supply, erection, commissioning & testing of 22KV RMUs as per DGVCL’s specifications in the area of DGVCL circles

The documents, as mentioned in Schedule-A (given here under), should be uploaded in

online electronic form. Bidder has to pay Tender fee & EMD (up to Rs. 3 Lac) by

RTGS/NEFT/Online.

If the EMD amount is more than Rs. 3 Lac, it should be paid either by

RTGS/NEFT/Online or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee

Otherwise, it should be paid in either in cash (up to 10,000/- only) at Cash counter of

corporate office, DGVCL during working days between 10:30 A.M. to 04:00 P.M. before the

due date and time for submission of tender or by RTGS/NEFT/Online.

All bidders, in respect of tender items must have valid vendor registration with the GUVNL

or its subsidiary companies viz. DGVCL/ MGVCL/ UGVCL/ PGVCL/ GETCO/GSECL prior to

the date of opening of technical bid of the tender. However, if the bidder is not having

valid vendor registration and has applied for new vendor registration or renewal of the

same prior to the date of publication of Tender in the Newspaper, the self-attested

photocopy of money receipt for payment of vendor registration charges must be uploaded

in online electronic form at preliminary stage. Such bidders must have to produce

valid vendor registration certificate before opening of price bid otherwise their

bid will be rejected and their price bids will not be opened.

However, the process of tender shall not be delayed by the Company merely because of

vendor application of a bidder is in process.

BRIEF DETAILS REGARDING TENDER IS AS UNDER:

Sr. No. Description

DGVCL/SP/2604/S.I.T.C of

2 Supply, erection, commissioning & testing of 22KV RMUs

3 Tender Fee in Rs. (Non-refundable) Rs. 8850.00 (Incl. 18% GST)

Earnest Money Deposit (EMD): Clause no 8 of Commercial Terms & Condition is

modified as under.

Earnest Money Deposit amount in Rs. For *MSME:

S.I.T.C. of 22KV RMU work (RRL Type) 80000.00

Last date & Time of Online (e-tender) 16.02.2026

submission of offer (This is mandatory) (up to 18.00 hrs)

Date of opening of preliminary stage in 17.02.2026

online mode. (If possible) (up to 11.00 hrs.)

Date of opening of Technical stage in online 17.02.2026

mode. (If possible) (at 12.00 hrs.)

Tentative Date of opening of Price bid in 07.03.2026

online mode/e-tender (if possible) (at 11.00 hrs.)

Note: Bidders shall submit Price Bid On-Line only and not in physical form.

*MSME - Medium, Small & Micro Enterprises.

Every bidder shall have to inform their GSTIN No. at the time of payment of

applicable fees. Bidders have to upload GST Registration Certificate in online electronic

form in “Preliminary stage”.

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER

ADVERTISEMENT), THE TENDER IS INVITED BY E-TENDERING (ON– LINE)

MODE, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY AND

DEVIATION FOUND, IF ANY, IN SUCH CASE, THE TENDERS / OFFER WILL BE

OUTRIGHTLY REJECTED AND NO ANY FURTHER COMMUNICATION IN THE

MATTER WILL BE ENTERTAINED.

Tender fee/EMD will be accepted either in cash (up to Rs. 10,000/- only) at Case counter

of corporate office, DGVCL during working days between 10:30 A.M. to 04:00 P.M. or by

RTGS/NEFT/Online before the due date and time for submission of tender.

No exemption from payment of tender fees and no price preference shall be given to any

Bidder is requested to upload valid Bureau of Indian Standard (BIS) license (if

applicable) Or application of renewal (applied before expiry of license) of such license

along with license (expired) and Original money receipt / acknowledge of BIS, if license

expired at the time of bidding, online in technical stage of tender. This is mandatory

wherever applicable as per technical specification / requirement of tender documents.

Bidders shall submit Revised Annexure-13 & Price Bid On-Line only and not in

Bidders are requested to submit Annexure 13 in on line in technical stage and this is

mandatory. If bidder does not submit the revised Annexure 13, the bid shall be rejected

out rightly, despite the bidder is technically qualified & in such case price bid shall not be

opened. No further correspondence in this regard will be entertained.

1 TECHNICAL AND COMMERCIAL BID:

The technical and commercial bid shall comprise of all the technical details of the

equipment’s/stores/materials offered in accordance with the Company’s specifications/

drawings, Guaranteed Technical Particulars and all the Annexure 1 to 15 in chronological

It is mandatory for all bidders to upload their tender/s documents in online electronic

form (e-tendering) in scheduled date & time.

Bidders are requested to submit price bid (Schedule – B) in on-line (e-tendering form)

only. This is mandatory. If price bid is submitted in physical form, same will not be

opened / considered and only on-line submitted price bid will be considered for evaluation.

The Price Bid must be submitted strictly as per Schedule – “B”. The time and date of

opening of the Price Bid is tentative & any change shall be put up on website. The

“TECHNICAL” and “PRICE” Bids shall contain adequate cross-reference wherever

necessary to ensure clear and proper co-relation of the two bids without ambiguities

whatsoever. Price Bid is to be submitted On Line only.

3 Bidder has to upload scanned copies of original (Notarized/ Self-Attested copies of

original- as specified in tender document) documents in online electronic forms (e-

tendering) in scheduled time with bid and physical documents not required;

[A] Online Preliminary stage (This is mandatory): -

(i) Original Receipt of Payment of Tender fee/EMD amount through RTGS/NEFT,

Demand Draft/Bank Guarantee/Bankers Cheque, (in case of EMD

exempted/Lower side EMD payment related original documents) shall have to be

uploaded online in electronic form in preliminary stage.

(ii) GST Registration Certificate (Provisional Certificate is not allowed)

(iii) Valid Vendor registration certificate (if applied for renewal, the self-attested

photocopy of original money receipt for payment of vendor registration charges)

[B] Online Technical stage (This is mandatory): -

(i) Annexure 1 to 15 in chronological order only.

(ii) Technical Specifications, Guaranteed Technical Particulars & Drawings duly sealed &

sign of Bidder.

(iii) Notarized/Attested audited balance sheet for last 3 years.

(iv) If applicable then, Certified copies of relevant & Valid Type Test certificate with

detailed list of Type Test submitted, ISO certificate, Factory License, Performance

report from clients.

(v) Scanned Copy of Schedule – A; Un priced Schedule-B & NIT, Commercial Terms &

conditions duly sealed & signed of Bidder.

(vi) MANUFACTURER’S AUTHORISATION FORM as Annexure A

The bid received with irrelevant Type Test certificates (other than those called for in the

technical specification) shall be liable for outright rejection under non-conformity to tender

Note: Bidders should be in touch with websites https://tender.nprocure.com &

www.dgvcl.com for information regarding revision/corrigendum/Amendment in tender

till due date of online submission and thereafter. No separate information shall be sent

in this regards and also will not be published in newspaper.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to the Addl. Chief Engineer (Proc.), DGVCL, “Urja Sadan”,

Corporate Office, Nana Varachha Road, Kapodara, Surat - 395

DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

For and on behalf of DGVCL,

Addl. Chief Engineer (Proc.)

Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part–II: Schedule “A” (Important condition and tender notice) indicating the quantities,

Specifications of tender item/s, drawing (if any), Purchase Agreement.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

TENDER NO.: DGVCL/SP/2604/S.I.T.C of 22KV RMU work

Tendered Tentative Quantity

ITEM Description of material

Supply, installation, testing and commissioning of 22KV Outdoor SF6

Insulated RMU with following Configurations

1 22KV RMU RRL type (3-Way)

NOTE: IMPORTANT

1 Offers are invited from the Registered Manufacturers /Authorized channel

partner/Trader (whose works in India).

The lead suppliers in respect of the tendered item RMU, the bidder should have valid

vendor registration for RMU item with either GUVNL OR their any subsidiary Companies

as per clause no 3(4) of tender Schedule-A. For authorized channel partner/trader in

respect of the tendered items of RMU, it is mandatory that bidder has to use/procure

the 22KV RMU from the valid registered vendor with either GUVNL OR their any

subsidiary companies.

TRADERS/ AUTHORIZED CHANNEL PARTNER ARE ALLOWED TO PARTICIPATE IN THE

SAID TENDER WITH THE FOLLOWING CONDITIONS WHICH ARE MANDATORY

OTHERWISE THEIR BID SHALL BE REJECTED OUT RIGHTLY (AT DGVCL’S

Traders/ authorized channel partner should be authorized by the manufacturer for

supply of tendered item RMU in the country and in GUVNL or/and any of its subsidiary

Traders/ authorized channel partner must be fully backed up by the manufacturer in all

respect (i.e. technically, guarantee/warrantee etc.) In case of Traders/ authorized

channel partner/ OEM participated in tender, Bidder shall be jointly and severally liable

to the Purchaser for the fulfilment of the provisions of the Contract.

The OEM shall authorize such Traders/authorized channel partner for the entire tenure

of the Contract i.e. sixty days after the completion of Warranty / Guarantee period.

Bidder shall upload the confirmation from OEM for free replacement / repair within the

guarantee/warrantee period of equipment. OEM shall also confirm for services and

spares at reasonable rates for Ten Years after guarantee period.

The OEM should undertake that they are bound by the Terms and Conditions of Bid

submitted by the Traders/ authorized channel partner.

This should be uploaded / declared on a non-judicial stamp paper of Rs. 300/- by

manufacturer, duly notarized.

Manufacturer or principal of authorized channel partner/trader must be manufacturer of

the RMU of tender items and shall have an industrial set up / service centre in India for

local rectification of trouble & technical support including after sales service and quality

assurance during warranty period. Proof of the same should be uploaded with the bid.

Traders/ authorized channel partner documents as stated above are required to be

uploaded online in technical stage over and above documents mention in Clause (3) of

2 The quantity mentioned above is tentative. No Dispute for non-purchase or purchase of

very less quantity shall be entertained and DGVCL’s decision in this regards, shall be

binding to the Bidders. The DGVCL reserve the right to reduce the tender quantity as

per their requirement at the time of finalization of the tender.

3 ‘TENDER FEE & EMD AMOUNT:

The following documents as stated hereunder out of documents mentioned in clause

no.: 8 of commercial terms and condition of tender are required to be uploaded in

online electronic form.

[i] Tender fee (Non-refundable) plus GST as applicable as notified in the tender

notice should invariably be paid by below mentioned way otherwise offer will be

ignored out rightly. (This is Mandatory)

 Bidder can pay Tender Fee by RTGS/NEFT/Online. If tender fee amount

paid by RTGS or NEFT in that case receipt of payment transfer through

RTGS/NEFT must be uploaded in preliminary stage

 Bidder can pay the Tender fee amount in cash (Up to Rs. 10,000/-) at Case

counter of corporate office, DGVCL during working days between 10:30 A.M. to

04:00 P.M. before the due date and time for submission of tender.Bidder must be

uploaded the scanned copy of Original money receipt of Tender fee paid in

preliminary stage.

Tender Fees is Non-refundable under normal circumstances. However, if purchaser

company decides to scrap/ cancel the tender, by one or other reason, in which bidders

are not responsible for cancellation/ scrap of tender, in such case tender fee without

GST amount may be refunded to bidder(s), at sole discretion of the purchaser

[ii] The scanned copy of Original GST registration Certificate to be uploaded.

[iii] All the bidders shall be required to pay EMD, except those who are exempted as

per Gujarat State Purchase Policy-2016, vide industries & Mines Department, GoG

Resolution No. SPO/102015/691093/CH dated: 03.06.2016 & latest amendments.

Bidders can pay E.M.D. amount by below mentioned way.

 Bidder can pay EMD by RTGS/NEFT. If EMD amount paid by RTGS or

NEFT in that case receipt of payment transfer through RTGS/NEFT must be

uploaded in preliminary stage. Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Particulars Requisite Details

1 Name of Bank BANK OF BARODA

BHAGATALAO Branch, P. B. No. 286, Kanpith,

2 Name of Branch

Bhagatav, surat, Surat-395003

3 IFSC Code BARB0BHAGAT (5th character is “ZERO”)

4 Name of Account GUVNL A C DAKSHIN GUJ VIJ CO LTD

Any Payment made should invariably mention the Tender Number.

This is mandatory.

 Bidder can pay the E.M.D. amount in cash (Up to Rs. 10,000/-) at Cash

counter of corporate office, DGVCL during working days between10:30 A.M.

to 04:00 P.M. before the due date and time for submission of tender. Bidder

must upload the Original money receipt of E.M.D. fee paid in preliminary

 If the EMD amount is more than Rs. 3 Lac, it should be paid either by

RTGS/NEFT/Online or Demand Draft or Banker’s Cheque or Pay Order or Bank

Guarantee. Otherwise, it should be paid in either in cash (up to 10,000/-

only) at Cash counter of corporate office, DGVCL during working days between

10:30 A.M. to 04:00 P.M. before the due date and time for submission of

tender or by RTGS/NEFT/Online.

Note: 1. Bank Guarantee of Rs. 50,000/- and above must be signed by Two

Bank Official Jointly.

2. Designation of the officers must be mentioned clearly.

3. Place and Date of execution must be mentioned.

4. Official round seal of the bank is mandatory.

(All other terms / text matter of the cl. no.8 of Comm. Terms & Condition of tender

remains unchanged)

The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with CSPO /

NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for

exemption from payment of EMD on upload of original copies of minimum one

certificate from group A & B (i.e. one certificate from group A & one certificate from

group B) for availing exemption in payment of E.M.D. (This is mandatory).

Group A Group B

1 CSPO Registration Certificates

1 UDYAM Registration Certificate 2 NSIC Registration Certificates

3 DGS & D Registration Certificates

Note: In view of Ministry of Micro, Small & Medium Enterprises, Govt. of India, New

Delhi notification S.O. 2119(E) dated 26th Jun, 2020 and subsequent

amendments, Only “UDYAM REGISTRATION CERTIFICATE” out of

SSI/MSME part II/Udhyog Aadhar Memorandum/Udyam Registration certificate

shall remain valid from 1st July-2022 OR from the date as amended in future by

the ministry of Micro, Small & Medium enterprises (MSME), Govt. of India.

No benefit of exemption shall be given to the bidders having valid SSI/NSIC certificate

of Outside Gujarat State.

No benefit of exemption shall be given to the bidders having only one registration

number from Government of Gujarat but no subsequent registration with

CSPO/NSIC/DGS&D registration certificates for the item under tender.

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side EMD

amount on submission of duly notarized copy of any one certificate from above

mentioned Group A or B.

This benefit of exemption will not be admissible if they take part in the tender indirectly

either through their dealers, agents, distributors or other intermediates.

Provisional Registration Certificates are NOT allowed.

a) The Certificates should indicate the manufacture of items offered. In case of

UDYAM REGISTRATION CERTIFICATE / Udyog Aadhar Memorandum, it should

indicate the manufacture of related group of item.

Also take note that, if the EMD be paid by way of Bank Guarantee, the validity of Bank

Guarantee must be for 6 Months from the last date of submission of the bid for this

This is mandatory.

The item wise amount of EMD to be paid by the Bidder is shown in schedule-A of

tender documents. The bidders have to pay total amount of EMD for the offered

tender documents. The bidders have to pay total amount of EMD for the offered

item/s, for which they participate in the tender. Bidder should state the breakup of

quoted item/s and EMD paid for the same on letter head and upload the same in

Preliminary Stage, without which, their offer is liable for rejection.

Sr. Item EMD MSME

Tender Qty. Qty. offered

No. Description Amount (Yes or No)

Total Amount of EMD submitted

Total Amount of EMD submitted

[iv] The Copy of valid vendor registration letter of tender item/s issued by GUVNL or

its any subsidiary company OR the copy of receipt of the fees paid towards vendor

registration. The complete guideline for registration of vendors & Vendor development

policy is attached herewith as APPENDIX-1. This is mandatory.

[v] Declaration CERTIFICATE-M regarding Restrictions on Procurement from a Bidder

of a country which shares a land border with India.

(Clause No.1: Vendor Registration, of Commercial Terms & Conditions is

replaced by attached Appendix-1)

Note: The bid will be rejected out rightly, if the above mandatory documents

i.e. (At Sr. No.: [i] to [v]) are not uploaded in preliminary stage”.

Moreover, the following documents (for Technical Evaluation) are also required to be

uploaded in online Technical Stage”.

[vi] Undertaking must be uploaded / declared on a non-judicial stamp paper

of Rs. 300/- by manufacturer, duly notarized as per Clause no. 1 of this

tender schedule-A. (as per attached Annexure-A) This is mandatory.

Annexure-A (Undertaking of Manufacturer of respective items).

[vii] Drawing/s of each item of tender duly signed & stamped of the bidder as per

technical specification / requirement of tender documents.

[viii] Valid Type test report of tender item/s, not older than 7 years, from any Govt.

approved laboratory or laboratory as per tender requirement / technical specification,

duly notarized.

[ix] List of orders of tender item/s, executed / under execution, which are received by

bidder in last five years (five years from the date of publishing of the tender), from

GUVNL (Formerly GEB) or their subsidiary companies viz.

MGVCL/DGVCL/UGVCL/PGVCL/GETCO/GSECL should be uploaded in online Technical

Stage. The details of list of such order/s should cover the details of Order placing

company, Date of order, Name of item/s of order, Item wise qty. of order, status of

supplies etc. However, the copies of any such orders along with performance reports

issued by purchaser should be uploaded by bidder in technical stage of online tender.

Please note that these details are required for deciding performance / experience /

status of bidder.

[x] The Copy of High Quality ISO certificate duly notarized, if applicable.

The documents mentioned under [vi] & [x] are required for technical

evaluation of bid hence bidder should be uploaded in online Technical Stage.

4 DELIVERY PERIOD:

The delivery of the materials against this tender shall be completed within Seven (7)

Months on equal monthly basis. However delivery period shall be reckoned after

Days commencement period from the date of receipt of the LOA (Letter of Acceptance)

and as per the last para of clause no. 25 “Delivery Schedule of DGVCL” of tendered

commercial Terms & Conditions.

However, early delivery will be acceptable, if required by DGVCL.

If the quantity offered by the tenderer is reduced while placing the order, in that case

delivery period quoted by the tenderer will also be reduced proportionately as per

requirement of DGVCL.

Upon receipt of material in store as per schedule, DGVCL will give separate schedule of

completed plinth work with readiness for installation of RMU against each lot for

installation, testing & commissioning within period of one month and on receipt of said

schedule, supplier should complete installation, testing & commissioning work within

days. DGVCL has to follow above time line and if any delay is attributed to DGVCL, then

in such case suitable extension for installation, testing & commissioning work to be

given to supplier by user department of DGVCL.

1. The basic consideration and the essence of the Contract shall be strict adherence to

the time schedule for performing the specified works.

2. The purchaser reserves the right to request for a change in the work schedule

during pre-award discussions with successful bidder.

3. The time and the date of completion of the Contract as stipulated in the Contract

by the purchaser without or with modifications, if any, and so incorporated in the

Letter of Award, shall be deemed to be the essence of the Contract.

4. If the progress is found low, DGVCL reserves the right to get the work executed

through any other agency at the risk & cost of contractor without assigning any

reason(s) and/or notice.

5. In case the supplier’s performance is delayed due to any act of omission on the part

of the DGVCL, then the Supplier shall be given due extension of time for the

completion of the Works, to the extent such omission on the part of the DGVCL has

caused delay in the Supplier’s performance of the Contract. Regarding

reasonableness or otherwise of the extension of time, the decision of the DGVCL

shall be final.

6. In addition, the supplier shall not be entitled to any claim whether demonstrable or

reasonable compensation if such delays have resulted in any increase in cost.

The phase wise quantity shall have to be supplied only on the release of supply of

phase quantity by DGVCL. However, the release letter of supply of phase quantity shall

be issued by DGVCL based on the performance of the earlier phase quantity supplied

and / or as per requirement of materials for the DGVCL for the balance phase or as

decided by DGVCL which shall be binding to the bidders. The delivery period of phase

quantity, if released for supply by DGVCL , shall be completed within the delivery

period best suited as per DGVCL requirement decided on prorate basis and also based

on the quantity allocations or as decided by DGVCL , from the date of release of letter

of phase quantity by DGVCL . DGVCL reserves the rights to reduce or cancel the any

phase quantity without assigning any reason and without any financial repercussion on

The successful bidder/s has to (i) submit The Bank Guarantee/Cash/DD towards

execution of contracts (Supply Period) &(ii) Execute agreement, within 30 days from

the date of receipt of Letter Of Acceptance (LOA).

Further, before commencing the supply, the formalities related to getting an approval

of drawing, type test and proto sample etc. shall have to be completed within

commencement period.

Delivery Deferment :

In case of deferment in delivery, supplier should be intimated in writing well before

5.1 If the RMU, associated equipments of RMU and associated accessories of RMU

are found defective due to bad design or workmanship the same should be

repaired or replaced by you free of charge if reported within 66 months of

their receipt at site or 60 months from the date of commissioning of

equipments whichever is earlier.

5.2 The OEM/EPC Contractor’s liability shall be limited to the replacement of any

defective parts in the equipment of his own manufacture or those of his Sub-

Suppliers under normal use and arising solely from faulty design, materials

and/or workmanship provided always that such defective parts are repairable at

the site and are not in meantime essential in the commercial use of the

equipment. Such replaced/defective parts shall be returned to the Supplier

unless otherwise arranged. The OEM/EPC Contractor shall visit the site of

defective RMU within 48 hours after intimation by DGVCL through SMS/W/App/

The OEM/EPC Contractor’s has to repair/rectify defective RMU at site within

days from the date of intimation by DGVCL. If repairing is not possible at site

then The OEM/EPC Contractor’s has to replace defective/ failed RMU within

Hrs. with installation of spare RMU on temporary basis. This spare RMU which

is installed on temporary basis must be replaced by DGVCL’s Original

repaired/rectified RMU within 60 days. For replacement, Supplier has to

arrange spare RMU for each configuration wise (Complying standard &

Specification) for replacement of failed or defective RMU.

5.3 In the event of any emergency where in the judgment of the Engineer, delay

would cause serious loss or damages, repairs or adjustment may be made by

the Engineer or a third party chosen by the Engineer without advance notice to

the Supplier and the cost of such work shall be paid by the Supplier. In the

event such action is taken by the Engineer, the Supplier will be notified

promptly and he shall assist wherever possible in making necessary

corrections. This shall not relieve the Supplier of his liabilities under the terms

and conditions of the Contract.

5.4 If any defects are not remedied within a reasonable time, the Engineer may

proceed to do the work at the Supplier’s risk and cost but without prejudice to

any other rights which the Owner may have against the Supplier in respect of

5.5 The repaired or new parts will be furnished and erected free of cost by the

Supplier. If any repair is carried out on his behalf at the site, the Supplier shall

bear the cost of such repairs.

5.6 The cost of any special or general overhaul rendered necessary during the

maintenance period due to defects in the equipment or defective work carried

out by the Supplier, the same shall be borne by the Supplier.

5.7 In the case of those defective parts, which are not repairable at site but are

essential for the commercial operation of the equipment, the Supplier and the

Engineer shall mutually agree to a programme of replacement or renewal,

which will minimize interruption to the maximum extent in the operation of the

5.8 The performance guarantee covering the Guarantee period is to be submitted

by successful tenderer/contractor, is for satisfactory performance of the

materials/equipments/assets/works which should be valid for 60 months from

the date of commissioning OR 66 months from the last date of delivery of

supply whichever is earlier. The concern Executive Engineer shall monitor the

working and the performance of materials/equipments/assets/works for

replacement of material/ equipments/assets within Guarantee period.

5.9 The OEM/EPC Contractor shall be responsible for the proper performance of the

equipments /materials for the respective guarantee period and has to arrange

inspection of all RMUs minimum once in a year in consultation with DE/EE of

S/dn/ Division as per proforma attached h/w.

5.10 The counterpart guarantee on behalf of OEM shall binding on EPC

contractor/Tenderer, if reported within 66 months of their receipt at site or

months from the date of commissioning of equipments whichever is earlier, in

case of any failure/non-working of parts/maintenance of equipments.

If EPC contractor fails to replace equipment/parts or to maintain the equipment

in proper operating condition within reasonable time as per contract/work order

then the cost of amount incurred in replacement of parts or maintenance/cost

of repairing of equipments shall be recoverable from the security deposit cum

performance guarantee.

If, the Company during the procurement process, observes or suspects any activity on

the part of bidders or obtains any knowledge which indicates the existence of cartel

formation amongst the bidders or apprehends the possibilities of cartel as defined

under The Competition Act, 2002, the Board of the Company being a government

Company involved in public procurement work, reserve all rights to allot quantities to

such bidders, who are not part of the cartel, in any manner deemed fit in the interest

of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition

Act/ other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

7 Clause No.4 of Comm. Terms & Cond. is Modified as under:

PRICE EVALUATION:

Price Evaluation shall be done item wise on basis of total unit end cost with GST of

Supply and Installation portions of Price Bid Formats.

Evaluation will be carried out item wise and order will be placed item wise.

DGVCL reserve rights the modality of placing the order. The parties however

will have to give the detailed break-up of the end cost. If more than one party is to be

considered for placement of order, they will have to match their end cost with L-1 end

cost, who is technically acceptable. DGVCL may go to the price L-2 depending upon

the exigency. If DGVCL feels that there is lack of serious competition or any other

reasons, DGVCL may negotiate with the L-1 party. DGVCL’s decision shall be final and

binding on all the parties.

Note: No price preference shall be given on any account. All Tenders shall be

evaluated on Price End Cost with GST and Cess as applicable basis unless otherwise

mentioned in the Tender documents.

8 In clause no. 8, 9 & 43 of commercial terms and conditions of tender, wherever Bank

Guarantee is / are to be submitted towards EMD, Security Deposit etc., DGVCL would

accept Bank Guarantee issued by the following Banks (banks notified in latest G.R.

by finance department of Govt. of Gujarat ) :

(A) Guarantees issued by the following banks will be accepted as SD/EMD on

permanent basis:

 All Nationalized banks.

(B) Guarantees issued by the following Banks will be accepted as SD/EMD for

period up to March 31, 2026. The validity cut-off date in the GR is with

respect to date of issue of Bank Guarantees irrespective of date of termination

2. AU Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. FEDERAL Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnad Mercantile Bank

25. Utkarsh Small Finance Bank

27. Ahmedabad Mercantile Co-Op. Bank

28. Nutan Nagrik Sahkari Bank Ltd.

29. Rajkot Nagarik Sahakari Bank Ltd.

30. Saraswat Co-Operative Bank Ltd

31. SBPP Co-operative Bank Ltd.

32. SVC Co-Operative Bank Ltd

33. The Cosmos Co-op Bank Ltd.

34. The Gujarat State Co-operative Bank

35. The Mehsana Urban Co-Op. Bank

36. The Surat District Co-op Bank

37. The Surat People's Co-Op. Bank Ltd

38. The Kalupur Commercial Co-op. Bank

39. The Panchmahal District Co-operative Bank

40. The Baroda District Co-operative Bank

41. Baroda Gujarat Gramin Bank

42. Saurashtra Gramin Bank

If Bank Guarantee(s) is / are submitted of the bank other than above banks / banks

notified under latest G.R. by finance department of Govt. of Gujarat, it will not be

accepted by DGVCL and in such case it will be considered as Bank Guarantee (s) is /

are not submitted and action will be taken accordingly.

Note: 1. Bank Guarantee of Rs. 50,000/- and above must be signed by Two Bank

Official Jointly.

2. Designation of the officers must be mentioned clearly.

3. Place and Date of execution must be mentioned.

4. Official round seal of the bank is mandatory.

“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”

CORPORATE GUARANTEES ARE NOT ALLOWED.

9 Bidders are requested to submit details of Annexure-13 in online in technical stage and

this is mandatory. If bidder does not submit the Annexure-13 (By clicking for I /

We accepts above undertaking), the bid shall be rejected out rightly, despite the bidder

is technically qualified & in such case price bid shall not be opened. No further

correspondence in this regard will be entertained.

10 Bidders have to upload scanned copies of original (Notarized/ Self-Attested copies of

original- as specified in tender document) documents with bid and physical documents

11 The bidders are requested to submit their bids by on line through our service provider

M/s(n) Code Solutions before one day of the due date to avoid complication / dispute

at later stage.

12 Bidders are informed that their employee authorized in writing will only be allowed as

their “Authorized Representative” for all purpose to deal with DGVCL in respect of this

Tender. Non-employee cannot deal/should not be allowed to deal with the Company.

13 Clause no.: 9 & 43 of commercial Terms and Conditions of tender is modified as

SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

Security Deposit/ Performance Guarantee shall be paid by all the Bidders irrespective of

whether they are SSI Unit or exempted by NSIC.

12.1 The Supplier shall submit the Security Deposit / Performance Bank Guarantee

to cover execution period by DD / Bank Guarantee within 15 days from the

date of issue of Letter of Acceptance.

12.2 The successful bidder has to give Bank Guarantee with validity period of

additional 01 (One) month i.e. more than actual Guarantee / warrantee period to

safeguard Company’s interest in case any eventuality happening on the last day

of the Guarantee / Warrantee period after office hours of the Bank or Bank

12.3 The Performance Bank Guarantee to cover Guarantee / Warrantee period is

required to be submitted before the date of completion of last supply and should

be valid till the completion of Guarantee Period to be reckoned from the date of

12.4 Item wise Security Deposit / Performance Guarantee are given in attached

The supplier has option to submit single Bank Guarantee, to cover

execution period and Guarantee /Warrantee period, equivalent to

higher of two Bank Guarantees i.e. Security Deposit and Performance

The single Bank Guarantee should be valid till the completion of

Guarantee /Warrantee period including additional one month.

However, in case of the delay in execution / delivery extension of

Purchase Order, the supplier shall have to extend such Bank Guarantee

1. The Micro and Small Scale Industrial (manufacturing) units of Gujarat

State have option to submit Permanent Bank Guarantee in lieu of order-

wise separate Performance Guarantee towards execution period (Security

Deposit) and Performance Guarantee towards Guarantee/ Warrantee

period, as under:-

1.1 It is allowed for distribution items only and at respective company

1.2 10% of the highest of the following

1.2.1 Total order(s) value of the current financial year or

1.2.2 Highest of financial year-wise, total order(s) value for which

materials are under Guarantee/ Warrantee period

1.3 First time Bank Guarantee should be submitted with validity period of

three years and renewal two months before completion of three Years.

1.4 Whenever the required Bank Guarantee for the total order value during

current financial year is exceeding the available Bank Guarantee, the

Vendor/ Party has to submit Bank Guarantee for additional amount

1.5 The existing Bank Guarantee(s) of such bidder, who will exercise the

option for one time permanent Bank Guarantee, shall be returned on

submission of such permanent Bank Guarantee.

1.6 The vendor have to submit an undertaking stating that Company can

encash permanent Bank Guarantee on failure to perform the Contract or

failure to perform the relevant clauses related to Guarantee/ Warrantee

Other text matter & condition of 9 & 43 of commercial Terms and Conditions

shall remain unchanged.

14 VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of

opening of technical bids.

15 The tender item/s supplied shall be confirming to IEC/ Indian Standard Specification,

and the lot without IEC/ Indian Standard Specification shall be rejected and no further

correspondence shall be entertained in this regard.”

16 It is proposed to have integrity pact, to have best business practices in an atmosphere

of trust to provide goods & services for the ultimate benefit of the society and Nation.

DGVCL management desires to have an integrity pact attached herewith to be

confirmed by bidder. However this document is voluntarily and does not have any legal

17 Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned

for business dealing / black listing:-

a) The list of indicative reasons for placing the firm in a Stop deal / banned for

business dealing / blacklist are as under:-

A Firm will be placed in a Stop deal / banned for business dealing, if the Firm –

i) Has submitted fake, false or forged documents/certificates,

ii) Has revised/withdrawn price bid after opening of Techno-commercial bid,

until and unless it is sought for,

iii) Has tampered with the stipulated tendering procedure.

iv) Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order

after the same is issued by the Company within the validity period and as per

agreed terms and conditions,

v) Has committed breach of contract or has failed to perform a contract or has

abandoned the contract,

vi) Has failed to provide suitable expertise for the work as per prescheduled

vii) Has failed to submit all the necessary test reports / documents within time

schedule / as per company’s time limit as mentioned in the LOA, if the Letter

of Acceptance (LOA) is placed subject to submission of type reports /

documents to the firm.

viii) Has indulged in construction and erection of defective works.

ix) Has supplied inferior quality / defective materials and refused to replace with

stipulated time frame as specified by the company.

x) Has substituted materials in lieu of materials supplied by the Company or has

not returned or has short returned or has unauthorisely disposed of materials

/ documents/ drawings/ tools or plants or equipment supplied by the

xi) Has involved in malpractices such as bribery, corruption, fraud, canvassing

xii) Has unauthorisely obtained official company information or copies of

documents, in relation to the Tender/ Contract.

xiii) Has failed to follow the stipulated mode of communication, if specified by

the tendering authority/ purchaser.

xiv) Has parted with, leaked or provided confidential/ proprietary information

of the Company given to the firm only for its use (in discharge of its

obligations against an order) to any third party without prior consent of the

xv) Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

xvi) In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing / black listing.

b) Effect of putting a firm for Stop dealing / Banned for business dealing:-

i) The proprietor / all the partners / directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing/ blacklist. All the firms / Company where such

proprietor / partners / directors involve or participating as proprietor /

partners / directors, such firms / Company shall also be considered for stop

deal / banned for business dealing / black list.

ii) Once the name of the firm and / or proprietor / partners / directors of the

firm appears in the list of Stop dealing / Banned for business dealing / black

list in any Company of GUVNL and its Subsidiary Companies,

(1) No enquiry shall be issued to a firm.

(2) No bids / tender shall be considered for evaluation and the bid submitted

by the Firm shall be returned.

iii) Action to be taken, when a firm and / or proprietor / partners / directors of

the firm is put on Stop dealing / Banned for business dealing / blacklisting by

GUVNL or any of its subsidiary Companies, during tender process:-

(1) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Preliminary / Technical Bid.

(2) After opening Technical bid but before opening the price bid, the price bid

of the Firm should not be opened and the bid submitted by the Firm will

be treated as “Disqualified Bid” and automatically stand as “Rejected Bid”

at the time of scrutiny of Technical Bid.

(3) After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of

order even if its price is the lowest. In this situation, the next lowest

bidder shall be considered as L1.

(4) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies

that there are no outstanding dues recoverable from the firm.

iv) If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in

one Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm should

be allowed to complete such awarded work / supply.

v) The amount of EMD/ SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be appropriated

against the dues recoverable from the firm by GUVNL or any of its subsidiary

Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed

and appropriated.

vi) When a Firm is put on Stop dealing/ Banned for business dealing/ blacklist,

all the manufacturing works / units of the Firm shall be on Stop dealing/

Banned for business dealing/ blacklist for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

vii) If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also

be considered to be on Stop Dealing/ Banned for business dealing/ blacklist.

The Managing Director of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in respect

of any specific Service / Supply, for his Company only.

c) Every bidder should, at the time of submission of bid, give a declaration that

bidder and/or proprietor/ partner/ director of the firm has not been placed on

Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any

Subsidiary Companies.

18 Negotiation and Price matching:-

18.1 If the Company feels that there is lack of serious competition, or any other valid

reasons, the Company may negotiate with the L-1 Bidder.

18.2 If more than one firm is to be considered for placement of order, then Supplier has

to match price with L-1 Supplier, who is technically acceptable.

18.3 The firm, who has submitted their consent for price matching with L-1 bidder, for

allotted quantity shall only be considered for placement of order. The consent for

price matching with reduction in quantity shall not be considered for placement of

18.4 If an order is under execution by a Firm placed by the Company and in the

meanwhile Tender is invited for the same item by same Company or by other

Company on behalf of them, and the rates received/ negotiated in this

subsequent Tender from same Firm are lower than the rates at which the current

order is placed, then the lower rates shall apply for the balance quantity of the

order under execution, subject to the condition that the technical specifications

remain unchanged and the delivery schedule of the order is already completed.

19 MINIMUM TENDER QUANTITY:

The clause no.: 70 of Commercial Terms & Condition of tender is modified as under:

The Bidder, who submits their Bid for a minimum quantity, as specified below, for

which the firm participated, shall only be considered for price evaluation for particular

Minimum quantity to be offered by

For MSME bidders For Non MSME bidders

1 22KV RMU (RRL, Type) 19 nos. (50%) 19 nos. (50%)

For getting benefit of above relaxation, Bidders [i.e. Micro, Small Scale Industries (SSI)

& Medium Enterprise Bidders only] shall have to upload Notarized copy of either

certificate/acknowledgement of entrepreneur memorandum of SSI unit or valid NSIC

certificate indicating MICRO AND SSI category of the firm. This certificate should also

indicate the manufacture of items offered. This certificate is to be uploaded in online

Preliminary Stage.

Bidders [i.e. Micro, Small Scale Industries (SSI) & Medium Enterprise Bidders only] are

also requested to note that in the absence of above mentioned documents, no

relaxation will be given for minimum tender quantity criteria and offer will be rejected

out rightly without any correspondence.

Note: In view of Ministry of Micro, Small and Medium Enterprises, Govt. of India, New

Delhi Notification S.O. 2119 (E) dated 26th June,2020, clarifications issued vide O.M.

No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended Notification

S.O. 2347 (E) dated 16th June, 2021 and subsequent amendments, if any issued by

MSME in future; only “UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME

Part-II/Udyog Aadhar Memorandum/ Udyam Registration Certificate shall remain valid

from 1st July 2022 OR from the date as amended in future by the Ministry of Micro,

Small and Medium Enterprises (MSME), Govt. of India.

Other condition of the clause 70 of Commercial Terms & Condition of tenderremains

If the bidder quotes for less than the above minimum tendering quantity for quoting

item of tender as will be applicable as above and / or given a delivery schedule which is

longer than what is stipulated in the tender then the offer will not be considered for

evaluation and offer will be ignored out rightly without any communication in the

matter and any further requests after opening of the tender will also be ignored. This

should be taken care of.

20 QUANTITY DISTRIBUTION

20.1 Reservation for Gujarat based Parties:-

a. As per existing practice, not less than 50% of the quantity to be purchased may

be given to parties, who propose to supply such materials from their

manufacturing Units in Gujarat, subject to the condition that such Gujarat based

parties shall match L-1 price end cost including GST & Cess as applicable,(if

they themselves are not L-1). If they are L-1, even 100% quantity may be given

at the option of the concerned Company and subject to their Financial and

Technical capability to supply the materials as per the required Delivery

b. The benefit of Gujarat based reservation is applicable where the Quoted Unit

End Cost with GST and cess as applicable of Gujarat based bidder is not higher

than 15% of the quoted Unit End Cost with GST and cess as applicable of L-1 as

the case may be. If difference is higher than 15%, then reservation benefit of

Gujarat based parties may not be applied.

Quantity distribution to Gujarat based Micro, Cottage and Small Scale

The company may consider for quantity allocation to Micro, Cottage and

Small Scale Industrial Units of Gujarat state, if they are manufacturing item

under tender and take participate in tender directly i.e. without

intermediators as under.

1. Micro, Cottage and Small Scale Industrial units of Gujarat State have quoted up to

10% higher rate against quoted by Medium and Heavy Industrial units of Gujarat

State and Micro, Cottage, Small, Medium and Heavy Industrial units of other State.

2. Out of Micro, Cottage and Small Scale Industrial units of Gujarat State, if any unit

having either (1) Women Proprietor or (2) All partners are Women, in case of

Partnership firm or (3) All Share Holders are Women, in case of Company, has

quoted up to 11% higher rate against rate quoted by Medium and Heavy Industrial

units of Gujarat State and Micro, Cottage, Small, Medium and Heavy Industrial

units of other State.

3. Quality based price preference: If for item under tender is not mandatory to

provide ISI/BIS/ Agmark in any law, in such cases Micro, Cottage and Small Scale

Industrial units of Gujarat State have quoted up to 5% higher rate against quoted

by Medium and Heavy Industrial units of Gujarat State and Micro, Cottage, Small,

Medium and Heavy Industrial units of other State, for their material having ISI/

BIS/ Agmark, shall get the benefits of price preference. If, it is mandatory to

provide ISI/ BIS/ Agmark on material under any law, price preference is not

4. But in no case total 15% more than rate quoted shall be considered.

Clarification:- It is to clarify that price preference does not mean to pay

extra amount to bidder. Price preference is only for consideration for

placement of order, if they are matching price with L-1. Further, it is to

clarify that for price preference, rate should be considered Firm Price End

Cost With GST and cess as applicable. While in case of tender is invited with

Total Owning Cost (ToC), rate should be considered ToC basis.

Note : This benefit of Gujarat based reservation will not be admissible if OEM

take part in the tender indirectly either through their dealers, agents,

distributors or other intermediators.

21 In order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch

Instructions are already issued, the Gujarat based Suppliers and out of Gujarat based

Suppliers shall arrange the transportation so as to receive the materials at respective

Consignee’s Stores within 15 days and 21 days respectively, from the date of issue of

Dispatch Instructions. If materials are not received at Stores within 15 days / 21 days,

as the case may be, from the date of issue of Dispatch Instructions, special penalty

charges shall be recovered at 0.5% plus applicable taxes, if any per Week or part

thereof, maximum up to 3% plus applicable taxes, if any of the Dispatch Instructions

consignment value.

22 Pre Qualifying Criteria:

(I) Annual Turnover:

Bidder must have Average Annual financial turnover during the last 3 years, ending

31st March of the previous financial year, should be at least 30% of the estimated

(II) Experience:

Bidder(OEM/In case of Traders/Authorized Dealer /Channel Partner both bidder as

well as his Equipment manufacturer) must have Experience of successful completion

of Supply, Erection, Testing & Commissioning of 22KV or Higher rating of RMU in

Power Utilities of the Centre/State/Private during last 7 years ending last day of

month previous to the Tender Advertisement published in the newspaper as under;

a. Three successful orders, each order quantity not less than 40% of Tender

b. Two successful orders, each order quantity not less than 50% of Tender

c. One successful order quantity not less than 80% of Tender Quantity.

23 Award Criteria

1. The Purchaser will award the contract to the successful Bidder, whose bid has been

determined to be substantially responsive and has been determined as the lowest

evaluated bid. The Purchaser shall be the sole judge in this regard.

2. Further, the Purchaser reserves the right to award two or more parties in line with

the terms and conditions specified in the accompanying Tender subject to matching

the L1 bidder’s rate.

Cl. No 07 of Commercial Terms & Condition of tender is modified as under:

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any of the stores of

COMPANY in Gujarat). However, the Tenderer should indicate in the Schedule– “B” (i.e.

Price Bid), the break-up of Total Unit F.O.R. Destination Price and Total Unit End Cost

with GST and Cess as applicable stating the Unit Ex-works price, freight, packing &

forwarding charges, Insurance Charges, GST and Cess as applicable separately in price

bid, which is a must. .

If the Supplier/Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during the

tenure of the contract, the rate (i.e. price) mentioned in the price bid shall be final and

any additional GST will have to be borne by the tenderer himself. In no case additional

amount towards GST or otherwise will be paid / reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier / Contractor

has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned then COMPANY

will have the option to take the prices as exclusive of taxes and duties at maximum

higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B). The price bid submitted in physical mode shall not be considered.

The Tenderer should invariably indicate the total unit end cost price considering all their

costs / calculations in the Price bid itself for each item and all sub-items if any. This is a

must. Cost components hidden / furnished elsewhere will not be considered and will be

ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the

bidder intends to supply the goods / services, meaning thereby the bidder have to

supply the goods / services from the relevant declared / registered place of supply only.

25 Cl. No.15 of Commercial Terms & Condition of tender is modified as under:

Goods and Service Tax (GST) :

The F.O.R. Destination pricesare excluding GSTand Cess as applicable which will be

paid extra on a given taxable goods and/or services within the original contractual

delivery period. The amount and% of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017and all related ancilliary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed

by you, it will be immediately passed on to the COMPANY, without COMPANY making

any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate

of GST and Cess is not mentioned clearlyunless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY

may at its discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during the

tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount

towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned

in acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST rate,

mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice

shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along

with interest needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid / short paid to the

government or fail to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

GST-TDS as per GST, if applicable will be deducted from bill.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to

inclusion of any other additional item of their inputs / input services under the ambit of

the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time.

26 Cl. No. 16 (Sales Tax/VAT), Cl. 17 (Octroi) & Cl. No. 36 of Commercial Terms &

Condition of tender is considered as deleted:

27 Cl. No. 19 of Commercial Terms & Condition of tender is modified as under:

STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing

tax/cess subsequent to suppliers offer if it takes place within the original contractual

delivery date will be to COMPANY’s account subject to the claim being supported by

documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

28 Clause no. 20: A Payment term of the Commercial Terms and Conditions is modified

“Payment shall be made by DGVCL, either directly to you or to suppliers Banker for

the materials supplied as per DGVCL’s standard payment terms and conditions i.e.

80% of the Ex-works price including 100% taxes, duties and F&I, on receipt on Truck

Receipt Certificate (TRC) consignment will be paid to you by this office against TRC

within 30 (Thirty) days on verifying required documents as per A/T conditions.”

“INSTALLATION & COMMISSIONING PORTION “

100% payment of installation and Balance 20 % of the Ex-works of supply portion will

be made within 30days on receipt of SR note & certificate issued by user department

certifying successful commissioning of tender item supplied.

“The validity of SDPBG/cash retention will be kept till successful erection,

commissioning and testing of RMU. The Bank Guarantee/cash retention towards

Execution Period (Security Deposit) will be released only after successful completion

of order and erection, commissioning and testing of RMU and only after the

Performance Guarantee Condition is fulfilled.”

The commissioning /WCC documents should be sent to AO (Bills) Corporate Office,

Dakshin Gujarat Vij Company Ltd., Nana Varachha Road, Kapodara, Near Gajjar Petrol

Alternatively, DGVCL may make payment through SIDBI, ICICI, Power Finance

Corporation, R.E.C. or any other financial institution depending upon facility available

at the relevant time.

In case of payment through SIDBI / ICICI, necessary stamp charges and interest

charge shall be borne by DGVCL. Other charges, if any shall have to be borne by the

Tenderer, while quoting need specifically agree to receive payment under any of the

aforesaid alternative at the option of DGVCL.

The tenderer shall invariably instruct their Bankers to accept lesser amount than IBC

amount (Bank Advice amount) in case Cheque amount differs from claimed amount /

IBC amount supported with deduction memo.

In case if, you want payment through Bank:

You shall have to furnish (I) Indemnity Bond for the A/T, (ii) Power of Attorney in

prescribed format (which is incorporated in Tender General Terms & Conditions)duly

registered with DGVCL for individual Bank and a request letter for discounted bills to

issue Cheque in favour of your Bank A/c. M/s---------------- (All these three

documents should be as per respective DGVCL format only and should be duly

While extending the above facility, DGVCL in no case will be responsible for any default

in payment OR interest to the Bank by you. Your Banker should accept the payment

released as per the Bills passed and audited.

DGVCL would normally accept only one mode of payment: viz. Either (1) Direct

payment OR (2) Payment through Bank or Financial Institution on the strength of

Power of Attorney to be executed by the supplier to that effect.

You should specifically state any one mode of payment. You should indicate the name

of the Bank / Financial Institution to whom the payment is to be made. Also, the

Indemnity bond is to be furnished by the supplier as per prescribed format, which may

be obtained from the office. The costs of all stamp paper charges are to be borne by

In clause. No. 20 (Payment terms) & clause no. 26 (Extension in Contractual delivery

date) of commercial terms & condition where ever “Taxes & duties” shown is read as

GST and Cess as applicable.

Following terms is added in clause no. 20 (Payment terms)

As per GUVNL letter No. GUVNL/ED(F&A)/141 Dtd.16.05.2016.The cash discount

payment scheme is as under for early payment. However, the same shall be confirmed

from DGVCL before claim of early payment.

For supply portion only.

Sr. 80% Payment on receipt of Cash Discount to be recovered

No. material against TRC (%)

1. Payment on 7th day 1.50%

2. Payment on 15th day 1.00%

This above referred scheme shall be applicable subject to following terms and

i. This scheme shall be applicable for payment of supply of all type of materials.

ii. If 7th day or 15th day is Public holiday or weekly off, then the next working day

shall be considered. The period of 7th days or 15th days to be considered is

from the “Date of Receipt of material (DRM)” mentioned in the Truck Receipt

Certificate (TRC).

iii. The Cash Discount is to be recovered at the above referred percentage only on

payment terms of 80% payment against TRC within 30 days.

iv. No Cash Discount is to be availed on balance 20% payment against S.R. Note

within 45 days.

v. The above referred Scheme of early bill payment against Cash Discount will be

at the sole discretion of GUVNL and its Subsidiary companies subject to

availability of fund and the same should not be treated as a right of the supplier.

vi. Early payment and recovery of cash discount shall be applicable to only those

suppliers who choose this facility.

vii. The scheme shall be implemented with immediate effect.

Following para is added in Cl no. 26 (Extension in Contractual delivery date)

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no

increase in price on account of any statutory increase in GST and Cess as applicable

shall be admissible after the original contractual delivery date.

29 PENALTY FOR LATE DELIVERY: Cl. No 25 of Commercial Terms & Condition of tender is

modified as under:

1. Penalty shall be @ 0.5% per Week or part thereof plus applicable taxes, if any on

delayed portion subject to maximum 10% plus applicable taxes, if any, of the delayed

portion Order Value (End Cost with GST and Cess as applicable) in case of supply only,

whereas in case of Projects, the ceiling shall be with reference to total contract value

with GST and Cess as applicable of the project (Supply + Erection + Civil).

2. In order to avoid delay in dispatch of the inspected lot of materials, for which

Dispatch Instructions are already issued, the Gujarat based Suppliers and out of

Gujarat based Suppliers shall arrange the transportation so as to receive the materials

at respective Consignee’s Stores within 15 days and 21 days respectively, from the date

of issue of Dispatch Instructions. If materials are not received at Stores within 15 days

/ 21 days, as the case may be, from the date of issue of Dispatch Instructions, special

penalty charges shall be recovered at 0.5% per Week or part thereof plus applicable

taxes, if any, maximum up to 3% plus applicable taxes, if any, of the Dispatch

Instructions consignment value.

For COMPANY looking to the nature of products / materials the 15 / 21 days’ limit may

be suitably modified with concurrence of respective Managing Director.

3. In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in

dispatch of the inspected lot of materials, for which the Dispatch Instructions are

already issued, the Supplier shall deliver the materials to respective Shipper at Dispatch

Port within 30 days from the date of Dispatch Instructions. If materials are not

delivered to the respective Shipper within 30 days from the date of Dispatch

Instruction, the special penalty charges shall be recovered at 0.5% per Week or part

thereof plus applicable taxes, if any, maximum up to 3% plus applicable taxes, if any of

the consignment value of the lot of respective Dispatches Instruction. For calculation of

penalty date of bill of Lading / Airway Bill / Courier Receipt shall be considered as date

General Guide lines.

In order to avoid delay & possible attraction of penalty,

1 The Firm has to offer the Inspection Call 15 days prior to proposed date of

inspection and 30 days prior to the due date of Delivery Schedule.

2 If the above condition is fulfilled by firm then any delay in inspection and any

delay in issuance of Dispatch Instruction, said delay period will not be considered

for penalty purpose.

3 However, the Company shall carry out inspection not later than Seven days from

the date intimation from the Supplier for inspection.

4 The Dispatch Instruction will be given within Seven days’ time from the date of

satisfactory inspection.

However, in case the material is offered for inspection but does not fulfill criteria as per

above clause No. 1 and does not supply material as per delivery schedule, the same

will be considered as delay in delivery and will be liable for penalty in terms of the

Due consideration will be given for waival / levy of penalty (excluding GST already

collected and paid to the Govt. treasury thereon) only for the reasons absolutely

beyond suppliers’ control (e.g. Force Majeure conditions as laid down in the DGS & D)

for which documentary evidence will have to be provided.

The request for extension in delivery giving reasons and supporting documents shall

have to be made within one month on completion of the supply only.

The request made after one month on completion of the supply shall not be

entertained and rejected out rightly without any correspondence.

No request for waival / levy of penalty will be entertained / reviewed during the

execution of order.

The company reserves the right to recover any dues from the subsidiary company s of

GUVNL including GUVNL.

30 Penalty on rejected Materials during testing :-

The representative of the Company may pick up samples from the lots supplied by the

Supplier at the Stores of the Company at random for quality check. The samples picked

up will be tested for acceptance test / type test or as decided by the Company at

Government approved laboratory or NABL Laboratory, in the presence of representative

of supplier and the Company as per relevant ISS/BIS/ Company’s specifications. The

test results will be binding on the suppliers and Company in general and will not allow

re-sampling. If the material fails in any of the tests carried out, the full lot of materials

will be considered as rejected, and if replacement is not possible due to utilized/

consumption of the materials then in that case for whole of the rejected lot, Company

will deduct maximum up to 30% (Thirty) of the End Cost Price plus applicable taxes, if

any. If the same are not utilized / consumed, then Company may ask for replacement

at sole discretion of the Company or may accept with maximum deduction up to 30%

(Thirty) of the End Cost Price of the rejected lot plus applicable taxes, if any, and all

these will be binding on the supplier.

Due consideration will be given for waiver / levy of penalty (excluding GST already

collected and paid to the Govt. treasury thereon) only for the reasons absolutely

beyond suppliers control (e.g. Force Majeure conditions as laid down in the DGS & D,

Clause reproduced hereunder) for which documentary evidence will have to be

provided. The request for extension in delivery giving reasons and supporting

documents shall have to be made within one month on completion of the supply only.

The request made after one month on completion of the supply shall not be

entertained and rejected out rightly without any correspondence.

a. On receipt of material at Store, COMPANY may pick up sample/(s) for Audit

Testing from the lots supplied by the supplier within 10 days in presence of the

representative of the supplier.

b. COMPANY should not utilize the material until the test reports of audit sample

c. If material is under audit testing and there is urgency, supplier may be

consulted prior to utilize it.

d. In case of audit sample fails in any of test carried out, following penal actions

to be taken to ensure good quality supply.

Sr. No. Default Penal Action

a) Failure-1 Replacement of lot

Replacement of lot (+) monetary penalty of 3% of the ex-

works value of the lot plus applicable taxes, if any.

Replacement of lot (+) monetary penalty of 6% of the ex-

works value of the lot plus applicable taxes, if any.

Replacement of lot (+) monetary penalty of 10% of the ex-

works value of the lot (+) debarment of bidding next

d) Failure-4 tender for the same product/rating for which four

consecutive failures are reported in the current contract

plus applicable taxes, if any.

Note: - In case of failure of material in audit testing, the payment

equivalent to 1.10 times the value of the failed lot shall be

withheld from subsequent payment of other lots of items, till the

replaced lot confirm in audit testing. No interest will be paid on

such withheld amount. Accordingly, you shall be intimated and

penalty if any as per tender terms and conditions should be

Note: - The aforesaid penal action should be for a particular contract issued by a

COMPANY against a particular product/rating in that contract.

31 In cl. No. 38 point no (4) is replaced as below :

(4) GST Registration no. and date and issuing authority of the location wherefrom

supplier intends to supply the goods / services.

Other part of the clause remains unchanged

32 Clause No.45 First Para of Comm. Terms & Conditions Modified as under:

The manufacturer/authorized channel partner/trader may be allowed to participate

33 Cl. No. 51 (Audit Inspection) of Commercial Terms & Condition of tender is read as

From the lots inspected by the User Department Inspector, the Inspector of Audit

Inspection Wing may pick up samples from the lots supplied at RSO’s of COMPANY or

other stores of COMPANY at random for quality check only.

The samples picked up will be tested for acceptance test / type test or as decided by

COMPANY at Government approved laboratory in presence of representatives of

supplier and COMPANY as per relevant ISS/BIS/ COMPANY specifications. The test

results will be binding on the suppliers and COMPANY, in general will not allow re-

sampling. If the material fails in any of the acceptance tests carried out, the full lot of

materials will be considered as rejected, and if replacement is not possible due to

consumption of the materials then in that case for whole of the rejected lot, COMPANY

will deduct maximum up to 30% (Thirty) of the End Cost Price plus applicable taxes, if

any. If the same are not utilized / consumed, then COMPANY may ask for replacement

at sole discretion of COMPANY or may accept with maximum deduction upto 30%

(Thirty) of the End Cost Price plus applicable taxes, if any, and all these will be binding

on the supplier.

In case if the materials does not confirm to specifications or fails at Government

approved laboratory or other laboratory decided by COMPANY for testing and if

subsequent testing are to be carried out (which will solely at COMPANY discretion),

then all Testing fees, expenses of the inspector and other expenses incurred by

COMPANY plus GST as applicable will be to supplier’s account. The decision in this

regard for acceptance as above of COMPANY shall be final and this will be binding on

34 1st para of Part [C] of cl. No: 53 (Termination of Contract) of commercial terms and

conditions is read as under:

[c] To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of

COMPANY shall be final. In the event of action taken under clause (a) or (b) above, the

supplier shall liable to pay for any loss and applicable GST/Cess which COMPANY may

sustain on that account but the supplier shall not be entitled to any saving on such

purchases made against default.

Other part of the clause remains unchanged.

35 Cl. No. 69 of commercial terms & condition is read as under:

If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders

placed or if COMPANY suffers any financial loss due to this, then COMPANY will be at

liberty to adjust the amount plus GST as applicable from other orders of the same

firm or by encashing the Bank Guarantee

36 REPEAT/ADDITIONAL ORDERS of commercial Terms and Conditions of

tender is modified as under;

DGVCL reserves the right to place repeat orders/ additional orders up to 100% of the

original quantity of the A/T at the same prices, terms & conditions stipulated in the

original Contract as mutually agreed upon, if the requirement still persist.

37 Welfare Cess:-

“ The Contractor has to pay 1% Labour Welfare Cess of order value to the concern

Government Department. The rate shall be inclusive of the same.”

“ The proof of 1% workers welfare cess payment made by the contractor to the

appropriate department shall be submitted to DGVCL along with bill,failing which

appropriate amount shall be deducted from the bill and deposited to the respective

government department by DGVCL.”

38 OTHER PROVISIONS:

1. The Bidder should give a declaration that its bid does not deviate from the tender

specification & terms and conditions, and any modification / elaboration added by

DGVCL in the bid document.

2. If the DGVCL issue any amendment/corrigendum to the specification / Bid

document till the date of opening of this bid document, those amendments will

become a part of this document and no separate intimation will be given. This,

however, will be no reason for any extension of bid submission date. The bidders

are advised to remain updated with the latest amendments issued by DGVCL. The

directives and amendments issued by DGVCL will have a superseding effect to the

corresponding sections of the specification. The Bidder are also advised to check

DGVCL/Nprocure websites regularly for any amendment or addendum.

3. While the execution of work shall be for the entire scope of work for all the Circle,

installation work shall be started as per the instructions of the respective

circle/division/sub division. The respective circle/division/sub division shall give the

installation instructions depending on the requirement and the expected

installation lead times but within the schedule time line of project.

4. After finalization of bidding process, the issuance of Work Order/ Purchase Order

and signing of agreement will be done by DGVCL.

While the agreement shall be for the entire scope of work for DGVCL, delivery of

equipment shall be as per the delivery instructions of DGVCL. DGVCL shall give the

delivery instructions depending on the requirement and the expected delivery lead

times but within the schedule time line of project.

5. If DGVCL reserve rights to reduce/increase the quantity of certain items to match

with the quantities for Part-A of SCADA, the payment shall be made at the per unit

rate finalized based on actual quantity executed for such items. The delivered

system should comply with the performance level mentioned in the tender

Document. Bidder has to accept all terms and conditions as specified in tender in

toto, without any deviation.

6. Bid Price shall be adjusted during evaluation of Price Proposals, for comparison

purposes only, to reflect the price of the missing or non-conforming item or

component. The price of the missing or non-conforming item or component for

this purpose shall be the highest of the prices quoted by the other bidders for such

missing item or component.

The purchaser will correct arithmetical errors during evaluation of Price Proposals

on following basis

“If there is an error in a total corresponding to the addition or subtraction of

subtotals, the subtotals shall prevail and the total shall be corrected.”

7. Any manufacturer/authorized channel partner/traders has to bid items as specified

in the Price Bid - Schedule B. However, evaluation will be carried out item wise

and order will be placed item wise. DGVCL reserve rights the modality of placing

the order. DGVCL reserve rights the modality of placing the order. After finalization

of bidding process, the issuance of Work Order/ Purchase Order and signing of

any agreement will be done by DGVCL as mentioned above.

8. If any bidder is quoting for supply of 22KV RMU, it is mandatory for the bidder to

quote installation portion also for respective supply of RMUs. If installation portion

is missing then their prices shall be assumed to be included by the bidder in the

prices of supply items of RMU and bidder will installed RMUs free of cost to

purchaser. The same will be applicable vice-versa also.

9. DGVCL may split up the work/item amongst more than on tenderer for any

particular work/item. The lowest bid may not guarantee to be offered the whole

10. Bidder must quote their single price considering every points/parameters/

requirements of the technical specification and no separate prices to be quoted for

any part / parts / accessories of the RMUs. If optional price, separate prices will be

quoted same will not be considered for evaluation and the only quoted single price

will be considered for evaluation.

11. Exact location details will be provided after award of contract to the successful

12. Any damages occurred during the execution of the work, it is the responsibility

/liability of the bidders.

13. Uploading and unloading of RMU, transportation etc. from/to store & site is in

bidder’s scope.

14. Responsibility of Power shut down, if required, in the scope of purchaser.

15. WORKMAN'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE:

The bidder/contractor shall cover all his employees under workmen's

compensation fund and under the liability insurance. The purchaser shall not be

responsible for any payments of compensation to the workers/supervisor of the

contractor/bidder for fatal or non-fatal accidents during the pendency of the

The Contractor shall comply with all the rules and regulations of local authorities

during the performance of his field activities. He shall also comply with the

Minimum Wages Act, 1948 and the Payment of Wages Act (both of the

Government of India) and the rules made there under in respect of any employee

or workman employed or engaged by him or his Sub-Contractor. He shall abide

by labour laws.

16. Before submission date of tender, the DGVCL may, if necessary, reply to your

written request for clarification concerning the proposed services. However, any

delay caused by seeking such clarifications will not be considered a reason for

extension in the submission date of your proposal.

17. Training: The supplier shall give rigorous training to the engineers & staff for

days for 8 persons in attending trouble shooting and maintenance at owners

premise and in the field after successful installation. Training should be at free of

39 Conflict of Interest. Among Bidders /Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of

Procuring Entity's interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake fromany

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorise only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one lndian agent on his behalf;

2. lndian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders for particular quoted item, as

Regarding above clause, bidders have to Upload Declaration (duly Notarized) on Rs.

300/- Non-judicial Stamp Paper indicating/declaring names of Authorized signatory and

Authorized Representative by signing/signatures of both jointly along with designation

and contact details (office address, Mobile No., E-mail ID) and details of employee

mentioning particular tender number in given format of attached APPENDIX-4

40 Bidder has to ensure that the offered quantity of tender item should be commensurate

with DGVCL’s delivery schedule otherwise offer is liable to be rejected out rightly. The

quantity to be purchased will be decided by DGVCL.

41 Bidders are requested to ensure that quantity offered details in Annexure-4 (on-line) of

Commercial Terms and Condition and in Price bid (on-line) should be same. In case of

any discrepancy, quantity offered in Annexure-4 shall be considered as final quoted

42 In Commercial Terms & Conditions whenever “plus GST” mentioned, it is to be replaced

with “plus GST and Cess as applicable”.

43 DELAYED AND LATE TENDERS:-

No tender shall be accepted / opened in any case which are received after due date

and time of the receipt of tender irrespective of delay due to postal services or any

other reasons and DGVCL shall not assume any responsibility for late receipt of tender.

Any correspondence in this matter will not be entertained.

44 The terms and conditions of this tender are derived from the provisions stated under

prevailing Purchase Policy-2016 (along with its amendments) of GUVNL. If any dispute

or discrepancy arises in any respect at any stage, the aforesaid Purchase Policy-2016

and its amendments made by GUVNL shall be considered as final and obligatory to the

either side. Purchase Policy-2016 and its amendments are available at our website

45 All the tenderers must ensure that all the relevant documents / papers uploaded with

the tender should be serially numbered (indexed) and properly documented. This must

46 Tenderer should invariably fill up all the details of all the Annexure including the prices

in on line Annexure of this tender. This is mandatory.

Also all the Annexure should be duly signed by authorized signatories with their rubber

stamp and along with Company’s Rubber (Round) seal / stamp affixed on each paper

uploaded in online electronic form.

47 The inspection has to be done at factory premises of supplier before dispatches but in

case of authorized channel partner/traders, it has to be done at their principles factory

48 The tenderers are required to furnish the technical information and the Guaranteed

technical particulars (GTP) along with company seal and signature of the Tenderer on

each and every page / papers of the tender documents.

49 It shall be the responsibility of bidder to get approval of charging of RMU from

Electrical Inspector concerned after submission of drawing and documents as per

requirement of Electrical Inspector (Electrical Inspector’s fee shall be in DGVCL scope)

50 In case, if any bidder has submitted false information/Data/Documents against this

tender, DGVCL shall exercise its discretionary power to take action like

Periodic/Permanent stop deal/Cancellation of Vendor Registration/Forfeit EMD and

reject Bid/Forfeit the performance guarantee towards execution (security deposit)

/Forfeit the performance guarantee towards Guarantee period, or any other action

decided by DGVCL. No any correspondence will be entertained in this regard. However,

the decision of DGVCL shall be final and binding to tenderer.

51 If any discrepancy found in the particular clause of Commercial Terms & Condition and

Schedule –A of the tender then clause of Schedule-A will be considered as final.

52 Seal and signature in “Important Instruction” is MUST.

53 The Modified Bank Guarantee Formats to cover Execution Period and Guarantee

/Warrantee Period (except EMD Bank Guarantee Format) in place of those mentioned

on Page Nos. 28 & 29 of Commercial Terms and Conditions are hereby attached

separately as a pdf file name “Modified BG Formats”.

54 All the required type tests should not be older than 7 (Seven) years from any Govt.

Approved NABL Accredited Laboratory. All the required type tests on one particular

item must have been conducted in the span of one year only, if applicable.

55 It shall be sole responsibility of the bidder that the uploaded original

scanned documents (in PDF form) remain legible and should not be

password protected.

56 A Check List related to EMD Documents and Technical Documents is to be prepared &

Uploaded by the bidder in Preliminary stage & Technical Stage respectively.

Documents Uploaded in technical Stage should be as per order of Technical check list.

This is mandatory.

57 Successful bidder may have to submit documents required by DGVCL.

58 Compliance with Latest Indian Standards:

The item shall confirm to the latest edition of the relevant Indian Standard (IS) issued

by the Bureau of Indian Standards (BIS), including all amendments and revisions.

In case the IS number for the specified item has been revised, superseded, or

replaced, the updated IS code shall be deemed applicable. The bidder shall ensure

compliance with the latest version, and no claim shall be entertained on account of

changes in the IS number or its content.

The bidder is responsible for verifying the current status of the applicable IS code and

incorporating any amendments issued by BIS. All testing, inspection, and certification

shall be carried out in accordance with the latest IS specifications.

59 Clause no.54 : ARBITRATION of commercial Terms and Conditions of tender is

replaced as under :

(i) Amicable Settlement:

Any Dispute, difference controversy or claim between the parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as “ the dispute”) shall, upon the

written request of either party be referred to the authorized representative of the

disputing parties for resolution. The authorized representative shall promptly meet and

attempt to negotiate in good faith a resolution of the Dispute within thirty days of the

service of the request.

(ii) Arbitration:

If the parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (i) of this Clause, arising under or in connection with

the present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat public

works contracts disputes arbitration tribunal act,

Other text matter & condition of CLAUSE No. 54 remains unchanged.

60 REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A

COUNTRY WHICH SHARES A LAND BORDER WITH INDIA :

I. Any bidder from a country which shares a land border with India i.e. China,

Pakistan and Bhutan will be eligible to bid in this tender only if the bidder is

registered with the Registration committee constituted by Department for

Promotion of Industry and Internal Trade (DPIIT).

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in

certain contexts) means any person or firm or company, including any

member of a consortium or joint venture (that is an association of several

persons, or firms or companies), every artificial juridical person not falling in

any of the descriptions of bidders stated hereinbefore, including any agency

branch or office controlled by such person, participating in a procurement

III. "Bidder from a country which shares a land border with India" as mentioned

above for the purpose of this Order means: -

a) An entity incorporated, established or registered in such a country as

mentioned above; or

b) A subsidiary of an entity incorporated, established or registered in such a

country as mentioned above; or

c) An entity substantially controlled through entities incorporated,

established or registered in such a country as mentioned above; or

d) An entity whose beneficial owner is situated in such a country as mentioned

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country as mentioned above; or

g) A consortium or joint venture where any member of the consortium or

joint venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial

owner is the natural person(s), who, whether acting alone or together,

or through one or more juridical person, has a controlling ownership

interest or who exercises control through other means.

a. "Controlling ownership interest" means ownership of or entitlement to

more than twenty-five per cent of shares or capital or profits of the

b. "Control" shall include the right to appoint majority of the directors or

to control the management or policy decisions including by virtue

of their shareholding or management rights or shareholders

agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural

person(s) who, whether acting alone or together, or through one or

more juridical person, has ownership of entitlement to more than

fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals,

the beneficial owner is the natural person(s), who, whether acting

alone or together, or through one or more juridical person, has

ownership of or entitlement to more than fifteen percent of the

property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above,

the beneficial owner is the relevant natural person who holds the

position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall

include identification of the author of the trust, the trustee, the

beneficiaries with fifteen percent or more interest in the trust and

any other natural person exercising ultimate effective control over

the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent

another in dealings with third person.

Every bidder/s should, at the time of submission of bid, give a declaration as per

attached Certificate-M for above in online electronic form at Preliminary stage.

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE – M

(To be uploaded in online electronic form of this tender)

Reference: Tender enquiry No.: DGVCL/ /

Due on date: / / 2026-27

“I/We have read the clause regarding restrictions on procurement from a bidder of a

country which shares a land border with India i.e. China, Pakistan and Bhutan.

I/We certify that our firm is not from such a country as mentioned above and is eligible

to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a

country which shares a land border with India i.e. China, Pakistan and Bhutan.

I/We certify that our firm is from such a country as mentioned above and I/We have

been registered with the Competent Authority (Registration committee constituted by

Department for Promotion of Industry and Internal Trade (DPIIT) [Evidence of valid

registration by the Competent Authority is attached]. Further, I/We hereby certify that

our firm fulfills all requirements in this regard and is eligible to be considered.”

Seal of the Firm Signature of the Authorized

Representative of the firm

Name of the Tendering Firm / Agency:

[Notarized Copy on Rs.300/- Non-Judicial/E-stamp Paper)

(To be uploaded in online technical stage)

MANUFACTURER’S AUTHORISATION FORM

(To be uploaded by Authorized channel partner/ Trader in the letter head of

Original Manufacturer in case the bidder is the Authorized channel partner/

Letter No. Dated:

The Chief Engineer

Procurement Department

Dear Sir / Madam,

Bid Reference No: Item Name:

a. We …………………………………… (Name of the manufacturer) are the original

Manufacturers of the above item having registered office at………….. (Full

address With telephone number/fax number & email ID and website),

having factories at and , do hereby authorize M/s.

(Name and address of bidder) as (Authorized channel partner/

Trader) to submit bids, and subsequently negotiate and sign the contract

with you against the above bid ref. no.

b. No company or firm or individual other than M/s.

____________________________are authorized to bid, negotiate and conclude

the contract in regard to this business against this specific bid reference no.

c. We also hereby declare that we have the capacity to manufacture and

supply the quantity of the items bided within the stipulated time period.

For and on behalf of M/s.

(Name of manufacturers)

Date: Place: Seal

Note: This letter of authority should be on the letterhead of the

manufacturing concern and should be signed by a person competent

and having the power of attorney to bind the manufacturer’s.

1. REGISTRATION OF VENDORS:-

1.1. Registration:

1.1.1 All new Suppliers shall get themselves registered by paying non-refundable

Registration Fees plus GST as applicable, as detailed below, to the concerned

subsidiary Company with Vendor Registration Application Form and all relevant

documents. The Vendor Registration for non-Engineering items like stationery,

uniforms etc., as per Annexure - I is not required. While for other items, Vendor

Registration is compulsory for the Bidders to participate in the Tender.

For factory within the Gujarat State.

1.1.1.1. Rs. 15,000/- plus GST as applicable for Micro and Small Industries.

1.1.1.2. Rs. 25,000/- plus GST as applicable for all other category of Industries.

1.1.2. For factory within the Country but out of Gujarat State.

1.1.2.1. Rs. 50,000/- plus GST as applicable for Micro and Small Industries.

1.1.2.2. Rs. 75,000/- plus GST as applicable for all other category of Industries.

1.1.3. Out of Country: $ 5,000 USD plus GST as applicable. To be remitted by the

prospective Vendor through SWIFT (Purchaser to give Bank Account details)

1.1.4. For Re-Registration of already registered Vendor, the Vendor has to pay 50%

of the Vendor Registration fees plus GST as applicable towards registration

charges, provided the Vendor has successfully executed Purchase order in

GUVNL or its any subsidiary Companies within two years before the date of

expiry of existing Vendor registration, as otherwise, it will be as per regular

Registration charges.

1.1.5. In case of multiple manufacturing locations of Vendor, fees shall be paid for

1.1.6. Vendor Registration shall be issued on manufacturing unit-wise of the firm.

1.1.7. The Registration Charge shall be reviewed every three years.

1.1.8. Registration Charge shall be non-refundable even if registration is denied.

1.1.9. Payment of registration fees does not guarantee the registration as approved

1.1.10. Period: The registration is valid for five years from the date of Vendor

Registration. The subsidiary Companies of GUVNL shall inspect the factories

every two years, if required.

1.1.11. GST shall be charged extra as applicable from time to time for clause

1.2. Existing Registered Vendor:-

1.2.1. The registration of existing Vendors of GUVNL & its subsidiary Companies

would continue for the period prescribed in the Vendor Registration Order.

Upon expiry of the validity period, the Firm shall re-register themselves by

following the prescribed procedure, as stipulated herein below. Existing Vendor

should apply for re-registration at least two months before the date of expiry of

their existing registration. If, firm has not applied for re-registration before two

months from the date of expiry of their existing registration but applied prior to

the date of publication of Tender in the Newspaper, in such case the Company

reserves the right to consider or not to consider their bid at its sole discretion.

However, the Price Bid of such Vendor will be opened provided the firm is

Registered Vendor on the date of opening of Price Bid.

1.2.2. In case, the registered vendor desires to add new item/(s) of lower capacity

of relevant Indian Standard in their existing vendor registration certificate of

higher capacity, the vendor has to pay Rs. 5000/- as registration charges plus

applicable GST and submit application along with following documents.

The applicability of vendor registration period shall be as per existing vendor

registration for all items.

1.2.2.1. Type test report for each rating/size of item/(s) to be registered not older

1.2.2.2. ISI/ BIS/ International Licenses, if applicable.

1.2.3. In case, the registered vendor desires to add new item/(s) of higher capacity

of relevant Indian Standard in their existing vendor registration certificate of

lower capacity, the vendor has to pay 50% of the Vendor Registration fees

plus GST as applicable towards registration charges and submit application

along with following documents.

The vendor registration period shall be as per existing vendor registration for

all items. The inspection of factory premises shall be carried out as per

procedures of new application.

1.2.3.1. Type test report for each rating/size of item/(s) to be registered not older

1.2.3.2. ISI/ BIS/ International Licenses, if applicable.

1.2.3.3. List of Plant & Machineries.

1.2.3.4. List of testing equipment.

1.3. Guidelines for Vendor Registration / Re-registration:-

1.3.1. The Vendor Registration / Re-Registration Application Form duly filled in with

requisite Registration Fees plus GST as applicable and relevant documents such

as all type Test Reports from the factory location sought for, as per relevant IS /

IEC Specifications conducted at NABL accredited Laboratory or Govt. approved

lab not older than Seven Years and other documents as per Annexure – II shall

be submitted to the concerned Company. Incomplete application along with all

documents shall be returned within 07 calendar days on receipt of the

application with reasons for such rejection highlighting the list of incomplete

documents / information. Thereafter, if firm does not re-submit his application

along with complete required documents within seven calendar days from the

date of receipt of rejection, then the application submitted earlier for

Registration will be treated as rejected and disposed of.

1.3.2. If deficiencies are found on factory inspection, the application shall be returned

with highlighting such deficiencies immediately within Seven days. Thereafter, if

Firm does not re-submit their application indicating rectification of deficiencies

with supporting documents within Thirty days, then application of such Firm will

be treated as rejected and disposed of. Actual expense for second inspection will

be borne by the Firm.

1.3.3. The prospective Vendor may then submit a fresh application along with fresh

Registration Fees after rectifying / complying with all the deficiencies. Such

application shall be treated as fresh application for all purposes.

1.3.4. The entire Vendor Registration process shall be completed within 45 calendar

days of receipt of the application for domestic firms in all respects, while in case

of foreign firm; it should be completed within 90 calendar Days.

1.3.5. In case of shifting of factory premises of the Registered Vendor, such Vendor has

to pay requisite regular Registration fees plus applicable GST and factory

inspection shall be carried out as per norms.

After shifting of factory, Supplier’s status as it is i.e. New-1/ New-2/ Regular as

the case may be, can be considered subject to conditions that (i) Name of

Company shall be in its original name, (ii) Firm has completely close down old

works & shifted to New place, (iii) All Machinery & Testing facility available at

old works should be at least available at New Place, (iv) Firm has to submit all

required Type tests from new (shifted) works for all items mentioned in

existing Vendor Registration Certificate, if validity of existing old type test

reports is completed (v)There should not be any pending supply from existing

works in any of GUVNL and its Subsidiary Companies, and (vi) Respective

subsidiary has to cancel the registration given at existing place before issue of

new registration at new place.

The Vendor Registration period shall be as per existing Vendor Registration for

all items. No shifting shall be allowed during execution of order. However, if

there is no any ongoing supply pending in respect of previous order and supply

yet to started in case of recent issued orders, in such circumstances, shifting

may be permitted, provided there is no change in the legal status of the

vendor and vendor undertakes to uphold existing contractual obligations from

previous supply at the new factory premises and obligations arise out of LOA

issued, for which supply is yet to commence. Shall be fulfilled from new

premises without any deviations.

1.3.6. In case of change in the name or ownership or control of the Firm of the

Registered Vendor, having valid vendor registration, such Firm shall inform in

writing along with supporting documents with payment of Rs. 5000/- plus

applicable GST as fees, within 90 days of such change. The Firm shall have to

confirm that there is neither change in the infrastructure facilities nor in the

products/items and that change is only in the name / ownership/ control of the

Firm. In such a case, the Firm shall have to submit application and relevant

documents towards the proof that such change is lawful / legitimate along with

the documents as per Annexure III, to the Company, who had granted Vendor

Registration for registering change of name / ownership / control of the

existing registered vendor.

If, firm fails to inform such changes to respective Company within 90 days, in

such case, the firm will not be considered as registered vendor. In case of

Amalgamation of companies, order from the Court is to be followed. While, in

case of Merger& Acquisition, legal procedures to be followed as per Company’s

1.3.7. In case of Vendor Registration for Regular items, the new Vendor, who has

submitted their application for Vendor Registration with all required fees and all

the requisite documents prior to the date of publication of Tender in the

Newspaper shall be allowed to participate in the Tender, subject to the condition

that they should submit Vendor Registration Certificate before opening of Price

In case of Vendor Registration for new products, which are to be procured first

time, the new Vendor who has submitted their application for Vendor

Registration with all required fees and all the requisite documents within

Calendar days from the date of publication of Tender in the Newspaper shall be

allowed to participate in the Tender, subject to the condition that they should

submit Vendor Registration Certificate before opening of Price Bid. However, to

encourage new vendors for new products, wide publicity through newspapers /

web-site, indicating details of items to be procured should be given at least

days prior to invitation of tender to enable the New Vendors to register them as

If, Company invites short notice tender for urgent requirement of the materials,

above time limit for applying for vendor registration may suitably be modified by

respective Company.

If the firm fails to submit the Vendor Registration Certificate before opening of

Price Bid, their Technical Bid shall be rejected and Price Bid shall not be opened.

However, the process of tender shall not be delayed by the Company merely

because of vendor application of a bidder is in process. The participating bidder

must enclose copy of Receipt of the Fees paid towards Vendor Registration

along with the Tender Fees / EMD payment receipt.

There shall be no relaxation in above as companies also require reasonable time

to evaluate the vendors credential & complete the process of registration.

1.3.8. At the time of re-registration, the Vendor’s works / factory shall be re-inspected

departmentally, incase factory situated within the Country, while for other

factory it shall be either departmentally or through third party inspection, if

1.3.9. In order to streamline Vendor Registration process and to avoid overburdening

on any particular COMPANY with Vendor Registration work, all new Vendor

Registrations and re-registrations of existing Vendors on completion of 5 years in

respect of Vendors, whose factories are in Gujarat shall be done by the

concerned COMPANY within whose licensee areas such factories are located for

the items used by COMPANYs.

1.3.10. In case of the Vendors whose factories are located in Torrent Power Ltd

license area of Ahmedabad – Gandhinagar, it will be the responsibility of

UGVCL and those in Surat, it will be the responsibility of DGVCL.

1.3.11. In case of the factories located outside Gujarat, the responsibility for

Registration and re-registration of Vendors shall be as under (As per attached

1.3.11.1. Northern Region ------------------------- UGVCL,

1.3.11.2. Western Region -------------------------- PGVCL,

1.3.11.3. Southern Region ------------------------ DGVCL,

1.3.11.4. Eastern and North-Eastern Region ---- MGVCL

1.3.12. For overseas Vendors having their works / factories located outside India,

responsibility shall be taken by the concerned COMPANY to whom Application

for Vendor Registration is made by the prospective Vendor to undertake the

required procedure.

1.3.13. For the items specifically used by GETCO and GSECL, all new Vendor

registrations and re-registrations of existing Vendors on completion of 5 years

shall be processed by respective Company.

1.3.14. The new Vendor for the items, commonly used by COMPANYs and by GETCO /

GSECL the application will be entertained by either GETCO or GSECL or by the

DISCOM as per above jurisdiction criteria.

1.3.15. The Re-registration of existing Vendors on completion of 5 years shall be done

by GETCO or GSECL in respect of their registered Vendors, whereas in respect

of the Vendors registered by any DISCOM, the Re-registration will be done by

COMPANYs as per above jurisdiction criteria stated as above.

1.3.16. For the material specifically used in GETCO, GSECL and not utilized by

DISCOM, the Vendor Registration of those items shall not be made by DISCOM

and vice-versa.

1.3.17. No Tender document is to be entertained for the firm / from any Company,

who is not registered as Supplier / Vendor with GUVNL or any of its subsidiary

Companies for tender item. However, the Tender submitted by a firm may be

considered for evaluation, if it fulfills the requirement as per clause No. 1.3.6.

1.3.18. The Factory Inspection is mandatory in respect of new Vendors. No inspection

waiver will be considered. If required, factory inspection of existing Vendors

may be conducted every two years departmentally incase factory situated

within the Country, while for other factory it shall be either departmentally or

through third party.

1.3.19. The subsidiary Companies of GUVNL have to inspect factory of applicant within

30 calendar days from the date of application in case of First Registration

within which inspection has to be carried out departmentally for works in India

(Note: Inspection will be arranged only if the documents are otherwise found

complete in all respect).

1.3.20. During factory inspection, it is mandatory to have Photography with Date, of

the applicant Company’s premises, infrastructure facilities for testing

equipment and machineries. The Vendors will have to submit their consent for

1.3.21. All the forms of Vendor Registration must be identified by Unique Number and

to use same format by all the subsidiary Companies to maintain uniformity and

to avoid any kind of confusion. All subsidiary Companies shall maintain

computerized record of Registered Vendor and update regularly and share with

other Companies.

1.3.22. The new Vendor Registration shall be given to the item/(s) to be mentioned

clearly, for which the vendor has submitted type test report along with

application. The Vendor Registration shall be given in the name of item only.

The relevant IS of the material shall be mentioned in the bracket for that item.

1.3.23. Mere Vendor registration shall not itself vest any right on a firm to receive

orders from GUVNL’s any subsidiary company or to claim any damages or

compensation for non-placement of the order against any tender.

1.3.24. For certain value high technological application, for which, reliable operation of

the equipment installed is a prime requirement and for that time tested

product is necessary, as failure of any of the equipment leads to major power

disruption to a larger group of the people and industries. The manufacturing of

such equipment’s requires high precision equipment and tooling with skilled

manpower. It is historically established that technology and manufacturing

ability of any company is validated after certain years of field operation, in

spite of equipment being type tested. As the risks are high, some critical

equipment for which Pre-Qualification Requirement is necessary to consider in

the tender. However, Item-wise pre-qualification requirement should be

incorporated in the tender documents after getting approval from the Board /

Purchase Committee of respective Company. The reason for granting such PQR

shall be appropriately recorded. Once approved, it should not be changed or

modified without prior permission of the Board / Purchase Committee of

respective company.

1.3.25. Company reserves its right to change/revise/alter/delete the vendor

registration criteria at any time at its sole discretion.

1.3.26. Only the courts at Head quarter of the Company (Gujarat State) shall have

exclusive jurisdiction to adjudicate all disputes relating to or arising out of the

vendor registration or placement of the order etc.

1.4 Applicability of Vendor Registration / Stop Deal / Banned for business dealing

/ blacklisting:

1.4.1 The Firm registered as Vendor in GUVNL or in any subsidiary Company of the GUVNL

shall be considered as a Vendor for all Companies.

1.4.2 The firm, stop deal and/ or banned for business dealing and/ or blacklist by GUVNL

or any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or

banned for business dealing and/ or blacklisting for all Companies.

1.4.3 The list of indicative reasons for placing the firm in a Stop deal / banned for business

dealing / blacklist are as under. A Firm will be placed in a Stop deal / banned for

business dealing /blacklist, if the Firm

1.4.3.1 Has submitted fake, false or forged documents/certificates,

1.4.3.2 Has revised/ withdrawn price bid after opening of Techno commercial bid, until

and unless it is sought for,

1.4.3.3 Has tampered with the stipulated tendering procedure.

1.4.3.4 Has refused to accept Letter of Acceptance/ Purchase Order/Work Order after

the same is issued by the Company within the validity period and as per agreed

terms and conditions,

1.4.3.5 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract,

1.4.3.6 Has failed to provide suitable expertise for the work as per pre-scheduled

1.4.3.7 Has failed to submit all the necessary tests reports /documents within time

schedule / as per Company’s time limit, as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type reports /documents to

1.4.3.8 Has indulged in construction and erection of defective works.

1.4.3.9 Has supplied inferior quality/ defective materials and refused to replace with

stipulated time rame, as specified by the Company,

1.4.3.10 Has substituted materials in lieu of materials supplied by the Company or has

not returned or has short returned or has unauthorisely disposed of materials/

documents/ drawings/tools or plants or equipment supplied by the Company.

1.4.3.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and

1.4.3.12 Has unauthorisely obtained official company information or copies of

documents, in relation to the Tender/ Contract.

1.4.3.13 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

1.4.3.14 Has parted with, leaked or provided confidential/ proprietary information of the

Company given to the firm only for its use (in discharge of its obligations

against an order) to any third party without prior consent of the Company,

1.4.3.15 Any other ground for which in the opinion of the Company makes it undesirable

to deal with the Firm, and

1.4.3.16 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting.

1.4.4 Effect of putting a firm for Stop dealing/ Banned for business dealing/ blacklisting.

1.4.4.1 The proprietor / all the partners / directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for

business dealing/ blacklist.

Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing /Banned for business dealing / blacklist in any

Company of GUVNL and its Subsidiary Companies,

1.4.4.1.1 No enquiry shall be issued to a firm.

1.4.4.1.2 No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be returned.

1.4.4.2 Action to be taken, when a Firm and/or proprietor/partner/ director of the firm is

put on Stop dealing/ Banned for business dealing/ blacklisting by GUVNL or any

of its subsidiary Companies, during tender process:-

1.4.4.2.1 Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

1.4.4.2.2 After opening Technical bid but before opening the price bid, the price bid of the

Firm should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Technical Bid.

1.4.4.2.3 After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its

price is the lowest. In this situation, the next lowest bidder shall be considered as

1.4.4.2.4 The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

1.4.4.3 If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one

Company and is already executing work and/ or Letter of Acceptance/ purchase

order awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

1.4.4.4 The amount of EMD/ SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/

SD/ PG in the form of bank Guarantee shall be encashed and appropriated.

1.4.4.5 The Stop dealing/ Banned for business dealing/ blacklist shall be Firm- specific

and when a Firm is put on Stop dealing/ Banned for business dealing/ blacklist,

all the manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing/ blacklist for GUVNL and its Subsidiary Companies & for all

Services of the Firm.

1.4.4.6 If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also be

considered to be on Stop Dealing/ Banned for business dealing/ blacklist.

1.4.4.7 The Board of Directors of the concerned Company may however, if he considers

it to be in the interest of the Company, remove the ban in respect of any specific

Service / Supply from any supplier for that Company only.

1.4.5 Every bidder should, at the time of submission of bid, give a declaration that

bidder and/or proprietor/ partner/ director of the firm has not been placed on

Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any

Subsidiary Companies.

1.5 Relationship with employee:-

Every bidder should, at the time of submission of bid, give a declaration as

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and

share in partnership firm) of any employee of the tendering Company or his/ her

relative as defined in Section 2(77) of the Company’s Act. 2013 is 10 %

percentage or more, the tendering Company will not deal with such Company/

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-

disclosure of such facts would immediately disqualify the Tenderer for further

dealing with the tendering Company.”

2 VENDOR DEVELOPMENT POLICY:

The Vendor Development Policy is meant for the Bidders:-

I Who develop new product, which has never been tried by the Company, and if the

same is found useful to the Company.

II Do not have experience for the product, which is being used by the Company.

Such Bidders can enter through this Policy subject to approval from Managing

Director of concerned Company with conditions stipulated hereunder. However,

approval of the Competent Authority as per Delegation of Power shall be taken.

The concern Company shall inform to the respective Board for approval given to

such firm under Vendor Development Policy immediately in the ensuing Board

2.1 The prospective Vendor shall pay the amount of Vendor Registration Fees initially,

while expressing the interest to avail the Vendor Development Scheme to obtain

Vendor Registration as per clause No. 2 above, if he is not already registered as a

Vendor for the material / product. All the guidelines for Vendor Registration shall

be followed. The provisional Vendor Registration shall be issued to the Firm under

Vendor Development Policy by respective Company. The validity of provisional

Vendor Registration Certificate will be till the scheduled delivery period mentioned

in the order issued under Vendor Development Policy. On completion of Six

Months’ performance from the date of successful commissioning of the material /

equipment, the Bidder shall be registered as a Vendor for the period of five years

and such Bidder can participate in the Tender.

2.2 The “Type Test”, whenever and wherever applicable, shall be carried out on the

proto-type materials / products as per Companies’ Technical Specifications at

National Accredited Board for Laboratory (NABL) or accredited third party

Laboratory approved by the International Forum in case of foreign manufacturer /

products. The proto-type materials / products must fulfill all the Technical

requirement of the Company like Technical Specifications, specified Drawings,

guaranteed Technical parameters, manufacturing quality plan, etc.

2.3 The materials / products shall be supplied at the designated location specified by

the concerned Companies, at the cost of Vendor. The Vendor has to arrange for

loading / unloading, transportation of goods, Insurance coverage from transit-

storage to performance monitoring period at no extra cost to the Company.

2.4 The price of the materials / products shall be the lowest price at which similar

product/material is purchased at the time of delivery of the material (from new

Supplier) or the price offered by such Vendor, whichever is lower. If rate of New

Bidder / product is not available, then lowest purchase price of regular Supplier at

the time of delivery of the material or the price offered by such Vendor, whichever

is lower shall be considered.

Also if price of product is not available, then reasonable price quoted by the

Bidder considering the any existing Order executed by the Bidder, workable

material cost for the item or cost of the item of equivalent technology shall be

2.5 If performance is not satisfactory, the Supplier will not be entitled for receiving

the payment and provisional vendor registration treated as cancelled. The period

of the performance and performance parameters shall be informed to the Vendor.

2.6 For the purpose of deciding the satisfactory performance, the performance

parameters such as success rate / failure rate of the materials / products supplied

by regular Suppliers could be considered as Bench Mark. The performance of

materials / products supplied under Vendor Development Policy shall be compared

with that of similar materials / products supplied by regular Suppliers,

2.7 The quantity of materials / products to be supplied by prospective Vendor under

Vendor Development Policy shall be as per performance trial needed under the

Vendor Development Program and shall be the minimum quantity required for

meaningful evaluation of the performance of the materials / products. Such

quantity shall be decided by the concerned Company depending upon the type of

materials / products. Accordingly, order shall be issued on the above guidelines.

2.8 The 50% payment towards materials / products shall be released after successful

performance of the materials / products for a period of Six Months against the

Bank Guarantee of 100% of Order Value and the balance 50% payment shall be

released after one year of satisfactory performance of the first batch of materials

/ products supplied. The Bank Guarantee should be valid up to and including the

guarantee period.

The Company may not insist for performance guarantee towards guarantee/

warranty period on successful execution of order. However, the firm has to

furnish performance guarantee towards execution period as per Clause No.

of Purchase Policy before placing of order and the same shall be returned/

refunded on submission of Bank Guarantee for 100% order value at the time of

releasing 50% payment.

2.9 On successful completion of Six Months’ performance as on the date of

publication of Tender in the Newspaper, the Vendor shall be considered as New-2

for the purpose of evaluation in the subsequent regular tender, if, the firm has

developed new product and supplied items under Vendor Development Policy.

However, in case, the firm, do not have experience for the product, which is being

used by the Company under Vendor Development Policy, the firm shall be

considered as New-1 for the purpose of evaluation.

2.10 If the materials / products are supplied and / or installed (wherever applicable)

by the Vendor under Vendor Development Policy, he shall be responsible for

collection of rejected materials at his cost for safe disposal within the time

specified by the Company. If such material is not collected by the Vendor within

specified time limit, the Companies shall recover ground rent and safe custody

charges from him for the period for which it remains with the Companies. The

Company must recover ground rent and custody charges which shall be notified

from time to time through separate Circular by the Company.

Item wise Security Deposit / Performance Guarantee

1 Distribution Transformers (All types), Meters of all types, Conductors, Cables,

Insulators, Steel items, Kit-Kat Fuses, L.T. Dist. Boxes, Transformer Oil, Line Hardware,

PVC Pipes and other items related to Distribution System:

1.1 5% of the Contract Value i.e. on End Cost in the form of Demand

Draft / Bank Guarantee to cover execution period and,

1.2 5% of the Contract Value i.e. on End Cost in the form of Demand

Draft / Bank Guarantee to cover the Guarantee / Warrantee period.

2. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

2.1. 5% of the Contract Value i.e. on End Cost in the form of Demand

Draft / Bank Guarantee to cover execution period.

2.2. 2% of the Contract Value i.e. on End Cost in the form of Demand Draft /

Bank Guarantee to cover the Guarantee / Warrantee period.

3. Items related to Transmission, Generation:

3.1. 10% of the Contract Value in the form of Demand Draft / Bank

Guarantee to cover execution period.

3.2. 10% of the Contract Value in the form of Demand Draft / Bank

Guarantee to cover the Guarantee / Warrantee period.

4. Performance Guarantee shall be considered as per Tender terms.

5. The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration with

CSPO / NSIC / DGS&D Registration Certificates for the item under Tender shall

submit Security Deposit & Performance Bank Guarantee as under on submission

of attested copies of their SSI (SSI/ MSME Part-II/ UdyogAadhaar

Memorandum/Udyam registration Certificate) & CSPO / NSIC / DGS&D

Registration Certificates. This benefit of exemption will not be admissible if they

take part in the tender indirectly either through their dealers, agents,

distributors or other intermediators.

Note: In view of Ministry of Micro, Small and Medium Enterprises, Govt. of India, New

Delhi Notification S.O. 2119 (E) dated 26th June, 2020, clarifications issued vide O.M.

No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended Notification

S.O. 2347 (E) dated 16th June, 2021 and subsequent amendments, if any issued by

MSME in future; only “UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME Part-

II/Udyog Aadhar Memorandum/ Udyam Registration Certificate shall remain valid

from 1st July, 2022 OR from the date as amended in future by the Ministry of Micro,

Small and Medium Enterprises (MSME), Govt. of India.

5.1. Wherever, the rate of Security Deposit & Performance Bank

Guarantee of 5% is stipulated in the Purchase Policy, the same be

considered as 3% for Micro and Small Scale Industrial

(manufacturing) Units of Gujarat State, while for others it is 5%.

5.2. Wherever the rate of Security Deposit & Performance Bank Guarantee

of 10% is stipulated in the Purchase Policy, the same be considered

as 4% for Micro and Small Scale Industrial (manufacturing) Units of

Gujarat State, while for others it is 10%.

6. Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee / Warranty period shall not be

insisted concurrently.

7. The Supplier / Contractor shall submit only one Bank Guarantee considering the

Performance Guarantee requirement.

8. The Bank Guarantee shall be from the Nationalized Banks or any other Banks,

as Notified by the Finance Department, Govt of Gujarat from time to time.

9. In case of delivery deferment by Company, option should be given to the

supplier to submit new PBG towards execution period for balance order value

subject to the supplier have submitted Performance Guarantee towards

Guarantee / warrantee period.

10. The supplier has option to submit single Bank Guarantee, to cover execution

period and Guarantee/Warrantee period, equivalent to higher of two Bank

Guarantee i.e. Security Deposit and Performance Guarantee as mentioned in

Clause No. 1 to 3 above. It should be valid till completion of

Guarantee/Warrantee Period including additional one month. However, in case

of the delay in execution/delivery extension of Purchase Order, the supplier

shall have to extend such Bank Guarantee accordingly.

Dakshin Gujarat Vij Company Limited, Surat

SCHEDULE –‘B-1’ (PRICE-BID FORMAT-Supply Portion)

(To be filled in On Line/e-tender format only)

Name of the Tenderer: Tender No: DGVCL/SP/2604/S.I.T.C. of 22KV RMU work

Description of Unit HSN/SAC GST Rate Unit freight, Unit Unit GST

Offered Unit Ex- Total Unit FOR Unit Total F.O.R

Sr. material/Services with detail Tender Code of the packing and Insurance with cess if Total end

with Cess By the works price Destination end cost Cost in

No Specification Quantity Material/ forwarding charges in any per cost in Rs.

if any Tenderer in Rs. cost in Rs. with GST Rs.

Services charges in Rs. Rs. unit in Rs.

Supply of 22KV, 630A, SCADA

Compatible RRL type-3

Way (i.e. Two nos. of

Isolator & One no. of

Breaker) Ring Main Unit

including all accessories (i.e.

1 indoor end termination kit for 37 No.

22KV XLPE, Alluminium Cable

size up to 3CX240Sq mm and

Two maintenance free

earthing materials for RMU

side etc.) as per DGVCL's

technical specification.

1. Applicable GST rates needs to be mentioned in column 6 above and in case of tenderers opting for Composition

Scheme “C” shall be mentioned and amount (in Rs.) shall be “0” in column

2. I/We agree to supply the articles noted above at the rates herein tendered by me/us subject to condition of tender and

supply at the Tender inquiry which I / We have carefully read and which I/ We have thoroughly understood and to

which I/ we agree.

3. I/ we hereby agree to keep this offer open for 120 days after returnable day of tenders and shall be bound by

communication of acceptance dispatched within the prescribed time.

4. All applicable Taxes like GST-TDS, TDS, Welfare Cess etc. will be deducted from bill amount.

5. The unit cost of supply of 22KV RMU is including cost of two nos. maintenance free earthing & excluding cost of plinth

as per tender specification & drawing.

6. The unit cost of supply of Indoor End Termination Kit for 22KV XLPE, Alluminium Cable size up to 3C X 240Sq. mm for

RMU as per DGVCL,s technical specification should be included in RMU supply by bidders as per price bid.

Date: Yours Faithfully

(Signature of Tenderer)

(With Company’s Round Seal)

Dakshin Gujarat Vij Company Limited, Surat

SCHEDULE –‘B2’ (PRICE-BID FORMAT-Installation Portion)

(To be filled in On Line/e-tender format only)

Name of the Tenderer:

Tender No: DGVCL/SP/2604/S.I.T.C. of 22KV RMU work

Description of material/ Services Tender HSN/SAC Code GST Rate Quantity Offered Unit Installation Unit GST with

Sr. Unit Total end Total end

with detail Specification Quantity of the Material/ with Cess if By the Tenderer & Commissioning cess if any per

No cost with GST cost in Rs.

Services any In Nos. Charges in Rs. unit in Rs.

Installation, Testing and

commissioning of

22KV,630A,SCADA Compatible

RRL type-3 Way Ring Main

Unit including jointing of indoor

end termination kit for 22KV

1 XLPE, Alluminium Cable size up 37 Nos.

to3CX 240 Sq mm and Two

maintenance free earthing as

per Drawing for RMU

side(material is in bidder's

scope)and as per DGVCL's

technical specification.

1 Applicable GST rates needs to be mentioned in column 6 above and in case of tenderers opting for Composition

Scheme “C” shall be mentioned and amount (in Rs.) shall be “0” in column

2 I/We agree to supply the articles noted above at the rates herein tendered by me/us subject to condition of tender

and supply at the Tender inquiry which I / We have carefully read and which I/ We have thoroughly understood

and to which I/ we agree.

3 I/ we hereby agree to keep this offer open for 120 days after returnable day of tenders and shall be bound by

communication of acceptance dispatched within the prescribed time.

4 All applicable Taxes like GST-TDS, TDS, Welfare Cess etc. will be deducted from bill amount.

5 The unit cost of Installation, commissioning, testing charges is including erection of two nos. maintenance free

earthing as per drawing.

6 The unit cost of Jointing of for 22KV XLPE, Alluminium Cable size up to 3C X 240Sq. mm for RMU as per DGVCL,s

technical specification should be included in RMU supply by bidders as per price bid.

Yours Faithfully

(Signature of Tenderer)

(With Company’s Round Seal)

Note: Price Evaluation shall be done item wise on basis of total unit end cost with GST of Supply and

Installation portions (i.e. Coln. No. 13 of Schedule - B1 + Coln. No. 10 of Schedule - B2) of Price Bid

1. The various quantities in all the schedule of above work are approximate. Hence it may decrease during order/execution and payment will

be done as per actual quantities executed.

2. The prices arrived at in this schedule should match with the prices indicated in bid submission format.

3. Prices to be quoted both in figures and in words.

4. Prices quoted should be F.O.R. basis inclusive of all Taxes including GST.

5. In case of any discrepancy between the two, the rates quoted in words shall prevail.

6. The quantity indicated above is only indicative & not final. The payment will be done only for the actual quantity executed.

7. Bid Price shall be adjusted during evaluation of Price Proposals, for comparison purposes only, to reflect the price of the missing or non-

conforming item or component. The price of the missing or non-conforming item or component for this purpose shall be the highest of the

prices quoted by the other bidders for such missing item or component.

The purchaser will correct arithmetical errors during evaluation of Price Proposals on following basis:

“If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be

8. Evaluation will be carried out item wise and order will be placed item wise. DGVCL reserve rights the modality of placing the order.

9. If any bidder is quoting for supply item-RMU and other supply items, it is mandatory for the bidder to quote installation portion also for

respective supply item and all other items of labour portion as per description of schedule –B2. If installation portion is missing then their

prices shall be assumed to be included by the bidder in the prices of supply items of RMU and other supply items and bidder will installed

RMUs free of cost to purchaser. The same will be applicable vice-versa also.

Signature of Tenderer

Authorized Signatory, DGVCL, SURAT