Tender for ARC works of maintenance of distribution transformer center and supply, installation, testing & commissioning earthing system for transformer center with maintenance free, ready capsules, pipe in cage (PIC) type earthing and connection to the various parts of transformer center using GI strip and GI nut Bolt at Sachin(U) Sub division Under jurisdiction of Sachin Division.

No. shall not be considered for acceptance of the Tender. In support of PF account he shall submit online along with Technical Bid

the copy of chalan of preceding two months paid to PF treasury. (if applicable)

5.)The contractor should be holding GOG approved Electrical contractor License. He shall submit online along with technical bid the authentic

copy of this license, zerox of staff register and Solvency Certificate.

6 ) Above all document attached online only.

Name of Contractor __________________________

1. Should the tender be accepted I / We hereby agree to abide by and fulfill all the terms and

conditions of the tender as applicable and in default thereof to forfeit and pay to the DGVCL

the sum of money due.

2. The full value of the Earnest money deposit paid herewith should absolutely be forfeited to the

DGVCL if I / WE not deposit the full amount of security deposit in time.

3. I / we understand and agree that canvassing in any form will disqualify me / us.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Executive Engineer (O&M),

DGVCL, Sachin Division

Name of work: Tender for ARC works of maintenance of distribution transformer center and supply, installation,

testing & commissioning earthing system for transformer center with maintenance free, ready capsules, pipe in

cage (PIC) type earthing and connection to the various parts of transformer center using GI strip and GI nut Bolt

at Sachin(U) Sub division Under jurisdiction of Sachin Division

Description Page No.

01 Section-A: Letter of Invitation of Tender & instructions to the Bidder. 4 to

02 Section-B: 11 to

Section-C, Schedule-B: Schedule of price.

04 Section-D : Special Conditions 17 to

05 Section-E: General Terms & conditions of contract applicable to works. 22 to

06 Section-F : Labour Laws and Safety Rule

INVITATION OF TENDER & INSTRUCTIONS TO THE BIDDERS

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

SUB: Tender for ARC works of maintenance of distribution transformer center and supply, installation, testing &

commissioning earthing system for transformer center with maintenance free, ready capsules, pipe in cage (PIC)

type earthing and connection to the various parts of transformer center using GI strip and GI nut Bolt at

Sachin(U) Sub division Under jurisdiction of Sachin Division.

1.Tenders for the said works are invited in accordance with the following:

a)Section-A-This letter regarding invitation to tender and instructions to Bidder.

b)Section-B Technical specifications and scope of work as per attached.

c)Section-C-Cost of equipment and other charges as per schedules B. (-C)

d)Section-D-Sp. Conditions.

e)Section E- General Terms & condition of contracts applicable to work

Section-G-1& Section-G-2

f)Section-F- Terms and conditions regarding Labour laws and other related matters attached. (Applicable for

erection/works to be carried out at site).

g)Conditions mentioned in This Invitation of Tender & Instructions to the Bidders shall over ride similar conditions mentioned in the “General terms and

conditions of contracts enclosed as Section-E. If you are in a position to quote, your tender should be submitted to this office on or before due date.

h)In this offer the word “DGVCL” means DGVCL, Surat having its corporate Office at Nana Varachha Road,

Kapodra, Surat .Printed terms & conditions of the Bidder will not be considered as forming part of the tender.

j)Bidder must indicate the official designation and authority of the individual signing

The Bidder shall submit their P.F. code no. allotted to them by Regional P.F. Commissioner and copy of chalan

through which PF deposit in provident office. Failure to do so is likely to result in the offer being ignored.

The tender will be opened on the date and time specified as above in office of the Ex. Engineer (O&M), DGVCL,

Sachin Division, Surat in presence of the authorized representatives of the Bidder, who wish to remain present at

the time of bid opening.

Bidder is responsible for ensuring that the bids are actually received well in time and at the place mentioned above only. DGVCL shall be neither responsible for late

Tender neither receipt nor shall entertain Tenders received after due time and date.

Tender Fee & Earnest Money Deposit Paid Online..

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Tender Fee-All the Bidders will be required to pay Tender Fee plus applicable GST as mentioned in the tender Document either in cash(up to Rs.10000/-Only) at the

office Add., specified in the tender document or by RTGS/NEFT/Online.

ADD: Plot No-325, Road No-3, GIDC Sachin, Near Palival Chokdi, Sachin-394230

4. OFFER TO BE MADE ACCORDING TO TENDER DOCUMENTS:

The offer/Bid shall be in accordance with and responsive to this tender specifications only. Incomplete tender, amendments and additions to tender, tender fee and

EMD online received late tender are liable for rejection. Printed General terms and conditions of the Bidder shall not be accepted. The bidders should quote for

minimum one circle. However all price bids should be filled up for online price bid submission.

05EARNEST MONEY DEPOSIT:

If the EMD amount is more than Rs. 3 Lakhs, it should be paid either by RTGS/NEFT/Online, Or Demand Draft

Or Banker’s Cheque Or Pay Order Or Bank Guarantee. Otherwise, it should be paid either in Cash (up to Rs.

10,000/- only) at the office address specified in the tender document or RTGS/NEFT/Online it is.

The EMD shall be forfeited by the DGVCL upon failure of the Bidder to hold his offer open in accordance with the

terms of this invitation to tender.

The EMD will be released in accordance with the following conditions.

a)In the case of the successful Bidder, the EMD will be refunded after the Bidder has furnished fully security

deposit in accordance with clause 10 below.

b)In the case of unsuccessful Bidder, the EMD will be refunded after the execution of a contract with the

successful Bidder or “after the validity of his” tender expires, whichever is earlier.

If the successful Bidder withdraws his tender within the validity date or fails to give the required security deposit

within the time specified in General Terms and Conditions, he shall be liable for any difference by which the cost

of procuring the supplies/works exceeds the amount of his tender and the EMD shall be adjusted towards off-

setting such difference.

6.00A1 SECURITY DEPOSIT:

Successful Bidder shall pay security deposit equivalent to 5% of the order value within a week from the date of issue of letter of Intent. The Security Deposit shall be

crossed demand draft drawn on Bank of Baroda, Surat in favour of “Dakshin Gujarat Vij

Co. Ltd”, this security deposit will be valid till work completed satisfactorily and final bill is paid.

6.00A2 This Security Deposit is for the due performance of contract and the same is liable to be forfeited by the

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

DGVCL in event of non-fulfillment of the terms & conditions of this contract by the contractor.

6.00A3 Refund of S.D. will only be made on return of the original money receipt given by the DGVCL or in case

of loss of the receipt the contractor shall furnish an indemnity Bond duly stamped under the Bombay stamps act.

7.1The Bidder shall quote firm prices only. The prices quoted will not be subject to any escalation till completion

of work except of statutory variation taxes.

The tender shall remain open for acceptance for a period of One hundred Eighty (180) days from the date of

price bid opening. The DGVCL will intimate the date and time for opening of price bids, after receipt and scrutiny

of Technical bids.

Any further extension of validity, if and when requested, shall be given without changing prices, terms and conditions. Also the validity of EMD shall be extended

The Bidder shall have to furnish attested copy of Registration Certificate issued by GST Deptt. Mentioning GST

Tax Registration No. and the same is to be shown in each invoice.

8.1.INCOME TAX:

Deduction of Income Tax from the bill shall be made as per Income Tax Rules prevalent at the time of payment.

9.PAYMENT TERMS:

9.1No advance payment shall be made.

i. 100% Bill amount to be paid on Successfully completion of work. Bills for this purpose to be raised on basis

of actual work completed..

10. PENALTY FOR DELAYS:

The delivery, erection and commissioning periods (as applicable) shall be guaranteed under penalty clause

mentioned below.

Any delay that may take place in erection and commissioning activities beyond contractual cut of date shall be subject to penalty at the rate of 1/2% of the sub

contract value (of delayed materials/works) per week or part thereof subject to a maximum of 10% of the total order value.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

INSURANCE ERECTION AT SITE:

This is entirely in the scope of the Bidder; the bidder will have to make their own arrangements for insuring the all

materials and equipments possessed by him and also for Laborers etc. The DGVCL will not be responsible for

any loss or damage either to Bidder’s personnel or to the equipment/materials.

12.PRINTED TERMS & CONDITIONS WILL NOT BE CONSIDERED:

Printed terms & conditions of the Bidder will not be considered as forming part of the tender.

13.DESIGNATION & AUTHORITY OF THE PERSONS SIGNING THE TENDER:

Bidder must indicate the official designation and the authority of the individual signing the tender.

14.BIDDERS TO ENSURE RECEIPT OF THE OFFERS BY EXECUTIVE ENGINEER (O & M), DGVCL, Sachin

Division, Surat.

Bidder is responsible for ensuring that their tenders are actually received in time and the place mentioned above.

15.CANVASSING NOT PERMITTED:

Bidder should not canvass their offer personally or otherwise by approaching to any Officers of the DGVCL. If

any Bidder wants to make any representation regarding his offer, he should write to undersigned, but personal

oral representation is not permitted.

Inspite of the above clear instructions, if any Bidder is found to canvass his offer or against his competitor’s offer through personal

approach to officers of the DGVCL, his offer will be rejected without assigning any reason and the firm may even be blacklisted.

16.CLARIFICATIONS REQUIRED BY BIDDER:

If any Bidder require any information and/or clarification on any point of technical or commercial nature pertaining

to this tender enquiry or on any of the conditions or requirements indicated in the tender documents, the same

should be given in writing in duplicate to the under mentioned authority.

Executive Engineer (O&M), D.G.V.C.L., Sachin Divn. Surat

TIME LIMIT:- The time limit of the tender is 12 Month .

17.ARBITRATION CLAUSE:

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

All questions, disputes or differences what so ever which may at any time rise between the parties to this agreement touching the

agreement or subject matter thereof, arising out of or in relation thereto and whether as to construction or otherwise shall be referred

to the decision of the sole Arbitrator, appointed by the chairman, DGVCL for that purpose, who shall be a retired High Court Judge or

a retired District and sessions Judge and the decision of the said, Arbitrator shall be final and binding upon the parties. Reference to

the Arbitrator shall be governed by the provision of Indian Arbitration & Conciliation Act, 1996 as amended from time to time and the

rules made there under. The arbitration proceedings shall be conducted at Chief Engineer (O&M), DGVCL, Corporate Office, Surat or

at such places as the sole Arbitrator may determine. The award of sole arbitrator shall be final and binding upon the parties. The

arbitrator shall pass reasoned award.

Necessary contract agreement and indemnity bond shall have to be executed in prescribed format by successful bidder on a stamp

paper of appropriate value of Rs. 300/- at their own cost. The agreement is to be executed for the complete work referring to this work

order and shall be signed by an authorized person of your company with seal of the bidder. For this purpose, their authorized signatory

shall have to visit this office on any working day, as some of the documents have to be signed in presence of DGVCL’s officials.

19. TERMINATION:

The DGVCL may terminate the contract at any time by giving a written notice of 30 days for any case if your performance as a whole OR part, is found unsatisfactory.

Whether terminated for a cause of convenience, payment to the actual work done and the calculated pro-rata and not to lump sum amount payable under the normal

conditions for the successful completion of the entire work. In addition in case of contract is terminated for convenience and though no fault of you. You shall be paid

also for commitments, which cannot be terminated and paid at the time of termination. Upon receipt of written notice, you shall attempt to terminate all commitments

and otherwise minimize all costs.

To order that the work of the contractor be measured up and to take such part thereof, as shall be unexecuted, out of his heads and to give it to another contractor to

complete, in which case, any expenses, which may be incurred in excess of the sum, which would have been paid to the original contractor, if the whole work had

been executed by him (as to the amount of which excess expenses the certificate in writing of the Engineer-in-charge shall be final, conclusive and shall be borne and

shall be paid by the original contractors and shall be deducted from any money due to him by the DGVCL under the contract or otherwise from his security deposit of

the proceeds sale thereof or a sufficient part thereof.

20.FORCE MAJEURE:

Force majeure is herein defined as

(1) Any cause which is beyond control of a Seller or The DGVCL as the case may be

(2) Natural phenomena including but not limited to weather condition, floods, droughts, earthquakes and epidemics

(3) Acts of any Governmental authority domestic or foreign including but not limited to war, declared or undeclared, priorities, quarantine, embargoes, licensing

control or production or distribution restrictions

(4) Accidents and disruptions including but not limited to fires, explosions, breakdowns, of essential machinery or equipment and power shortage

(5) Transportation delay due to force majeure or accidents :

(6) Strikes, slowdown, lockouts and sabotage

(7) Failure or delay in the Seller’s source of supply due to foregoing force

majeure causes and

8. Failure to reach agreements as set forth below.

a. The Seller shall not be liable for delays in performing his obligation resulting directly or indirectly from any Force Majeure cause as referred to and defined in

paragraph (a) above.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

b. The Seller shall within 10 days from the beginning of any such delay notify the DGVCL in writing of the cause of delay.

(c) The DGVCL shall ascertain the facts and the delivery period shall subject as hereinafter provided, be extended for a period equal

to the time lost by reason of any such cause even though such cause may occur after the Seller’s performance of his obligation has

been delayed for other causes. If such delay lasts for more than 6 months, the DGVCL and Seller shall immediately consult each other

for purpose of agreeing upon a reasonable basis on which the contractor shall resume production of the unfinished equipment and if

the parties do not agree upon a solution of the problems involved, including adjustment of the price, such price adjustment being both

upwards and downwards depending on the variation in the base indicates of materials and labour (Provided however if complete

dispatch is made within 12 months from the commencement of delay there shall be no price adjustment) then either party may, by

written notice, cancel that portion of the equipment which is delayed. In the event of cancellation, the parties shall endeavor to agree

on the amount of reasonable and proper cancellation charges, if any, if they fail to reach an agreement within 90 days after the date of

cancellation, either party may refer the matter to arbitration pursuant to Article 40. All the provisions clause shall apply whether the

disruption caused is total or partial in its effect upon the ability of the Seller to perform.

21.If you are in a position to quote, your tender in quadruplicate should be submitted to this office on or before

due date. If the Bidder wishes, he may familiarize himself with the site conditions by visiting plant / site office.

Any representation at a letter date in this regard shall not be entertained. On production of proof of purchase of

the tender documents, the site officers will permit for site visit.

The DGVCL reserves the right to accept any tender and or to reject any or all tenders without assigning any

reason thereof. No correspondence shall be entertained in this regard.

Yours faithfully,

Enclosure: As Above.

EX. ENGINEER (O&M),

DGVCL, Sachin Dn, Surat.

TECHNICAL SCOP OF WORK

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

2. The work entrusted as per the contract should be soundly constructed in accordance with the best practice

and should present a neat appearance when complete. All the works have to be carried out accordingly to

the drawing and specifications and as per the instruction of Engineer-in-charge. There should not be any

damage or injury to material of other’s property during transport or erection.

3. Before commencing erection of items, the contrctor will be provided, with the pole

schedule and lay our map which gives the type of the support number of guys,

earthing etc. are every one of the location market in the layout map.

3. Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable to locate poles

at such points special pre-cautions about foundation will have to be taken and work carried out as per

instruction of Engineer-in-charge.

4. The spans shall be specified in the pole schedule in the minimum spacing between the power conductors

and neutral shall be as shown in approved drawings.

2. SUPPLY OF MATERIALS :-

All materials such as LT cable, transformer Dist.Box,Kit-Kat fuse, fuse elements, breather, insulated conductor, earthing plate etc.

required for erection will be supplied at the Company Stores at Sachin Store only The rates quoted should be inclusive of

transportation to site from the above stores and erection work. The conductors will be supplied in coils or in drums as per standard

packing received from suppliers. The crates should be returned to the stores and stacked at the directed place.

The earthing device shall be of the pipe /coil / G.I. strip type as indicated in the pole schedule. The work of

earthing must be carried out as per drawing and at the places selected by the field Engineer. Coke or Charcoal

powder & salt will have to be procured by the contrctor Erection of earthing should be carried out under the

supervision of the representative of the Engineer-in-charge. No. amount will be paid if the work is not done in

accordance with their instructions. Contractor has to submit photographic evidence with clear visibility of earthing

pit, salt coal, GI Strip, transformation location number in soft copy with file name.

A soft copy of photograph in CD/DVD taken by camera, not than 2 MP (1600 X 1200 pixel) with necessary

content and visibility as above shall be submitted with final bill at the cost of contractor.

Water should be poured in the earth pit.

The earth resistance of transformer natural & body should be tested by an earth magger & it should be not be

more than 2 Ohms after earthing.

The contractor should measured value of earthing after work carried out and shall submit written work completion

in prescribed format.

Name of Date of T/C location Before After

feeder execution & name earthing earthing

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

7. GENERAL CONDITION OF CONTRACTOR:-

1. All single pole structures, special strucial; structures & fitting of cross arms, earthing etc. should be carried

out according to standard drawings available or reference in the Company’s Divisional Office.

2. Quantities: - The quantities mentioned in the accompanying schedule are only approximate, Actual

quantities may increase or decrease according to the local conditions. The company reserves the right or

revising or deleting any of the quantities to be erected by during the execution of the contractor and the final

quantities actually erected by the contractor will be calculated and paid for at the rates given in the

contractor schedule of rates.

a. Whenever there is an excess work carried out by a contractor beyond the technically sanctioned amount

against the work order, the approval for the excess quantity of work done should be obtained from the

competent authority as per Company’s rules.

3. Dakshin Gujarat Vij Co.. Ltd. Does not bind itself to accept the lowest or any tender.

a. Closing down and recommencement of works at all stages must be intimated by the contractor to Engineer-

in-charge or Vice-versa in writing with reasons if any failing which their claims for extension of time will not

be entertained.

4. The work will have to be carried out as per programmed fixed out by the Company and the contractor should

employ proper and competent supervisors who should thoroughly supervise the execution of work by being

on present on the work site through out.

5. No tools will be supplied except jointing dies by the Company and the Contractor should make his own

arrangement to get adequate quantities of all other tools in order to complete the job within the prescribed

period jointing dies will be supplied free of charge.

6. The contractor shall be responsible for breakage, loss, theft of materials during transit or erection issued to

him from stores till the time, the work is handed over to and taken over by the Company.

7. Starting of work and commenced period: the erection work should be commenced within 7 days from the

date specified in the order issued by the Executive Engineer and should be completed within the prescribed

period for each work.

8. Minimum period of Guarantee if during 12 calendar months from the date of handling over charge after

completion of work the erected lines are found defective in any way, the same should be rectified by the

9. All the general conditions of contract to the company will be applicable to this order. An agreement is to be

sighed in the prescribed form.

10. R.A. Bills – Bills will be prepared once a month looking to the progress of the work and payment will be as

a. Running bills may be paid on the works carried out after measurements are recorded upto 80 % and on

submission of material account by the contractor.

b. Final bill for the contract will be paid after completion of work recording measurement and after submission

of materials account by the contractor.

11. No material of the company’s should be left on the lines without supervision.

12. Contractor must get the requisition, three days before he requires the materials on site from the Engineer-in-

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

13. The payment through R.A. Bill shall be made only to extent of 80% of the total value of the work done. The

amount so with held will be released on furnishing by the contractor the material account statement of the

relative R.A. bIll.

14. The contrctor after completion of the work shall prepare & tender the final detailed materials account of the

materials received by him from the Company’s stores within one month from the date of completion of

work,if,however the contrctor does not tender the material account a Register A.D. Notice will be issued to

him, if within ten days from the date of issue of such notice there is no replay from the contrctor, the material

account will be finalized and recoveries made as per the Company’s account which Shall have to be

account which shall to be accepted by the contractor. Disputes if any raised later shall not be entertained.

15. The contrctor is bound to complete the work within the specified period for each work, given by the

Executive Engineer.

16. The Contrctor will remain in force for the period of 12 Month from ______________________________ to

17. Priority of work would be decided by the Executive Engineer and contractor shall carry out the work within

the stipulated period for the order issued by the Executive Engineer.

18. The contrctor must have adequate resources and gang of unskilled and skilled persons to under-take the

work at different place.

19. The contrctor will be given separate order for each work on the basis of the rate contract order, the date of

commencement and date of completion of work will be stipulated in order which the contractor has to agree

otherwise the penalty will be livable for the completion of work as per Company’s standard condition.

20. The soil may be hard or normal the tender should fill in the rate after seeing the site.

21. The contractor shall be responsible for returning the residual materials after completion of the contract and if

he fails to return the balance material supplied to him by the

22. Company, the cost of the residual materials will be recovered from the contrctor at material account plus

15% It is certified by the contrctor that-

1. Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and provision of

the ‘’ The Tender and contract for work’’ as applicable and in default there of to forfeit and pay to the

Company sum of money as become due.

2. The full value of the ‘’Earnest Money Deposit’’ paid herewith shall be absolutely forfeited to the

Company should I/We not deposit the amount of specified security deposit-in-time.

3. The competent can delete any time in Schedule ‘’B’’ in the tender.

4. I have filled in rates after visiting the site of work personally.

Date: Signature of Contractor

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Description Qty. Rate Unite of Total

Labour charqe for

providing of HT/LT

bushing goti if

Replacement of LT N.A.

1.1 bushing Goti/Rubber No. 40

Replacement of HT N.A.

1.2 bushing goti/Rubber No. 40

Providing of half stud N.A.

2 on LT side up to 1OO No. 66 20

KVA TR, if required

Providing of AL. Patta N.A.

on LT side up to

Providing of AL. Patta N.A.

4 on LT side up to 500 No. 165 10

KVA TR if required

Check and Tight earth

conneclion, if required

provide lugs & nut-bolt N.A.

5 to the neutral terminal LS 50

of TRF and to the

body terminnl of TRF

and dist box earth

Replacement of N.A.

damage LT cable with

6 new one of right No. 150

capacity(cable to be

provided by DGVCL)

Providing a new N.A.

termination in form

of R,Y,B and N core

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Termination of N.A.

Termination of 300 Sq N.A.

Termination of 150 Sq N.A.

Termination of 185 Sq N.A.

Termination of 240 Sq N.A.

Measurement of N.A.

Voltage and Ampere

8 during maximum load 150

nos of T/C per day.

Check Oil leakage N.A.

valve/gasket/tank leak

etc. and if leakage

found at attend by

providing adhesive

material, m-seal and

give detail of leakage

and Topping of oil to

maintain proper oil

level (oil to be

provided by DGVCL)

10 Replacement of LT

Dist Box if required

Fixing of new dist. Box

with complete wiring

including clamps, nut

bolts etc. (Suitable for

kit kat fuse/HRC

fuse)LT distribution

box must be of SMC

10.1 (GTP/SPECS. to be No 3150

submitted of OEM)

and to be supplied

from register vender of

GUVNL and their

subsidary company all

the testing norms will

be applicable to this

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

deteriorated/providing

LT dist. Box with new

capacity & crediting it

to store.(Suitable for

kit kat fuse/HRC fuse)

LT distribution box

10.2 material No 3150

(GTP/SPECS. to be

submitted of OEM)

and to be supplied

from register vender of

GUVNL and their

subsidary company all

the testing norms will

be applicable to this

deteriorated/providing

LT dist. Box with

capacity & crediting it

to store.(Suitable for

kit kat fuse/HRC fuse)

LT distribution box

10.3 material No 3150

(GTP/SPECS. to be

submitted of OEM)

and to be supplied

from register vender of

GUVNL and their

subsidary company all

the testing norms will

be applicable to this

Checking and N.A.

Replacement of Kit-

11 Ket fuse if required. No.

(Kit-Ket fuse to be

provided by DGVCL)

11.1 100 amp Kit-Ket fuse N.A. No. 20

11.2 200 amp Kit-Ket fuse N.A. No. 20

Checking and N.A.

Replacement of HRC

fuse base if required.

(HRC fuse base to be

provided by contractor

of std. make with type

test certificate

630 amp HRC fuse N.A.

400 amp HRC fuse N.A.

12.2 base No. 525 50

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

250 amp HRC fuse N.A.

Checking and N.A.

Replacement of HRC

fuse bridge if required.

(HRC fuse bridge to

contractor make with

type test certificate

13.1 630 amp HRC fuse N.A. No. 690

13.2 400 amp HRC fuse N.A. No. 490

13.3 250 amp HRC fuse N.A. No. 352

Providing of proper N.A.

size of fuse element

14 on HT side (on D.O. No. 15 30

fuse with cleaning of

Providing and N.A.

replacement of sundry

15 Items like nut,bolt, LS 0 200

appropriate size

16 General Condition

clean off all dirt etc

from the body of the

transformer and tighten

all nut-bolt etc

Clamping of LT cable

16.2 as per instruction of in

charge supervisor.

surrounding area

nearby transformer

center, treeming of tree

branches, removing of

Submission of the all

activity done at location

wise in prescribed

16.4 proforma format with

signature of in charge

of supervisor and

Providing of Breather if

not available with JOB 150

16.5 transformer (Breather

to be Provided by

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Providing of Insulated

jumper at HT side from

D.O. fuse outside to TC

.all 3 nos. (Jumper wire

will be Provided by

Meggar Value taken (1)

16.7 HV TO Body (2) LV TO

Body (3)HV To LV

TC maintainance digital

data submitted as per

instruction of Engineer

Supply & Providing of

Earthin g ( Neutral /

Body / Distribution

Box) using G.I.Strip (

size 25mmx3mm flat)

to neutral terminal of

X'mer and Dist.Box

neutral terminal with

Mtr PVC Rigid pipe,

17 Earthing Plate & 20 kg N.A. No. 255 595

salt & 20 kg coal.

G.I.Strip should be

brought proper shape

up to the equipment (

Earth resister to be

measured and Earth

maintained as per

std.norms of DGVCL)

LT Side Brass half

stud with 2 no brass

nut & washer of size

LT Side Brass half

stud with 2 no brass

nut & washer of size

LT Side Brass Nuts

12 mm Brass LT side

20 mm Brass LT side

30 mm Brass LT side

12 mm Brass LT side

20 mm Brass LT side

30 mm Brass LT side

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Breather plastic

transparent body cast

metal cap and bottom,

1/2'' thread pipe,250

grams.( Dry gel weight

Breather plastic

transparent body cast

metal cap and bottom,

1/2'' thread pipe,500

grams.( Dry gel weight

21 PIC Earthing

Supply, Installation,

Commissioning of

Maintenance free,

Ready Capsule, Pipe

in Cage(PIC) Type,

Earth Electrodes for

21.1 HT Feeder pole having Nos.

2000 MM. Electrode

length as per the

specification and

drawing attached with

Supply, Installation,

Commissioning of

Maintenance free,

Ready Capsule, Pipe

in Cage(PIC) Type,

21.2 Earth Electrodes for Nos.

HT Feeder pole having

3000 MM. Electrode

length as per the

specification and

drawing attached with

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Supply and installation

of 25*3mm GI strip

having hot dip-

galvanized-zinc

coating of 80-100

microns without any

joints or welding. Both

the end of the GI strip

should be connected

with GI nut bolts and

required fabrication

work for giving

separate earthing

1. Neutral of the

2. MS Structure of

the transformer

arrestor(Approximately

25 meter GI strip per

transformer center-as

per requirement and

Engineer-in-charge)

(3) earth pits required

for three separate

Supply and installation

of UPVC standard

make pipe of 1.25”

diameter for covering

GI strip with UV

protected cable ties of

550*7.6mm size to

21.4 bind with pole face Mtr

meter UPVC pipe for

GI strip covering per

transformer as per

requirement and

Engineer-in-charge.

Supply & Installation

of RCC Chamber in

separet Pipe In Cage

21.5 (PIC) type earthing as No

specification and

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Supply and Installation

Transformers HT

Terminal protector (UV

22 Resistance) with using

95/120/150 sq.mm Set

long barrel aluminum

lug. (1Set = 3 Nos i.e.

Supply & Installation

of HT EPR Tap on

11/22 kV Distribution

Transformer with

replacement of bare

conductor by HT ABC

conductor (DO bottom

23 side to transformer)

after removal of semi Set

conductor by HT ABC

(6 inch both side). HT

ABC to be supplied by

Nos i.e. on R, Y, B)

Supply & fixing of upto

33 kV Conductor

sleeve for Busbar to

Drop out Fuse and

Drop out fuse to

24 Transformer H.T.

including Busbar (12

mm sleeve) as per

technical specification.

(All Materials will be

supplied by Agency)

Supply & fixing of Disc

FRP(Non-flammable)

material with Weather

resistant, Non-

conductive bird guard

MM, Width =1.25 MM,

one side cut from ID to

OD. (All Materials will

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Supply & fixing of upto

33 kV Conductor

sleeve for Busbar to

Drop out Fuse and

26 Transformer H.T.

without Busbar (12

mm sleeve) as per

specification. (All

Materials will be

supplied by Agency)

Before commencement of work you should take approval of Alluminium

Lug (3D/Hex make) and

HRC fuse BaseType Test required and chemical earthling type test

Rates are exclusive of all Taxes.

TDS GST and GST Will be Applicable As per Govt. rules & regulation.

1.Whatever Steel Material removed after replacement should be credited to Store.

2.Contractor has to carry out work under Surat-Rural Division.

3.The contractor has to collect all the required materials from DGVCL store as well as credited the dismantle material to the DGVCL store at their cost.

The rates are required with all taxes but exclusive of GST.

4.Party has to work at his own risk.

5.Contractor should have to provide safety tools while working at site.

6.All material utilized for above work must be IS standard only.

7.GST Unregistered Contractors /Suppliers /Fabricators should not be allowed for the bid.

8.ERDA tested certificate should be submitted and material ERDA tested certified should be used.

9.All material which is in bidder scope, with sample and type test submitted at division office before work

10.Bidder responsible to fill and submit tc maintenance praforma and its digital record (excel sheet) as

design by Engineer in-charge, every Friday both record and photograph are submitted at division office.

11.Bidder shall take 4 nos photograph of each location (top to bottom view with ground, transformer name plate,

conservator oil level, google map location).

Executive Engineer (O&M),

DGVCL, Sachin Division Div.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

NOTES TO THE PRICE BID

Above rates shall be exclusive of all taxes/duties/levies etc.

Bidders shall have to furnish relevant documents for payment of work contractor tax / GST as per applicable along with each R.A. Bill.

The work shall be executed by successful bidder within the over all tender /work order value.

Individual quantities may vary with actual execution of work. The same shall be accepted within the overall value.

Cast Iron/GI plate, 1-Ph service wire, egg areal insulator, will be issued by the DGVCL. The same shall have to be drawn from

respective RSO/Division Office Store and all other material required to complete the work shall be arranged by the bidder.

The bidder shall have to keep the tender valid for 180 days from the returnable date of the contractor.

The work shall not be sub let to any other contractor.

SPECIAL INSTRUCTION TO THE TENDERER

1Tender fee is non refundable.

2The Tenderers shall have to submit the Tender duly filled in without any additions / alterations Online only.The Tenderers are

forbidden from furnishing their own printed / typed commercial and other terms and conditions.

3The tenderers shall specifically note that the Tenders are invited on percentage basis only.

4The Tenderers shall specifically note that the quantities mentioned in the Tender are likely to vary as per the actual requirement /

work involved. As such, the successful Tenderer shall have to execute the work at the same rates of the order for the changed /

increased quantities, if any, without any extra compensation whatsoever.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

5The Tenderers will ensure submission of the Tenders duly filled in before the due date and time, Online only. Offer by Hand Delivery or By Courier will not be

6IF TENDERER HAVE PAID TENDER FEE and EMD BEFORE OPENING OF THE TENDER Online.

7Tendered is not allowed to transfer their offer to other firm who have not purchased the tender document nor to the firms who have purchased the tender document.

NOTE: - if you are the lowest than , You had to pay SD, Execute the agreement, Indemnity Bond, P.F., License Copy, Original

solvency Certificate, PAN Card No., GST Registration No , PF Registration ,Bank Account No, Bank Name & Address, Contact No of

the Branch, IFSC No, Sub order may be issue after complete the above official tender formalities.]

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

(To be furnished with Technical Bid)

SCHEDULE OF GENERAL PARTICULARS.

1.00Name of Bidders.:

2.00Address of Bidders.:

3.00Telegraphic/Telex Address of the Bidders.:

4.00Bidder’s proposal no. and Date:-:

5.00Bid validity period (not less than four months).:

6.00All schedules filled in - yes/no.:

7.00All deviations brought out in the schedule of deviations.:

8.00Is the Bidder agreeable to under take this contract if the :

deviations stipulated by him are not acceptable to the purchaser.

9.00Whether earnest money furnished as specified and details.:

10.00Current registration no. with DGTD if any.:

11.00Place of manufacture (equipment-wise).:

12.00Service facilities.:

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

13.00Name of Bidder’s officer to whom reference may be made :

for expeditions co-ordination.

14.00Is Bidder agreeable to pay in Cash or in the form of an :

acceptable bank Guarantee for security Deposit &

performance Guarantee.

15.00Price Quoted are firm as required:

(Firm prices are only acceptable).

16.00Warranty period from take over of plant/:

17.00Whether terms of payment is stipulated in bid document:

18.00Guaranteed completion for

a)Design & Engineering.:

b)Supply of all equipment parts:

c)Erection work

d)Total completion period:

19.00Are the completion periods as above guaranteed under:

20.00Are the equipment guaranteed as per various:

guarantee clauses of bid documents?

Name of the firm………………………………………..

Signature………………………………………………..

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Designation…………………………………………….

DAKSHIN GUJARAT VIJ COMPANAY LTD.

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with DGVCL

Tender specifications, Guaranteed Technical Particulars and drawing as mentioned in the Tender

Specifications. There is no commercial or Technical deviation (except the deviations shown in

Annexure of Technical Deviations) in the offer from DGVCL Tender Specification. I undertake to

abide by DGVCL Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to supply

materials strictly as per DGVCL Technical specification / Guaranteed Technical Particulars / Drawing, even if any

technical deviations are mentioned by

me. I also undertake to abide by all commercial conditions of DGVCL, including delivery schedule.”

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be out rightly ignored in

the absence of above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to DGVCL

specifications, Guaranteed Technical Specifications, Drawing and commercial terms and

conditions and false certificate is given by the Tenderer, then DGVCL will not deal with the firm for the

present Tender. It is, therefore requested that the Tenderer should take care in giving their offer and submission

of documents, including Type Test certificate.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

4. The conditional tenders will not be accepted.

SCHEDULE FOR DEVIATIONS FROM TECHNICAL SPECIFICATIONS

(To be furnished with Technical Bid)

All deviations from the specification shall be filled in by the Bidder in the schedule.

sl. Reference Deviations Justifications

It is hereby certified that the above mentioned are the only deviations from technical specification of the inquiry.

Seal of Company. Name of the Firm:

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

SCHEDULE FOR DEVIATIONS FROM GENERAL TERMS & CONDITIONS OF THE CONTRACT

(To be furnished with Technical Bid)

All deviations from the General Terms & conditions shall be filled in by the Bidder in this schedule.

Section Specification No. Clause No. Deviations

It is hereby certified that the above mentioned are the only deviations from General Terms & conditions of the

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Seal of Company. Name of the Firm:

Bidder’s experience

The bidder should furnish here a list of similar jobs executed by him to whom a reference may be made by the purchaser in case of the purchaser

considers such a reference necessary.

Period of Client with

Sr. Name & Description Person to whom

Construction and detailed

of work Value of work reference to be made.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Seal of Company.Name of the Firm

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

E OTHER CONDITION OF SUPPLY:

The Company’s General Conditions of contract will apply to all contracts and supplier will be deemed to be fully aware of the Company’s general conditions of

contract for the supply of plant equipment and materials except the conditions modified in this commercial terms and conditions and any ignorance of these

Conditions, will not exempt supplier from their liability to abide by the same. Copies are available from the Division Office.

2. Although the materials have to be supplied as per ISS and or as per the tender specifications, the Company will take random samples from the materials supplied

and subject them to tests according to ISS in approved laboratories. The materials should stand these tests and if the materials do not stand these tests, they will be

summarily rejected and the supplier should make immediate arrangement to replace them with standard materials and after getting them duly inspected and

3. If in any company, the interest of any employee of the DGVCL or his relative as defined in Section VI of the Company’s Act.

is 10% or more, DGVCL will not deal with such company at all. Tenderer therefore, must specifically disclose this fact in his technical

Bid. Non-disclosure of such facts would disqualify the Tenderer for further dealing with DGVCL.

4. JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Court under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e. DGVCL,

CORPORATE OFFICE; SURAT.

Tenderers are submitting their offers with the conditions of advance payment along with the order; such conditions are not acceptable by the Company.

5. The Tenderer if being an agent, who submits its offer to Company, will have to give information and declare the name of the principle from which he will procure

the materials and supply to Company along with company’s written confirmation about quality and backup performance guarantee. Only on getting complete

information from Agent, such offer if found suitable shall be taken in consideration.

6. Company reserves the right to cancel any or all the offers / bids or to accept any offer without assigning any reasons. Also in case Company finds that there is an

attempt of cartel in the prices, Company reserves the right to consider or reject any or all the parties offers without assigning any reasons thereof.

7. Company reserves the right to increase or decrease the quantity against each item/s while placing the order.

8. All the suppliers / manufacturers should possess high quality ISO 9001 / ISO 9002 Certificate within 2 years. Other things being equal the company possessing the

ISO 9001 / ISO 9002 license will be given preference if other requirements match.

9. The tenderers are required to furnish the technical information and the guaranteed technical particulars (GTP) along with company seal and signature of the

Tenderer on each and every page / papers of the tender documents.

10. All the costs of the stamp papers are to be borne by you as per the Govt. Of India’s latest guidelines.

11. Tenderer should invariably fill up all the details of all the Annexure including the prices in the Price Bid Annexure of this tender document. This is mandatory. Also

all the Annexure should be duly signed by authorized signatories with their rubber stamp and along with Company’s Rubber (Round) seal / stamp affixed on each

12. If the Tenderer fails to pay the Security Deposit or defaults in execution of the order placed or if Company suffers any financial loss due to this, then Company will

be at liberty to adjust the amount from other orders of the same firm or by enchasing the Bank Guarantee.

13. LABOUR LAWS:-

Persons below the age of 18 years shall not be employed for the work. No female workers shall be employed in the night shift between 07.00 P.M. and 6.00 .A.M.

Contractor shall maintain a valid labour license under the Contract Labor

(Regulation and abolition) Act for employing necessary manpower required by him. In the absence of such a licensee, the contract

shall be liable to be terminated without assigning any reason thereof. Contractor should also employ qualified and experiences

persons as per requirement of Electricity Act and rules for carrying out supply and erection work under this contract.

The Contractor shall at his own expenses comply with all labour laws and keep the DGVCL indemnified in respect thereof. Some of the major liabilities under various

labour and industrial laws which the Contractor shall comply which are as under:

Payment of contribution by way of Employer’s Contribution towards Provident Fund. Family Pension Scheme Deposit Linked

Insurance Scheme, Administrative charges etc. at the rates made applicable from time to time by the Government of Gujarat /

Government of India or others Statuary / Authority.

Payment of Deposit in respect of each contract labour with the Office of Commissioner of Labour as per the Contract Lab our

(Regulation and Abolition) Act.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

License fee as prescribed under the Contract Labour (Regulation and Abolition) Act and Rules framed there under depending upon

the number of workmen.

Paid leave facility and wages as per the provision of the Factories Act., at the rate of one day for every 20 days of working. Identify

Cards as prescribed under the Factories Act., with photo affixed thereto for identification.

Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act., Any payment to the

Contractor’s employee arising out of any claim of dispute under the Industrial Disputes Act,1947 or any other Labor Laws.

Payment of compensation in case of accidental injury.

Provision of crèche if the female laborers employees are more then

Maternity leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the various labor laws, in

force from time to time, from Statutory Authorities like State Government / Government of India, which the Contractor shall have to

The Contractor has to pay 1% Labour welfare Cess of order value to the concern Government Department. The rates Shall be inclusive of the same.” The proof of 1%

Workers Welfare Cess payment made by the contractor to the appropriate department shall be submitted to DGVCL along with bill, falling which appropriate amount

shall be deducted from the bill and deposited to the respective government department by DGVCL.

14. PROVIDENT FUND AND FAMILIY PENSION SCHEME:

The Contractor shall submit along with his bills (Month wise) a Statement regarding deduction against employees Provident Fund and

Family Pension Scheme in respect of each concerned employees. The contractor’s contribution and the workers’ contribution towards

Provident Fund and Family Pension Scheme shall be done at the rate made applicable by the Government from time to time and

deposited by the contractor with Regional Provident Fund Commissioner Surat.

15. DEPOSIT LINKED INSURANCE SCHEME:-

The contractor shall have to deposit 1.2% of the wages in respect of employees who are members of the Provident Fund as the

contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner, Surat.

16. ADMINISTRATIVE CHARGES:-

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contactor with Regional Provident Fund

Commissioner, SURAT at the rates applicable.

17. PAID LEAVE FACILITY:-

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall be provided by the Contractor to

his workers. He shall maintain Leave Records, Leave cards for individual labourer which shall be duly verified approved and certified

by the authorized Officer of the DGVCL.

18. WORKMEN’S COMPENSATION ACT AND EMPLOYER’S LIABILITY INSURANCE:

The Contractor shall cover all his employees under workmen’s compensation act and under its liability insurance. The DGVCL shall

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

not be responsible for any payments of compensation to the workers / supervisor of the contractor for fatal or non fatal accidents

during the tendency of the contract.

The contractor shall employee adequate number of qualified and experienced staff at site for daily supervision and for maintenance of

various registers and records rejected under the law and contract. No payment for supervision shall be admissible. The list of names

of such persons with their qualification and experience should be furnished with the tender.

19. CONTRACTOR TO INDEMIFY THE DGVCL:-

The Contractor shall indemnify the DGVCL and every officer and employees of the DGVCL including, Engineer – In-charge and his

staff against all actions, proceedings, claims, demands, cost and expenses whatever, arising out of or in connection with the matter

referred herein above and elsewhere and against all actions, proceedings, claims demands, cost and expenses which may be made

against the DGVCL or Government for or in respect of performance of the obligation under the contract documents. The DGVCL shall

not be liable for or in respect of or in consequence of any accident or injury to any workman or other person in the employment of the

contractor or his sub-contractor and the contractor shall indemnify and keep indemnified the DGVCL against all claims, demands,

proceedings, cost, charges and expenses whatever in respect thereof or in relation thereto.

20. WORKMEN’S COMENSATION AND EMPLOYEES LIABILITY INSURANCE

Insurance shall be effected for all the Contractor’s employees engaged in the performance of this contract. If any of the work of subject

matter, the Contractor shall require the Sub-Contractor to provide workmen’s employers liability insurance for the latter’s employees

and ensure that such employees are covered under the Contractor’s Insurance.

21. WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR:-

The Contractor shall pay minimum wages per day to his Labours / Workers as per rates fixed under the minimum wages Act. The

wages of every Contract Labour employed by him under this contract shall also be paid by him before the expiry of 7th day from the

last day of the month in respect of which the wages are payable ( i.e. wages of a month have to be paid by him in the first week of the

Any default will result in cancellation of contract work with or else the Contractor shall be punishable to the extent of Rs. 100/- for each

day of default.

The Contractor shall give his Addresses, Telephone Number and etc. to the DGVCL, so that, in case of labour trouble etc. the

Contractor can be contacted. The Contractor shall arrange to have his office within working area and the contractor keep himself

present throughout the working hours.

The contractor who are having separate P.F. Code No. from RPFC, it should be ensured that all the contract labourers are covered

under the Provident Fund scheme, and employees’ pension scheme and their contributions are remitted regularly to the concerned

Xerox copies of the challans in this regard be collected from the concerned contractor and kept in the file of the concern contractor.

22. INCOME TAX:-

Income-tax at source at the prevailing rate will be deducted from your bill in accordance with the provision of Income-Tax Law sand to

that effect a certificate will be issued to the contractor.

As the material is to be procured by the successful bidder, the contractor shall make its own arrangement to avoid breakage, losses

and wastages of material etc. And no wastage on this account shall be considered payable by the DGVCL.

DGVCL reserve the right to check all the activities carried out by the successful bidder at each stage or during execution to see that

the work is executed as per the various drawings, standards, norms, rules and the regulations of the DGVCL.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

24. PRESENTATION OF BILLS:-

The bills for the work executed including cost of material consumed is to be prepared in Quadruplicate and submitted 03 copies to the

above mention Sub- Division in Charge of the work who will in turn process the same and for necessary payment. These bills shall be

serially numbered.

The contractor may note that no payment shall be released for the additional quality supplied which is not required for completion of

The Contractor has to submit the final bill along with the material consumption statement along with other required data’s of the work

carried within 3 months from the date of completion of work.

For non-submission of part submission of above information, no bills shall be processed.

25. WAY LEAVE /ACCESS TO LOCATION / RIGHT OF WAY:-

DGVCL will assist to get the permission from various government agencies for carrying out the underground cable laying work i.e.

Municipal Corporation/ Nagarpalika /B&C/ PWD/ Forest etc. If require DGVCL shall issue letter of permission on its letter pad. The

successful bidder shall have to cut tree branches/tree at his cost. In case of delay due to procedure in obtaining permission from

authorities then respective time delay will not be considered for time period of the sub order.

It will be the contractor’s sole responsibility to take the materials up to the location. Any path way, temporary road, temporary bridge

required will have to be provided by the contractor at his cost. If for any reasons, the above is not feasible, the contractor at his own

cost shall have to arrange transportation by head loads.

The contractor will be deemed to be very well familiar with the route of the Distribution line before giving the offer. Not withstanding the difficulties of terrain location

approaches way leave and other obstructions the price quoted for all the items of erection I the Schedule of Section shall not undergo or any change at any stage or

granted by DGVCL for any special rates / consideration.

26. The enclosed List of Annexure and Documents should be invariably submitted along with the tender:

1) Technical Bid should be submitted separately with all Annexure and all relevant papers as asked in tender. On envelope mention “TECHNICAL BID ONLY”.

Mentioning the TENDER NO.

2) Schedule–“B” Price Bid to be submitted in the Separate Price Bid cover super scribed “PRICE BID COVER ONLY” mentioning the TENDER NO.

3) Technical Specifications with Guaranteed Technical Particulars.

All the above documents should be duly filled in, signed & stamped with company’s seal should be submitted along with the Technical Bids and Schedule–“B” to be

kept in the Price bid cover.

27. Please note that any additional conditions / deviations, if any, found in the Commercial terms & conditions then the Price Bids of

such tenderers will not be opened and no further correspondences in the matter will be allowed.

28. All the tenderers must ensure that all the relevant documents / papers submitted with the tender should be serially numbered, properly bounded / tied together

and properly documented. This must be adhered to.

29. All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without making any further reference.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

Signature of Contractor EXECUTIVE ENGINEER (O&M)

DGVCL, SACHIN DIV., SURAT.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

COMMERCIAL TERMS & CONDITION FOR Tender for ARC works of maintenance of distribution transformer

center at ALL, Sub division and if required at other Sub division Under jurisdiction of Sachin Division Division.

1. TENDER SPECIFICATIONS:

All technical specification should be ISS/ISI/BIS. Specification framed out by the Company is separately brought out in the tender

documents. No deviation in specification shall be allowed and Company’s decision shall be final. The Company also desires that all

the suppliers should possess high quality ISO 9001 / ISO 9002 certificate within 2 years from 1/1/2001 and other things being equal,

suppliers who possess ISO 9001 / ISO 9002 certificate will be given preference in quantity distribution. The technical scrutiny

committee of the Company shall evaluate the techno-commercial view of the tender. Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid.

LATE / DELYAED TENDER SHALL NOT BE CONSIDERED.

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out rightly.

The price bid of those who are techno-commercially qualified shall be opened. After technical bid is opened, for modification, if any, all

shall be given equal chance.

2. The Tenderer must give in his offer, the full name and address with phone, Fax & mobile numbers of the Representative who has

been authorized by the Tenderer to do work with the Corporation on their behalf.

3. The tenderers excepted online only.

The EXECUTIVE ENGINEER (O&M), Plot No-325, Road No-3, GIDC Sachin, Near Palival Chokdi, Sachin-394230

4 DELAYED AND LATE TENDERS:

TENDER SHALL BE ACCEPTED online.

5. Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by the tenderers in CASH (at DGVCL,

Corporate Office; SURAT) and enclose the zerox Money receipt in the EMD cover.

6. EARNEST MONEY DEPOSIT:

E.M.D. at the rate of as per tender. The EMD is payable by Online of The Dakshin Gujarat Vij Company Ltd. It can also be furnished

by way of an irrecoverable Bank Guarantee from any nationalized Bank in a standard format prescribed by DGVCL.

7. SECURITY DEPOSIT:

Security Deposit should be paid within one week after receipt of the LOI. The successful tenderers will be required to pay an amount

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

equivalent to 5 % of the value of the order as a Security Deposit for satisfactory execution of the contract. Such Security Deposit will

be payable in Cash / D.D./Bank/Online guarantee of any nationalized or Schedule Bank. If the full Security Deposit amount is not paid

within one week after the receipt of the LOI, then the Tender will be out rightly cancelled at the risk & cost of the Tenderer (at the

discretion of the Company) and without entering into any correspondences and this will be binding to the Tenderer.

Prices quoted should be FIRM and Exclusive of all taxes.

VALIDITY OF THE OFFER:

The offer will have to be kept valid for a period of 180 days from the date of opening of technical bids. In case of finalization of the

tender is likely to be delayed, the tenderer’s will be asked to extend the same without change in the prices or any terms and conditions

of the offer. If any change is made, original or during the extended validity period, the offer will be liable for outright rejection without

entering into further correspondence in this regard and no reference will also be made.

PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm price basis. Company may go for the price L-2

depending upon the exigency. If Company feels that there is lack of serious competition or any other reasons, Company may

negotiates with the L-1 party. Company’s decision shall be final and binding to all the parties.

11. QUANTITIES:-

The quantities mentioned in the schedule attached herewith are tentative and to be procurred / executed by the successful contractor

at the same rates accepted by the DGVCL in various A/T and all the terms and conditions of the order. However payment shall be

made only for the actual quantities utilized / executed to complete the work.

12. PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and adequately packed to ensure safe arrival at destination.

13. PAYMENT TERMS:

Payment shall be made by the concerned Division Office on completion of the job and production of work completion certificate of the

Division / Sub – Division Office in charge, after following the procedures of D.G.V.C.L. R. A. Bill will be passed as per Company’s

Rules and Regulation.

14. REPEAT/ADDITIONAL ORDERS:

The Company reserves the right to place repeat orders / additional orders on the successful tenderer up to 50% of the original

quantity of the A/T at the same prices terms and conditions stipulated in the original order mutually agreed upon.

15. COMPLETION PERIOD:-

The Tenderer should agree activity wise time bound programme for completion of supply and erection work in all respect as per terms

and conditions of tender specifications.

The Tenderer shall confirm that on placement of order, the work will be commenced, executed and competed as per schedule given

by DGVCL Corporate Office/ Circle Office only.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

16. POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not desirable, if the same is indulged into, it will be considered for

disqualifying the tender. The Tenderer will be required to abstain from pursuing / canvassing the matter, directly or indirectly with any Officers of the Company;

otherwise the same would also amount to disqualification of the tender.

17. Tenderer must submit offers / bids along with requisite descriptive literature etc. in Duplicate (separate sets) clearly indicating as

Original and Duplicate duly signed and stamped by them. Tenderer will be at full liberty to provide information and data’s about his

18. The purchaser (i.e. Company) shall have the right to make any changes, additions / deletions or modifications in any terms / conditions of the tender and / or

specifications as may be deemed necessary by the Corporation at its sole discretion at any time before the due date of opening of the tender.

19. Tenderer should furnish a list of orders for similar works executed by them indicating the name of the party and their order reference to which they have worked to

be furnished. Failure to do this will result on suppliers tender being rejected without any reference. In case of bought out items, they should furnish the back up

guarantee from their principals.

20. Company does not accept the printed conditions of any Tenderer. It will be ignored without any reference; hence tenderers should withdraw such printed

conditions if they have any.

21. The materials should be offered strictly confirming to ISS / BIS / Tender specifications given in the tender. If the tenderer desires to quote with any technical

deviations, they should specifically quote the deviation & the ISS or BIS Nos. in the body of the tender itself under the respective Annexure of this tender document. If

technical deviations furnished by the Tenderer are not agreeable to the Company, the offers may be ignored. However it will be solely at Company’s discretion to

consider the technical deviations OR not for considering the Tender. No correspondence with the Tenderer after opening of the bid will be entertained in this matter.

22. Revision of prices or any commercial terms affecting the price after opening of technical bids shall not be considered and will be ignored.

23. Please give suitable declarations as under: I / We declare that we are Authorized Distributor OR Dealer for all the tendered items.

24. Tenderer should specifically mention in the offers and should indicate in Block letters the name of the Partners / Proprietor / Directors who is / are the signing

If the goods, stores and equipments found defective due to bad design or workmanship, the same should be replaced by you free of

charge if reported within 24 months of their installation at site. You will be responsible for the proper performance of the equipments /

materials for the respective guarantee period.

Signature of Contractor

SAFETY RULES APPLICABLE TO WORK CONTRACTS

1The contractor shall invariably obtain LINE CLEAR PERMIT through concern in-charge Engineer through supervising department’s

engineer and shall observe all rules and Regulations. The contractor shall provide to his labourer all the equipments / accessories

necessary for safe execution of work.

2Only trained and experienced persons should be employed for working. Particularly in places where the working environment is

hazardous, it is a must.

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

3The contractor shall employ such Supervisor(s) who have good understanding and experience of the job entrusted to him. The

supervisor must be familiar with the associated risks and he will remain present to guide the workers regarding safe execution of work.

4Contractor shall use 24 volts lamps for lighting purpose, which are having grill around it (insulated handle in case of hand lamp)

wherever required.

5Safe working environment to workers will be provided and maintained by contractor e.g. In confined spaces provision of fresh air

during welding / cutting operations, In coal Handling Area, Contractor must provide respirator and Breathing equipment’s to their

workers. Wherever require, Helmet, Safety shoes, Goggles etc must also be provided.

6Tools and Tackles used by the contractor should be in safe working conditions. The test certificate issued by competent person

should be kept on hand shall be produced wherever required by DGVCL authorities or any other authorities such as Factory Inspector,

Electrical Inspector etc.

7No person shall be ordered to carry or lift independently heavy weight more than the limit as shown below.

MALE:55 Kg. (maximum)

FEMALE:30 Kg. (Maximum)

8All Electrical equipments on which repair work is to be carried out must be fully isolated and earthen prior to execution of job.

Use insulated gloves of adequate safe voltage rating.

Use safety belt and lifeline in case where work is at elevated place.

Use of appropriate helmet is must while working.

Use double insulated tools of appropriate voltage rating. All above equipments must be checked periodically for its ratings. Use only

proper connectors and socket. Loose wires and connections are strictly prohibited. All portable electrical tools should be suitably

All amendments coming in force in Factories Act, State Factory Rules must be strictly followed from the date of enforcement.

Signature of Contractor EXECUTIVE ENGINEER (O&M)

DGVCL, SACHIN DIVISION., Surat

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

SPECIAL TERMS AND CONDITIONS:

1 . The work is to be executed in the area of DGVCL in all respect as per the instructions of Engineer-in-charge by arranging all

required materials tools, tackles equipment including labours, transportation etc. DGVCL will not pay anything extra on this account.

2. The DGVCL reserves the rights of retrenching and dismissing any person employed for the work if there is complaint against his

misbehavior, misconduct or disloyalty towards job.

3. Terms and conditions regarding industrial laws and other related matters shall be complied by the contractor in all respect.

4. No part of the contract nor any share of interest there in shall in any manner of degree be transferred/assigned or subject by the

contractor directly or indirectly to any person/firm or Corporation whatsoever.

5. The contractor shall ensure that all persons are provided with the safety tools, shoes, etc. as may be required from safety point of

view and all his persons shall follow the instructions issued by the DGVCL from time to time related with the safety and security to

carry out the work.

6. DGVCL shall not be liable for any damages or compensation for any injury or for any accident occurred to any person engaged by

the contractor. The contractor shall keep the DGVCL indemnified thereof.

7. The contractor shall be liable for making good all damages/losses arising out of workmanship, breakages, pilferage, etc. to the

8. Contract period:

1) The contract period will be 12 Month from the date of issue of the Order. However if required, the period of order may be extended

further as per DOP of competent authority.

2) If during the contract period, execution of work is not found satisfactory in any respect, job will be got executed through other

agency at the risk and cost of the contractor. DGVCL reserves the right to terminate your order without assigning any reason.

9. The rates agreed herein shall remain firm till the expiry of contract. The contractor shall not be entitled to any increase or revision

(Statutory or otherwise) or any other right or claim. What so over by way of representation, explanation statement or any undertaking

or promise given or alleged to have given by any employee of the company or due to contractor’s own ignorance on account of any

difficulties or hardships faced by him. The rates as such are all inclusive of all.

10. The rates should be quoted in percentage in enclosed schedule only, both in words and in figures, as specified therein. In case of

any discrepancy between the rates/amount quoted in words & figure, the rates/amount most favorable to the DGVCL shall be

11. Conditional tender will not be accepted and likely to be rejected.

12. The DGVCL do not bind them selves to accept lowest or any tender.

13. The DGVCL reserves all rights to accept or reject any or all tenders without assigning any reason. The terms and conditions stated

above are carefully read by me/us and are acceptable to me/us.

14. The quantity given in Schedule ‘B’ is approximate. There will be increase or decrease in the quantities. Please note that within the

estimated cost quantities of item may very as per the requirement of the Board. In such event, payment will be made on the basis of

actual quantities executed.

Successful bidder shall submit daily report for work executed by them giving details of Name of s/s, Name of feeder, type of kit used

,date of providing kit, sub order no. etc. to concern sub-division & submit weekly report to Ex.Engr.(O&M) Sachin Division Division.

Signature of Contractor

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU

Letter No: DGVCLSDUR/0081/03/2026 Approved Date: 24-03-2026

EXECUTIVE ENGINEER (O&M)

DGVCL, SACHIN DIVISION., Surat

File No: DGVCLSDUR/MSC/e-file/4523/2026/0354/Billing

Approved By: Deputy Engineer,Technical,DGVCLDSRTU