DEVELOPMENT AND IMPLEMENTATION OF IEC (Information, Education & Communication) & Capacity building Program for under SWACHH BHARAT MISSION 2.0, NIRMAL GUJARAT 2.0 & NATIONAL CLEAN AIR PROGRAMME (NCAP)

3.Opening of online Technical Bid 27th April 2026 upto16.00 hours onwards

4.Opening of Price Bid Will be intimated to technically qualified

5.Bid Validity 120 Days

6.Tender Fee Rs.10,000/‐

(By Speed Post / RPAD through Postal Authority Only.)

To be submitted to:

HEAD OF THE DEPARTMENT (SWM)

SOLID WASTE MANAGEMENT DEPARTMENT

VADODARA MUNICIPAL CORPORATION,

TAMBEKAR NO VADO OLD WARD 13 OFFICE,

E-TENDER NOTICE

NOTICE INVITING TENDER

Tender Notice No. PRO-1357/2025‐26

Organization Name Vadodara Municipal Corporation

Department Name Solid Waste Management

Scope of Work DEVELOPMENT AND IMPLEMENTATION OFIEC (Information, Education &

Communication) & Capacity building Program for underSWACHH BHARAT

MISSION 2.0, NIRMAL GUJARAT 2.0 &NATIONAL CLEAN AIR

PROGRAMME (NCAP)

Tender Type Open

Bidder Nationality Indian

Type of Contract Work

Bidding Currency Single

Joint Venture Not Allowed

Document downloading last date From 28/03/2026 to 23/04/2026 Up to

&time 16.00 Hour

Last date & time of online Bid From 28/03/2026 to 23/04/2026 Up to

submission 16.00 Hour

Physical submission of EMD, From 28/03/2026 to 27/04/2026 Up to

Document Fee, PQ bid, Technical 16.00 Hour at Solid Waste Management

bid and Supporting documents Department, Vadodara Municipal

Corporation, Khanderao Market,

Vadodara, Gujarat. 390001 through

Schedule of E-Tender RPAD/Speed Post through postal authority

Pre bid Bidder shall submit pre-bid queries online

via email on [email protected] on or

before 08/04/2026 Up to 16.00.

Opening of Price Bid (Online) Will be intimated to technically qualified

Bid validity period 120 days from opening of bid

Project Duration 2 Years

Rs. 10,000/- (Rupees Ten Thousand

Only) in the form of an Account Payee

Document Fee Demand Draft, drawn in favour of The

Commissioner, Vadodara Municipal

Corporation, payable at Vadodara.

Payment Details “Earnest Money Deposit (EMD) of Rs.

4,00,000/- (Rupees Four Lakh Only)

shall be submitted in the form of a Demand

EMD Draft issued by a Nationalized/Scheduled

Bank, payable at Vadodara, in favour of

The Municipal Commissioner, Vadodara

Municipal Corporation.”

General Terms & EMD & Tender fee shall be submitted in electronic format only through online

Conditions (by scanning) while uploading the bid. This submission shall mean that EMD &

tender fee are received for purpose of opening the bid. Accordingly, offer/tenders

of those tenderers whose EMD & tender fee is received electronically, shall be

opened. However, for the purpose of realization of EMD and Tender Fee, bidder

shall send the EMD as well as Tender fee in required format in original through

RPAD / Speed Post so as to reach to Solid Waste Management Department,

Khanderao Market within 3 days from the last date of submission of price-bid.

Punitive action shall be initiated for non-submission of EMD & Tender fees in

original to Solid Waste Management Department, Khanderao Market by bidder

including abeyance of registration and cancellation of E-tendering code for One

year. All documents in supporting of bid shall be in electronic format only

through online (by scanning) during the bidding period.”

 All documents must be colored scanned to be seen as original. Scanning

in black and white or gray shall not be acceptable.

 Documents in original must be notarized with clearly displaying stamp,

number and name of the notary. Documents submitted in photocopy

shall be attested with true copy.

 Price Bid shall have to be quoted strictly online only. No hard copy of

price bid shall be accepted.

 All document related to qualification shall be submitted online only,

submission made in physical format later shall not be considered as part

 Addenda/corrigenda to these tender documents, if issued must be signed

and submitted online only.

DOWNLOAD OF TENDER DOCUMENT: -

The tender document for these works is available only in Electronic format which

can be downloading free of cost by the bidder.

SUBMISSION OF TENDER: -

The tenders will be received up to 16:00 Hours on dt: 23/04/2026 through

online e tendering on https://vmctender.nprocure.com/

"Following Documents shall only be submitted in HARD COPY to

Vadodara Municipal Corporation by all bidders"

 Earnest Money Deposit as mentioned in the Tender. (i.e. D.D)

 Tender Fees as mentioned in the tender

 Non-Blacklisting Certificate on Bidder’s Letterhead.

 Affidavit on Non-Judicial Stamp Paper of Rs.300/-.

 Downloaded Tender document must be stamped and signed by

authorized personal and submitted in hard copy in Technical Proposal

Documents Cover.

Price bid submitted physically will not be accepted. Please note that Non-

submission of Hard copies of Documents mentioned in this Tender Document

as well as price bid does not absolve the bidders from any liability created from

the bid condition and bidding process. Price Bid shall have to be quoted

strictly online only. Technical Proposal Documents in Hard copy shall be

submitted only by Qualified Bidders.

 This cover must be superscripted with "Technical Proposal Cover". All

above sealed covers shall be put together in One cover (say Main cover)

and this cover duly sealed shall be submitted to "Solid Waste

Management Department, Vadodara Municipal Corporation,

Tambekar vada, old ward 13 office, Raopura, Vadodara – 390 001" by

Speed Post / Registered Post only on or before dt: 27/04/2026 at

 Tender Notice No., Due Date, Name of Work, and Name of Tenderer /

Contractor with Address must be specified on all above covers.

 No delay on account of any case for receipt of tender shall be entertained.

Tenders received or due to be received after the time limit is over will not

be accepted and if inadvertently accepted will not be opened and will be

returned unopened. The tenders which may get opened before the due date

with no indication having been given on the outside of the envelope are

liable to be rejected.

 The tender must contain the name, address and residence and place of

business of the persons submitting the tender and must be signed and sealed

by the Tenderer with his usual signature.

 All partners must sign tenders by partnership firm. The full name and

addresses of all the partners shall be furnished. The tenders by Corporation /

Companies must be signed with the legal name of the Corporation /

Company by the president / or by the secretary or other person or persons

legally authorized to bind the Corporation / Company in the matter.

OPENING OF TENDER: -

The tender will be opened on the specified date online on website

https://tender.nprocure.com/ Bidders or their representative who wish to

participate in online tender opening can log on to https://tender.nprocure.com/ on

the due date and time, mark their presence and participate in online tender

opening. Bidders who wish to remain present at Vadodara Municipal

Corporation, Solid Waste Management Department at the time of tender opening

can do so. Only one representative of each firm will be allowed to remain

Information for online 1. Internet site address for e-Tendering activities will be

participation https://vmctender.nprocure.com/

2. Interested bidders can view detailed tender notice and download tender

documents from the above-mentioned website.

3. Bidders who wish to participate in online tender must register with the

website through the “New User Registration” link provided on the home

page. Bidder will create login id & password on their own in registration

4. Bidders who wish to participate in this tender need to procure Digital

Certificate as per InformationTechnologyAct-2000 using that they can

digitally sign their electronic bids. Bidders can procure the same from any of

the CCA approved certifying agencies, or they may contact (n) code Solution

at below mentioned address and they will assist them in procuring the same.

Bidders who already have a valid Digital Certificate need not to procure the

same. In case bidders need any clarification regarding online participation,

they can contact

M/S (n)code Solution

301, G.N.F.C. Info Tower,

Near grant Bhagwati Hotel,

Ahmadabad 380015, India.

URL: https://vmc.nprocure.com

5. Bidders who wish to participate in e-Tender need to fill data in predefined

forms of tender fee, EMD, PQ (Technical) or experience details and Price bid

only. Price bid should be submitted in online only.

6. Bidder should upload original and color scan copies of reference documents

in support of their eligibility of the bid.

7. After filling data in predefined forms bidders need to click on final

submission link to submit their encrypted bid.

HEAD OF DEPARTMENT (HOD)

SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

ELIGIBILITY CRITERIA

Pre-Qualification Criteria

The bidder shall meet the following minimum eligibility criteria to qualify for participation in

the tender process:

1. Organizational Eligibility

 The bidder must be a registered legal entity in India such as a company, firm, LLP,

AGENCY, Trust, or Society registered under relevant Acts.

 The bidder must have been in existence for a minimum of 3 years as of the tender

 The bidder shall not be blacklisted or debarred by any Central/State Government

department, Urban Local Body, or public sector organization in India.

2. Technical Experience

Experience of having successfully completed similar works during last 7 years ending last

day of month previous to the one in which applications are invited should be either of the

Three similar completed works with quantity each not less than the 40% of the project

Two similar completed works with quantity each not less than 50% of the project Cost

One similar completed work with quantity not less than 80% of the project of the project

 Similar projects mean project IEC/Capacity Building/Behavioral

Change/Communication/Awareness campaigns should have been implemented for a

Government Department, Urban Local Body, or Pollution Control Board. Experience

in programs related to Solid Waste Management (SWM), Swachh Bharat Mission

(SBM), National Clean Air Programme (NCAP), or environmental awareness shall be

 The bidder shall provide documentary evidence such as work orders, completion

certificates, or client testimonials for the same.

3. Financial Capacity

 The bidder must have an average annual turnover of not less than ₹60.00 lakh

during the last three (3) financial years (FY, 2022-23, 2023-24and 2024-25).

 The bidder must submit audited financial statements or CA-certified balance sheets

for the above years.

 The bidder must have a positive net worth as on the last financial year closing

4. Human Resource & Infrastructure

 The bidder must have adequate in-house capacity including professionals in IEC

design, social communication, event management, and monitoring & evaluation.

 The bidder must have access to production and creative facilities such as graphic

design, printing, digital media, and audio-visual development.

 Curriculum Vitae (CVs) of key personnel proposed for the project should be

submitted with qualifications and relevant experience.

5. Statutory Compliance

 The bidder must possess valid PAN, GST registration, and other statutory

registrations as applicable.

 The bidder shall submit an undertaking of compliance with all applicable labor

laws, environmental regulations, and municipal guidelines.

 The bidder must agree to adhere to all terms, conditions, and timelines specified by

6. Consortium / Joint Venture (Not applicable).

7. Documents to be submitted

 Copy of Certificate of Incorporation / Registration

 PAN, GST Registration Certificate

 Audited Financial Statements / CA Certificate for last 3 years

 Work Orders and Completion Certificates for relevant projects

 Organizational Profile and Key Personnel Details

 Declaration of Non-Blacklisting

 Undertaking of Statutory Compliance

This document is a reproduction of the original tender notice for informational and

convenience purposes only. The user is advised to exercise utmost caution and rely solely on

the official sources for accurate, complete, and legally binding information.

1. No Warranties of Accuracy: While every effort has been made to ensure the accuracy of

the content reproduced herein, no guarantees express or implied, are made regarding the

completeness, reliability, or timeliness of the information. The data, including but not

limited to dates, Agreementnts, specifications, and procedures, may be subject to errors,

omissions, or changes.

2. Official Source is Authoritative: The only authoritative and legally binding version of

the tender document is the one published and available for download on the official e-

tendering portal: https://vmctender.nprocure.com/. Any discrepancy between this

document and the one on the official portal shall be resolved in favor of the official

3. Bidder's Responsibility: It is the sole responsibility of prospective bidders to:

 Regularly check the official e-tendering portal for any addenda, corrigenda,

amendments, or updates issued by the Vadodara Municipal Corporation (VMC).

 Verify all critical details, including submission deadlines, tender fees, EMD

aAgreementnts, technical criteria, and terms & conditions directly from the original

tender document and subsequent official communications.

 Ensure their bid complies fully with all requirements, formats, and submission

methods (both online and physical) as stipulated in the official tender document.

4. No Liability: The creator of this reproduced document shall not be held responsible or

liable for any loss, damage, expense, or claim of any nature, whether direct or

consequential, arising from the use of, reliance on, or any action taken based on the

information contained in this document. This includes, but is not limited to, financial loss,

disqualification of a bid, or missed opportunities resulting from inaccuracies or reliance

on this summary.

5. Legal and Professional Advice: This document does not constitute legal, financial, or

professional advice. Bidders are strongly encouraged to seek independent professional

and legal counsel to understand the full implications of the tender and to prepare their

6. Governing Terms: The bidding process and any subsequent contract shall be governed

exclusively by the terms, conditions, and specifications laid out in the official tender

documents and the prevailing laws and regulations of India. The General Instructions and

Terms of Reference (TOR) within the official document shall prevail.

By accessing and using this document, the user acknowledges and agrees to the terms of this

The words and expressions beginning with capital letters and defined in this tender document

shall, unless repugnant to the context, have the meaning ascribed herein. The words and

expressions beginning with capital letters but not defined herein, but defined in the

Concession Agreement, shall, unless repugnant to the context, have the meaning ascribed

thereto therein. The under mentioned words and expressions used in this RFP shall have the

meaning set out below:

1. Bidder / Tenderer: An "Agency" that is an Indian entity and has submitted a responsive

proposal in accordance with the instructions and requirements of this tender document.

2. VMC / Corporation: Vadodara Municipal Corporation, the issuing authority and the

entity to which the services will be provided.

3. IEC Program: The Information, Education & Communication program for creating

awareness and capacity building related to Municipal Solid Waste Management under the

Swachh Bharat Mission 2.0, Nirmal Gujarat 2.0, and the National Clean Air Programme

(NCAP), as detailed in the Scope of Work and Terms of Reference.

4. EMD (Earnest Money Deposit): A refundable security deposit, aAgreementnting to Rs.

4,00,000/-, submitted by the bidder in the form of a Demand Draft to demonstrate the

seriousness of their bid. It is a precondition for the bid to be considered.

5. Tender Fee: A non-refundable fee of Rs. 10,000/- paid by the bidder for the purpose of

participating in the tender process.

6. Technical Proposal: The part of the bid submission that details the bidder's technical

approach, methodology, organizational experience, team composition, and understanding

of the project, without any financial information.

7. Financial Proposal: The part of the bid submission that provides the detailed cost

breakdown and pricing for all items of work as per Form 5B (Budget Summary). This

must be submitted separately from the Technical Proposal.

8. Bid Validity: The period of 120 days from the date of the technical bid opening during

which the bidder's offer must remain open and valid.

9. Online E-Tendering: The mandatory process of submitting the bid (both Technical and

financial components) electronically through the designated

portal: https://vmctender.nprocure.com/.

10. Physical Submission: The mandatory process of sending hard copies of specified

documents (EMD DD, Tender Fee DD, Notarized/Affidavit documents, etc.) via Speed

Post / RPAD to the Solid Waste Management Department of VMC.

11. AGENCY / Mass Media Company: The type of eligible bidder, which includes Non-

Governmental Organizations and companies specializing in mass communication, media

planning, and social mobilization, as described in the "General Instruction to Agency/

mass media Companies" section.

12. Performance Security: A bank guarantee or demand draft for Rs. 1,00,000/- that the

successful bidder must provide after the award of the program to guarantee the faithful

performance of the contract.

13. Agreement (Memorandum of Understanding): The agreement to be signed between

the successful bidder and VMC, outlining the final terms, conditions, and scope of work

for the IEC Program.

14. Swachh Bharat Mission (SBM) 2.0: The central government scheme under which this

IEC program is being undertaken, focusing on solid waste management and

sustainability.

Development and Implementation of IEC & Capacity Building Program

Vadodara Municipal Corporation – SBM 2.0, Nirmal Gujarat 2.0 & NCAP.

Vadodara Municipal Corporation (VMC) is committed to improving urban sanitation, waste

management, and air quality under the Swachh Bharat Mission 2.0 (SBM 2.0), Nirmal

Gujarat 2.0, and the National Clean Air Programme (NCAP). Effective IEC (Information,

Education & Communication) and capacity building interventions are critical for ensuring

citizen participation, behavioral change, and successful program outcomes.

 Raise awareness among citizens, institutions, and communities about solid waste

segregation, disposal, and recycling.

 Promote actions to improve ambient air quality and reduce pollution levels in line

with NCAP targets.

 Facilitate citizen engagement, participation, and monitoring of SBM 2.0 and related

 Strengthen capacity of municipal staff, volunteers, and stakeholders for effective

program implementation.

3. Scope of Work

The selected agency/consultant will:

1. Design, develop, and implement IEC materials including wall murals, 3D paintings,

waste-to-art installations, signboards, floor games, guided trails, and selfie points.

2. Conduct educational and outreach programs such as workshops, competitions,

street plays, school eco-clubs, and citizen pledge drives.

3. Develop digital and technology-based interventions including mobile apps, digital

kiosks, audio-visual campaigns, social media engagement, QR code signages, and

online challenges.

4. Plan and execute community events and campaigns such as eco-fairs, Swachhata

Week, air quality awareness week, and door-to-door drives.

5. Monitor, report, and assess the impact of all IEC and capacity-building activities,

ensuring timely submission of weekly/monthly progress and post-event impact

The project is expected to be implemented over the mission period from the date of award of

work, with phased execution of IEC and capacity-building interventions across various zones

and wards of Vadodara city.

6. Expected Outcomes

 Increased citizen awareness and participation in solid waste segregation and

 Improved air quality and adoption of pollution-reducing practices by communities.

 Strengthened municipal capacity for IEC implementation and monitoring.

 Creation of a sustainable model for public engagement and behavioral change in

urban sanitation and air quality management.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not

fulfill all or any of the condition or submitted incomplete in any respect will be

5. Conditional tender shall not be accepted. Municipal Commissioner, Vadodara

reserves the right to accept or reject such tenders without assigning any reason

6. Tenderers should carefully fill in the rates against the items mentioned in the

schedule and scrutinize them before submitting the tender. Any variation in rates etc.

will not be allowed on any ground such as mistake or misunderstanding etc. after the

tender has been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for services &/or work asked

for in the tender and in E-price bid only.

8. Tenderers shall have his registered office with telephone. Tenderers shall furnish the

date on which the firm was established, the names of all the partners constituting the

firm with their residential addresses and experience in similar works. Tenderers

having telephones at the residence of the proprietor shall state the same in the tender.

9. Municipal Commissioner, decision will be final and abiding to all for accepting or

rejecting the tender.

10. In case the tenderers will try to do any type of corrupt procedure like writing letters /

e- mails /phone calls / Personal visits to the officers of the Municipal Corporation or

any one after prize bid open will be liable for punishment procedure.

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful

bidder shall enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper.

12. Bidders shall submit necessary registration certificate like GST number registration

copy & any other if required for execution of such work as per government rules

along with tender document.

13. All interested bidders are requested to meet to concern dept. HOD for understanding

of Work & / or definition / meaning of any terms of tender; if they want to clarify

before bidding of tender; with prior appointment.

14. Municipal Commissioner, Vadodara reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part of

contract document. The tenderers are advised to read carefully the “Instructions to

suppliers” and “Qualification Criteria” contained in the tender documents.

Seal and Signature of the Bidder & Date: Head of Department (HOD)

Solid Waste Management

Vadodara Municipal Corporation

General Instruction to Bidders

1.1 INTRODUCTION

1.1.1 Municipal authorities are required to set up facilities for the disposal of Municipal

Solid Waste (MSW) in a scientific manner in accordance with the Solid Waste

Management Rules-2016.A key strategy under SBM -IEC is behaviour change

communication to ensure that sanitation as an issue is mainstreamed with the

general public at large and should cover issues of open defecation, prevention of

manual scavenging, hygiene practices, proper use and maintenance of toilet

facilities (household, community or otherwise), etc., and its related health and

environmental consequences. Communication material for behaviour change shall

be designed in consultation with the M/o Information and Broadcasting, M/o Health

& FamilyWelfare, and should be in sync with the material being used under SBM

1.1.2 Vadodara Municipal Corporation (VMC) is responsible for managing the

implementation of MSW projects in Vadodara which also includes Information,

Education & Communication (IEC) program to effectively implement the municipal

solid waste management projects in VadodaraCity.

1.1.3 Vadodara Municipal Corporation (VMC) invites detailed proposals (hereinafter

referred to as “Proposal”) for developing and implementation of the IEC program

for a period whole Swachh Bharat Mission in Vadodara. VMC will select Agency

among those submitting the Request for Proposal (TENDER) in accordance with the

method of selection.

1.1.4 The Agency/ Mass Media Companies are invited to submit proposals for developing

and undertaking the "IEC Program for Municipal Solid Waste Management" in

Vadodara. IEC program will aim to generate awareness about different aspects of

waste management through communication activities with wide reach and impact.

The proposed information, education and communication campaign (IEC) plan

envisages creating awareness for the general public – the generators of the municipal

solid waste and solicit their participation in segregation of waste at source, use of

waste management facilities provided by VMC and maximizing waste recycling and

waste reuse. The plan will ensure that the public understands environmental and

public health issues if the waste is not managed in an appropriate manner.

1.1.6 Agency/ Mass Media Companies must familiarize themselves with local conditions

and take them into account in preparing their proposals.

1.1.7 Each Agency shall submit a maximum of one (1) Proposal for the Project, in

response to this TENDER. Any Agency who submits more than one Proposal, either

individually or as a part of consortia, for the Project will be disqualified and cause

the disqualification of such consortia. The Bidder shall also be responsible and shall

pay for all of the costs associated with the preparation of its Proposal and its

participation in the bidding process.

1.1.8 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner shall be the sole arbitrator and his decision would be final and

binding to both the parties.

1.2 CLARIFICATION AND AMENDMENT OF TENDER DOCUMENTS

1.2.1 Agency may request a clarification on any of the point related to Tender documents

on and before „Pre-Bid Meeting‟. Any request for clarification must be sent in

writing by paper mail, facsimile, or electronic mail to:

Executive Engineer,

Solid Waste Management

Vadodara Municipal Corporation

Tambekar no vado old ward 13 office

Email: [email protected]

VMC will respond by facsimile or electronic mail to such requests and will send

copies of the response to all Agency/ Mass Media Companies who have downloaded

the tender and duly intimated to VMC with proof purchase by showing the DD of

INR 10,000/-, otherwise the clarification will be put on VMC web site

1.2.2 At any time before the last date of submission of proposal, VMC may, for any

reason, whether at its own initiative or in response to a clarification requested by a

Agency, modify the TENDER documents by amendment. The amendment will be

sent in writing by facsimile or electronic mail to all Agency/ Mass Media

Companies and will be binding on them. VMC may extend the deadline for the

submission of proposal at its discretion.

1.3 PREPARATION OF TENDER

1.3.1 Agency/ Mass Media Companies are requested to submit Technical and Financial

Proposal simultaneously. All the documents submitted by the Agency/ Mass Media

Companies shall have to be in English.

Technical Proposal

1.3.2 In preparing the technical proposal, Agency/ Mass Media Companies are expected

to examine the documents comprising this TENDER in detail. Deficiencies in

providing the information requested, may result in the rejection of a proposal.

1.3.3 The technical proposal should provide the following information using the Technical

Proposal Forms (Section 4.0):

Form 4B - Organisation's Relevant Experiences:

A brief description of the organisation's along with an outline of recent experience

on projects/ programmes of a similar nature which have been undertaken by the

Agency in past. For each project/ programme, the outline should indicates, inter--

alias, the profiles and names of the personnel provided, duration of the project/

programme, value of work, and agency/ Mass Media Company‟s involvement.

Submission of reference letters of project/ programme completion from former

clients is preferred. In any case, the VMC reserve the right to verify the successful

completion of projects/ programmes in which the Agency was engaged in the past.

Form 4C - Rationale and Context of Programme:

Mention the very basis for this programme i.e. IEC program in Vadodara, the

significance of “Municipal Solid Waste Management”, the relevant issues concerns

specific to Vadodara, including background information relevant to public

participation and awareness. The "Rationale” primarily should describe why the IEC

Programme, and the “Context” is about to present and discuss the relevant issues

related to public participation and awareness.

Form 4D - Programme Description:

The detailed programme description to demonstrate the agency/ Mass Media

Company‟s understanding of the programme requirements and constraints and to

propose how these would be addressed shall be submitted in Form 4D. The

programme description should include goal and objectives, approach, methodology,

intervention strategies, activity plan, monitoring and evaluation, programme

outcomes, networking and linkages, policy implications, dissemination and

advocacy, collaboration for similar projects/ programmes, and sustainability. The

proposal must be complete and comply with the scope and activities specified. The

objective of the write-up is to enable the VMC to evaluate the agency/ Mass Media

Company‟s understanding on the programme to be undertaken and shall not be

deemed to reflect the final scope of the programme.

The programme description shall comprise, but not be limited to the following:

a) An overview of the programme showing the appreciation and understanding of

the works that are required to be carried out in attaining the objectives of the

Programme including all tasks to be performed by the Agency.

b) Goal and specific Objectives for the proposed programme, which are to be

c) The approach and methodology would be adopted to undertake the "IEC

Program", what would be the intervention strategies, monitoring and

evaluation mechanism, and outcomes of the programme. The policy

implications of the programme at Vadodara, detail action plan, networking and

linkages, capacity building, etc. should be discussed besides collaboration of

similar projects/ programmes and sustainability of the programme.

d) A description of the activities for the programme

e) The Agency shall show how they intend to administer and complete the

proposed programme within the time-frame indicated in Form 4G, activity

schedule. The proposed implementation plan must be submitted in the format

as per Form 4G indicating proposed sequence of activities, whether

independent, or in parallel to each other. The Action Plan should be in detail.

Form 4E & 4F - Details of Team Members/CVs

a) The qualification and relevant experience of the team including a list of past

and present assignments on awareness and sensitisation, community

awareness, in particular to Municipal Solid Waste management and creating

an enabling environment for community based prevention and management of

pollution, and programmes of similar in nature.

b) The AGENCY/ Mass Media shall provide an organogram (organisation's

chart) for the programme team showing names, responsibilities and reporting

lines of team members including task assigned to each team member.

c) The AGENCY/ Mass Media shall ensure that the team members shown in the

chart are sufficient for effective and complete delivery of activities and shall

not change the team in this organogram unless required by the VMC.

d) The organogram shall be supplemented by description of the roles and

responsibility and degree of involvement of each team member or post

e) The Agency shall submit a recently signed CV in prescribed form 4F of the

proposed Team Members by candidate and the authorized representative

submitting the proposal.

The Agency shall submit their proposed Activity Schedule matching their

Programme Description in the prescribed Form 4G. The Agency may submit any

additional information they may consider most relevant to justify their capability but

not being covered in elsewhere in this TENDER.

1.3.4 The technical proposal shall not include any financial information.

Financial Proposal

1.3.5 In preparing the financial proposal, Agency/ Mass Media Companies are expected to

take into account the requirements and conditions of the TENDER documents. The

Financial Proposal should follow Sample Forms (Section 5.0). It lists detail costs

break-ups associated with the proposed programme.

1.3.6 The Technical and Financial Proposals shall remain valid for 120 days from the date

of submission of technical proposal. During this period, Agency/ Mass Media

Companies are expected to keep available the team members proposed for the

programme. The VMC will make its best effort to complete negotiations within this

period. However if VMC request the Agency/ Mass Media Companies to extend the

validity period of their proposal, the Agency will have the right to extend it without

financial conditions.

1.3.7 The price escalation or variation clause will not be accepted

1.4 SUBMISSION, RECEIPT, AND OPENING OF TECHNICAL AND

FINANCIAL PROPOSALS

1.4.1 The original proposals shall be prepared in indelible ink. It shall contain no

interlineations or overwriting, except as necessary to correct errors made by the

Agency itself. Any such corrections must be initialled by the person or persons who

sign(s) the proposals.

1.4.2 An authorized representative of the Agency initials all pages of the technical and

financial proposals. The representative's authorization is confirmed by a written

document accompanying the proposals.

1.4.3 The Agency shall prepare one (1) original and one (1) copy of the Technical

Proposal, clearly marked “ORIGINAL” and “COPY” respectively. In the event of

any discrepancy between the original and the copy, the original shall prevail. The

Financial Proposal shall be in one (1) ORIGINAL only.

1.4.4 The Agency is required to submit Technical Proposal simultaneously by 27th

April 2026 up to 16:00 hrs. Technical proposal shall need to be placed in one

sealed envelope clearly marking therein "TECHNICAL PROPOSAL for IEC

Programme for Municipal Solid Waste Management" similarly the financial

proposal shall be submitted to online nprocure website only.

1.4.5 The completed Tender Document along with all relevant docs as mentioned in this

tender document must be submitted through R.P.A.D/ speed post only to the

following address

Executive Engineer,

Solid Waste Management

Vadodara Municipal Corporation

Tambekar no vado old ward 13 office

Email: [email protected]

Delay in transmission shall not be accepted as authenticated cause for delay in

submission beyond the prescribed date and time.

1.4.6 The Envelope containing the technical proposals shall be opened immediately as

possible by VMC, after the closing time for submission of proposals.

1.5 AWARD OF PROGRAMME

1.5.1 The Programme will be awarded following successful negotiations with the eligible

1.5.2 The Agency is expected to commence the programme within one month of the

award of programme.

1.6.1 Information relating to evaluation of proposals and recommendations concerning

awards' shall not be disclosed to the Agency/ Mass Media Companies who

submitted the proposals or to other persons not officially concerned with the

process, until the award of programme is notified to the successful Agency.

1.7 PAYMENT TERMS

1.7.1 No advance payments shall be made for any of the project given the successful

1.7.2 Payment of printing including cost of paper/any other material will be made after the

delivery of the same and as per satisfaction of VMC in monthly basis in running

bills for the program delivered.

1.7.3 Payment of Program Delivery will be on monthly basis as per running bills for the

program delivered and paid after the consent of VMC.

TERMS OF REFERENCE (TOR)

TERMS OF REFERENCE (TOR)

Vadodara Municipal Corporation (VMC) invites tender from qualified and experienced Agency/

Mass Media Companies for undertaking the Information Education and Communication

(IEC) program for Solid Waste Management Activity for the period of Swachh Bharat

IEC program will aim to generate awareness about different aspects of waste management

through communication activities with wide reach and impact. The agency will be required to

demonstrate a grasp of the challenges in balancing mass media with localized social

mobilization strategies and maximizing interpersonal communication channels. The agency

should also have the capacity to develop and evaluate social communication programme/s.

Required expertise should also include developing creative material, media planning, media

executing, social mobilization and event management.

The IEC agency would be using print media, electronic media and art forms and would

organize events for advocacy, developing generator specific communication material,

training and capacity building and social mobilization activities. The agency would also be

required to contribute to develop and support a strategy to enable VMC to adapt/develop

materials and media plans to ensure relevance to the linguistic and cultural context.

The IEC agency is required to comply with the foresaid objective and scope of work.

The proposed information, education and communication campaign (IEC) plan envisages

creating awareness for the general public – the generators of the municipal solid waste and

solicit their participation in segregation of waste at source, use of waste management

facilities provided by VMC and maximizing waste recycling and waste reuse. The key

objective of this plan is to promote segregation at source, recycling of waste and in turn has

less reliance on the landfill sites.

1.3 SCOPE OF WORK

The campaign would make use of appropriate communication and training tools to generate

awareness and capacity building of different stakeholders involved in the process.

Mass media will be used to disseminate awareness at a broader scale. Public meetings will be

held with resident welfare associations to solicit their participation in the process. Group

meeting, audio-visual shows would be held at slums to mobilize their participation. Street

plays and performances would be organized at open places at commercial centres to spread

messages to people. Further, linkages would be established with schools, cinema theatres and

food chains to provide synergy to the campaign by educating public promoting such practices

within their premises.

The scope of work for carrying out a detailed Information, Education, and Communication

campaign has been divided into two stages.

Stage I: Development of material for effective communication at different level

 Design and development of campaign messages – The Campaign messages will be of

multiple themes portraying various advantages of scientific waste management and

segregation, disadvantage of improper waste management practices, mechanism of waste

management. The AGENCY/ Mass Media Companies need to suggest themes of the

program development in the proposal.

 Development of a media plan

 Development of communication material for networking with schools

 Development of communication material for Networking with RWA‟s.

 All shall be done as per the drives/DO letters provided by SBM,

AGREEMENTD/Mahatma Gandhi Swachhata Mission/with the order of higher authority

Stage 2: Communicating the generator and primary waste collector through awareness

posters, banners, street shows, videos on cable networks, etc

 To generate awareness among the people about the roles and responsibilities of generator

as mentioned in Solid Waste Management Rules-2016.

 To generate awareness among the primary waste collector about segregation and method

of disposal at community bin.

 To raise the understanding among the generators to distinguish between organic and

inorganic waste and storage at household levels accordingly

 To raise people‟s understanding about the need and benefits of segregation of municipal

 To increase the participation of RWAs/ market associations/industry associations in

soliciting the cooperation of people in their respective areas.

 To conduct school visits and “educate” the young minds about segregation, littering etc.

 To generate awareness about different aspects of waste management through

communication activities and influence general public and solicit their participation in

segregation of waste at source, use of waste management facilities provided by VMCand

maximizing waste recycling, waste reuse and implementation of other Thematic Drives

provided by Ministry of Urban Development, Delhi time to time.

1.4 DETAIL OF THE COMMUNICATION MATERIAL TO BE DEVELOPED

AND SERVICES PROVIDED

Details of the communication material to be developed and services provided are presented in

the following section.

S No. Particulars Total No

a) Designing of posters( 18*23 inches) 130 GSM

b) Leaflets / Flyers (5 ½ X 9 inches) of 100 GSM Will be provided time to time

c) Hoarding and Banners

2 Electronic Media

Development of Audio visual for cable TV/

a) Will be provided time to time

30 minutes show comprising

various aspects of waste

3 Art Form - Street Theater/ Play

management/ themes given by

4 Other Programs – Rally/ RWA Workshop Will be provided time to time

Schedule will be provided time to

5 Promotional events

Time allocated for development of communication material is one and half month from

signing of contract agreement with VMC. The total time of IEC program is a span of Swachh

Bharat Mission.

The time allowed for carrying out works shall be strictly observed and for any delay beyond

the stipulated time, AGENCY/Mass Media Company shall pay a penalty of 0.2 % of the a

Agreementnt for delayed work per day subject to maximum of 10% of the contract value.

1.5 TARGET AREA

The IEC campaign would be implemented within the limit of municipal limit of VMC. The

frequency and the distribution of programs within the target area will be finalised by VMC

and communicated to the successful AGENCY/Mass Media Company. The Agency should

strictly follow; the frequency and the program distribution of timelines provided by VMC, or-

else shall be subjected to a penalty of 0.2% of the aAgreementnt for delayed work per day

subjected to a maximum of 10 % of the contract value.

1.6 TARGET SEGMENT

The target population for the IEC campaign includes both waste generators and waste

collectors (safai karmacharis and waste loaders).

1.7 TEAM MEMBERS

The programme requires the AGENCY/ Mass Media to provide qualified and relevant

experienced team members. The desirable qualification of the team members could be Post

Graduate/ Graduate in Social Work/ Social Sciences/ Development Management/ Mass

Media or any other related discipline. The relevant experience of the team members could

include awareness and sensitisation, community awareness, in particular to Municipal Solid

Waste Management and creating an enabling environment for community based prevention

and management of pollution and programmes of similar in nature.

The Agency needs to submit organogram with CVs of key professionals to be deployed for

the project, details of support staff along with deployment schedule.

1.8 CO-ORDINATION WITH VMC

The basic mechanism for monitoring the programme would be through monthly status reports

as well as field visits, in which the month's activities, accomplishments, administrative issues,

and constraints faced and co-up with and suggestions would be described. Quarterly meetings

with the Agency would likely be sufficient in this case, attended by the authorised

representative of Agency and VMC. At these meetings, a thorough discussion of progress and

variances would take place.

1.9 PERFORMANCE SECURITY

“The successful agency shall be required to submit a Performance Security of Rs.

6,00,000/- (Rupees Six Lakh Only) in the form of a crossed Demand Draft issued by any

Nationalized Bank, payable at Vadodara, in favour of The Municipal Commissioner,

Vadodara Municipal Corporation.”

TECHNICAL PROPOSAL– FORMS

TECHNICAL PROPOSAL - FORMS

1A.Technical proposal forwarding letter

1B. Organisation's references: agency relevant experiences, projects carried out in the last

five years that best illustrate qualifications Organisation's

1C. Rationale and Context of Programme: The "Rationale' primarily should describe why

IEC Programme for Municipal Solid Waste Management, and the 'Context' is about to

present and discuss the relevant issues related to public participation and awareness.

1D.Programme Description: Goal and Objectives, Approach, methodology, intervention

strategies, activities, monitoring and evaluation, Programme Outcomes, Networking

and linkages, policy implications, dissemination and advocacy, collaboration for

similar projects/ programmes, sustainability.

1E. Composition of the team and Roles and Responsibilities of each team member

1F. Format of Curricula vitae for proposed Team Members

1G.Activity (work) schedule

1H.Additional Information

FORM 1A: TECHNICAL PROPOSAL – FORWARDING LETTER

[Location, Date]

Executive Engineer,

Solid Waste Management

Vadodara Municipal Corporation

Khanderao Market Building

Rajmahal Road, Vadodara – 390

We, the undersigned, offer to undertake the “IEC Programme for Municipal Solid Waste

Management" in Vadodara in accordance with your Tender dated (Month) (date) 2019. We

are hereby submitting our technical proposal sealed under a separate envelope.

If negotiations are held during the period of validity of the tender, i.e. before (month) (date)

2017, we undertake to negotiate on the basis of the proposed team members. Our proposal is

binding upon us and subject to the modifications resulting from negotiations.

We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of Agency:

E-mail Address:

FORM 1B: ORGANISATION’S REFERENCE

1. Profile of the Agency

2. Relevant Projects/ Programmes Carried Out in the past That Best Illustrate

Using the format below, provide information on each reference project/ programme for which

your Agency, either individually or as an associate entity or as one of the lead organisation

within an association, was legally assigned.

Programme/ Project Name: COUNTRY:

Professional Staff Provided by Your

Location within Country:

Organisation/entity (profiles):

Name of Employer: No of Staff:

No of Staff-Months; duration

Completion Date (Month/ Approx. Value of Services

Start Date (Month/ Year):

Year): (in Rupees):

No of Months of Professional Staff

Name of Associated Organisations, if any: Provided by Associated

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions

Narrative Description of Project/ Programme:

Description of Actual Services Provided by Your Staff:

FORM 1C: RATIONALE AND CONTEXT OF PROGRAMME

FORM 1D: PROGRAMME DESCRIPTION

Goal and Objectives, Approach, Methodology, Intervention Strategies, Activities Plan,

Monitoring and Evaluation, Programme Outcomes. Networking and Linkages, Policy

Implications, Collaboration for Similar Projects, and Sustainability

Goal and Objectives

Intervention Strategies

Monitoring and Evaluation

Programme Outcomes

Networking and Linkages

Policy Implications

Collaboration for Similar Projects/ Programmes

FORM 1E: ORGANIZATION WITH SIMILAR KIND OF EXPERIENCE IN

THE ANY OF THE MUNICIPAL CORPORATION.

Name of the Municipal Duration of

Sr. No Cost of the Project

Corporation the project

FORM 1F: FORMAT FOR CURRICULUM VITAE (CV) FOR PROPOSED

Proposed Position:

Name of Organisation:

Name of Team Member:

Years with Organisation/entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key Qualifications:

[Give an outline of team member's experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by team member on relevant previous

assignments and give dates and locations.]

[Summarize college/university and other specialized education of team member, giving

names of schools, dates attended, and degrees obtained.]

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions

held by team member since graduation, giving dates, names of employing organizations,

titles of positions held, and locations of assignments. For experience, also give types of

activities performed and Employer references, where appropriate.]

[For each language indicate proficiency: excellent. good, fair. or poor; in speaking, reading.

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly

describe my qualifications, my experience, and me.

Date: _ Day/Month/Y ear

[Signature of team member and authorized representative of the Organisation}

Full name of team member: _

Full name of authorized representative:

FORM 1H: ADDITIONAL INFORMATION

FORM 2: FIANANCIAL PROPOSAL FOR PERCENTAGE RATE

IEC Programme development &

Per Unit Reference Rate (₹)

Implementation for Municipal Solid Unit

Inclusive of all taxes

Waste Management in Vadodara

Agency Name Base Rate

1. Any sort of design work related to outdoor branding

& promotional material like LED

Backdrop/Hording/Banner/Vinyl

poster/Sticker/Signage with flex and frame/Wall one time

painting/Laser poster/Frontlit/ Backlit Flex/T Shirt &

2. Audio Jingle one time

3. Copy writing for various work one time

4.Design/Development Cost for each Item of

Street Theatre/ Play per no

5.Design Cost for each Item of Audio Visual for

Cable Channel/ Movie Theatre per no

6.Design Cost for each Item of Rally/ RWA

Program/ Workshop per no

6.Design Cost for each Item of School Workshop

with influencer per no

1. Unit cost for each Item of Production

Jingle/Poster/ Leaflet/Hording/Banner/Vinyl

poster/Sticker/Signage with flex and frame/Wall

painting/Laser poster/Frontlit& Backlit flex. it should

be given separately for each of the above.

Development Cost for each Item of Jingle per jingle

Production cost for Digital vinyl poster: High

resolution digital inkjet printing technology on

Metallic vinyl of LG/Star makes and Lamination with per sqft

Liquoring on the same

Production cost for Digital vinyl poster with 3mm

foam sheet.: high resolution digital inkjet printing

technology on vinyl file of LG/Star makes, mounting

on 3mm foam sheet.

Production cost for A4 sticker 4 color: High

resolution digital inkjet printing technology on per no

Sticker material.

Production cost for Non lit signage: Providing of

Frame structure made from 25mm heavy M.S. square

pipe, branding with high resolution digital inkjet per sqft

printing technology on black back frontlit flex (Star

Production cost for Non lit Pole Signages (Single

Sided): Providing of Frame structure made from

25mm heavy M.S. square pipe, branding with high

resolution digital inkjet printing technology on black per sqft

back frontlit flex (Star make). Frame structure fixing

on 50mm - 2 heavy M.S. square poles as per VMC

Production cost for A4 Card 4 color laser: High

resolution digital laser printing technology on Card per no

Production cost for Front lit flex printing.: High

resolution digital inkjet printing technology on Black per sqft

Back frontlit Flex (Star make) .

Production cost for Backlit flex printing: High

resolution digital inkjet printing technology on Backlit per sqft

flex (Star make).

Production cost of leaflet: 4 colour offset printing

on normal paper (single side) (Minimum 20000 Nos) per no (A/5)

Production cost for poster: 4 colour offset printing

on normal paper (single side) (Minimum 5000 Nos) per no (A/3)

Production cost for Flex Banner: High resolution

digital inkjet printing technology on Black Back per no (6' x 3')

frontlit Flex (Star make) .

Production cost for Flex Hoarding: Temporary

Hoarding for Vadodara city area using High resolution

digital inkjet printing technology on Black Back per sqft

frontlit Flex (Star make), mounted on M. S. frame &

installation on bamboo..

Production cost for Play Cards: High resolution

digital inkjet printing technologyon vinyl file (LG per no (24" x 18")

make), mounting on 3mm foam sheet & Stick.

Production cost for Canopy: Providing of 6x6x7

canopy is typically a foldable promotional tent with a

base size of 6ft x 6ft and a peak height of 7 feet. but

common features include powder-coated frame, per no (6' x 6' x 7')

polyester Tetron fabric, portable with an included

carry bag for easy setup and transport.

Production cost for Standees with flex : Providing

of 3 x 6 rollup standee refers to a display banner that

approximately 3ft x 6ft tall and is made from materials Rollup (per no) (3' x 6')

like aluminum, for the stand, and (Star make) for the

banner. making it a portable display solution for

advertising and events.

Cable Channel/Movie

Theatre (per week)

Uni Cost for each Item of Telecast on Cable Channel/

Unit cost for each Item of Street Show for Street for preparetion

Fabrication, ACP & Vinyl work on Hoardings.:

Providing & Fixing ACP Sheet on existing hoarding

with fabrication at site using 50mm x 25mm MS

heavy pipes structure support covered with 3mm ACP

sheet, branding on the same with High resolution

digital inkjet printing technologyon Metallic vinyl file

(LG make) with Lamination with Liquoring on the

Kraft paper bags making - Bag size in CM: 32 (H) x per no

Production Cost for Cap making. per no

Production Cost for T Shirt making. per no

ACP Cutout Signage (On Pole): Providing of ACP

cutout (on CNC Machine) Signages using 25mm

heavy MS square pipe Framing covered with 3mm

ACP Sheet, High resolution digital inkjet printing per sq ft

technologyon Metallic vinyl file (LG make) with

Lamination with Liquoring on the same. Installation

on one 10ft 50mm MS square pipe pole.

ACP Cutout Signage (Off Pole): Providing of ACP

cutout (on CNC Machine) Signages using 25mm

heavy MS square pipe Framing covered with 3mm per sq ft

ACP Sheet, with Lamination with Liquoring on the

same. Installation on Grill/Wall.

Unit Cost for each Item of School Workshop for one time

Production Cost for A4 size photo frame making. per no

2. Execution rate for each of the item as mentioned

Jingle per sec.

Digital vinyl poster per sqft

Digital vinyl poster with Foam sheet per sqft

Poster & Leaflet per no

Non lit Signage per sqft

Non lit Pole Signage per sqft

Front lit flex print per sqft

Backlit flex print per sqft

Flex Banner per no

Flex Hoardings. per sqft

Play Cards. per no

Standee with flex. per no

Cable Channel/Movie

Theatre (per month)

Unit Cost for execution of each Item of Telecast on

Cable Channel/ Movie Theatre.

Unit cost for execution of each Item of Street Show per play/Street show

for Street Theatre/ Play

Rates of the Promoters for the promotional events

under Swachh Bharat Mission at Designated places per promoter/per day

suggested by vmc.

Unit Cost for execution of each Item of School per school workshop

Execution Charges for ACP Signage/Cutout per sqft

D. INFRASTRUCTURE & SPECIAL PROJECTS

Cost for Social Media Handling & Reels making:

Providing professional social media management

services including content planning, reel creation,

editing and posting on approved platforms, complete per month

as per Awareness campaign requirements and client

approval. Inclusive service of manpower and creative

Cost for Influencer for Awareness Campaign:

Providing and engaging a social media influencer for

promotion of Awareness Campaign, including content one time/one event

creation and posting on approved social media

platforms, complete as directed.

Waste to art installations

(4–10 ft height and 3–8 ft width, depending on

location) per no/per installation

(6–10 ft (width) × 6–10 ft (height) frame) per point

NOTE: BIDDER SHALL FILL PERCENTAGE RATE CONSIDERING

REFERENCE RATE AS BASE RATE IN N-PROCURE WEBSITE ONLY.

ONLY TECHNICALLY QUALIFIED BIDDER‟S FINANCIAL PROPOSAL

PERFORMANCE SECURITY

(Performa of Bank Guarantee)1

THIS DEED OF GUARANTEE executed on this the ___________________day of

_________________________________ (Name of the Bank) having its Registered office at

_________________________________________________ hereinafter referred to as “the

Guarantor” which expression shall unless it be repugnant to the subject or context thereof

include successors and assigns;

Vadodara Municipal Corporation , represented by The Commissioner, Vadodara Municipal

Corporation and having its office at Khanderao Market Building, Vadodara – 390

hereinafter referred to as “VMC”, which expression shall, unless repugnant to the context or

meaning thereof include its administrators, successors or assigns.

A. By the Contract Agreement (“the Contract Agreement”) being entered into between

VMC and ______________________2, a company incorporated under the Companies

Act, 1956, having its registered office at ____________________, (“the Agency r”),

the Agency is developing and implementing information Education and

Communication (hereinafter called IEC)program in vadodara city (herein after

referred to as “the project”).

B. In terms of Article 3.9 of the Contract Agreement, the Agency is required to furnish to

VMC, an unconditional and irrevocable bank guarantee for an a Agreement of

Rs………………… (Rupees…………..only) as security for due and punctual

performance/discharge of its obligations under the Contract Agreement, relating to

completion of the project.

C. At the request of the Agency, the Guarantor has agreed to provide bank guarantee,

being these presents guaranteeing the due and punctual performance/discharge by the

Agency of its obligations relating to the Project.

NOW THEREFORE THIS DEED WITNESSETH AS FOLLOWS:

1. Capitalised terms used herein but not defined shall have the meaning assigned to them

respectively in the Contract Agreement.

To be issued by a Nationalized bank only in India

In case of Consortium both the members would be included as Parties to the Agreement and collectively

referred to as “agency / Mass media company/ Consortium” as the context may require.

2. The Guarantor hereby irrevocably guarantees the due and punctual performance by

M/s.__________________ (hereinafter called “the Agency”) of all its obligations

relating to the Procurement and in connection with final delivery by the Agency in

accordance with the Contract Agreement.

3. The Guarantor shall, without demur, pay to VMC sums not exceeding in aggregate

Rs…………………….- (Rupees………….only), within five (5) calendar days of

receipt of a written demand therefor from VMC stating that the Company has failed to

meet its obligations under the Contract Agreement. The Guarantor shall not go into

the veracity of any breach or failure on the part of the Agency or validity of demand

so made by VMC and shall pay the aAgreementnt specified in the demand

notwithstanding any direction to the contrary given or any dispute whatsoever raised

by the Agency or any other Person. The Guarantor‟s obligations hereunder shall

subsist until all such demands are duly met and discharged in accordance with the

provisions hereof.

4. In order to give effect to this Guarantee, VMC shall be entitled to treat the Guarantor

as the principal debtor. The obligations of the Guarantor shall not be affected by any

variations in the terms and conditions of the Contract Agreement or other documents

or by the extension of time for performance granted to the Agency or

postponement/non exercise/ delayed exercise of any of its rights by VMC or any

indulgence shown by VMC to the Agency and the Guarantor shall not be relieved

from its obligations under this Guarantee on account of any such variation, extension,

postponement, non-exercise, delayed exercise of any of its rights by VMC or any

indulgence shown by VMC, provided nothing contained herein shall enlarge the

Guarantor‟s obligation hereunder.

5. This Guarantee shall be irrevocable and shall remain in full force and effect until

______3unless discharged/ released earlier by VMC in accordance with the provisions

of the Contract Agreement. The Guarantor‟s liability in aggregate be limited to a sum

of Rs…………….(Rupees ………… only).

6. This Guarantee shall not be affected by any change in the constitution or winding up

of the Agency/the Guarantor or any absorption, merger or amalgamation of the

agency / the Guarantor with any other Person.

7. The Guarantor has power to issue this guarantee and discharge the obligations

contemplated herein, and the undersigned is duly authorised to execute this Guarantee

pursuant to the power granted under ______________.

IN WITNESS WHEREOF THE GUARANTOR HAS SET ITS HANDS HEREUNTO ON

THE DAY, MONTH AND YEAR FIRST HEREINABOVE WRITTEN

SIGNED AND DELIVERED

24 months from the date of signing the Contract Agreement

by the hand of Shri _______________________

its __________________and authorised official.

Vadodara Municipal Corporation (VMC)

This Agreement is executed on this [Date], at Vadodara, Gujarat, between the Vadodara

Municipal Corporation, acting through its Solid Waste Management Department

(hereinafter referred to as the “First Party”), and [Name of the Agency/Consultant]

(hereinafter referred to as the “Second Party”), wherein the parties agree as follows:

The Vadodara Municipal Corporation (VMC) is responsible for implementing various

urban sanitation, solid waste management, and environmental improvement initiatives under

the Swachh Bharat Mission 2.0 (SBM 2.0), Nirmal Gujarat 2.0, and the National Clean

Air Programme (NCAP).

The Second Party is engaged in providing IEC (Information, Education & Communication)

and capacity-building services relevant to the objectives of VMC and has been selected

through the tendering process for implementing the said project.

1. Purpose of the Agreement

This Agreement defines the terms and conditions under which the Second Party shall

undertake the Development and Implementation of IEC & Capacity Building Program

under SBM 2.0, Nirmal Gujarat 2.0, and NCAP for Vadodara city.

The objective is to strengthen public awareness, promote behavioral change, and ensure

citizen participation towards achieving a Clean, Green, and Air Pollution-Free Vadodara.

2. Obligations of the Second Party

The Second Party shall:

a) Undertake all IEC and capacity-building activities as per the Scope of Work,

Deliverables, and Specifications outlined in Tender Notice No. [Insert Tender Number]

dated [Insert Tender Date].

b) Execute the work as per the timelines, quality standards, and instructions issued by the

Solid Waste Management Department, VMC.

c) Maintain proper documentation, reports, photographs, and digital records of activities

d) Ensure compliance with all applicable laws, rules, and regulations governing municipal

and environmental operations.

e) Not sublet, transfer, or assign any part of the work without prior written approval from

3. Supervision and Payment

a) The First Party (VMC) shall supervise and monitor all services and deliverables executed

under this project.

b) Payments to the Second Party shall be made based on satisfactory completion of work

milestones and submission of reports, in accordance with the payment schedule specified in

the Work Order No. [Insert Work Order Number] dated [Insert Work Order Date].

c) All payments shall be subject to statutory deductions and applicable taxes as per

Government norms.

4. Compliance and Legal Provisions

a) Both parties agree to abide by all clauses, conditions, and obligations specified in the

Tender Document, Bid Proposal, and Work Order, which form integral parts of this

b) In case of any dispute, the decision of the Municipal Commissioner, Vadodara

Municipal Corporation shall be final and binding.

c) The Agreement shall be governed by the laws of India and subject to the jurisdiction of

Vadodara courts.

5. Validity and Modifications

This Agreement shall remain valid for the mission period or [Insert Duration] from the date

of signing, unless terminated earlier under the conditions specified herein.

Any modification, extension, or renewal shall be valid only if made in writing and mutually

agreed upon by both parties.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day,

date, and place first above written.

For and on behalf of For and on behalf of

Vadodara Municipal Corporation (VMC) [Name of the Second Party]

(First Party) (Second Party)

Authorized Signatory: Authorized Signatory:

Designation: Head of Department (Solid Waste Designation:

Management) Office Seal:

Witness: Witness:

(Name & Designation) (Name & Designation)

(Name & Designation) (Name & Designation)