Mechanized Sweeping cleaning of MEMU car shed, Kharagur including office building rooms, shed premises and garbage removal for two years.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Eligible Applicant The Bids for this contract will be considered only from proprietorship firms, partnership firms, companies, corporations, consortia those who meet requisite eligibility criteria. Participation of JV firm is not allowed in this contract. a.A bidder shall submit only one bid in the particular bidding process, either individually as a bidder or as a partner of a J.V. A bidder who submits or participates in more than one bid will cause all of the proposals in which the bidder has participated to be disqualified. No bidder can be a sub-contractor while submitting a bid individually or as a partner of a JV in the same bidding process. b.Any central Govt. department/Ministry of Railways must not have banned business with the bidder (any member in case of JV) as on the date of bid submission. c.If the bidder (any member in case of JV/Consortium) must not have suffered bankruptcy/ Insolvency during the last 5 years. The bidder should submit an undertaking to this effect as part of the bid. d.Bidders must not have a conflict of interest. Following shall be considered as conflict of interest in this bidding process: (i). If a bidder or her associates/affiliates (inclusive of parent firms) has been engaged by the employer (Railways) to provide consulting services for the preparation related to procurement or on implementation of the project. (ii). If a bidder lends, or temporarily seconds its personnel to firms or organizations which are engaged in consulting service for the preparation related to procurement for an implementation of the project, if the personnel would be involved in any capacity on the same project. e. If the bidder or any of its constituents has changed its name or created a new business entity as covered by the definition of "Allied firm" under para 1102 (iii) of chapter XI of Indian Railways Vigilance Manual, consequent to having been banned business dealings or suspended business dealings.

The bidders shall submit a self declaration in the letter head of the firm to the effect that all the documents submitted by her along with her bid is true. This shall be mandatory in all bids. The bid shall be summarily rejected if the bidder fails to submit this undertaking along with the bid.

Earnest Money: The bidder shall be required to deposit earnest money with the bid for the due performance with the stipulation to keep the offer open till such date as specified in the bid, under the conditions of bid. The earnest money shall be as under:

Value of the Work Earnest Money Deposit (EMD) For works/services estimated to cost up to Rs.1 crore:-2% of the estimated cost of the work For works/services estimated to cost more than Rs.1 crore.:Rs.2 lakh plus ½% (half percent) of the excess of the estimated cost of work beyond Rs.1 crore subject to a maximum of Rs.1 crore Note: •If her Bid is accepted, this earnest money mentioned in sub clause (a) above will be returned to the successful bidder after the submission and verification of the Performance Guarantees as per clause 4.11 of General Conditions of Contract for Services. The Earnest Money of other Bidders shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon. •The earnest money shall be rounded to the nearest Rs.100. This earnest money shall be applicable for all modes of bidding.

Exemption to submit tender cost and EMD - a. MSEs registered with District Industries Centres, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and Handloom, Udyog Aadhar, any other body specified by Ministry of MSME or Startups as recognized by Department of Industrial policy & Promotion shall be exempted from payment of minimum EMD detailed in the bid. b. Vide Railway Board letter no. 2017/Enhm/25/11 dated 15.11.2018 regarding exemption to MSE's under GCC for services, MSME order shall be applicable for MSME registered for the items tendered; failing which, such offers will not be considered valid. c. It shall be understood that the Bid documents have been sold/issued to the Bidder and the 2.1.1 Bidder is permitted to bid in consideration of stipulation on their part, that after submitting her Bid she will not resile from her/ their offer or modify the terms and conditions thereof in a manner not acceptable to the Manager. Should the Bidder fail to observe or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway. d. If her Bid is accepted, this earnest money mentioned in sub clause (a) above will be returned to the successful bidder after the submission and verification of the Performance Guarantees as per clause 4.11 of General Conditions of Contract for Services. The Earnest Money of other Bidders shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

The Earnest Money deposited by the Contractor with his tender will be retained by the Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. The Security Deposit shall be 5% of the contract value. Security Deposit may be deposited by the Contractor before release of first on account bill in cash or Term Deposit Receipt issued from 2.1.2 Scheduled Bank, or may be recovered at the rate of 6% of the bill amount till the full Security Deposit is recovered. Provided also that in case of defaulting Contractor, the Railway may retain any amount due for payment to the Contractor on the pending "on account bills" so that the amounts so retained (including amount guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract.

1.7PERFORMANCE GUARANTEE Performance guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value. within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and up to the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in retender for that work. In case 60th day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute. The value of PG to be submitted by the, contractor will not change for variation up to 25% (either increase or decrease). In case during the course of execution, value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 10% (ten percent) for the excess value over the original contract value shall be deposited in four equal parts by the contractor. On the other hand, if the value of Contract decreases by more than 25% of the original contract value, Performance guarantee amounting to 10% of the decrease in the contract value shall be returned to contractor. The PG amount in excess of required PG for decreased contract value, available with railways shall be returned to the contractor duly safeguarding the interest of Railways. The applicable Performance Guarantee shall be calculated as per the revised value of the contract covering all variations up to the determination of the contract If the penalty imposed exceeds 50% of the applicable maximum penalty (as per the revised value of the contract), a PG equivalent to 25% of the applicable PG shall be forfeited. If the penalty imposed exceeds 75% of the applicable maximum penalty, a PG equivalent to 50% of the applicable PG shall be forfeited. The maximum applicable penalty for this work is 10% of contract value.

The successful bidder shall submit the Performance Guarantees (PG) in any of the following forms, amounting to 10% of the contract value - I.A deposit of cash; II.Irrevocable Bank Guarantee; III.Government Securities including State Loan Bonds at 5% below the market value; IV.Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of V.Performance Guarantee could be either of the State Bank of 2.2.1 India or of any of the VI.Nationalized Banks; VII.Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks; VIII.A Deposit in the Post Office Saving Bank; IX.A Deposit in the National Savings Certificates; X.viii) Twelve years National Defence Certificates; XI.ix) Ten years Defence Deposits; XII.x) National Defence Bonds and XIII.xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also,

FDR in favour of FA&CAO (free from any encumbrance) may be accepted. The Performance Guarantees shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. These PGs shall be initially valid up to the stipulated date of completion and maintenance period, if any plus 60 days beyond that. In case, the time for completion of service gets extended, the contractor shall get the validity of PGs extended to cover such extended time for completion and maintenance period, if any of service plus 60 days. The Performance Guarantees (PGs) shall be released after physical completion of the work/service delivery based on 'Completion Certificate' issued by the competent authority stating that the contractor has completed the assigned services in all respects satisfactorily and passing of final bill based on "No Claims Certificate" from the contractor. In case any contract provides for warranty/ maintenance clause then 25 % of the Performance Guarantee would be retained till the warranty/ maintenance period is over and a certificate to that effect is issued by the Manager. Whenever the contract is rescinded, the Performance Guarantees shall be encashed/ forfeited. The balance work or services for the same shall be got done independently without risk & cost of the failed contractor. The failed contractor shall be debarred for a period of 2 years 2.2.2 from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract. If the failed contractor is a Partnership firm, then every member/ partner of such a firm shall be debarred for a period of 2 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract in his/her individual capacity. I.The Manager shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of - II.Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Manager may claim the full amount of the Performance Guarantee. III.Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Manager. IV.The Contract being determined or rescinded under provision of the GCC (Services), the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India. 1.8The contractor has to update labour data on Railway's Shramikkalyan portal. (Ref: As per Railway Board's L.No.2018/CE-I/CT/4 dated 17.10.2018).

1.12 GST: This contract is covered under the liability of GST. Provision of GST is separately made in this tender. Contractor will be paid GST amount as per prevailing rates in each bill. However contractor has to submit documentary proof of GST paid for the previous bill in the next on account bill. Tenderer has to submit his GST number along with the tender. As per Railway Board's L. No.2017/CE-I/CT/4/GST dated 23.06.2017 subsequent to enactment of GST act, Board has approved modification to para (a) of clause 6, Part-I of Indian Railway General Conditions of Contract for services, the revised para (a) of clause 6 shall be read as under: Tenderes will examine the various provisions of the Central Goods and Services Tax act, 2017(CGST)/Integrated Goods and Services Tax Act, 2017(IGST)/Union Territory Goods and Services Tax Act, 2017(UTGST)/respective state's State Goods and Services Tax Act (SGST) also, as notifies by Central/State Govt& as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates. The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act 10 to railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority

CONVEYANCE OF STAFF EMPLOYED BY THE CONTRACTOR: No Railway Pass for the conveyance of the contractor or his staff will be provided.

CONTRACTORS RESPONSIBILITY IN CASE OF INJURIES OR ACCIDENTS SUSTAINED BY HIS WORKMEN & DAMAGE AND LOSS OF RAILWAY PROPERTY: The contractor shall and keep the purchaser at all-time indemnified and protected against all claims and liabilities that may be made under workmen's compensation act, the factories act and the payment of wages act and rules made there under from time to time or under any other labour of industrial legislation made from time to time. The contractor shall pay his labours not less than the wages paid for similar work in the neighbourhood or in the adjoining areas.

Contractor shall indemnify and save harmless the purchaser also against all actions, suit, claims, demands costs, charge of expenses arising in connection with any death or injury or sustained by any person or persons prior to the when the structures shall have been taken over by the purchaser on the works irrespective of whether such liability arises under workmen's compensation act 1923 (or latest), or the fatal accidents act or any other statute in force for the time being.

SAFETY MEASURES: The contractor shall take all precautionary measures in order to ensure the protection of his own personnel moving about or working in the Railway premises but shall then confirm to the rules and regulations of the Railways. The work must be carried out most carefully without any infringement of the Indian Railway Act, General and Subsidiary Rules in force on the Railway, Indian Electricity Rules and Acts in such a way that they do not hinder operation or erect the proper functioning of or damage any Railway equipment as agreed to by the purchase, provided that all damages and disfiguration caused by the contractor to any Railway property must be made good by the contractor at his own expenses failing which cost of such repairs shall be recovered from the contractor. The contractor shall ensure that unauthorized careless and inadvertent operation of switchgear which may result in accident to staff and damage to equipment does not occur

1.31INSPECTION : The work will be inspected by Sr. Divisional Electrical Engineer (TRS) Tikiapara, or his authorized representative. They are at liberty to inspect any item related to contract at any given time.

Force Majeure Clause: If at any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes, lockouts or acts of God (hereinafter, referred to events) provided, notice of the happening of any such event is given by either party to the other within 7 days from the date of occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance, and works/services under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist, and the decision of the Manager as to whether the works/services have been so resumed or not shall be final and conclusive, PROVIDED FURTHER that if the performance in whole or in part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 120 days, either party may at its option terminate the contract by giving notice to the other party.

1.49PAYMENT TERMS & BILLS: The standard payment terms subject to recoveries as mentioned in the agreement or of any amount under the liquidated damages clause of contract will be as under: a. Bills will be prepared in triplicate by the contractor and submitted to the consignee in the 1st week of every month. No interest will be paid by the Railway for delay in submission of bills. On account payment will be made to the firm/contractor on 'bi-monthly basis'. Sr. DFM will arrange payment through ECS/EFT in favour of the contractor. Contractor has to submit the Bank details to Rly. Administration. b. Payment as above shall be subject to any deductions of any amount for which the contractor is liable under the contract against this tender including penalty and fine as specified in work evaluation and penalty clause or any other contract in respect of which the President of India is the contracting authority.

Omissions and Discrepancies: Should a tenderer find discrepancies in or omissions from the Tender Forms or should he be in doubt as to their meaning, he should at once notify the authority inviting tenders who may send a written instruction to all the tenderer(s). It shall be understood they every endeavour has been made to avoid any error which can materially affect the basis of the tender and the successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof. The railway reserve the rights to verify all statement information and documents submitted by the bidder in his tender offer and the bidder shall when so required by the railway , make available all such information , evidence and documents as may be necessary ror such verification. Any such verification, the Railway shall not relive the bidder of its obligation or liabilities hereunder nor will it affect any rights of the Railway there under. Inter se ranking will be decided based on the taxes and duties as on date of opening. It shall not be the obligatory on the said authority to accept the lowest tender and no tender /tenderers shall demand any explanation ro the cause of rejection of his/her tender

Payment will be made after due verification of Measurement book and certification made by Railway officials/Supervisor. The contractor will have to carry out the work as per Schedule to the satisfaction of the Railways. Same will be ensured and certified by SSE of respective Unit. yearly payment will be made on the basis of production of details duly certified and signed by SSE or Rly representative and contractor as mentioned above. General terms and condition of contract for works (GCC) Service-2018 with latest correction slip shall be applicable to the contractor. (l) The quantity of various items as mentioned above is only approximate and can vary (increase/decrease) due to operational and other unforeseen circumstances, which will be dealt as per extant rules and norms of the GCC for works as amended from time-to-time. Tenderers may note that railways reserve the right to get the work done through any other sources in case of unavoidable circumstances and payment for the work shall be borne by the tenderer. (m) All travelling expenses of contract labours are borne by contractor. (n) Contractor should be registered with Income tax Authorities and a copy of PAN issued by the authorities shall be attached with tender. (o)The contract is for a period of 02 years. However, the Railway reserves the right to terminate the contract at any time. (p)Sr. Divisional Electrical Engineer (TRS), South Eastern Railway, Tikiapara has all rights to make any changes, if deemed necessary, during the course of work and it will be binding on tenderer. (q)2% Income tax and any other charges introduced in due course by State or Central Govt. will be levied on bill amount. All taxes as applicable time to time shall be borne by the contractor. (r)The security deposit/Performance Guarantee shall be refunded to the contractor as per extent procedure, without any interest, after successful execution of the work. (s)The Railway will pay no interest on the earnest money. The earnest money will be returned in full to tenderer on application if his offer is not accepted. The earnest money is liable to be forfeited if the tender is not kept valid for acceptance for the period specified. (t)No multiple rates, and /or conditions under any circumstances to be quoted by the tenderer/s otherwise his/their tender/s may be liable for rejection. Ten nos. of Identity cards shall be issued to the labours who would be engaged with the contracts in due course. Prior police verification of the every individuals shall be conducted by the contractor on their own arrangement and same shall be communicated to the office.

This contract is governed under GCC(Service)2018 and enforce in full with latest amendments

1.33 NON-EMPLOYMENT OF LABOURERS BELOW THE AGE OF 18 The contractor shall not employ children below the age of 18 or as defined by the labour ministry as labourers directly or indirectly for the execution of work. 1.34Contractor staff should not consume any intoxicated items (alcohol). Smoking, chewing of tobacco etc. is strictly restricted else suitable penalty as per penalty clause will be imposed. 1.35Agency shall maintain proper records of all details, registers & such other requirements as contemplated by the provisions of all relevant status which inter alias includes & contract labour,(Regulation & Abolition)act & rules, payment of Wages act etc.& further shall comply with the statutory provisions thereof in filling returns, submitting forms etc. No liability of whatsoever type will be on the Railways. The agency will be fully responsible to obey all laws prevailing in the area. 1.36Subletting of contract will not be allowed otherwise the contract will be terminated & security deposit will be forfeited. 1.37For any other contingency that may arise due to operational reason, the contractor shall not claim any additional payment in such cases. 1.38Railway reserves right to add more terms & conditions during contract period if found necessary. 1.39The contractor has to replace any workman deputed by him on the advice of Railway Administration if required. 1.40Noncompliance with any of the conditions set forth herein is liable to result in the tender being rejected. 1.41No post correspondence will be permitted and the tender shall be decided based on the documents uploaded with the offer only. 1.42The extant Railway Board guidelines on the subject as amended from time to time shall become a part & parcel of this tender. Contractor should be registered with Income tax Authorities and a copy of PAN issued by the authorities shall be attached with tender. 1.43Contractor should be registered with GST Department and copy of GST registration issued to the contractor should be attached with tender. 1.44 Contractor must uploaded the detailed of all man power engaged (including leave register) in this contract on www.shramikkalyan.indianrailways.gov.in portal. 1.45In case any deputed staff by contractor is serious/injured while working on duty, contractor will totally responsible to provide medical assistance to such employee immediately. Railway Authority will not be responsible in any case of loss of life, injury or any other physical loss of the contractors staff engaged for the contract work. 1.46 Tenderer/(s) should comply with the minimum wages for the subject work as per Government of India Ministry of labour and employment office of Chief Labour Commissioner(C) for 'A/B/C' Area at the time of opening of tender. 1.47Tenderer (s) should quote the rate inclusive of all applicable taxes, duties, freight, incidental charges, levies & GST etc. In case any charges in GST rate (increase/decrease )shall applicable in the contract and will be paid by the Agency/Railway or recovered from the agency as the case may be. a. The contractor who is liable to be registered under CGST/GST/UTGST/SGST Act shall submit GSTIN along with other details required under contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority. b. In case, the contractor is not liable to be registered