15TH FINANCE

Name of Work: - Bid Documents for Construction of Wall,

Decorative Benches, Children Playing Equipment &

Landscaping, Tube Well, Recharge Bore under 15th

Finance For Various area at Anklav Nagarpalika, Anklav

Estimated Coast Rs.23,04,336.00

Earnest Money Rs.23,043.00 (1% of Estimated Amount)

Tender Fee Rs.1062.00(Non-refundable)

Class of Agency Class ‘E1’ and above

Time Limit 06 Months

Validity 180 Days From the date of opening

Last Date & Time of Online bid Up to Date: 06/07/2026 Till 18:00 Hrs.

submission and downloading of

Pre-bid conference, venue & date No meeting

Submission Of EMD, Tender Fee Up to Date: 15/07/2026 at the office of chief

&supporting Document about officer Anklav NagarPalika by speed

eligibility post/RPAD only in sealed cover. Duly super

scribed with name of work & tender notice

Date of Opening of Technical Bid On Date: 16/07/2026 at 11.00 am (if possible)

Date of Opening of Price Bid On Date: 16/07/2026 at 11.05 am (if possible)

ANKLAV NAGAR PALIKA,

ANKLAV. Dist.: ANAND

Anklav Nagar Palika Page

02 DETAILS OF TENDER NIVIDA

CHIEF OFFICER, NAGAR PALIKA, ANKLAV

Name of Work :- Bid Documents for Construction of Wall, Decorative Benches,

Children Playing Equipment & Landscaping, Tube Well, Recharge Bore under 15th

Finance For Various area at Anklav Nagarpalika, Anklav

(A) Details of Tender Item:

Sr. Estimated EMD Tender fee Time

Tender Value (1% of In Rs. Limit of

No. Name of Work Estimated

Bid Documents for

1 Construction of Wall,

Decorative Benches,

Children Playing Equipment

& Landscaping, Tube Well, Months

Recharge Bore under 15th

Finance For Various area at

Anklav Nagarpalika, Anklav

(B) Schedule for e-tendering is fixed as under:

Last Date Downloading of tender Up to date: 06/07/2026 Till 18:00 hrs.

On line submission of Qualification bid Up to date 06/07/2026 Till 18:00 hrs.

with technical bid & Price bid document

Submission Of EMD, Tender Fee Up to Date: 15/07/2026 at the office of chief

&supporting Document about eligibility. officer Anklav NagarPalika by speed post/RPAD

only in sealed cover. Duly super scribed with

name of work & tender notice no.

Date of Opening of Price Bid On Date 16/07/2026 and 11.00 Hrs. (if possible)

Date of commencement of work Within 15 days from the issuance of work order

5.00% S.D of Estimated coast shall be paid in the

Security Deposit

form of DD /FDR immediately after the

Anklav Nagar Palika Page

acceptance of tender and, 5% of deduct in every

Three years from the date of Actual date of

completion of work. The of amount 5% security

Defects liability period

deposit shall be released after the expiry of

defects liability period.

C Tenderer shall submit their offer i.e. technical bid as well as price bid in Electronic format on

above mentioned website.

D Submission of Tender Fees, Bid Security and other valid Documents:

Tender Fee inform of DD and Bid Security i.e. EMD in the form of FDR in favor of “Chief

Officer Anklav Nagar Palika“ from any Nationalized / Scheduled Bank and shall be valid up

to 180 Days. FDR issued after the last date of submission of tender will not be considered as

valid or accepted in any case.

Hard Copy Submission Up to Date: 15/07/2026 at the office of chief officer Anklav Nagar

Palika by speed post/RPAD/Courier only in sealed cover Duly super scribed with name of

work & tender Notice No. Pre-Qualification of Contractor Will be Done on the Basis of Hard

Copy Document and Same will be verified On line.

E Submission of Document at Anklav Nagar Palika

a Valid Registration Certificate of Government Approved Contractor Class ‘E1’ and

b Bank Solvency Certificate not less than 20 % of estimated amount

c Partnership Deed (if applicable)

e Tender Fee (DD) in favor of " Chief Officer Anklav Nagar Palika”

f EMD (FDR) in favor of " Chief Officer Anklav Nagar Palika”

g Average Annual Financial turnover during last 3 Years should be 30% of the estimated

cost. Along with IT Return of last 3 Years.

h Contractor should Have an Experience of Work completion (Form 3A) of similar work

of government or semi government in last five year.

 Three similar completed works costing not less than the amount equal to 40%

of the estimated cost.

 Two similar completed works costing not less than the amount equal to 50% of

the estimated cost.

 One similar completed works costing not less than the amount equal to 80% of

the estimated cost.

I Contractor has to submit Declaration Form (Page 17 of this tender) with stamp and

sign along with physical submission and municipal engineer sign.

J Contractor have submitted GST Number with physical submission

k Bidder must submit PF Registration and attach Last 3 Month Receipt in Physical

Anklav Nagar Palika Page

F Opening of Tender:

I After evaluation of Tech. Bid, price bid of only those bidders would be opened online

who are found to be eligible.

Ii Further details/clarification if any required will be available From Chief Officer Anklav

Nagar Palika, station road, ANKLAV. Dist: Anand Phone no:

G General instructions:

1 The fees for on line tender document will not be refunded under any circumstances.

2 EMD in the form specified in tender document shall only be accepted.

3 Tenders without valid Tender document, fees, Earnest Money Deposit (EMD) and

which do not fulfill all or any of the condition or submitted incomplete in any respect

will be rejected.

4 Conditional tender shall not be accepted.

5 This tender notice shall form a part of tender document.

6 The tenderers are advised to read carefully the "Instruction for Tenderer" and

"Eligibility Criteria" contained in the tender documents.

7 The Internet site address for E-Tender is http://tender.nprocure.com.

8 The Nagarpalika reserves the rights to reject any or all tenders without assigning any

reason thereof.

9 Before the deadline for submission of bids, the Employer may modify the bidding

documents by Issuing corrigendum.

10 The design obligation and responsibility of the bidder has been properly defined in the

schedule of Interim payments during construction with the successful bidder.

12 The bidder shall be deemed to have allowed in his price for provision, maintenance

and final removal of all temporary works of whatsoever nature required for

construction including temporary bunds, diverting water, pumping, dewatering etc.

for the proper execution of works. The rates shall also be deemed to include any

works and setting out that may be required to be carried out for laying out of all the

works involved.

Specifications as per General Technical Specification and other sections of these bid

documents and these documents are to be taken as mutually explanatory of one

14 Prices quoted by the bidder shall be firm for the entire period of Contract without any

15 The bidder shall interpret the data furnished and carry out any additional survey work,

or investigation work required at his own cost.

16 The prices quoted shall also include the Preparing structural design charges, Mix

Anklav Nagar Palika Page

design charges, materials and cube testing charges. And Materials and cube testing

report is only done by GERI and Government Approved Laboratory. The structural

design to S.B.C. will be preparation by only Government approved structural engineer.

And testing report should be submitted 10% from GERI and 90% from Government

Approved Laboratory.

17 The bidder should acquaint himself with the site conditions including the access to

Worksite. The successful bidder shall have to make suitable access to worksites at his

own cost. These accesses will be used by the other contractors working for

18 Item Rates are exclusive of GST and Inclusive of all other taxes. GST will be paid Extra.

19 Statutory variation if any will be on account of Nagarpalika.

20 After tender accepted 5.00% S.D of Estimated cost shall be paid in the form of DD

/FDR immediately after the acceptance of tender and, 5% of deduct in every Running

Bill. Defects liability period is Three years from the date of Actual date of completion

of work. The of amount 5% security deposit shall be released after the expiry of

defects liability period. I.T. will be ducted from running bill 1% or 2%.

21 The bidder shall work out structure drawing if required at his own cost.

22 Nagarpalika will deploy third party inspection agency for construction supervision &

inspection of material. The charges of third-party inspection will be 1.00% deducted

from contractors each bill.

23 Bidders should quote prices with all the taxes & duties prevailing at the time of

submission of tender however statutory variation if any will be on account of

24 The third-party inspection agency will check all the measurement of the bills & only

after the certificate from the third-party inspection agency the R.A. bill will be process

25 As per the prevailing norms of the Labour Department of Government 1% amount of

running account bill will be deducted from the bill as labour cess & same will be

deposited by Nagarpalika to the Government.

26 As per the prevailing norms of the GST Department of Government SGST 1% & CGST

1% Total 2% amount of running/Final bill will be deducted from contractor each bill as

per Government rules & condition. No extra charge will be given by Nagarpalika.

From the running/final Bill of Agency, Consultant Engineer Charge of work of (1)

Building (2) Road (3) Bridge etc. will be deducted 0.15% of Drawing & Estimate, 1.25%

of Administrative & Technical Approval, 0.25% DTP charge from Running Bill and 1%

for supervision charge & Completion work certificate charge will be deducted from

agency's Running Bill. The 2.65% Total Consultant Engineer charge will be deducted

from agency's Bill. For SBC test Rs. 2500 per running meter, For Structure design Rs.

200 Square meter & For Architecture design Rs. 150 square meter will be charge extra.

28 If the Agency is not able to complete the work within the time limit, then Nagarpalika

holds the right to charge the penalty of 0.1% to 10% of the tendered cost as per the

Anklav Nagar Palika Page

situation, Nagarpalika holds the final Authority.

29 Only Tender fee and EMD will be added in cover other documents should be upload in

respective website.

Anklav Nagar Palika

Anklav Nagar Palika Page

Anklav Nagar Palika Page

APPENDIX TO BID DETAILS

Name of Scheme : 15TH FINANCE

District : Anand

Name of Work : Bid Documents for Construction of

Wall, Decorative Benches, Children

Playing Equipment & Landscaping,

Tube Well, Recharge Bore under

15th Finance For Various area at

Anklav Nagarpalika, Anklav

Tender Fee : Rs.1062.00

Amount put to Tender : Rs.23,04,336.00

Earnest Money : Rs.23,043.00

Time limit for Completion : 06 Months From the date of work

Brief Description of works:

The main scope of works/service to be provided to the contractor under this bid

will be as under

Anklav Nagar Palika Page

Anklav Nagar Palika Page

Name & address of Executing Authority:

Municipal Engineer

Anklav Nagarpalika

Anklav, Dist.: Anand

Name & address of Next Higher Authority:

Anklav Nagar Palika

Anklav, Dist.: Anand

President and vice-president

Anklav Nagar Palika

Anklav, Dist.: Anand

Anklav Nagar Palika Page

Anklav Nagar Palika Page

4-NOTICE INVITING TENDERS

Name of work: Bid Documents for Construction of Wall, Decorative Benches, Children

Playing Equipment & Landscaping, Tube Well, Recharge Bore under

15th Finance For Various area at Anklav Nagarpalika, Anklav

SCHEME : 15TH FINANCE

1. Tender is invited on behalf of Anklav Nagar Palika. The estimated cost of work is

Rs.23,04,336.00 this estimate however, is given as a rough guide.

2. The work is required to be completed within 06 Months as per the terms of the contract

3. The contractors whose names are on the approved list of contractors of Gujarat State R&B

Dep’t. / W.R.D. Class ‘E1’ and above will be permitted to tender. Not more than one tender

shall be submitted by a contractor or by neither a firm of contractors nor two or more

concerns in which an individual is interested as a proprietor and / or a partner. If they do so,

all such tenders shall be liable to be rejected.

4. Bid Document can be downloaded & submitted in Electronic Format on Online website:

tender.nprocure.com Date up to 06/07/2026

5. Copies of other drawings and documents pertaining to tender and signed for the purpose of

identification by the Accepting Officer or his accredited representative will be open for

inspection for tenderer at the following offices during working hours.

(a) Chief Officer, Anklav Nagar Palika, ANKLAV.

6. Tenderers are advised to visit the site sufficiently in advance of the date fixed for submission

of the tender. A tenderer shall be deemed to have full knowledge of all the relevant

documents samples, site etc; whether he inspects them or not.

7. Submission of a tender by tenderer implies that he has read this notice and all other contract

documents and has made himself aware of the scope and specification of the work to be

done and of conditions and local conditions and other factors bearing on the execution of

8. The bidder should quote his bid premium or rebate at the end of Schedule-B. If he do not

wish to quote premium or rebate, he should indicate “at par” in the blank space preceding

“% above / below” in Schedule-B. Thereafter he should work out and indicate the offered

bid amount both in words and figures in Schedule-B.

Anklav Nagar Palika Page

9. All rates shall be quoted on E-Tendering System.

10. The tender for the works shall not be witnessed by a contractor or a contractor who himself /

themselves has/have tendered or who may and has/have tendered for the same works.

Failure to observe this condition shall render the tender of the contractor tendering, as well

as of those witnessing the tender, liable to rejection.

11. The offered bid will be opened at 11.00 hours on date 16/07/2026 in the presence of bidders

who may choose to remain present in the office of the Bid Opening Authority Specified in Bid

12. A Tenderer shall submit the tender who satisfies each and every condition laid down in this

notice and tender documents, failing which the tender will be liable to be rejected.

13. Anklav Nagar Palika does not bind itself to accept the lowest or any tender or to give any

reasons for the decision taken.

14. This notice of tender shall form part of the contract documents

Anklav Nagar Palika,

Anklav Nagar Palika Page

PERCENTAGE RATE

Anklav Nagar Palika Page

05 PERCENTAGE RATE TENDER AND CONTRACT FOR WORKS

1. Competency of Tenderer – No contract will be awarded except to responsible bidders

capable of performing the class of works contemplated. Before the award of the contract,

any bidder may be required to show that he has the necessary facilities, experience, ability

and financial resources to perform the work in satisfactory manner within the time

stipulated. Contractor may be required to furnish the department with the statement of

their experience and their financial status.

2. Tenderer will be deemed to have inspected the site and have satisfied to the nature of all

works, all existing roads, water-way and other means of communication and access to and

from the site and work and the building that may be required for temporary purpose in

connection with the construction, completion and maintenance of the works and must

make his own enquiries as to work, yard sites and depot, and dumps and as to acquisition of

such additional sites and areas as may be necessary for temporary purpose for construction,

completing and maintaining the works.

2.1 (i) The Bids shall be offered in Electronic format only on online website

www.tender.nprocure.com till the date and time shown on Page

(ii) Payment of Tender Fee, Earnest Money Deposit in form of Demand Draft and FDR

respectively, shall be submitted in electronic format through online (by scanning)

while uploading the bid. This submission shall mean that EMD & tender fee are

received for purpose of opening the bid. Accordingly offer of bidder whose EMD &

tender fees is received electronically. However for the purpose of realization of D.D.

bidder shall send the D.D. in original through RPAD/Speed post only so as to reach to

Chief Officer Anklav Nagar Palika,ANKLAV within mentioned dates from the last date

3 Payment:- The tenderer must understand clearly that the rates quoted are for completed

works and include all costs of labour, scaffolding plant, supervision, service works, power,

royalties and octroi etc. , and to include all extras to cover the cost of night work if and

when required and no claim for additional payment beyond the price/rates quoted will be

entertained and the tenderer will not be entitled subsequently

Contractors to please read this carefully: (A) The percentage in Schedule ‘E1’ must be

given in figures. Amount thus worked out must also be entered in column and must be

struck out whichever is not applicable by the tenderer.

(B) If the tender is taken in favor of the company, a power of attorney in favor of the person

who may have signed the tender for the company must accompany the tender.

Anklav Nagar Palika Page

(C)Solvency certificate of a Bank or a Revenue officer of an amount not less than 20% of the

tender cost plus the amount of works on hand still to be executed will have to be produced

by the contractor.

4. The Contractor shall have to furnish PAN No. and I.T. ward under which he is assessed.

5. Copies of certificate of previous experience, if any, must accompany the tender.

6. Declaration showing all works on hand with the Contractor and the value of works that

remains to be executed in each case must accompany the tender.

7. In addition to the above, the tender will also be liable to be rejected outright if.

(i) The bidder proposes any alteration in the work specified or in the time allowed for

carrying out the work or any condition or correction made in any code or mode of

Schedule-B or Specifications. Conditional tender will be out right rejected.

Signature of the Contractor Chief Officer

Anklav Nagar Palika

Anklav Nagar Palika Page

Anklav Nagar Palika Page

6- DECLARATION FORM

(i) I/We hereby declare that I/We have visited the site and fully acquainted myself/ourselves

with the local situations regarding materials, labor and other factors pertaining to the work

before submitting this tender.

(ii) I /We hereby declare that I/We have carefully studied the detail on Nivida and conditions

and special condition of contract, specifications and other all documents of this work and

agree for execute the same accordingly.

Signature of the Contractor Muni Engineer,

Anklav Nagarpalika

Anklav Nagar Palika Page

Anklav Nagar Palika Page

7- GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS

1. All works proposed to be executed by the contractor shall be notified in a form of invitation

to tender pasted on a board hung up in the office of the Chief Officer Anklav Nagar Palika

and signed by the Chief Officer Anklav Nagar Palika.

This form will state work to be carried out as well as the date of submitting and opening

tenders and the time allowed for carrying out the work, also the amount of earnest money

to be deposited with the tender and the amount of the security deposit to be paid by the

successful tenderer and percentage, if any, to be deducted from bill. It will also state

whether a refund of quarry fees, royalties, octroi dues and ground rents will be not granted.

Copies of the specifications, designs and drawing and estimated rates, and any other

documents, required in connection with work which shall be signed by the Chief Officer

Anklav Nagar Palika for the purpose of identification shall also be open for inspection by

Contractor at the office of the Chief Officer Anklav Nagar Palika during office hours.

Where the works are proposed to be executed according to the specifications

recommended by a contractor and approved by a competent authority on behalf of the

Anklav Nagar Palika, such specifications with designs and drawing shall form part of the

accepted tender.

2. The Bidder or the person authorized to sign digitally on behalf of the bidder shall sign the

bid document. The copy of legal status of bidder (Partnership Deed or Articles of

Association of the company) along with other documents to be submitted physically.

3. Under no circumstances shall any Contractor be entitled to claim enhanced rate for any

items in this contract.

4. Any contractor shall, unless exempted in writing by the Chief Officer Anklav Nagar Palika

concerned, produce along with this tender a solvency certificate of his financial ability from

the Collector of the District within which he resides or a Banker’s certificate. If he fails to

produce such a certificate his tender will not be considered.

5. The measurements of work will be taken according to the usual method in use in the Public

Works Department and no proposals to be adopted for alternative methods will not be

accepted. The Chief Officer Anklav Nagar Palika’s decision as to what is the usual method in

use in the Nagarpalika Works Department will be final.

6. The Insurance Company’s bond will not be accepted against the security deposit.

6-A In event of any error or discrepancy in write up of tender documents the contractor will not

take any undue advantage of such error or discrepancy and The Chief Officer Anklav Nagar

Palika shall have powers to interpret and decide correct meaning of contradictory erroneous

Anklav Nagar Palika Page

7. The contractor will have to construct a shed for storing controlled and valuable materials at

work-site having double locking arrangement. The materials will then be taken for use in

the presence of the Department person. No materials will be allowed to be removed from

the site of work.

8. Controlled materials (Essentiality Certificate)

(ii) The contractor shall submit to the Chief Officer on close of every Calendar month

the monthly returns in the prescribed forms as to the receipts and actual use of the

materials during the month.

(iii) The contractor shall permit The Chief Officer Anklav Nagar Palika or his

representative to inspect the stock of the materials stored by him at any time

whenever the Chief Officer or his representative so desire (s).

9. The tender for the work shall remain open for a period of 180 Days counted from the last

date of on line submission of bid.

Anklav Nagar Palika Page

Anklav Nagar Palika Page

08 TERMS &CONDITIONS OF CONTRACT

CLAUSE 1: Security deposit:-

The contractor shall have to pay Security deposit 5% of estimated amount within the period of ten

days from the date of receipt of acceptance letter. If the Security deposit is not paid within the

specified time, work order shall not be issued till the issue about delay is finally decided by the

competent authority.

CLAUSE 2: Liquidated damages for delay:-

(i ) If the Contractor fails to complete the work under contract by the stipulated date, he shall

pay liquidated damages of at the rate of 0.01* percentage of the contract value per day

from the date of delaying the said work up to the date of completion and handing over to

the Anklav Nagar Palika.

(ii ) However also if the contractor fails to complete any part of the work as designed in

Schedule‘ c ‘ by the time indicated against such part, he shall pay Liquidated damages per

day from the date of delaying the said part of the work up to the date of completion of the

said designated part at the rates shown in the said schedule of the contract value of such

part for such failure till the designated part is completed.

*AS corrected vide B & C D GR No. TNC – 1091 – 1B – 10 / (11) – C, dated 29-6-92.

(iii) The aggregate maximum of liquidated damages payable under clause No.2 shall not exceed

0.10 Percentage of contract value per day and shall be subject to the maximum amount of

10 % of the estimated amount put to tender.

(iv) Delays requiring payment of ten percentage liquidated damages of the amount put to

tender for performance shall be sufficient causes for termination of contract and for

forfeiture of security deposit including amount of performance bond in respect of works

estimated to cost more than Rs.50 lacs, and Performance and registration of the contractor

shall also be kept in abeyance for three years from the date as fixed in all cases. (See

Schedule (C) on Page No

CLAUSE 3: Default by Contractor:

If the Contractor shall neglect or fail to proceed with the work with due diligence or if he violates

any of the provision of the Contract, the Chief Officer Anklav Nagar Palika shall give the Contractor

a notice, identifying deficiencies in performance and demanding corrective action. Such notice shall

clearly state that it is given under the provision of this clause. After service of such notice, the

contractor shall not remove any plant, equipment and material from the site. The Anklav Nagar

Palika shall have a lien on all such plant, equipment and material from the date of such notice till

they said deficiencies have been corrected as mentioned in the said notice.

If the contractor fails to take satisfactory corrective action within ten days after receipt of such

notice, the Engineer-in-charge on behalf of Anklav Nagar Palika shall terminate the contract in

whole. In case the entire contract is terminated, the amount of security deposit and performance

bond if any together with the value of the work done but not paid for, shall stand forfeited to the

Anklav Nagar Palika. The plants, equipment and materials, held under this clause shall then be at

the disposal of the Anklav Nagar Palika to recover the amount equivalent to the liquidated

damages and registration of the contractor shall be kept in abeyance for three years from the date

as fixed in all such cases.

The Chief Officer Anklav Nagar Palika if necessary shall direct that a part or the whole of such

plant, equipment and material be removed from the site within a stipulated period. If the

Anklav Nagar Palika Page

Contractor fails to do so, the Engineer-in-Charge shall cause them or any part of them to be sold

holding the net proceeds of such sale to the credit of the Contractor. After settlement of accounts,

the lien by the Anklav Nagar Palika of the contractor’s remaining plant equipment and balances of

materials shall be released.

Termination of the contract in whole shall be an adequate authority for the Engineer-in-charge to

demand discharge of the obligations from the guarantors of the security for the performance.

If the progress of any particular portion of the work under Contract is unsatisfactory, the The Chief

Officer Anklav Nagar Palika shall, notwithstanding that the general progress of the work is

satisfactory, in accordance with Clause 2 be entitled to take necessary action under Clause 3 after

giving the Contractor ten day’s notice in writing and the contractor shall have no claim whatsoever

for any compensation for any loss caused to him due to such action.

(Clause 1,2,3 and 4 are substituted vide GR NO. TNC –1091/IB-10/(11)-C, dated 15-10-91 &

modified by GR dated 29-10-91 & G.R. No. TNC-1088/IB/18/(13)-C dated 31-8-94 and No.

CLAUSE 5: Extension of time limit:

If the contractor shall desire an extension of the time for completion of the work on the ground of

his having been unavoidably hindered in its execution or any other ground he shall apply in writing

to the Engineer-in-charge before the expiration of the period stipulated in the tender or before the

expiration of 30 days from the date on which he was hindered whichever is earlier and the

Engineer-in-charge may, if in his opinion, believe that there are reasonable grounds for granting an

extension, grant such extension as he thinks necessary or proper. The decision of the The Chief

Officer Anklav Nagar Palika in this matter shall be final

As soon as the work is completed the contractor shall give a notice of such completion to the

Engineer-in-charge and on receipt of such notice the Engineer-in-charge shall inspect the work and

if he is satisfied that the work is completed in all respect than:-

(i) For all works costing up to Rs.50 lacs (amount put to tender) the final measurements shall

be recorded within 45 days from the date of physical completion of the work and the final

bill shall be prepared within 45 days from the date of recording final measurement. The

completion certificate shall be issued within one month from the date of final measurement

subject to the contractor fulfilling his obligation as provided in the contract and subject to

the work being complete in all respects.

(ii) In respect of works costing more than Rs.50 lacs (amount put on tender), the final

measurements shall be recorded within 75 days from the date of physical completion of

the work and the final bill shall be prepared within 75 days from the date of recording

final measurements subject to the contractor fulfilling his obligations as provided in the

contract and subject to the work being complete in all respects.

When separate period of completion have been specified for items or groups of items, the

Engineer-in-charge shall issue separate completion certificate for such items or groups of items.

Anklav Nagar Palika Page

No certificate of completion shall be issued nor shall the work be considered to be complete till the

contractor shall have removed from the premises, on which the work has been executed, all

scaffolding, sheds and surplus materials, except such as are required for rectification of defects;

rubbish and all huts and sanitary arrangements required for his workmen on the site in connection

with the execution of the work, as shall have been erected by the contractor for the workmen and

cleared all dirt from all parts of building(s) in, upon or around which the work has been executed or

of which he may have possession for the purpose of the execution thereof and cleared floors,

gutters and drains, cased doors and sashes, oiled locks and fastenings labeled keys clearly and

handed them over to the Engineer-in-charge or his representative and made the whole premises fit

for immediate occupation or use to the satisfaction of the Engineer-in-charge . if the contractor

shall fail to comply with any of the requirements of these conditions as aforesaid, on or before the

date of completion of the works, the Engineer-in-charge may , at the expenses of the contractor,

fulfill such requirements and dispose of the scaffolding, or surplus materials and rubbish etc. as he

thinks fit and the contractor shall have no claim in respect of any such scaffolding or surplus

materials except for any sum actually released by the sale thereof less the Cost of fulfilling the

requirements and any other amount that may be due from the contractor. If the expenses of

fulfilling such requirements are more than the amount realized such disposal as aforesaid the

contractor shall forthwith, on demand, pay such excess. The Engineer-in-charge shall also have the

rights to adjust the amount of excess against any amounts that may be payable to the contractor.

No payment shall be made for any work, estimated to cost less than rupees one thousand till after

the whole of the said work shall have been completed and a certificate of completion given. But in

the case of works estimated to cost more than rupees one thousand, the contractor shall on

submitting a monthly bill therefore, be entitled to receive payment proportionate to the part of the

work then approved and passed by the Engineer-in-charge, whose certificate of such approval and

passing of the sum so payable shall be final and conclusive against the contractor., All such

intermediate payments shall be regarded as payments by way of advance against the final

payments only and not as payments for work actually done and completed and shall not preclude

the Engineer-in-charge from requiring bad, unsound, imperfect or unskilled work to be removed

and taken away and reconstructed or re-erected, nor shall any such payment be considered as an

admission of the due performance of the contractor or any part therefore in any respect or the

accruing of any claims, nor shall it conclude, determine, or affect in any way the power of the

Engineer-in-charge as to the final settlement and adjustment of the accounts or otherwise or in any

other way vary or effect the contract. The final bill shall be submitted by the contractor within one

month of the completion of the work, otherwise the Engineer-in-charges certificate of the

measurements and of the total amount payable for the work shall be final and binding on all

measurements and of the total amount payable for the work shall be final and binding on all

The rates for items of works shall be valid only when the items concerned is accepted as having

been competed fully in accordance with the sanctioned specifications. In cases where the items of

work are accepted as not so completed, the Engineer-in-charge may make payment on account of

such items at such reduced rates as he may consider reasonable in preparation of final or on

CLAUSE 9 Bills to be submitted monthly:

Anklav Nagar Palika Page

A bill shall be submitted by the contractor each month on or before the date fixed by the Engineer-

in-charge for all works executed in the previous month and Engineer-in-charge shall take or cause

to be taken the requisite measurements for the purpose of having the same verified and the claim,

so far as it is admissible, shall be adjusted, if possible, within ten days from the presentation of the

bill. If the contractor does not submit the bill within the time fixed as aforesaid, the Engineer-in-

charge may depute a subordinate to measure up the said work in the presence of the contractor or

his duly authorized agent whose countersignature to the measurement list shall be sufficient

warrant and the Engineer-in-charge may prepare a bill from such list which shall be binding on the

contractor in all respects.

The contractor shall submit all the bills on the printed forms to be had on application at the office

of the Engineer-in-charge. The charges to be made in the bills shall always be entered at the rates

specified in the agreement or at the partly reduced rates subject to the approval by the Engineer-

in-charge in the case of items not completed/executed as per agreements or in the case of any

extra work ordered in pursuance of these conditions and not mentioned or provided for in the

tender, at the rate here in after provided for such work.

(1) The contractor shall execute the whole and every part of the work in the most substantial

and workman-like manner and both as regards materials and in other respects in strict

accordance with specifications.

The contractor shall also confirm exactly, fully and faithfully to the design, drawings and

instructions in writing for the work signed by the Engineer-in-charge. The design and the

drawings shall be lodged in the office of the site Engineer-in-charge to which the contractor

shall be entitled to have access for the purpose of inspection at such office during office

hours. Where the instructions referred to above are not contained in separate letters

addressed to the contractor the same shall be recorded in the work-order book, which shall

be maintained and kept on the site of the work. The contractor shall be required to sign

such entire in the work-order book in token of having noted the instructions. However, if

the contractor fails to sign the work-order book for any reason whatsoever, the entry of the

instructions in the work-order book shall be deemed to be the due notice to him of the said

instructions. The work-order book shall be open for inspections to the contractor on the site

of the work during office hours.

(2) The contractor will be entitled to receive one copy of the accepted tender along with the

work order free of cost and will also be entitled to receive three sets of contract and

working drawings according to the progress of work as and when needed, free of cost.

(3) The several documents forming the contract are essential parts of the contract and

requirements occurring in one are binding as through occurring in all. They are intended to

be mutually explanatory and complimentary and to describe and provide for a complete

In the event of any discrepancy in the several documents forming the contract or in any one

document, the following order of precedence should apply.

(a) Dimension and quantities :(i) Drawings (ii) Schedule-B of the Tender form (iii) specification.

Anklav Nagar Palika Page

On drawings, figures dimensions, unless obviously incorrect, will be followed in preference to

scaled dimensions.

(b) Description :(I) Schedule-B of the Tender form :- (ii) Drawings (iii) Specifications.

In the case of effective description or ambiguity, the Engineer-in-charge is entitled to issue further

instructions directing in what manner the work is to be carried out. The contractor cannot take any

advantage of any apparent error or omission in drawings or specifications and the Engineer-in-

charge shall be entitled to make corrections and interpretations as necessary to fulfill the plans and

specifications.

The Engineer-in-charge shall have power to make any alterations in or addition to the original

specifications, drawings, designs and instructions that may appear to him to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out the work

in accordance with any instructions in this connection which may be given to him in writing signed

by the Engineer-in-charge and such alternation shall not invalidate the contract and additional

work which the contractor may be directed to do in the manner above specified as part of the work

shall be carried out by the contractor on the same conditions in all respects on which he agreed to

do the main work and at the same rate as out by the contractor on the same conditions in all

respects on which he agreed to do the main work and at the same rate as are specified in the

tender for the main work.

13.1 Except that when the quantity of any item exceeds the quantity as in the tender by more

than 30% the contractor will be paid for the quantity in excess of 30 % at the rate entered in

the S.O.R. of the year during which the excess in quantity is first executed and for the

materials consumed in excess quantity the rate for the materials to be charged would be

the basic rate taken into account for fixing the rate for the S.O.R. above instead of the rate

stipulated in schedule – A.

13.2. If the additional or altered work includes any class of work for which no rate is specified in

this contract, then such class of work shall be carried out.

(i) At the rate derived from the item within the contract which is comparable to the one

involving additional or altered class of work, where there are more than one comparable

items, the item of the contract which is nearest in comparison with regard to class or classes

of the work involved shall be selected and the decision of the Superintending Engineer as to

the nearest comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be

carried out at the rate entered in the Schedule of Rates of the Division for the year in which

the tender was received, increased or decreased by the percentage by which the tender

amount is more or less as compared to the amount arrived at the rates in the “Schedule of

Rates” of the Division in the year in which the tender was received. If the Schedule of rates

of the Division does not contain all the items the percentage increase or decrease of the

tender shall be calculated considering such items which were included in the “Schedule of

Rates “of the Division for the year and for materials consumed on such item the rate to be

Anklav Nagar Palika Page

charged would be the basic rate taken into account for fixing the rate in S.O.R. referred to

above instead of the rate. Stipulated in Schedule “A”

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be

carried out at the rate decided by the competent authorities on the basis of detailed rate

analysis after hearing the contractor before a Committee of two Superintending Engineers

stationed at the same place or the nearest place.

13.3 If the additional or altered work, for which no rate is entered in the “Schedule of Rates” of

the Division is ordered to be carried out before the rate is agreed upon, then the contractor

shall within seven days of the date of receipt by him of the order to carry out the work,

inform the Engineer-in-charge of the rate, which it is his intention to charge for such class of

work and if the Engineer in charge does not agree to this rates, he shall by notice in writing

be at liberty to cancel his order to carry out such class of work and arrange to carry it out in

such manner as he may consider it advisable, provided always that if the contractor shall

commence work or incur any expenditure in regard thereof before the rates shall have been

determined as lastly herein before mentioned, then in such cases he shall only be entitled

to be paid in respect of the work carried out or expenditure incurred by him prior to the

date of the determination of the rate as aforesaid according to such rate or rates as shall be

fixed by the Engineer-in-charge. In the event of the dispute, the decision of the

Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to be the designs, drawings and

specification recommended by the contractor and accepted by the competent authority,

the alternation above referred to shall be within the scope of such designs, drawing and

specifications appended to the tender.

The time limit for the completion of the work shall be extended in the proportion that the

increase in the cost occasioned by shall be final and conclusive.

13.4 For excess in item of well sinking the rates for sinking in depth beyond the designed depth

shall be as per the rate quoted by the contractor in the statement of variation, if no rates of

variation in sinking are quoted the rate payable shall be the tender rate for sinking at

designed level increased by the difference of schedule of rate for sinking at designed depth

and sinking at final depth.

No claim for any payment of compensation for change or restriction of work:

If at any time after the execution of the contract documents the Engineer-in-charge shall for

any reason whatsoever, require the whole or part of the work, as specified in the tender, be

stopped for any period or shall not require the whole or part of the work to be carried out

at all or to be carried out by the contractor, he shall give notice in writing, stating the fact to

the Contractor who shall thereupon suspend or stop the work totally or partially, as the

case may be. In any such case , except as provided hereunder, the Contractor shall have no

claim to any payment or compensation whatsoever except as provided hereunder on

account of any profit or advantage which he might have derived from the execution of the

work in full but which he did not so derive in consequence of the full amount of the work

not having been carried out, or on account of any loss that he may be put to on account of

Anklav Nagar Palika Page

materials purchased or agreed to be purchased or for unemployment of labour required by

him. He shall not have also any claim for compensation by reason of any alteration having

been made in the original specifications, drawings, designs and instructions which may

involve any curtailment of the work as originally contemplated.

(1) However, the contractor will be entitled for compensation for loss, if any on the date of

notice, for the purchased materials or for the contract executed for the material to be

purchased for such work. Such compensation will be paid only for actual loss for materials,

if such materials so purchased or agreed to purchase is of required quantity/quality and was

purchased/ contracted to be purchased only for the same work. But no compensation shall

be granted to contractor on material for which advance has been given to contractor by

Anklav Nagar Palika. The amount of loss for such claim will be decided by in charge

Engineer-in-charge.

(2) The contractor also will be entitled for compensation of unemployed labourers for 7 days

from the date of notice provided that in that opinion of Engineer-in-charge such labourers

working for 7 days prior to the notice and would not be in a position to get employment

elsewhere within 7 days from the date of such notice . The contractor should try to employ

such unemployed labourers at other places from the date of such notice.

In case the Contractor does not agree with the decision of Chief Officerregarding the

amount of compensation or loss; it will be open for the contractor to appeal to

Superintending Engineer-in –charge within one month from the date of knowledge of such

decision. In such case the decision of Superintending Engineer will be final and binding to

the Contractor.

The Contractor shall not be entitled for loss of any expected profit of such work.

(Vide G.R. NO. SSR/1090/IB/247(2) /C, dated 28-6-1993 as amended by GR of even number

dated 11-2-1999)

CLAUSE 15 : Action & compensation in case of bad work :

If at any time before the expirey of Defects Liability period as detailed in Clause 17-A. It shall

appear to the Engineer-in-charge or his sub-ordinate in charge of the work that/any work

has been executed unsound, imperfect or unskilled workmanship or with materials of

inferior quality or that any materials or articles provided by him for the execution of the

work are unsound , or of a quality inferior to that contracted for or are otherwise not in

accordance with the contract, it shall be lawful for the Engineer-in-charge to intimate this

fact in writing to the contractor and then notwithstanding the fact that the work, materials

or articles complained for may have been passed, certified and paid for the contractor shall

be bound forthwith to rectify, or remove and reconstruct the work so specified in whole or

in part as the case may require, or if so required, shall remove the materials or articles so

specified in whole or in part and provide other proper and suitable materials or articles at

his own charge and cost, and in the event of his failing to do so within a period to be

specified by the Engineer-in-charge in the written intimation aforesaid, the contractor shall

be liable to pay compensation at the rate of one percent on the amount of the estimate of

the rectification for every day not exceeding ten days during which the failure so continues

and in the event of any such failure as aforesaid continuing beyond ten days, the Engineer-

in-Charge may rectify or remove, and re-execute the work or remove and replace the

Anklav Nagar Palika Page

materials complained of as the case may be at the risk and expense in all respects of the

contractor. Should the Engineer-in-charge consider that any such inferior work or materials

as described above may be accepted or made use of, it shall be within his discretion to

accept the same at such reduced rates as he may fix therefore .

However, the contractor shall be responsible for normal maintenance of the work till the

final bill for the work is prepared by the departmental Officer.

Clause 15 A : Defect liability period :

The contractor shall be responsible to make good and remedy at his own expenses any

defect which may develop or may be noticed before the period mentioned hereunder from

the certified date of completion. The Engineer-in-charge shall give the contractor a notice in

writing about the defects and the contractor shall make good the same within 15 days of

receipt of the notice. In the case of failure on the part of the contractor, the Engineer-in –

charge may rectify or remove or re-execute the work at the risk & cost of the contractor.

The Engineer-in-charge shall be entitled to appropriate the whole or any part of the amount

of security deposit towards the expenses, if any, incurred by him in rectification, removal or

CLAUSE 16: Work to be open to inspections – Contractor or responsible agent to be present: -

All Works under or in course of execution or executed in pursuance of the contract shall, at

all times be open to the inspection and supervision of the Engineer-in-charge and his

subordinates and the Contractor shall, at all times during the usual working hours, and all

other times for which reasonable notice of the intimation of the Engineer-in-charge or his

subordinate to visit the works shall have been given to the contractor, either himself be

present to receive orders and instructions or have a responsible agent duly accredited in

writing present for that purpose. Orders given to the contractor’s duly authorized agent

shall be considered to have the same force and effect as if they had been given to the

Contractor himself.

(i) G.R.B. & CD NO. RGN-6090-UO 24 (42)-C, dated 26-11-90.

Employment of a qualified site Engineer by the Contractor. The Contractor shall. Employ

full-time technically qualified staff during the execution of this work as under:-

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the

work to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be

executed is more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs

but more than Rs.5 lakhs.

4. Minimum one Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs. The Engineer so employed for the Anklav Nagar Palika

work must have sufficient experience to handle the work independently. Such an Engineer

Anklav Nagar Palika Page

shall have to stay at the site of work and he shall not be entrusted with other duty except

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of separate Engineer will not be necessary provided that the Engineer partner

himself attends the execution of the work on the site.

CLAUSE 18 : Notice to be given before work is covered up :

The contractor shall give not less than five day’s notice in writing to the Engineer-in-charge

or his subordinate in charge of the work before covering up or otherwise placing beyond

the reach of measurement any work in order that the same may be measured and correct

dimensions there of taken before the same is so covered up or placed beyond the reach of

measurement and if any work shall be covered up or placed beyond the reach of

measurement without such notice having and if any work shall be covered up or placed

beyond the reach of measurement without such notice having been given or consent

obtained , the same shall be uncovered at the contractor’s expenses and in default thereof

no payment or allowance shall be made for such work or for the materials with which the

same was executed.

If the contractor or his workmen, or servants shall break , deface, injure or destroy any part

of the building or the work in a question in/on which they may be working or any building

road, fence, enclosure or grassland or cultivated ground contiguous to the premises on

which the works or any part thereof is being executed or if any damage shall be done to the

work from any causes whatever before damage occurred/caused due to normal flood or

rain or if any imperfections become apparent in it within three months from the grant of a

certificate of completion, final or otherwise by the Engineer-in-charge , the contractor shall

make good the same at own expenses or in default, the Engineer-in-charge may cause the

same to be made good by other contractor, and deduct the expenses (of which the

certificate of the Engineer-in-charge shall be final ) from any sums that may thereafter

become due to the contractor or from his security deposit or the proceeds of sale thereof or

a sufficient portion thereof.

Neither party shall be liable to the other for any loss or damage occasioned by or arising out

of God, such as Unprecedented flood, Volcanic eruption, earthquake or other convulsion of

nature and other acts such as but not restricted to general strike, invasion, the acts of

foreign countries, hostilities, or war like operations before or after declaration of war,

rebellion, military or Usurped power which prevent performance of the contract and which

could not have been foreseen or avoided by a prudent person.

Note:“Unprecedented flood” means the flood crossing the High Flood Level of the past ……...

Year(s) this is on the available record.

(Modified Vide R& B D.G.R. No/ TNC – 1096 – IB –143 – (16) – C dated 11-1-99)

CLAUSE 20: Contractor to supply plant, ladders, scaffolding etc. and is liable for damage arising

from non-provision of lights, fencing etc. :

Anklav Nagar Palika Page

The contractor shall supply at his own cost all materials (except such special materials if any,

as may, in accordance with the contract to be supplied from the Public Works Department

Stores), plant, tools, appliances, implements, ladders, cordage, tackle, scaffolding, and any

temporary works which may be required for the proper execution of the work whether in

the original, altered or substituted form and whether included in the specifications, or other

documents forming part of the contract or referred to in these conditions or not and which

may be necessary for the purpose of satisfying or complying with requirements of the

Engineer-in-charge as to any matter or to which under these conditions he is entitled to be

satisfied or which he is entitled to require together with carriage therefore to and from the

work. The contractor shall also supply without charge the requisite number of persons with

the means and materials necessary for the purpose of settings out works and counting

weighing and assisting in the measurement or examination at any time and from time to

time, of the work or the materials, failing this, the same may be provided by the Engineer-

in-charge at the expenses of the Contractor and the expenses may be deducted from any

money due to the Contractor under the contract or from his security deposit, or proceeds of

sale thereof or of a sufficient portion thereof. The contractor shall provide all necessary

fencing and lights required to protect the public from accident and shall also be bound to

bear expenses of defense of every suit, action or other legal proceeding, at law that may be

brought by any person for injury sustained. Owing to neglect of the above precautions and

to pay any damages and costs which may be awarded in any such suit, action or

proceedings to any such person, or which may, with the consent of the Contractor, be paid

in compromising any claim by any such person.

The Contractor shall provide suitable scaffolds and working platforms, gangways and

stairways, and shall comply with the following regulation in connection therewith.

(a) Suitable scaffolds shall be provided for workmen for all works that cannot be safely

done from a ladder or by other means.

(b) A scaffold shall not be constructed, taken down or substantially altered except

(i) Under the supervision of a competent and responsible person.

(ii) Appointed by contractor and by competent workers possessing adequate experience

in this kind of work.

(c) All scaffolds and appliances connected therewith and all ladders shall

(g) Be of sound material

(ii) Be of adequate strength having regard to the loads and strains to which they will be

(iii) Be maintained in proper condition

(d) Scaffolds shall be so constructed that no part thereof can be displaced in

consequence of normal use.

(e) Scaffolds shall not be overloaded and so far as practicable the load shall be evenly

Anklav Nagar Palika Page

(f) Before installing the lifting gear on scaffolds, special precaution shall be taken to

ensure the strength and stability of the scaffolds.

(g) Scaffolds shall be periodically inspected by a competent person.

(h) Before allowing a scaffold to be used by his workmen, the Contractor shall, whether

the scaffold has been erected by his workmen or not, take steps to ensure that it

complies fully with the regulation herein specified.

(i) Working platforms, gangways shall –

(i) Be so constructed that no part thereof can dag unduly or unequally.

(ii) Be so constructed and maintained having regard to the prevailing conditions as to

reduce as far as practicable risks of persons tripling or slipping and

(iii) Be kept free from any unnecessary obstruction.

(j) In the case of working platforms, gangways working places and stairways at a height

exceeding ………………………………….(to be specified)

(i ) every working platform and every gangway shall be closely boarded unless other

adequate measures are taken to ensure safety.

(ii) Every working platform and every gangway shall have adequate width, and

(iii) Every working platform, gangway, working place and stairway shall be suitably

(k) Every opening in the floor of a building or in a working platform shall, except for the

time and to the extent required to allow the access of person or the transport or

shifting of materials be provided with suitable means to prevent the fall of persons

(l) When persons are employed on a roof where there danger of falling from a height

exceeding (4.25 mt) 14 ‘ (to be specified ) meters suitable precaution . Shall be

taken to prevent the fall of persons or material.

(m) Suitable precautions shall be taken to prevent persons being struck by articles which

might fall from scaffold or other working place.

(n) Safe means of access shall be provided to all working platforms and other working

CLAUSE 20 B : The contractor shall comply with the following regulations as regards the hoisting

appliances to be used by him

(a) Hoisting machines and tackle including their attachments, anchorages and supports

(i) Be of good mechanical construction, sound material and adequate strength and free

from patent defect, and

Anklav Nagar Palika Page

(ii) Be kept in good repair and in working order

(b) Every rope used in hoisting or lowering materials or as a means of suspension shall

be of suitable quality and adequate strength and free from patent defect.

(c) Hoisting machines and tackles shall be examined and adequately tested after

erection on the site and before use and be re-examined in position at intervals to be

prescribed by Engineer-in-charge.

(d) Every chain, ring, hook, shackle, swivel and pulley block used in hoisting or lowering

materials or as a means of suspension shall be periodically examined.

(e) Every crane driver or hoisting – appliance operator shall be properly qualified.

(f) No person who is below age of 15 years shall be in control of any hoisting machine,

including any scaffolds, nor shall give signals to the operator.

(g) In the case of every hoisting machine and of every chain, ring hook, shackle, swivel

and pulley block used in hoisting or lowering or as a means of suspension the safe

working load shall be ascertained by adequate means.

(h) Every hoisting machine and all gears referred to in preceding regulation shall be

plainly marked with the safe working load.

(i) In the case of hosting machine having a variable safe working load, each safe

working load and conditions under which it is applicable shall be clearly indicated.

(j) No part of any hoisting machine or gear referred to in regulation ‘g’ above shall be

loaded beyond the safe working load except for the purpose of testing.

(k) Motors, gears, transmissions, electric wiring and other dangerous parts of hoisting

appliances shall be provided with sufficient safeguards.

(l) Hoisting appliances shall be provided with such means as will reduce to a minimum

the risk of the accidental descent of the load.

(m) Adequate precautions shall be taken to reduce to minimum the risk of any part of a

suspended load becoming accidentally displaced.

CLAUSE 21 : Measures for Prevention of Fire :

The contractor shall not set fire to any standing jungle, tree bush wood or grass without a

written permit from the Engineer-in-charge. When such permit is given, and also in all cases

when destroying cut or dug up tree, bush wood, grass etc. by fire, the contractor shall take

necessary measures to prevent such fire spreading to or other-wise damaging surrounding

property.When such permit is given and also in all cases when destroying cut or dug up

tress, bush wood, grass etc. by fire, the contractor shall take necessary measures to prevent

such fire spreading to or other-wise damaging surrounding property.

CLAUSE 22 : Liability of contractors for any damages done in or outside work area :

Compensation for all damage done intentionally or unintentionally by Contractor’s laborers

whether in or beyond limits of Anklav Nagar Palika property including any damage caused

Anklav Nagar Palika Page

by the spreading of fire mentioned in the clause 22, shall be estimated by the Engineer-in-

charge, or such other Officer as he may appoint and the estimates of the Engineer-in-charge

, subject to the decision of the Superintending Engineer, on appeal , shall be final and the

contractor shall be bound to pay the amount of the assessed compensation on demand,

failing which the same will be recovered from the Contractor as damages in the manner

prescribed in clause 1 or deducted by the Engineer-in-charge from any sums that may be

due or become due from Anklav Nagar Palika to the contractor under this contract or

The Contractor shall bear the expenses of defending any action or other legal proceeding that

may be brought by any person for injury sustained by him owing to neglect of precautions to

prevent the spread of the fire and he shall also pay the damages and cost that may be awarded

by the court in consequence.

Work not to be sublet. Contract may be rescinded and security deposit forfeited for subletting it

without approval or for bribing a public officer or if contractor becomes insolvent:

The contract shall not be assigned or sublet without the written approval of the Engineer-in-

charge. And if the contractor shall assign or sublet his contract or attempt to do so or

become insolvent or commence any proceeding to get himself be adjudicated an insolvent

or make any compromisation with his creditors, or attempt to do so, the Engineer-in-charge

may, by notice in writing rescind the contract, Also if any bribe, gratuity , gift loan,

perquisite, reward or advantage, pecuniary or otherwise, shall either directly or indirectly

be given, promised or offered by the contractor, or any of his servants or agents to any

public officer or person in the employ of Anklav Nagar Palika in any way relating to his office

or employment, or if any such officer or person shall become in any way directly or

indirectly interested in contract, the Engineer-in-charge may thereupon by notice in writing

rescind the contract. In the event of contract being rescinded, the security deposit of the

contractor shall thereupon stand forfeited and be absolutely at the disposal of Anklav Nagar

Palika and the same consequence shall ensure as if the contract had been rescinded under

clause 3 thereof and in addition the contractor shall not be entitled to recover or be paid for

any work therefore actually performed under contract.

Sums payable by way of compensation to be considered as reasonable compensation without

reference to actual loss :

All sums payable by a contractor by way of compensation under any of these conditions

shall be considered as a reasonable compensation to be applied to the use of Anklav Nagar

Palika without reference to the actual loss or damage sustained and whether any damage

has or had not been sustained.

CLAUSE 25 : Change in the constitution of firm to be notified :

In the case of a tender by partners, any change in the constitution of a firm shall be

forthwith notified by the Contractor to Engineer-in-charge for his information.

Anklav Nagar Palika Page

CLAUSE 26 : (1) Disputes to be referred to Tribunal :

The disputes relating to this contract, so far as they relate to any of the following matters,

whether such disputes arise during the progress of the work or after the completion or

abandonment thereof, shall be referred to the Arbitration Tribunal, Gujarat State.

(i) The rates of payment under clause 5 for any tools, materials and stores, in or upon

the works of the site thereof or belonging to the contractor or procured by him an

intended to be used for execution of the work or any part thereof possession of

which may have been taken by the Engineer-in-charge under the said clause-5

(ii) The Reduction in rates made by the Engineer-in-Charge under clause 9 from the

items of works not accepted as completed fully in accordance with the sanctioned

specifications.

(iii) The rate of payment for any class of work which is included in the additional or

altered work carried out by the contractor in accordance with the instructions of the

Engineer-in-Charge under clause 14 and the rates for which is to be determined

under the said clause

(iv) The rates of payment for materials already purchased or agreed to be purchased by

the contractor before receipt of notice given by the Engineer-in-Charge under clause

15, and/or the amount of compensation payable to the contractor under the said

clause for loss in respect of such materials.

(v) The amount of compensation which the contractor shall be liable to pay under

clause 17 in the event of his failure to rectify, remove or reconstruct the work within

the period specified in the written intimation or the amount of expenses incurred by

the Engineer-in-Charge under the said clause 17 in rectifying, removing or re-

executing the work or in removing and replacing the materials or articles

(vi) The reduction of rates as may be fixed by the Engineer-in-Charge under clause 17 for

the inferior work or materials as accepted or made use of.

(vii) The amount of compensation payable by the contractor for damages as estimated

and assessed under clause

(viii) The amount payable to the contractor for the work carried out under clause 33 in

accordance with the instructions and the requirements of the Engineer-in-Charge in

a case where there are no specifications.

(2) The provision of Section-21 of the GPWD dispute Arbi. Tribunal Act –92 & order

issued by the Govt. in connection with this Act will now apply for Arbitration (As per

Anklav Nagar Palika in N. & W.R.D. letter No. SUT/1090/2679/K2 dt. 9/2/94 .

(3) The provision of Arbitration Act .,shall in so far as they are inconsistent with the

provision of this act cease of to apply to any dispute arising from a works contract

and all arbitration proceedings in relation to such dispute before an arbitrator, court

of authority shall stand transferred to the Tribunal.

Anklav Nagar Palika Page

(4) The awards declared by the arbitrator should be speaking award, giving reasons and

calculations for every item of claims. The decision will have to be implemented by all

the departments of the State Anklav Nagar Palika and Public Sector Enterprises of

Gujarat. (Resolution F.D.No. PB/1088/735/KT/Sachivalaya/Gandhinagar 5th October

(5) In case of dispute leading to the contractor or Anklav Nagar Palika of Gujarat

approaching to Court of Law, it shall be within the jurisdiction where the site of work

(6) The reference to arbitration proceeding under this clause shall not

(i) Affect the right of the Engineer-in-charge under clause 5 to take possession of all or

any tools plants materials and stores in or upon the works of site thereof belonging

to the contractor or procured by him and intended to be used for the execution of

the work or any part thereof.

(ii) Preclude the Engineer-in-charge from utilizing the materials purchased by the

contractor in any work or from removing such materials to other places, during the

period the work is stopped or suspended in pursuance of notice given to the

contractor under clause

(iii) Entitle the contractor to stop the progress of the work or the carrying out the

additional or altered work in accordance with the provisions of clause 14 or as the

case may be or clause

CLAUSE 27 : Lump sum in estimates :

When the estimate on which a tender is made includes lump sum in respect of part of the

work, the contractor shall be entitled to payment in respect of the items of work involved or

the part of the work in question at the same rates as are payable under this contract for

such items, or if the part of the work in question is not in the opinion of the Engineer-in-

charge capable of measurement the Engineer-in-charge may , as his discretion, pay the

lump sum amount entered in the estimate and the certificate in writing of the Engineer-in-

charge shall be final and conclusive against the contractor with regard to any sum or sums

payable to him, under the provisions of this clause.

CLAUSE 28 : Action where no specifications :

In the case of work for which there is no such specification, such work shall be carried out

tin accordance with the Divisional Specification and in the event of there being no Divisional

Specifications, then, in such case the work shall be carried out in all respects in accordance

with the instructions and requirements of the Engineer-in-charge.

CLAUSE 29 :Definition of work :

The expression “work” or “works” where used in these conditions shall, unless, there be

something in the subject or context repugnant to such construction to mean the work, or

the works, contracted to be executed under or in virtue of the contract, whether temporary

or permanent and whether original, altered, substituted or additional.

Anklav Nagar Palika Page

Contractor’s percentage whether applied to net or gross amount if the bill : Percentage

referred to in the tender shall be deducted from / added to the gross amount of the bill

before deducting the value of any stock issued. (This clause shall be applicable only for B-1

CLAUSE 31 : Non refund of quarry fees & Royalties :

The contractor shall pay the royalty to the competent authority / local body as per rules.

The contractor shall furnish quarterly the statement showing quantity of quarried materials,

from whom purchased ( with full address of the seller ) and copies of bills for purchase to

the District Officer of the Mining and Geology Department of authority competent to levy

royalty in the area of work. Contractor shall also furnish such additional information as

regards royalty payment to the Royalty authority. The royalty charges paid shall be borne by

the Contractor and shall not be reimbursed by the Chief Officer (Authority: - R & B D Circular

Clause 32: Compensation under the workmen’s compensation Act :

The contractor shall be responsible for and shall pay compensation to his workman payable

under the Workman’s Compensation Act. 1923 (VIII of 1923) hereinafter called the said Act)

for injuries caused to the workman. If such compensation is paid by Anklav Nagar Palika as

principal under sub-section 12(1) of the said Act on behalf of the Contractor it shall be

recoverable by Anklav Nagar Palika from the contractor under sub section 12(2) of the said

section. Such compensation shall be recovered in the manner laid down in clause 1 above.

The Contractor shall be responsible for and shall pay the expenses of providing medical aid to

any workmen who may suffer a bodily injury as a result of an accident. If such expenses are

incurred by Anklav Nagar Palika, the same shall be recoverable from the contractor forthwith and

be deducted, without prejudice to any other remedy of Anklav Nagar Palika from amount due or

that may become due to the Contractor.

The contractor shall provide all necessary personal safety equipment and first aid apparatus

available for the use of the person employed on the site and shall maintain the same in

suitable condition for immediate use at any time and shall comply with the following

regulations in connection therewith.

(a) The workers shall be required to use the equipment so provide by the Contractor

and Contractor shall take adequate steps to ensure proper use of the equipment by

those concerned.

(b) When work is carried on in proximity to any place where there is a risk of drowning

all necessary equipment shall be provided and kept for use and all necessary steps

shall be taken for the prompt rescue of any person, in danger.

(c) Adequate provision shall be made for prompt first aid treatment of all injuries to be

sustained during the course of the work.

Anklav Nagar Palika Page

Clause 33 : The quantities shown in the tender are approximate and no claim shall be entertained

for quantities of work executed being less than those entered in the tender. In the case of

increase in the quantities by more than 30% the new rate will be paid to the contractor for

the quantities in excess of 30%The rates for the increased quantities as aforesaid will be

fixed in the manner specified in clause –

Clause 34: Employment of famine or other labour : The contractor shall employ any famine,

convict or other labour of particular kind or class, if ordered in writing to do so by the

Engineer-in-charge.

Clause 35 : No compensation shall be allowed for any delay caused in the starting of the work

on account of delay in making available the full site of land at a time.

Clause 36 : No claim for compensation shall be allowed for any delay in execution of the work

on account of water standing in borrow pits or compartment. The rates are inclusive of hard

or cracked soil, excavation in mud, sub soil water or water standing in borrow-pits and no

claim for an extra rate shall be entertained unless otherwise expressly specified.

Clause 37 : Entering upon or commencing any portion or work :

The Contractor shall not enter upon or commence any portion or work except with the

written authority and instruction of the Engineer-in-charge or of his subordinate in charge

of the work. Failing such authority, the Contractor shall have no claim to ask measurement

of or payment for work.

Clause 38 : Minimum age of person employed :

(I) No Contractor shall employ any person who is under the age of 15 years.

Clause 39 (I) (A) :

The employment of donkeys and / or other animals and the payment of fair wages : For

Asphalt work(s) as far as possible, only the adult persons should be employed by the

contractor. If the adult person are not available, then the children below the age of 15(Fifteen

years ) should not be employed under any circumstance.

(II) No contractor shall employ donkeys or other animals with branching of string or thin

rope. The branching must be at least three inches wide and should be of tape

(III) No animal suffering from sores, lameness or emaciation or which is immature shall

be employed on the work.

(IV) The Engineer-in-charge or his agent is authorized to remove from the work any

person or animal found working which does not satisfy these conditions and no

responsibility shall be accepted by Anklav Nagar Palika for any delay caused in the

completion work by such removal.

(V) The Contractor shall pay fair and reasonable wages to the workman employed by

him in the contract undertaken by him. In the event of any dispute arising between

the Contractor and his workmen on the grounds that the wages paid are not fair and

Anklav Nagar Palika Page

reasonable, the dispute shall be referred without delay to the Engineer-in-charge

who shall decide the same. The decision of the Engineer-in-charge shall be

conclusive and binding on the Contractor, but such decision shall not in any way

affect the conditions in the contract regarding the payment to be made by Anklav

Nagar Palika at sanctioned tendered rates.

(VI) The contractor shall provide drinking water facilities to the workers/ labourers

employed on Anklav Nagar Palika works Amenities relating to sanitation shall also be

provided to the workers/labourers employed on works (in urban areas) . If the

contractor fails to comply with these provisions, the Engineer-in-charge shall give

notice in writing and if the contractor does not provide this facility to the workers/

labourers within a period of ten days from the date of the notice in writing, the

Engineer-in-charge shall thereupon make the arrangement for drinking water at the

cost of the contractor.

(VII) The Contractor shall provide the amenity of proper shed and shelter to the

workers/ labourers and their children on Anklav Nagar Palika works as soon as the

work starts. If the contractor fails to provide shed and shelter, the Engineer-in-

charge shall provide the same at the cost of contractor.

Clause 40 : Method of payment :

Payment to contractor shall be made by cheque drawn on any treasury within the division

convenient to them, provided the amount exceeds Rs. 10 Amount not exceeding Rs. 10 will

be paid in cash.

Clause 40 A : Any sum of money due and payable to the Contractor (including the security

deposit returnable to the contractor) executing any Anklav Nagar Palika work or work of any

District Panchayat wholly financed as grant-in-aid under this contract shall be appropriated

by any District Panchayat / Anklav Nagar Palika and shall be set off against any claim of the

Anklav Nagar Palika/District Panchayat of Gujarat state by the District Panchayat of Gujarat

State/Anklav Nagar Palika for the payment of a sum of money arising out or under any

other contract made by the contractor with the Anklav Nagar Palika/District Panchayat of

Gujarat State for the work wholly the contractor against any claim of the Anklav Nagar

Palika / District Panchayat of Gujarat state is available, such a recovery shall be made from

the contractor as arrears of land revenue.

Clause 41 : Employment of scarcity labour :

If Anklav Nagar Palika declares a state of scarcity or famine to exist in any village situated

within 16 kilometers of the work, the Contractor shall employ upon such parts of the work,

as are suitable for unskilled labour, any person certified to him by the Engineer-in-charge or

by any persons to whom, the Engineer-in-charge may have delegated this duty in writing to

be in need of relief and shall be bound to pay to such persons, wages not below the

minimum which Anklav Nagar Palika may have fixed in this behalf. Any disputes which may

arise in connection with the implementation this clause shall be decided by the Engineer-in-

charge whose decision shall be final and binding on the contractor.

Anklav Nagar Palika Page

Clause 42 : The rates to be quoted by the Contractor must be inclusive of All tax . No extra

payment on this account will be made to the contractor.

Clause 43 : The Contractor should, as far as possible , obtain his requirement of labourers skilled

and unskilled , from the nearest Employment Exchange so as to utilize the local

employment potential. If there are no local Employment Exchange or such Exchanges are

not able to provide the required labour locally, suitable labourers should be utilized to the

maximum extent possible.

Clause 44 : Fair Wages :

If a Contractor fails to pay within ‘7’ (Seven) days to the labourer(s) /worker(s) the minimum

wages prescribed by the Anklav Nagar Palika under the Minimum Wages Act. 1948 as in

force from time to time, the Engineer-in-charge shall be at liberty to deduct the amount

payable to the labourer/ workers from his (Contractors) bills or deposit(s) payable by the

Contractor after making due inquiries and establishing the claim(s) of the labourer(s)

The contractor shall not be entitled to any payment of compensation on account of any loss

that the Contractor may have to incur on account of the action as aforesaid. Before the

action as aforesaid, is enforced, a notice in writing to the Contractor shall be issued by the

Engineer-in-charge to pay the wags as per Minimum Wages Act in force at the relevant

time. If Contractor does not act as aforesaid within seven days, then the action

contemplated as above shall be taken against him.

Clause 45 : List of Machinery :

The contractors shall also give a list of machineries in his possession and which they propose to use

Clause 46 : (i) In case , the roller deployed by Department for the use on contract work is kept

idle by the contractor for want of adequate labour and materials, the contractor will have to

pay rental charges as per prevailing rules even though the items of rolling and watering are

to be carried out by the department.

(ii) If the contractor does not plan his programme so as to suit the requirement of the

Department, the proportionate rental charge on roller shall be recovered from the

Clause 47 : Local labour on normal rates :

The contractor shall have to engage local labour and person seeking employment where

available on normal rate.

Clause 48 : Rent will be recovered from the contractor for the land given to them for stacking

materials as well as for construction of temporary hutments etc.

Land measuring Charges

1. One hectare or less Rs.5 Per month

Anklav Nagar Palika Page

2. More than 1 hectare & up to 2 hectares Rs.10 per month

3. More than 2 hectare & up to 3 hectares Rs.15 per month

4. More than 3 hectare & up to 4 hectares Rs.20 per month

Clause 49 : The contractor shall employ only such labour who shall produce a valid certificate of

having been vaccinated against small-pox within a period of last three years.

1 Huts : The contractor shall build sufficient number of huts on a suitable plot of land for the

use of the laborers according to the following specifications.

(1) Huts of bamboos and grass may be constructed.

(2) A good site shall be selected. High ground removed from jungle but well provided with tress

shall be chosen wherever it is available. The neighborhood of rank jungle, grass or weeds

should particularly be avoided. Camps should not be established close to large cuttings of

(3) The lines of huts shall have open spaces of at least 10 m. between rows. When a good

natural site cannot be procured, particular attention should be given to the drainage.

(4) There should be no over-crowding. Floor spaces at the rate of 2.8 Sq.m. per head shall be

provided. Care should be taken to see that the huts are kept clean and in good order.

(5) The contractor must find out his own land. If he wants ANKLAV NagarPalika land, he should

apply for it and pay assessment for it.

2. Drinking Water: The contractor shall as far as possible, provide an adequate supply of

chlorinated pure potable drinking water for the use of labourers. This provision shall be at the

rate of not less than 4.5 liters per head. No provision need-be made where there is a suitable

nala , river or well within 0.4 km of the camp. However arrangement should as far as possible,

be made to chlorinate water by chlorinated tables before it is allowed for drinking purpose.

3. The contractor shall construct semi permanent latrines for the use of Laborers on the following

scale, namely (a) Where female are employed, there shall be at least one latrine for every

females. (b) Where males are employed there shall be at least one latrine for every 25 males

provided that where the number of males or female exceed 100 , it shall be sufficient if there is

one latrine for every 25 males or females , as the case may be up to the first 100 and one for

every 50 thereafter.

4. Privacy in latrines: Every latrine shall be under cover and so partitioned off as to secure

privacy, and shall have a proper door and fastenings.

5. Notice to be displayed outside latrines and urinals :(1) Where workers of both sexes are

employed there shall be displayed outside each block of latrine and urinal a notice in the

language understood by the majority f the workers For Men Only or For Women Only : as the

(2) The notice shall also bear the figures of a man or of a women, as the case may be.

6. Urinals: There shall be at least one urinal for male/female workers up to 50 employed at a time.

Provided that where the number of male or female workmen, as the case may be, exceeds

it shall be sufficient if there is one urinal for every 50 males or females up to the first 500 and

one for every 100 males or females or part thereof.

Anklav Nagar Palika Page

7. Latrines and Urinals to be accessible :(1) The latrines and urinals shall be conveniently situated

and accessible to workers at all times at the establishment. (2) (i ) The latrines and urinals shall

be adequately lighted and shall be maintained in a clean and sanitary condition at all times (ii)

Latrines and urinals other than those connected with a flush sewage system shall comply with

the requirements of the Public Health Authorities.

8. Water for latrines and urinals:Water shall be provided by means of pipes or tanks or otherwise,

so also be conveniently accessible in or near the latrines and urinals.

9. Bathing and washing places:(1) The contractor shall construct sufficient number of bathing

places. Every unit of 20 persons being provided with a separate bathing place. (2) Washing

places should also be provided for the purposes of washing clothes. Every unit of 30 persons

shall have at least one washing place. (3) Such bathing and washing places should be suitably

screened and separate places provided for male and female workers. (4) Such facilities shall be

conveniently accessible and shall be kept in clean and hygienic condition.

10. Drainage: The contractor shall make sufficient arrangement for draining away the sewerage

water as well as water from the bathing and washing places and shall dispose off this waste

water in such as way as not to cause nuisance. The contractor should obtain a permission from

the Gujarat Water Pollution Control Board, Gandhinagar if Water is so be drained in river or

near the well . The contractor would put malaria oil once in a week in stagnant water round

about the residence.

11. Medical facilities:The contractor shall engage a medical officer with a traveling dispensary for a

camp having 500 or more persons if there is no ANKLAV NagarPalika or other private dispensary

situated within 6 km. from the camp.

12. Conservancy and cleanliness: The contractor shall provide the necessary staff for effecting the

satisfactory conservancy and cleanliness of the camp to the satisfaction of the Muni.Engineer-

in-charge. At least one sweeper per 200 persons should be engaged. Conservancy staff should

dump refuge in compost pit, away from the labour camp.

13. Health Provisions: The District Health Officer of the District or the Deputy Director of Health

Service shall be consulted before opening a labour camp and his instructions on matters, such

as the water supply, sanitary convenience, the camp-site, accommodation and food supply shall

be followed by the contractor.

14. Precautions against epidemic: (a) The authorities in charge of the colonies should get the

labourersinoculated against cholera and plague and vaccinated against smallpox at the time or

recruitment, if they are not inoculated or vaccinated within 6 months or 3 years respectively

prior to the date of recruitment. (b) When, in any labour camp there is an epidemic disease or

is threatened with such an outbreak, the authorities in charge of the labour camps should

ensure that all the inmates of the labour colonies are inoculated or vaccinated as the case may

be , depending on the diseases, within 72 hours after the outbreak. (c) The authorities in charge

of the labour colony should arrange to communicate by wire regarding the outbreak of the

epidemic diseases on the very day of the outbreak, to the Mamlatdar of the Taluka, the District

Health officer or to the Deputy Director of Public Health in charge of that area and the Director

of Public Health. Thereafter they should continue to send daily reports to the above officers in

the prescribed form regarding the progress of the epidemic disease. (d) When the authorities in

charge of the labour colony suspect or have reason to believe that any immediate of the labour

colonies is suffering from the infectious or contagious disease , they shall forthwith arrange for

the segregation of such persons to isolated huts to be specifically provided for the purpose and

also for their treatment (e) As regional malaria epidemic outbreaks are likely to occur in such

project areas, the authorities in charge of the labour colonies should report promptly the

Anklav Nagar Palika Page

occurrence of unusual incidence of cases of malaria and also inform the District Health Officer

of the District, Deputy Director of Public Healthy (Malaria) and the Director of Public Health and

also arrange to institute all necessary anti malarial measures as may be advised by the officials

of the Public Health Department. (f) The authorities in charge of the colonies should also

arrange to carry out any other measures that may be recommended by the officials of the

Public Health Department necessary to prevent or control the spread of disease.

15. Rest rooms: (1) In every place where in contract labour is required to halt at night in connection

with the contract works and in which employment of contract labour is likely to continue for

three month or more, the contractors shall provide and maintain rest rooms or other suitable

alternative accommodation within fifteen days of the employment of contract labour.

(2) If the amenity referred to in sub rule is not provided by the contractor within the period

prescribed, the employer shall provide the same within a period of fifteen days of the expiry of

the period laid down in the sub-rule (1).

(3) Separate rooms shall be provided for women employees.

(4) Effective and suitable provision shall be made in every room for securing and maintaining

adequate ventilation for the circulation of fresh air and there shall also be provided and

maintained sufficient and suitable natural or artificial lighting.

(5) The rest room or other suitable alternative accommodation shall be of such dimensions as to

provide at least a floor area of 1. Sq. mt. For each person making use of rest rooms.

(6) The rest room or other suitable alternative accommodation shall be so constructed as to afford

adequate protection against heat, wind, rain, and shall have smooth, hard and impervious

(7) The rest rooms or other suitable alternative accommodation shall be at a convenient distance

from the establishment and shall have adequate supply of whole some drinking water.

16. Canteen Facilities: (1) In every establishment of contract work and wherein work

regarding the employment of contract labour is likely to continue for six months and wherein

contact labour numbering one hundred or more are ordinarily employed, the adequate canteen

facilities shall be provided by the contractor for the use of such contract labour within sixty

days of the commencement of the employment of contract labour.

(2) If the contractor fails to provide the canteen facilities within the time limit laid down the

same shall be provided by the principal employer within sixty days of the time allowed to

the contractor.

(3) The canteen shall be maintained by the contractor or principal employees as the case may

be in an efficient manner.

17. Accommodation in canteen: (1) The canteen shall consist of at least dining hall, kitchen,

store room, pantry, and washing places separately for worker and for utensils.

2 (I) The canteen shall be sufficiently lighted at all times where any person has access to

(ii) The floor shall be made of smooth and impervious materials and inside walls shall be

lime-washed or color-washed at least once in each year, provided that the inside

walls of the kitchen shall be lime-washed every four months.

3 (i) The premises of the canteen shall be maintained in clean and sanitary condition.

Anklav Nagar Palika Page

(ii) Waste water shall be carried away in suitable covered drains and shall not be

allowed to accumulate so as cause nuisance.

(iii) Suitable arrangements shall be made for the collection and disposal of garbage.

18. Accommodation in dining hall:

(1) The dining hall shall accommodate at a time, at least 30% of the contract labour working at

(2) The floor area of the dining hall excluding the area occupied per dinner to be

accommodated shall as prescribed in subrule (i)

(3) (I) A portion of the dining hall and service counter shall be partitioned and reserved for

women workers, in proportion to their numbers. (ii) Washing places for women shall be

separate and screened to secure privacy.

(4) Sufficient table, stools, chairs or benches shall be available for the number of diners to be

accommodated as prescribed in sub rule

19. Equipment in canteen:

(i) There shall be provided and maintained sufficient utensils, crockery, cutlery, furniture

and any other equipment necessary for the efficient running of the canteen.

(ii) The furniture utensils and other equipment shall be maintained in a clean and hygienic

(2) (i) Suitable clean clothes for the employees serving in the canteen shall also be provided

and maintained.

(ii) A service counter, if provided, shall have a top of smooth and impervious materials.

(iii) Suitable facilities including an adequate supply of hot water shall be provided for the

cleaning of utensils and equipment.

20. Food stuff to be served: The food stuff and other items to be served in the canteen shall be in

conformity with the normal food habits of the contract labour.

21. Prices to be displayed: The charges for food stuffs, beverages and any other item served in

the canteen shall be based on “no profit, no loss” and shall be conspicuously displayed in

22. Canteen to be run on “No profit no loss” basis: In deriving the prices of food stuffs and

other articles served in the canteen, the following items shall not be taken into consideration as

expenditure, namely.

(a) The rent for the land and building.

(b) The depreciation and maintenance charges for the building and equipment provided for in

(c) The cost of purchase, repairs and replacement of equipment including furniture, crockery,

cutlery and utensils.

(d) The water charges and other charges incurred for lighting and ventilation.

(e) The interest on the amount spent on the provisions and maintenance of furniture and

equipment provided for in the canteen.

Anklav Nagar Palika Page

The local officers should check up whether, facilities as offered and which are admissible under

the existing rules and orders are made available to the workers and enforce upon the

contractors the necessity of adhering to the instructions for promotion of welfare of the

workers according to the terms of the contract.

CLAUSE 51: Contractor shall have to arrange for the supply of gumboots. Hand gloves, mask etc.

invariably to the laborers/workers engaged by the contractor on asphalt work.

CLAUSE 52: The Contractor shall not show any distinction between Harijan and other class of

labourers / workers employed to carry out the Anklav Nagar Palika work.

CLAUSE 53: FENCING AND LIGHTING

(a) The contractor shall, unless otherwise specified, be responsible for the proper fencing,

lighting guarding and taking of the necessary safety measures for all works comprised in the

contract and for the proper provision of temporary road, way, foot-way , guards, fences,

caution notices, etc. as far as the same may be rendered necessary by reasons of the work for

the accommodation of workmen, foot passengers or other traffic and of owners and occupiers

of adjacent property and the public and shall remain responsible for any accident that may

occur on account of his failure to take proper & timely precautions.

(b) All the arrangements made for fencing and lighting shall be maintained by the contractor

through the currency of the contract till the physical taking over of the work by department.

CLAUSE 54: LIABILITY OF ACCIDENTS TO PERSONS:

Responsibilities and liabilities of the contractor under Workmen’s Compensation Act are given

in clause No.37. In addition following shall also apply:

(a) On the occurrence of an accident, which result in death of workmen employed by the

contractor or which is so serious as likely to result in death of any such workmen the

contractor, shall within 24 hours of happening of such accident(s) intimate, in writing to

Engineer-in-Charge the fact of such accidents. The contractor shall indemnity Anklav Nagar

Palika against all loss or damage sustained by the Anklav Nagar Palika resulting directly or

indirectly from his failure to give intimation in the manner aforesaid including the penalties

or fines, if any, payable by the Anklav Nagar Palika as a to the provisions of the said act in

regard to such accident(s).

(b) In the case of an accident, in respect of which compensation may become payable under

Workmen’s Compensation Act. whether by the contractor or by the Anklav Nagar Palika as

principal Employer, it shall be lawful for the Engineer-in-charge to retain out of money due

and payable to the Contractor, such sum or sum of money as may, in the opinion of the

Engineer-in-charge, be sufficient to meet such a liability, The opinion of the Engineer-in-

charge shall be final regard to all matters arising under this clause.

CLAUSE 55: ACCESS TO SITE AND WORK ON SITE:

The Engineer may , if he considers fit from time to time, enter upon any land(s) which may

be in possession of the contractor under this contract for the purpose of executing any work

not included in this contract by agents or by other contractors, at this opinion and the

contractor shall, in accordance with the requirements of the Engineer-in –charge , afford all

reasonable facilities for execution of the work including occupation of lands by structure or

Anklav Nagar Palika Page

otherwise for any other contractor employed by the Anklav Nagar Palika and his workmen

for the workmen of the Anklav Nagar Palika who may be employed in the execution on or

near the site of the work not included in the contract or of any contract in connection with

or ancillary to the work and in default, the contractor shall be liable to the Anklav Nagar

Palika for any delay or expenses incurred by reason of such default. Provided always that if

damage arising. Make a statement of the same to the Engineer-in-charge who shall from

time to time, assess the value in his judgment of such damage and the Anklav Nagar Palika

shall from time to time pay to the contractor the amounts (if any) accepted as justified by

the Engineer-in-charge :

CLAUSE 56: REPORTS REGARDING LABOUR:

The Contractor shall submit the following reports to the Engineer-in-charge:

(a) (I) A daily report in the suitable form of the strength of labour, both skilled and unskilled

employed by him on the work(s). The contractor shall increase or decrease the strength

both skilled and unskilled. if directed by the Engineer-in-charge. The submission of such

reports shall not, however , relieve the contractor of his responsibilities and duties

regarding progress or any other obligation under the contract

(ii) A classified weekly return in the suitable form of the number ofperson employed on the

works during the preceding week.

(iii) A weekly medical report in the suitable form showing the health of the contractor’s camp.

The number of persons ill or incapable and the nature of their illness.

(iv) A report of any accident, which may have occurred, to be sent within 24 hours of the

(v) Such other report as may be prescribed.

CLAUSE 57: Treasure Trove

In the event of discovery by the contractor or his employees, during the progress of work of

any gold, silver, oil or other minerals of any description and precious stones , treasures,

coins, antiquities, relic, fossils or other articles or value of interest whether geological,

archaeological or any other such treasure & other things shall be deemed to be the absolute

property of the Anklav Nagar Palika and the contractor shall duly preserve the same to the

satisfaction of the Engineer-in-charge , from time to time, and relieve the same to such

persons as the Engineer-in-charge may appoint.

The contract shall take all reasonable precautions to prevent his workmen other person

from removing or damaging any such articles or things, immediately after the discovery

thereof and before removal acquaint the Engineer-in-charge with discovery and carry out

his orders for the disposal of the same.

CLAUSE 58: Indemnity:

The contractor shall indemnify the Anklav Nagar Palika against all actions, suits, claims &

demands through or made against the Department in respect of work of this contractor

against any loss damage to Department in consequence of any action or suit being brought

Anklav Nagar Palika Page

against the contractor for anything done or omitted to be done in execution of the work of

CLAUSE 59: Insurance of Laborus:

The contractor shall be responsible to arrange for insurance of all laboures, skilled and

unskilled workers, supervisors etc. employed by him as per labour regulation of the State.

CLAUSE 60: Setting Out:

The contractor shall be responsible for the true and proper setting out of the works and the

correctness of positions, levels, dimensions and alignments of all parts of the work and for

the provisions of all necessary instruments, appliance and labour in connection therewith. if

, at any time during the progress of the work, any errors, appear or arise in the position

levels, dimensions or alignments of any part of the work, the contractor, on being required

to rectify such errors by the Engineer-in-charge shall at his own expense do so to the

satisfaction of the Engineer-in-charge . if however, such error is based on incorrect data

supplied in writing by the Engineer-in-charge , the expenses of rectifying the same shall be

borne by the Department. The checking of and setting out of any line or level by the

Engineer-in-charge or his representative shall not in any way, relieve the contractor of his

responsibilities for the correctness of the error. The contractor shall carefully protect and

observe all bench-mark, site-nails, page and other things used in setting out of the work(s)/

CLAUSE 61: Cement Register:

A register in the prescribed form showing day-to-day receipt, consumption and balance of

cement on site of work will be maintained by the Department, which shall invariably be

signed daily by the contractor or his authorized representative in token of its correctness.

CLAUSE 62: Materials and Works Test Register:

A register in the prescribed from showing day-to-day receipt, consumption and balance of

cement on site of work by the Department and every entry thereof shall invariably be

signed by the Contractor or his authorized representative in taken of its correctness.

CLAUSE 63: Progress Schedule:

The Engineer-in-charge shall have, at all times, the right, without in any way vitiating this

contract forming grounds for any claim, to after the order of the work of any part thereof and

the contractor shall after receiving such direction, proceed in the order directed. The contractor

shall also revise the progress. Schedules accordingly and submit four copies of the revised

schedule to the Engineer-in-charge within seven days of the said Engineer's direction to alter

the order of works.

(a) The contractor shall furnish sufficient plant, equipment and labour and shall work such

hours and shifts as may be necessary to maintain the progress of the work as per approved

progress-schedule, The working and shift shall company with all the Anklav Nagar Palika

regulations in force and shall be such, as may be approved by the Engineer-in-charge and

the same not be varied without the prior approval of Engineer-in-charge.

(b) The contractor shall from time to time,as may be required by the Engineer-in-charge,

furnish to Engineer-in-charge with a statement in writing of the arrangements he proposes

to adopt for the execution of this contract and the Engineer-in-charge may, if he considers

Anklav Nagar Palika Page

necessary at any time advice alternation in the same. Which the contractor shall adopt on

notice thereof.

(c) The progress-schedule(s) shall be in the form of progress chart, forms, statements and/ or

reports as may be approved by the Engineer-in-charge.

The contractor shall submit four copies showing the progress of the work in the form of a chart

etc. at periodical intervals as may be specified by Engineer-in-charge.

(d) The approval of the progress schedules by the Engineer-in-charge shall not relieve the

contractor of schedule required by the Engineer-in-charge and shall not entitle the

contractor to any extra payment.

Before starting the work, the contractor will have to obtain the license from the District

Assistant Labour Commissioner under the Contract Labour (Regulation and Abolition) Act.

1970 and contract Labour (regulation and Abolition ) Gujarat Rules 1972 after paying

necessary fees and deposit on the basis of the number of labourers to be employed on the

work and will have to supply two true copies of the said license to the Deputy Chief

Officerbefore the work is started.

Anklav Nagar Palika Page

Anklav Nagar Palika Page

Annexure: The information in the following annexure specimens should be furnished on separate

letter pad if necessary.

(Referred to Condition No.-2 General Rules and Direction for the guidance of Contractors. )

The Chief Officer,

Anklav Nagar Palika,

ANKLAV, Dist. Anand

PLACE: ANKLAV DATE :

Details regarding my / our partners our Company (in the case of limited Company Names, address

(es), telephone number(s) income tax etc. are as under :

Sr. Name(s) of Full address of Telephone Residential Telephone Full address of income tax

no. Person/Partner the place of No.(s) address(es) No.(s) office ward where income

Director of the business (with pin (office) (Resi.) (supported tax return is filed

company code) (supported (supported (supported document) (supported document)

(supported document) document) document)

I/We hereby agree to intimate you about change if any, in the above-mentioned address (es) and

telephone No. (s) Within Fifteen days of its occurrence till my/our deposit, for the said work paid by

me/us is not returned to me/us.

Dated Signature of Tenderer

Anklav Nagar Palika Page

LIST OF WORKS ALREADY COMPLETED BY THE TENDERER OF LAST YEAR

Sr. Name of work Place Cost on Time taken in months Remarks

completion To complete the

Note: Necessary certificate from office concerned shall be attached with the tender

Anklav Nagar Palika Page

DECLARATION REGARDIG WORKS ON HAND WITH TENDERER

Sr. Name Place Estimated Date of issue Stipulated Amount of work Brief details of Remark

No. of Cost of work order period of done on date of delay if any

work completion filling tender

Note 1 : Amount of work in column 6 should be given up to the month previous to the month in

which tenders are invited.

Note 2 : Necessary certificate from the officer concerned shall be attached with the tender.

Anklav Nagar Palika Page

Anklav Nagar Palika Page

11 SCHEDULE - C

(As per attach Specification for building works Booklet)

Time Schedule, for completion of different designated parts of the work and rate of liquidated

to be paid by the

Contractor, if he fails to complete the part of work within stipulated time limit is as detailed

Time Schedule of Completion

Percentage of time of the Percentage of work Rate of liquidated damages

(As corrected vied B & CD GR. No. TNC - 1091 - IB - 10/(11) - C , dated 29-6-92)

Signature of the Contractor

Anklav Nagar Palika Page

Anklav Nagar Palika Page

12 SCHEDULE – B

ANKLAV NAGARPALIKA ANKLAV

Name of Work :- Bid Documents for Construction of Wall, Decorative Benches,

Children Playing Equipment & Landscaping, Tube Well, Recharge Bore under 15th

Finance For Various area at Anklav Nagarpalika, Anklav

Sr. No. NAME OF WORK

Construction of Wall, Decorative Benches,

Children Playing Equipment &

Landscaping at Vadsar Lake For Anklav

Nagarpalika, Anklav

Construction of Tube Well at Vadsar Lake

For Anklav Nagarpalika, Anklav

Recharge bore work For Anklav

Nagarpalika, Anklav

I/We am/are willing to carry out the work at ___% above/below percent (should be written in

figures and words) of the tendered amount mentioned above.

Tendered amount put to tender Rs.23,04,336.00 Tendered amount put to tender Rs.23,04,336.00

Deduct.: ___________% below Add.: ___________% Above Rs.____________

Engineer Chief Officer President

Stamp with Signature

Anklav Nagar Palika Anklav Nagar Palika Anklav Nagar Palika

Anklav Anklav Anklav

Anklav Nagar Palika Page