Tender for Hiring of Articulated Hydraulic Elevating Platform mounted on Vehicle for KADI-T sdn Under KADI DO, UGVCL.

3 Estimated cost. 28,71,176/-

Tender Fees (Non Refundable) Rs. 1180/- (1000/- T.F + 180/- 18% GST)As per

4 Purchase Policy No. 1142 Date: 06.09.2017 &

Amendment Thereof

5 Earnest money deposit amount. Rs.20,000/-

6 Security deposit 5% of order value

Online Preliminary, Technical & Price bid i.e.

On line (e-tendering) tender/offer submission Date: 15/04/2026 Up to 18.00 Hrs

last date (This is mandatory)

Original Documents Relevant to tender Fee &

8 EMD (if not paid through

online mode) (By Registered Post A.D. or On or before date 17/04/2026 Up to 18.00 Hrs

Speed Post only) submission last date.

(This is mandatory)

Date of time of opening of preliminary bid

(Tender Fee & EMD Online and offline) and

Date 18/04/2026 up to 11.00 Hrs

online(Tentative if possible)

Date of On line Opening of Price Bid online

Date 18/04/2026 up to 16.00 Hrs

(Tentative, if possible)

11 Time limit of work (Validity) 24 Months

12 Validity of Tender 180 days from the date of opening of Price Bid

Executive Engineer

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

NAME OF WORKS: Tender for Hiring of Articulated Hydraulic Elevating Platform

mounted on Vehicle for KADI-T SDn Under KADI DO, UGVCL.

Sr. Description of materials Unit Qty. Rate Amount

Minimum Fixed charge for the daily journey

normally per vehicle calendar month up to a total Month

run of 1500 KM (fifteen hundred kilometers only)

Extra charges per Kilometer per vehicle per

2. calendar month beyond the minimum run of Km 6000 10.1

3. Night charge for night stay 100 500

Total 2433200/-

Bidders offer(+/-) in %

Total amount with GST

Total amount with GST

NOTE:- ALL BIDDERS ARE REQUESTED TO QUOTE THEIR RATE IN

ABOVE PRESCRIBED FORMAT IN ONLINE ONLY .

Company/Firm-Seal

Detailed Address

Mobile No./Fax EXECUTIVE ENGINEER

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Specification of Articulated Hydraulic Elevating Platform Mounted on ladder Vehicle are as Under

Photograph of vehicle & ladder to submitted along with ladder is appended.

Particulars Specifications

Vehicle Payload 4 WHEELER CABIN CHASSIS (JEEP-DALU)

capacity 3000 Kgs. Two seated, RTO passing 1+1 or similar vehicle

(Minimum) Proposed Vehicle is Hydraulic type ladder Vehicle and 360-degree

roration feature of ladder so that the height can be adjusted as per site

situation and work carried out quickly then existing ladder vehicle.

Platform working height 9.5 meter

Basket floor heigh 8.0 meter

Slew angle 360 degree continuous

Outreach 3.7 meter

Basket size 860*760*660 mm (FRP insulated to 600 v(tested to 2200 v)

Safe loading capaciry 200 kg

Engine 65 HP TO 85 HP

Clutch 210 Nm 225 Nm at 1250-1800 rpm Single Plate dry friction type 280 mm

(approx.) diameter

Gear Synchromesh, 5F and 1R

Payload 3000 Kgs. (Minimum)

Wheel Base 2800 mm-3100 mm.

Designed and manufactured to the highest quality and safety as per BS Standard, EN-280-

(License Copy Required) or confirming to other standard compare with standard of safety. Aerial

Work Platform is the leading edge in mobile access platform with a 9.5 mtrs. height and two man

capacity provides cost effective means of working a height or over obstacles.

Hydraulically operated stabilizers allowing quick & convenient positioning and setup, with

articulated booms quickly place the three men basket into position.

All hydraulic systems are of a fall safe design, with lock valves on all rams to protect against hose

failure & also emergency hand-pump to enable stowing of hydraulic pump/ engine failure. A

fiberglass cage is insulated to 600VAC (tested up to 2200V).

PRIME MOVER Power required for hydraulic system is taken directly from vehicle's engine

STRUCTURE The booms shall be made from MS structural steel of good quality.

Telescopic boom (as offered) sections shall be rigid, reinforced box section.

All fabricated sections shall be rust inhibited from the inside while the

exterior surfaces shall be pre-treated and finished to give a glossy look.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

HYDRAULIC RAM Boom hydraulic cylinders 03 Nos. of double acting having precision honed

tubes and induction hardened, deep grounded chrome plated EN-8 piston

rods providing smooth operation, long steel life and resistance against

STABILIZER Four H-type* ("hydraulic in-out horizontal and hydraulic up-down vertical)

stabilizers, hydraulically powered, shall be provided, two at rear & two in

front. Each of the stabilizers shall be operated independently, to allow

levelling on uneven ground. Suitable level indicators shall be provided to

provide check the level, both along the length as well as along the width of

the chassis/vehicle.

When stowed, no part of the stabilizers shall protrude beyond the chassis.

Suitable interlocks shall be provided to ensure that the stabilizers cannot be

retracted 'until platform booms are stowed and also to ensure that booms

cannot be operated until stabilizers are deployed.

In addition an electronic sirigle push button outrigger auto-leveling system

shall be provided to automatically level the vehicle.

TOOL BOX Both the side in full length of chassis, a side open able type cabinet should

be provided to keep tools & tackles.

SLEWING The platform shall be designed for continuous and unlimited slewing by a

high torque, low speed motor, through reduction gear box endlessly in

either direction continuous, unlimited. Slewing speed shall be precisely

controlled by using fine restrictors in the circuit.

LEVELING The cage shall be level in all positions, achieved through a hydraulic cum

mechanical leveling system. Details of the system shall be explained by

bidder. Mechanical cage leveling is not acceptable, unless established to

satisfaction of purchaser that it is technically acceptable and proven for

telescopic platforms.

In addition to the cage leveling mechanism, independent controls shall be

provided in the cage, to enable operator to adjust the cage level, if so

The cage shall have independent slew of ±45 degrees to align it as required

OPERATO CAGE A special designed reinforced fiber-glass basket of size 1.1x0.7x1.1M

approx. shall be provided. All attachment points shall be bonded to

withstand most arduous use.

The non-slip floor with drain holes shall be provided to give the operator

safe working condition. The basket shall be insulated to withstand 600 volts

AC (tested up to 12000V), even though the platform is not to be used on

live line and hoses/links/controls need not be insulated.

The basket shall be designed to carry a safe working load of 200 kgs. The

hydraulic platform design shall be such that entry and exit into/from cage

should be easy. Test certificate for cage insulation shall be provided.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

CONTROL Dual controls at base as well as basket are to be provided to hydraulic

access platform.. However, stabilizer controls should provided only at base

for safety reasons.

VEHICLE CHASSIS Suitable full forward control chassis with cabin, external PTO and half load

body of wheel base as required, i.e. 2900mm±200mm wheel base of

approx. 3T.. GVW and at least 3T payload complying to Bharat-III norms

shall be arranged by the purchaser (in its own name directly for ease of RTO

registration) and provided to the supplier for mounting of the hydraulic

platform on it.

The Bidder shall quote for suitable & compatible vehicle Chassis in its price

bid and the L1 evaluation will be done on the basis of total price quoted i.e.

Vehicle Price Equipment Price (without tax).

POWER SUPPLY Power for the hydraulic platform shall be provided by a hydraulic pump

driven from chassis power take off unit only. The pump shall be of ample

and sufficient output for normal smooth operation of the platform with low

Hydraulic reservoir shall be incorporated in the main frame and hydraulic

circuit shall be fully protected by efficient filters.

Pump and motor shall be of reputed make such as Dowty, Danfoss, Eaton,

Boss or equivalent

HYDRAULIC HOSES The hydraulic hoses shall be located so that they do not interfere with the

movement of the platform, booms etc. Make of hoses offered shall be

Dunlop/ Swastik/ Superseal/ Rattan/ Sejal/ Hiflex or equivalent

HYDRAULIC All platform motions are to be performed either by double acting hydraulic

CYLINDERS cylinders or hydraulic motors with automatic brake.-

The cylinder tubes shall be of ST52, cold drawn seamless tubes conforming

to DIN 2391,. having H8 tolerance and surface roughness Ra0.2 microns

The piston rods shall be of CK45, hard chrome plated and ground steel rods

having minimum 20 microns hard chrome plating and surface roughness

Ra0.2 microns and corrosion resistance NSS ISO 3768 & ASS/ISO3769

Piston glands shall be from EN8

Seals shall be of Bushak, Shamban or equivalent

U-cup seal shall be of Polyurethane

Hoses shall be tested to twice rated pressure and the bursting pressure

shall be at least four times the rated pressure.

BUCKET The hydraulic controls for all functions (except outriggers) shall be in cage.

VAN/PLATFORM All control levers shall be self-centering and hooded for protection against

CONTROLS accidental operations. "A hand pump permitting lowering of the boom shall

be provided at the base in case of vehicle engine/electrical system failure.

The stabilizer controls shall be provided only at base, at rear of vehicle.

The successful bidder/s will have to give 7 days trial/training for operation of “AHEP” after successful

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Important Note for bidders (as per GUVNL Circular:GUVNL/TECH-3/DE-1/ONLINE TENDER

1.Tender without Tender Fee/EMD will not be considered for accepted tender.

2.Documents with bid submission in N-procure :-

-Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as

specified in tender document) documents with bid and no physical document to be submit by bidder.

-In case of short submission of documents with bid and/or clarification if any required from the

bidder, the required detail/documents may be asked from bidder in physical form.

-It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

-Find tender copy on tender.guvnl.com and tender.nprocure.com

-Submit your bid on tender.nprocure.com

3.Payment of Tender Fee & EMD: -

Payment of tender fee/EMD can be accepted by RTGS/NEFT in favour of UTTAR GUJARAT VIJ

COMPANY LIMITED or by Demand Draft.

4. UGVCL BANK DETAILS:

Payment of tender fee/EMD can be accepted by RTGS/NEFT in favour of

UTTAR GUJARAT VIJ COMPANY LIMITED.

IFSC CODE: BARB0KADIXX

BANK NAME: BANK OF BARODA

-In case of payment through DD, the scanned copy of original document shall have to be uploaded

with the bid and original copy of the same will have to be submitted at the Executive Engineer,

Division Office, Uttar Gujarat Vij Company Limited, KADI. within 5 days of specified date of bid

4.Tender Papers & Specifications may be downloaded from web site https://tender.nprocure.com/

(To view, download and on-line submission of Technical Bid and Price Bid) and UGVCL/GUVNL web

site https://tender.guvnl.com (To view & download only).

5.Bidders should be in touch with websites https://tender.nprocure.com/ &

https://tender.guvnl.com for information regarding revision/corrigendum/Amendment in tender till

due date of online submission and thereafter. No separate information shall be sent in this regards

and also not publish in newspaper.

6. It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned

copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

7.The Bidder must submit their Technical Bid & price bid online in electronic format only on N-Procure

web site till last date & time of submission. Offers in physical form will not be accepted in any case.

8. The Contractor shall upload all bills on the VMS (Vendor Management System) portal of UGVCL

otherwise your Bill will not be accepted.

EXECUTIVE ENGINEER

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

ટે ન્ડર સાથે નીચેના ડોક્યુમેંટ્સ N-codeમાાં PDF FILE બનાવી ઓનલાઇન બબડાણ

(૨) ટે ન્ડર ફી તથા ઈમેડી ફી (GUVNL પરીપત્ર મુજબ અને ઉપરની ટે ન્ડર શરત નાંબર-3

online જોડાવાનો ર ેહશે.

ડીડી/RTGS/NEFT અલગ થી કરવાનો રહેશે.

(૧૦) ANN-A CONFLICT OF INTEREST (On Bidder’s Letterhead)

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

TERMS AND CONDITIONS REGARDING TENDER

1. Value of Contract: The total value of contract will be Rs. 24,33,200/- (Twenty Four lakhs Thirty three

thousand and Two hundred rupees only]. The amount of excess run beyond minimum fixed kms

is to be paid after competent authority’s approval after crossing the total financial limit before

completion of time limit (Three years).

2. Contract Period: The period of the contract shall be for Two years from the date of putting the vehicle

with company /KADI Division. The further period of Two year can be extended as per same rates, terms

and conditions after getting approval from competent authority. However, in case of poor services

provided by the contracted, contracted can be terminated.

 The contractor shall make his own arrangement at his cost for Boarding & Lodging of Drivers, Agents

 The Vehicles when in service, shall have to be parked at the company’s premises or as near as the work

site as possible.

 The Articulated Hydraulic Elevating Platform Mounted ladder should be operated by the driver/owner

of the vehicle as per instruction/directions of line staff present in the vehicle.

 The contractor shall ensure that a representative on his behalf is deputed by him to keep in touch with

the Officer with regard to detailing of Vehicles, providing arrangements for substitutes in case of any

vehicle going off road or looking after to general need of playing of shift vehicle.

 The contractor shall also make his own arrangement for refueling, repairs and maintenance of his

 Before the vehicle are put on hire, the contractor shall produce the same to Officer for his inspection

and verification of R.T.O. documents.

 The contractor shall be responsible for any fine or penalty if imposed by any authority, state or Central

authorities, including any local body for any breach, violation or non-compliance of engagement of

persons by him.

 The vehicle once inspected and approved by the Officer for hire, vehicle shall not be changed or

substituted by the contractor except on orders from the Officer or on becoming defective off road due

to accident, breakdown etc. In such an event the contractor shall give immediate intimation to the

Officer. Whereas changed vehicle is likely to last for more than one-week prior written approval of the

Officer shall have to be taken.

 No interest shall be paid by the UGVCL on Security Deposit.

 The contractor shall ensure observance of discipline by his Drivers / agents or servants engaged in

performance of the contract in question. They must not be indulging in the use of Drink or Drug. They

must behave in a polite and courteous manner with the company’s employees. In case of any

complaint against any Drivers etc., the contractor must change him/them and in case he fails to do so

such of the Driver shall not be accepted on duty and vehicle on which deputed shall not be accepted

on duty and marked absent.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

 As far as possible, the contractor shall ensure that the Drivers are in proper neat and clean uniform

 The contractor shall furnish a detail of Driver with their names/designation/Address and License

particulars for record of the Officer.

 Driver shall be with good vision and physical fitness. The lodging and boarding of Driver shall be borne

by owner. Driver must have valid Mobile number (register at this office) with mobile instrument.

 The contractor, his Drivers, agents, servants or any other workman engaged in performance of the

contractor must observe safety rules and regulations while going to work sites/installation should any

mischief, take place due neglect of safety on paid of any of his workers, the contractor shall be solely

liable for all the consequences.

 Contractor have to install GPS system in their vehicle at his own cost and submit the report of same

systems at the time of bill passing with log-book.

3. Security Deposit: You have submitted security Deposit 5% of the contract value.

4. Execution of Agreement: You shall have to execute an agreement on non-judicial stamp paper of

Rs.300.00 at your cost and risk required by the company and it should be also made in Division Office-

KADI in presence of Executive Engineer: DO: UGVCL: KADI.

5. Jurisdiction: All disputes relating tom proposed contract will be subject to KADI jurisdiction only.

6. Submission of Bills and payments: The bill in duplicate may be submitted to Executive Engineer: KADI

Division Office, along with advance stamp receipt, who (EE: DO: KADI) will record and release the

payment against the bill. The payment will be made through RTGS subject to advance stamp receipt

from you. Income tax as per Govt rules in force will be deducted from you every regular bill while

making payment. GST tax will be paid as applicable as per Govt. rules as per tender condition. In case

KM travelled beyond limit justification certificate from concern Dy. Engineer must be submitted with

bill and also for night journey separate certificate must with bill.

7. A. TENDER FEE: - Tender Fee is COMPULSORY.

No exemption from payment of tender fees and no price preference to the small, cottage & tiny

industrial units registered under small scale industries of Gujarat state and holding subsequent

registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. Tender Fee

will be accepted by RTGS in favour of Uttar Gujarat Vij Company Ltd., payable at KADI. Cheque are not

accepted & Tenders submitted without tender fee will not be accepted.

8. EARNEST MONEY DEPOSIT

A EMD at 1% of the estimated cost is to be paid by RTGS in favour of Uttar Gujarat Vij Company Ltd. payable

at KADI. Tenders without EMD are liable for rejection. The exemption in payment of EMD shall be given to

the small, cottage & Tiny Industrial Units registered under small scale industries of Gujarat State and

holding subsequent registration with CSPO/NSIC/DGS&D registration Certificates for the item under

tender. Otherwise tender / offer will be ignored. The Xerox copy submitted or SSI/NSIC must be duly

notarized on notarial stamp (ticket) & signature. Registration certificates submitted other than indented

material will not be accepted for waival of EMD / SD and without payment of EMD, tender will be rejected

out rightly without intimation to the party. No correspondence will be entertained further in the matter.

9. Technical Bid

The Technical Bid shall be opened on Due Date as mentioned in tender Notice (If Possible), in the presence

of those tenderers who wish to be present. If the Authorized Representative is likely to be present, then

he must submit the authorization letter of the representing company at the time of opening of Bids and

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

this is compulsory Only One Authorized Representative shall be allowed. Please note that the required

documents should be invariably submitted with tender copy. And tender without documents is liable to be

10. Price Bid:-

Price Bid Should be submitted online in N-CODE Website. If contractor cannot have submitted price bid in

N-CODE website, the Tender will be rejected.

11. EXTENTION OF WORK: -

This tender is for hiring of vehicle on annual rate contract basis for KADI DIVISION of the company in

accordance with the terms & conditions mentioned here under & schedule ‘B’ indicating the rates

appended hereto.

12. VALIDITY OF TENDER: -

Executive Engineer KADI Division, who also reserves the right to accept or reject any OR all tenders without

assigning any reasons thereof.

13. SECURITY DEPOSIT

A. Lowest party shall have to pay Security Deposit as, 5%. If party fails to submit SD in prescribed time limit

as mentioned in LOI, UGVCL will take stern action against firm as per rules.

B. SD will also be payable through DD or RTGS. (All Nationalized bank)

Uttar Gujarat Vij Company Ltd. reserves the right to accept / reject /Cancel any or all the offers /

tenders, extend dates and / or re-advertise tender, and /or modify the process at any stage of the

process without assigning any reason thereof. All the tenders shall be opened for acceptance by the

undersigned for the period of 90 days from the date of opening the tenders & the tenderer shall be

bound to supply the vehicle on such acceptance at their quoted rates.

13. PERIOD OF CONTRACT:

The period of the contract shall be for 24 Months from the date of commencement order being issued

by the company after completion of all the formalities of the contract as well as execution of

agreement by the contractor. The company reserves the right to terminate the contract at any time

without assigning any reasons whatsoever by giving ten days’ notice in writing to the contractor. In

such case, the contractor shall not be entitled to any compensation by reasons of such termination of

8 am to 8 pm without break should be consider as day, 8pm to 10 pm the rates are to be paid 50% of

night charge and after 10 pm should be consider as night with minimum four-hour use of vehicle.

However, this office has right to utilized to vehicle for any time as per instruction of competent

authority. One week off is allowed as per direction of EIC.15th August and 26th January will be holiday.

14. AREA OF WORK :

Normally the vehicle shall be required to run within Area of KADI division, it’s subdivision. However, if

felt necessary, it shall also be required to run/more anywhere in area of other subdivision of any

Division without any extra cost. as per the directions from the engineer-in-charge.

15. ACCEPTANCE OF TENDER: The Ex. Eng. does not bind himself to accept the lowest or any tender

neither any reasons will be assigned for the rejection of any or part of the tender. It is also not binding

upon him to disclose any analysis report. The undersigned reserved the right to award the work either

to a single tenderer or split up the same among the tenderers.

16. EXPLANATION: -Full day absence means absence of a vehicle in all the shifts starting in order of

morning to evening and shifts. In case of any vehicle remains off the road due to major break-

down/accident/mishap or any other reasons beyond human control, penalty shall be condoned up to

a maximum of 48-hours at the discretion of the Engineer. The contractor may, however, in the

meantime make his best efforts to provide a substitute so as not to allow the work to suffer.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

17. The contractor shall be required to supply the vehicle strictly in accordance with the specification laid

down in the tender papers. Any vehicle not confirming to said specification shall not be accepted.

18. The vehicle intended to be placed for hiring must have following documents completed in all respects.

I. Registration certificate Book.

II. Road permit. /vehicle of RTO & Contract carriage permit

III. Insurance Certificate covering period of hire.

IV. Tax paid receipt up to the date.

V. Fitness certificate. & Taxi or Maxi passing certificate.

VI. PUC certificate in force.

VII. Driver’s fitness certificate as well as eyes certificate should be provide.

VIII. Any other relevant documents relating to hiring of vehicle required under Road

Transport rules in force from time to time. The certified Xerox copies of the said documents be

invariably attached with the tender for verification.

19. The quoted rates should be the not rate inclusive of the cost of all types of fuel, taxes, levies

maintenance & repairs of the vehicle, driver and/of servant’s wages etc.

20. The contractor shall be solely responsible for any fine or penalty if imposed by any authority for any

breach, violation of any of the statures rules, regulations etc.

21. The contractor shall have to insure the vehicle solely so as to fully safeguard against any risk arising

out of accident, theft, fire, riots etc. as well as for any injury, damage, death including company’s

employees travelling in the vehicle. The contractor must follow all the rules, regulations, & enactments

under the labour laws relating to engagements of persons by him.

22. The vehicle once inspected & approved by the undersigned for hire, shall not be changed or

substituted by the contractor without permission except on becoming defective, off road, break down,

due to accident etc. In such an event, the contractor shall give immediate intimation to the engineer-

23. The kilometre chain of the vehicle must have to be maintained within full occurrence & in absolutely

working order at all the times. Any defect noticed therein must be rectified at the earliest in period

not exceeding two days. Till the time of non-working of the kilometre chain, the kilometre of the

journeys made will be decided by the engineer-in-charges & that will be binding upon the contractor

The company will allow billing of kilometres on thebasis of opening reading as soon as arrival of vehicle

at the company’s head quarter & on closing reading after completion of daily journey.

24. The vehicle shall commence duty at the head quarter of engineer.

25. The contractor shall provide stand by vehicle to ensure prompt substitute arrangement should any

hired vehicle go off road due to major break-down, mishap etc. or any other reasons so as not to allow

the company’s work to suffer. The substituted vehicle shall also be in acceptable condition as

compared with the hired vehicle.

26. The contractor shall ensure observance of proper discipline by him and/or his driver staff if any

engaged in performance of the contract. They must not indulge in the use of drink or drug. They must

behave in a polite & courteous manner with the company’s employees. In case of any complaint

against any driver etc. The contractor must change him & in case he fails to do so, such driver shall not

be accepted on duty & vehicle on which such staff is deputed shall be marked as “Absent”. As far as

possible, the contractor shall ensure that the driver is in proper neat & clean uniform with shoes while

27. The driver & any other staff if any engaged by you for the performance of the contract shall observe

safety rules & regulations while going to work- site/installations. If any mischief takes place due to

neglect of safely precautions on part of any of your staff, you will be solely liable for all the

28. The contractor shall indemnity the company against all suits actions, proceedings etc. arising out of

any claim or demand for breach of any rules regulations, default etc. On the part of the contractor

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

during the performance of this contract. Further the company does not assume any responsibility,

liability for the accident to the vehicle & your engaged staff & shall not give any compensation for the

same. The contractor shall have to execute the indemnity bond in the prescribed format on a stamp

paper of appropriate value at his cost for the same. The contractor shall have to enter into an

agreement on the non judicial stamp paper of the appropriate value at his own cost with the company.

29. Vehicle wise & month-wise log-sheet in triplicate in the pattern of the company shall be maintained

by the contractor & completed in all respect & get signed by the engineer-in charge & driver daily. Any

entry or properly recorded or left unsigned or having interpolations, overwriting etc shall not be taken

into consideration & no payment will be made in respect of such journey unless the same are certified

by the engineer-in charge. On closed of the calendar month, the contractor shall prefer the bill of hire

vehicle to the engineer-in-charge enclosing there with two copies of the log-sheet for checking &

verification & for the purpose of passing the bill. The contractor shall also furnish the slip in the

prescribed format giving details of daily journey duly signed by the engineer-in-charge & driver. The

cost of slip shall be borne by the contractor. The engineer-in charge shall also be required to give a

certificate, along with the bill, to the effect that all the entries recorded in the log-sheet of the vehicle

for the month have been duly verified & checked & found correct as well as found to have been made

in the interest of Board’s bonafied work only also recommended for payment.

30. The payment of each calendar month at the quoted rates shall be made in the succeeding month

within 30 days from the date of receipt of bill by RTGS.

31. The company also reserves the right to enter into a parallel contract with any agency at any rate & on

any terms & conditions as deemed fit even during the currency of this contract.

32. GST Tax:- Contractor shall have to submit GST No, PAN number. The rates quoted by the Tenderer in

the Schedule of Rates must include all charges of every type such as fuel, all type of applicable taxes,

levies, maintenance / repairs, driver of contractors’ servant / agents wages etc. GST will be paid as

applicable as per Govt. Rules.

33. Addressing of Tenders:

Tender must be submitted their Technical Bid & price bid online in electronic format only on N-Procure

web site till last date & time of submission. Offers in physical form will not be accepted in any case.

34. Any dispute or difference arising under, out of or in connection with the contract shall be subject to

the exclusive jurisdiction of KADI.

35. THE TENDRER WILL HAVE TO GIVE FOLLOWING UNDERTAKING

(1) I/We hereby agree to abide by to fulfil all the terms & provisions of the tender & contract for work

as applicable & in default thereof to for feet & pay the company the sum of money due.

(2) The full amount of earnest money deposit paid herewith should in absolutely forfeited to the

company, should I/We do not deposit the full amount or specified security deposit within specified

(3) I/We hereby confess that I/We have made myself / ourselves fully aware of all the terms &

conditions of the tender & General standard conditions of the contract for execution of work of the

company & any ignorance of any of the conditions will not absolve me/us from the liability to abide by

Executive Engineer

U.G.V.C.L KADI DO.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

કડી વિભાગીય કચેરી અને તેના તાબા હેઠળ આિતી કચેરીઑ માટે Hydraulic Elavating

Platform mounted ગાડી િાવષિક ધોરણે ભાડે રાખિા અંગેની સામાન્ય શરતો નીચે મુજબ છે .જે ભાડે આપનાર

7. ઠે કેદારે િાહન માં જીપીએસ( GPS) વસ્ટમ પોતાના ખચે લગાિિાની રહેશે અને વબલ પાસ કરાિતી

િખતે જીપીએસ( GPS) વરપોટિ મુજબ લોગબુક મેચ કરી સબવમટ કરિાની રહેશે તથા લૉગબુક સાથે

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

24. ઠે કેદારે િાહન ઉપર આગળના ભાગે “ ON DUTY UGVCL ”ચોખખું િાંચી શકાય તે રીતે લખિાનુ રહેશે .

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

46. ટે ન્ડર ફકત online Portal N-Procure web site થી ્િીકારિામાં આિશે.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

DECLARATION IN RESPECT OF CONFLICT OF INTEREST (ON LETTER HEAD)

Works Address as per Vendor Registration Phone No.

Type of Firm Private Limited Company / Public Limited Company / Limited Liability

Partnership (LLP) / Partnership Firm / Proprietor Firm (Tick whichever

CIN / LLPIN of Firm

GST No. of Firm

Names of all Directors/LLP Partners/ Partners/Proprietors of Bidder Firm with DIN (if any) and full address

(as on the bid submission date)

Sr. No. Full DIN Full Residential Address

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal Representative / Agent

Whether employee of Bidder-Firm or not? (Yes/No)

Office Land-line Nos.

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Whether acting as Legal Representative / Agent in any other Private

Limited Company or Public Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or Proprietor Firm? If yes, give

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item by any other Private Limited Company or

Public Limited Company or Limited Liability Partnership (LLP) or Partnership Firm or Proprietor Firm in which any relative of any Director

or Partner or Proprietor of Bidder Firm’s a Director, Partner or Proprietor. The word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means anyone who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to another in the following manner, namely: -

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to ‘Conflict of Interest’ of Tender No.-------.

The detailed Clause is as under:

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of interest can lead to anti-

competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this bidding process for particular

quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a position to have access to

information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one agent cannot represent two

manufacturers or quote on their behalf in a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1.The principal manufacturer directly or through one Indian agent on his behalf; and 2.Indian/ foreign agent on behalf of only one

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

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CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the contract

that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or more than one unit having common

business ownership / management, only one unit should quote. Similar restrictions would apply to closely related sister companies.

Bidders must proactively declare such sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time to time.”

We hereby certify that our Firm M/s._(Firm Name) do not have any conflict of interest with other bidders for particular quoted item

viz. (Item Name) .

We hereby declare and confirm that the above information and particulars are true and correct.

For (Firm Name)

Place: Stamp / Seal of Firm Signature of Director / Partner

/Proprietor / Authorized Signatory

Signature of Contractor & seal

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]