Supply, Installation and Commissioning of hard disk (07Nos.) for existing Hitachi Make storage used for EASS Software application at SLDC.

4 Estimated cost with GST Rs.

Earnest Money Deposit amount in Rs.(By For MSME Unit For Non-MSME Unit

ONLINE Payment ONLY) 80,000.00

On line (E-tendering) tender/ offer 14.07.26

6 submission last date up to 16.00 hours

only (This is mandatory) Online only.

Date of opening of online Tender fee,

7 EMD cover, Vendor registration and

Date Seal & signature of Tenderer

8 Date of opening of Price Bids: Shall be intimated separately

1. All the relevant documents (refer Table-A, B, C.) as per requirement of the Tender to be

submitted Online only. Otherwise, the offer will not be considered and no any further

communication in the matter will be entertained.

2. All the online Annexures & price bid i.e. Annexure-1 to 16, GTP and price bid, other tender

documents (refer Table-A, B & C) must be submitted/attached in the online form.

3. Any deviation found in Data / Details / Documents on online offer (i.e. Annexures 1 to

GETCO Confirmation, GETCO technical specifications, GETCO terms, all GTPs, Tender

Fees detail, EMD detail, EMD Break up) submitted/attached documents (Table-A, B & C.)

of bidder, offer of the same bidder will not considered and no any further communication in

the matter will be entertained. Attached document copy is for reference only and tender will

be evaluated on Data / Details / Documents of the online offer, Online offer is considered

as final. Technical evaluation would be carried out for the items offered in the online

Annexure - 4 (Un-priced Schedule) i.e. copy without prices. The quantity, GST offered

in online price bid shall be considered as final in case of any discrepancy.

Note: In online Annexure-4 of N-Procure, all tender items are provided. Bidders has to

mention quantity for offered items clearly as the quantity mentioned by bidder in

Annexure-4 shall be treated as final. For not quoted items they have to put “0”.

4. It is mandatory for all the bidders to submit their tender documents only in online form viz. on

– line (E-tendering) as per Table-A,B,C.

5. The bidders are required to fill up all the online annexure / forms. This is intended for

transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid

/ refer attached document, the Bidder shall fill in the particulars against appropriate place in

respect of each line appearing in each online annexure. Wherever required, bidder shall

invariably have to attach copy of supporting authentic documents (Table-A, B &C).

(In the absence of required details in the online annexures, the purchaser has every right to

evaluate the bids accordingly and bidder cannot raise any objection against any point during

6. Bidder has to submit their EMD Documents (As per Table-A) in Online mode only.

7. Any technical questions, information and clarifications that may be required pertaining to this

tender should be referred to: The Chief Engineer (SLDC), Gujarat Energy Transmission

Corporation Limited, 132KV Gotri S/s Compound, Nr. T.B.Hospital, Gotri Road, Vadodara -

8. GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Date Seal & signature of Tenderer

Your’s faithfully,

Chief Engineer (SLDC)

GETCO, Vadodara

Download Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items,

drawing if any.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe” website.

In case bidder needs any difficulty in accessing / submission of on line bid / clarification

or if training required for participating in online tender, they can contact the following

(n)Code Solutions-A division of GNFC Ltd.,

(n)Procure Cell

403, GNFC Infotower, S.G. Road,

Bodakdev, Ahmedabad – 380054 (Gujarat)

Contact Details

Reliance : +91-79-30181689

E-mail : [email protected]

Sr. No Item Description Qty. Unit EMD

Supply of (07) Nos. Hard Disk as per For For

technical specifications at SLDC, Gotri 01 Lot MSME Non-

One time Installation charges 01 Job

a) Cl. No. 65 of commercial terms and conditions, the minimum tendering quantity is revised

Date Seal & signature of Tenderer

b) “All those manufacturers, who have required PQR and already qualified as Outside Gujarat

(OG – Regular) party in GETCO, shall be considered regular Gujarat Based (GB – Regular)

party provided they put up their manufacturing base in Gujarat with registration and Type

Test documents as per GETCO’s qualification before the tender.

c) The fresh registration and due inspection are essential for the factory at Gujarat. In case

wherein one company is registering within the State for more than 2-3 locations, they will

be allowed to quote from only one location in place of quoting from multiple locations.

Moreover, they also have to do type test again after registration is done in the State in

order to avail the benefit of Regular Gujarat based party. Also such company will be in its

original name rather than a subsidiary company to avail benefits of Gujarat based

2. It is mandatory to quote all items (as per tender quantity), Evaluation will be carried

out on total cost (i.e, Summation of all items).

Sr. No Item Description Qty. Unit Delivery

Supply of (07) Nos. Hard Disk as per 01 Lot 3 Months from the

technical specifications at SLDC, Gotri date of issue of

One time Installation charges 01 Job

3. Delivery schedule: - The delivery schedule of the materials to be supplied against this tender

shall be as stated here under Delivery period will be 3 month and 1 month for installation

and commissioning from the date of issue of purchase order. Commencement period

shall start from the date of issue of purchase order. Separate commencement letter will

However early delivery will be acceptable.

The above specified delivery Schedule is for the entire quantity of the tender items. If the

quantity / items offered by the bidder is less while placing the order, the delivery period will be

reduced on pro-rata basis based on the quantity allocations done by the Corporation.

Bidders offering partial quantity against the tender items shall be required to specify delivery

schedule, as per the quantity derived on equal quarterly basis keeping in view the entire tender

quantity. (Not Applicable)

Any deviations in the offered delivery schedule in online Annexure-IV shall lead to outright

rejection of the bid and no further correspondence shall be entertained.

The firm whose supply against the previous order is pending as on the date of opening of the

tender even after completion of their contractual delivery period, such firm will not be eligible

for evaluation purpose unless convincing and sufficient reasons satisfactory to Corporation

are furnished by the bidder.

Date Seal & signature of Tenderer

Corporation reserves the right to terminate the contract at any time, without assigning any

reason, whatsoever, by giving a notice period of one month from the date of notice of

termination of the contract. Suppliers will not be entitled for any compensation/ damages /

losses, whatsoever, on account of such termination of the contract. Other text portion of

Clause No. 41 – Termination of Contract will also be applicable.

1) Bidders are requested to put all Mandatory Documents in technical bid and submit

the same on online, in absence of any documents, the Bid will treat as “Disqualified

Bid” and automatically stand as “Rejected Bid”. Tender fee and EMD amount must

be paid online mode (i.e RTGS/NEFT) to the bank details provided in the tender.

2) Bidders must have to upload all Mandatory documents on N-procure website in

Preliminary stage (refer Table-A,B,C). The bid without tender fee and EMD amount

will be outly rejected without any further communication.

3) List of Orders executed during last three (3) years from the date of publication of tender

notice (including supplied made to GETCO/GEB/ GUVNL or their any subsidiary company)

for the tendered items. Please attach order copies. In absence of this document the

Performance / status of bidder for the tender item would be evaluated accordingly. (This

document is not mandatory for opening of the technical bid.)

a) Guideline for payment of EMD Amount: (For MSME Bidders) Commercial Terms &

conditions Cl No. (8)[2] (b) (c) & (d) shall be replaced by (b)

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration is eligible for exemption

from the payment of EMD amount on submission of duly notarized copy of UDYAM

REGISTRATION CERTIFICATE from group A & minimum one certificate from group

B. (i.e. UDYAM RGISTRATION CERTIFICATE from Group A and one certificate from

A Group B Group

1 CSPO Registration Certificates

UDYAM REGISTRATION

1 2 NSIC Registration Certificates

3 DGS&D Registration Certificates

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side EMD

amount on submission of duly notarized copy of any one certificate from above

mentioned Group A & B.

Note: The Certificates should indicate the manufacture of items offered & in case of

Udyam registration certificate, it should indicate the manufacture of related group of item.

Further submitted certificate should be valid, wherever applicable.

Provisional Registration Certificate are not allowed.

b) In view of Ministry of Micro, Small and Medium Enterprises, Govt. of India, New

Delhi Notification S.O. 2119 (E) dated 26th Jun, 2020, subsequent clarifications

issued vide O.M. No. 2/1(5)/2019-P&G/Policy (Pt. IV) dated 6th August, 2020 and

Amendment S.O. 2347 (E) dated: 16/06/2021 Only “UDYAM REGISTRATION

Date Seal & signature of Tenderer

CERTIFICATE” out of SSI / MSME Part-II / Udyog Aadhar Memorandum / Udyam

Registration Certificate shall remain valid from 1st Jan-2022 or from the date of

amended in future by the ministry of Micro Small and Medium Enterprises (MSME)

Govt. of India.

c) Vendor Registration or fees receipt of VR application (Not Applicable)

Vender Registration-clause No.1 of commercial terms & conditions of this tender may be

“Valid Vendor registration certificate / letter for the tendered item is compulsory for Battery

Charger. However, for Battery sets refer qualifying requirement as per page no.5.” (Not

d) Notarized Country Boundary Declaration on 300/- Rs. non judicial stamp paper (as

per attached format)

• The Certificate regarding “RESTRICTIONS ON PROCUREMENT FROM A BIDDER

OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA:

• Every bidder/s should, at the time of submission of bid, give a declaration as per

attached Certificate in EMD Cover.

1. Bidder has to submit only anyone Land Boarder sharing Declaration Certificate i.e.

either Cetificate-A1 or Certificate A2 in EMD cover document as mandatory

documents. On event of non-submission of Certificate A1 or Certificate A2, their bid

shall be out rightly rejected.

2. If bidder submit both certificates i.e. Certificate-A1 & Certificate-A2, their bid shall

be out rightly rejected.

e) Notarized declaration on Rs. 300/- Non judicial stamp paper for Authorized

representative. (as per attached format)

• As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of

Interest among Bidders/Agents clause No.4.23, Kindly submit authority letter of your

representative (Who will make correspondence with GETCO) in tender document (i.e.

f) Full EMD amount shown against item shall be payable irrespective of Quantity offered.

Please fill up “EMD break up form” in Preliminary bid regarding item quoted & EMD Detail

thereof i.e. break up for EMD paid. Bidder have to submit one BG by total EMD amount

of offered items. Quoted and EMD paid. Item wise EMD is different and bidder has to pay

total EMD of offered items. EMD amount shall be paid online mode only.

Item Tender Qty.

Sr. No. /Non EMD Amount

Description Qty. offered

Date Seal & signature of Tenderer

NOTE: It is mandatory to submitted detail in “EMD break up form” to have clarity of items

quoted and EMD paid. Item wise EMD is different and bidder has to pay total EMD of

1. Bidders are requested to put all Mandatory Documents in EMD cover (refer Table-A). If any

Mandatory documents are missing in EMD cover, the Bid will treat as “Disqualified Bid” and

automatically stand as “Rejected Bid”.

2. Bidders must have to upload all Mandatory documents on N-procure website in Preliminary

stage (refer Table-B). The Documents submitted in EMD cover of Physical bid shall be

considered for qualification.

3. The Bidders are requested to submit the EMD BG, Execution BG, Performance BG &

Purchase Agreement on Rs. 300 Non judicial stamp.

4. Vender Registration-clause No.1 of commercial terms & conditions of this tender may be

read as: “Valid Vendor registration certificate / letter for “LA” as per Technical

Specifications “ is compulsory for Tendered item.” Valid Vendor Registration for Also.

.” (Not Applicable)

g) If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/ NEFT/Online

or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should

be paid either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender

document or by RTGS/ NEFT/online.

In case of payment through RTGS/NEFT bidder has to mail following details to

• [email protected]

• [email protected]

• [email protected];

• [email protected]

• [email protected]

Sr. No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

h) Bidder has to provide all above details on the same date of payment so that receipt

can be generated.

i) The Bidders are requested to submit the Execution BG, and Performance BG &

Purchase Agreement on Rs. 300 Non judicial stamp.

Date Seal & signature of Tenderer

j) GETCO Beneficiary Bank detail is as under:

1 Name of Account Holder GETCO LTD.-SLDC-Baroda

2 Current Account No.

3 Name of Bank Bank of India

Alkapuri Branch,

5 Address of Bank

Race course Circle, Near GEB Office,

Vadodara-390007

6 IFSC Code BKID0002501

7 PAN No AABCG4029R

8 GST No 24AABCG4029R2ZC

k) Latest Chartered Engineer certificate for manufacturing capacity. (Not Applicable)

l) For Annual production capacity (with shift in operation) of each item manufactured

(Factory address and items must be clearly mentioned)

m) As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of Interest

among Bidders/Agents clause No.4.23, Kindly submit authority letter of your

representative (Who will make correspondence with GETCO) in tender document (i.e.

n) The Certificate regarding “RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF

A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA:

Every bidder/s should, at the time of submission of bid, give a declaration as per attached

Certificate in EMD Cover.5) Note (List of Banks):

Bank Guarantees to be submitted against Performance Guarantee as per Cl. No. 41 of

Commercial Terms & Conditions & wherever applicable shall be furnished by following

5. Guarantee issued by following Banks will be accepted as SD on permanent basis

(A) All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD / EMD for the period

up to 31.03.2027. The validity cut-off date in GR is with respect to date of issue

of Bank Guarantee irrespective of date of termination of Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

Date Seal & signature of Tenderer

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

Bank Guarantee of other than above mentioned banks towards Performance Bank

Guarantee for Supply & Warranty will not be acceptable.

Note: On receipt of approved list of Bank from GoG, same may be applicable & bidder has to

submit fresh BG if Bank name is not included for submitted BG.

6. Guarantee: - The Guarantee shall be as per Terms & Conditions (BG shall be valid for 5 years

from the date of commissioning.

7. Validity of the Offer: Clause no. 10 of commercial terms & conditions of tender may be read

as: “The offer will have to be kept valid for a period of 120 days from the date of opening of

technical bids. In case of finalization of the tender is likely to be delayed, the tenderer’s will be

Date Seal & signature of Tenderer

asked to extend the same without change in the prices or any terms and conditions of the

offer. If any change is made, original or during the extended validity period, the offer will be

liable for outright rejection without entering into further correspondence in this regard and no

reference will also be made.”

8. Bidder has to submit following document in separate file along with technical bid. (Not

1. A set of tender drawing

2. A set of Type test Reports

3. Manufacturing Quality Plan

4. Field Quality plan

5. Erection, testing & Commissioning and maintenance manuals.

9. It is proposed to have integrity pact, to have best business practices in an atmosphere of trust

to provide goods & services for the ultimate benefit of the society and Nation.

GETCO management desires to have an integrity pact attached herewith to be signed by

authorized person of vendor. However, this document is voluntarily and does not have any

legal binding. (Bidder has to attached in soft copy along with technical bid)

10. Qualifying requirements is put up Separately.

11. The bidders are requested to submit their bids on- line through our service provider M/s (n)

Code Solutions, one day prior to the due date for submission, in order to avoid all complications

/ disputes at later stage arising due to last moment submission.

12. The successful bidders shall have to submit/ in person original type test reports for verification

of type test along with acceptance of LOI within five days.

If bidder fail to submit original copy of type test reports or type test reports are found fake /

tampered, then LOI will be cancelled. Also, submitted EMD against the tender will be

encashed. Also, such bidders shall not be allowed to participate in the future tender for 3 years.

(Not Applicable)

13 Clause No. 9.1.1 shall be added in Commercial Terms & conditions as under:

9.1.1: Security Deposit if paid will be returned on successful completion of the Order and only

after the Performance Guarantee Condition is fulfilled.

If the full Security Deposit amount is not paid within 15 (Fifteen) days after the receipt of the

LOA OR Valid & Notarized NSIC certificate is not submitted, then the LOA/order will be out

rightly cancelled at the risk & cost of the Tenderer (at the discretion of the Corporation) and

without entering into any correspondences and this will be binding on the Tenderer.

14 Commercial terms & condition clause No. 23.1 first para shall be read as under.

Penalty shall be @ 0.5% per week or part thereof plus applicable taxes (if any) on delayed

portion subject to maximum 10% of the delayed portion order value. in case of supply only,

whereas in case of Projects, the ceiling shall be with reference to total contract value including

GST and Cess as applicable of the project (Supply + Erection + Civil). For calculating the

delayed portion, date of actual receipt of material at store shall be considered.

Date Seal & signature of Tenderer

Moreover, in case of supply is delayed more than seven months, company may initiate actions

for Stop Deal/ Black List along with risk purchase.

15 Deduction of TDS under GST:

“TDS under GST @ 2 % (1 % CGST & 1 % SGST or 2 % IGST, as applicable) or at the

applicable rate from time to time, will be deducted from the bill of the Suppliers / Contractors

at the time of credit or payment. TDS certificates in the prescribed format will be issued as per

prescribed rules under GST.”

16 Income Tax (TDS)

TDS under Income Tax will be deducted on purchase of goods by GETCO @ 0.1% of the sum

exceeding Rs. 50 Lacs u/s 194Q from the bill of suppliers / Contractors at the time of credit or

payment whichever is earlier. TDS will be deducted on Advance Payment being also made by

GETCO to Supplier. Further in some of the cases, where TCS u/s 206 (1H) is applicable also

along with TDS u/s 194Q, then only TDS on Purchase of Goods u/s 194Q shall be deductible,

as TDS u/s 194Q overrides TCS u/s 206C (1H).

As per the Section 206AB of Income Tax Act, TDS under Income Tax will be deducted at

higher rates of the following rates: (Non-filers of ITRs for the past two fiscal years will be

subjected to higher TDS)

a) At twice the rate specified in the relevant provision of the Act,

b) At twice the rates in force

17 As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of Interest

among Bidders/Agents clause No.4.23 as under:

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practice to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may

consider to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) They have proprietor/Partner(s)/Director(s) in common: or

b) They receive or have received any direct or indirect subsidy/financial stake from any of

c) They have the same legal representative/agent for purposes of the bid; or

d) They have relationship with each other, directly or through common third parties, they put

them in a position to have access to information about or influence on the bid of another

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/sub-

assembly/assemblies from one bidding manufacture in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufactures, one agent cannot represent two manufacturer or quote on their one behalf

in a particular tender enquiry. One manufacturer can also authorize only one

agent/dealer. There can be only one bid from the following;

1.The Principal manufacturer directly or through one Indian agent on his behalf; and

Date Seal & signature of Tenderer

2.Indian/Foreign agent on behalf of only one principal.

g) A bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the bid;

h) In case of a holding company having more than one independently manufacturing units,

or more than one unit having common business ownership/management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/common business/management units in

same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration. That bidder shall

not have conflict of interest with other bidders for particular quoted item, as above

18 As per Purchase Policy Amendment No. (10) dtd.14.11.2019 (Addition of new clause no.

4.17.5 in Purchase Policy – 2016 for procurement of material) as under:

The supplier has option to submit single Bank Guarantee, to cover execution period and

Guarantee/Warrantee period, equivalent to higher of two Bank Guarantees I.e. Security

Deposit and Performance Guarantee as mentioned in Clause No. 4.17.5 to 4.17.7.

It should be valid till completion of Guarantee/Warrantee period including additional one month.

However, in case of the delay in execution/delivery extension of Purchase Order, the supplier

shall have to extend such Bank Guarantee accordingly

19 The New Special conditions of contract shall be considered as below:

Owner shall mean the Gujarat Energy Transmission Corporation Limited, Vadodara or any

of its group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall

include its legal representatives, successors and assigns.

“In event of failure of the contractor to pay the amount of penalty as demanded, the owner

shall be entitled to deduct the amount of penalty for delay from the amounts payable

to the contractors under any bills raised under this contract or any other amount

payable under any other contract with the GUVNL and its Subsidiary companies i.e.

GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL. It is permissible for the owner

to adjust the amount of penalty of delay against any Bank Guarantee furnished by the

contractor under this contract or any other contract with GUVNL and/or its subsidiary

“RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the

contract against the contractor, the owner shall be entitled to withhold and also have a lien to

retain such sum or sums in whole or in part from the security, if any, deposited by the

contractor and for the purpose aforesaid, the Owner shall be entitled to encash and withhold

the amount of performance Bank Guarantee or other security, if any, furnished as the case

may be. The Owner shall also have a lien over the same pending finalization or adjudication

of any such claim. In the event of the security is insufficient to cover the claimed amount or

amounts, the Owner shall be entitled to withhold and have lien to retain to the extent of the

such claimed amount or amounts referred to above, from any sum or sums found payable or

which at any time-thereafter may become payable to the contractor under the same contract

or any other contract with the owner or GUVNL or its Subsidiary companies pending

finalization or adjudication of any such claim.

Date Seal & signature of Tenderer

Lien in respect of claims in other contracts:

a) Any sum of money due and payable, to the contractor (including the security deposit)

under the contract may be withheld or retained by way of lien by the Owner against

any of its claim in respect of payment of a sum of money arising out of or under any

other contract made by the Contractor with the Owner or GUVNL or any of its

subsidiary companies.

It is an agreed that the sum of money so withheld or retained under this clause by the Owner

will be kept withheld or retained as such by the Owner till its claim arising out of the same

contract or any other contract is either mutually settled or determined by the arbitrator or

competent court, as the case may be, and the Contractor shall have no claim for interest or

damages whatsoever on this account or on any other ground in respect of any sum of money

withheld or retained under this clause and as may be duly notified to the contractor.”

20 Amendment in commercial terms and conditions – REGARDING RESTRICTIONS ON

PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER

I. Any bidder from a country which shares a land border with India will be eligible to bid in

this tender only if the bidder is registered with the Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain

contexts) means any person or firm or company, including any member of a

consortium or joint venture (that is an association of several persons, or firms or

companies), every artificial juridical person not falling in any of the descriptions of

bidders stated hereinbefore, including any agency branch or office controlled by such

person, participating in a procurement process.

III "Bidder from a country which shares a land border with India" for the purpose of this Order

a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in such a country;

c) An entity substantially controlled through entities incorporated, established or

registered in such a country; or

d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the consortium or joint venture

falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more

juridical person, has a controlling ownership interest or who exercises control

through other means.

Date Seal & signature of Tenderer

a. "Controlling ownership interest" means ownership of or entitlement to more than

twenty-five per cent of shares or capital or profits of the company;

b. "Control” shall include the right to appoint majority of the directors or to control the

management or policy decisions including by virtue of their shareholding or

management rights or shareholders agreements or voting agreements;

c. In case of a partnership firm, the beneficial owner is the natural person(s) who,

whether acting alone or together, or through one or more juridical person, has

ownership of entitlement to more than fifteen percent of capital or profits of the

d. In case of an unincorporated association or body of individuals, the beneficial owner

is the natural person(s), who, whether acting alone or together, or through one or

more juridical person, has ownership of or entitlement to more than fifteen percent

of the property or capital or profits of such association or body of individuals;

e. Where no natural person is identified under (1) or (2) or (3) above, the beneficial

owner is the relevant natural person who holds the position of senior managing

f. In case of a trust, the identification of beneficial owner(s) shall include identification

of the author of the trust, the trustee, the beneficiaries with fifteen percent or more

interest in the trust and any other natural person exercising ultimate effective control

over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.

Moreover, kindly refer the “Office Memorandum” Issued by Ministry of Finance Ref. No. F.

No. 6/18/2019-PPD, dtd: 23rd July, 2020 and submit all relevant documents accordingly.

Every bidder/s should, at the time of submission of bid, give a declaration as per attached

Certificate for above

Refer commercial terms and condition uploaded with this tender. However, following may please

1) Please refer Annexure -11 of commercial terms & conditions, documents mentioned shall

be submitted in soft copy only.

2) All the online Annexure & price bid i.e. Annexure-1 to 16, GTP and price bid are not to be

submitted with online documents along with technical bid.

Date Seal & signature of Tenderer

3) For any discrepancy in data (Table-A,B & C) submitted/attached documents, Online offer

is considered as final. Technical evaluation would be carried out for the items offered in the

online Annexure 4 (Un-priced Schedule) i.e. copy without prices. The quantity, GST offered

in online price bid shall be considered as final in case of any discrepancy.

a. Online offer shall be read as all online Annexures/GTP/all forms where bidder has to fill

b. Online submitted/attached documents shall be read as “all reference documents (as

per Table- A, B &C) which bidder has to upload/attach in Preliminary stage & Technical

5) While filling up the online “PRICE BID”, please note following:

Applicable GST rates needs to be mentioned in “GST rate with Cess, if any” Column and

in case of tenderers opting for composition scheme, “C” shall be mentioned and amount

(In Rs.) shall be “0” (Zero) in “Unit GST with Cess, if any per Unit in Rs.” Column of online

6) Please refer Clause No. 36 of commercial terms & conditions, the required documents shall

be submitted/Attached in soft copy only.

7) In purchase agreement clause No. 6 on page No. 3 please read TWO MONTH’S NOTICE

IN WRITING in place of ONE MONTH’S NOTICE IN WRITING.

Bidder shall have to submit tender all Documents as per Tables (A, B & C) (i.e. page no.21)

Date Seal & signature of Tenderer

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

To create environment where Business Confidence is built through Best Business Practices and

is fostered in an atmosphere of trust and respect between providers of goods and services and

their users for the ultimate benefit of society the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

• To maintain the highest ethical standards In Not to bring pressure / recommendations

business and professional outside GETCO to influence its decision.

• Not to use intimidation, threat, inducement or

a) Ensure maximum transparency to the

Pressure of any kind on GETCO or any of it’s

Satisfaction of stakeholders.

employees under any circumstances.

To ensure to fulfill the terms of agreement /

To be prompt and reasonable in fulfilling the

contract and to consider objectively the

contract, agreement, legal obligations.

viewpoint of parties.

• To provide goods and / or services timely as

• To ensure regular and timely release of

per agreed quality and specifications at

payment on due dates for work done.

minimum cost of GETCO.

• To ensure that no improper demand is made • To abide by the general discipline to be

by employees or by anyone on our behalf. maintained in our dealings.

• To give maximum possible assistance to all the

Vendors / Suppliers / Service provider and • To be true and honest in furnishing information

other to enable them to complete the contract including payment to agents / sub-agent.

• To provide all information to suppliers/ • Not to divulge any information, business

contractors relating to contract / Job which details available during the course of business

facilitate him to complete the contract / job relationship to others without the written

successfully in time. consent of GETCO.

• To ensure minimum hurdles to Vendors/ • Not to enter into carter / syndicate /

suppliers / contractors in complete of understanding whether formal / non-formal so

agreement / contract / work order. as to influence the price.

Seal & Signature __________________

(GETCO Authorized Signatory) Seal & Signature

(Party’s Authorized Person)

Date Seal & signature of Tenderer

FOR BANK GUARANTEE FORMAT PLEASE REFER COMMERCIAL TERMS &

IMPORTANT FOR BANK GUARANTEE’S:

NAME OF DESIGNATED BANKS:

a) All Nationalized Banks.

b) Private Sector Banks authorized by RBI to undertake the state Government

business, as per above list.

Note: The banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK

c) Bank Guarantee number and date to be written on every page, of Bank

Guarantee & its extension.

d) If B/G amount is more than Rs. 50,000/-, kindly take sign of two Bank Officer

with their respective Employee Code No.

e) Valid confirmation letter of the concerned Bank in an approved format

should be attaché with every Bank Guarantee & its Extension.

f) Stamp paper should be valid & recent one and date of issuing of stamp

paper should not be beyond six months, in any case.

g) Round seal and signature of two Bank Officers should be affixed on every

Date Seal & signature of Tenderer

These Documents are Mandatory to submit in Online Mode. In absence of it your bid

will be outright rejected

Sr. Description Bidder’ Pag

1 Tender Fee RTGS/NEFT Detail Yes/No

2 EMD RTGS/NEFT Detail Yes/No

3 EMD Documents if applicable for exemption/

reduced rate EMD payable (refer Clause 4)Duly Yes/No

notarized if applicable.

4 Copy of Vendor Registration or fees receipt of VR

application if applicable (Not Applicable)

5 Country Boundary Declaration on 300/- Rs. non judicial

stamp paper(as per attached format) if applicable

6 Notarized declaration on Rs. 300/- Non judicial stamp paper

as per attached format for Authorized representative.(as per Yes/No

attached format) If applicable

These Documents are Mandatory to attach in soft copy in Preliminary Bid in (n)procure.

In absence of it your bid will be outright rejected

All documents must be sealed & Signed

Sr. Description

1 Copy of Tender Fee RTGS/NEFT Detail

2 Copy of EMD RTGS/NEFT Detail

3 Copy EMD Documents if applicable for exemption/ reduced rate EMD

payable (refer Clause 4)

4 Copy of Vendor Registration or fees receipt of VR application- if

applicable (Not Applicable)

5 Copy of Country Boundary Declaration on 300/- Rs. non judicial stamp paper

(as per attached format) if applicable

6 Copy of Notarized declaration on Rs. 300/- Non judicial stamp paper as per

attached format for Authorized representative.(as per attached format) if

These Documents are Mandatory to attach in soft copy in Technical Bid in (n)procure.

In absence of it your bid will be outright rejected.

All documents must be sealed & Signed

Sr. Description

(i) Technical & commercial Documents

1 Tender Schedule-A with all corrigendum

Date Seal & signature of Tenderer

2 Integrity Pact signed by firm

3 Certificate -A

4 Important Instructions

5 Commercial Terms and conditions

6 GETCO Technical specifications

7 Testing results & Type test Reports (Not Applicable)

8 List of testing equipment’s (must have been calibrated up dated) for offered

item/s of tender (Not Applicable)

9 List of machinery installed & Testing Facility for manufacturing of offered item/s of

tender (Not Applicable)

10 CE Certificate For Annual production capacity (with shift in operation) of each

item manufactured (Factory address and items must be clearly mentioned) (Not

11 Past Executed order copy with GUVNL & its subsidiaries company (last 5 years)

(Must be listed in online Annexure -6)

* Order copy must be of same factory works as per submitted copy of

Vendor registration. In case of deferment submit supporting document

along with PO copy)

12 Performance reports with PO copy (Performance report must be listed in

13 Quality Assurance Plan (Not Applicable)

14 Valid Factory License (Not Applicable)

15 A set of tender drawing (Not Applicable)

16 Field quality plan (if applicable) (Not Applicable)

17 Erection, testing & Commissioning and maintenance manuals (if applicable) (Not

(ii) Financial Documents

18 A/c detail/ cancelled Cheque

19 GST Registration

21 Last three Financial years Balance sheet with audited result

22 Last Three Financial year ITR filled

23 Last Three year turn over/ CA Certificate

24 List of Partners/Directors with MoA

25 Partnership deed / Memorandum of Pvt. or Public limited company’s issued by

(iii) Certificates

26 Notarized Copy of BIS License (if applicable)

27 BEE Certificate (if applicable)

28 ISO Certificate

29 Power of Attorney/Board Resolution

1. Bidder must submit all documents mentioned in above table invariably

wherever required/applicable with duly sign & seal as per Tender

conditions. Please read tender documents carefully.

2. It’s GETCO sole discretion to reject the offer without any of above

3. Bidder are requested to name their “pdf” files as per description given in above

tables and must be attached at appropriate place (i.e your factory license pdf

Date Seal & signature of Tenderer

document must be named as “Valid Factory License” & must be attached at

appropriate place only)

4. All above mentioned documents are mandatory and must be attached in

Preliminary Bid & Technical Bid. However, in any case some document is

not applicable (e.g List of Partner/Directors in case of proprietary Bidder) than,

they have to attach PDF document.

5. Document size per field should not be more than 3 MB. For Documents which

can be of bigger size more than one fields (Non- mandatory fields) are already

provided. (For this bidder has to split their document and named them as for

Example Type Test Report-1, Type Test Report-2 etc.)

Some extra Non- mandatory fields are also provided in attachment section of online

Technical bid. Bidders can utilize these fields if they required more field to attached

their documents. Even after this Bidder in not able to upload their all documents,

then they are requested to contact SLDC GETCO.

Date Seal & signature of Tenderer