Wanakbori Thermal Power Station

No. CODE Cess If Required

SUPPLY(PART-A)

ZINC PRIMER ( EPOXY BASE - 60% ZINC

1 200 Litre

METAL PROTECTOR FOR VARIOUS

2 1000 Kilogram

TANK AND PIPE LINES

3 FIBRE GLASS CLOTH FOR COATING

THINNER (G.P.)SUITABLE FOR EPOXY

4 675 Litre

Works (Part – B)

Charges for application of one coat of Zinc

primer and three (3) coat of metal protective

compound along with fibre cloth at various SQUARE

locations of Turbine area as per scope of METRE

work and instruction of EIC in Stage-1 at

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total

End Cost).

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

SUB Supply and Application of Metal protective compound for various pipe lines and MS tanks in TMD

stage-1 area of stage-1 at WTPS.

A. Technical Specification:

Item Sr.No.1:- Zinc Primer – 60 % Zinc Epoxy base for coating purpose.

Item Sr.No.2:- METAL PROTECTOR

A. CHEMICAL RESISTANCE : VISUAL EXAMINATION

B. COMPRESSIVE STRENGTH : ASTM D 695-1991

C. SHEAR STRENGTH : IS 4248-1967

D. HARDNESS : SHORE D (ASTM D 2240-2005)

E. FLEXURAL STRENGTH : ASTM D 790-2003

F. TENSILE STRENGTH : ASTM D 638-1991

G. IMPACT STRENGTH : ASTM D 256-06a

H. ADHESON TO STEEL : ASTM D 638-1991

I. WATER ABSORPTION : ASTM D 570-1998

J. DETERMINATION OF TEMP. OF DEFLECTION UNDER LOAD : ISO 75-1 & 2-2004

K. DIELECTRIC STRENGTH : ASTM D 149-2009 A

Additional Specification:-

a) Mechanical Strength: Excellent abrasion resistance & very good flexibility at high temperature.

b) Pot Life: 10 to 15 Minutes.

c) Drying Time Touch Dry: 30 minutes.

d) Handle Dry: 2 Hrs.

e) Film thickness: 500 micron total

f) Shelf Life: 2 to 3 Yrs.

g) Shades: As per site requirement

h) Temperature: To withstand temperature up to 160 Deg. Celsius.

i) Weather Condition: Suitable to any weather conditions.

j) Coverage: 1kg of the metal protective compound should cover 1Sq.Mtr. With a Total film thickness of

0.5 mm including primer of 50 micron thickness.

k) Application: MS/CS/CI pipings & fittings, tanks, coolers, strainers etc. inTurbine-1 Stage-1 at various

locations.

Salient Features:-

a) Ultraviolet light resistance & does not fade.

b) Withstand salt, acid, & petrochemical products.

c) Withstand temperature up to 200 Deg. Celsius.

d) Paint, oil, dirt & acid can be wiped off a rag without any damage remaining to the sign surface.

e) Exceptional durable & low maintenance.

f) Coating shall be impervious to gas & oil.

g) The film should stick to the base by electrostatic force.

h) Shall not shrink on curing & shall give high resistance to peeling off.

i) The metal protective compound shall be combination of ceramic & fibre glass , non-corrosive, strong

j) The metal protective compound shall be 100% solid epoxy & tough coating, protect the iron & steel

from rusting, should stop further corrosion, scale formation & wearing away of metal surfaces mainly

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due to Humidity, salinity, acid in rain & corrosive mud, solvent free, excellent chemical & abrasion

resistance.

Item Sr.No.3:- Fibre Glass Cloth for Epoxy Coating Purpose.

Item Sr.No.4:- Thinner for Epoxy Coating Purpose.

For Item Sr.No.5:- Application of Metal protective compound as mentioned below scope of work and

terms and condition schedule-A.

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

SUB Supply and Application of Metal protective compound for various pipe lines and MS tanks in TMD

stage-1 area of stage-1 at WTPS.

SCHEDULE - A

(A) Annexure –A

(01) SCOPE OF WORK

The scope of work comprises following items but does not limit with matter, party might have to work as

per site situation and instruction of EIC.

1) Party has to check the complete area of the work where the metal coating application is to be

done as per the instruction of EIC.

2) Party has to supply the metal protector along with the Zinc primer & thinner at MAIN STORE for

carrying out an area of 1000 Sq. Mtr. (All the required material for the work in party's scope). All

the supplied material must be routed through Main Store only; it will not be accepted directly to

site. If any extra material is required to complete 1000 sq. mtr., party has to supply the same

without any extra cost.

3) Party has to carry out Cleaning & Surface preparation of the piping / tanks / structure by slag

blasting / shot blasting/ buffing/ scraping as per site requirement & instruction of EIC.

4) Party has to apply first coat of Zinc primer of 50 microns thickness on the equipment, by manual

painting brush or by pneumatic spray gun as per the site requirement.

5) Party has to Apply Three coats of metal protective compound along with wrapping fibre cloth.

(Total overall thickness should be 500 microns for metal protective compound along with fibre

cloth & primer.), by manual painting brush or by pneumatic spray gun as per the site

requirement after the application of the zinc primer coat.

6) Allowing for curing the metal protective compound & observe finishing of the compound. There

should not be any air bubbles found in any of the coatings. If any air bubbles found, remove the

applied coatings & re-coat the same.

7) Offer for inspection to the EIC after each & every coats of primer & metal protector.

8) After completion of work joint measurement will be carried out for application of metal protective

compound, with the EIC and same is required to submit to EIC.

9) After completion of work, random joint checking of thickness should be carried out with GSECL

EIC, all the required measuring tools should be arranged by the contractor.

10) Party has to take care that the work quantity should not be exceeding beyond the order

quantity; for that party has to take time to time measurement area wise. Payment for more than

order quantity will not be given in any case.

11) After completion of work party has to make site neat & clean and all the scrap material to be

credited to the main store.

12) Party shall have to preserve / keep the supplied material at WTPS in their custody only. Party

shall be fully responsible for any loss of material / damage of material supplied to them till

completion of work in all respect.

13) Any work related to contract awarded is not mentioned in the scope and is required to be

carried out then same will be in the party's scope at no extra cost.

14) Party has to mark all the line direction arrow, name tag & re-paint [mark] after coating work

without any extra charges.

15) Supply of all materials as per the specifications narrated in the awarded Order. All the supplied

material must be routed through Main Store. The balance material [Supplied as per P.O.

Schedule-A Sr. No. 1, 2, 3 & 4] should be credited to main store / sub store only. If any material

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shortages for completing order value then party has to arrange the same without claiming any

extra cost.

16) All the required manpower, painting brushes, pneumatic spray guns, hose-pipes, nozzles,

switch boards lighting cables. hand lamps,wire brush, scrappers, metal protective compound

packed in tins/cans, thinner, Zinc -primer, small portable air compressor M/c if required, various

tools/tackles including scaffolding material, and other requirement to carry out the work is in

party's scope. Providing and removing of scaffolding at the required site area is in party's scope.

17) Necessary scaffolding to carry out the surface coating work will be in party‟s scope.

B) SPECIAL TERMS AND CONDITION:-

1) All the General Terms & conditions & Safety norms to be followed by party for work shall be

applicable as per GSECL's rules & regulations.

2) Party has to supply materials on piece meal basis as per site requirement on as and when

required basis during validity period. Party will be intimated for dispatch of materials including

application before 10-15 days by department EIC through E-mail / Letter..

3) Party has to submit material test certificate for chemical composition and mechanical properties

as per technical specification for metal protector and zinc primer from Govt. approved/ NABL

approved laboratory along with supply.

4) The party has to deploy the authorized site in-charge to supervise the work during the work &

intimate to this office the name and contact details so that; they can be contacted when required

in connection with the execution of the said work.

5) GSECL reserves Rights for Testing of Materials of Supplied Item / Items at their Discretion and

will arrange accordingly. For Testing of Materials, Three Nos. from the Supplied Item / Items will

Tested Item / Items will not be as per above Specifications and Entire / Part Supply not found

Dimensionally OK, then the Entire Supply / Part Supply will be rejected.

6) GSECL will provide only electricity; water and air at one point only; at free of cost.

7) The party has to arrange for conveyance, transportation and accommodation for - the

manpower and materials at their own cost.

8) Party has to carried out the above work on the plant sample area [I.E. 20 sq. Mtr. ] to confirm

the procedure & quality ETC. As per instruction of eic. Permission for further work will be given

then after within three [03] months of trial sample.

9) Performance guarantee: 5% of the total order value shall be submitted in the form of Bank

Guarantee or by DD by successful Party for the Period of 36 Months from the Date of

application towards poor workmanship. The amount of SD deposited by the firm above shall be

retained by GSECL till completion of guarantee period.

10) The Product Guarantee/Warrantee for 36 months from the date of application. If any defect

arises due to quality of material / application of material within 36 months from the date of

application then party shall have to rectify the same with same materials at his own cost.

11) Quantity of work: The estimated quantity of work given is purely based on assumptions. Any of

the items may be deleted completely or quantity may vary on either side depending upon the

condition of the units and availability of item and spares but in any case on GSECL‟s description

12) Validity of the contract: The validity of this work contract will be 12 months from date of

commencement of work.

13) Penalty: Any delay that may take place in the subjected work beyond contractual cutoff Date /

stipulated period in the order shall be subjected to penalty (not d damages) at the rate of 1/2%

of the contract price / order price per week or part thereof to a maximum of 10% of the total

contract value/order value (i.e. End cost including taxes & duties)

14) TIME LIMIT:

For Work Portion :-The Time limit for the above job is 06 Month on piece meal basis from

Commencement of Work however Validity of the order shall be 12 Months and the same may

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be further extended unilaterally for the period of 6 months with same rate, terms & conditions if

quantity remains unexecuted.

For Supply Portion :- Supply within 04 Months from the date of issue of issue of LOI.

15) Payment Terms: The bidder shall have to accept GSECL Payment Terms:

Supply: - 80% Payment plus 100% taxes against TRC within 30 days & balance 20% against

S.R. note within 45 days from date of receipt of materials at site in good condition.

 Work: - The Payment will be made as per actual work done only after taking joint measurement

and the contractor will be paid 100% amount of actual work done on satisfactory completion of

job work. Payment will be released within 30 days from receipt of recorded bill in all respect, as

per corporation‟s rules. However, amount of GST and applicable cess will be kept under

retention till submission of documentary proof of payment of GST or till reflection of payment of

GST pertain to respective bill amount in GST return after due verification.

 The rates of GST are Paid as per rules. Which shall have force of law. However amount of GST

and applicable cess will be kept under retention till submission of documentary proof of payment

of GST or till reflection of payment of GST pertain to respective bill amount in GST Return for

concern order after due verification.

 Hence you are requested to furnish details as: 1) Account Number 2) Type of Account 3) Bank

Name 4) Branch Name and address 5) Contact number of Branch 6) IFSC No. (7) Swift Code.

Payment for work portion shall be made as per actual work carried out & joint measurement and

Payment for supply portion will be as per GSECL Standard Payment Terms & Conditions.

(02) SCOPE OF SUPPLY BY CONTRACTOR:-

The following items will be the responsibility of the contractor and no Additional payment over

and above the quoted rate will be made to contractor on the account of these items.

1. All consumables like, cotton waste, cloth, kerosene, diesel, lapping paste, Emery paper,

cutting gases, argon gas, rust removal chemical etc.

2. Cutting wheels, grinding wheels etc

3. All material required for erection of scaffolding along with scaffolding Material such as

scaffolding pipe, clamp, wooden plank etc .

4. All normal T&P like welding sets, cutting set etc motor operated winch, Pull and Lift machine,

Bending M/C Welding machines, electrical Operated hand tools like grinding machine,

chamfering machine, all kind of spanners etc

5. Electrical floods, bulbs, 24V transformers, 24V bulbs, extension cord Switches etc.,

6. All other items not listed but required to carry out this work.

7. Personal protective equipments like helmet, safety belts, goggles etc.

(03) SCOPE OF SUPPLY BY CORPORATION:-

Following items will be supplied by GSECL Free of Cost for this work.

1. Workshop facility for machining/modification work only.

2. Air, Water and Electricity are provided by GSECL at free of cost form the points decided by

EIC. However, whenever electricity connections are needed by the contractor, they shall have

to mandatorily furnish the complete details of their equipments in writing (citing work order

number), to carry out the tendered work. This is a MUST.

3. Special welding electrodes viz. Hard facing, S.S. welding, CI welding, Dissimilar metal welding.

4. Anything not mentioned there in shall be treated in scope of the contractor.

(C) GENERAL TERMS & CONDITION:

1. The Contractor has to visit the Site and familiarize themselves thoroughly with the Site

Conditions, Equipments and Systems before submitting the Tender. For Site Visit, the

Tenderers may contact Engineer in Charge of Site Office with Permission of undersigned on

any Working Day during Working Hours before submitting the Tender.

2. The Materials, Design and Workmanship shall satisfy the relevant Indian Standard. The Job

Specification contained herein and Code referred to where the join Specification Stipulate

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Requirements in addition to these contained in the Standard Code and Specifications, these

Additional Requirements shall be satisfied.

3. Contractor shall comply with the Factory Acts, Labour Laws and Safety Laws in force and

amended from time to time.

4. Any other Rules and Regulations, Conditions etc. that are in force at present and that may be

framed by the GSECL from time to time in connection with the Contracts will be binding and

acceptable to the Contractor.

5. Party has to furnish the Documents for Insurance of Workmen, Labour License and other

Account Section Formalities before starting the Works, failing to which Contractor shall not be

allowed to commence the Work.

6. If Successful Contractor fails to pay the required Security Deposit and does not come forward to

execute the Work, the full value of EMD paid will be forfeited by the GSECL.

7. The Work should be positively completed in time. Any Delay will not be tolerated.

8. The Contractor should authorize the Qualified Authentic Representative to GSECL who in turn

will collect the Material, Works Permit and remains available at Site to receive instructions from

GSECL Engineer in Charge to execute the Works. All Formalities as per GSECL‟s Procedure

are to be obeyed by Representatives of Contractor.

9. The Contractor should intimate the Names and Addresses of their Authorized and Responsible

Representative so that they can be contacted when required in connection with execution of the

said Works. The Contractor should also be present to report the Work Daily to Engineer in

Charge and receive necessary Instructions. If the Contractor does not remain present then their

Contract will be terminated as Execution can‟t be allowed in absence of the Contractor.

10. Contractor shall have to mobilize men & material within 15 days upon instruction given either by

telephonically or by mail to commence the work. These will have to be very specifically

accepted in Writing.

11. Party shall have to complete the Works within Stipulated Time Limit by engaging Proper

adequate Personnel working round the clock if required. The Works will have to be commenced

immediately on Short Notice as and when shutdown or in running unit is arranged and as per

GSECL‟s Requirement without fail.

12. For Shifting / Lifting / Transportation of Materials, Mobile Crane, Trailer, Tractor, Trucks, etc.

should be arranged by the Contractor at their cost as GSECL have no any such Facility

available for the Works.

13. The Party shall have to do all related Works as per Site Requirement and as per Instructions of

Engineer in Charge. Party has to arrange of their Own adequate all types of Tools Tackles

required for the Works including Skilled and Experienced Engineers, Supervisors, Technicians,

Welders, Riggers, Foremen, Electricians, Helpers for the Continuous Works round the clock to

meet Scheduled Overhauling / Works within Time Limit. Works should be carried out in Proper

Way and in Co-Ordination with Each / Other Works / Agency so that Works should not suffer.

14. Contractor shall make their Own Full Proof Arrangement of Storage of Spares / Consumables,

Tools Tackles, etc. required for O/H & Works and shall be responsible for Safe Custody of

Such Items at their Site / Store. In case of Theft / Lost / Damage of Such Items while in

possession of Contractor, Such Materials are to be replaced Free of Cost by the Contractor to

the GSECL.

15. Contractor shall indemnify GSECL against for any Injury and / or Damages that may be caused

in their Men or Material. Moreover, the Contractor shall be Fully Responsible for any Damages

caused to the GSECL‟s Properties / Men done by their Men / Materials while executing the

Work. The GSECL will be entitled to recover the Damages from the Party at an Actual.

16. At Any Time if GSECL feels that Progress of Works is Unsatisfactory and Work Force of

Contractor is Inadequate, other Agencies / Departmental Personnel will be put in parallel for

expediting the Works. Amount so incurred will be recovered from the Contractor‟s Bill. In that

case the Decision of the Engineer in Charge shall be final and binding to the Contractor.

17. Whenever Contractor brings Material from Outside the P/H Premises, he must get an Entry

Pass Separate for Tools / Tackles / Machinery and Consumable Items and he should produce

One Copy of Such Entry Pass to Concern Department for their Verifications / Records.

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18. As this being a Risky Job, if any Fatal / Non-Fatal Accident Occurrence happens, Corporation

is not responsible for any kind of Legal Liabilities and Workmen Compensation; only the

Contractual Party is responsible for Legal Compliance and any Compensation thereof.

19. Party shall submit Material Account along with Bills in Triplicate.

20. Payment will be made for Actual Work Done only.

21. GSECL shall provide the Open Space at Appropriate Place in Plant Area suitable for keeping

Materials, Tools, Equipments, etc. and for making Temporary Office. On Expiry / Completion /

Termination of Contract, Contractor shall have to vacate the Premises immediately after Work

completed satisfactorily otherwise the Rent will be recovered as per GSECL‟s Rules if not

vacated in Time.

22. GSECL will try to give Residential Accommodation on Chargeable Basis as per Rules to the

possible extent depending upon the Availability. But there will not be the Right of Contractor.

The Quarter is to be vacated immediately as soon as the Work is completed satisfactorily.

23. Subletting the Contract to other Agency is not permitted unless and otherwise approved by the

Competent Authority.

24. For any Ambiguity and Conflict, the Decision of the Chief Engineer (C & O), GSECL, WTPS

shall be final and binding to the Contractor.

25. The GSECL reserves the Right to terminate the Contract at any Time without giving Notice of

Termination or any Reason and entertaining of Claims / Compensations.

26. SECURITY DEPOSIT: - Party shall have to pay security deposit @ 5%of the order valve within

10 days from the date of issue of L.O.I. The amount of SD shall be retained by GSECL and will

be refunded after the satisfactory completion of contract.

27. AGREEMENT :-

As per Corporation‟s rules, you will have to enter in to an agreement with the Corporation on

stamp paper of appropriate value Rs.300/- in the prescribed from before commencement of the

work. The tender with the specification, price schedule, drawing and the contract booklet are to

be signed by you. This letter and subsequent correspondence shall be deemed to be part of the

28. INDEMNITY BOND:-

Bidder will have to enter in to an Indemnity Bond also with the Corporation on stamp paper of

Appropriate value Rs. 300/- in the prescribed from before commencement of the work. The cost

of the stamp fee shall be borne by you

29. All the workers to be engaged for execution of work have to carry out Bio-metric punching at

time office entry gate during execution of work. if any worker of agency fail to bio-metric

punching than penalty of Rs. 100 / day may be impose.

30. MEDICAL HEALTH CHECK UP:

1. X-ray chest (PA) view in 14 X 17 inch plate with reporting by qualified Radiologist. (Maximum

up to Rs. 300/- per worker once during contract period).

2. Pulmonary function test (Maximum up to Rs. 200/- per worker once during contract period).

3. Eudiometry in sound proof cabin with reporting by qualified audiologist. (Maximum up to Rs.

200/- per worker once during contract period).

4. Random blood sugar report, complete blood count & urine R/M. (Maximum up to Rs. 200/-

per worker once during contract period).

5. Clinical examination & consultation charge for qualified doctor having minimum MBBS with

CIH/AFIH degree for issuing fitness certificate (Maximum up to Rs. 100/- per worker once

during contract period).

Terms & Conditions for above Medical Test Reimbursement.

1. Health check-up bill shall be reimbursed once during total contract period maximum up to Rs.

1000 or actual cost per worker / labour / person, whichever is minimum after verification &

recommendation by concern doctor. In case any worker left the work in between than for

replacement Worker Company will not provide any reimbursement, however it is compulsory

to submit new reports of replacement worker for fitness certificate at contractor‟s own

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2. For Periodic Medical examination, No reimbursement for periodic medical examination to be

given to contract employee for whom GSECL is conducting period medical examination at

company‟s cost at WTPS level. If contractor fails to undergo periodic medical examination,

they have to undergo prescribed investigation as per hazard analysis from outside. No

reimbursement to be given for these investigations.

(D) GENERAL CONDITION AT CONTRACT

(1) The following are the major obligations to be fulfilled by the Contractors as per the

Contract Labor (R&A) Act 1970 and rule mentioned there under:

1. The contractor should not be allowed to engage ten or more contract labourers without initiating to

obtain the labour license under the Contract Labour Act from the Assistant Commissioner of Labour

Nadiad (the said number i.e., ten or more includes Supervisor and other staff.)

2. The contractors shall have to obtain group insurance under WC Act before starting the work.

3. All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably

situated in the premises of Wanakbori TPS area. The Contractor shall supply copy of Bank

Statement duly stamped by the Concerned Bank as a token of proof towards payment of Wages to

HR Department.

4. Payment to contract laborers has to be made through Bank/ Cheque/ RTGS only. Wages rates for

contract laborers are applicable as per the terms and conditions of the license. The contractor shall

have to pay wages to workers as notified by Government of Gujarat., from time to time.

5. It should be ensured that all the labours engaged by contractor are covered under the provident

fund scheme and employee‟s pension scheme and their contribution are remitted regularly to the

concerned RPFC. The Xerox copies of challan along with ECR in this regards should be submitted

regularly in G.S.E.C.L. office.

6. In case the contractor having more than one contract in the same TPS, the contractor shall have to

submit contract wise separate list of the workmen to the concerned Officer.

7. The contractor shall have to pay wages to workers as notified by Government of Gujarat., from

time to time.

The above instructions should be followed scrupulously to avoid undue litigation for non compliance of

Labour Law.

(2) LABOUR LAWS

1. Person below the age of 18 years and above 60 years should not be employed for the work.

2. No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

3. The contractor shall maintain a valid labour license under the contract labour (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the absence of

such license the contract shall be liable to be terminated without assigning any reasons thereof.

4. The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws, which the contractor shall have to comply, which are as under:

I. Payment of contribution by way of employee‟s contribution towards provident fund, family

pension scheme, deposit linked insurance scheme, administrative charge etc., at the rates

made applicable from time to time by Govt. of Gujarat /Govt. of India and other statutory

authorities.

II. Payment of deposit in respect of each contract labour at the rate applicable of with the offices of

Commissioner of Labour as per the contract labour (Regulation and Abolition) Act.

III. License fee as prescribed under the contract labour (Regulation and Abolition) Act and rules

framed there under depending upon the number of workmen employed by contractor.

IV. Identity cards as prescribed under the factories Act shall be issued to workmen.

V. Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor's employees arising out of any claim or disputes

under the Industrial Dispute Act 1947 or any other labour laws

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VI. Payment of compensation in case of accidental injury shall be made as per the WC Act.

VII. If the female workmen are more than 30 numbers engaged then provision of crèches, shall be

complied accordingly.

VIII. Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various labour laws in force from time to time from statutory Authorities like State

Government / Government of India, which the contractor shall have to comply with.

(3) PROVIDENT FUND AND FAMILY PENSION SCHEME

The contractor shall submit along with his bill (month wise) statement regarding deductions

against employees‟ provident fund and family pension scheme in respect of each concerned

employee. Provident fund and family pension scheme at the rate of 12 % of wages (or at the rates

made applicable by the Government time to time). The contractor‟s contribution and his workers

contribution towards provident fund and family pension scheme shall deposited by the contractor with

Regional Provident Fund Commissioner, Ahmedabad. In case if the contractor deposits the contribution

to the Assistant Provident Fund Commission, the zerox copy of challans and schedule must be

submitted in the office. For maintaining the CPF Account of contractor‟s employees the contractor will

have to pay administrative charges as applicable of the emoluments of the employer of the contractor's

every month.

(4) GROUP INSURANCE SCHEME

The contractor has to take Group Insurance for all workmen engaged by him and copy of the same

shall be produced to Concerned Officer.

(5) PAID LEAVE FACILITY

Paid leave facility at the rate of one day for every 20 days worked by the contract, labour shall be

provided the contractor to his workers. It shall be duly verified and approved/certified by the

authorized officer of the GSECL.

(6) The contractor shall employ adequate number of experienced staff at site for daily supervision

and for maintaining of various registers and records required under the law and contracts. No

payment for such supervision shall be admissible.

(7) CONTRACTOR TO INDEMNIFY THE GSECL

The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and

employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or in connection with the matter

referred in above clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees of contractor or

any sub contractor and or from any liability any wise to any workman/employees of the contractor or

sub-contractor under any laws, rules or regulation having in force of law including but not limited to

claims against the owner under workmen compensation Act, 1923. The Employee‟s Provident Fund

Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any

workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

(8) WORKMEN'S COMPENSATION & EMPLOYER'S LIABILITY INSURANCE

Insurance shall be affected for all the contractor‟s employees engaged in the execution of these

contracts. If any of the work is sublet, the contractor shall required the sub-contractor to provide

workmen's compensation and Employer's liability insurance for the latter's employees unless

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such employees are covered under the contractor‟s insurance. It shall be liability of contractor for

employees of his sub-contractor.

9. Any other rules and regulation, conditions, Circulars etc., that are in force at present and that may

be framed by the GSECL From time to time in connection with contracts will be binding and

acceptable to contractor.

10. The contractor must possess separate P.F. code for the above subject work.

11. Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time to

the concerned authorities as per contract labour etc. Factory Act. etc... By contractor

12. It is the responsibility of the contractor to ensure that contractor‟s employees maintain strict

discipline as regards security, methods of safe working etc, and not to cause any hindrance to

smooth running of power station or in execution of duties by GSECL staff. Any lapse in this regard

will be viewed seriously and contract is liable to be terminated. If any of contractor‟s staff is found

unsuitable or not behaving properly, the contractor shall have to remove him from the work-site on

demand by GSECL. The contractor shall have to strictly observe the rules and conditions specified

in the enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep

harmonious industrial relations amongst contract labours is the sole responsibility of the contractor.

Any breach of the same will be viewed seriously.

13. Before starting the work, the contractor should contact Industrial Relation Officer/ Labour Welfare

Officer for all formalities and obtaining the gate passes of all contract labourers and for other

formalities.

14. The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed

two years of services for each worker for the liabilities of the gratuity ( * applicable to

ARC/BRC works contract only)

15. Any default will result in cancellation of contract forthwith or also the contract shall be punishable to

the extent of Rs. 100/- fine per each day.

16. The contractor shall be give his telephone number and address to the Board so that in case of labor

trouble etc. the contractor can be contacted. The contractor shall arrange to have his office outside

the factory premises and the contractor shall keep himself present throughout the work hours.

17. The Company reserves the right to terminate this rate contract at any time during contract period

without giving notice of termination of any reasons thereof.

18. The Company will be entitled to deduct directly from the bills, to be paid to the contractor any sum

of sums payable by the contractor and which sum/sums the GSECL is required to pay as a principal

employer on account of Contractor default in respect of all liabilities referred to in above clauses.

19. Nothing in the contract document stated shall anywise constitutes any workman/ employees of the

contractor or any sub contractor as or to be workman employees of the owner or place

obligationary liability in respect of any such workman/ employee upon the GSECL.

20. Office Correspondence will be carried out in English and if at any time to facilitate the contractor,

Gujarati Translation may be furnished if deemed fit the English version will be the contract one the

same only will held good for legal matter.

21. Contractor will be responsible and liable to pay difference in wages if any and or observe the

revised service conditions that may be awarded by the honorable Industrial Tribunal effective from

the dated directed in the award.

22. Rate quoted are firm and hence no price escalation or labor escalation will be applicable towards

execution of work.

23. In case of delay in execution of work the penalty as Cl. No. 3 of Tender and contract for work will be

applicable.

24. Party shall have to provide at their own the required personal protective equipments of standard

make (ISI approved) to their staff during work execution and it will be your responsibility to see that

the same are by your staff while at work.

(E) Follow the following procedure at each milestone for the execution of works contract.

(a) On Commencement of Contractual Work:

 The Contractors shall have to obtain Photo-Gate-Pass before the commencement of contractual

work awarded. Contractor shall have to apply for the gate passes in triplicate in a prescribed

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application form which is to be available from Security Section for the entry of workmen in the

 Such application shall have to be proceed for the approval of Factory Manager. After obtaining

approval of Competent Authority, contractor shall have to prepare the Gate Passes and obtain the

signature of Factory Manager.

 If Labours are required to be engaged in Emergency during Public Holiday , Contractors Can apply

for Temporary Gate-Pass for the period of only three days with recommendation of respective EE/SE

and the same shall have to be regularized after following the procedure of Gate Pass applications on

the office working day from HR Department. It is to note that No Temporary Gate-Pass shall be

issued for the work other than acute emergency to carry out the work in power station premises.

 The Contractor shall have to obtain the Group Insurance Policy under the Employee Compensation

Act, 1923 prior to commencement of work.

 The Contractor who intend to engaged 10 or More than 10 labours to Carry out the awarded

contractual work then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 / Form

No. VI under the Interstate Migrant worker (employment regulation) rule 1979 as applicable is to be

obtained from HR Department for the purpose of obtaining Labour License from the Licensing

Authority.

(b) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor has

engaged minimum number of contract workmen per day as per the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours engaged by them,

on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably situated

in the premises of Wanakbori TPS. The Contractor shall supply copy of Bank Statement duly

stamped by the Concerned Bank as a token of proof towards payment of Wages to HR Department.

(3) All Contractors has to comply & maintain statutory documents / registers at site under the provision

of labour laws & EPF Act.

(c) Submission of Statutory documents to ensure the compliances:

 The Contractor shall have to submit following statutory documents, work order wise, under the labour

laws and EPF to the recording officer of user department for ensuring the compliances of provision of

labour laws and EPF Act for the respective working period.

signed & stamp by Contractor ) - Form XVI.(Party will submit gate pass confirmed vide email

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by Contractor -

Form XVII.N.A(party confirmed vide email dtd.24.02.2017).

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy ( First Time)

 Copy of Valid Labour License ( If Applicable in case of More than 9 manpower Engaged by

Contractor for said work ) ( First Time). N.A(party confirmed vide email dtd.24.02.2017).

 Form No. XIII – Register of workers employed by Contractor ( First Time) N.A(party confirmed vide

email dtd.24.02.2017).

(F) GENERAL CONDITIONS OF CONTRACT (SECTION)

1. The contractor shall at their own expense make all necessary provision for housing water supply and

sanitary arrangement for their employee as well as for works and shall pay direct to the authorities

concerned all rates and taxes.

2. The contractor shall make their own arrangements for the necessary approach road, for transport of

their materials and be responsible for the Compensation on account of damage to crop on

Corporations‟ property.

3. All the royalty charges octroi other duties will be paid by the contractor and no extra could be

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RFQ- 77241M Page

claimed on this account.

4. The organization will supply articles at the place and rates mentioned in schedule „A‟ of Tender form.

5. In case of the materials issued either through or with the recommendation of this organization it will

be absolutely necessary for the contractor to maintain a correct and honest record of the daily

consumption of the said materials/with inside particular reference to the work during the day.

6. The Engineer-in-charge of this department or his authorized agent shall have the right to inspect and

check the stores containing these materials and the account for these materials shall be presented

for inspection whenever asked for by them. Every facility shall be afforded by the contractors for all

these inspections Engineer-in-charge will supply the materials in any quantity as deemed fit.

7. Godown of sheds hired or constructed for storage of controlled materials and more/ particularly of

cement shall be such as would prevent the materials from getting damages in any way.

8. It will be absolutely incumbent o the contractors to have on the site of work only such of the

materials as have been dully passed by the Engineer-in-charge Materials that have been rejected

must on no account be allowed to remain on the side and in spite of written order to do so any such

rejected material is on the site beyond a period of 48 hours, notice the Engineer-in-charge shall have

the right to remove it at the risk and cost of the contractor and even destroy it.

9. It must be distinctly understood that the conditions of the contract and of claims in respect of extra

work will not be allowed, unless the works to which they relate is clearly without the spirit and

meaning of the specifications or unless such work are ordered in writing by the Engineer-in-charge

and claimed for in specified manner.

10. On completion of the work, the site shall be cleared by the contractors within the stipulated period,

and ground brought to original state and they shall not be entitled for any extra claim on this

11. General specification of the latest edition of the P.W.D. Hand Book volume I & II shall also apply.

12. When cement is obtained through or with the recommendation or issued by the Corporation it

should be understood that the contractors will have to be very careful regarding the handling of the

cement bag so as to preserve their serviceability and quality.

13. DAMAGE CAUSES TO WORKS: The work whether fully constructed or not, and all materials,

machinery plant tools, temporary building and other things connected there shall be at the risk and

in the sole charge of the contractor until the works have been delivered, completed to the Engineer-

in-charge and certificate from him to that effect obtained until such delivery the contractor shall at

their own cost take all the precautions reasonably necessary to keep all the aforesaid works

materials machinery, plant, tools, temporary building and other things connected with the work, free

from any loss or damage and in the event to the same or any part there of being lost or damage

shall from with within possible speed, reinstate and make good such loss or damage at contractor‟s

14. Supply of controlled articles will be invariably recommended after the actual requirements have

been carefully scrutinized. In the event of any such materials remaining in surplus in charge of the

contract, on account of some modifications either in the design or changes in construction or any

other reason will be returned to the department.

15. There will be generally no objection on the component parts of the works being given over to

responsible sub contractors but it must be borne in mind that this department would under no

circumstances recognize these sub contractors and responsibility of executing the work in

accordance with the condition of the contract will entirely rest on the main contractors. The main

contractors will therefore always have the very responsible member preferably a technical hand,

present on the works with power to sign all work order issued on the site of work and to take

requisite actions in the interest of very efficient execution of works.

16. With a view to ensure rapid progress on the works purchaser may store at work sites certain

quantities of the materials such as cement etc. and it will be incumbent on the tender to purchase

these materials, at the rates mentioned in schedule „A‟ of tender form for supply of necessary

articles, all necessary help will be tendered but in must be clearly understood that the purchases

does not accepted and responsibility for the delay that may be cause in their supply on account of

circumstances beyond the purchaser‟s control.

17. The Engineer-in-charge will fix the hours of work and no work shall be executed beyond that period

during night time or in absence of the Engineer-in-charge or his authorized agent. The box

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measures shall be filled only in the presence of the Engineer-in-charge or his authorized agent.

18. Contractor will be asked to present the sample of materials and the approved sampled will be

preserved at the site of work and no change in the approved sample will be allowed without the

written permission of the Engineer-in-charge.

19. If any work is not executed according to the specifications and the directions of the Engineer-in-

charge the same will be rejected or reduced rate will be allowed as deemed fit by the Engineer-in-

20. Contract will have to communicate the name of his authorized agent who shall be presentation the

works and shall be authorized to sign the materials requisitions receive instruction given verbally, or

on the order book on behalf of the contractor.

21. The materials issued to the contractor as per schedule „A‟ of the tender shall not be removed from

the work and all surplus material at the end of the works which is considered serviceable shall be

returned to the organization even the unserviceable material shall be removed only with the prior

permission to the E.E. in writing.

22. The contractor will have to sign the conditions of the contract and execute the agreement, send the

list of previous works executed solvency certificates and pay up the security deposits, failing to that

the tender will be rejected and earnest money deposit will be forfeited. The value of the stamp

paper and stamp duty charges shall be borne by the contactor.

23. The contractor must arrange for all transport of materials weighting of material issued at department

stores and all such cost include in the rates of schedule „B‟ with the loss or above percentage

quoted by the contractor for finished work.

24. The competent authorities can delete to any items in the schedule „B‟ of the tender order if they fill

that the items is not essential to be executed.

25. A schedule of quantities is included in the tender document it shall definitely understood that the

Corporation does not accept any responsibility for the correctness or complication of this schedules

and this schedule is liable to alterations by commissions, deduction or additions at the description

of the Chief Engineer of as set forth in conditions of contract specific percentage less or above shall

be quoted by the contractor below the total amount of schedule „B‟. The tender documents shall be

be quoted by the contractor below the total amount of schedule „B‟. The tender documents shall be

written legibly and free from grouser, over written on conversion of figures correction where

unavoidable shall be made by crossing out initialing dating and rewriting both in figures and in

words in case of my discrepancy in figures the price quoted in words shall prevail.

26. The entire work is to be completed within the stipulated time limit from the date of work order. The

contractor will not be eligible for any extra for the idle period of work or waiting period that may be

required to suit other considerations and no claim for compensation on account of such will be

considered. However in case or delay due to circumstances beyond the control contractor either in

date of commencement or due to waiting during construction extension time may be considered for

completion of work.

27. In case contractor is unable to account for full quantity of materials issued to him from the

department stores, recovery will be effected from him at cost rates or market rates prevailing at the

time of issue whichever is higher, plus 15% to cover Corporation‟s departmental supervision

charges for all material unaccounted for.

28. Bill shall be submitted by the contractor monthly on or before the date fixed by the E.E., for all

works executed in the previous months.

29. The work will have to be carried out in co ordination with other Agencies on the same site on

account of this in case the contractor has to stop or delay his works for same time he will not claim

anything extra only Corporation may consider to give suitable extension in time limit if necessary on

such account.

30. Any disputes arising out of the contract, if not settled mutually, it will be settled as per

Indian Arbitration and conciliation Act

31. Before starting the work as per the contract awarded to him, he should make arrangement to enter

into the agreement in the prescribed format on the stamp paper as applicable. Before fulfilling the

above requirement the contractor is instructed not to start the work. The responsibility will be on his

head in case he fails.

(G) CIRCULAR – I

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The following are the major obligations to be fulfilled by the Contractors as per the Contract Labour

(R&A) Act 1970 and rule mentioned there under.

1. License to be obtained before starting the Work where number of contract laborers is ten or more.

2. Payment to contract labourers has to be made through Bank/account payee cheque/NEFT/RTGS

only.. Wages rates for contract labourers are applicable as per the terms and conditions of the

3. Every contractor shall have to maintain the muster roll and wages register in respect of his contract

4. Every contractor is required to issue employment card, wages slip and attendance card to their

labours/personnel.

5. The contractor has to maintain the register No. 13 containing details of contract labours employed

6. Earned leave register/ card as per the Factories Act. And Rules.

7. Other registers required under Contract Labour Rules and the Factories Act. And Rules.

8. Every contractor shall have to obtain insurance policy in respect of the contract labours engaged

by him to cover them under workmen‟s Compensation Act.

9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10. Before starting the work as per the contract awarded to him, he should make arrangement to enter

into the agreement in the prescribed format on the stamp paper as applicable. Before fulfilling the

above requirement the contractor is instructed not to start the work. The responsibility will be on his

head in case he fails.

11. Contractor should posses separate P.F. code on their firm, name otherwise their offer may not be

considered.

12. The contractor shall have to pay wages as may be revised from time to time and as may be

declared by Government. All the contractors are informed to adhere to the rules and regulations

applicable to them, particularly in respect of the labourers engaged by them, the contractor not

fulfilling the obligations will not be allowed or continue with work/ not be held qualified to carry out

the work at Wanakbori TPS.

13. The wages of every contract labour employed by contractor under this contract shall be paid by

contractor through bank or cheque before the expiry of 10th day of the last day of the month in

respect of which the wages are payable. The payment of the wages shall be deposited in any

nationalized/Co-operative bank every month and statement for the same shall be produced to the

HR Department every month in token of timely disbursement of the minimum wages.( As per

clause no-4 of GUVNL Circular no GUVNL/HR/261 Dtd 11/05/2016 and corporate office circular no

GSEC/HR/IR-II/419 Dtd-23.05.2016)

(H) Relationship with employee :-

Every bidder should, at the time of submission of bid, give a declaration as under :

“If in any Bidder Company/firm, the interest ( i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering Company or his/her relative as defined in

section 2 (77) of the Company‟s Act 2013 is 10 % or more ,the tendering Company will not deal

with such Company/Firm at all.

Tenderer therefore, must specifically disclose this fact in the technical Bid. Non- disclosure of

such facts would immediately disqualify the tenderer for further dealing with the tendering

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RFQ- 77241M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

SUB: Supply and Application of Metal protective compound for various pipe lines and MS tanks in TMD

stage-1 area of stage-1 at WTPS.

Index for safety attachment.

SR.NO. Requirements Yes/NO/NA

1 Safety norms attached Yes

2 Job Safety Analysis sheet attached Yes

3 PPE under taking(with specification and make) attached Yes

4 Special equipment for safety separate loading. Yes

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Pre-Qualifying Criteria (Pre-qualification Condition)

SUB: Supply and Application of Metal protective compound for various pipe lines and MS tanks in TMD

stage-1 area of stage-1 at WTPS.

SPECIAL NOTES FOR BID QUALIFICATION & INSTRUCTIONS TO TENDERERS:

1. Party has to submit detail technical specifications for lining material to be used clearly mentioning

the make & source.

2. Party has to submit the detail lining procedure with material specifications and applying method.

3. Copy of experience certificate/ order copy of execution of similar works at power stations of SEB /

Govt. Sector is to be submitted within last 07 years. Similar works means: Supply and application of

Metal protective compound along with wrapping fibre cloth.

4. List of tools-tackles / transport facility available with contractor.

5. For all test mentioned in Schedule - A - " Technical Specifications " certificates are to be submitted

along with the technical bid from Govt. Approved Lab. confirming to the relevant IS Code.

6. Certificate for satisfactory performance of lining from Govt. Organization should be submitted along

with technical bid. If work is carried out in any TPS of GSECL, performance certificate is not

required. In that case, performance will be asked to other TPS by KLTPS.

7. Party has to offer all the items, Final order will be issued to Overall L-1 Party/Bidder and Part order

will not be applicable

8. Copy of Separate employee‟s Provident fund code number towards registration of firm

with Regional P.F. Commissioner.

9. Copy of Group Insurance of all contractor labour duly engaged throughout the contract period which

is submitted after receipt of LOI

10. Copy of contract labour license from the appropriate authorities duly obtained and renewed for the

entire contract period which is submitted after receipt of LOI.

11. Document for sole proprietor of firm / copy of partnership deed in case of partnership firm.

12. Bidder shall have to submit the copy of Active GSTIN registration and PAN No. along with technical

bid. Tenders submitted without Active GSTIN by the bidders, the offer will be rejected without

entering into further correspondence.

13. Bidder shall have to submit Past Three-year ITR form balance duly attested by CA.

14. The Issue / Submission of Bids / Tenders to / by any Bidder do not mean that the Bidder is qualified

for Bidding. Even after Issuance / Submission of Bid / Tender, the Pre-Qualification Criteria will be

applicable at the Time of Technical Bid / Tender Evaluation, If Bidders Bid does not meet the Pre-

Qualification Criteria, then their Offer is likely to be rejected. Decision regarding this will be taken by

the Chief Engineer (C & O), GSECL, WTPS and binding to all.

15. Any Alterations / Modification to the Bids Received after Opening of Tender shall not be considered

unless carried for by the GSECL in Negotiations.

16. The Chief Engineer (C & O), GSECL, WTPS reserves right to reject any tender or all Tenders

without assigning any reasons thereof and to split up the work between more than one Party as the

case may be.

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

1. General Safety Rules / norms To Be observed By the Contractors. Safety measures

regarding fatal accident in the project

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules.

Concern principle contractors are responsible for informing & observance of these rules by their

supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if

any, by them for the work contract awarded to them. Prior to commencement of the work, Contractor

shall have to submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated their

employees / workers of their sub contractor and will strictly observe the said Rules while execution of

work under work contract awarded to them. They will have to indemnify the company for any loss or

damage / accident / injury to the company‟s property / employee or employee of their own in default of

non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety

Officer/Dy. Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers

before commencement of work & examination responsibility shall be taken by contractor as well

as concerned Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after

every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all

health requirements before commencement of work. After completion of medical examination in

form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass

procedure format.

(04) If work executed outside factory premises, Principle Contractor shall be registered compulsory

under The Building & Other Construction Workers (Regulation of Employment and condition of

service) Act, 1996 and The Gujarat Building & Other Construction Workers (Regulation of

Employment and condition of service) Rules, 2003 before execution the ”building or other

construction work” means the construction, alteration, repairs, maintenance or demolition, of or, in

relation to, buildings, streets, roads, railways, tramways, airfields, irrigation, drainage,

embankment and navigation works, flood control works (including storm water drainage works),

generation, transmission and distribution of power, water works (including channels for distribution

of water), oil and gas installations, electric lines, wireless, radio, television, telephone, telegraph

and overseas communications, dams, canals, reservoirs, watercourses, tunnels, bridges, viaducts,

aqueducts, pipelines, towers, cooling towers, transmission towers and such other work as may be

specified in this behalf by the appropriate Government, by notification but does not include any

building or other construction work to which the provisions of the Factories Act, 1948 (63 of 1948),

or the Mines Act, 1952 (35 of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

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(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training, SOP,

supervisor qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety

Officer shall be signed in Contract worker Gate pass procedure format.

(07) Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents

with gate pass application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by

agency/party with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical

License photocopy shall be checked by Concerned HOD of Electrical Department/Electrical Safety

Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) +

3 years experiences or ITI + 10 years) shall be engaged by contract agency & qualification

certificate with experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/

Dy.Safety Officer /Safety Officer/Factory Manager at the time of apply gate pass.

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the

work on electrical lines and Apparatus, Contract person/worker possesses a certificate of

competency or electrical work permit, issued by the Appropriate Government. That means,

Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern

EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply for

photo gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7 round

the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor (BE/Diploma

(Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor during

dangerous operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with hazards & its

control measures with each step , checking of lifting tools & tackles, hydra mobile crane, Safety

precautions, coordination with Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per nature of vehicles & to

follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well

as Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security

shift in charge before entry in the Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as

per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will

review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments

/ Safety Gadgets suitable to give sufficient protection against hazards involved in their work / job to

their staff, as per the job requirement and insist / enforce their workers to put on the same while at

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

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In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their workers/supervisor

compulsory & it will check by concern section HOD & Dy. Safety Officer /Safety Officer at the time

of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and International

Standard before executions of work or at the time of gate pass apply procedure.

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(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by party/agency/contractor

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or during fall of

person from height. Yellow Colour helmet is used for

contract worker with agency logo.

Safety Goggles/welding goggles/ For protection of eyes against flying particles / dust, chemical

chemical splash goggles splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high

noise level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/ Electrical objects, heat, hot metals/objects, electricity etc..

resistance etc.

Safety Belt(full body hardness with For fall prevention while working at heights or in depth,

double lanyard & shock absorber) working in vessel or in confined space.

/ Rope / Life line / Fall arrestor

Dust Mask/Respirator with Protection of respiratory system against dust.

valve(FFP2)

Chemical Cartridge Respirator Protection against toxic chemical fumes / gases/vapors/dust

with full face mask type etc.

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc

Portable Multi gas Detector (

Working in oxygen deficient zone & use in entry of confine

LEL,O2,CO,H2S,SO2, etc) space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from 01 (one) feet

distance before starting the any electrical work .

Auto darkening welding helmet The new auto darkening welding helmet combines legendary

(EN 379 & EN 175 Level-B) with Speed glass quality and auto darkening technology with an

PAPR as per EN 12941:1998, innovative wide-view grinding visor to give welders an all-in-

class TH2 and AS/NZS 1716 one solution for more flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter which

removes particles from the air. The unit provides a constant

airflow independent of filter combinations and clogging. The

unit can also be equipped with a gas filter (for example

A1B1E1). The unit supplies air to the head top via the

connecting breathing tube. The airflow creates a slight

positive pressure which together with the sealing to the face

prevents particles and other contaminants from entering the

to their contractor workers as per nature of job and allotment of PPE list shall be submitted to

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Safety Officer, WTPS on his letter head as per below mentioned format by Contractor before

commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name of Desi Name Name of IS Make Qt Unit Date Receivin

no. workers gnati of PPE :Code of PPE y of g

on Sectio no. of issue signature

Safety Nos.

01 Helmet

Safety Nos.

Reusable Pair

Dust Mask Nos.

Safety Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

(18) During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP

(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before

starting work & it‟s record shall be maintained in concern section.

(20) The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

(21) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & it‟s control measure (mentioned in HIRA) before starting

the job work and records shall be maintained for each & every job works.

(22) Display Safety instructions shall be strictly followed by all workers who are working in factory

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling work.

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(24) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

days or after interval/recess. Contractor supervisor shall be informed to concerned HOD regarding

any unsafe conditions.

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the

inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in fire

prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

(27) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used.

For taking care of the persons working inside the confined space / vessel, a supervisor / person

capable to keep continuous watch on person(s) working inside, assist them in case of emergency

or arrange to get immediate outside help, shall remain present at entry point. Use full body safety

belt without failed.While working inside sewage, trench or in-depth, a person to warn outsiders /

entrants / passers etc shall remain available near entry point or the entry point shall be cordoned

by a barricaded tape with a cautionary notice. After completion of the works, all the lids / covers /

grills / grits opened, shall be re-fixed / re-placed in the original position as it were prior to

commencement of the work and leave the work place in safe condition in all respect, so as to

prevent accident to fellow workers.

(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

(29) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

(30) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken directly at their

own but shall be obtained through concerned Electrical Maintenance Departments or their

authorized persons or under their observations / guidance only. The Electrical Section shall

provide temporary electrical connection up to contractor‟s Mains Board on which it is compulsory

to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably

be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

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used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three

phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity

& safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during

work execution shall be of standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has

specific prescribed life span shall not be used in any case if its expiry date is over.

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall be

submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall

be checked by JE/DE before commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined

& certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories

Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the

weight. Valid Test certificate of all Lifting machines used by Contractor to be submitted to

Dy.Safety Officer/ Safety Officer before commencement of work through concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

the work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt /full body hardness with double lanyard & Fall

arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries/equipments/auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest

at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous & prone

to accident.

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle /

shift such cylinders a special trolley /cage meant for it must be used but in no case it should be

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area,

Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each

vehicle by party/agency and it will check by shift security in charge before entry of vehicles in the

factory premises.

(37) No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act

(39) In all risky job, before start the work, contractor should obtain General Safety Work Permit through

concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security

gates, Occupational Health Centre.

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(41) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 &

ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as

per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be

filled up by concern department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured

person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

(42) For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

(43) Safety penalty shall be imposed against Offences by contract workers: If any contract worker

worked in a factory contravenes any provision of Factories act or any rules or orders made there

under ,imposing any duty or liability on workers, contractor/agency shall be punishable with fine

which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature of job Rs.1000/-per day

like mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles Rs.2000/- per

(like C.P.Bs., Hook chooks, winch, forklift, mobile crane, equipment

EOT crane etc) & its attachments (like D-shackles,

slings, U-clamps, Eye bolts or any fixtures) in Form

No.10 of Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during working Rs.3000/-per person

at Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

(xi) (a) Grinding machine used without safety guard / Rs. 500/- per

machine guard equipment / per set

(b) Unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) Damaged welding cables/gas pipelines

(d) Welding work doing without welding blanket

(e) Electrical supply without 3 pin plug/ Industrial Plug

(f) Use of damaged electrical wire for lighting /

equipments

(g) Use of lighting lamp without cage

(h) Use of open halogen tube

(i) Use of damaged PPEs/use of non standard PPEs

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

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(l) Temporary connection without ELCB etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety Officer, Electrical

Safety Officer, Factory Manager, If they will observed any safety violations as per CO

circular/statutory requirements then they must impose Safety Penalty through office note directly

against contract workers/ contract agency and Office Note process through proper channel to

concern Sectional head and Account head for recovery purpose. Photograph/CCTV footage is to

be put up with penalty note by imposing officer.”

(44) Party will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from party RA bill and recovery Office note put up by

concern HOD.

(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap etc.

are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation for

negligence.

(48) Over & above these, contractor shall have to follow all the safety requirements /rules & regulations /

norms and legal provisions laid down in various statutes. Particularly the provisions of The Factories

Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The Electricity Act-2003 &

rules, BOCW Act/Rules shall be followed strictly. The contractor shall also obey the rules /

regulations / instructions of the local Competent Authority for safety & health requirements.

(49) The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy. Safety Officer/Safety Officer/Electrical Safety Officer in case of any

ambiguity or needs further guidance in this regard.

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Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

A. Gate Pass:

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

contractors.

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

5. If non-compliance is found in submitted documents, it will be returned to user department in

CLIMS with specific remarks and user department will forward it to contractor for compliance. In

such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

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(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE

Chief Engineer (C&O)

GSECL, WTPS

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Annexure A

Declaration –cum-Undertaking

This is to certify and declare that Shri [Employee's Full Name] , son/daughter of [Father's Name], is

a permanent/regular employee of [Company Name], employed in the capacity of [Designation].

His/Her Employee ldentity Card is attached herewith for reference.

It is further declared that his/her Universal Account Number (UAN) under the Employees'

Provident Fund and Miscellaneous Provisions Act, 1952, is IUAN Number] as applicable

We hereby undertake and declare that:

1. We have complied with all applicable provisions of all the labour laws , including but not

limited to the Employees' Provident Fund and Miscellaneous Provisions Act, 1952; the

Employees' State lnsurance Act, 1948; the Payment of Wages Act, 1936; the Payment of

Bonus Act, 1965; the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum

Wages Act, 1948; and other relevant labour and industrial legislations, in respect of Shri

[Employee's Full Name] as applicable to us.

2. We further undertake to produce, as and when required, all statutory records, registers,

Challans , and returns as proof of compliance to the Gujarat State Electricity Corporation

Limited (GSECL) or any other statutory/government authority.

3. We hereby indemnify GSECL in respect of any civil or criminal liability which may arise due

to any non-compliance of the law of the land in respect of our above-mentioned

This Declaration-cum-Undertaking is issued in good faith and to the best of our knowledge and

belief and shall be binding upon us.

Authorised Signatory,

For [Company Name]

[Authorised Signatory Name]

IDesignation]

[Seal/Stamp of Company]

[contact Details]

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Job Safety Analysis sheet

JSA for: Supply and Application of Metal protective compound for various pipe lines and MS tanks in

TMD stage-1 area of stage-1 at WTPS.

Section: TMD-1

Job Step Hazard Risk Control Measures Responsibility

Level Risk assessment should be

carried out and inform to all

1.Erection of Fall of object High  All job related PPE Contractor &

scaffolding as per & person should be use as per It‟s Supervisor

requirement from height note of works.

 Area barricaded.

2. Application of  Safety talk to be given

Metal protective before work execuiton.

compound for  Close supervision

various pipe lines required.

and MS tanks Failure of High  Crane / Hydra must be

lifting tools / operated by competent

3. Removing tackles operator

scaffolding and  Confirm crane/hydra to

other scrape from be used as per load of

site vehicles.

 Form no 10 must

available for lifting

machine/ tools & tackles

is to be used.

Electric shock High  Electric supply through Contractor &

ELCB/RLCB. It‟s Supervisor

 Industrial plug socket

should be used.

 Three pin used with

earthing wire connection.

 Three cord cable to be

 Lamp guard to be used.

 Cable cord to be laying

on dry surface only.

Exposure to High  Use PPE, personal care Contractor &

eyes required. It‟s Supervisor

 Close supervision

 Area barricaded.

Exposure to Medium  Use PPE, personal care Contractor &

hot surfaces required. It‟s Supervisor

 Close supervision

 Area barricaded.

Injury to Medium  Load should be hang in

human body vertical direction only.

due to  Hazard due to

unbalancing unbalancing of load

of hanging should be considered

load before dismantling of any

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slips/trips/falls load/ plant structure.

NOTE: Required check list should be filled up by contractor at time of work execution.

Prepared by Reviewed by Checked by Approved by

EE Dy. Safety Officer SE Factory Manager Chief Engineer

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PPE under taking(with specification and make) attached

PPE under taking for: Supply and Application of Metal protective compound for various pipe lines and

MS tanks in TMD stage-1 area of stage-1 at WTPS.

COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs

(PERSONNEL PROTECTIVE EQUIPMENTS)

Ref.: Tender no.:___________________

Authorized signatory of M/s ______________________________

Hereby certify that following mentioned PPEs (as per ISI / DGMS / CE/ EN / ANSI approved only) must

be issued to our all contract workers as per nature of hazards before execution of work.

Sr. Name of PPE IS : Code no. of Make of PPE Qty Unit

1 Safety Helmet IS:2925-1984 Nos.

2 Safety Goggles IS:5983 Nos.

3 Reusable Ear plug IS 9167:1979 Pair

4 Dust Mask ISI 9473:2002. Nos.

5 Safety Shoes IS:15298 Pair

If our company is not provided above mentioned good quality of PPE`s, Factory manager and Safety

Officer shall be empowered to stop the work without any notice.

Seal of the Firm

Signature of Authorized signatory

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Special equipment for safety separate loading

Special equipment for: Supply and Application of Metal protective compound for various pipe lines and

MS tanks in TMD stage-1 area of stage-1 at WTPS.

Section: TMD- I

Index for equipments with form no 10 details to be submitted by contractor

Sr. No. Equipment Name of Capacity Make Date of Due date

identification equipment in TON test for test

number as per (chain

Form 10 of its pulley

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

ANNEXURE - A

DETAILS OF EXPERIENCE OF WORK CARRIED OUT

1. Name of Party / Firm :

2. Postal Address :

3. Telephone Number :

4. Telegraphic Address :

5. Name & Address of organization :

Where such works were carried

During last three years

7. Order No & Date :

(Xerox copies to be attached)

8. Amount of Order :

9. Period of Order :

10. Whether work continued up to :

Schedule date of completion or not

If so, reason be stated

11. Any other information details party :

Desired to submit in support of his

Experience (Pl. give full details)

12. Remarks :

(Documentary evidence to the above

details) including the appropriate

registration certificate as registered

and approved contractor should be

submitted along with the technical bid

which should be pertained to the

subject works.

Signature of Contractor

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Name of Supply and Application of Metal protective compound for various pipe lines

Work and MS tanks in TMD stage-1 area of stage-1 at WTPS.

Certificate - A

On Firm’s Letter Head

authorized signatory of /s___________________________________________

hereby certify that /s_______________________________________________

is not related with other firms who have submitted tenders for the same items under this inquiry/

Seal of the firm Signature of the Tendered

Place: With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Name of Supply and Application of Metal protective compound for various pipe lines and

Work MS tanks in TMD stage-1 area of stage-1 at WTPS.

DEVIATION FROM BIDDER (IF ANY)

1. GSECL does not bind to accept the deviation offered by bidder for evaluation of tender.

2. If there is any deviation from bidder, it should be clearly mentioned on this page.

3. Deviation mentioned on other page should not be considered and order will be placed according

to the tender documents.

4. If there is no any deviation from bidder, than it must be clearly mentioned in this page

“NO DEVIATION OFFERRED”

Signature of the Contractor

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Name of Supply and Application of Metal protective compound for various pipe lines and MS tanks

Work in TMD stage-1 area of stage-1 at WTPS.

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST

All Bidders will have to furnish the following Undertaking duly filled in, signed and stamped for each

quoted item of the Tender along with the Technical Bid.

Sub:- Undertaking in regard to Stop Seal / Banned for Business Dealing / Black List Thereof.

Ref:- Tender No:

I / We ____________________________________________________________ Authorized signatory

of M/s. _________________________________ _______________Hereby certify that

M/s._______________________________________________________And their proprietor / any

partner / any directors of the firm is not stop deal and/or banned for business dealing and/or black listed

by GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL /

Seal of the Firm. Signature of the Tenderer.

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

INTEGRITY PACT

OUR ENDEAVAOUR

tanks in TMD stage-1 area of stage-1 at WTPS.

To create an environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

1 To maintain the highest ethical standards in 1 Not to bring pressure recommendations

business and professions. from outside GSECL to influence its

2 Ensure maximum transparency to the 2 Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GSECL or any of it‟s employees under

any circumstances.

3 To ensure to fulfill terms of 3 To be prompt and reasonable in fulfilling

agreement/contract and to consider the contract, agreement, legal obligations.

objectively the view point of parties.

4 To ensure regular and timely release of 4 To provide goods and/or services timely

payments on due dates for work done. as per agreed quality and specifications

at minimum cost to GSECL.

5 To ensure that no improper demand is made 5 To abide by the general discipline to be

by employees or by any one on our behalf. maintained in our dealing.

6 To give maximum possible assistance to all 6 To be true and honest in furnishing

the venders/ suppliers/service provider and information.

other to enable them to complete the contract

7 To provide all information to 7 Not to divulge any information, business

suppliers/contractor relating to contract/job details available during the course of

which facilitate him to complete the business relationship to others without

contract/job successfully in time. the written consent of GSECL.

8 To ensure minimum hurdles to 8 Not to enter in to carter/syndicate

venders/suppliers/ contractors in completion /understanding whether formal /non

of agreement/contract/ work order. formal so as to influence the price.

Seal & signature Seal & signature

(GSECL‟s Authorized Signatory) (Party‟s Authorized Signatory)

Name Name

Designation Date

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Supply and Application of Metal protective compound for various pipe lines and MS tanks in

TMD stage-1 area of stage-1 at WTPS.

Reference No.:- WTPS/S/TECH/RFQ – 77241M/TMD-1

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‟s Tender Specification. I undertake to abide by the

GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‟s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

[On Company’s Letter Head]

Annexure –

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as „offered‟ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 77241M Page