Supply and Delivery of various spare parts for Leco Fog Machines as per our tender Specifications and requirements.

Name of work: Supply and Delivery of various spare parts for Leco Fog Machines as per

our tender Specifications and requirements.

Tender Fee (Non‐refundable) Rs 1,500/‐

Earnest Money Deposit (EMD) Rs 90,000/‐

Last date of submission of online bid 23rd April 2026 up to 18:00 Hrs. through E

tendering only,

Address for submission of the Tender fee, EMD and relevant supporting tender

Joint Director (Mechanical),

Central Workshop,

Amdavad Municipal Corporation,

Opp. Sahakari Lati Bazar, Nr. S.T.Bus stop,

Jaggannathji Road. Jamalpur. Amdavad ‐380022

Bid Opening Date: 27th April 2026, 11.00 hrs. Onwards

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website

www.ahmedabadcity.gov.in or https://tender.nprocure.com or

www.tender.nprocure.com

The bidder shall pay the Tender Fee to the Amdavad Municipal Corporation and

shall have to attach the Demand draft / Pay order issued by any Nationalized

Bank/Schedule bank/Banks mentioned in AMC circular in favour of Municipal

Commissioner, payable at Amdavad shall be attached with the tender relevant

supporting documents.

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EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY DEPOSIT as

specified in ‘General Details of Work’ section above. The Bid Security shall be in

form of a crossed demand draft / pay orders / BG in favour of “The Municipal

Commissioner; Amdavad Municipal Corporation of any Bank as mentioned in AMC

circular and payable at Amdavad. It is refundable (subject to the tender conditions)

SUBMISSION OF TENDER

The completed Tender document shall be submitted through e tendering only.

Tender copy shall be accompanied by EMD in the form of Demand draft/ Pay order /

BG of any bank as mentioned in AMC circular only in favour of Municipal

Commissioner, Amdavad. The tenders not submitted in line with the tender clauses

and without Tender fee and EMD in the form specified, will be out rightly rejected.

The Technical bid of only those bidders will be evaluated who have remitted tender

fees and submitted EMD.

OPENING OF TENDER

The bid of package will be opened as mentioned in ‘General Detail of Work’ Section

above, if there is any change, same will be conveyed to tenderers. Intending bidders

or their authorized representative who wish to participate in tender opening can

remain present on the due date and time. Price Bids / Financial bids of only those

bidders will be opened, who are successful in the preliminary Criteria and

Evaluation. The date for price bid opening shall be informed to the successful

bidders at a later date after evaluation of preliminary bids if it will not be opened on

the same date and time.

‐ Tender (a complete set of bidding document) fee shall be Rs. 1,500/‐ in the form of

Demand Draft/ Pay Order from any Nationalized Bank/Schedule bank/Banks

mentioned in AMC circular in favour of MUNICIPAL COMMISSIONER, Amdavad,

payable at Amdavad, which shall be non refundable. The fees shall be paid on 24th

April 2026 up to 16:00 Hrs to the Office of Joint Director (Mechanical), Central

Workshop, and AMC. Amdavad.

‐ The tenders are uploaded on AMC’s website www.ahmedabadcity.gov.in or

https://tender.nprocure.com or www.tender.nprocure.com

‐ Interested Bidders fulfilling the required criteria shall fill online tender on https

://amc.nprocure.com up to 18:00 Hrs Dt. 23rd April 2026, tender fees as mentioned

above shall be paid by the bidder on 24th April 2026 up to 16:00 Hrs to Office of Joint

Director (Mechanical), Central Workshop, AMC. Amdavad.

‐ All bids must be accompanied by Bid Security (EMD) of the amount specified for the

Works in the above Table payable at Amdavad and drawn in favour of AMDAVAD

MUNICIPAL CORPORATION, Amdavad. Bid Security will have to be in any one of

the forms as specified in the tender documents.

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 -4-

‐ All Relevant supporting Documents of Bids must be delivered to Office of Joint

Director (Mechanical), Central Workshop, Amdavad Municipal Corporation, Opp.

Sahakari Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur. Amdavad ‐

380022 on Dt. 24th April 2026 up to 16.00 Hrs.

‐ Information for online participation

Internet site address for e‐Tendering activities will be https://tender.nprocure.com

Interested bidders can view detailed tender notice and download tender documents

from the above mentioned website.

Bidders who wish to participate in online tender have to register with the website

through the “New User Registration” link provided on the home page. Bidder will

create login id & password on their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as

per Information Technology Act‐2000 using that they can digitally sign their

electronic bids. Bidders can procure the same from any of the CCA approved

certifying agencies, or they may contact (n) code Solution at below mentioned

address and they will assist them in procuring the same. Bidders who already have a

valid Digital Certificate need not to procure the same. In case bidders need any

clarification regarding online participation, they can contact

M/S (n) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati Hotel,

E‐Mail:URL: https://tender.nprocure.com

Bidders who wish to participate in e‐Tender need to fill data in predefined forms of

tender fee, EMD, PQ (Technical) or experience details and Price bid only.

Bidder should upload scan copies of reference documents in support of their

eligibility of the bid. After filling data in predefined forms bidders need to click on

final submission link to submit their encrypted bid. Bidder should also submit

Document Fees, EMD, Technical bid document & Reference Documents in hard copy

to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not

fulfil all or any of the condition or submitted incomplete in any respect will be

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 -5-

5. Conditional tender shall not be accepted. Municipal Commissioner, Amdavad

reserves the right to accept or reject such tenders without assigning any reason

6. Tenderers should carefully fill in the rates against the items mentioned in the

schedule and scrutinize them before submitting the tender. Any variation in rates etc.

will not be allowed on any ground such as mistake or misunderstanding etc. after the

tender has been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for services &/or work asked

for in the tender and in E price bid only.

8. Tenderers shall have his registered office with telephone. Tenderer having

experience in similar works and good track record shall be given preference while

considering the tenders. Tenderers shall furnish the date on which the firm was

established, the names of all the partners constituting the firm with their residential

addresses and experience in similar works. Tenderers having telephones at the

residence of the proprietor shall state the same in the tender.

9. Municipal Commissioner decision will be final and abiding to all for accepting or

rejecting the tender.

10 In case the tenderers will try to do any type of corrupt procedure like writing letters /

e‐mails /phone calls / Personal visits to the officers of the Municipal Corporation or

any one after prize bid open will be liable for punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful

bidder shall enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper /

value as per new rules.

12. Bidders shall submit necessary registration certificate like GST number registration

copy & any other if required for execution of such work as per government rules

along with tender document.

13. If required tenderer may visit and at our Municipal Central Workshop for general

idea of working and requirements of Spare parts for Leco Fog Machine with

Municipal Commissioner, Amdavad reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part of

contract document. The tenderers are advised to read carefully the “Instructions to

suppliers” contained in the tender documents.

Contractor’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 -6-

Amdavad Municipal Corporation

Central Workshop

INSTRUCTIONS TO TENDERERS

1.0 Amdavad Municipal Corporation invites tender for Supply and Delivery of various

spare parts for Leco Fog Machines as per our tender Specifications and

2.0 The requirement of Supply and Delivery of various spare parts for Leco Fog

Machines as per our tender Specifications and requirements and their detailed

technical specifications, scope of work etc are set out in Appendix 1. Interested and

qualified parties, based on requisite criteria set out in tender, (Online) are requested

to submit information about bidder and a financial Quotation / price bid in a manner

prescribed in Appendix 2 & 3 (Online)

3.0 Each tenderer shall submit only one (1) Bid for each of the item, in response to this

Tender Document (TD). Any tenderer who submits more than one Bid for the item

will be disqualified.

4.0 At any time prior 48 hours to the last date and time of submission of Bids AMC may,

for any reason, whether at its own initiative or in response to clarifications requested

by any Tenderer, modify the TD by the issuance of Addenda. All interested tenderer

shall have to check the AMC website. The Bidder shall not transfer the TD to another

interested party. Any reply/changes (if required) will also be declared on above

5.0 The Bid shall remain valid for a period not less than 120 days from the date of

opening of tender i.e. technical bid (bid validity period). AMC reserves the right to

reject any Bid, which does not meet this requirement. In exceptional circumstances,

prior to expiry of the original Application Validity Period, AMC may request

Applicants to extend the Application Validity Period for a specified additional

period. Applicants not extending the Application Validity Period when so requested

would automatically be disqualified.

6.0 Earnest Money Deposit (EMD)

6.1 Each Bid shall be accompanied by EMD of Rs 90,000/‐ (Rupees Ninety Thousand

6.2 The EMD shall be in the form of a crossed demand draft / Pay Order / Bank

Guarantee in favour of The Municipal Commissioner, Amdavad on any Bank as per

AMC circular only, payable at Amdavad.

6.3 The EMD shall be forfeited in the following cases:

(a) If the Tenderer withdraws itʹs Bid during the interval between the Bid Due Date and

expiration of the Bid Validity Period.

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(b) If the successful tenderer fails to provide the Performance Security within the

stipulated time or any extension thereof provided by AMC;

7.0 Performance Security

7.1 The successful Tenderer would be required to submit Performance Security

amounting to 5% of the Supply item Order value for procurement part in the form a

crossed demand draft/ Pay Order in favour of The Municipal Commissioner,

Amdavad on any Bank as mentioned in AMC circular payable at Amdavad which

will be returned back on successful completion of one year machine warranty period.

7.2 Irrevocable Bank Guarantee issued by any bank as mentioned in AMC circular

located in Amdavad, India (as per AMC rules) shall also be acceptable.

8.0 Formats and Signing of Bid

8.1 The Tenderer would provide all the information as per this TD. AMC would

evaluate only those Bids that are received in the required format and are complete in

all respects. Each Bid shall comprise the following:

(a) Details of the Tenderer in the format set out in Appendix 2‐ Online

(b) Not Applicable

(c) Financial Quotation/ price bid for “Supply and Delivery of various spare parts for

Leco Fog Machines as per our tender Specifications and requirements in the format

set out in Appendix 3 in online formats only.

(e) The Bidder shall duly sign all the sheets of the Tender Document submitted in

support of their online tender.

8.2 The bidder shall seal the Tender fee, EMD and relevant Tender Document submitted

in support of their online tender in envelopes, which shall be clearly marked as

“Supply and Delivery of various spare parts for Leco Fog Machines as per our

tender Specifications and requirements.

8.3 The Tender Document submitted in support of their online tender shall be

initialled by an authorised signatory of the Bidder or an Individual, as applicable.

9.0 Sealing and Marking of Bid for submission of Physical Tender supporting

9.1 The envelope for EMD‐Tender fee and relevant supporting documents must be

super scribed with the following information:

(a) Name and Address of Tenderer

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 -8-

Tender due date and time

9.2 If the envelope is not sealed and marked as instructed above, AMC assumes no

responsibility for the misplacement or premature opening of the contents of the Bid

submitted and such Bid, may, at the sole discretion of AMC, be rejected.

Tender shall be submitted through E ‐ tendering only. (On line price Bid is

9.3 Not Applicable

10.0 Bid Due Date

10.1 Bids should be submitted online before 18.00 hours IST on 23rd April 2026 in the

manner and form as detailed in this PD. Bid submitted by either Hard copy (not as

per format in TD), facsimile transmission or telex or email or in person will not be

accepted and such tender/s will be rejected.

10.2 AMC may, in exceptional circumstances, and at its sole discretion, extend the above

Bid Due Date by issuing an Addendum.

11.0 Opening of Bids and Clarifications

11.1 Bid will be opened on 27th April 2026 ‐ 11.00 hrs onwards. AMC would open the Bids

possibly on Bid Opening Date as mentioned above in the ‘General Description of

Work’ for the purpose of evaluation, if there is any change, same will be intimated to

11.2 AMC reserves the right to reject any or all Bids not submitted on time and which

does not contain the information/documents as set out in Clause

11.3 To facilitate evaluation of Bids, AMC may, at its sole discretion, seek clarifications in

writing from any Tenderer regarding its Bid.

12.0 Evaluation

12.1 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the TD and only those Bids, which are found to be responsive,

would be further evaluated in accordance with the criteria, set out in this TD.

12.2 The Bid would be considered to be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any extension

(b) It is signed, sealed and marked as stipulated in Clause 8 and Clause

(c) It contains all the information and documents as requested in the TD.

(d) It contains information in formats specified in this TD.

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 -9-

(e) It mentions the validity period as set out in Clause

(f) It provides information in reasonable detail. (“Reasonable Detail” means that, but for

minor deviations, the information can be reviewed and evaluated by AMC without

communication with the Tenderer). AMC reserves the right to determine whether

the information has been provided in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting documents. A Bid

that is substantially responsive is one that conforms to the preceding requirements

without material deviation or reservation. A material deviation or reservation is one

(i.) which affects in any substantial way, the scope, quality, or performance of the

project, or (ii.) which would affect unfairly the competitive position of other

Tenderers presenting substantially responsive Bids.

12.3 AMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Tenderer does not respond promptly and diligently to requests for supplemental

information required for the evaluation of the Bid.

12.4 In case the Bid is found to be responsive, the Bid would be evaluated in accordance

with the Criteria as set out in tender.

12.5 In case the Bid is found to be inadequate, AMC may request the Tenderer for

modifications to the Bid submitted. As part of the evaluation of the Bid, AMC may

also request the Tenderer to submit clarifications.

12.6 The Financial Quotations/ Bid of only those Tenderers, who meet the Preliminary

Criteria, would be opened.

12.7 The Tenderer offering the lowest quotation for the “Supply and Delivery of various

spare parts for Leco Fog Machines as per our tender Specifications and

requirements.ʺ would be declared as the Preferred Tenderer for the same.

12.8 Tenderer has to submit the technical presentation/ catalogue in support of their bid

with all the credentials and salient features of their machine & proposal to enable the

more technical evaluation of the available proposal, if required AMC can ask the

tenderer to show the live working of the machine and based on the performance,

AMC can take the decision for further evaluation. This will be binding to the all

12.9 Item wise lowest bidder will be evaluated. Further, AMC may either choose to accept

the lowest quotation of the Preferred Tenderer or invite him for negotiations.

12.10 In case there are two or more Tenderers quoting the same price, AMC may in such

case call all such Tenderers for negotiations and select the Preferred Tenderer on the

outcome of the negotiations. The selection in such cases shall be at the sole discretion

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13.0 In the event of acceptance of the Preferred Tenderer with or without negotiations,

AMC shall declare the Preferred Tenderer as the Successful Tenderer. AMC will

notify the Successful Tenderer through a Letter of Award (LoA) that its Bid has been

13.1 Notwithstanding anything contained in this TD, Municipal Commissioner, AMC

reserves the right to accept or reject any quotation, or to annul the bidding process or

reject all quotations, at any time without any liability or any obligation for such

rejection or annulment, without assigning any reasons thereof.

14.0 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner, AMC shall be the sole arbitration and his decision would be final and

binding to all the parties.

15.0 Parts shall be inspected / verified by authorized representative/s of AMC with the

specification of AMC (if required) & on approval same shall be put in working.

16.0 The price escalation or variation clause will not be accepted. Tenderer has to quote

the total price, net including of GST etc. and for evaluation and finalization purpose,

the total price will be taken in to consideration. Transportation, Packing, Forwarding,

Insurance charges are included in the indicated price. However any change in the

GST, Govt. statutory levies etc. will be considered at actual for which contractor will

have to submit necessary documentary proofs as required by department. No other

change will be accepted.

Income Tax as per statutory provision shall be borne by the Contractor. The

corporation shall deduct all statutory taxes like advance Income Tax, GST, TDS etc

from monthly payments being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST (if any) shall

be the responsibility and payable by the Contractor

17.0 The technical specification and scope of work for Supply and Delivery of various

spare parts for Leco Fog Machines as per our tender Specifications and requirements

is given in Appendix 1, however bidder are advice to personally visit the AMC,

Central Workshop for better understanding of requirement and working of

18.0 EXTENSION FOR DELAY.

If the supply is delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire

d) Civil commotion or strike or lock out of their principal workshop.

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Any other cause which is beyond the contractorʹs control then upon the happening of

any such event causing delay, the contractor shall immediately inform in writing to

the Dy.M.C. (Central Workshop) but at the same time his best endeavours to make

good the delay. The Dy.M.C. (Central Workshop) in such event can take the final

decision regarding the late delivery penalty for such cause.

19.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or expenses

for which under the contract, the contractor is liable to the Amdavad Municipal

Corporation from any money due or becoming due to the contractor under the

contract or Municipal Commissioner will have the liberty to recover the amount

from the contractor.

20.0 TAXES AND DUTIES : ‐

Prices quoted must be inclusive of all & all taxes.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/

successful bidder is bound to pay any amount of GST prescribed by the Govt. Of

India as per the terms of contract agreed upon during the course of execution of this

During the course of execution of contract, if there is any change in rate of GST

(Goods and Service tax) by the government, the same shall be reimbursed/recovered

separately by AMC, subject to the submission of original receipt /proof for the

amount actually remitted by the successful Tenderer/ Contractor to the competent

authority along with the certificate from Chartered Accountant of

contractor/successful bidder certifying that the amount of GST paid to the

government and the same shall be intimated/ submitted/ claimed within 30 (thirty)

days from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the

successful bidder/contractor, failing which, AMC may recover the amount due, from

any payable dues with AMC and decision of Municipal Commissioner shall be final

and binding on the contractor/successful bidder in this regards.

Further, the non‐payment of GST to the government may lead to the termination of

contract and forfeiture of Security deposit/performance guarantee amount.

2% TDS will be also be deducted as GST TDS. (If Applicable)

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any

change in the existing taxes/ duties/levies/cess or any other incidentals etc (Including

GST) and imposed during the course of the contract, the same shall be considered at

actual for payment purpose. Necessary documents shall be submitted by tenderer as

required by AMC.

21.0 Payment Terms: ‐

As mentioned in Appendix‐1

22.0 Not Applicable.

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23.0 The Municipal Commissioner, Amdavad Municipal Corporation reserves the right to

reject all or any of the tender including the lowest tender or part of the tender which

in the judgment of the Municipal Commissioner, Amdavad Municipal Corporation

does not appear to be in the best interest of Amdavad Municipal Corporation and the

contractor shall have no cause of action or claim against the Amdavad Municipal

Corporation, its officers, employees, successors, or assignees for rejection of his

24.0 Tenderer has to submit all the relevant information likes;

 Company & Model details for parts quoted

 Availability of local service point.

 Warranty conditions

 Detailed client list to which such type of Item have been supplied by them.

 Details of Technical experience of tenderer (Supplier)

25.0 Special Conditions

a) The bidder has to make the invoices in the name of AMC.

b) During tender evaluation Item wise lowest price will be taken into

c) Bidder has to instruct the dealers to render after sale service for the supplies

made, and copy of the same to be enclosed with bid if service will be

provided through dealer network. Even in such circumstances all liabilities

will rest on supplier only.

d) On failure of L1 to show the technical presentation &/or live‐ actual working

performance (if asked by AMC) of the item for technical approval of bid his

tender will be rejected. AMC can ask the Lowest &/or other qualified bidder/s

to submit the Sample unit for checking / verifying the same with tender

specifications and actual requirement‐ working, before finalizing the bid. On

failure of L1 for approval of sample / execution of order the L2 shall be

invited for negotiation and further formalities (as above) if required.

e) This rate contract will be valid for one year during which if AMC requires

extra quantity of parts, same shall be supplied by contractor at same

approved rate and terms conditions

f) The tenderer shall be fully responsible for taking delivery of parts from the

manufacturer/dealer of unit and in no way any kind of relaxation will be

given if there is any problem with the unit received. The tenderer should see

that the design of parts should be such that which comply AMC

g) The tenderer must quote for complete job. The tenderer that does not include

the complete job as specified in schedule of tender (specification, scope of

work etc.) will be rejected. The successful bidder shall be responsible for any

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 - 13 -

fault, shortfall in the parts/unit proposed in the tender etc or any other

requirement which is mandatory for the completion of successful equipment

h) It will be the responsibility of the tenderer to collect the item from the

regional sales office/ depot / port / doc etc of the manufacturer & / or their

authorized dealer and transport the same to delivery location. Any charges

applicable for the same shall be included in the tender offer.

i) Subject to Amdavad Jurisdiction.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

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Amdavad Municipal Corporation

Central Workshop

Procurement Requirement & Specifications of Supply and Delivery of various spare parts

for Leco Fog Machines as per our tender Specifications and requirements.

The number of various spare parts and other materials as mentioned in tender for Supply

and Delivery of various spare parts for Leco Fog Machines as per our tender Specifications

and requirements to be procured are mentioned in the tender. However, actual number/

quantity of procurement of various parts will be at the sole discretion of AMC.

Tender Validity period

The Validity period is 120 days from the date of technical bid opening.

Parts Design / Dimensions

Design & dimensions for fitment of parts must be as per the requirements of AMC and must

suits to existing available Leco Fogging machines with AMC; otherwise it will not be

Procurement period (i.e. Delivery Period)

The total procurement period is 30 days from date of each Purchase order. Otherwise late

delivery penalty will be considered for such delay period.

Delivery Schedule & contract period.

As per requirement AMC will give delivery schedule (if delivery required in staggered

manner/delay) to the successful bidder. The price quoted as per Appendix 3, will be valid

for the entire rate contract period, which will be binding to the supplier. Further this rate

contract will be valid for one year from the date of purchase order during which if AMC

requires extra quantity, same shall be supplied by contract at same approved rate and terms

conditions. However, actual number/quantity of procurement will be at the sole discretion

Rate Contract Period: This rate contract will be valid for one year during which if AMC

requires extra quantity of any parts, same shall be supplied by contractor at same approved

rate and terms conditions.

Delivery location: Amdavad, Gujarat at site specified by AMC

For Supply part:

100% of the item payment as per the invoice (as per the approved rate in the tender) will be

issued on satisfactory receipt of unit at AMC, Amdavad; within 30 days.

The Security Deposit will be paid back only after the completion of warranty period without

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Transit Insurance

The Supplier is responsible for transit and all other insurances (if required) till the tools/

machineries /vehicles and equipment are delivered at the location mentioned in the

Procurement Order.

The Supplier warrants that the Goods supplied under this Contract are new, unused, of the

most recent or current models and those they incorporate all recent improvements in design

and materials unless provided otherwise in the Contract. The Supplier further warrants that

all Goods supplied under this Contract shall have no defect arising from design, materials or

workmanship (except when the design and/or material is required by the Purchaserʹs

Specifications) of from any act or omission of the Supplier, that may develop under normal

use of the supplied Goods in the conditions prevailing in the country of final destination.

This warranty shall remain valid for 12 months after the Goods or any portion thereof as the

case may be, have been delivered to and accepted at the final destination indicated in the

Contract or as specifically mentioned in the work order.

The Purchaser shall promptly notify the Supplier in writing of any claims arising under this

warranty. Upon receipt of such notice, the Supplier shall, within 15 days and with all

reasonable speed, repair or replace the defective Goods or parts thereof, without cost to the

If the Supplier, having been notified, fails to remedy the defect(s) within the period specified

above, the Purchaser may proceed to take such remedial action as may be necessary, at the

Supplierʹs risk and expense and without prejudice to any other rights which the Purchaser

may have against the Supplier under the Contract.

PERFORMANCE SECURITY GUARANTEE ( For Supply part)

As a contract security, the contractor shall furnish performance guarantee for supply part in

the form of Bank Guarantee (as per AMC rules) or by Demand draft/ pay order within

days from the date of order for the amount at least 5 % of the ordered amount of equipment

supply from any Bank as mentioned in AMC circular and made payable to the ʺMunicipal

Commissioner, Amdavad Municipal Corporationʺ Payable at Amdavad.

The performance guarantee shall be returned to the contractor without any interest on the

successful completion of the warranty period. When the contract ceases to be under any

Items supplied by contractor must have minimum warranty of 12 months from the date of

delivery against any manufacturing defects etc.

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

When any terms and conditions of the contract are breached

(i) When tenderer fails to make complete supply, installation, commissioning and

testing of the equipments satisfactorily.

The decision of the Municipal Commissioner, AMC in this regard shall be final.

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Notwithstanding the provisions of tender, the Supplier shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent

that, its delay in performance or other failure to perform its obligations under the Contract is

the result of an event of Force Majeure.

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of the

Supplier and not involving the Supplierʹs fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions

and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser

in writing, the Supplier shall continue to perform its obligations under the Contract as far as

is reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

Taxes and duties

GST Shall be included in the indicated price. Tenderer has to quote the total price, net

including of all taxes & duties etc. and for evaluation and finalisation purpose, the total price

will be taken in to consideration. Transportation, Packing, Forwarding, Insurance charges

are included in the indicated price. However any change in the GST, govt. statutory levies

will be considered at actual for which contractor will have to submit necessary documentary

proofs as required by department.

The bidder will arrange, make arrangement for inspection of the items as per AMC tender

conditions and requirements will be carried out by AMC representative/s &/or Third Party

(if required) along with AMC, before delivery at factory/depot site. Inspection of the various

spare parts and other materials as mentioned in tender for parts for Leco Fog machine will

also be carried out at Amdavad at site specified by AMC (if required). If any discrepancy is

found in the material supplied and technical specifications approved, the same lot shall be

rejected and bidder will collect rejected material within seven days. No claim for the rejected

material shall be entertained.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of the

An unexcused delay by the supplier in the supply of its delivery obligations, supplier will be

hold liable and AMC can take actions to forfeit of his performance security, imposition of

liquidated damages and/or termination of the contract by default.

If the supplier fails to deliver any or all of the equipments within the said period, AMC shall

deduct from the contract price as liquidated damages (Late delivery penalty) will be

calculated on the basis of delayed days for delayed quantum (delayed work amount) of

work and rate of calculation will be 2% per month of delivery price will be recovered from

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 - 17 -

the supplier without any reference to the supplier. The amount of Liquidated damages will

be however subject to the maximum of 10% of the total contract sum.

However, Delay in excess of one hundred (100) days after completion of delivery period

may be cause for termination of contract and forfeiture of all security for performance.

Decision of AMC in this regard will be final and binding to successful tender/ contractor.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 - 18 -

Amdavad Municipal Corporation

Central Workshop

TECHNICAL SPECIFICATION / DETAILS OF PARTS REQUIREMENT

jeftu Vtudekd bNeltu btxu sYhegt<ltk vtxomlwk jeMx

Leco Fogging Machine Model :- 120 D/E

Sr. Part Number Part Name Qty.

1 Gasoline pump

2 7989 Formulation pump

3 Heater ignition Assly.

4 4026 Ignitor plug

5 8239 Pressure regulator gasoline & formulation

6 90371 Solenoid valve formulation 12 V

7 3463 Nozzle fog

8 90597 Nozzle Tip, Gasoline

9 9069 Solenoid valve heater

11 8382 Gasoline pump Assembly

12 8102 Engine Pully

13 3390 Nozzle W/Elbow, Formulation

14 10280-015 Street Elbow, 3/8 X 90֯

15 10280-013 Street Elbow, 1/4 X 90֯

Warranty :‐ Shall be minimum 12 months from the date of supply.

 Only manufacture and / or its authorized Dealer/ Distributor/ Agent can take part in

the tender. If tender is quoted by authorized Dealer/ Distributor/ Agent then he/they

has/have to submit the proof of authorization along with authority letter in the

OTHER INSTRUCTIONS:

The tenderer shall offer the Model which shall be suitable and standard for the

existing machines of AMC.

INSTRUCTION MANUAL:

Copies of each operation instructions manual, service manual (if any) shall be supplied

with each trolley.

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The successful tenderer shall make arrangement for testing/ demonstration of the unit

both at the works of manufacturer (if required) and at the Municipal site (as may be

required). The tenderer shall issue a test certificate for the performance of the unit.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

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Details of Tenderer

1. (a) Name of Tenderer

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the tenderer / Tenderer’s main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication

for AMC from the tenderer:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorised Signatory of the

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

5. Details of the item

• Specification

• Brief description

• Delivery Schedule of each model as per tender specifications:

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 - 21 -

Amdavad Municipal Corporation

Central Workshop

Financial Quotation for the Tender for Supply and Delivery of various spare parts for Leco

Fog Machines as per our tender Specifications and requirements.

Compulsory Online

The Municipal Commissioner

Amdavad Municipal Corporation.

Mahanagar Seva Sadan.

Sub: Financial Quote for Tender for Supply and Delivery of various spare parts for Leco

Fog Machines as per our tender Specifications and requirements.

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

Procurement Document, submit our financial quote for the supply of following items for

your evaluation. The price quoted includes packing, forwarding charges, insurance, GST

taxes and duties etc. Delivery will be made at Amdavad, Gujarat at site specified by AMC

and will be as per tender terms of Appendix 1 of the Procurement Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained

in our Quotation we hereby represent and confirm that our Quotation is unconditional in all

respects and we agree to the terms of this Procurement Document.

Price Bid compulsory online

Tender: 96 / 2025‐26

Subject:‐ Supply and Delivery of various spare parts for Leco Fog Machines as per our

tender Specifications and requirements.

Details Basic cost per GST Rs. Total Cost Net Total

Unit Rs. per Unit Rs. Rs.

Sr. Part Name Qty.

2 7989 Formulation

4 4026 Ignitor plug

5 8239 Pressure

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6 90371 Solenoid

7 3463 Nozzle fog

8 90597 Nozzle Tip,

9 9069 Solenoid

11 8382 Gasoline

12 8102 Engine Pully

14 10280- Street Elbow,

15 10280- Street Elbow,

 Overall lowest will be considered as lowest bidder.

Please provide information on applicable fields.

The price quoted above is net including GST. Packing, Forwarding, Entry tax, Insurance

charges are included in the indicated price. The prices are fixed and firm and are inclusive of

all applicable taxes and duties as may be statutorily applicable.

Yours faithfully,

For and on behalf of (Name of Tenderer)

Duly signed by the Authorised Signatory of the Tenderer

(Name, Title and Address of the Authorised Signatory)

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Format for Bank Guarantee for Bid Security (EMD)

B.G. No. Dated:

1. In consideration of you, *****, having its office at *****, (hereinafter referred to as the

“Authority”, which expression shall unless it be repugnant to the subject or context

thereof include its, successors and assigns) having agreed to receive the Bid of

…………………… (a company registered under the Companies Act, 1956) and

having its registered office at……………………… (hereinafter referred to as the

“Bidder” which expression shall unless it be repugnant to the subject or context

thereof include its/their executors, administrators, successors and assigns), for the

***** Project on basis (hereinafter referred to as “the Project”) pursuant to the

Document dated …………… issued in respect of the Project and other related

documents including without limitation the draft concession agreement (hereinafter

collectively referred to as “Bidding Documents”), we (Name of the Bank) having our

registered office at……………………… and one of its branches at ……………………..

(hereinafter referred to as the “Bank”), at the request of the Bidder, do hereby in

terms of Clause of the Tender Document, irrevocably, unconditionally and without

reservation guarantee the due and faithful fulfilment and compliance of the terms

and conditions of the Bidding Documents (including the entire tender Document) by

the said Bidder and unconditionally and irrevocably undertake to pay forthwith to

the Authority an amount of Rs. ***** (Rupees ***** only) (hereinafter referred to as the

“Guarantee”) as our primary obligation without any demur, reservation, recourse,

contest or protest and without reference to the Bidder if the Bidder shall fail to fulfil

or comply with all or any of the terms and conditions contained in the said Bidding

2. Any such written demand made by the Authority stating that the Bidder is in default

of the due and faithful fulfilment and compliance with the terms and conditions

contained in the Bidding Documents shall be final, conclusive and binding on the

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and

payable under this Guarantee without any demur, reservation, recourse, contest or

protest and without any reference to the Bidder or any other person and irrespective

of whether the claim of the Authority is disputed by the Bidder or not, merely on the

first demand from the Authority stating that the amount claimed is due to the

Authority by reason of failure of the Bidder to fulfil and comply with the terms and

conditions contained in the Bidding Bid Document ‐ for . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . .Tender Name . . . . . . . . . . . . . . . . Documents including failure of

the said Bidder to keep its Bid open during the Bid validity period as set forth in the

said Bidding Documents for any reason whatsoever. Any such demand made on the

Bank shall be conclusive as regards amount due and payable by the Bank under this

Guarantee. However, our liability under this Guarantee shall be restricted to an

amount not exceeding Rs. ***** (Rupees ***** only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (One

Hundred eighty days) days from the Bid Due Date inclusive of a claim period of

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(sixty) days or for such extended period as may be mutually agreed between the

Authority and the Bidder, and agreed to by the Bank, and shall continue to be

enforceable till all amounts under this Guarantee have been paid.

5. We, the Bank, further agree that the Authority shall be the sole judge to decide as to

whether the Bidder is in default of due and faithful fulfilment and compliance with

the terms and conditions contained in the Bidding Documents including, inter alia,

the failure of the Bidder to keep its Bid open during the Bid validity period set forth

in the said Bidding Documents, and the decision of the Authority that the Bidder is

in default as aforesaid shall be final and binding on us, notwithstanding any

differences between the Authority and the Bidder or any dispute pending before any

Court, Tribunal, Arbitrator or any other Authority.

6. The Guarantee shall not be affected by any change in the constitution or winding up

of the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder

or the Bank with any other person.

7. In order to give full effect to this Guarantee, the Authority shall be entitled to treat

the Bank as the principal debtor. The Authority shall have the fullest liberty without

affecting in any way the liability of the Bank under this Guarantee from time to time

to vary any of the terms and conditions contained in the said Bidding Documents or

to extend time for submission of the Bids or the Bid validity period or the period for

conveying acceptance of Letter of Award by the Bidder or the period for fulfilment

and compliance with all or any of the terms and conditions contained in the said

Bidding Documents by the said Bidder or to postpone for any time and from time to

time any of the powers exercisable by it against the said Bidder and either to enforce

or forbear from enforcing any of the terms and conditions contained in the said

Bidding Documents or the securities available to the Authority, and the Bank shall

not be released from its liability under these presents by any exercise by the

Authority of the liberty with reference to the matters aforesaid or by reason of time

being given to the said Bidder or any other forbearance, act or omission on the part

of the Authority or any indulgence by the Authority to the said Bidder or by any

change in the constitution of the Authority or its absorption, merger or

amalgamation with any other Bid Document‐ for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . .Tender Name . . . . . . . . . . . . . . . . in the State of Gujarat person or any

other matter or thing whatsoever which under the law relating to sureties would but

for this provision have the effect of releasing the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail to

the Bank at the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our above

branch which shall be deemed to have been duly authorised to receive the said notice

10. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

Tender No -96_Supply of parts for Leco Fogging Machine - 2025 - 26 - 25 -

against the Bank, notwithstanding any other security which the Authority may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency

except with the previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full

power to execute this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be

restricted to Rs. *** (Rupees ***** only). The Bank shall be liable to pay the said

amount or any part thereof only if the Authority serves a written claim on the Bank

in accordance with paragraph 9 hereof, on or before [*** (indicate date falling

days after the Bid Due Date)].

Signed and Delivered by ………………………. Bank

By the hand of Mr./Ms. …………………….., its ………………….. and authorised official.

(Signature of the Authorised Signatory)

(Official Seal)

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