Supply, Installation, and Commissioning of Transformer oil purification plant 5000 LPH

Special Eligibility Criteria

1. 1

   Bidder should be OEM or authorized dealer of OEM. Dealers should attach Tender Specific Authorization from OEM without which their offer will be summarily rejected. (Please refer para 3.4 of Part-B of Sr tender conditions for Procurement from (OEMs) manufacturers or authorized agent / dealers). (i) Bulk or full order will be placed on manufacturers or its authorized agents who has successfully supplied the tendered item [OR] items having description (Transformer oil purification plant) but of different sizes / ratings /capacities (supply here interprets to supply, installation & commissioning being M&P item) to Indian Railways/Govt. Departments/Public Sector Undertakings in last FIVE financial year and current financial year up to date of tender opening. (ii) Supporting documents as proof of credentials such as R.Note/ CRN/ joint commissioning report shall be submitted by the bidder along with their offer and the onus to prove successful supply and commissioning in the stipulated time frame lies on the bidder. Offers submitting credential orders unaccompanied with proof of supply, installation and commissioning are liable to be ignored. (iii) Firm's past performance credentials with Southern Railway will also be taken into account while evaluating the offer.

   Document requiredConfirmation required
2. 1.1

   Supply should be as per tender Description/ Specification/ Drawing.

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3. 2

   Accepted Makes: CEE DEE VACCUM Equipments, CBS technologies, NACH ENGINEERING PVT. LTD only. Bidders should upload / submit product catalogue [OR] Clear product specification and Make/Brand details for their offer, failing which offer will be summarily rejected

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   Tenderers shall confirm the following declaration failing which the offer is likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country,has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

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2. 2

   (i) HSN CODE 8607 and SOUTHERN RAILWAY / TAMILNADU GST NO. 33AAAGM0289CIZQ - (i) Firms with MSME/NSIC Certificate for subject item are requested to submit the same for eligibility towards purchase preference. ii) a) The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. b) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. c) Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. d) Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order. e) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. (ii) In case the successful tenderers is not liable to be registered under CGST/GST/UTGST/ SGST Act. The Railway shall deduct the applicable GST from him / their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
3. 3

   (i) Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY" (ii) MSE firms should submit a copy of valid MSE Certificate at the time of submission of their bid. (As the validity of Udyog Aadhar Memorandum was up to 30.06.2022 it is not considered as a valid document for availing MSE preference).

   Document optionalConfirmation required
4. 4

   Deviations : Bidders are advised to bring any deviation(s) clearly in the technical deviation statement. In case, these deviations are not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity shall be to the disadvantage of the bidder. If it is attached in the Annexure or as attachments, the same are liable to be ignored.

   Document optionalConfirmation required
5. 4.1

   Ambiguous offer will be summarily rejected. Terms of offer must be specific and unambiguous.

   Confirmation required
6. 5

   Warranty Clause : Guarantee / Warranty as per specification, and, in case specification does not contain GC / WC, then GC/WC as per IRS conditions of contract. Warranty for a period of 24 months from the date of final acceptance of the equipment, i.e. after successful trial of one month (30 days) from the date of commissioning.

   Document optionalConfirmation required
7. 6

   Inspection : 1). INSPECTION: By TPI Agency. 2). Tenderers may refer Annexure - 13 of SR Tender conditions. 3). Firm to please mention the place of inspection with full address and pin code. 4). Selection of Inspection Agency is governed by Railway Board Letter No. 2022/RS(G)/779/8 Dated: 04.01.2023. 5) If tender value happens to be less than 5 lakh, then inspection will be by Consignee.

   Document optionalConfirmation required
8. 7

   GST : As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. (B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. (C) Firm should also give a declaration that any additional. Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay. [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/ their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned Tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC

   Document optionalConfirmation required
9. 8

   Offers with PVC will be summarily rejected

   Confirmation required
10. 9

    Timely Commissioning of M&P / Items : Firm to Install and commission the machine within a period of 15 days from the date of receipt at consignee's end or as specified in the purchaser order/contract. In the event of contractors failure to have M&P commissioned by the time or times respectively as specified in contract, consignee may withhold deduct or recover from the contractor as penalty a sum @2% (Two Percent) of the price of M&P which the contractor has failed to commission as aforesaid for each and every month (Part of month being treated as a full month) during which the M P may not have been commissioned, subject to an upper limit of10% (Ten Percent) of contract value

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11. 10

    Packing & Forwarding : The material shall be properly packed in good condition, manufacturing Month & Year of the product to be clearly embossed / marked on the product/boxes/cartoons.

    Document optionalConfirmation required
12. 11

    CAMC : Railway reserves the right through consignee, whether to enter into Comprehensive Annual Maintenance contract or not as per the quoted rate schedules. Firm is contractually bound to provide CAMC services if consignee enters into CAMC contract for 5 years period on post warranty. It is mandatory for the tender to quote for CAMC, offers without CAMC quotes will be summarily rejected. The cost of AMC will be part of the commercial evaluation. The offers received will be evaluated considering total cost of equipment including cost of Net Present Value (NPV) of Comprehensive Annual Maintenance Contract (CAMC) charges for total 5 years as per standard practice. Net Present Value of the cost of CMC for five years after expiry of warranty period of 24 (Twenty Four) months from the date of commissioning.

    Document requiredConfirmation required
13. 11.1

    Tenderer have to quote for CAMC as per following terms & conditions: (i) The duration of the CAMC shall be FIVE years from the date of expiry of the warranty. (ii) Tenderers are required to quote for a period of FIVE years on a yearly basis, giving rates for each year. These rates will be inclusive of all spares, material, and labor costs. Duties and taxes, as applicable, should be indicated separately. All consumable spares and materials shall be part of the scope of comprehensive AMC. (iii) No price variation clause will be acceptable.

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14. 12

    PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Tender Conditions: Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 & 2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as Incorporated in the tender condition.

    Document optionalConfirmation required
15. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Delivery Terms : FOR Destination.
2. 1.1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.
3. 2

   Mode of Despatch : By Road/Rail
4. 3

   Offer validity should be minimum 90 days.

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other sister concerns or affiliates (such as having common Partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.