of Rs 400/- + GST (Per card, Non-Refundable) for all

categories of access card.

" After the expiry of the PO new cards would have to be made, same card

cannot be used for a different PO.

" Penalty of Rs 600/- +GST Per card would be levied for reissue of card in

case of damage/loss.

10. Limitation of liability:-

Clause 97 of GCC and 29 of GPC shall be read as mentioned below.

The aggregate total liability of the Contractor to Owner under the Contract

shall not exceed the total Contract Price, except that this Clause shall not

limit the liability of the Contractor for following:

a. ln the event of breach of any Applicable Law, liability of the vendor shall

be Limited to the cost incurred / to be incurred by BPCL towards payment of

any Penalty / fee / interest / professional charges etc.; or

b. ln the event of fraud, wilful misconduct or illegal or unlawful acts, or

gross Negligence of the Contractor or any person acting on behalf of the

Page 7 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

c. ln the event of any claim or loss or damage arising out of infringement of

Intellectual Property, maximum liability shall be restricted to the actual

cost of defense and any claim arising out of infringement of intellectual

Neither Party shall be liable to the other Party for any kind of indirect or

consequential loss or damage, loss of use, loss of profit, loss of production

or business interruption

which is connected with any claim arising under the Contract.

11. General Conditions of contract (GCC) of Bharat Petroleum Corporation

Limited as attached with this tender shall be applicable for this tender.

12. "Un-Priced Bid", i.e. Techno-Commercial Bid, shall be complete with all

technical and commercial details (other than price) duly filled, signed and

stamped essentially containing the following documents shall be

submitted/uploaded:-

i) Declaration form as per the format.

ii) Acceptance, Compliance, Deviations and Exceptions -

Bidders are requested to have all their queries clarified before bidding.

Bidders are required to confirm and accept all the terms and conditions of the

RFQ. However, if they still have deviations from our RFQ and the attachments

(GCC, SCC, specifications, scope of work, special instructions to bidders,

etc.), they can indicate deviations in the Form provided along with

Instruction to Bidders giving reference to clause no.

iii) Duly signed and stamped RFQ / Tender document, Special conditions of

contract, scope of work etc. shall be uploaded as a token of acceptance.

iv) Form for GCC acknowledgement

v) Integrity pact sign & stamped with witness signatures, if applicable.

vi) Holiday listing declaration on company letterhead

vii) Undertaking from Contractor regarding Contract Labour Engagement - Age

BASIS OF EVALUATION:- Grand total wise in line with GeM.

Tender shall be evaluated on OVERALL L1 Price (L1 Price shall be calculated

equal to Total basic quoted price plus GST applicable on the total basic

quoted) quoted on GeM portal (Not BOQ submitted). It is also mentioned that in

Page 8 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

case of any mismatch between quoted price inclusive of GST on GeM portal and

Bill of quantity (BOQ) break up submitted, quoted price on GeM shall prevail

and will be treated as final price for further evaluation. Bidders are advised

to take proper care while submitting price bid on GeM portal and ensure that

final price mention on GeM portal is inclusive of GST and is sum of all SOR

item prices. No upward variation of prices will be allowed in any SOR item

within BOQ break up submitted in case of any mismatch.

The Contract Price shall remain firm and fixed till the completion of Work in

All charges for submission of bid / GeM Statutory Charges shall to be borne by

bidder. BPCL will pay only the 'quoted charges inclusive of GST'. No other

extra charge shall be paid by BPCL.

The Seat of arbitration shall be at Mumbai.

BID REJECTION CRITERIA FOR TENDER :-

The following provisions of the bidding document must be adhered to without

deviation, failing which the bid shall be considered to be non-responsive and

shall be rejected.

" Time schedule

" Security Deposit/Performance Bank Guarantee (Above 10 Lakh)

" Scope of Work / Scope of Supply

" Price Reduction Schedule / Liquidated Damages for delay

" Payment Terms

" Deviation to terms & conditions of RFQ / and its Addendum / Corrigendum if

" Presumptions etc. in Price Bid and "terms & conditions of tender".

" Defects Liability Period

" Schedule of Rates / Prices

" Any type of price information in Technical Bid / un-priced bid.

" Bidder does not quote for any service item in price bid

" Bidder quotes "zero" for any service item in price bid

" Non submission of Holiday Declaration

Clauses for Land Border with India :-

I. Any Bidder from a county which shares a land border with India will be

eligible to bid in for this tender only if the bidder is registered with the

competent authority. Further ,any bidder (including bidder from India) having

Page 9 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

specified transfer of technology (ToT) arrangement with an entity from a

country which shares a land border with India, shall also require to be

registered with the same competent authority (For Competent Authority

hereafter mentioned anywhere in para related to Land Border clause shall be as

per Department of Expenditure O.M. No. 7/10/2021-PPD(1) dated 23rd February,

II. "Bidder" (including the term 'tenderer', 'consultant', or 'services

provider 'in certain contexts) means any person or firm or company, including

any member of a consortium or joint venture (that is an association of several

persons, or firm or companies), every artificial juridical person not falling

in any of the descriptions of bidders stated hereinbefore, including any

agency branch or office controlled by such person, participating in a

procurement process.

III. "Bidder (or entity) from a country which shares a land border with India"

for the purpose of this tender means:-

(a) An entity incorporated, established or registered in such a country; or

(b) A subsidiary of an entity incorporated, established or registered in such

(c) An entity substantially controlled through entities incorporated,

established or registered in such a country; or

(d) An entity whose beneficial owner is situated in such a country; or

(e) An Indian (or other) agent of such an entity; or

(f) A natural person who is a citizen of such a country; or

(g) A consortium or joint venture where any member of the consortium or joint

venture falls under any of the above.

IV. The beneficial owner for the purpose of (iii) above will be as under

1. In case of a company or Limited Liability Partnership, the beneficial

owner is the natural person(s), who, whether acting alone or together, or

through one or more juridical person, has a controlling ownership interest or

who exercises control through other means.

a. "Controlling ownership interest" means ownership of or entitlement to more

than twenty-five percent of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or

to control the management or policy decisions including by virtue of their

shareholding or management rights or shareholders agreements or voting

2. In case of a partnership firm, the beneficial owner is the natural

person(s) who, whether acting alone or together, or through one or more

juridical person, has ownership of entitlement to more than fifteen percent of

capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals , the

beneficial owner is the natural person(s), who, whether acting alone or

together, or through one or more juridical person, has ownership of or

entitlement to more than fifteen percent of the property or capital or profits

of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the

beneficial owner is the relevant natural person who holds the position of

senior managing official;

Page 10 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

5. In case of a trust, the identification of beneficial owner(s) shall include

identification of the author of the trust, the trustee, the beneficiaries with

fifteen percent or more interest in the trust and any other natural person

exercising ultimate effective control over the trust through a chain of

control or ownership.

V. An agent is a person employed to do any act for another, or to represent

another in dealings with third person.

VI. [To be inserted in tenders for works contracts, including Turnkey

contracts] The successful bidder shall not be allowed to sub-contract works to

any contractor from a country which shares a land border with India unless

such contractor is registered with the Competent Authority.

VII. The registration shall be valid at the time of submission of bid and at

the time of acceptance of bid.

VIII. If the bidder was validly registered at the time of acceptance /

placement of order, registration shall not be a relevant consideration during

contract execution.

4. A) Party shall be bound to supply the material according to the

specifications given by BPCL. In the event of the party failing to supply,

BPCL shall be at liberty to make the purchases from the market at the rates

available in the market at that particular time in respect of those items at

the risk and expenses of the party. The amount if any spent in excess of the

contract rates as also the expenditure of transport, labour & packing

materials incurred in respect of such Purchases will be debited to Party

account and shall be liable to reimburse the same to BPCL.

B) Supply of the material shall be affected at the premises of BPCL

(Refinery) Mahul, As specified by the Company. In case the party supply is

rejected and not replaced within stipulated time, BPCL shall be at liberty to

purchase or procure the same from other sources at the risk and cost of the

5. It is the sole discretion of BPCL to increase/decrease the tendered

quantity/items and to award all or some of the quantities/items tendered while

placing Purchase order.

6. Certificates: All supplies shall carry a certificate declaring that

"Material supplied is exactly as per BPCL requirement". should accompany the

supplies when required. Without this your material may not be accepted at our

7. Packing: The material shall be packed in accordance with the rule, in

weatherproof, shipment worthy, eco-friendly packing and labeled, indicating

clearly the description of the item, hazardous nature if any, precaution and

care to be taken.

1) General Conditions of Contract.

2) General Terms and Conditions.

3) Special Safety Conditions.

4) Financial Deterrent for violation of Safety norms by Contractors.

Page 11 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

5) Memorandum of Agreement.

6) Energy Policy

7) QEHSS Policy

8) Policy for Holiday Listing of Vendors in BPCL

9) Instruction for Vendor registration / Financial Limit Enhancement

10) Scope of work

11) Bill of Quantity (BOQ)

12) Declaration Regarding Holiday Listing Status

13) Tender Declaration form

14) Technical deviation form

15) Commercial deviation form

16) GCC acknowledgement form

17) Payment terms

18) Format for MSE Certification by CA

20) Undertaking from Contractor regarding Contract Labour Engagement - Age

BPCL reserves the right to cancel the tender without assigning any reasons.

Item Material Qty Unit Unit Basic Rate

Description Delivery date (in Figures)

00010 ARC for Maint Support of PSA Units_YR 1 30.05.2026

The item 00010 covers the following services:

CONT ASST OEM SERVICE PER MANDAY (Mandays)

CONTRACT ASSISTANCE

RATE PER MANDAY FOR OEM PESONNEL TOWARDS SERVICE CHARGES.

Service Item 10: Unit basic rate in words ________________________________

Page 12 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

Item Material Qty Unit Unit Basic Rate

Description Delivery date (in Figures)

State GST % : ________ % Central GST % : ________ % Integrated GST % : ________ %

Union Ter. GST % : ________ % GST Comp. Cess % : ________ %

HSN Code / SAC Code : ______________

Billing State : ______________

00020 ARC for Maint Support of PSA Units_YR 2 30.05.2026

The item 00020 covers the following services:

CONT ASST OEM SERVICE PER MANDAY (Mandays)

CONTRACT ASSISTANCE

RATE PER MANDAY FOR OEM PESONNEL TOWARDS SERVICE CHARGES.

Service Item 10: Unit basic rate in words ________________________________

State GST % : ________ % Central GST % : ________ % Integrated GST % : ________ %

Union Ter. GST % : ________ % GST Comp. Cess % : ________ %

HSN Code / SAC Code : ______________

Billing State : ______________

Grand Total (inclusive of all taxes, duties/charges etc)

Page 13 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

TERMS & CONDITIONS

1.Pricing types

Note:- Bidders are advised to quoted Lumpsum price for each line item of this

tender based on data of quantity, unit of measure (UOM) and service

description given in BOQ (Bill of quanity) document as per GeM decided

philosophy applicable for this tender. During processing of payment this

Lumpsum quoted price or awarded rate whichever applicable case may be, shall

be break into such a fashion that total final awarded price for that item

shall be equal to multiplication of quanity and proportionate rate. This shall

be as per attached excel sheet.

E.g. Suppose BOQ of one item is as follows.

Short Text Quantity UOM

Hiring of items 12 MON

One of the bidder want to charge Rs.50,000/- per month inclusive of GST for

this services, then in this case they will have to quote/fill price in GeM

portal for this item as (Rs.50,000/- X 12 = Rs.6,00,000/-).

If by mistake bidder quote/fill price as Rs.50,000/- then price for providing

hiring of items for entire 12 months shall be taken as Rs.50,000/- only as per

GeM methodology. In this case bidder shall be paid @ (Rs.50000/12) Rs.4,166.67

per month only.

Hence proper caution to be taken while filling rate on portal. Once technical

bid received no ratification/ correction shall be possible and if job awarded,

bidder will have to provide services at their quoted Lump sum price for that

item. If not honored, then action as deemed fit shall be taken by BPCL.

Above note are subject to revision of GEM policy, in that case new revision

shall supersede this note and evaluation shall be done as per that latest

revised guidelines only. Bidders are advised to submit bid (Price bid) as per

latest methodology introduced on GeM portal.

2.Terms of delivery

CONTRACT VALIDITY:

Validity of the contract shall be till 31st December

LIQUIDATED DAMAGES FOR DELAY:

Refer clause 22 of General Condition of Contract (GCC) i.e. In case the

contractor fails to complete the whole work within the stipulated period, he

shall be liable to pay liquidated damages of 0.5% of the value of contract per

week and / or part thereof of the delay subject to a maximum of 5% of the

value of the contract.

Page 14 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

3.Terms of payment

PAYMENT TERM :-

1. UOP shall quote man day rates for the UOP-Expert during his visit at BPCL

2. The quoted rates shall be applicable for 8 (Eight) working hours at BPCL

3. Payment shall be processed after completion of site visit and signing of

timesheet with minutes of the activities carried out.

4. Separate PO shall be issued to UOP on completion of the site visit and UOP

75% payment of the bill shall be released on 15th calendar day of SES

acceptance by Engineer-in charge (EIC) and the balance 25% payment shall be

released on 30th day.

SECURITY DEPOSIT TOWARDS PERFORMANCE / RETENTION MONEY :-

In lieu of security deposit towards performance / retention money, Bidder

shall submit bank guarantee (PBG) of equivalent amount of retention money (5%

of contract value) before submission of 1st RA bill, valid for defects

liability period of 12 months with further claim period of six months.

Bidders shall submit the SD/PBG within 15 days from the date of notification

However, where the vendor opts for performance security in the form of

retention money from the running bills, in such case the vendor shall be

required to submit PBG of 2.5% of the contract value after setting off EMD

submitted, if any, within 15 days from the award of the contract and the

remaining performance security shall be collected in the form of retention

money. In case where purchase order / work orders are issued pursuant to the

outline agreement, the security deposit @ 5%, shall be collected based on the

value of the purchase order / Work Order released from time to time. In case

of ARC service contracts, performance guarantee shall be collected based on 5%

of the estimated annual cashflow.

The security deposit will be retained till the successful completion of the

work and thereafter till the expiry of the defect liability period (refer

clause-74), if applicable. This retention money/Bank guarantee held shall be

released after the expiry of the defect liability period provided that any

defects appearing during that period are corrected by the Bidder and subject

to Clause 18.2 of GCC.

The Bank guarantee if submitted shall be from any Indian scheduled bank or an

international bank of repute having a branch in India or a corresponding

banking relationship with an Indian scheduled bank. The security

deposit/retention money shall be in Indian Rupee in the case of domestic

bidders and in US Dollars/EUROS in the case of foreign bidders.

Process for submitting Bank Guarantee / PBG under SFMS (Structured Financial

Messaging System) mode as follows:

Vendor shall insist their bank for issuance of SFMS Bank Guarantee for faster

Page 15 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

RFQ Number :6001930248 Date : 08.05.2026

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

payments. Vendor shall provide BPCL's Bank Account No. & IFSC Code (Details

given below) to their Bank as beneficiary at the time of application for Bank

Guarantee in favour of BPCL. Issuing Bank shall issue the Bank Guarantee &

send SFMS message to BPCL's Bank confirming the authenticity of Bank Guarantee

who in turn shall send the confirmation to BPCL. Vendor should ensure the

following for issue of E-bank guarantee.

a) The issuing bank is on SFMS platform.

b) SFMS Message type used is 760 COV and SFMS Delivery report / Message copy

is sent along with original BG.

c) For BG amendment, message type 767 COV is to be used.

d) SFMS contains following details: i. Beneficiary's bank name: ICICI Bank ii.

IFSC Code: ICIC0000393 iii. BPCL's Customer ID: BPCL583493800

e) BG Issuing bank should send the BG issuance advice through SFMS to BPCL's

designated banker: ICICI Bank, Backbay Branch, Mumbai (IFSC: ICIC0000393)

f) BG Issuance advice should mention applicable Unique Identifier Code (UIC)

in row / field number 7037 of SFMS Delivery Report. a. BPCL Location:

Kharghar, Navi Mumbai b. Head Office: Ballard Estate c. UIC: BPCL583493800

g) The original BG should be submitted along with print out of SFMS Delivery

report from the BG Issuing Bank Branch.

h) SFMS BG will help in faster verification of BGs and prompt release of

payment to vendors.

TRADE RECEIVABLES DISCOUNTING SYSTEM (TReDS) :-

Trade Receivables Discounting System (TReDS) is an institutional mechanism set

up in order to facilitate discounting of trade receivables of MSMEs from

corporate buyers through invoice discounting by multiple financiers. Bharat

Petroleum Corporation Limited (BPCL) is registered with TReDS platform of the

aggregators M/s. Receivables Exchange of India Ltd (RXIL}, M/s Invoice mart,

M/s. M1xchange, M/s C2treds, M/s DTX. The eligible MSME bidders can avail the

discounting facility by registering either in one or multiple TReDS platform

of the aggregators. It enables the sellers (MSMEs) to discount their invoices

through the aggregators to the financiers at competitive rates thus unlocking

their working capital swiftly.

Page 16 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

Important Notice

Sr.No Description

001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount,

GST, Charges, Transport, Packing & forwarding,

etc. as applicable.

003 In case you are unable to quote, kindly send the quotation with a

regret for our records. Non-receipt of a regret will adversely

affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and

005 Your quotation must be strictly in enclosed envelope

indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code

Collective RFQ Number & RFQ Number.

LIST OF ENCLOSURES

Page 17 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

-------Tear off Portion to be pasted on the envelope containing offer------------

Collective RFQ No. :

Our Reference: 1000455075 Due Date : 22.05.2026

RFQ No. : 6001930248 Due Time : 14:00:00

BHARAT PETROLEUM CORPORATION LTD-MUMBAI REFINERY

P & CS DEPT .SOUTH BLOCK, 2ND FLOOR,

MAHUL, CHEMBUR,

Purchase Group : N11-ELECT/INST SERVICE

Page 18 of 18 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.