Venue Setup and associated arrangements at Naval Dock on the commissioning ceremony of Yard 12707 Surat

Water proof and leak proof TRUSS with vertical and horizontal section/ support with full water proofing False ceiling with cotton cloth and to be illuminated with LED pars at night. 400 watt HQI-T 40 venture lamps to be provided for sufficient lighting in the venue. Pillars of TRUSS to be LED par illuminated. Golden drapes and flower decoration to be provided in the TRUSS. Distance between the TRUSS and the pillars must be 50 feet. Detailed schematic diagram/ photo to be submitted with bid.

Water proof tarpaulin cover on the top helo deck awning.

Carpet New Grey Synthetic Brand New (non-faded and without spots). 5 mm thick or more. Astroturf can be considered. Sample to be shown to the ship staff for approval.

Carpet New Red Synthetic Brand New (non-faded and without spots). 5 mm thick or more. Sample to be shown to the ship staff for approval.

Floor Mats Cactus Mat. Brand New (non-faded and without spots). Sample to be shown to the ship staff for approval.

WIP Chairs for Helo Deck Royal carved attractive sofa/ chairs. Teak wood carved frame with superior quality designer upholstery (non--velvet) on cushions with comfortable arms-rest. Chair's upholstery to be spotless, clean and non-faded. Photo to be submitted in bid for approval of ships staff.

Executive Coffee Table on Helo Deck Teak Wood carved/ MDF polyester coated finish. With fresh and spotless paint coat. Glass top Glass top

2-Seater VIP Sofa seating on Jetty Cushioned with white rexine. Rexine to be spotless clean and non-faded. Wooden inner frame. Comfortable hand rest. Size-5.5" X 2.5". Photo to be submitted in bid for approval of ships staff.

Theater style Dunlop/ Banquet chairs Cushion chair with velvet soft red covers. To be covered with white setting cloth and gold/ Navy blue bows. Cover to be spotless, cleaned and non-faded. Photo to be submitted in bid for approval of ships staff.

Plastic Chairs Without arm-rest. With white covers and Golden/ Navy blue bow. Chair to be sturdy Photo to be submitted in bid for approval of ships staff.

Refreshment serving tables on jetty 2.5" height 2 X 4 feet dimension. Foldable tables. Made of deodar Wood and 16 gauge metal pipes. Covered with white silk cloth with golden/ navy blue frill. Covered to be spotless, cleaned and non-faded. Photo to be submitted in bid for approval of ships staff.

Preparation tables in kitchens 2 X 4 feet dimension or more. Foldable tables. Made of Deodar Wood and 16 gauge metal pipes. Covered with black silk cloth frill covering.

Cap station on jetty With cap token. Each table to have ca acit to hold 20 caps atleast 2.5" height. 2 X 4 feet dimension. Foldable table. Made of deodar Wood and 16 gauge metal pipes. Covered with black silk cloth frill covering. Covered to be spotless, cleaned and non-faded. Photo to be submitted in bid for approval of ships staff.

Portables Toilets including uniformed Janitor staff (minimum 01 per toilet) Toilets to be cleaned and sanitized. Details/ photo to be submitted in bid for approval of ship staff.

Raised platform for media Water proof pandal and three side water proofing covering. 20 (D) *32(L)* 2.6(H) in feet or more. White cloth covering for front with golden/ navy blue frill. Grey synthetic 4 mm carpet on floor. Schematic diagram of proposal layout to be submitted in bid.

Press briefing Table 2.5 feet height or more. 2 X 8 feet dimension or more. Made of Deoder Wood and 16 gauge metal pipes. Covered with white cloth frill covering with golden/ navy blue frill. Cloth cover to be clean spotless. Photo to be submitted in bid for approval of SS.

Tepoy for VIP Seating Wooden with glass top Photo to be submitted in bid for approval of ships staff.

Flower arrangement on Tepoy

White Front Facia for Mandap

Ceiling Fans/ Pedestal fans White colour. Should be reputed brand. Low noise. Details to be submitted in bid for approval of ships staff.

Floral décor (One Day) plus Floral bouquets. Fresh flower. Details/ Photo to be submitted to the ships staff for approval.

Tables for gift distribution 2.5 feet height or more. 2 *4 feet dimensions or more. Foldable table. Made of Deodar Wood and 16 gauge metal pipes. Covered with silk cloth frill covering.

Flower pots with plants Small palms ferns/ orchid/ anthodium. Pots to be Red plastic. Pots to be clean.

VIP counters Details to be submitted in bid for approval of ships staff.

Bar Counters with ship's Logo Illuminated modular bar unit. Fiber material. With light changing Modes. Bar counters to be placed on jetty at various locations. Logo with illuminated design to be fitted on each Bar counter. Details/ photo to be submitted in bid.

Counter canopy With golden/ Navy blue frill. Cloth to be clean, non-faded and spotless. Photo to be submitted in bid for approval of ship staff.

Cloth Partition Vertical pillars 10' (H) 1.5(T)* Horizontal purling (10' / 20') or more. White cotton cloth. Cloth to be clean, Non-faded and spotless. Photo to be submitted in bid for approval of ship staff.

Table AV console and commentator desk White cloth covering for front. With golden/ navy blue frill. To be set up at various locations at indicated.

Sound Reinforcement System Adequately power and sufficient no. of speakers and amplifiers should be provided for maintaining a healthy SPL throughout the venue. The variation in sound levels across the seating area should be minimal. The frequency response throughout the venue should be uniform. A sound mixing console booth should be created at suitable location as per the venue preparation requirement which should house at least the following equipment: Minimum 32 channel digital mixer with memory recall or more. Two independent sources for playing audio, including from USB pen drives, Hard Disks, CDs, DVDs, etc., in all popular formats like MP3, MP4, WAV, FLAC etc. 32 channel parametric EQ. DSP Equipment or more. Microphone: Shure, AKG, Audio, Technical. Cordless batteries: Dura cell, Energizer. Trained sound Engineer with experience in handling sound reinforcement in professional events, 02 technicians with experience and 04 trained helping assistance should be provided for managing sound reinforcement. These people are not to be utilized for any other purpose.

Corded Mics Following microphones should be provided: - 4 dynamic corded mics optimized for near-field vocals or more. 4 condenser coded mics optimized for midfield vocals. All audio signal cables should be of balanced type. Sufficient cable length should be catered for placement of any mike in any location across the venue. The mics should work across the entire venue and should be provided with 03 sets each of new batteries of the alkaline type or more.

Collar Mics All audio signal cables should be of balanced type. Sufficient cable length should be catered for placement of any mike in any location across the venue. The mics should work across the entire venue and should be provided with 3 sets each of new batteries of the alkaline type.

Podium Cordless Mics All audio signal cables should be of balanced type. Sufficient cable length and / or snack arrangement should be catered for placement of any mike in any location across the venue. The cordless mics should work across the entire venue and should be provided with 3 sets each of new batteries of the alkaline type.

Cordless mics • Following microphone should be provided: • 4 Hand held cordless mics optimized for near-field vocals or more. 2 clip-on cordless mics or more. All audio signal cables should be of balanced type. Sufficient cable length and / or snack arrangement should be catered for placement of any mic in any location across the venue. The cordless mics should work across the entire venue and should be provided with 3 sets each of new batteries of the alkaline type.

Normal Sound System with mixer and DJ

Covered set for refreshment and kitchen area White cotton cloth. Vertical pillars 10' height or more

Preparation table 2' X 4' or more Foldable tables. Covered with silk cloth frill covering.

Garbage Bins Minimum 200 Ltr capacity. Bins to be clean and hygienic. With white 'USE ME' levels. With disposable bags.

Tables for counters and Kitchen 2' X 4' feet or more Made of Deodar Wood and 16 gauge metal pipes. Covered with white silk cloth frill covering.

LED wall/ screen Back-drop - MR make 6.24 pitch LED screen. Size of 10'(H) X 30'(W) or more. Side wings - 2 Lanson 5 pitch black LED screen size 9.6' X 12.8' or more. Details to be submitted in bid or approval of ship staff.

LED Displays with stand The display should be day light viewable with 400 nits or higher brightness. The display should have a diagonal screen size of 60 inches and resolution of 1920 X 1080 Pixal or more. The stands are to be matching with the frame and bezel of the LED displays. Both the LED displays and the stand should be of uniform colour scheme without scratches and strains. Details to be submitted in bid for approval of ship staff.

Metal light 400 Volt white metal light - IHQ-T E40. IP 65 whether proof rated. 150 volt white metal light.

Par can Light 3 Volt LED par (RGB, RGBW). 7 Channel DMX- 512 LED par 64.

Halogen Light 1000 Volt yellow Halogen. Dimmable.

Rice Light/ Decorative Light Ball diameter 1'. Made of cane and wrapped with LED lights. To be hung from ceiling.

Sharpies Output of 59760 X at 20M No discoloration around the edges.

Moving Head Spots M1S75W-Compact mover with associated accessories.

Alloy TRUSS for intel lights 40 ft x 16 ft

LED light mounted on trees.

Rope Light for Ship tri-colour Blue/Pearl White

Chandeliers Crystal ship chandelier Details to be submitted in bid for approval of ship staff.

Plug Points

Gobo for Lights to project the following on ship side. Navy Crest INS Surat Crest INS Surat Logo

Wifi-wireless Video camera of high definition with operator Son PMW-300 One XDCAM or equivalent for 02 days

Water proof control room for electronic systems, video mixer setup, sound system, lighting, etc.

Still Camera with 02 Photographers each Nikon D4 CMOS SLR or equivalent or more

Online live mixer system (wireless setup, final edits & DVD copies)

Round Table (VIP) Per Table 08 strength With White satin cover and golden/Na Blue Frill

Round table (normal guests) With white satin cover and golden/Navy Blue Frill

Dunlop Chairs (VIP) Cushion chairs with velvet soft red covers 18 gauge steel buffed framing. To be covered with white satin silk and gold bows. Photo to be submitted in bid.

Dunlop Chairs (normal guests) Cushion chair with velvet soft red covers 18 gauge steel buffed framing. To be covered with white satin silk and gold/Navy blue bows.

Coolers Voltage VA-D770M or eqvt

Silent Pedestal Fans Havells wind storm 500 mm or eqvt

Generator 125 KVA with 1000 metre cable

03 Tonner truck/bus with driver for shifting men and material

First Aid Van Manned

Dress code for company employees (during the ceremonies) Clean white full sleeve shirts (tucked in) Clean black trousers and shoes Dress should be clean and tidy All staff to wear clear ID badges for identification

Signature/Stands on Jetty premises

Podium for ceremonial address Size - 2' (W)*1.6(D)*4'(H) with IN and Ship's crest. One podium of Teak Wood Material. One SS 316 metal Grade High Quality Electric Lectern. Design to be submitted for SS approval.

Manned counter with senior event manager for handling last minutes relocation or emergencies

Stage for Presentation Ceremony 15 metre X 15 metre or more Height - 01 feet or more White skirting with Grey siscaree synthetic 4 mm carpet or more Illuminated modular bar units of Fiber material With light changing modes To be placed in front of LED Screen Details & Photo to be submitted in bid

Stages and Bands 10 metre X 10 metre or more Height - 01 feet or more White skirting Gray synthetic 4 mm carpet on the floor

Working metal halide light for 15 days

Umbrella big size (Navy Blue/Black)

Transparent Long coat Size Raincoats

Wiring and cabling of entire venue + electricians Should meet IEC slandered No loose wires should be visible

Crowded control Barricades / Crowd managers To manage queue on jetty Each barricade/ crowd manager set to include queue Manager and placed for instructions.

Mist Fans

Flex Print Banners 6 ft x 5 ft x 6 ft Box With Ship's crest / LOGO or as decided by Ships Staff To be covered the jetty junction boxes on jetty To cover the pump house

Photo Booth with Printing facility Photo Booth for clicking photos of the guests during evening cocktails With Photographer Provision of digital background (of Surat city landmark and INS Surat) for photo On the spot printing to be done Details to be submitted in bid for approval of ship's staff Instant Photo printing setup with prints approx. 3000 prints

Extra LED Wall near bar counter

An overall event planner/manager team, to act as single point liaison

PVC application for staff and artist etc.

Theme based 3D entry gate 24 ft x 12 ft

Multi Colour dual laser show with animated story board, Inc Voice Over Artist.

Portable ACS

Mirchi Band for welcome at entrance (Saxophone & Guitarist) + 02 with them based costume.

Sound for band with backline stage gear & mics for band

Flare juggling bartender with theme based costumes plus asst.

Theme based bar counter as decided by the ship staff

Theme dance performances team (includes costumes choreography music etc.

Surat theme décor on jetty and hello deck area for cocktails evening

Bangle making, Sketch making, and any other entertainment, etc.

Wooden framed backdrop with flex painting for Surat and MDL story board 140 ft X 12 ft with back supports scaffolding or more.

Caricature artist

Tattoo Artist

High Bar tables with cloth & frill

Standup Comedian/anchor

Buggy (Golf cart) (Inc Transport and Driver)

Wooden Planks Patti to fill the crane wire gully

Gangway shade covering - metal structure with acrylic sheet roofing

Story board designing, data sourcing of Surat History and Print Files

Real Palm trees Big 14 to 15 ft or more

Theme costume characters to accompany buggies

Surat flee market shop and goodies stall

Bands 06 man A 26 band with vocalist or more Expertise in vintage/ retro English music Including Lead rhythm bass guitarist, jazz set, guitarist keyboard Should be a well known band experience of 10 years of performing for live professional Details to be submitted in bid for approval of Ship's Staff. Travel and Stay of the band to be included in package.

Round Seating 05 seater units or more Around the pillars of TRUSS White designer cover on cushion Details to be submitted in bid for approval of Ship's Staff

Misc. Details An overall supervisor, to act as single-point liaison, should also be available during the entire duration of events to handle any exigency/ emergency. Qualified technical manpower to be available during the entire duration of events to handle any exigency/emergency. Sufficient manpower to be available for proper and timely preparation of venue, fitting of equipment etc. Transportation Vendor would be responsible for transportation of all stores/material. A Truck with driver and labour should be available on site during the entire duration of events to handle any exigency.

Security Personnel would be required to work within restricted areas. Therefore, they must have police verification for issues of any passes

Medical Clearance Personnel must be physically fit to work round the clock for the duration of preparatory activities and during event.

Entry Gate

LED Digital Tunnel

Tower AC's VIP

3D shaped Lion made in brass for placement at the visitor book table

Visitor Book Table and Chair Teak Wood make of size 4 ft x 2 ft High quality carved teakwood cushioned chair. Coffee wood finish polished. Fixed pen, Tissue, miniature flag stand on one end.

Holographic Projection of Surat city and ship during Commissioning cocktail. To be a 7D with continuous motion projection.

Props of Lion, Anchor and ship miniature to be placed during ceremony.

Baton for Commanding Officers and Regulating staff for ceremony

3D mapping light and sound show on ship

Band. Rahul Vaidya 06 Musician band with vocalist or more with expertise in vintage and retro English music.

Flare juggling Bartender with theme-based costume.

Gujrat theme dance performance team (including costume, choreographer music, etc

Surat Theme décor on jetty and hello deck for evening cocktails

Wooden frame backdrop with flex printing for Surat and MDL story board 140 ft x 12 ft with back support scaffolding or more