Providing Consultancy Services for Repairs and Construction of Percolation Tank/Check Dam under Panchayat Irrigation Division, Bhavnagar

Name of Work Time Limit for the Wok

Providing Consultancy Services for Repairs and

Construction of Percolation Tank/Check Dam under 32,84,897.50 11 months

Panchayat Irrigation Division, Bhavnagar

LIST OF CONTENT

Chapters and Annexure

2. TENDER NOTICE FOR WEB SITE PUBLICATIONS ONLY ...............................................................

5. PROPOSAL SUBMISSION AND EVALUATION OF BID ...................................................................

5.2.1 Documents to be submitted to assess bidder’s Eligibility ...................................................

5.3 Technical Proposal Preparation and submission ........................................................................

7. TERMS OF REFERENCE AND SCOPE OF SERVICES ...............................................................

NWRWSK, Gandhinagar

8.3 COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF CONTRACT.

8.3.1.9.1.4 Forfeiture of Security Deposit upon termination of contract: .......................................

8.4.3.1 Consultants Not to Benefit from Commissions, Discounts, etc. ..........................................

NWRWSK, Gandhinagar

8.4.3.2 Consultants and Affiliates Not to Be Otherwise Interested in Project .................................

8.4.5 Insurance to be taken out by the Consultants: ....................................................................

8.4.6 Consultant's Actions Requiring Client's Prior Approval .......................................................

9.1 BIDDERS ARE REQUIRED TO FILL UP ALL BLANK SPACES IN THIS BID FORM ...............

10.1 FORM 1 - ELIGIBILITY PROPOSAL SUBMISSION FORM (to be submitted online) ................

10.2 FORM 2 - INFORMATION ON BLACKLISTING (to be submitted online) ..................................

10.6 Form 6 - Details of Experience (to be submitted online) .............................................................

10.7 Form 7 - Statement showing details of Annual Turnover of the firm during Last Five years (to be

10.8 Form 8 - Declaration regarding consultancy works on hand and works for which award is likely

10.9 Form 9 - Affidavit (to be submitted online and in physical) .........................................................

10.10FORM 9.1 – Self Declaration by the consultant on his

10.12 FORM 11 - PROPOSED TEAM COMPOSITON OF THE TEAM PERSONNEL FOR THIS

10.14 Form 13 - Under taking for Engaging Technical Staff (to be submitted online) ......................

10.15 Form 14 - LETTER FOR TECHNICAL BID (to be submitted online) ......................................

NWRWSK, Gandhinagar

10.15.1 TECHNICAL BID- (should be submitted online with consultant’s signature) ..................

10.16 Schedule B (Form 15) - to be submitted online only ...............................................................

NWRWSK, Gandhinagar

1. TENDER NOTICE

GOVERNMENT OF GUJARAT

NARMADA, WATER RESOURCES, WATER SUPPLY AND KALPSAR DEPARTMENT

TENDER NOTICE NO. ____ OF 2025-26

Online tender (e-Tendering System) in Two cover bid is invited by the Executive Engineer, Panchayat

Irrigation Division Bhavnagar, Balvantrai Maheta Bhavan, Moti Bag, Bhavnagar-364001, Gujarat State:

for the following work from the experienced and resourceful consultants.

Minimum Qualification of Bidder

Estimated Bid Fee

Cost in Rs. EMD

As per Eligibility Criteria

Providing Consultancy Services for Rs. 1500/-

Repairs and Construction of Percolation

Tank/Check Dam under Panchayat Rs. 33000/-

Irrigation Division, Bhavnagar

20% of tender amount

All the relevant documents as specified in this bid shall be submitted in prescribed manner. The physical

submission shall be made at the office of the Executive Engineer, Panchayat Irrigation Division

Bhavnagar, Jilla Panchayat,Balvantrai Maheta Bhavan,Moti Bag,Bhavnagar-364001; up-to date shown in

Table 1. Validity period of E.M.D should not be less than 180 days from the last date of bid submission.

Penaltative action for not submitting original FDR and Bank Guarantee for E.M.D and DD for tender fee

by bidder shall be initiated. EMD exemption certificate is not allowed. Any documents in support of bid

shall be submitted in electronic format only through online (By Scanning etc.) & hard copy will not be

accepted separately. For further details & online submission of bid, please visit website

www.nwr.nprocure.com.

Volume I – Pre-Qualification Bid Page

NWRWSK, Gandhinagar

Table 1- Schedule of E-tendering

Sr. No. Activity Description

A DOWNLOADING OF BID UptoDate: / /2026,18:00 hrs.

LAST DATE OF ONLINE

B Upto Dt: / /2026,18.00 hrs.

PHYSICAL SUBMISSION OF

C UptoDt. / /2026, 18.00 hrs.

BY RPAD/SPEED POST/Courier ONLY

Executive Engineer, Panchayat Irrigation Division Bhavnagar, Jilla

D PHYSICAL SUBMISSION

Panchayat,Balvantrai Maheta Bhavan,Moti Bag,Bhavnagar-

On Date: / /2026 at 12.00 hrs. at the,

ONLINE OPENING OF Executive Engineer, Panchayat Irrigation Division Bhavnagar, Jilla

ELIGIBILITY BID. Panchayat,Balvantrai Maheta Bhavan,Moti Bag,Bhavnagar-

ONLINE OPENING OF PRICE

F Will be intimated to the Eligible bidders only separately.

Note: The Scrutiny/assessment of eligibility of bidder will be taken up by department on the basis of

online submission by bidders, subject to eligibility of bidders on physical submission for the

same, both on physical submission as per (C) above as well as online submission will be

considered for necessary eligibilityof bidder.

Volume I – Pre-Qualification Bid Page

NWRWSK, Gandhinagar

2. TENDER NOTICE FOR WEB SITE PUBLICATIONS ONLY

PANCHAYAT IRRIGATION DIVISION

NARMADA WATER RESOURCES, WATER SUPPLY& KALPSAR DEPARTMENT, GANDHINAGAR.

TENDER NOTICENO.33 OF 2025-26

Online tenders from the competent consultant having enough experience as per the eligibility criteria of

tender are invited by the Executive Engineer, Panchayat Irrigation Division Bhavnagar, Jilla

Panchayat,Balvantrai Maheta Bhavan,Moti Bag,Bhavnagar-364001 as detail below.

Name of Work: -Providing Consultancy Services for Repairs And Construction of Percolation Tank/Check

Dam under Panchayat Irrigation Division, Bhavnagar

The details of tender are available at this office and on www.nwr.nprocure.com

Sr.No. Name of work Tender Fee in Rs. Time allowed for completion

of work in months.

Providing Consultancy Services for

Repairs and Construction of

1 Percolation Tank/Check Dam under 1500/- 11(Eleven) Months

Panchayat Irrigation Division,

Schedule of E-Tendering

(i) LAST DATE FOR DOWNLOADING OF

Date: / /2026, up-to 18:00 hrs.

(ii) On Date: //2025 at 12.00 hrs. at the,

Executive Engineer, Irrigation Panchayat Division,

PRE-BID MEETING

Jilla Panchayat Bhavan, Shobheshvar Road

,Bhavnagar-363642

(iii) LAST DATE OF ONLINE SUBMISSION Up to Dt: / /2026up-to 18.00 hrs.

(iv) PHYSICAL SUBMISSION OF

Up to : / /2026, up to18.00 hrs.

BY RPAD/SPEED POST/Courier ONLY

Executive Engineer, Panchayat Irrigation Division

PHYSICAL SUBMISSION

Bhavnagar, Jilla Panchayat,Balvantrai Maheta

Bhavan,Moti Bag,Bhavnagar-364001

NWRWSK, Gandhinagar

On Date: / /2025 at 12.00 hrs. at the,

Executive Engineer, Panchayat Irrigation Division

ONLINE OPENING OF ELIGIBILITY BID.

Bhavnagar, Jilla Panchayat,Balvantrai Maheta

Bhavan,Moti Bag,Bhavnagar-364001

(vii) Will be intimated to the Eligible bidders only

ONLINE OPENING OF PRICE BID

Details For more detail, please contact at the Executive

1.00 Engineer, Panchayat Irrigation Division Bhavnagar,

Jilla Panchayat,Balvantrai Maheta Bhavan,Moti

Bag,Bhavnagar-364001

2.00 For Tender document downloading (2.01) Tender documents are available on web site

www.nwr.nprocure.com

(2.02) Tender is to be submitted online on website

www.nwr.nprocure.com

3.00 Digital certificate

Bidders who wish to participate in this tender will have to register on

www.nwr.nprocure.com Further Bidders who wish to participate in online tenders will have

to procure Digital Certificate (class-III) as per Information Technology Act-2000 using which

they can sign their electronic bids. Bidders can procure the same from the below mentioned

address and they will assist them in procuring the same. Bidders who already have a valid

Digital Certificate need not procure a new Digital Certificate.

following address

Manager (Marketing), (n) code solution –A division of GNFC Ltd.

301, GNFC Info tower, S.G. Road, Bodakdev, Ahmedabad: 380054 (Gujarat)

Email:[email protected] Phone No.079-26857316 / 17 /

Fax: 079- 26857321 Web site: www.nwr.nprocure.com

Those consultants having effective digital certificate today they do not have to take new

digital certificate.

NWRWSK, Gandhinagar

4.00 Tender to submit online

Interested Bidders can download and quote his rates in tender up to stipulated date and

can change in his rates as per their wishes up to stipulated date.

Interested bidders can submit their Technical Bid and Price bids in electronic format dully

digitally signed.

4.03 Tender Documents without digitally signed will not be accepted.

4.04 Tenders will not be accepted in Physical form.

5.00 Tender Fee and another related document submission

Tender Fee should be deposited by Demand draft payable at Bhavnagar in favours of

Executive Engineer, Panchayat Irrigation Division Bhavnagar, Jilla Panchayat,Balvantrai

Maheta Bhavan,Moti Bag,Bhavnagar-364001; in stipulated date and time as stated above.

Demand draft drawn after tender submission date will not be acceptable.

Interested bidders will submit Tender fee and related documents in stipulated date and

5.02 time. Tender fee and related documents submitted before and after stipulated date and

time will not be accepted and their tender will be rejected.

Conditional Documents will not be accepted so interested bidders should submit

documents without any conditions.

6.00 Regarding Tender Opening

Tenders will be opened on stipulated date and time as mentioned above in the Office of the

Executive Engineer, Panchayat Irrigation Division Bhavnagar, Jilla Panchayat,Balvantrai

Maheta Bhavan,Moti Bag,Bhavnagar-364001

Tenders will be opened on stipulated date and time as mentioned above in the presence of

Interested bidders or their authorized representative.

7.0 Contacting Officer

Any detail or clarification regarding work please contact at office of the

Executive Engineer, Panchayat Irrigation Division Bhavnagar, Jilla Panchayat,Balvantrai

Maheta Bhavan,Moti Bag,Bhavnagar-364001

8.00 Special Instruction to consultant

Bidders should carefully study all instructions and eligibility for tender and tender

Contract will be consider as shown in Financial Bid in format for submission of total price of

NWRWSK, Gandhinagar

Interested bidders can download the tender documents at free of cost. Following attested

documents, application, Tender Fee should be physically submitted in stipulated time as

stated above in the office of the Executive Engineer, Panchayat Irrigation Division

Bhavnagar, Jilla Panchayat,Balvantrai Maheta Bhavan,Moti Bag,Bhavnagar-364001

Please refer bid documents, for required documents to assess eligibility of bidders.

10.00 General Instructions

10.1 Tender fee is non-refundable.

10.2 The tenders, without tender Fee and tender with incomplete details will be rejected.

10.3 Conditional tender will not be accepted.

10.4 The notice shall form a part of contract document.

10.5 For E-tendering web site is www.nwr.nprocure.com and its associate web sites.

Free vendor training camp will be organized every day between 4.00 to 5.00 P.M. at (n)

code solution –A Division of GNFC Ltd. Bidders are requested to take benefit of the same.

(n) code solution –A division of GNFC Ltd.

301, GNFC Info tower, S.G. Road, Bodakdev, Ahmedabad: 380054 (Gujarat)

Email:[email protected]

Executive Engineer, Panchayat Irrigation Division Bhavnagar, Jilla Panchayat,Balvantrai

Maheta Bhavan,Moti Bag,Bhavnagar-364001 reserves the right to accept lowest responsive

offer based on evaluation of tender and reject any or all tenders without assigning any

Executive Engineer

Panchayat Irrigation Division

NWRWSK, Gandhinagar

3. Memorandum of work in brief

Providing Consultancy Services for Repairs and

Name of Work Construction of Percolation Tank/Check Dam under

1.0 Panchayat Irrigation Division, Bhavnagar

Estimated Cost Rs.32,84,897.50/-

Narmada, Water Resources, Water Supply & Kalpsar

2.0 Name of Employer

Name of Concerned Chief

3.0 Chief Engineer (Panchayat) & Additional Secretary

• Address Narmada Water Resources, Water Supply and Kalpsar

Department, Block No. 9, 2nd Floor, New Secretariate,

• Telephone (079)

• Fax No. (079)

Name of Concerned Superintending Engineer, Rajkot Panchayat Irrigation

Superintending Engineer Circle, Rajkot

• Address Jill Seva Sadan-2, Bahumali Bhavan,3rd floor, Block no.-

07 Rajkot, Email ID – [email protected]

• Telephone 0281

Executive Engineer, Panchayat Irrigation Division

Name of Concerned Executive

5.0 Bhavnagar, Jilla Panchayat,Balvantrai Maheta

Bhavan,Moti Bag,Bhavnagar-364001

• Address Jilla Panchayat Bhavan, Ground Floor, Bhavnagar–

364001, Email ID – [email protected]

Time allowed for completion

6.0 of the work from the date of 11 months

written order to commence.

Amount of Earnest Money (Rs. 33000/- in form of FDR/ Deposit from Nationalized

Deposit (EMD). Bank/Scheduled Bank with in validity period of not less

than 180 days from the last date of bid submission.

Mode of submission of Bid

NWRWSK, Gandhinagar

Eligibility stage, Technical

Bid and Price Bid along

with scanned copy of EMD

(a) Online submission on www.nwr.nprocure.com.

and Tender Fee and Other

supporting Documents

Other documents in hard

copy (Physical Submission)

Tender Fee, EMD,

Solvency Certificate, in

R.P.A.D./Speed Post/

At the office of

Executive Engineer, Panchayat Irrigation Division

(b) (In case of discrepancy

Bhavnagar, Jilla Panchayat,Balvantrai Maheta

between electronically

Bhavan,Moti Bag,Bhavnagar-364001

submitted documents and

physically submitted

documents, details

provided in electronically

submitted shall prevail.)

Note: Tenders sent by any other mode other than specified in 8.0 (a) & (b) above will be out

rightly rejected.

Validity Period of Tender

9.0 120 days from the date of opening of online Price bid

10.0 Opening of Tender As shown in Table

5 % (i.e. Rs. 1,65,000/-) in the form of small saving

schemes (or) securities of Narmada bond of Sardar

Sarovar Narmada Nigam Ltd. (SSNNL) (or) Bank

Guarantee of Nationalized / Schedule bank (or) FDR

11.0 Amount of Security Deposit

of any Nationalized / scheduled Bank on award of

work with validity of minimum 12 months)

5% (i.e. Rs. 1,65,000/-) to be deducted from each

NWRWSK, Gandhinagar

4. Project Introduction

4.1 PROJECT INTRODUCTION

NWRWS&KD intends to appoint a consultant for Providing Consultancy Services for Repairs

and Construction of Percolation Tank/Check Dam under Panchayat Irrigation Division,

Bhavnagar, District Bhavnagar for feasibility of project, techno economic study, detailed survey

and design and drawing with estimates for inviting tenders for the said project. The draft

tender paper for execution work with detailed technical specification including civil works,

evaluation of bid documents, preparing third party inspection tender documents etc.

It is planned to Repair, Renovation and Modernization of 50 Percolation Tank/ Checkdam and

Construction of 10 new Percolation Tank of Bhavnagar, Ghogha,Talaja,Jesar, Gariyadhar,

Palitana, Mahuva, Shihor, Vallbhipur, Uamrala Talukas of Bhavnagar District as per Location

given by sub division Office.

For this project, bidder must complete the topographical survey for mapping, generating,

analysing, and reporting the data. Geological investigation, geological mapping for mapping,

generating, analysing, and reporting the data.

Consultant is requested to refer the terms of reference for detailed scope of work to be

performed under this assignment.

NWRWSK, Gandhinagar

5. PROPOSAL SUBMISSION AND EVALUATION OF BID

5.1 Instructions to the bidders

i. You are hereby invited to submit a proposal for work of Providing Consultancy Services

for Repairs and Construction of Percolation Tank/Check Dam under Panchayat Irrigation

Division, Bhavnagar in district Bhavnagar of GUJARAT STATE.

ii. Terms of reference given within this document describes the assignment and scope of the

iii. Please note that the costs of preparing the proposal and subsequent negotiations, if any,

with Panchayat Irrigation Division, Bhavnagar and tasks and actions directly and indirectly

related to that are to be borne by the consultants.

iv. Panchayat Irrigation Division, Bhavnagar is not bound to accept any of the proposals

submitted by consultant(s). Panchayat Irrigation Division, Bhavnagar may accept or reject

any and/or all the proposals without assigning any reasons thereof.

5.2 Eligibility Criteria

The bidder shall fulfil the all the requirements, as narrated in below mentioned

documentation submission, else the offer shall be considered nonresponsive:

1. Consulting firm should have rendered services for planning and designing, estimation,

etc. for Percolation Tank and Checkdam Relevant Structures from State Government/

Central Government/ PSU/ Other Government Undertaking-having cumulative minimum

project cost of total Rs. 2.5 Crore in last five years i.e. (2020-21 to 2024-25)

2. The minimum turnover from consultancy work shall be Rs.26Lakh (at price level 2022-23)

in any one year during last five years. (2020-21 to 2024-25).

3. Joint venture not allowed.

4. For evaluation purpose, the minimum experience (point no 1 and 2, above) shall be

escalated as under.

Sr. No. Financial Year Annual Turnover inRs. Lakhs Annual Turnover at 2022-23Price Level

NWRWSK, Gandhinagar

Sr. No. Financial Year Annual Turnover inRs. Lakhs Annual Turnover at 2022-23Price Level

5.2.1 Documents to be submitted to assess bidder’s Eligibility

Physical Submission

Sr. Online submission on

Description as per the Tender

No. the website

Tender fee Rs.1500/- in original as To be submitted in Scanned copy to be

mentioned in tender. Original uploaded

EMD of Rs. 33,000/- (Rs. 33,000/- in

form of FDR/Deposit from Nationalized

Bank/ Scheduled Bank within validity

To be submitted in Scanned copy to be

2 period of not less than 180 days from

Original uploaded

the last date of bid submission. At call

receipt amounting Rs. 33,000/- from any

Nationalized Bank/Scheduled Bank.

Bank solvency certificate Minimum 20%

of tender amount shall be issued from Self-Attested, Xerox Scanned copy to be

Nationalized/Scheduled Banks only. Copy to be submitted uploaded

(Current Calendar Year 2025)

Notarized copy of Power of attorney, if

Notarized Xerox Copy Scanned copy to be

4 applicable (All the bidders except sole

to be submitted uploaded

proprietor firm)

Registration certificate

Scanned copy to be

(As per prevailing law for consultancy uploaded

services for prescribed work)

Memorandum of Association (If

Pvt/Public Limited Company etc.) or Scanned copy to be

Partnership deed along with Power of uploaded

NWRWSK, Gandhinagar

Physical Submission

Sr. Online submission on

Description as per the Tender

No. the website

Scanned copy to be

7 Latest Income tax return certificate -

Scanned copy to be

Scanned copy to be

9 GST Registration Number -

ELIGIBILITY PROPOSAL SUBMISSION Scanned copy to be

FORM (As per Form-1) uploaded

INFORMATION ON BLACKLISTING Scanned copy to be

(As per Form – 2)

13 Form – 3– Deleted - -

14 Form – 4 – Deleted - -

15 Form – 5 – Deleted - -

Scanned copy to be

16 Form – 6 (Details of Experience) -

Scanned copy to be

17 Statement showing details of annual -

turnover of the firm during last Five

Scanned copy to be

18 Declaration regarding consultancy -

works on hand and works for which

award is likely to be made to tenderer

Notarized Affidavit Notarized Xerox Copy Scanned copy to be

19 to be submitted uploaded

(As per Form – 9& Form – 9.1)

NWRWSK, Gandhinagar

The physical submission will be made at the office Executive Engineer, Panchayat irrigation Division,

Jilla Panchayat,Balvantrai Maheta Bhavan,Moti Bag,Bhavnagar-364001, Gujarat State by

RPAD/Speed post/Courier only.

Note: Bid offers of those bidders shall be opened if they meet the above eligibility criteria

otherwise it will be considered as non-responsive.

5.4 Documents to be submitted in Financial Bid

The financial proposal (financial bid) shall be submitted ONLINE ONLY in Schedule B (Form 15).

No submission shall be made physically or in online technical proposal submission.

5.5 Proposal Validity Period

The proposals shall be valid for acceptance by Panchayat Irrigation Division, Bhavnagar for a

period of 120 (One Hundred Twenty) days from the date the last submission date of the

5.6 Opening of Proposals

Price bid proposals of those bidders shall be opened who are meeting the eligibility

requirements. The bidders, who are not meeting the eligibility requirement, shall be intimated

Consultant may depute their representative to be present at the time of opening of the

proposals. Opening of financial proposal will be intimated later to successful bidder(s).

5.7 Evaluation of Proposal

Financial Proposal of those bidders confirming that their technical bid is responsive, shall be

opened by the department.

The lowest financial (total price quoted by bidder in the Schedule B (Form 15)) offer may be

negotiated further. The department reserves rights to reject all the offers without any

5.8 Disqualification

Company / consortium blacklisted / debarred in past by any central / state government

department / agency / corporation are disqualified to participate in this. Consultants need to

submit a declaration as per format provided.

5.9 Negotiations

i. Negotiations will be scheduled with the first lowest bidder. Negotiations will

commence with a discussion on the proposal, proposed methodology staffing and any

other suggestions on improving the ToR. Agreement must then be reached on the final

ToRs, the staffing and reporting.

NWRWSK, Gandhinagar

ii. After successful negotiations with the first lowest bidder, Panchayat Irrigation Division

Bhavnagar, shall issue Letter of Intent to the first ranked bidder for carrying out the

5.10 Agreement for Services

The consultant who has been issued a Work Order shall be required to enter a contract with

the Panchayat Irrigation Division Bhavnagar, within10-day time period from the date of receipt

of such Work Order.

5.11 Commencement of Services

The consultant will need to start the work within 10 day(s) after signing of the agreement with

Panchayat Irrigation Division Bhavnagar of this Consultancy Services.

NWRWSK, Gandhinagar

6. INFORMATION TO CONSULTANTS

6.1 INTRODUCTION

1. The consultant must familiarize themselves with local conditions and consider them in preparing

their proposals. To obtain first-hand information on the Assignment and on the local conditions,

Consultants are encouraged to pay a visit to the Client before submitting a Proposal. The

Consultant's representative should contact the officials to arrange for their visit or to obtain

additional information.

2. Please note that (i) the costs of preparing the proposal and of negotiating the contract, including

a visit to the Client, are not reimbursable as a direct cost of the Assignment; and (ii) the

department is not bound to accept any of the Proposals submitted.

3. The Consultants shall provide professional, objective, and impartial advice and always hold the

department’s interest paramount without any consideration for future work and strictly avoid

conflicts with other assignments or their own corporate interest.

4. The Consultant under contracts, observe the highest standard of ethics during the selection and

execution of contracts. In pursuance of this,

i. Define, for the purposes of this provision, the terms set forth below as follows:

a. "Corrupt practice" means the offering, giving, receiving, or soliciting of anything of

value to influence the action of a public official in the selection process or in contract

b. "Fraudulent practice" means a misrepresentation of facts in order to influence a

selection process or the execution of a contract to the detriment of the Borrower, and

includes collusive practices among consultant (prior to or after submission of

Proposals) designed to establish prices at artificial, non-competitive levels and to

deprive the Borrower of the benefits of free and open competition.

ii. will reject a proposal for award if it determines that the firm recommended for award has

engaged in corrupt or fraudulent activities in competing for the contract in question.

iii. will cancel the portion of the payment allocated to the firm's contract if it at any time

determines that corrupt or fraudulent practices were engaged in by representatives of the

Consultant during the selection process or the execution of that contract, without the

Consultant having taken timely and appropriate action satisfactory to the Client to remedy

iv. will declare a firm ineligible, either indefinitely or for a stated period of time, to be

awarded a contract if it at any time determines that the firm has engaged in corrupt or

fraudulent practices in competing for, or in executing, a contract; and

v. will have the right to require that, in contract a provision be included requiring Consultants

to permit the Client to inspect their accounts and records relating to the performance of

the contract and to have them audited by auditors appointed by the Client.

NWRWSK, Gandhinagar

5. Consultant shall not be under a declaration of ineligibility for corrupt and fraudulent practices

issued by the Client in accordance with the above para.

6. The terms / conditions and detailed scope of work with agencies shall be part of the TOR.

6.2 DOCUMENTS COMPRISING THE BID

1. Consultant may request a clarification of any of the BID documents up to the number of days

indicated in the Schedule of E-tendering before the Pre-bid conference date. Any request for

clarification must be sent in writing by paper mail or electronic mail to the Client's address

indicated in the Schedule of E-tendering. The Client will respond by paper mail or electronic mail

to such requests and will send copies of the response to all invited Consultants who intend to

submit proposals.

2. At any time before the submission of proposals, the Client may, for any reason, whether at its

own initiative or in response to a clarification requested by a invited firm, modify the BID

documents by amendment. Any amendment shall be issued in writing through addenda.

Addenda shall be done online only and will be binding on them, and it will become part of the

tender document. The Client may at its discretion extend the deadline for the submission of

6.3 PREPARATION OF PROPOSALS

Consultants are requested to submit a Proposal written in English language.

In preparing the Technical Proposal, Consultants are expected to examine the documents

comprising this BID in detail. Material deficiencies in providing the information requested may

result in rejection of a Proposal.

6.4 Eligibility Proposal

1. While preparing the Eligibility Proposal, Consultants must give particular attention to the

i) Consulting firm should have rendered services for planning and designing, estimation, etc.

for Percolation Tank, Check dam’s Relevant Structures from State Government/ Central

Government / PSU / Other Government Undertaking.

ii) The experience of the Consultant shall be limited to the projects for which the Consultant

has rendered the services individually or corporate entity. In case of claiming an experience

of consortium as one of the major companies within an association a legal contract

documents for the assignment carried out in recent past shall have to be furnished. The

fresh consortium or joint venture will not be considered. The assignment carried out by

individual staff member or any associates prior to joining the firm of consultant cannot be

called as the experience of the firm and the CV of that individual staff member or any

associates will not be considered for eligibility / qualification of this contract.

iii) Reports to be issued by the Consultants as part of this assignment must be in the

language(s) specified in special condition of contract. It is desirable that the firm's

personnel have a working knowledge of the client's national as well as official state

NWRWSK, Gandhinagar

2. The Eligibility proposal should provide the requisite information in detail with due

elaboration else the bid offer shall be treated non-responsive.

3. It is advised that the tenderer or his authorized representative remain present at the time of

opening the technical bid.

4. Bidder must note that financial bid is to be submitted in conformity of requirement laid down

in TOR/BID only. No financial implication arising out of modification proposed by bidder shall

be loaded in to price bid.

5. However, all intending bidders are requested to offer modification in TOR/BID during pre-bid

meeting. Any such modification suggested by one or more bidder and if found acceptable by

department shall be intimated to all bidders and put up on (n)-procure web site as

addendum and/or corrigendum and bidders shall bear these addenda/corrigenda in mind

while submitting their price bid.

6. In preparing the Financial Proposal, Consultants are expected to consider the requirements

and conditions of the BID documents. The Financial Proposal should include costs associated

with the Assignment, including (a) remuneration for staff (foreign and local, in the field and

at headquarters), and (b) reimbursable such as subsistence (per diem, housing),

transportation (international and local, for mobilization and demobilization), services and

equipment (vehicles, office equipment, furniture, and supplies), office rent, insurance,

printing of documents, surveys; and training, and all allied activities, material consumption

etc. and any other expenses required for the performance of the scope of work narrated in

7. The Financial Proposal shall be all other type of taxes, duties, fees, levies, and other

impositions imposed under the applicable law, on the consultants, the sub-consultants, and

their personnel. (Excluding of GST-GST 18% will paid on bill amount extra)

8. Any statutory variation in rates of GST arises during the contract period; necessary

adjustments shall be made by the department. Such adjustments shall be based on the

prevailing rates of GST at the time of bid submission.

9. Consultant shall express the price of their services in the currency of Indian Rupee only.

10. Commissions and gratuities, if any, paid or to be paid by consultants and related to the

Assignment will be borne by the Consultant.

11. Costs shall be fixed for the consultancy work. Amounts are to be quoted in figures and in

words. The rates in words shall be governing in the event of a discrepancy between figures

12. All costs and rates quoted shall be fixed for the consultancy work. Agreement, except as

otherwise provided for therein.

13. Any costs not entered shall not be payable, except as otherwise provided for in the contract

6.4.1 Financial Proposal:

1. The financial proposal shall be quoted as a firmed and fixed consultancy services etc. in

accordance with the scope of work narrated in the TOR.

NWRWSK, Gandhinagar

2. The bidder shall submit financial proposal online only for entire scope of work as narrated in the

Terms of Reference.

1. The financial proposal shall include all the cost to perform various activities specified in

the Terms of reference including maintaining the professional staff as mentioned below.

i. Professional staff:

Professional staff shall be adequately engaged. It is necessary to maintain sufficient

staff at office for easy co-ordination with consultant’s staff, and Department’s office

for all activities. The firm and fixed price bid shall be all inclusive of salary, social

charges, overhead charges for travel of staff from home to site & field allowances for

boarding & lodging etc. shall be covered.

ii. Transportation

The Consultant shall make adequate transportation facilities including running and

maintenance, driver’s wages, charges and allowances, consumables and any other

accountable and variables. This facility shall be available throughout the period of

project implementation, defect liability and post project conditions. Arrangement for

necessary transportation shall have to be made during day as well as night times.

iii. Other expenses (if any)

a) Any expenses not covered anywhere in foregoing para but essential for

effective, efficient project contract management shall be covered in your fixed &

firm price bid.

b) All costs and rates quoted shall be fixed for the whole consultancy work of the

contract agreement, except as otherwise provided for therein.

c) Any costs not entered shall not be payable, except as otherwise provided for in

the contract agreement.

Information relating to evaluation of proposals and recommendations concerning awards shall not

be disclosed to the consultants who submitted the proposals or to other persons not officially

concerned with the process, until the winning firm has been notified that it has been awarded the

NWRWSK, Gandhinagar

7. TERMS OF REFERENCE AND SCOPE OF SERVICES

The consultant shall provide various services like “Providing Consultancy Services for Repairs

and Construction of Percolation Tank/Check Dam under Panchayat Irrigation Division,

Bhavnagar”, District Bhavnagar as per the terms set forth herein. The works will be undertaken

by NWRWS & KD on behalf of the Government of Gujarat and funds for the works will be

obtained from the Government of Gujarat.

The project is monitored by the Narmada, Water Resources, and Water Supply &Kalpsar

Department. The Executive Engineer, Panchayat irrigation Division, Bhavnagar–363642 as a

representative of Government of Gujarat.

7.2 Project Description

NWRWS&KD intends to appoint a consultant for providing consultancy services for

ascertaining feasibility of project, techno economic study, detailed survey, investigation and

design and drawing with estimates, preparation of draft tender paper for execution work with

detailed technical specification including civil works, etc. complete. Bidder shall refer Chapter

4 – Project Description for further details.

7.3 Scope of Work

7.3.1 Work Involved

A. The work involved in broadly classified as under:

1. Services for Preparation of "Status Report", identifying remedial measures, preparation of

design drawings for remedial measures, detailed estimate, bid document etc. FOR

EXISTING PERCOLATION TANK/Check Dams etc., (As per suggested by EIC)

Preparation of Status Report: Conduct detailed site visits and physical inspections of

each percolation tank/check dam and all its components, including but not limited to:

• Waste weir/spillway

• Earthen bund/dam embankment

• Diversion arrangements/inlet structures

• Outlet and control arrangements

• Energy dissipation arrangements and downstream condition

• Condition of storage area and catchment

• Assess the functional condition and record defects, damages, erosion,

leakages, cracks, settlement, or any structural deficiencies.

NWRWSK, Gandhinagar

• Prepare “Status Report” incorporating salient features, photographs etc. As

directed by EIC and providing reports in 5 copies. A draft of Status report

shall be firmed up in consultation with department.

• Super impose work of Cross section of existing earthen bund with design

section of Percolation Tank/Check Dam wise as instructed by EIC.

➢ Submission of Remedial Measures and submission of design, drawing and cost

• Identifying remedial measure of all the components (Earthen Bund including

Surface Drainage System, Waste weir/spillway, Tail Channel, Toe Drain,

Approach Road etc.) of existing Percolation Tank/Check Dam in consultation

with EIC for the submitted “Status Report”.

• Preparation of design with all calculation and required chart, drawing, detailed

estimates, following prevailing departmental norms and 5 copies of such

➢ Preparation of design, drawing, detailed estimates, following prevailing

departmental norms and 3 copies of such reports

• Preparation of this report shall include detailed design as well as detailed

Estimates and drawings considering applicable IS standard and CDO

guidelines as the case may be. Reports /design/Drawings must be approved

from competent authority before stage-2 payment release.

• The department have to be provided test results of soil / geotechnical

investigation for the sample collected from drilling / trial pit. No extra

payment shall be made for extra time required in report submission due to

delay in test results. Extra Payment of Testing Charge will done on bases of

GERI/NABL Approve Laboratory Bill but The requirement of testing shall be

discussed with the competent authority and then the schedule of the testing

will be finalized.

• For remedial measures of existing scheme etc., for detailed designing,

Central Designs Organization (CDO), Gujarat’s guidelines regarding Irrigation

Schemes, Government’s guidelines for the said structure from time to time

and relevant IS standards – shall be referred, as applicable. The consultant

shall also render services for discussions / meetings / vetting, etc. at

Government level / Central Designs Organization (CDO) / Circle level as the

case may be and firm up the submissions at no extra cost.

• The detailed cost estimates for obtaining technical sanction shall be

prepared based on current Schedule of Rates as well as market rates.

• The final report shall be submitted in five copies.

NWRWSK, Gandhinagar

➢ Submission of Standard Bidding Document (S.B.D.):

• Preparation of bid documents including detailed specifications following

prevailing departmental norms and 5 copies of such reports with following

topics/volume for execution work,

- Pre-qualification documents

- Notice inviting tender

- Condition of contract

- Technical Specification for Item of civil works

- Technical Specification for Items of Mechanical works if any

- Technical Specification for Items of Electrical work, if any

- Data sheet for Technical Bid

- Detail Drawings of Civil, Mechanical and Electrical works.

➢ The Payment of this item no 1 shall be made as per payment schedule as per the

accepted price.

Sr. No. Work Stage % of amount to be paid

1 Submission of status report 30%

2 Submission of detailed design, Drawings & 50%

Estimate for existing scheme for obtaining AA and

DTS from competent level at department

3 Submission of Bid Document for obtaining 20%

approval from competent level at department

➢ All submissions shall be submitted in soft copies also.

NWRWSK, Gandhinagar

2. Services for Preparation of "Status Report" of design drawings for remedial

measures, detailed estimate, bid document etc FOR NEW PERCOLATION TANK

(NEW ONLY) (As per suggested by EIC)

(a) Preparation of factual Report: Site visit and Inspection of Proposed

percolation Tank and preparation “factual Report” incorporating salient

features, photographs, water source reliability, hydraulic design etc. As

directed by EIC and providing reports in 5 copies. (Excluding topographical

survey, geotechnical investigation- as these will be covered in separate item)

(b) Design: preparation of design, drawing, detailed estimates, bid documents

for the new tank/pond including detailed specifications following prevailing

departmental norms and 5 copies of such reports.

• Scope of Work:

The selected consultant shall provide professional consultancy services for

Preparation of Factual Report, Design & Drawings, Detailed Estimates, and Bid

Documents for new Percolation Tanks/Check Dams/Ponds under Panchayat

Irrigation Division, Bhavnagar, as instructed by the Engineer-in-Charge (E.I.C). The

scope is as follows:

Preparation of Status Report:

• Conduct site visit(s) jointly with departmental officers to study the location

identified for new construction. Inspect physical features such as catchment,

storage area, natural contours, approach, and accessibility.

• Prepare a “Status Report” including:

• General particulars (location, coordinates, village, taluka, district, ownership,

accessibility).

• Catchment area details and basic hydraulic assessment (rainfall, yield,

storage estimation, command potential).

• Brief technical observations about feasibility.

• Salient features of the proposed work.

• Site photographs (with GPS coordinates)

• Submit five (5) hard copies and one soft copy in editable format

NWRWSK, Gandhinagar

Design, Drawings and Estimates:

• Engineering Design:

• Prepare hydraulic and structural design of the Percolation tank/Check dam in

accordance with relevant IS codes, CDO guidelines, and accepted departmental

• Design all components, including but not limited to:

• Earthen bund/embankment (crest width, side slopes, stability analysis).

• Waste weir/spillway structure (discharge capacity, energy dissipation).

• Inlet structures, outlet arrangements, and ancillary works as required.

• Ensure adequacy of storage capacity, hydraulic safety, overall stability, and long-

term serviceability.

• Prepare detailed construction drawings, including:

• Plan, elevation, and cross sections of the structure.

• Structural details of waste weir/spillway and other concrete works.

• Typical sections of bund with protective works (stone pitching, turfing, etc.).

• Provide location mapping of the structure on Google Earth (KMZ file).

• Final drawings to be submitted in AutoCAD format and 5 sets of hard copies.

• Cost Estimates and Specifications

• Prepare detailed cost estimates and Bill of Quantities (BOQ) based on depart-

mental Approved Standard Schedule of Rates (SOR), or through analysis of rates if

not covered in SOR.

• Provide measurement sheets with supporting calculations.

• Incorporate detailed technical specifications for all items of work following depart-

mental norms and CPWD/GWSSB/GWRD guidelines, as applicable.

➢ Preparation of design, drawing, detailed estimates, bid document for new tank/pond

including detail specification following prevailing departmental norms and 5 copies of such

NWRWSK, Gandhinagar

• Preparation of this report shall include detailed design as well as detailed Estimates

and drawings considering applicable IS standard and CDO guidelines as the case may

be. Reports /design/Drawings must be approved from competent authority before

stage-2 payment release.

• The Consultant shall self-collect the samples drilling / trial pit for soil and

geotechnical investigation and send them for testing to the prescribed

laboratory(GERI/ NABL Approve Laboratory). The test result will be paid according to

GERI's/ NABL Approve Laboratory bill and no other payment will be made.

• The department have to be provided test results of soil / geotechnical investigation

for the sample collected from drilling / trial pit. No extra payment shall be made for

extra time required in report submission due to delay in test results.

• For remedial measures of existing scheme etc., for detailed designing, Central

Designs Organization (CDO), Gujarat’s guidelines regarding Irrigation Schemes,

Government’s guidelines for the said structure from time to time and relevant IS

standards – shall be referred, as applicable. The consultant shall also render services

for discussions / meetings / vetting, etc. at Government level / Central Design

Organization (CDO) / Circle level as the case may be and firm up the submissions at

• The detailed cost estimates for obtaining technical sanction shall be prepared based

on current Schedule of Rates as well as market rates.

• The final report shall be submitted in five copies.

➢ Submission of Standard Bidding Document (SBD):

• Preparation of bid documents including detailed specifications following

prevailing departmental norms and 5 copies of such reports with following

topics/volume for execution work,

- Pre-qualification documents

- Notice inviting tender

- Condition of contract

- Technical Specification for Item of civil works

- Technical Specification for Items of Mechanical works if any

- Technical Specification for Items of Electrical work, if any

- Data sheet for Technical Bid

- Detail Drawings of Civil, Mechanical and Electrical works.

➢ The Payment of this item no 2 shall be made as per payment schedule as per the

accepted price.

NWRWSK, Gandhinagar

Sr. No. Work Stage % of amount to be paid

1 Submission of status report 30%

2 Submission of detailed design, Drawings & 50%

Estimate for existing scheme for obtaining AA and

DTS from competent level at department

3 Submission of Bid Document for obtaining 20%

approval from competent level at department

➢ All submissions shall be submitted in soft copies also.

3. Surveying by TOTAL STATION including measuring of alignment of earthen dam/canal

and creating the cross section and longitudinal section profile at 30mt interval/or

closer as directed and plotting etc complete. The survey work shall be carried out for

150mt distance on both side.:

➢ Reconnaissance survey for finalizing most suitable alignment for each Percolation

tank/Check damrespectively of Bhavnagar District of Gujarat State. The most

suitable for each scheme should be marked on SOI Maps, village map sheet. Cost of

SOI maps, village map sheets shall be borne by the consultant.

➢ Necessary site clearance, jungle clearance/jungle cutting, etc. activities those are

required for conducting survey shall be carried out and shall not be paid separately

and shall deemed be included in the offered price.

➢ The Survey should be based on the nearest BM of SOI/Railway BM or as suggested

by Department within maximum 50 Kms range and cost of such shifting of

Benchmark shall not be paid separately and shall deemed be included in the offered

➢ The project area (Area of construction of dams and allied parts, and submergence

area) shall be surveyed by using own total station instrument for the topographical

and contour survey work in 05 x 05 mt. grid with 0.5mt contour interval, locating all

existing features with preparation and submission of survey drawing in AO size sheet

in one soft copy and hard copy, etc. complete. This shall be detailed SOI maps &

➢ Survey by TOTAL Station/DGPS (or more advance survey machine/ Technic) including

measuring of alignment of earthen Dam/ Canal and creating cross-section and

longitudinal section profile at 30 m interval /or closer as directed. Such survey work

shall be carried out for 150 m distance or more, on both sides.

NWRWSK, Gandhinagar

➢ The liner survey for dam alignment, canal alignment/pipeline alignment, etc. as well

other contour survey for submergence area or other areas as directed by

department etc. shall be converted in to hector area for payment purposes.

➢ Necessary site clearance, jungle clearance/jungle cutting, etc. activities those are

required for conducting survey shall be carried out and shall not be paid separately

and shall deemed be included in the offered price.

➢ The outcome of survey work shall be submitted in form of final report in five copies

(as per the size of drawing suggested by EIC).

➢ Payment of this item shall be made as per unit rate as per the accepted price offer.

4. Contour survey work for Preparing contour map taking C/S At Every (B) 10m x 10m

A. Pre-Survey Arrangements:

• Mobilize all required modern survey instruments (Total Station, Auto Level, GPS,

etc.) and qualified personnel.

• Establish reference benchmarks and survey control points on site in coordination

with departmental engineers.

• Collect necessary secondary data/maps for site orientation and planning purposes.

B. Field Survey Execution:

• Divide the project area into a 10m x 10m grid and mark grid intersections physically

• Carry out detailed spot level measurements (elevations) at each grid intersection

and at all areas showing abrupt changes in topography.

• Take additional levels at all traverse stations, prominent points, and ground features

required for accurate contour mapping.

• Survey and record natural and man-made features such as roads, structures,

waterways, and vegetation within and adjacent to the zone.

C. Data Processing and Map Preparation:

• Process raw survey data using approved software to prepare contour maps at

specified intervals (contour interval, usually 0.5m or as directed).

• Plot detailed cross-sections at every 10m along both X and Y axes based on spot

• Mark spot heights, interpolated contour lines, and represent terrain details for

engineering design and planning.

• All maps and drawings to include boundaries, benchmarks, north direction, and

NWRWSK, Gandhinagar

D. Reporting and Deliverables:

• Submit complete sets of contour maps, cross-section profiles, field data sheets,

survey report, and digital files (AutoCAD, GIS, PDF) as required by the department.

• Ensure all documents are checked for accuracy, completeness, and duly signed by

the responsible surveyor/engineer.

• Incorporate comments/feedback from department and make necessary revisions.

E. General Requirements:

• All work to comply with relevant IS codes, department technical manuals, and

instructions from Engineer-in-Charge.

• Maintain a record of equipment calibration, surveyor credentials, and field

• Adhere to safety, quality, and data integrity standards throughout project

• This scope of work can be directly inserted in your tender documentation and is

suitable for department-accepted practices for contour survey activities at 10m x

Payment for the contour survey work shall be made strictly on the basis of actual area

surveyed and contour map prepared, measured in square kilometres (sq.km)

5. Soil Investigation (Drilling, Trial pits)

➢ Carrying out soil investigation by drilling of 100 mm dia. bore hole in all types of

strata in dry and wet conditions with sites clearing of grass and trees wherever it is

necessary, demarcation dam alignment with fixing two nos. of guard stones at both

banks by suitable required type of rig machine for that strata including

performing standard penetration test as well as collecting undisturbed soil samples

for the laboratory test ( e.g. permeability by constant and applied pressure, direct

shear test, liquid limit, plastic limit, plasticity index, consolidation test, specific

gravity test and S.B.C., chemical analysis and field test like dry density, grain size

analysis) including supplying samples at GERI Gandhinagar/

Vadodara/Rajkot/Bhavnagar and other Government approved laboratories/ NABL

Approve Laboratory including providing lithological log and "L" type geological

cross section of alignment with geological log sheet of each trial bore etc.

complete including sampling for rock testing.

➢ Geological survey and investigation include soil/ rock drilling and testing to

determine the engineering properties of the catchment area of the scheme and the

strata below the various components of the scheme. It also includes study of the

locally available construction materials for the projects.

➢ The consultant shall complete drilling, sampling procedure for the detailed

geological investigation as per instruction of Engineer in Charge.

NWRWSK, Gandhinagar

6. Excavation for Trial pits , trenches and quarry exploration in all sports of soil

including yellow, sandy and gravelly soil, soft murrum including uniform layers as

and where directed etc. complete.(without dewatering ) (a) 0.0 to 1.5 m depth.

➢ Trial pits, trenches and quarry exploration shall be done in all sorts of soil including

yellow, sandy and gravelly soil, soft murrum including uniform layers as and where

directed etc. complete (without dewatering). The size of trail pits may be 1.5m x

1.5m x 1.5m or so – as directed by EIC. Measurements for actually excavated pits

shall be made as per rates mentions in the price bid.

➢ The cost for supplying all the samples at GERI Vadodara / Rajkot/Bhavnagar/

Gandhinagar shall also be included in the price offer and shall not be paid

➢ The payment of borehole drilling and sample collection for soil testing for detailed

geological investigation is included in this bid.

➢ The payments towards testing charges of all such collected samples for detailed

geological investigation shall be made by the department and paid separately to the

GERI and cost towards the same shall not be included in the price bid.

➢ The Payment of drilling and trial pits shall be made as per Cubic Meter rate as per

the accepted price offer.

7. The consultant shall require attending all the meetings convened with respect to aspects

covered under this Terms of Reference without any extra cost and shall assist the

department in taking the appropriate decision. The above points are indicative and any

other suggestions from the department for inclusion in the coverage area shall also be

considered by the consultant during the tenure of services.

7.4 Team Composition

The Consulting firm shall deploy the minimal manpower with minimum qualification as

prescribed in Form - 11. If required additional manpower shall also be deployed by the

7.5 Special Condition

7.6 Topographical Errors

In case of any topographical error, the decision of Engineer-in-charge will be final &

binding to the bidder.

7.7 ASSISTANCE FROM NWRWS & KD

The Consultants would be assisted by NWRWS & KD in obtaining relevant information from

the authorities as well extend co-operation on following areas:

a) Exchange of data and information related to the study.

b) Issue letters of authority to Consultants to facilitate activities related to Assignments

and collection of data from State Government Departments and other agencies.

NWRWSK, Gandhinagar

8. STANDARD FORM OF CONTRACT

8.1 CONTRACT FOR CONSULTANCY SERVICES

[Name of Client]

[Name of Consultants]

Dated: _____ th

NWRWSK, Gandhinagar

FORM OF CONTRACT

This CONTRACT (herein after called the "Contract") is made the ___________________________

day of the month of _________, 2025, between, on the one hand, _____________________________

(Hereinafter called the "Client") and, on the other hand, ___________ (herein after called the

[* Note: If the Consultants consist of more than one entity, the above should be partially amended to

read as follows:

"..... (herein after called the "Client") and, on the other hand, a joint venture consisting of the following

entities, each of which will be jointly and severally liable to the Client for all the Consultant obligations

under this Contract, namely, _____________ and___________________ (hereinafter called the

"Consultant")"]. WHEREAS;

(a) The Client has requested the Consultant to provide certain consulting services as defined in the

General Conditions of Contract attached to this Contract (hereinafter called the "Services");

(b) The Consultant, having represented to the Client that they have the required professional skills,

and personnel and technical resources, have agreed to provide the Services on the terms and

conditions set forth in this contract;

(c) The Client has received [or has applied for] funds from the GOG and funding agencies towards

the cost of the Services and intends to apply a portion of the proceeds of this fund to eligible

payments under this contract.

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this

(a) The General Conditions of Contract (hereinafter called "GC");

(b) The Special Conditions of Contract (hereinafter called "SC");

(c) The following Annexure:

[Note: If any of these annexures are not used, the words "Not Used" should be inserted below

next to the title of the Annexure on the sheet attached

[hereto carrying the title of that Annexure]

Form – 9&9.1: Affidavit

NWRWSK, Gandhinagar

Form - 13: Undertaking for engaging Technical staff

Form - 14: Letter for Technical Bid

Form - 16: Form of Performance Bond. ___________

The mutual rights and obligations of the Client and the Consultant shall be

as set forth in the Contract, in particular:

(a) The Consultant shall carry out the Services in accordance with the provisions of the

(b) The Client shall make payments to the Consultant in accordance with the provisions of

IN WITNESS WHEREOF, the Parties hereto have caused this contract to be signed in their

respective names as of the day and year first above written.

FOR AND ON BEHALF OF [NAME OF

(Authorized Representative)

FOR AND ON BEHALF OF

[NAME OF CONSULTANT]

(Authorized Representative)

[Note: If the Consultant consist of more than one entity, all of these entities should appear as

signatories, e.g., in the following manner:]

FOR AND ON BEHALF OF EACH OF

THE MEMBERS OF THE CONSULTANT

[Name of Member]

(Authorized Representative)

[Name of Member]

(Authorized Representative) etc.

NWRWSK, Gandhinagar

8.2 GENERAL CONDITIONS OF CONTRACT

8.2.1 GENERAL PROVISIONS

8.2.1.1 Definitions

Unless the context otherwise requires, the following terms whenever used in this Contract

have the following meanings.

(a) "Applicable Law" means the laws and any other instruments having the force of law in

the Gujarat as they may be issued and in force from time to time.

(b) "Contract" means the Contract signed by the Parties, to which these General Conditions

of Contract (GC) are attached, together with all the documents listed in Clause 1 of such

signed Contract.

(c) "Contract Price" means the price to be paid for the performance of the Services, in

accordance with Clause-6;

(d) "Foreign Currency" means any currency other than the currency of Government.

(e) "GC" means these General Conditions of Contract.

(f) "Government" means the Government of Gujarat & Government of India.

(g) "Local currency" means the Indian Rupees.

(h) "Client" means Executive Engineer, Panchayat irrigation Division, Bhavnagar

(i) "Consultant" means the firm providing services as per the “Terms of reference and scope

of services” of this bid.

(j) "Member", in case the Consultants consist of a joint venture of more than one entity,

means any of these entities, and "Members" means all of these entities; "Member in

charge" means the entity specified in the SC to act on their behalf in exercising all the

Consultant's rights and obligations towards the Client under this contract.

(k) "Party" means the Client or the Consultants, as the case may be, and Parties means both

(l) "Personnel" means persons hired by the Consultants or by any Sub-Consultant as

employees and assigned to the performance of the Services or any part thereof.

(m) "SC" means the Special Conditions of Contract by which these General Conditions of

Contract may be amended or supplemented.

(m) "Services" means the work to be performed by the consultant pursuant to this Contract

for the purpose of the project as described in the Terms of Reference here to request for

NWRWSK, Gandhinagar

8.2.1.2 Relation between the parties

Nothing contained herein shall be construed as establishing a relation of master and servant or

of agent and principal as between the client and the consultant. The Consultant, subject to this

contract, has complete charge of personnel performing the services and shall be fully

responsible for the services performed by them or on their behalf.

8.2.1.3 Law Governing the Contract

This contract, its meaning and interpretation, and the relation between the parties shall be

governed by the Applicable Law.

8.2.1.4 Language

This Contract has been executed in the language specified in the SC, which shall be the binding

and controlling language for all matters relating to the meaning or interpretation of this

8.2.1.5 Notices

1. Any notice, request or consent required or permitted to be given or made pursuant to this

contract shall be in writing. Any such notice, request or consent shall be deemed to have been

made when delivered in person to an authorized representative of the party to whom the

communication is addressed, or when sent by registered mail, telex, telegram or facsimile to

such party at the address specified below.

Employer : Executive Engineer, Panchayat irrigation Division, Bhavnagar,

Jilla Panchayat Bhavan, Shobheshvar Road, Bhavnagar,363642

For the Consultant : ___________________

Telephone No. : ___________________

(Note: Fill in the blanks)

2. Notice will be deemed to be effective as specified below:

a) In the case of personal delivery or registered mail, on delivery:

b) in case of facsimile, 48 hours following confirmed transmission.

3. A party may change its address for notice hereunder by giving the other party notice of such

NWRWSK, Gandhinagar

8.2.1.6 Location

The Services shall be performed at such locations as are specified in this bid document and,

where the location of a particular task is not so specified, at such locations, whether in the

Government's country or elsewhere, as the client may approve.

8.2.1.7 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted to be

executed, under this contract by the Client or the consultant may be taken or executed by the

officials specified below.

For Client : Executive Engineer, Panchayat irrigation Division, Bhavnagar,

Balvantrai Maheta Bhavan, Motibag,Bhavnagar-364001

For the Consultant : ___________________

8.2.1.8 Taxes and Duties

• The rates quoted by the Contractor must be inclusive of all taxes prevailing on due date of bid

submission except GST. However, any subsequent changes in the tax structure by Government

after due date of bid submission will be compensated (+/-) on availability or submission of actual

documentation. Contractor will have to intimate Engineer regarding changes occurred in the tax

structure after bid submission. If the contractor fails to provide such information and if any

financial obligation may arise due to change in tax structure, same will be recovered from the

• GST will be paid separately on the bills. Hence, it is the responsibility of the contractor to pay the

GST to the concerned Authority.

8.3 COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF CONTRACT.

8.3.1.1 Effectiveness of Contract

This Contract shall come into effect on the date the Contract is signed by both Parties or such

other later date as may be stated in the SC.

8.3.1.2 Commencement of Services:

The consultant shall begin carrying out the Services within ten (10) days after the date the

Contract becomes effective, or at such other date as may be specified in the bid document.

8.3.1.3 Expiration of Contract:

Unless terminated earlier pursuant to Clause 8.3.1.9, this contract shall terminate at the end of

such time period after the Effective Date as is specified in the S.C.

NWRWSK, Gandhinagar

8.3.1.4 Entire agreement

This contract contains all covenants, stipulation and provisions agreed by the parties. No agent

or representative of either party has authority to make, and the parties shall not be bound by

or be liable for, any statement representation, promise or agreement not set forth herein.

8.3.1.5 Modification:

Modification of the terms and conditions of this Contract, including any modification of the

scope of the Services or of the Contract Price, may only be made by written agreement

between the parties and shall not be effective until the consent of the competent authority is

8.3.1.6 Contract Period:

The consultancy period for this work is 11 month and for availing various services as specified

in this bid document, this contract is being made and accordingly the time period for these

services is 11 months. For delay in contract of this assignment there is no any extra payment

and additional Liquidated damages for delay (refer Table no. 8.4.7) :- (i) If the Contractor

fails to complete the work under contract by the stipulated date, he shall pay liquidated

damages of at the rate of 0.10 percentage of the contract value per day from the date of

delaying the said work up to the date of completion and handing over to the Government.

The aggregate maximum of liquidated damages payable Shall not exceed 0.10 Percentage

of contract value per day and shall be subject to the maximum amount of ten percentage

of the estimated amount put to tender. Consultant shall use/engage required facilities and

man power during extended time period for successful completion of the assignment. Payment

will be made only as per schedule of payment on percentage basis of financial progress and in

any circumstances, payment will not be made more than the contract price.

8.3.1.7 Force Majeure.

8.3.1.7.1 Definition

For the purposes of this contract, "Force Majeure" means an event which is beyond the

reasonable control of a Party, and which makes a Party's performance of its obligations under

the Contract impossible or so impractical as to be considered impossible under the

circumstances, and includes, but is not limited to war, riots, civil disorder, earthquake, fire

explosion, storm, flood or other adverse weather condition, strikes, lockouts or other

industrial action are within the power of the party invoking Force Majeure to prevent),

confiscation or any other action by government agencies.

Force Majeure shall not include (i) any prevent which is caused by the negligence or

intentional action of a party's sub consultant or agents or employees, nor (ii) any event which

a diligent party could reasonably have been expected to both (A) take into account at the time

of the conclusion of this contract and (B) avoid or overcome in the carrying out its obligation

Force majeure shall not include insufficiency of funds or failure to make any payment required

NWRWSK, Gandhinagar

8.3.1.7.2 No Breach of Contract:

The failure of a Party to fulfil any of its obligations under the contract shall not be considered

to be a breach of, or default under this Contract insofar as such inability arises from an event

of Force Majeure, provided that the Party affected by such an event (a) has taken all

reasonable precautions, due care and reasonable alternative measures in order to carry out

the terms and conditions of this contract, and (b) has informed the other Party as soon as

possible about the occurrence of such an event.

8.3.1.7.3 Measures to be taken:

A party affected by an event of force majeure shall take all reasonable measures to remove

such party's inability to fulfil its obligation hereunder with minimum of delay.

A party affected by an event of Force Majeure shall notify the other party of such event as

soon as possible and in any event not later than fourteen (14) days following the occurrence

of such event providing evidence of the nature and cause of such event and shall similarly give

notice of the nature and cause of such event and shall similarly give notice of the restoration

of normal conditions as soon as possible.

The parties shall take all reasonable measures to minimize the consequences of any event of

8.3.1.7.4 Extension of Time:

Any period within which a Party shall, pursuant to this Contract, complete any action or task,

shall be extended for a period equal to the time during which such Party was unable to

perform such action as a result of Force Majeure.

8.3.1.7.5 Consultation:

Not later than thirty (30) days after the award of work, as the result of an event of Force

Majeure, have become unable to perform a material portion of the services, the parties shall

consult with each other with a view to agreeing on appropriate measures to be taken in the

8.3.1.8 Suspension

The Engineer in Charge may by written notice of suspension to the consultant suspend all

payments to the consultant hereunder if the consultant fail to perform any of their obligation

under this contract, including the carrying out of the services provided that such notice of

suspension (i) shall specify the nature of the failure and (ii) request the consultant to remedy

such failure within the period not exceeding thirty (30) days after the consultant of such

notice of suspension.

8.3.1.9 Termination:

8.3.1.9.1 By the Client:

The Client may terminate this Contract, by not less than thirty (30) day's written notice of

NWRWSK, Gandhinagar

termination to the consultant, to be given after the occurrence of any of the events specified

in paragraphs (a) through (d) of this Clause and sixty (60) days' in the case of the event

referred to in (e) :

(a) If the Consultants fail to remedy in the performance of their obligations under the

Contract, within thirty (30) days of receipt after being notified or within such further

period as the Client may have subsequently approved in writing.

(b) If the Consultants become insolvent or bankrupt;

(c) If, as the result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than sixty (60) days; or

(d) If the Consultant, in the judgment of the Client has engaged in corrupt or fraudulent

practices in competing for or

▪ In executing the Contract.

▪ For the purpose of this clause:

▪ "Corrupt practice" means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the selection process or in

contract execution.

▪ "Fraudulent practice" means a misrepresentation of facts in order to influence a

selection process or the execution of a contract to the detriment of the Borrower,

and includes collusive practice among Consultant (Prior to or after submission of

proposals) designed to establish prices at artificial non-competitive levels and to

deprive the Borrower of the benefits of free and open competition.

(e) If the Client, in its sole discretion and for any reason whatsoever, decides to terminate

8.3.1.9.1.1 Cessation of rights and obligations:

Upon termination of this contract pursuant to above Para no. 8.3.1.9.1 hereof, or upon

expiration of this contract to Para no. 8.3.1.3 hereof, all rights and obligations of the Parties

here under shall cease, except:

i. Such rights and obligation as may have accrued on the date of termination or

ii. The obligation of confidentially set forth in contract 8.4.4 hereof;

iii. Any right which a party may have under the applicable law.

8.3.1.9.1.2 Cessation of Services:

Upon termination of the contract by notice pursuant to Para no. 8.3.1.9.1 hereof, the

consultant shall, immediately upon dispatch or receipt of such notice, take all necessary

NWRWSK, Gandhinagar

steps to bring the services to a close in a prompt and orderly manner and shall make every

reasonable effort to keep expenditures for this purpose to a minimum. With respect to

documents prepared by the consultants and equipment and materials furnished by the

Engineer in Charge, the consultant shall proceed as provided, respectively.

8.3.1.9.1.3 Payment upon Termination:

Upon termination of the contract pursuant to Para no. 8.3.1.9.1 hereof, the client shall,

make the payments corresponding to respective stages of payment – as specified in the

Chapter 10 Schedule of Payment for the rendered services and on satisfaction of client.

8.3.1.9.1.4 Forfeiture of Security Deposit upon termination of contract:

In case, the agreement of consultant is terminated due to the default of the consultant, his

Security Deposit (deducted up to that stage) shall be forfeited which shall be absolutely at

the disposal of the Government. And necessary action shall be taken against consultancy

firm for blacklisting.

8.3.1.9.1.5 Disputes about events of Termination:

In the consultant disputes whether as event specified in Paragraphs (a) through (e) of Para

no. 8.3.1.9.1 hereof has occurred, he may, within 60 days after receipt of notice of

termination from the client, refer the matter to arbitration pursuant to Para no. 8.8 hereof

and this contract shall not be terminated on account of such event except in accordance

with the terms of any resulting arbitral award.

8.3.1.9.2 By the Consultants:

The Consultants may terminate this contract, by not less than thirty (30) days written notice

to the Client, such notice to be given after the occurrence of any of the events specified in

paragraphs (a) and (b) of this clause.

(a) If the Client fails to pay any money due to the Consultants pursuant to this Contract and

not subject to dispute pursuant to Clause – 8.8 hereof within forty-five (45) days after

receiving written notice from the Consultants that such payment is overdue; or

(b) If, as the result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than sixty (60) days.

8.3.1.9.3 Payment upon Termination.

Upon termination of this Contract pursuant to Clause 8.3.1.9.1 or 8.3.1.9.2, the Client shall

make the following payments to the Consultants.

(a) Remuneration pursuant to Clause 8.7 for services satisfactorily performed prior to the

effective date of termination;

(b) Except in the case of termination pursuant to paragraphs (a) and (b) Clause 8.3.1.9.1,

reimbursement of any reasonable cost incident to the prompt and orderly termination of

NWRWSK, Gandhinagar

8.3.1.9.4 Penalties (Limitation of Liability)

The Consultant shall carry out the Consulting engineering service in conformity with general

accepted norms and sound standard of engineering. The Consultant shall be responsible for

technical soundness of the service rendered. N.W.R.W.S & K.D may review, monitor, and

check the works carried out by the consultant. If such checks disclose that the works carried

out by the consultant do not meet the specified requirements, N.W.R.W.S & K.D. may not pay

the consultancy fees for their affected portion. In the event of any deficiency in these services,

the consultant shall interlay promptly re-do such engineering services at no additional cost to

N.W.R.W.S & K.D. In addition, N.W.R.W.S & K.D. may impose a penalty limited to 10% of the

consultancy fees of the portion affected and without entitlement to payment for further fees

in this respect, for the affected portion.

Further, on Termination of contract by client on account of poor progress and OR poor

services rendered, etc. by the consultant; the department may also black-list / debar the

consultant for further award of works for a period of 3 years.

8.4 OBLIGATIONS OF THE CONSULANTS:

The Consultants shall perform the Services and carry out their obligations hereunder with all due

diligence, efficiency and economy, in accordance with generally accepted professional techniques

and practices. The Consultants shall always act, in respect of any matter relating to this contract

or to the Services, as faithful advisers to the Client, and shall at all times support and safeguard

the Client's legitimate interests in any dealings with sub-Consultants or third parties.

8.4.2 Law Governing Services:

The consultant shall perform the services in accordance with the applicable law and shall take all

practicable steps to ensure that any personnel and agents of the consultants comply with the

applicable law. If required the client shall advise the consultants in writing of relevant local

customs and the consultants shall, after such notifications, respect such customs.

8.4.3 Conflict of Interests:

8.4.3.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants shall constitute the Consultant's sole remuneration in

connection with this Contract or the Services, and the Consultants shall not accept for their

own benefit any trade commission, discount or similar payment in connection with activities

pursuant to this contract or to the Services or in the discharge of their obligations under the

Contract, and the Consultants shall use their best efforts to ensure that the Personnel, any Sub-

Consultants, and agents of either of them, similarly shall not receive any such additional

8.4.3.2 Consultants and Affiliates Not to Be Otherwise Interested in Project

The Consultants agree that, during the term of this contract and after its termination, the

NWRWSK, Gandhinagar

Consultants and their affiliates, as well as any sub-Consultant and any of its affiliates, shall be

disqualified from providing goods, works or services (other than the Services and any

continuation thereof) for any project resulting from or closely related to the Services.

8.4.3.3 Prohibition of Conflicting Activities:

Neither the Consultants nor their Sub-Consultants nor the Personnel shall engage, either

directly or indirectly, in any of the following activities.

(a) during the term of this Contract, any business or professional activities in the

Government's country which would conflict with the activities assigned to them under

this contract; or

(b) After the termination of this contract, such other activities as may be specified in the SC.

The Consultants, their Sub-Consultants, and the Personnel of either of them shall not, either

during the term or within two (2) years after the expiration of this Contract, disclose any

proprietary or confidential information relating to the Project, the Services, this Contract, or the

Client's business or operations without the prior written consent of the Client.

8.4.5 Insurance to be taken out by the Consultants:

The consultant shall be responsible to arrange for insurance of all manpower engaged, all the

infrastructure and resources engaged by him and Third-Party Insurance as the case may be,

for this work, without limiting his or the Employer’s obligations and responsibilities.

Any amounts not insured or not recovered from the insurers shall be borne by the

The Consultant shall also, except if and so far as the Contract provides otherwise, indemnify

the Employer against all losses and claims in respect of:

a. Death of or injury to any person, or,

b. Loss of or damage to any property

Which may arise out of in consequent of the performance of this contract and the remedying

of any defects therein, and against all claim’s proceedings, damages, costs, charges, and

expenses whatsoever in respect thereof or in relation thereto.

The department shall not be liable for or in respect of any damages or compensation payable

to any workmen or other person in the employment of the Consultant or any Sub consultant.

The Consultant shall indemnify and keep indemnified the employer against all such damages

and compensation, and against all claims, proceedings, damages, costs, charges, and

expenses whatsoever in respect thereof or in relation thereto.

In the event that the consultant fails to comply with the above provisions, the Engineer-in-

charge shall take necessary actions to get the insurance with the above coverage and all the

NWRWSK, Gandhinagar

costs thereof shall be recovered from the amount payable to the consultant.

8.4.6 Consultant's Actions Requiring Client's Prior Approval

The Consultants shall obtain the Client's prior approval in writing before taking any of the

following actions;

(a) entering a subcontract for the performance of any part of the Services,

(b) appointing such members of the Personnel not listed by name in this bid document ("Key

Personnel and Sub-Consultants"), and

(c) Any other action that may be specified in the SC.

8.5 OBLIGATIONS OF THE CLIENT:

8.5.1 Assistance and Exemptions:

The Client shall use its best efforts to ensure that the Government shall provide the Consultants

such assistance and exemptions as specified in the SC.

8.5.2 Services and Facilities:

The department will help in coordination site visits and any clarification sought by consultant,

before the Proposals are submitted. Client will also provide other facilities mentioned in Para 7.6.

8.6 PAYMENTS TO THE CONSULTANTS:

8.6.1 Remuneration:

The Consultant's total remuneration shall be made for the actual quantity executed for the

item listed in Schedule B. The actually executed quantities for topographical survey, drilling

and trial pit, preparing and submission of designing and estimation for detailed technical

sanction, preparing and submission of draft tender paper shall be paid and no revisions in rate

for excess / saving in quantities for these items shall be entertained, payment shall be made as

per the finally accepted contract price.

The price offer for the all-schedule B items shall be including all staff costs, sub-Consultants'

costs, printing, communications, travel, accommodation, and the like, and all other costs

incurred by the Consultant in carrying out the Services described in this bid document.

8.6.2 Contract Price:

The price payable in local currency is set forth in the SC.

8.6.3 Terms and Conditions of Payment:

Payments will be made to the account of the Consultants and according to the payment schedule

stated in the S.C. Any other payment shall be made after the conditions listed in the SC for such

payment have been met, and the Consultants have submitted an invoice to the Client specifying

the amount due.

NWRWSK, Gandhinagar

8.6.4 SECURITY DEPOSIT

Security Deposit is required to be furnished by the consultant as guarantee money for performance of

the contract and observance of Contract Conditions.

The person/persons whose tender is accepted (hereinafter called the “Consultant” which expression

shall, unless excluded by, or repugnant to the context include his Legal heirs, executors, administrators

and assignees shall pay the total amount of Security Deposit equal to 5 percent of the estimated cost of

and assignees shall pay the total amount of Security Deposit equal to 5 percent of the estimated cost of

the work put to tender.

8.6.4.1 Security Deposit, Performance bond & Additional Performance Security bond

The consultant shall pay security deposit in two parts as

Part - I:- 5 % (percent) as specified in the tender form with the “Executive Engineer, Panchayat Irrigation

Division Bhavnagar, Gujarat State;”in the form of Narmada Bond of Sardar Sarovar Narmada Nigam Ltd. or in

any form of National Small saving (N.S.S.) Schemes or F.D.R. of any Schedule Bank.

Part - II:- 5% (percent) in the form of cash / Security Deposit to be deducted from Running Bills that become payable

to the consultant from time to time.

The Work-order to commence the work shall be issued only after the security deposit& performance bond as per

Para 8.6.4.1 is paid / furnished by the tenderer. If the tenderer failed to produce the security deposit as above the

earnest money paid by him shall be forfeited and his firm/ company shall be held in abeyance for three years from

the date of such default.

AII compensation, Liquidated damages or other sums or money payable by the contractor to Government under the

terms of this contract shall be deducted from or recouped by the realisation of a sufficient part of his security

deposit, or from the interest arising there from or performance bond or from any sums which may due or may

become due by Government to the Contractor on any account whatsoever and whether in respect of this contract,

any other contract, or otherwise. In the event of his security deposit being reduced by reason of any such deduction

or recoupment as aforesaid, the contractor shall within ten days thereafter, make good in cash or in Government

securities transferred, as aforesaid any sum or sums required to make good the shortfall in the amount of the

security deposit.

50 percent of the Security Deposit along with performance bond shall become refundable within fifteen days after

the final completion certificate is issued. This action will be taken by the Executive Engineer and no proposal from

Deputy Executive Engineer will be necessary. AII dues under this contract or other contract, or otherwise shall be

recovered from the aforesaid amount of 50 percent of the said security deposit and the balance shall be refunded

within fifteen days after the final certificate is issued. The remaining 50 percent of the security deposit shall be

refunded after the completion of Final Bill and after deducting there from the amount of expenses, if any, due to

Government under this contract.

shall also furnish to the Authority an irrevocable and unconditional guarantee from a Bank in the same form

given at Section 8 towards an Additional Performance Security (The “Additional Performance Security”) for an

amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up to 20% of the Estimated

Project Cost, then the Additional Performance Security shall be calculated @ 20% of the difference

in the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the Estimated Project Cost,

then the Additional Performance Security shall be calculated @ 30% of the difference in the (i)

Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated Project Cost

and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the Performance Security.

NWRWSK, Gandhinagar

(B) Additional Performance Security shall be v a l i d beyond 28 (twenty-eight) days of Project Completion

Also refer instruction 25 under Section I General Rules & Directions for the guidance of Contractors.

8.7 SETTLEMENT OF DISPUTES:

The rules of procedure for ad hoc arbitration proceedings shall be as follows.

APPEAL TO CHIEF ENGINEER

Chief Engineer (Panchayat) and additional Secretary Narmada Water Resources, Water Supply and

Kalpsar Department (being referred as Chief Engineer thereafter)

All disputes, controversies, or claims between the parties which cannot be mutually resolved shall

be referred to Chief Engineer for amicable settlement. After hearing both the parties, the Chief

Engineer will give reasoned award within 45 days from the date of receipt of appeal by the

aggrieved party.

Any party is aggrieved by award of Chief Engineer may make a further reference for setting aside or

revision of the award for settlement of dispute, within 90 days from the date of receipt of such

award (or) if no award accorded by the Chief Engineer with in stipulated time, to the Statutory

Arbitration Tribunal constituted under the provision of Gujarat public works contract disputes

arbitration tribunal Act 1992, Gujarat State.

The reference to the Chief Engineer or to the Arbitration Tribunal under this clause shall not entitle

to the consultant to stop the progress of work.

All matters relating to this contract are subject to the exclusive jurisdiction of the Courts situated in

the State of Gujarat and the language of the arbitration proceedings and that of all documents and

communications between the parties shall be English.

8.8 SPECIAL CONDITIONS OF CONTRACT

8.2.1.1 The Language is: English

8.2.1.4 The Consultant

8.2.1.4.1 For domestic Consultants/personnel and foreign Consultants/personnel who are

permanent residents in India.

The Consultants and the personnel shall pay the taxes, duties; fees, levies and other

impositions levied under the existing, amended or enacted laws during life of this contract

and the client shall perform such duties in regard to the deduction of such tax as may be

lawfully imposed.

NWRWSK, Gandhinagar

8.2.1.4.2 For foreign Consultants/personnel:

The client warrants that the client shall pay on behalf of the Consultants and the

Personnel any taxes, duties, fees, levies and other impositions imposed, under the

Applicable Law, on the Consultants and the Personnel in respect of:

(a) any payments made to the Consultants, Sub-Consultants, and the Personnel of

either of them (other than Indian nationals or foreign nationals now permanently

residing in India), in connection with the carrying out of the Services;

(b) any equipment, materials and supplies brought into India by the Consultants or Sub-

Consultants for the purpose of carrying out the Services and which, after having

been bought into such territories, will be subsequently withdrawn therefore by

(c) any equipment imported for the purpose of carrying out the Services and paid for

out of funds provided by the client and which is treated as property of the client;

(d) any property brought into India by the Consultants, any Sub-Consultants, and the

Personnel of either of them (other than Indian national or permanent residents of

India), or the eligible dependents of such personnel for their personal use and which

will subsequently be withdrawn therefore by them upon their respective departure

from India, provided that;

(1) the Consultants, sub-Consultants and Personnel, and their eligible dependents,

shall follow the usual customs procedure of the Government in importing

property into India; and

(2) If the Consultants, Sub-Consultants or personnel, or their eligible dependents,

do not withdraw but dispose of any property in India upon which customs

duties and taxes have been exempted, the Consultants, Sub-Consultants or

Personnel, as the case may be,

i) Shall bear such customs duties and taxes in conformity with the

regulations of the Government.

ii) Shall reimburse them to the client if they were paid by the client at the

time the property in question was brought into the Government's

8.3 Commencement of Contract

8.3.1 The date on which this Contract shall come into effect is: The date of receiving letter of intent.

8.3.2The date for commencement of services is from date of agreement.

8.3.3 The period shall be the period of this agreement.

8.5 Payment Schedule as per Chapter - 10 and the payment shall be made based on availability of

funds with the department.

NWRWSK, Gandhinagar

9. FORMS FOR SUBMISSION OF FINANCIAL BID

9.1 BIDDERS ARE REQUIRED TO FILL UP ALL BLANK SPACES IN THIS BID FORM

Executive Engineer,

Panchayat irrigation Division,

SUBJECT: Request for proposals -Providing Consultancy Services for Repairs And Construction of

Percolation Tank/Check Dam under.

1. Having visited the site and examined the Bid Documents, Conditions of Contract, Schedules, Preamble to

INSPECTION SERVICES OF THE ABOVE WORK, we the undersigned offer our inspection services from the

date of commissioning including defects liability period as given in Conditions of Contract and in

Schedules, Annexure, Bidding Documents, including Addendum Nos. _____________ (insert numbers) for

price mention in the Schedule B (Form 15). Our financial proposal shall be fixed and firm binding upon us

subject to the modifications resulting from contract negotiations up to expiration of the validity period of

the proposal. The amount of consultancy services is inclusive of all taxes, duties, service charges etc.

2. We undertake, if our Bid is accepted, to complete and deliver the Works in accordance with the Contract

within 6 months or till the Project Implementation period, inclusive of monsoons, from the date of

receipt of work order to us by you. We will observe the laws applicable to perform the services.

3. We agree to abide by this Bid for a period of 120 days from of opening of online Bid the date fixed for

receiving the same and it shall remain binding upon us and may be accepted at any time before the

expiry of that Period.

4. In the event of our Bid being accepted, we agree to enter into a formal Contract Agreement with you

incorporating the conditions of Contract thereto annexed but until such agreement is prepared this Bid

together with your written acceptance thereof shall constitute a binding Contract between us.

5. We agree, if our Bid accepted, to furnish Performance Bond / Security in the forms and of value specified

in the Conditions of Contract of a sum equivalent to Rs. For due performance of the Contract.

6. We understand that you are not bound to accept the lowest or any Bid you may receive.

NWRWSK, Gandhinagar

(Name of the person)

(In the capacity of)

Duly authorized to sign Bid for and on behalf of

(Fill in block capitals)

NWRWSK, Gandhinagar

1. Form no. 15 – Schedule B for the consultancy services: Bidder shall offer the price for

providing consultancy services for this assignment in this form. The offer should be inclusive

of Remuneration to all the manpower, out of pocket expenses and any other expenditure for

the said assignment. The offer shall be including of GST, all other type of taxes, duties, local

charges, service tax and other charges etc. complete.

2. The price offer for the all-schedule B items shall be including all staff costs, sub-Consultants'

costs, printing, communications, travel, accommodation, and the like, and all other costs

incurred by the Consultant in carrying out the Services described in this bid document.

3. The consultant shall complete the detailed geological investigation as per instruction of

Engineer in Charge. The payment of soil testing for detailed geological investigation is not

included in this bid. The payment of soil testing for detailed geological investigation shall be

done by the department separately to the GERI/Soil testing laboratory as directed by

Engineer-in-Charge.

4. It will be entirely at the discretion of the NWRWS & KD to accept or reject the bidder’s design

proposal, without giving any reasons whatsoever and the bidder shall not be permitted to

withdraw his bid on this account.

working of the system as specified, will not be separately paid for by the NWRWS & KD when

executed and shall be deemed to be already covered by other items and rates listed in the

price sheets and prices quoted in Schedule.

6. Interim payment shall be made as for completion of Schedule B items for each of the

7. Prices shall be entered online and shall be entered in figures and in words. Where there is a

discrepancy between the unit rates and the amount entered, the latter shall Govern.

Specifications and the other sections of these bid documents and these documents are to be

taken as mutually explanatory of one another.

9. The Consultant's total remuneration shall be made for the actual quantity executed for

topographical survey, drilling and trial pit shall be paid and no revisions in rate for excess /

saving in quantities for these items shall be entertained, payment shall be made as per the

finally accepted contract price.

10. The Consultant should acquaint himself with the site conditions including the access to Work

site. The successful bidder shall have to make suitable access to work sites at his own cost.

These accessed will be used by the other contractors working for NWRWS & KD/

NWRWSK, Gandhinagar

10. Forms, Annexures etc.

10.1 FORM 1 - ELIGIBILITY PROPOSAL SUBMISSION FORM (to be submitted online)

(Location, Date)

From (Name of Firm) To: (Name & Address of Client)

SUBJECT: Request for proposals - Providing Consultancy Services for Repairs And Construction of

Percolation Tank/Check Dam under

We, the undersigned, offer to provide the Inspecting services for the above in accordance with your

Request for Proposal. We are hereby submitting our Proposal which includes this Eligibility Proposal,

Technical Proposal, in separate envelop. The Financial Proposal is submitted online.

We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature

Name and Title of Signatory:

NWRWSK, Gandhinagar

10.2 FORM 2 - INFORMATION ON BLACKLISTING (to be submitted online)

INFORMATION ON BLACKLISTING

Sr. No Information Details Remarks

Was the consultant firm ever blacklisted by Attached affidavit (as

any Government / Non-government / private per Form 9), in case on

agency /organization / institution/ funding history blacklisting

agency in last Five years?

Authorized Signature:

Name and Title of Signatory:

NWRWSK, Gandhinagar

10.3 Form 3 –Deleted

10.4 Form 4 –Deleted.

10.5 Form 5 - Deleted.

10.6 Form 6 - Details of Experience (to be submitted online)

Consulting firm should have rendered services for planning and designing, estimation, preparing of bid

documents, etc. for Percolation Tank, Check dam, Minor Irrigation Scheme, Canal Structure and other

Relevant Structures from State Government/ Central Government / PSU / Other Government

Undertaking-having cumulative minimum project cost of total Rs. 2.5 Crore in last five years i.e. (2020-

Sr. Estimated cost of the Client name

Name of the Year of completion Contact person

Project of the Project of client

No Project in Crores and address

1. The cost of the project is including the capital cost of the project for its components.

2. Please fill up the details chronologically year wise.

3. All the certificate and supporting documents should be duly signed and notarized.

4. 3-A Certificate & other supporting relevant documents have to submitted by the consultant to

count as an experience in the form no.

5. Work order of any given work shall not be considered as an experience of the work.

NWRWSK, Gandhinagar

10.7 Form 7 - Statement showing details of Annual Turnover of the firm during Last Five years (to be

submitted online)

The minimum turnover from consultancy work shall be Rs. 22 Lakh (at price level 2022-23) in any

one year during last Five years. (2018-19 to 2022-23). The audited C.A. certificate for turnover only

shall be furnished.

Annual Turnover in Multiple Annual Turnover

Sr. No. Financial Year

Rs. Lakhs Factor at 2022-23Price Level

NWRWSK, Gandhinagar

10.8 Form 8 - Declaration regarding consultancy works on hand and works for which award is likely to be made to tenderer (to be submitted online)

(i.e., tenderers is found L-1 and work order is to be received in near future)

Work on Hand Works tendered for and tenderer is found L-1

Cost of Cost of work Estimated Time Date Cost of work

work remaining to Cost limit of when to be

Sr. Tendered remaining be executed work decision executed in Rem

of Place issue Stipulated & tender

No. amount to be in next 8 is next 8 arks

Work of period of cost

Rs, in executed as months expected months

work completion

Crore on (01/06/2025

SIGNATURE OF BIDDER

1. Amount of work done in column 6 should be given up to the month before the months in which bids are invited.

2. Necessary certificates from the officer concerned shall be attached with the tender.

3. All the certificate and supporting documents should be duly signed and notarized.

4. Work included in this declaration shall not be count as detail of experience as per form no.

NWRWSK, Gandhinagar

10.9 Form 9 - Affidavit (to be submitted online and in physical)

Affidavit to be provided by the consultant to Executive Engineer, Panchayat Irrigation Division

Bhavnagar, on Rs. 100 Stamp Paper

1. I / We _________________________________ the undersign under authority from

_____________________ having its office at _____________________ on oath solemnly

2. That all the information / data have been provided by us in various formats / forms / along

with our tender submission in __________ in response to the notice inviting Tender No.

are true and correct & represent the factual information required for the eligibility of the

contractor for the subject work.

3. That the certificates issued by the client for projects and attached with our tender

submissions as evidence of our technical capability, experience of similar project, work done

as well as the financial data for eligibility are all valid as issued by the competent authority.

4. That M/s. _______________ has not been blacklisted or banned for business with by the

Central / State Govt. / Public Sector undertaking / Municipal Corporation / Local bodies etc.

for whatsoever reasons. We are aware that any such blacklisting or banning of business may

result into our ineligible for the tender (S) under process.

5. That M/s. ___________________ or any of the partners bidding for the subject work have not

abandoned any work awarded by the State Government during last five years prior to the date

of this affidavit.

6. That the information provided along with tender submission for the project relating to lifting

and arbitration is also true and correct.

• That we have not suppressed any factual information that was asked for by the

Executive Engineer, Panchayat irrigation Division, Bhavnagar Jilla Panchayat Bhavan,

Balvantrai Maheta Bhavan,Motibag , Bhavnagar,364001; or was directly or indirectly

required for the purpose of our eligibility.

• That we are aware that providing false information, data and documentation as well as

suppression of vital information will not only lead to our ineligible for award of contract

by W.R. Department, but Executive Engineer, Panchayat irrigation Division, Bhavnagar

Jilla Panchayat Bhavan, Balvantrai Maheta Bhavan,Motibag , Bhavnagar,364001, Gujarat

State; shall have all the right and privilege to initiate criminal action against us.

NWRWSK, Gandhinagar

(AUTHORIZED SIGNATORY)

(To be signed by company Secretary / full time director (s) / Managing Director / Proprietor / Partners /

of the firm or a partner holding power of attorney).

Signature of Bidder Signature of Engineer-in-charge

NWRWSK, Gandhinagar

10.10 FORM 9.1 – Self Declaration by the consultant on his letterhead

(Location, Date)

Executive Engineer,

Irrigation Panchayat Division,

We, the undersigned, offer to provide the consulting service for “Providing Consultancy Services

for Repairs And Construction of Percolation Tank/Check Dam under” in accordance with your request

for proposal dated (insert date) and our proposal.

We, here by declare that if our rates are felt abnormally low by the client (for the particular item/

for all items) and accepted, we are bound to execute the assigned work with any quantum of work

provided by the client. We understand that any further arguments will not be entertained by the client in

this regard. We also understand that failing to deliver satisfactory work our security deposit may be

forfeited and we may face blacklisting in future.

We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorised Signature (In full & initials) :.

Name & title of signatory :.

Name of firm :.

NWRWSK, Gandhinagar

10.11 FORM 10 – Deleted

NWRWSK, Gandhinagar

10.12 FORM 11 - PROPOSED TEAM COMPOSITON OF THE TEAM PERSONNEL FOR THIS PROJECT (to be

submitted online) (Optional)

1. Details of all the team members proposed for this work shall be furnished in the below

mentioned format.

2. The consultant shall also furnish graduation certificate and CV (as per Form 12, Clause – 11.12)

Qualification of

Sr. No. Title Name of Engineer

NWRWSK, Gandhinagar

10.13 FORM 12 –Deleted

10.14 Form 13 –Deleted

10.15 Form 14 –Deleted

10.15.1 Deleted

NWRWSK, Gandhinagar

10.16 Schedule B (Form 15) - to be submitted online only

Description Quantity Unit Rate Amount Rs.

Services for Preparation of "Status Report", identifying

remedial measures, preparation of design drawings for

remedial measures, detailed estimate, bid document

etc. FOR EXISTING PERCOLATION TANK/Check Dams

etc., (As per suggested by EIC)

(a) Preparation of Status Report: Site visit and

Inspection of all the components i.e. Waste Weir,

1 Earthen bund etc and preparation “Status Report”

incorporating salient features, photographs etc. As

directed by EIC and providing reports in 5 copies

(b) Remedial Measures: Identifying remedial measure,

preparation of design, drawing, detailed estimates, bid

documents including detailed specifications following

prevailing departmental norms and 5 copies of such

Services for Preperation of "Status Report" prepration 10.00 Job 63640 6,36,400=00/-

of design drawings for remedial measures, detailed

estimate, bid document etc FOR NEW PERCOLATION

TANK (NEW ONLY) (As per suggested by EIC)

(a) Preperation of factual Report : Site visit and

Inspection of Proposed percolation Tank and

preparation “factual Report” incorporating salient

features, photographs, water source reliability,

2 hydraulic design etc. As directed by EIC and providing

reports in 5 copies. (Exluding topographical syrvey,

geotechnial investigation- as these will be covered in

seaperate item)

(b) Design: preparation of design, drawing, detailed

estimates, bid documents for the new

tank/pond/Checkdam including detailed specifications

following prevailing departmental norms and 5 copies

of such reports.

NWRWSK, Gandhinagar

Description Quantity Unit Rate Amount Rs.

Surveying by TOTAL STATION including measuring of 5.00 km 10508.00

alignment of earthen dam/canal and creating the cross

section and longitudinal section profile at 30mt

interval/or closer as directed and plotting etccomplete.

The survey work shall be carried out for 150mt distance

3 on both side.(Necessary site clearance, jungle

clearance/jungle cutting, etc. activities those are

required for conducting survey shall be carried out

and shall not be paid separately and shall deemed

be included in the offered price)

Contour survey work for Preparing contour map taking 2.50 Sq.Km 14791.00

(B) 10m x 10m Interval

Drilling 100 mm dia hole in all types of soil strata by

machine drilling method collecting undisturbed/

5 disturbed soil sample Minimum up to 20 m depth on

ground surface including mobilization, conveyance,

loading and boarding, charges etc complete

Excavation for Trial pits, trenches and quarry 67.50 Cum 296.00

exploration in all sports of soil including yellow, sandy

and gravelly soil, soft murrum including uniform layers

as and where directed etc. complete (without

(a) 0.0 to 1.5 m depth.

NWRWSK, Gandhinagar

10.17 Form 16 - Form of Performance Bond

(The date of this bond must not be prior to the date of the instrument in connection with which it is

________________________________________________Surety (Scheduled or Nationalized Bank)

______________________________________________Sum of bond (express in words and figures)

_______________________________________________Contract No. and date of contract

________________KNOW ALL MEN BY THESE PRESENTS, THAT WE, THE PRINCIPALS, AND SURETY

Above named are held and firmly bound up to the _____________________ hereinafter called the

Employer in the amount state for payment of which sum, well and truly to be made, we bind

ourselves, our heirs, executors, administrators, and successors jointly and severally, firmly by these

presents subject to the provisions of which the aforesaid consultant on demand and without

demand on a claim being made the Employer.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the principals have entered in to a

contract with the Employer numbered and dates as shown above and hereto attached for the

execution of work ……………………………………

NOW THEREFORE, if the Principal shall well and truly perform and fulfil all the undertakings,

covenants, terms, conditions and agreements of said contract during the original terms of the said

consultant and any extensions thereof that may be granted by the Employer with or without notice

to the surety and during the life or any guarantee required under the contract and shall also well

and truly perform and fulfil all the Undertakings, covenants, terms, conditions and agreements

of any all duty and unduly authorized modifications of said Contract that may hereafter be

made, notice of which modifications to the surety being hereby waived or shall pay over, make

good and reimburse to the Employer all loss and damages which the employer may sustain by

reason of failure or default on the part of said Principal so to do.

We……………………………………………………………………………………………... further agree that the guarantee

herein Contained shall remain in full force and effect during the period that would be taken for

the validity up to the project commissioning, and that it shall continue to be enforceable till

all the dues of the employer under or by virtue of the Contract have been fully paid and its claims

satisfied or discharged or till the Employer certifies that the terms and conditions of the Contract

have been fully and properly carried out by the said consultant and accordingly discharges the

guarantee. Unless a demand of claim under this guarantee is made on us in writing on or before

the ____________________ we shall be discharged from all liability under this guarantee

NWRWSK, Gandhinagar

IN WITNESS WHERE OF, the above bounded parties have executed this instrument under their

several seals on the date indicated above the name and corporate seal of each corporate partly

being hereto affixed and these presents duly signed by its undersigned representative, pursuant to

authority of its governing body.

In the presence of witness Individual

By ………………………………………………. affix Corporate Seal

Attested Corporate Surety

Business address_______________________

Affix by …………………………………………………… Corporate Seal

For and on behalf of the Employer

Signature of the Consultant: Signature of the Executive Engineer

NWRWSK, Gandhinagar

10.18 Annexure 1 – Percolation Tank Manual

NWRWSK, Gandhinagar

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