Tender for Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and Attractive Lighting and Road Beautification at Dholi Dhaja Dam, Surendranager, Gujarat

Opening of technical bid 26/10/2026 up to 18:10 hrs.

Tourism Corpora@on of Gujarat Limited

Block No. 16, 4th Floor, Udyog Bhavan,

Sector -11, Gandhinagar – 382

www.gujara?ourism.com

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Sr No Section Description Page No

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

11 Section -9 Documents to be furnished by Bidder

12 Section-10 Eligibility Criteria

Managing Director

Tourism CorporaCon of Gujarat Limited

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

INVITATION FOR BID

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

NATIONAL COMPETITIVE BIDDING

1. The TCGL Gujarat invites bids for the construction of works detailed in the table.The bidders may submit bids

for any or all of the following works.

Bid security Registration /

Package atevalue Cost of Period of

Name of work (EMD) Category of

No. of works document completion

(Rs.) contractor if

Tender for Appointment of 7,97,54,562/- /-(1%) and 5 (Five) Class

Agency for SITC, DLP and O&M + GST Year for

for 5 Years for Dynamic & O&M

A?rac@ve Ligh@ng and Road

Beau@fica@on at Dholi Dhaja

Dam, Surendranager, Gujarat

2. Prospective / Interested bidder may download the Bid Documents from website

https://tender.nprocure.com/ free of cost till the Time and Date as mentioned on online NIT at website

https://tender.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee / Tender Fee

through Demand Draft only of any Schedule Bank payable at Gandhinagar and in favor of ‘Managing director

Tourism Corporation of Gujarat Ltd, Gandhinagar’. Once the Bid is received online, Bid Document / Tender

Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid Security / EMD shall

be submitted in electronic format through online (by scanning) while uploading the bid, this submission shall

mean that bid document / tender fee and Bid Security / EMD has been received. Accordingly, the offer of

only those shall be opened whose Bid Document / Tender Fee and Bid Security / EMD have been received

electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank Guarantee bidder

shall send the same in original through R.P.A.D. so as to reach to ‘Managing Director Tourism Corporation of

Gujarat Ltd, Gandhinagar’ within 2 Days from the last day of bid submission.

Penetrative action for not submitting Demand Draft / FDR / Bank Guarantee in original to MD, TCGL / Tender

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Inviting Authority by bidder shall be initiated.

4. Bids received online will be opened on the time, date and place as specified in the online NIT at website

https://tender.nprocure.com in the presence of the bidders or their authorized representatives, who wish to

remain present. If the office happens to be closed on the day of opening of the bids as specified, the bids will

be opened on the next working day at the same time and venue.

5. A pre-bid meeting will be held on Date 07.10.2026 at 15.00 hrs. at the office of TCGL, Project Branch Sector

– 16 Gandhinagar to clarify the issues and to answer questions on any matter that may be raised at that

stage as stated in clause 9.2 of ‘instructions to Bidders’ of the bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be rounded off to the

next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the tender submission date

and time. After the tender submission date and time, the bidder cannot modify / edit / withdraw their

submitted offer in any case. No written or online request in this regard shall be granted.

B. Financial Offers in physical form will not be accepted in any case. Other documents must be in physical (for

scrutiny) and softcopy also upload on website.

C. Demand Draft purchased by the other then bidder and issued after the last date of submission of Bids, will

not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending discussions, conferences or site

visits will not be reimbursed by the Employer or Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender are liable to be

G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder will be considered

non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the format given in the checklist

/qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly in electronic format at

appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past, it shall not be deemed

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

to be a ground / reason for not giving required information for this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of this bid. The Government

will not ask for any other information, unless it is found absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation.

# For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING & BRIDGE) kindly refer to SSR-10-2015-17-

C dated 03-02-2017.

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and Bridge Works following

documents shall be submitted in electronic format only through online by scanning and the (i) Bid Document

Fee / Tender Fee (ii) Bid Security / EMD should be sent in original to the Tender opening authority through

RPAD, so as to reach the Managing Director Tourism Corporation of Gujarat Limited Nigam Bhavan, First Floor

Nr. Dadi Sa restaurant GH4.5 Bus Stand Sector – 16 Gandhinagar within 2 days from last day of submission

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD or Valid EMD ExempCon CerCficate of Appropriate Class of RegistraCon of

Approved Contractors

(iii) RegistraCon CerCficate of Appropriate Class "A"

(iv) GST Number

(v) Other Documents, as required as per Tender documents.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

SECTION – 1 INSTRUCTIONS TO BIDDERS

2 SOURCE OF FUNDS

3 ELIGIBLE BIDDERS

4 QUALIFICATION OF THE BIDDER

5 ONE BID PER BIDDER

6 COST OF BIDDING

B. BIDDING DOCUMENTS

8 CONTENT OF BIDDING DOCUMENTS

9 CLARIFICATION OF BIDDING DOCUMENTS

10 AMENDMENT OF BIDDING DOCUMENTS

C. PREPARATION OF BIDS

11 LANGUAGE OF BID

12 DOCUMENT COMPRISING THE BID

14 CURRENCIES OF BID AND PAYMENT

16 BID SECURITY

17 ALTERNATIVE PROPOSALS BY BIDDER

18 FORMAT AND SIGNING OF BID

D. SUBMISSION OF BIDS

19 SEALING AND MARKING OF BIDS

20 DEADLINE AND SUBMISSION OF BIDS

22 MODIFICATION AND WITHDRAWAL OF BIDS

E. BID OPENING AND EVALUATION

24 PROCESS TO BE CONFIDENTIAL

25 CLARIFICATION OF FINANCIAL BIDS

26 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS

27 CORRECTION OF ERRORS

29 EVALUATION AND COMPARISON OF FINANCIAL BIDS

F. AWARD OF CONTRACT

31 AWARD CRITERIA

32 EMPOLYER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS

33 NOTIFICATION OF AWARDS SIGNING AND AGREEMENT

34 PERFORMANCE SECURITY

35 ADVANCE PAYMENT AND SECURITY

36 DISPUTE REVIEW EXPERT

37 CORRECT AND FRAUDULENT PRACTICES

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

1. Scope of Bid

1.1 The Employer (MD, TCGL) invites bids for the Construction of works (as defined in these documents and

referred to as ‘the works”) detailed in the table given in IFB. The bidders may submit bids for any or all of the

works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended completion date specified in the

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives (bidder/ tenderer, bid

/ tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt. of India for centrally

sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a statement that the Bidder

is neither associated, nor has been associated, directly or indirectly, with the consultant or any other entity

that has prepared the design, specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide consulting services for the

preparation or supervision of the works, and any of its affiliates, shall not be eligible to bid.

4. Qualifica@on of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a preliminary description of

the proposed work method and schedule, including drawings and charts, as necessary. The proposed

methodology should include a program of construction backed with equipment planning and deployment

duly supported with broad calculations and quality assurance procedures proposed to be adopted justifying

their capability of execution and completion of work as per technical specifications, within stipulated period

4.5 Qualification Criteria

(Applicable for the works which require post qualifica@on)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail criteria regarding the

Applicant’s general and particular experience, personnel and equipment capabilities and financial positions,

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

as demonstrated by the applicant’s responses in the forms attached to the letter of application (specified

requirement for joint ventures are given under para 4.6 below) Subcontractors experience and resources

shall not be taken in to account in determining the applicants compliance with the qualifying criteria To

qualify for more than one contract, the applicant must demonstrate having experience and resources

sufficient to meet the aggregate of the qualification criteria for each contract given in paragraphs 4.5.4, 4.5.5

and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as current financial year

Following enhancement factors will be used for the costs of works executed and the financial figure to a

common base value for works completed in India.

YEAR FINANCIAL YEAR MULTIPLYING FACTOR

BASE YEAR OF INVITING TENDER 2026-2027

Applicants should indicate actual figures of costs and amount for the works executed by them without

accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency the above enhanced

multiplying factors will not be applied. Instead, the current market exchange rate (State Bank of India BC

Selling rate as on the last date of submission of the bid) will be applied for the purpose of conversion of the

amount in foreign currency into India rupees.

4.5.3 Eligibility Experience:

Stage-1: Minimum Eligibility Criteria

(A) Achieved a minimum annual financial turnover of 100 % (defined as billing for works in progress

and completed in all classes of similar works only) in any one year, over the last five years of the

annual value of contract / contracts applied for.

(B) Experience in successfully compleCng or substanCally compleCng at least one contract of façade

lighCng works, having a value of at least 40% of the proposed contract value, within the last five

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

a. Work order or completion certificate must be in the client’s letter head not below rank of

the Deputy Engineer or Executive Engineer.

b. Similar kind of work means Permanent outdoor decorative Façade & Decorative Pole

lighting at Riversides/Bridges/Temple/Tourism destinations during the last 7 years for

Government/Semi-Government/PSU.

c. Substantially completed works means those works which are at least 90 % completed as

on the date of submission (i.e. gross value of work done up to the last date of submission

is 90 % or more of the original contract price) and continuing satisfactorily.

d. For these, a certificate from the employers shall be submitted along with the application

incorporating clearly the name of the work, contract value, billing amount, date of

commencement of works, satisfactory performance of the contractor and any other

relevant information.

(C) Copy of relevant documents for ascertaining the existence of enCty i.e. CerCficate of

IncorporaCon, Year of establishment, profile / credenCals of the Bidder, Company Establishment

as Sole Proprietor / Limited / Private Limited / Partnership / Limited Liability Partnership (LLP).

(D) Bidder should submit MOUs towards sub-contracCng of Fountain related works, with a validity

period co-terminus with that of the current assignment with agencies having the following

One similar completed works cosCng not less than the amount equal to 40% of the esCmated

cost of Fountain Equipment.

Note: For establishing the respective works of the Agency with whom the Bidder is executing

an MOU, all relevant documentary proof of the agency, including work order, agreement and

completion certificate, TDS certificate, Payment transaction received (Authorized by CA) must

be provided along with the Bid Document.

Note: Similar Kind of work means permanent Musical Fountain in Lake/Bridge in

Government/Semi-Government/PSU

(E) Copy of Profile of company / History and Structure of firm, Name of Director(s) / Partner(s) /

(F) Copy of Undertaking / Tender acceptance leqer.

(G) Copy of Proof of GST and PAN registraCon.

(H) The Tenderer must possess valid “A” Class Electrical Contractor License in the name of the

agency. The current year copy of the same should be aqached with the Tender documents. If

an agency submits a valid “A” Class Contractor license issued by any other State, the agency

shall mandatorily submit complete details along with a valid and current confirmaCon from the

concerned issuing department.

(I) Copy of ESI and PF registraCon the bidders claiming non–applicability of ESI and PF shall submit

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

an affidavit on non-judicial stamp paper of Rs. 300.00.

(J) Marking Sheet (Table A,B and C) details as per Annexure-A.

Note: All Bidders must provide the email ID and contact number of the concerned department that

issued the compleCon CerCficated.

Stage 2: Technical Evalua@on

Eligible Bidders will be evaluated as per parameters given in Table: A, Table: B and Table C below.

Sr. No Descrip@on Max Marks

1 Table – A for Bidders (Minimum score of 35 Marks (i.e. 70%) is required in 50 Marks

this table to qualify for Table B EvaluaCon.)

2 Table – B for OEM (Minimum score of 17.5 (i.e. 70%) Marks is required in 25 Marks

this table to qualify for Table C EvaluaCon.)

3 Table – C for OEM Technical Documenta@on (Score of 25 (i.e. 100%) Marks 25 Marks

is mandatory in this table for eligibility to proceed to the financial bid

The bidder hereby acknowledges, accepts, and agrees to abide by the above-menConed evaluaCon

criteria. By submitng the bid, the bidder confirms full compliance with these evaluaCon requirements

and accepts that failure to meets the sCpulated thresholds shall result in disqualificaCon from

subsequent stages of the tender process.

Table A, B and C men@oned above as follows: Marking sheet is aqached as per annexure for the qualificaCon

for Applicants:

Description Marks

The Applicant should have a minimum of 5 years of establishment of firm.

1 If 5 Yrs. <=x<=10 Yrs. – 02 marks

If 10 Yrs. <=x<=20 Yrs. – 03 marks

If 20 Yrs. and Above. – 05 marks

Achieved a minimum annual financial turnover (defined as billing for works in progress and

completed in all classes of similar works only) in any one year, over the last five years of the

annual value of contract / contracts applied for

If the Average Annual Turnover of the bidder is:

More than 100% to 200% of estimated cost- 02 Marks

More than 200% to 400% of estimated cost - 03 Marks

More than 400% of project cost- 05 Marks

(Escalation factor considered as per the mentioned in the tender documents)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Experience in successfully compleCng or substanCally compleCng as per below of Façade

LighCng Works of proposed contract within the last five years.

Part A: Max marks: 10 Marks

One similar completed work costing not less than the amount equal to 40% of the completion

(1) Additional 5 Marks for each project over & above minimum

projects as given above, provided each additional completed project shall be not less than 40%

of estimated cost, Max marks under this head will be 20 Marks

(Escalation factor considered as per the mentioned in the tender documents)

Bidder should submit MOUs towards sub-contracCng of Fountain related works, with a validity

period co-terminus with that of the current assignment with agencies having the following

Part A: Max marks: 05 Marks

One similar completed works costing not less than the amount equal to 40% of the estimated cost

of Fountain Equipment’s.

1) For establishing the respective works of the Agency with whom the Bidder is executing an

MOU, all relevant documentary proof of the agency, including work order, agreement and

completion certificate, TDS certificate, Payment transaction received (Authorized by CA)

must be provided along with the Bid Document

2) Similar Kind of work means permanent Musical Fountain in Lake/Bridge in

Government/Semi-Government/PSU.

3) Additional 5 Marks for each project over & above minimum

4) projects as given above, provided each additional completed project shall be not less than

40% of estimated cost, Max marks under this head will be 10 Marks

5) Escalation factor considered as per the mentioned in the tender documents.

Bidder will be evaluated based on having successfully completed Operation &

Maintenance (O&M) of

O&M completed for each similar works for more than 1 year: 05 Marks

5 O&M completed for each similar works for more than 3 year: 08 Marks

O&M completed for each similar works for 5 year: 10 Marks

Note: (Current date O&M report from employer and or Govt Agency for completed submitted

projects shall be provided as proof of quality.)

Table B: Marking sheet is aqached as per annexure for the qualificaCon for OEM’s:

Bidder should submit Manufacture AuthorizaCon CerCficate (MAC), along with the Following details:

a. Bidder have Manufacture Authorization Certificate (MAC) form direct OEM or form the

authorized dealer of Lighting Company (OEM) based on the following qualification criteria

and lighting manufacturer should qualify for the below mentioned minimum qualification

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

criteria with relevant documents proof and bidders should submit letter for authorization

and back-to-back support during execution, testing, commissioning and O&M stage.

b. Fixtures/Housing bringing from land of border and branding in India and selling (except Led

Chips) will be out rightly rejected. Certificate of country origin of Products need to be given

No. Description

The Lighting Company should be in market for minimum period of 10 years of

luminaire products. Should submit relevant document as proof. The Lighting

Manufacturer (OEM) should have a presence in the Pan India OR across the globe.

or authorizes dealer in Indian sub-continent. Should submit proof document &

B1 Factory registration certificate. In house manufacturing facility (factory) for Lighting

products manufacturing which should be in the scope of work & factory license

should be on the name of OEM.

Establishment from 10 to 15 years 2 Marks

Establishment of 15 Years and above: 4 Marks

LighCng manufacturer must have an average annual turnover in Similar field

(LighCng field) as per below, for last 5 (Five) financial years and should not be a loss-

making company during the said period, cerCfied copies of turnover proof / audit

reports for last three years shall be submiqed.

Turnover of Rs. 32.00 Crore: 03 Marks

Turnover Between Rs.32 Crore to 64 Crore: 05 Marks

Turnover of Rs. 64 Crore and above: 07 Marks

(EscalaCon factor considered as per the menConed in the tender documents)

OEMs must have manufacturer needs to have an in-house Government approved

NABL or any cerCficaCon from the NABL approved lab/InternaConal accredited lab

with tesCng laboratory for IP & IK test, Manufacturing facility, Photometric

laboratory, Automated SMT line.

(1) In-house lab approved from NABL or Certification from UKAS/UL/CE or any

other accredited lab: 06 Marks or

Any other third party certification from the NABL approved lab: 04 Marks

(2) Inhouse die cast facility for outdoor lighting : 02 Marks

(3) In-house driver manufacturing facility for outdoor lighting : 02 Marks

(4) SMT line Machine: 02 Marks

Note: The OEM submiqed purchaser reserves the right to verify the authenCcity of

the submiqed documents of the tendering process. For the same DeclaraCon also

to be submiqed on 300 Rs. stamp paper (MenCon project name & Tender ID) also

to be notarized which staCng that the OEM’s is having the inhouse driver

manufacturing facility & die cast facility.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

The Lighting Company should have experience of façade work directly/Contractor

under their names with value of not less than of Rs. 8 Crore (100% of estimate cost).

All certificates/evidences of such works should be furnished with attested copies.

In case of fraud documents submission, the lighting manufacturer will be rejected.

One Order: 01 Marks

B4 Two Order: 02 Marks

1.For OEM contractors, orders shall be considered separately for evaluation under

this criterion. Orders already submitted and considered under the PQ Criteria

(Table A) shall not be considered again under this criterion.

2. Escalation factor considered as per the mentioned in the tender documents.

Part C: Technical Documenta@on

No. Description

OEM have manufactured the luminaries as per IS, submit the document LM-79,

LM-80, IEC60598/IEC60950 for Dynamic lighting will be submitted during

technical bid submission, Soft Copy of Catalogues, Polar Diagrams, Cone

Diagrams, IES Files and all product are link of the official web page of Luminaries

for outdoor lighting.

• LM 79 report with mention product images and mention Polar & Corn

diagram (LM 80 Chip and make must be mention in LM-79 report): 06 Marks

• Capability of in-house manufacturing or should have MOU with die cast

manufacturer continuous for at least 5 years to maintain quality with casting

plant & powder coating facility for luminaires (excluding LED chips): 02 Marks

C1 • Salt fog Mist Spray Test: 02 Marks

• Vibration test report for the Dam luminaires: 03 Marks

• IP Report: 03 Marks

• IK report: 04 Marks

• IES File: 05 Marks

• For all directional luminaires submitted, polar diagram indicating the

photometric distribution and showing the beam distribution shall be

• All submitted reports shall be current and dated no earlier than January

Awer Opening of the bidder’s financial bid, the project will be awarded who fills Lowest (L1) price in

the financial bid.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

4.5.4 Personnel Capabilities.

Availability for his work of personnel with adequate experience as required, as per Appendix.

4.5.5 Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major equipment to attain the

completion of works in accordance with the prescribed construction schedule is shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their bid, a detailed construction

planning and methodology supported with layout and necessary drawings and calculations to allow the

employer to review their proposals. The numbers, types and capacities of each plant/equipment shall be

shown in the proposals along with the cycle time for each operation for the given production capacity to

match the requirements.

4.5.6 Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets (aggregate of

working capital, cash in hand and uncommitted bank guarantees) and / or credit facilities up to 25 percent

of the value of the contract / contracts applied.

4.5.7 The audited balance sheet compulsory for the last five years should be submitted, which must demonstrate

the soundness of the applicant’s financial position, showing long – term profitability including an estimated

financial projection for the next two years, if necessary, the employer will make inquiries with the applicant’s

4.5.8 Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting from contracts

completed or under execution by him over the last five years. A consistent history of awards against the

Applicant or any partner of a joint venture may result in failure of the applicant.

4.5.9 Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if they have:

Made misleading or false representation in the forms, statements submitted and / or Record of poor

performance such as abandoning the work, rescinding of contract for which the reasons are attributable to

the non – performance of the contractor; consistent history of litigation awarded against the applicant or

financial failure due to bankruptcy. The rescinding of contract of a joint venture on account of reasons other

than non – performance, such as Most Experienced partner of joint venture pulling out, court directions

leading to breaking up of a joint venture before the start of work, which are not attributable to the poor

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

performance of the contractor will, however, not affect the qualification of the individual partners.

4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1 Joint ventures must comply with the following requirements:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3 & 4.5.6 above. The

joint venture must collectively satisfy the criteria of para 4.5.3 & 4.5.6 above. The experience of the

other joint venture partners shall be considered if it is not less than 30 percent of the qualifying criteria

in para 4.5.3 & 4.5.6 above.

(ii) Individually each number must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be submitted with a copy

of the joint venture agreement providing the joint and several liabilities with respect to the contract.

4.6.2 Qualification of a joint venture does not necessarily qualify any of its partners individually or as a partner

in any other joint venture. In case dissolution of a joint venture, each one of the constituent firms may

qualify if they meet all the qualification requirements, subject to the written approval of the Employer.

4.7 Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their available bid capacity at

the expected time of bidding is more than the total estimated cost of the works. The available bid capacity

will be calculated as under:

Assessed Available Bid Capacity = (A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years (updated to the price level of

the year indicated in appendix) taking into account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to be completed during the

next 24 (Twenty-four) Months (period of completion of work for which bids are invited); and

N = Number of years prescribed for completion of the works for which the bids are invited.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if they have:

- Made misleading or false representation in the forms, statements and Attachments the submitted in

proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly completing the contract,

inordinate delay in completion, litigation history, or financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted unreasonably high bid prices and

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could not furnish rational justification to the employer.

5 One bid per bidder

5.1 Each bidder shall submit only one bid for one package. A bidder who submits or participates in more than one

bid (other than as a subcontractor or in case of alternatives that have been permitted or requested) will cause

all the proposals with the bidder’s participation to be disqualified.

6 Cost of bidding

6.1 The bidder shall bear all costs associated with the preparaCon and submission of his Bid, and the Employer

will in no case be responsible and liable for those costs.

7.1 The Bidder, at the Bidder’s own responsibility and risk, is encouraged to visit and examine the Site of work

and its surrounding and obtain all information that may be necessary for preparing the Bid and entering into

a contract for construction of the Works. The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENT

8 Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below, and addendaissued in accordance with

Sr. No. Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders

2 Qualification Information, and other forms I

3 Conditions of Contractor

4 Contractor Data

5 Technical Specifications II

7 Bill of Quantities III

8 Securities and other forms

10 Documents to be furnished by bidder V

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8.2 Volumes I, II, III and IV are available online and documents to be furnished by the bidder in compliance to

section 2 will be prepared by him and furnished as Volume- V in two parts (refer clause 12).

8.3 The bidder is expected to examine carefully all instructions, conditions of contract, contract data, forms,

terms, technical specifications, bill of quantities, forms, Annexes and drawings in the Bid Document. Failure

to comply with the requirements of Bid Documents shall be at the bidder’s own risk. Pursuant to clause

hereof, bids which are not substantially responsive to the requirements of the Bid Documents shall be

9 Clarifica@on Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify the Employer in writing

or through E-mail at the Employer’s address indicated in the invitation to bid. The Employer will respond to

any request for clarification which he received earlier than 15 days prior to the deadline for submission of

bids. Employer’s response will be published on website including a description of the enquiry but without

identifying its source.

9.2 Pre-bid meeting

9.2.1 The bidder or his official representative is invited to attend a pre-bid meeting which will take place at the

address, venue, time and date as indicated in the appendix.

9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised

9.2.3 The bidder shall be required to submit any questions in writing or e-mail to reach the Employer not later than

03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source of enquiry) and the

responses given will be published without delay on the tender website i.e. tender.nprocure.com. Any

modification of the bidding documents listed in sub-Clause 8.1 which may become necessary as a result of the

pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to

Clause 10 and not through the minutes of the pre-bid meeting.

9.2.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by issuing

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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10.2 Any addendum thus issued shall be part of the bidding documents. The Employer will assume no responsibility

10.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their

bids, the Employer may, at his discretion, extend as necessary the deadline for submission of bids, in

accordance with Sub-Clause 20.2 below.

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relaCng to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1 The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1) shall be in two separate

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in SecCon

(ii) QualificaCon InformaCon and supporCng documents as specified in SecCon

(iii) CerCficates, undertakings, affidavits as specified in SecCon

(iv) Any other informaCon pursuant to Clause 4.5 of these instrucCons

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in SecCon

(ii) Priced Bill of QuanCCes for items specified in SecCon

12.2 The Bidder shall submit the details / information pertaining to each part i.e. technical as well as financial and

must be submitted online only.

12.3 Following documents will be deemed to be part of the bid.

SECTION PARTICULARS VOLUME No.

INVITATION FOR BIDS(IFB)

1 Instructions to Bidders

2 Conditions of Contract

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3 Contract Data

4 Specifications Volume II

5 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced Bill of Quantities

submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line-item total (both in figures and words) for all items of the works

described in the Bill of Quantities along with total bid price (Both in figures and words). Items for which no rate

or price is entered by the bidder will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the contract, or for any other

cause shall be included in the rates, prices and total Bid Price submitted by the Bidder. (GST will be paid extra).

13.5 The rates and prices quoted by the bidder are subject to adjustment during the performance of the Contract

in accordance with the provisions of Clause 47 of the Condition of Contract (Irrespective of the time limit and

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All payments shall be

made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date for bid submission specified

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may request that the

bidders extend the period of validity for a specified period. A bidder may refuse the request without forfeiting

his bid security. A bidder agreeing to the request will not be required or permitted to modify his bid but will

be required to extend the validity of his security for a period of the extension, and in compliance with Clause

16 in all respects.

16. Bid Security

16.1 The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in column 4 of the table of

IFB for this particular work. This Bid security shall be in favor of Employer as named in Appendix and may be in

one of the following forms.

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a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume III. (Bank Guarantee is

applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee of Schedule and

Private Banks shall be considered as per GoG Finance Department’s Circular No. FD/MSM/e- file/4/2023/

0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank, or a foreign Bank approved by the Reserve Bank

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building Department or (2) Narmada

Water Resources, Water Supply and Kalpsar Department of Govt of Gujarat. Exemption Certificate is

applicable only when Registration Certificate of Appropriate Class and Category of Approved Contractors is

required as eligible criteria of bidder.

16.2 Bank guarantees (and other instruments having fixed validity) issued as surety for the bid shall be valid for

days beyond the validity of the bid i.e. total validity of 120+45 = 165 Days

16.3 Any bid not accompanied by an acceptable Bid Security and not secured as indicated in Sub-Clauses 16.1 and

16.2 above shall be rejected by the Employer as non-responsive.

16.4 The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the bid validity period

specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed the Agreement and

furnished the required Performance Security.

16.6 The bid Security may be forfeited

(a) If the Bidder withdraws the bid awer Bid opening during the period of Bid validity.

(b) If the Bidder does not accept the correcCon of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified Cme limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be inCmated for negoCaCon, He will be inCmated maximum three Cmes

within the validity period for negoCaCon, If contractor does not respond in Cme, his Bid Security (EMD)

will be forfeited and his tender will be rejected. PuniCve acCon will be taken on such contractors. (As per

GoG R&B Dept’s Gr. No. S/22/2017/6369/D, Dt.08/06/2018)

17. Alterna@ve Proposals by Bidders

17.1 Bidders shall submit offers that fully comply with the requirements of the bidding documents, including the

conditions of contract (including mobilization advance or time for completion), basic technical design as

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indicated in the drawing and specifications. Conditional offers or alternative offers will not be considered

further in the process of tender evaluation.

18. Format and Signing of Bid

18.1 The Bidder shall prepare documents comprising the bid as described in Clause 12 of these Instructions to bidder

as the “Technical Bid “and “Financial Bid” in separate parts to be uploaded.

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1 Complete Bids must be received online by the Employer at the tender website specified above not later than

the date indicated in appendix.

20.2 The Employer may extend the deadline for submission of bids by issuing an amendment in accordance with

Clause 10, in which case all right and obligation of the Employer and the bidders previously subject to the

original deadline will then be subject to the new deadline.

22. Modifica@on and withdrawal of Bids

22.1 Bidders may modify or withdraw their bids online before the deadline prescribed in Clause 20 or pursuant to

22.3 No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.5 Withdrawal or modification of a bid between the deadline for submission of bids and the expiration of the

original period of bid validity specified in Clause 15.1 above or as extended pursuant to Clause 15.2 may result

in the forfeiture of the Bid security pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid opening

23.1 The Employer will open all the Bids received including modifications made pursuant to Clause 22, in the

presence of the Bidders or their representatives who choose to attend at time, date and the place specified

in Appendix in the manner specified in Clauses 20 and 23.3, In the event of the specified date of Bid opening

being declared a holiday for the Employer, the Bids will be opened at the appointed time and location on the

next working day.

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23.3 The “Technical Bid” shall be opened. The amount, form and validity of the bid security furnished with each

bid will be announced. If the bid security furnished does not conform to the amount and validity period as

specified in the invitation for bid (ref. Column 4 and paragraph 3) and has not been furnished in the form

specified in Clause 16, the technical bid will not be opened.

(i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with valid bid

security will be taken up for evaluation with respect to the Qualification information and other

information furnished in part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification Documents with respect to any

required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the Evaluation Committee will

finalize the list of responsive bidders whose financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found responsive in accordance with

Clause 23.4(iv) will be announced. The bids of only these bidders will be opened. The responsive Bidders’

names, the Bid prices, the total amount of each bid, any discount and such other details as the Employer may

names, the Bid prices, the total amount of each bid, any discount and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.7 The time of opening of “Financial Bid”, the names of the bidders were found responsive in accordance with

Clause 23.4(iv) will be announced. The bids of only these bidders will be opened. The responsive Bidders’

names, the Bid prices, the total amount of each bid, any discount, and such other details as the Employer may

names, the Bid prices, the total amount of each bid, any discount, and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the “Financial Bid” shall be in

order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information disclosed to those present

in accordance with Sub-Clause 23.6.

24. Process to be Confiden@al

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids and

recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not

officially concerned with such process until the award to the successful Bidder has been announced. Any effort

by Bidder to influence the Employer’s processing of Bids or award decisions may result in the rejection of his

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25. Clarifica@on of Financial Bids

25.1 To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his discretion, ask any

Bidder for clarification of his Bid, including breakdowns of unit rates. The request for clarification and the

response shall be in writing or by e- mail, but no change in the price or substances of the Bid shall be sought,

offered, or permitted except as required to confirm the correction of arithmetic errors discovered by the

Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his Bid opening to

the contract is awarded. If the Bidder wishes to bring additional information to the notice of the Employer, it

should do so in writing.

25.3 Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid comparison or

contract award decision may result in the rejection of the Bidders’ bid.

26. Examina@ons of Bids and Determina@on of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each Bid (a) meets the

eligibility criteria defined in Clause 3 and 4; (b) has been properly signed; (c) is accompanied by the required

securities and (d) is substantially responsive to the requirements of the Bidding document. During the detailed

evaluation of the “Financial Bid”, the responsiveness of the bids will be further determined with respect to

the remaining bid conditions, i.e., priced bill of quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions and specifications of

bidding documents, without material deviation or reservation. A material deviation or reservation is one (a)

which affects in any substantial way the scope, quality, or performance of the Works; (b) which limits in any

substantial way, inconsistent with the Bidding documents, the Employer’s rights or the Bidder’s obligations

under the Contract; or (c) whose rectification would affect unfairly the competitive position of other Bidders

presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer and may not

subsequently be made responsive by correction or withdrawal of the non-conforming deviation or

29. Evalua@on and Comparison of Financial Bids

29.1 The Employer will evaluate and compare only the Bids determined to be substantially responsive in

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accordance with Sub-Clause 26.2.

29.3 The Employer reserves the right to accept or reject any variation or deviation. Variation and deviations and

other factors, which are in excess of the requirements of the Bidding documents or otherwise result in

unsolicited benefits for the Employer, shall not be taken into account in Bid evaluation.

29.4 The estimated effect of the price adjustment conditions under Clause 47 of the Conditions of Contact, during

the period of implementation of the Contract, will not be taken into account in Bid evaluation.

29.5 If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s estimate of the cost of

work to be performed under the contract the Employer may require the Bidder to produce detailed

consistency of those prices with the construction methods and schedule proposed. After evaluation of the

price analyses, the Employer may require that the amount of the performance security set forth in Clause

be increased at the expense of the successful /bidder to a level sufficient to protect the Employer against

financial loss in the event of default of the successful Bidder under the Contract.

29.6 A bid which contains several items in the bill of Quantities which are unrealistically priced low, and which

cannot be substantiated satisfactorily by the bidder may be rejected as non-responsive.

F. AWARD OF CONTRACT

31. Award Criteria (Consider as per the Annexure -A)

31.1 Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered the lowest evaluated Bid

(ii) to be within the available bid capacity adjusted to account for his bid price which is the lowest evaluation

in any of the packages opened earlier than the one consideration.

In no case, the contract shall be awarded to any bidder whose available bid capacity is less than the evaluated

bid price, even if the said bid is the lowest evaluated bid. The contract will in such cases be awarded to the

next lowest bidder at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1 Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and to cancel the

Bidding process and reject all Bids, at any time prior to the award of contract, without thereby incurring any

liability to the affected bidder or Bidder or any obligation to inform the affected Bidder or Bidders of the

grounds for the Employer’s action.

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33. No@fica@on of Award and Signing of Agreement

33.1 The Bidder whose Bid has been accepted will be notified of the award by the Employer prior to expiration of

the Bid validity period by cable, telex or facsimile confirmed by registered letter. This letter (hereinafter and

in the condition of contract called the “Letter of Acceptance”) will state the sum that the Employer will pay

the Contractor in consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the furnishing of a

performance security in accordance with the provisions of Clause.

33.3 The Agreement will incorporate all agreements between the Employer and the successful Bidder. It will be

signed by the Employer and to the successful Bidder, within 28 days following the notification of award along

with the Letter of Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement and

deliver it to the Employer.

33.4 Upon the furnishing by the successful Bidder of the Performance Security, the Employer will promptly notify

the other Bidders that their Bids have been unsuccessful.

34. Performance Security

(A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall furnish to the Employer an

irrevocable and unconditional guarantee from a Bank in the form set forth in Section 8 (the “Performance

Security”) for an amount equal to 5% (Five Percent) of its Contract Price. In case of bids mentioned below, the

successful Bidder, along with the Performance Security, shall also furnish to the authority an irrevocable and

unconditional guarantee from a Bank in the same form given at section 8 towards an Additional Performance

Security (The “Additional Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up to 20% of the Estimated

Project Cost, then the Additional Performance Security shall be calculated @ 20% of the difference in

the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated Project

Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the Estimated Project Cost,

then the Additional Performance Security shall be calculated @ 30% of the difference in the (i)

Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and

(ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects Liability Period and the Additional

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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Performance Security shall be valid beyond 28 (twenty-eight) days of Project Completion Date.

34.2 If the performance security is provided by the successful Bidder in the form of a Bank Guarantee, it shall be

issued either (a) at the Bidder’s option, by a Nationalized/Scheduled Indian bank or (b) by a foreign bank

located in India and acceptable to the Employer. As per GoG Finance Department’s Circular No. FD/ MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

34.3 Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall constitute sufficient

grounds for cancellation of the award and forfeiture of the Bid Security.

35. Advance Payment and Security

The Employer will provide an Advance payment on the Contract Price as stipulated in the Conditions of

Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Prac@ces

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for award has engaged in

corrupt or fraudulent practices in completing for the contract in question and will declare the firm ineligible,

either indefinitely or for a stated period of time, to be awarded a contract with National Highways Authority

of India/ State PWD and any other agencies, if it at any time determines that the firm has engaged in corrupt

or fraudulent practices in completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the Conditions of Contract.

APPENDIX TO ITB

Clause Reference with respect to

1. The Name of the Employer is MD, TCGL, Gandhinagar [Cl.1.1]

2. The Last five years.

3. This Annual Financial Turnover Amount is 100% of tender estimate- Cr. [Cl.4.5.3 (a)]

4. Value of work is Rs. 7.97 Core

5. Liquid assets and / or availability of credit [Cl.4.5.6]

Facilities are 25% of Contract price

6. Price level of the financial year 2026-2027 [Cl.4.5.2]

7. The pre-bid meeting will take place at TCGL Nigam Bhavan Nr. Dadisa

Resurant GH 4.5 Bus stand sector-16 Gandhinagar on Dated: 07/10/2026

At 15:00 hr (if required)

8. Last Date for physical submission of Bid (technical bid only) is on dated

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26/10/2026 up to 16:00 hr (Technical scrutiny is

only on based of Physical documents submit by bidders) [Cl.23.1]

9. Last Date online submission of bid (technical bid & financial bid) is on

10. The technical Bid will be opened at the office of the TCGL Nigam Bhavan

Nr. DadiSa resurant GH 4.5 Bus stand sector 16 Gandhinagar on dated

26/10/2026 at 18:10 hours (if possible)

11. Address of employer: MD, TCGL, Gandhinagar

12. The bid should be submitted latest by as started on online NIT

13. The bid will be opened at TCGL Nigam Bhavan Nr. Dadi Sa resurant GH

Bus stand sector 16 Gandhinagar as stated on online NIT.

14. The Bank Draw in Favor of MD, TCGL, Gandhinagar

15. EscalaCon factors (for the cost of works executed and financial figure to a [Cl.4.5.2]

common base value) for works completed.

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they propose to use on the

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

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List of Key Personnel to be deployed on contract work

(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the contractor.

The contractor shall employee full-time technically qualified staff during the execution of this work as under:

1. Minimum one Diploma Electrical Engineer when the cost of work is less than Rs. 15 Lakhs.

2. Minimum one Diploma Electrical Engineer when the cost of work is less than Rs. 50 Lakhs.

3. Minimum two Diploma Electrical Engineer when the cost of work is less than Rs. 100 Lakhs.

4. Minimum one Graduate Electrical Engineer and Three Diploma Electrical Engineer when the cost of work is

less than Rs. 150 Lakhs but more than Rs. 100 Lakhs.

5. Minimum two Graduate Electrical Engineer and Three Diploma Electrical Engineer when the cost of work is

less than Rs. 300 Lakhs but more than Rs. 100 Lakhs.

6. Minimum two Graduate Electrical Engineer and Three Diploma Electrical Engineer when the cost of work is

less than Rs. 700 Lakhs but more than Rs. 300 Lakhs.

7. Minimum three Graduate Electrical Engineer and Five Diploma Electrical Engineer when the cost of work is

more than Rs. 700 Lakhs.

The Engineer employed for the Government work must have sufficient experience to handle the work

independently. Such an Engineer shall have to stay at the site of work, and he shall not be entrusted with other

duty except this work.

In case the contractor or partner of the contractor firm is a Electrical Graduate Engineer, Employment of a

separate Engineer will not be necessary provided that the Engineer partner himself attends the execution of the

work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy Executive Engineer-in-

charge of the work the Name, Qualifications, copy of marksheet, Colour Photograph and the appointment order

issued such engineers engaged for this contract work. If 15 days after issue of work order such designated Site

Engineers do not resume or do not remain present on site of work, the recovery at the rate of Rs.15,000-00 per

month per Engineer will be made from the bills/deposit/dues of the contractor. Such recovery shall be non-

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QUALIFICATION INFORMATION

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QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the purpose of post qualification

as provided for in Clause 4 of the Instruction to Bidders. This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder (Attach Copy)

Place of registration ________________________

Principal place of business ________________________

Power of Attorney of signatory of Bid

1.2 Total value of Electrical engineering construcCons work performed in the last five years (in Rs. Lakhs)

1.2.1 Work performed as prime contractor, work performed in the past as a nominated sub-contractor will also

be considered the sub-contract involved execution of all main items of work described in the bid documents,

provided further that all other qualification criteria are satisfied (in the same name) on works of a similar

nature over the last five years** and in current year before the submission of the bid.

of Actual Remark

Name of Descripti of Stipulated

Project Contrac contra date of explaining

the onof issue period of reasons for

Name tNo. ct(Rs. of completi

Employer work completion delay & work

Aqach cerCficate(s) from the Engineer(s)in-charge

Immediately preceding the financial year in which bids are received.

1.2.2 Quantities of work executed as prime contractor, work performed, in the past as a nominated sub-

contractor, will also be considered provided the sub-contract involved execution of all main items of work

described in the bid document, provided, further that all other qualification criteria are called (in the same

name and style) in the last five years** and in current year before the submission of the bid.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Quantity of work performed (Cum/MT)

Cement Masonry Earth Bituminous

Name Name of Remarks*

Year of the the Concrete Works Work (indicate

work Employer (Including contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works which are yet to be

completed) as on the date of this bid.

(A) ExisCng commitments and on-going works:

Name & Value Stipulated Works* Anticipated

Description Place& Contrac remaining

Address of Contract Period of of

of works State tNo. to be

Employer (Rs. Cr) Completion completion

Aqach cerCficate (s) from the Engineer(s) in-charge

Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause 4.5.5). The Bidder should

list all the information requested below.

Requirement Availability Proposals

Item of Owned/ (from whom

Equipment No. Capacity Leased to be to be

Capacity Conditions

procured purchased

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

1.6 Qualifications and experience of key personnel required for administration and execution of the contract.

Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of Contract.

Position Name Qualification Experience

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Experience in

works Contractor similar work

1.8 Financial reports for the last five years: balance sheets, profit and loss statements, auditors’ reports (in case of

companies/corporations), etc. List them below and attach copies.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

1.9 Evidence of access to financial resources to meet the qualification requirements: cash in hand, lines of credit,

etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may provide references if

contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Cause of Amount

Employer showing Present

(ies) Dispute Involved

1.12 Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to Bidders. (Name of

Consultant engaged for project preparations is *)

1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings and charts as necessary

to comply with the requirements of the Bidding documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the requirements of Clause 4 of

the Instructions to the Bidders, if applicable.

(ii) Undertaking

Fill the name of consultant

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s._________________ is a reputed company with a good financial standing.

If the contract for the work, namely _____________________ is awarded to the above firm, we shall be able to

provide overdraft/credit facilities to the extent of Rs. _________________________ to meet their working capital

requirements for executing the above during the contract period.

Senior Bank Manager

Address of the Bank

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

1. I, the undersigned, do hereby cerCfy that all the statements made in the required aqachments are true and

2. The undersigned also hereby cerCfies that neither our firm M/s. ______________________ have not

abandoned any work of Government of Gujarat/Government of India/any Board or CorporaCon under

Government of Gujarat/Government of India nor any contract awarded to us for such works have been

rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or corporaCon to furnish

perCnent informaCon deemed necessary and requested by the Department to verify this statement or

regarding any (our) competence and general reputaCon.

4. The Undersigned understands and agrees that further qualifying informaCon may be requested and agrees

to furnish any such informaCon at the request of the Department/ Project implemenCng agency.

(Signed by an Authorized Officer of the firm)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

I, the undersigned do hereby undertake that our firm M/s. _________________

would invest a minimum of cash up to 25% of the value of the work during implementaCon of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

CONDITIONS OF CONTRACTS

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Sr.No. Page No.

2 INTERPRETATION

3 LANGUAGE AND LAW

4 ENGINEER’S DECISIONS

6 COMMUNICATIONS

7 SUB-CONTRACTORS

8 OTHER CONTRACTORS

10 EMPLOYER’S & CONTRACTOR RISK

11 EMPLOYERS RISKS

12 CONTRACTOR’S RISK

14 SITE INVESTIGATIONS REPORTS

15 QUERIES ABOUT THE CONTRACT

16 CONTRACTORS TO CONSTRUCT THE WORKS

17 THE WORKS TO BE COMPLETED BY THE INTENDED COMPLETION DATE

18 APPROVAL BY THE ENGINEER

21 POSSESSION OF THE SITE

22 ACCESS TO THE SITE

23 INSTRUCTIONS

25 PROCEDURE FOR DISPUTES

27 EXTENSIONS OF THE INTENDED COMPLETION DATE

28 DELAYS ORDERED BY THE ENGINEER

29 MANAGEMENT MEETINGS

30 EARLY WARNING

QUALITY CONTROL

31 IDENTIFYING DEFECTS

33 CORRECTION OF DEFECTS

34 UNCORRECTED DEFECTS

35 BILL OF QUANTITIES

36 CHANGES IN THE QUANTITIES

38 PAYMENTS FOR VARIATIONS

39 CASH FLOW FORECASTS

40 PAYMENT CERTIFICATES

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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42 COMPENSATIONS EVENTS

45 PRICE ADJUSTMENT

47 LIQUIDATED DAMAGES

49 ADVANCE PAYMENT

51 COST OF REPAIR

FINISHING THE CONTRACT

54 FINAL ACCOUNT

55 OPERATING AND MAINTENANCE MANUALS

56 TERMINATIONS

57 PAYMENT UPON TERMINATIONS

59 RELEASE FROM PERFORMANCE

SPECIAL CONDITIONS OF CONTRACT

61 COMPLIANCE WITH LABOUR REGULATIONS

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

CONDITION OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of Contract but keep their

defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the Engineer in accordance with Sub

The Contract is the contract between the Employer and Contractor to execute, complete and maintain the Works

till the completion of Defects Liability Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the Work has been accepted by the Employer.

The Contractor’s Bid is the complete Bidding document submitted by the Contractor to the Employer and includes

Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance with

the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the Works.

The Engineer is the person named in the Contract Data (or any other competent person appointed and notified

to the contractor to act in replacement of the Engineer) who is responsible for supervising the Contractor,

administering the Contract, certifying payments due to the Contractor, issuing and valuing Variations to the

Contract, awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the Contractor shall complete the Works.

The Intended Completion Date is specified in the Contract Data. The Intended Completion Date may be revised

only by the Engineer by issuing an extension of time.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Materials are all supplies, including consumables, used by the contractor for incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical, electronic or chemical or biological

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding documents and are factual interpreCve

reports about the surface and subsurface condiCons at the site.

Specifications means the Specifications of the works included in the Contract and any modification or addition

made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall commence execution of the

works. It does not necessarily coincide with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a part of the

work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the Contractor which are needed

for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install, and turn over to the Employer, as

defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also means female or neuter and

the other way around. Heading have no significance. Words have their normal meaning under the language of the

Contract unless specifically defined. The Engineer will provide instructions clarifying queries about Conditions of

2.2 If sectional completion is specified in the Contract Data, references in the Conditions of Contract to the Works,

the Completion date, and Intended Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of priority

(2) Letter of intent (LOI), Notice to procced with works

(3) Contractor’s Bid

(4) Contract Data

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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(5) Condition of Contract including Conditions of Contract

(6) Specifications

(8) Bill of Quantities and

(9) Any other document listed in the Contract Data as forming part of the Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the Contract Data.

4. Engineer’s Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters between the Employer

and the Contractor in the role representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other people after notifying the Contractor

and may cancel any delegation after notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are effective only when in writing. A

notice shall be effective only when it is delivered (in terms of Indian Contract Act).

7. Sub-contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in contract data, with the approval of

the engineer but may not assign the Contract without the approval of the Employer in writing. Subcontracting

shall not alter the Contractor’s obligations. Sub-contracting of supply or specific items of work is not allowed.

7.1 The sub-contractor must be registered in appropriate class and category for the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public authorities, utilities and the

Employer between the dates given in the Schedule of other Contractor. The Contractors shall as refer to in the

Contract Data, also provide facilities and services for them as described in the Schedule. The employer may modify

the schedule of other contractors and shall notify the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key Personnel as referred to in the

Contract Data to carry out the functions stated in the Schedule or other personnel approved by the Engineer. The

Engineer will approve any proposed replacement of key personnel only if their qualifications, abilities, and

relevant experience are substantially equal to or better than those of the personnel listed in the Schedule.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

9.2 If the engineer asks the Contractor to remove a person who is a member of the Contractor Staff or his work force

stating the reasons the Contractor shall ensure that the person leaves the Site within seven days and has no

further connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks, and the Contractor carries the risks

which these Contracts states are Contractor’s risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they directly affect the execution of

the Works, the risks of war, hostilities, invasion, act of foreign enemies, rebellion, revolution, insurrection or

military or usurped power, civil war, riot commotion or disorder (unless restricted to the Contractor’s employees),

and contamination from any nuclear fuel or nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and death which arise during and in

consequence of the performance of the Contract other than the excepted risks are the responsibility of the

13.1 The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance cover from the

Start date to the end of the Defects Liability Period, in the amounts and deductibles stated in the Contract data

for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (except the works, plant, materials and equipment) in connecCon

with the contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the Engineer for the Engineer’s

approval before the Start Date. All such insurance shall provide for compensation to be payable in the types

and proportions of currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required, the Employer may affect the

insurance which the Contractor should have provided and recover the premiums the Employer has paid from

payments otherwise due to the Contractor or, if no payment is due, the payment of the premiums shall be a

13.4 Alterations to the terms of an insurance shall not be made without the approval of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance cover from

the Start date to the end of the Defects Liability Period, in the amounts and deductibles stated in the Contract

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

data for the following events which are due to the Contractor’s risks:

15. Queries about the contract data

15.1 The Engineer will clarify queries on the Contract data.

16. Contractor to Construct the works

16.1 The Contractor shall construct and install the works in accordance with the specification and drawings.

17. The works to be completed by the Intended Completion Date

17.1 The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance cover from

the Start date to the end of the Defects Liability Period, in the amounts and deductibles stated in the Contract

data for the following events which are due to the Contractor’s risks:

18. Approval by the Engineer

18.1 The Contractor shall submit SpecificaCons and Drawings showing the proposed Temporary works to the

Engineer, who is to approve them if they comply with the SpecificaCons and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of the Temporary works.

18.4 The Contractor shall obtain approval of third parCes to the design of the Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execuCon of the temporary or permanent work are subject

to prior approval by the Engineer before their use.

19.1 The contractor shall be responsible for the safety of all acCviCes on the site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly discovered on the site is the

property of the Employer. The contractor is to notify the engineer of such discoveries and carry out the

Engineer’s instructions for dealing with them.

21. Possession of the site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If possession of a part is not given

by the date stated in the Contract Data, the Employer is deemed to have delayed the start of the relevant

acCviCes, and this will be a CompensaCon Event.

21.2 If within 25% of the Cme limit of the project, 80% of possession of the site is not handed over to the

Contractor, then contractor/ Employer may foreclose the contract. Contractor/Employer must foreclose the

work within 30 days awer lapse of 25%-Cme limit and awer 30 days foreclosure opCon will be closed.

22. Access to the site

22.1 The Contractor shall allow the Engineer, and any person authorized by the Engineer access to the Site, to any

place where work in connection with the Contract is being carried out or is intended to be carried out and to

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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any place wh ere materials or plants are being manufactured/ fabricated/ assembled forthe works.

23. Instruc@ons

23.1 The Contractor shall carry out all instrucCons of the Engineer pertaining to works which comply with the

applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts and records relaCng to the

performance of the Contractor and to have them audited by auditors appointed by the Employer, if so

required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either outside the authority given

to the Engineer by the Contract or that the decision was wrongly taken, the decision shall be referred to MD,

TCGL Gandhinagar (Higher Authority) within 14 days of the noCficaCon of the Engineer's decision. If the issue

is not resolved, any party can refer the matter for conciliaCon within 15 days from the decision given by the

MD, TCGL Gandhinagar or on behalf of MD, TCGL Gandhinagar.

(a) For the work up to Rs.100 Cr., if any of the parCes is not saCsfied withthe decision of the Engineer

in Charge both the parCes have to refer to the MD TCGL, Gandhinagar concern for the conciliaCon

(b) For the work more than Rs.100 Cr., if any of the parCes is not saCsfied with the decision of the Engineer

in Charge, both the parCes have to refer to the MD TCGL, Gandhinagar for the conciliaCon process.

24.2 If the dispute is not resolved through the conciliaCon process, he may refer the dispute to Gujarat Public

Works Contract Dispute ArbitraCon Tribunal. If the Contractor fails to refer a claim / dispute to the Higher

Authority within 14 days of the noCficaCon of the Engineer's decision, the Contractor shall not be enCtled

to any addiConal payment/claim if he doesn’t follow the above sequence in sCpulated Cme and he should

not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitrationprocedure stated in the Special

Conditions of Contract.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the Engineer for approval a

Programme showing the general methods, arrangements orders, and timing for all the activities in the works

along with monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual progress achieved on each activity

and the effect of the progress achieved on the timing of the remaining work including any changes to the

sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme at intervals no longer than

the period stated in the Contract data. If the Contractor does not submit an updated programme within this

period, the Engineer may withhold the amount stated in the Contract data from the next payment after the

date on which the overdue programme has been submitted.

27.1 The Engineer’s approval of the programme shall not alter the Contractor’s obligations. The Contractor may

revise the programme and submit it to the Engineer again at any time. A revised programme is to show the

effect of Variations and Compensations events.

28. Extension of the Intended Comple@on Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event occurs, or a Variation is

issued which makes it impossible for completion to be achieved by the Intended Completion Date without

the Contractor taking steps to accelerate the remaining work and which would cause the Contractor to incur

additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended Completion Date within 35 days

of the Contractor asking the Engineer for a decision upon the effect of a compensation event or Variation

and submitting full supporting information. If the Contractor has failed to give early warning of a delay or has

failed to cooperate in dealing with a delay, the delay by this failure shall not be considered in assessing the

new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor for extension of Intended

Completion Date refer to the Employer his decision. The employer shall in not more than 21 days

communicate to the engineer the acceptance or otherwise of the Engineer’s decision. If the employer fails

to give his acceptance, the Engineer shall not grant the extension, and the contractor may refer the matter

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity within the works.

31. Management Mee@ngs

31.1 Either the Engineer or the Contractor may require the other to attend a management meeting. The business

of a management meeting shall be to review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to provide copies of his record to

those attending the meeting and to the Employer. The responsibility of the parties for actions to be taken is

to be decided by the Engineer either at the management meeting or after the management meeting and

stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely future events or

circumstances that may adversely affect the quality of the work, increase the Contract price or delay the

execution of works. The Engineer may require the contractor to provide an estimate of the expected effect

of the future event or circumstance on the contract price and completion date. The estimate is to be provided

by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering proposals for how the effect of

such an event or circumstance can be avoided or reduced by anyone involved in the work and in carrying out

any resulting instruction of the Engineer.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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C. QUALITY CONTROL

33. Iden@fying Defects / Defect liability period

33.1 Defect liability period for the period of 5 years: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed before the period mentioned

hereunder from the certified date of completion. The Engineer in charge shall give the contractor a notice in

writing about the defects and the contractor shall make good the same within 1 day of receipt of the notice.

In the case of failure on the part of the contractor, the Engineer- in-charge may rectify or remove or re-

execute the work at the risk & cost of the contractor. The Engineer-in-charge shall be entitled to appropriate

the whole or any part of the amount of security deposit towards the expenses, if any, Incurred by him in

rectification, removal or re-execution. The Defects Liability period shall be as under….

(a) For all works cosCng up to Rs. 50,000 (amount put to tender), the period shall be 6 Months from the

cerCfied date of compleCon.

(b) For all works cosCng more than Rs. 50,000 and up to Rs. 1 crore (amount put tender), the period shall

be 12 (Twelve) months from the cerCfied date of compleCon or one monsoon, whichever is later.

(c) For major projects cos@ng more than Rs. 1 crore, the period shall be 36 Months from the cer@fied date

of comple@on which should include three monsoons.

(d) For original building works the defect liability period will be 4 years or elapse of 4 monsoon

period following date of possession of building taken over by user agency following the cer@fied

date of comple@on, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009, PRCH/102013(2976) 2759-N,

Dated 27/05/2013 and Circular No. TNC/10/ 2016/Clause 17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the contractor shall have to give

four years free maintenance guarantee from the certified date of completion. During this period the

contractor shall visit the site every six months along with the concerned Section Officer

/ Deputy Executive Engineer and will examine the work already carried out in this contract like road work,

jungle cutting, side shoulders, side gutter, road furniture, patta etc. and will prepare Km. wise inspection

report duly signed by all concerned and any defect observed shall be done within 15 days by the contractor

at his risk and cost as per the direction of Engineer in charge. The contractor needs to do videography of

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

these visits and require to submit at the time of release of FMG. If B.T. the surface during the maintenance

period of 4 years is worn out then agency shall have to provide renewal coating as per tender item as directed

by the Engineer-in- charge. The amount equivalent to 5% of each running bill shall be withheld and will be

released after the free maintenance guarantee period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank guarantee pledged in the name of

Executive Engineer after completion certificate of work is issued.

(1) The flakiness and elongaCon index (combined) for coarse aggregates under no circumstances shall

exceed the allowable limit set forth in the relevant clause for the material in quesCon.

(2) 2% of the amount eligible for the payment of bituminous items shall be withheld Cll the miscellaneous

items like earthwork in embankment / cutng for side shoulders, side guqers, kilometer / indicator /

guard stones, sign boards etc. are completed in all respect by the contractor. Awer compleCon of the

miscellaneous items, the above said 2% withheld amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as per Govt. leqer No.:

SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work cosCng more than Rs. 5.00 Crore.

(4) Setng up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate equipment. Till the setng up of

adequate laboratory is completed & reported of this to the engineer (subject to due verificaCon by

engineer’s representaCve) by contractor in wriCng, Rs.2,00,000/- shall be withheld. The qualified

quality Engineer shall be deployed exclusively for this contract by the contractors. If quality Engineer is

not deployed by contractor within one month awer the date of work order, the amount equivalent to

Rs.20,000 per month shall be recovered Cll the actual deployment of quality engineer. The amount so

recovered towards the deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/2006/35/C, dtd.31/05/07 before

final bill is paid.

(6) Maintenance during ConstrucCon Period

During the ConstrucCon Period, the Contractor shall maintain, at his own risk and cost, the exisCng

lane(s) of the road so that the traffic worthiness and safety thereof are at no Cme materially inferior as

compared to their condiCon 10 (ten) days prior to the date of the Agreement, and shall undertake the

necessary repair and maintenance works for this purpose; provided that the Contractor may, at his

cost, interrupt and divert the flow of traffic if such interrupCon and diversion is necessary for the

efficient progress of works and conforms to Good Industry PracCce; provided

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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further that such interrupCon and diversion shall be undertaken by the Contractor only with the prior

wriqen approval of the ExecuCve Engineer which approval shall not be unreasonably withheld. For the

avoidance of doubt, it is agreed that the Contractor shall at all Cmes be responsible for ensuring safe

operaCon of the road.

33.3 The Engineer shall check the Contractor’s work and noCfy the Contractor of any defects that are found.

Such checking shall not affect the Contractor’s responsibiliCes the Engineer may instruct the Contractor

to search for a Defect and to uncover and test any work that the Engineer considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the Specification to check whether

any work has a Defect and the test shows that it does, the Contractor shall pay for the test and any samples.

If there is no defect the test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the contractor for testing the quality

of material workmanship, irrespective of actual charges.

34.3 Agency has to establish testing laboratory on site for the various test to be carried out in the work for this

purpose agency shall construct a pukka laboratory building with all facility on site at location specified by the

engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of the defects Liability Period,

which begins at Completion and is defined in the contract data. The Defects Liability Period shall be extended

for as long as Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified defect within the length of

time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the Engineer’s notice, the Engineer

will assess the cost of having the Defect corrected, and the Contractor will pay this amount.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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D. COST CONTROL

37. Bill of Quan@@es

37.1 The bill of Quantities shall contain items for the constructions, installation, testing and commissioning, O&M

and DLP work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is paid for the quantity of the

work done at the rate in the Bill of Quantities for each item.

38. Change in the Quan@@es

38.1 The Engineer shall have power to make any alterations in or addition to the original specifications , drawings,

designs and instructions that may appear to him to be necessary or advisable during the progress of the work

and the contractor shall be bound to carry out the work in accordance with any instruction in this connection

which may be given to him in writing signed by the Engineer and such alteration shall not invalidate the

contract and any additional work which the contractor may be directed to do in the manner above specified

as part of the work shall be carried out by the contractor on the same conditions in all respects on which he

agreed to do the main work and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender by more than 130%, the

contractor will be paid for the quantity in excess of 130%, at the rate entered in the SOR of the year during

which the excess in quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the Contractor.

40. Payments for varia@ons

40.1 If the additional or altered work includes any class of work for which no rate is specified in this contract, then

such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the one involving

addiConal or altered class of work; where there are more than one comparable items, the item of the

contract which is nearest in comparison with regard to class or classes of the work involved shall be

selected and the decision of the Superintending Engineer as to the nearest comparable item shall be

final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be carried out at

the rate entered in the schedule of rates of the division for the year in which the tender was received,

increased or decreased by the percentage by which the tender amount is more or less as compared to

the amount arrived at the rates in the “Schedule of Rates” of the Division in the year in which the

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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tender was received. If the Schedule of rates of the Division does not contain all the items, the

percentage increase or decrease of the tender shall be calculated considering such items which were

included in the “Scheduled Rates” of the division for the year and for materials consumed on such item

the rate to be charged would be the basic rate taken into account for fixing the rate in S.O.R. referred

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be carried out at

the rate decided by the competent authoriCes on the basis of detailed rate analysis awer hearing the

contractor before a Commiqee of two Superintending Engineers staConed at the same place or the

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of Rates” of the Division is

ordered to be carried out before the rate is agreed upon, then the contractor shall within seven days of

the date of receipt by him of the order to carry out the work, inform the Engineer-in-charge of the rate,

which it is his intention to charge for such class of work and if the Engineer in charge does not agree to

this rates, he shall by notice in writing be at liberty to cancel his order to carry out such class of work and

arrange to carry it out in such manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard thereof before the rates shall have

been determined as lastly herein before mentioned, then in such cases he shall only be entitled to be paid

in respect of the work carried out or expenditure incurred by him prior to the date of the determination

of the rate as aforesaid according to such rate or rates as shall be fixed by the Engineer-in-charge. In the

event of the dispute, the decision of the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs, drawings and specifications

recommended by the contractor and accepted by the competent authority, the alternation above referred

to shall be within the scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion that the increase in the

cost occasioned by alterations bears to the cost of the original work and the certificate of the Engineer-in-

charge as to such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with an updated cash flow

42. Payment Cer@ficates

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated value of the work

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and certify the amount to be

paid to the Contractor after taking into account any credit or debit for the month in question in respect of

materials for the works in the relevant amounts and under conditions set forth in sub-clause 32.3 of the

Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items in the Bill of Quantities

42.5 The value of work executed shall include the valuation of variations and compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the proportion of any item

previously certified in any certificate in the light of later information.

43.1 Payments shall be adjusted for deductions for advance payments, retention, other recoveries in terms of the

contract and taxes at source, as applicable under the law. The Employer shall pay the Contractor the amounts

certified by the Engineer within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to the Contractor will be made

by the Employer. Hence, it is the responsibility of the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid by the Employer and shall

be deemed covered by other rates and prices in the Contract.

44. Compensa@on Events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site Possession date stated in Contract

data to the Contractor

In case of compensation event occurs and it prevents the work being completed beyond the Intended

Completion Date then Authority will approve EOT with eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on due date of bid submission

except GST. However, any subsequent changes in the tax structure by Government after due date of bid

submission will be compensated (+/-) on availability or submission of actual documentation. Contractor will

have to intimate Engineer regarding changes occurred in the tax structure after bid submission. If the

contractor fails to provide such information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the contractor to pay the GST to the

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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concerned Authority.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of labour, materials, fuels and

lubricants in accordance with the following principles and procedures and as per formula given in the contract

(a) The price adjustment shall apply for the work done from the start date given in the contract data up to

end of the iniCal intended compleCon date or extensions granted by the Engineer and shall not apply to

the work carried out beyond the sCpulated Cme for reasons aqributable to the contractor.

(b) The price adjustment shall be determined during each month from the formula given in the contract

(c) Following expressions and meanings during to the work done during each month

R = Total value of work done during the month. It would include the amount of secured advance granted,

if any, during the month less the amount of secured advance recovered, if any during the month. It will

exclude value for works executed under variations for which price adjustment will be worked separately

based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor is not covered by the

provisions of this or other clause in the contract, the unit rates and prices included in the contract shall be

deemed to include amounts to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion stated in the Contract Data

until O&M (5 Years) of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is repaid to the Contractor and half

48.2 On Completion of the whole of the Works half the total amount retained is repaid to the Contractor and half

when the Defects Liability Period has passed, and the Engineer has certified that all Defects notified by the

Engineer to the Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention money with an “on demand”

Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by the Employer under the

provision of this clause, Employer shall consider the said request of the Contractor provided that the refund

hereunder shall be made in trenches of not less than 5% (Five Percent) of the Contract Price and Contractor

furnishes an irrevocable and unconditional Bank guarantee for an equal amount substantially in the format

of Bank Guarantee for Performance Guarantee enclosed with SBD and valid up to 60 day beyond the

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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scheduled / extended Defects Liability Period. On completion of the whole works, the contractor has however

an option to submit a fresh irrevocable and unconditional Bank Guarantee for an amount equal to 5% of the

total value of work executed substantially in the format of Bank Guarantee for Performance Guarantee

enclosed with SBD and valid up to 60 days beyond the Defect Liability Period and yet refund the Retention

Money Bank Guarantee submitted for refund of Retention Money.

Retention Money will be refunded after 5 years.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the Contract Data

for each day that the Completion Date is later than the Intended Completion Date (for the whole works or

the milestone as stated in the contract data). The total amount of liquidated damages shall not exceed the

the milestone as stated in the contract data). The total amount of liquidated damages shall not exceed the

amount defined in the Contract Data. The Employer may deduct liquidated damages from payment due to

the Contractor. Payment of liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been paid, the Engineer shall

correct any overpayment of liquidated damages by the Contractor by adjusting the next payment certificate.

The Contractor shall not be entitled for any interest on the overpayment calculated from the date of payment

to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the tender, then the contractor

shall pay to the employer the relevant sum stated in the Contract Data as Liquidated damages for such default

and not as penalty for everyday or part of day which shall elapse between relevant time for completion and

the date stated in the taking over certificate of the whole of the works on the relevant section, subject to the

limit stated in the contract data.

The employer may, without prejudice to any other method of recovery deduct the amount of such damages

from any monies due or to become due to the contractor. The payment or deduction of such damages shall

not relieve the contractor from his obligation to complete the works on from any other of his obligations and

liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any Section, a Taking Over

Certificate has been issued for any part of the Works or of a Section, the liquidated damages for delay in

completion of the remainder of the Works or of that Section shall, for any period of delay after the date

stated in such Taking-Over-Certificate, and in the absence of alternative provisions in the Contract, be

reduced in the proportion which the value of the part so certified bears to the value of the whole of the

Works or Section, as applicable. The provisions of this Sub-clause shall only apply to the rate of liquidated

damages and shall not affect the limit thereof.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

50.1 If the contractor achieves completion of the whole of the works prior to the intended Completion Date

prescribed in Contract Data the Employer shall pay to the contractor a sum stated in Contract Data as bonus

for every completed month but subjected to maximum amount as stated in Contract Data; which shall elapse

between the date of completion of all items of works as stipulated in the contract, including variations

ordered by the Engineer and the time prescribed in Clause

50.2 48.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit of the works is equal

or more than 6 months. The bonus would be paidas under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment

51.1 The Employer shall make advance payment (not to be paid less than two installments except in special

circumstances for which the reason to be Recorded in wriCng) to the Contractor of the amounts stated

in the Contract Date by the date stated in the Contract Date, against provision by the Contactor of an

UncondiConal Bank Guarantee in a form and by a bank acceptable to the Employer in amounts and

currencies equal to be at least 110% of the advance payment. The guarantee shall remain effecCve unCl

the advance payment has been repaid, but the amount of the guarantee shall be progressively reduced

by the amounts repaid by the Contractor. The MobilizaCon advance would be deemed as interest

bearing advance at an interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant and MobilizaCon

expenses required specifically for execuCon of the Works. The Contractor shall demonstrate that

advance payment has been used in this way by supplying copies of invoices or other documents to the

51.3 The advance payment shall be repaid by deducCon proporConate amount from payments otherwise

due to the Contractor, following the schedule of completed percentages of the Works on a payment

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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basis. No account shall be taken of the advance payment or its repayment in assessing valuaCons of

work done, variaCons, price adjustments, CompensaCon Events, or Liquidated damages.

The performance Security (including additional security for unbalanced bids) shall be provided to the

Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount and

form and by a bank or surety acceptable to the Employer and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the date of expiry of Defects Liability Period and

the additional security for unbalanced bids shall be valid until a date 28 days from the date of issue of the

certificate of completion.

54. Cost of Repairs

Loss or damage to the Works or Materials to be incorporated in the Works between the Start date and the

end of Defects Correction periods shall be remedied by the Contractor at the Contractor’s cost if the loss or

damages arises from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the works and the Engineer

will do so upon deciding that the work is completed.

56. Taking over

56.1 The Employer shall take over the Site and the Works within thirty days of the issuing a certificate of

Completion. (Jointly signed by Contractor, PMC, and Architect)

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount that the Contractor

57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount that the Contractor

considers payable as full and final settlement of all claims under the Contract for items before the end of the

Defects Liability Period. Architect and PMC shall issue a Defect Liability Certificate and certify any final

payment that is due to the Contractor within 60 days of receiving the Contractor's account if it is correct and

complete. If it is not, the Architect and PMC shall issue within 60 days a schedule that states the scope of

the corrections or additions with consultation TCGL’s engineer in charge that are necessary. If the Final

Account is still unsatisfactory after it has been resubmitted, the Employer shall decide on the amount payable

to the Contractor and issue a payment certificate.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and savings in final account is

observed, the Engineer/Employer shall be at liberty to restrict the final payment of BOQ items to the lowest

amount evaluated of the bids considering the final quantities and the rates quoted including the rebates if

any. Payment of variation items shall however be made at the rates approved by the Employer, within

days from the physical completion of work.

58. Opera@ng and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the Contractor shall supply

them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the Contract data, or

they do not receive the Engineer’s approval, the Engineer shall withhold the amount stated in the Contract

Data from payments due to the Contractor.

59.1 The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach

of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the following:

1. The contractor stops work for 28 days when no stoppage of work is shown on the current programme

and the stoppage has not been authorized by the Engineer.

2. The Engineer instructs the Contractor to delay the progress of the Works, and the instructions is not

withdrawn within 28 days.

3. The Employer or the Contractor is made bankrupt or goes into liquidation other than for a reconstruction

or amalgamation

4. The Engineer gives Notice that failure to correct a particular Defect is a fundamental breach of Contract

and the Contractor fails to correct it within a reasonable period of time determined by the Engineer.

5. The Contractor does not maintain a security which is required.

6. The Contractor has delayed the completion of works by the number of days for which the maximum

amount of liquidated damages can be paid as defined in the Contract data; and

7. If the Contractor, in the judgment of the Employer has engaged in corrupt or fraudulent practices in

competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering, giving, receiving or soliciting of

anything of value to influence the action of a public official in the procurement process or in contract

execution. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of the borrower, and includes collusive practice

among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

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levels and to deprive the Borrower of the benefits of free and open competition.

When either party to the Contract gives notice of a breach of contract to the Engineer for a cause other than

those listed under Sub Clause 59.2 above, the Engineer shall decide whether the breach is fundamental or

Notwithstanding the above, the employer may terminate the Contract for convenience.

60. Payment upon Termina@on

60.1 If the Contract is terminated because of a fundamental breach of Contract by the contractor, the Engineer

shall issue a Certificate for the value of the work done less advance payments received up to the date of the

issue of the certificate, less other recoveries due in terms of the contract, less taxes due to deducted at source

as per applicable law and less the percentage to apply to the work not completed as indicated in the Contract

data. Additional Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any

data. Additional Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor, the difference shall be a debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a fundamental breach of Contract

by the Employer, the Engineer shall issue a certificate for the value of the work done, the cost of balance

material brought by the contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and the Contractor’s cost of

protecting and securing the Works and less advance payment received up to the date of the certificate, less

other recoveries due in terms of the contract and less taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipment, Temporary Works and Works are deemed to be property of the

Employer, if the Contract is terminated because of a contractor’s default.

62. Release from performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely outside the control of either

the Employer or the Contractor, the Engineer shall certify that the Contract has been frustrated. The

Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate and

shall be paid for all work carried out before receiving it and for any work carried out afterwards to which

commitment was made.

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F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his own arrangements for the

engagement of all staff and labour, local or other, and for their payment of housing, feeding and transport

and safety of labours.

The Contractor shall, if required by the Engineer, deliver to the Engineer a return in detail, in such form and

at such intervals as the Engineer may prescribe, showing the staff and the numbers of the several classes of

labour from time to time employed by the Contractor on the site and such other information as the Engineer

64. Compliance with Labour Regula@ons

During continuance of the contact, the Contractor and his sub- contractor shall abide at all times by all

existing labour enactments and rules made thereunder, regulations, notification and bye laws of the State or

central Government or local authority and any other labour law (including rules), regulations, bye laws that

may be passed or notifications that may be issued under any labour law in future either by the State or the

Central Government or the local authority. Salient features of some of the major labour laws that are

applicable to the construction industry are given below. The Contractor shall keep the Employer indemnified

in case any action is taken against the Employer by the competent authority on account of contravention of

any of the provisions of any Act or rules made thereunder, regulations or notifications including amendments.

If the Employer is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for

observance of the provisions stipulated in the notifications/bye laws/Acts/ Rules/regulations including

amendments, if any, on the part of the Contractor, the Engineer/employer shall have the right to deduct any

money due to the Contractor including his amount of performance security. The Employer / Engineer shall

also have the right to recover from the Contractor any sum required or estimated to be required for making

good the loss or damage suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees of the

Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO ESTABLISHMENTS

ENGAGED IN WORKS

A) Workmen Compensa@on Act 1923: - The Act provides for compensaCon in case of injury by accident arising

out of and during the course of employment.

B) Payment of Gratuity Act. 1972: - Gratuity is payable to an employee under the Act on saCsfacCon of certain

condiCons on separaCon if an employee has completed 5 years’ service or more on death, the rate of 15 days

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wages for every completed year of service. The Act is applicable to all establishments employing 10 or more

C) Employees P.F. and Miscellaneous Provision Act 1952: - The Act Provides for monthly contribuCons by the

employer plus workers @ 10% or 8.33% The benefits payable under the Act are:

1. Pension or family pension on reCrement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulaCon on reCrement/death etc.

D) Maternity Benefit Act 1951: - The Act provides for leave and some other benefits to women employees in

case of confinement or miscarriage etc.

E) Contract Labour (Regula@on & Aboli@on) Act 1970: The Act provides for certain welfare measures to be

provided by the Contractor to contract labour and in case the Contractor fails to provide, the same are

required to be provided, by the Principal Employer by Law. The principal Employer is required to take

CerCficate of RegistraCon, and the Contractor is required to take license from the designated Officer. The Act

is applicable to the establishments or Contractor of Principal Employer, if they employ 20 or more contract

F) Minimum Wages Act 1948: - The Employer is supposed to pay not less than the Minimum Wages fixed by

appropriate Government as per provisions of the Act, if the employment is a scheduled employment.

ConstrucCon of Building, Roads, Runways are scheduled employment.

G) Payments of wages Act 1936: - It lays down as to by what date the wages are to be paid, when it will be paid

and what deducCons can be made from the wages of the workers.

H) Equal remunera@ons Act 1979: - The Act provides for payment of equal wages for work of equal nature to

Male and Female workers and for not making discriminaCon against female employees in the maqer of

transfer, training and promoCons etc.

I) Payment of Bonus Act 1965: - The act is applicable to all establishments employing 20 or more employees.

The act provides for payments of annual bonus subject to a minimum of 8.33% of wages and maximum of

% of wages to employees drawing Rs. 3500/- per month or less. The bonus to be paid to employees getng

Rs, 2500/- per month or above Rs. 3500/- per month shall be worked out by taking wages as Rs. 2500/- per

month only. The Act does not apply to certain establishments. The newly set-up establishments are exempted

for five years in certain circumstances. Some of the State Governments have reduced the employment size

from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947: - The Act lays down the machinery and procedure for resoluCons of Industrial

disputes, in what situaCons a strike or lock-out becomes illegal and what are the requirements for laying off

or retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946: - It is applicable to all establishments employing 100 or

more workmen (employment size reduced by some of the State and Central Government to 50). The Act

provides for laying down rules governing the condiCons of employment by the Employer on maqers provided

in the Act and get the same cerCfied by the designated Authority.

L) Trade Unions Act 1926: - The Act lays the procedure for registraCon of trade unions of workmen and

employers. The Trade Unions registered under the Act have given certain immuniCes from civil and criminal

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

M) Child Labour (Prohibi@on & Regula@on Act 1986: - The Act prohibits employment of children below 14 years

of age in certain occupaCons and process and provides for regulaCon of employment of children in all other

occupaCons and processes. Employment of Child labour is prohibited in Building and ConstrucCon Industry.

N) Inter – State Migrant workmen’s (Regula@on of Employment & Condi@ons of service) Act 1979:- The Act is

applicable to an establishment which employs 5 or more inter-state migrant workmen through an

intermediary (who has recruited workmen in one state for employment in the establishment situated in

another state).The inter-state migrant workmen, is an establishment to which this Act becomes applicable,

are required to be provided certain faciliCes such as housing, medical aid, traveling expenses from home upto

the establishment and back, etc.

O) The Building and Other Construc@on workers (Regula@on of employment and Condi@ons of Service) Act

1996 and the Cess Act of 1996: - All the establishments who carry on any building or other construcCons

work and employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of the cost of construction as

may be modified by the government. The Employer of the establishment is required to provide safety

measures at the building or construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace etc. The Employer to whom

the Act applies has to obtain a registration certificate from the Registering Officers appointed by the

P) Factories Act 1948: - The Act lays down the procedure for approval of plans before setng up a factory, health

and safety provisions, welfare provisions, working hours, annual earned leave and rendering informaCon

regarding accidents or dangerous occurrences to designated authoriCes. It is applicable to premises

employing 10 persons or more with aid of power or 20 or more persons without the aid of power engaged in

the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent authority as per rule. The royalty

charges paid shall be borne by the contractor and shall not be reimbursed by the Employer.

R) Following Pollu@on control Acts and amendments made thereof from @me to @me shall be applicable.

1. Water (PreservaCon and control of PolluCon) Act,

2. Air (PrevenCon and Control of PolluCon Act

3. Environmental (ProtecCon) Act

The contractor must commit to adopting Environmental management plan for best energy use, waste

management, and the reduction of pollution as in EMS (Environmental Management system) ISO-14001-

65. Arbitra@on (GCC Clause 24)

The procedure for arbitration will be as follows: -

If the Contractor is of the view that a decision taken by the Engineer was either outside the authority given

to the Engineer by the Contract or that the decision was wrongly taken, the decision shall be referred to MD,

TCGL, Gandhinagar (Higher Authority) within 14 days of the notification of the Engineer's decision. If the

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

issue is not resolved, any party can refer the matter for conciliation within 15 days from the decision given

by the MD, TCGL, Gandhinagar

(a) For the work up to Rs.100 Cr., if any of the parCes is not saCsfied with the decision of the Engineer in

charge, both the parCes have to refer to the MD, TCGL, Gandhinagar conciliaCon process.

(b) For the work more than Rs.100 Cr., if any of the parCes is not saCsfied with the decision of Engineer in

charge, both parCes have to refer to the MD, TCGL, Gandhinagar for the conciliaCon process.

If the dispute is not resolved through the conciliation process, contractor may refer the dispute to Gujarat

Public Works Contract Dispute Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of the Engineer's decision, the Contractor shall not be

entitled to any additional payment/claim if he doesn’t follow the above sequence in stipulated time.

However, during such period, he would not stop the work in any case.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Item marked “N/A” do not apply to this Contract. Clause Reference with

respect to sec@on

1. The Employers is [CL.1.1]

Name: GM, TCGL, Gandhinagar

Address: Nigam Bhavan Block “C” Nr. DadiSa restaurant GH 4.5 Bus Stand Sector –

Name of authorized Representative (will be intimated later)

2. The Engineer is GM, Project Branch

Name of Authorized Representative: Zonal Engineer, Project Branch

3. The O&M, defects liability period is Five years

4. The Start Date shall be 1st days for the date of issue of the Work Order with

the work. [CL.1.1]

5. The Intended Completion Date for the whole of the works is 8 (Twenty-four)

Months including monsoon season after start of work with the following

Milestone 1 i.e. 25 % 45 days.

Milestone 2 i.e. 25 % 90 days.

Milestone 3 i.e. 25 % 135 days.

Milestone 4 i.e. 25 % 180 days.

6. The Site is located at Dholi Dhaja `Dam Dist. Surendrnagar. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of Development works with items as per B.O.Q. The works

shall, inter alia, include the following, as Specified or as directed: [CL.1.1]

9. The following documents also form part of the Contract:

10. The law which applies to the Contract is the law of Union of India [CL.3.1]

11. The language of the Contract documents is English [CL.3.1]

12. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

13. The Schedule of Other Contractors [CL.8]

14. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

15. The minimum insurance cover for physical property, injury and death is

Rs. 5 lakhs per occurrence with the number of occurrences limited to four.

After each occurrence, the contractor will pay an additional premium

necessary to make insurance valid for four occurrences always. [CL13]

16. Site Investigation report [CL14]

17. The Site Possession dates shall be from date of work order. [CL21]

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

18. The period for submission of programme for approval of the engineer

shall be 21 days from the issue of Leqer of Acceptance. [CL27.1]

19. The period between program updates will be 135 Days. [CL27.3]

20. The amount to be withheld for late submission of an updated programme

shall be Rs. 1.00 lacs [CL27.3]

21. The following events shall also be Compensation Events Substantially

adverse ground conditions encountered during the course of execution of

work not provided for in the bidding document. [CL44]

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring additional mobilization

By the contractor, e.g. ordinary soil to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps, etc. not caused

By the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archaeological or religious structures, monuments

interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or military authority

22. The currency of the Contract is Indian Rupees [CL46]

23. The formula (e) for adjustment of prices are as under: [CL47]

• If any of the commodiCes like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodiCes {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm),

such that the gross % weight of the components shall remain as 100%.

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due tolabour shall be paid in

accordance with the following formula:

VL = Increase or decrease in the cost of work during the month under consideration due to

changes in rates for local labour

L0 = The consumer price index for industrial workers for the State on 28 days preceding the

scheduled date of opening of technical Bids as published by Labour Bureau, Ministry of

Labour, Government of India

Li = The consumer price index for industrial workers for the State for the month under

consideration as published by the Labour Bureau, Ministry of Labour, Government of India.

Pl = Percentage of labor component of the work.

Adjustment for cement component.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

(ii) Prices adjustment for increase or decrease in the cost of cement procured by the contractor

Vc = Increase or decrease in the cost of work during the month under consideration due to

changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland Cement on 28 days

preceding the scheduled date of opening of technical bid as published by the Office of the

Economic Adviser, Department for Promotion of Industry and Internal Trade, Ministry of Commerce

Ci = The all-India average wholesale price index for Ordinary Portland Cement for the month under

consideration as published by Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by thecontractor shall be

paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under consideration due to changes in

the rates for steel

So= The all-India wholesale price index for steel (Mild Steel - Long Products Rebars) on 28 days

preceding the date of opening of Bids as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of Commerce & Industry.

Si= The all-India average wholesale price index for steel (Mild Steel - Long Products Rebars) for the

month under consideration as published by Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note: For the application of this clause, the index of Mild Steel- Long products Rebars has been chosen to

represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in accordance with the following

Vb = Increase or decrease in the cost of work during the month under consideration due to changes in

rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest centre on the day 28 days prior

to the scheduled date of opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest centre for the 15th day of the month

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and lubricant) shall be paid in accordance

with the following formula

Vf = Increase or decrease in the cost of work during the month under consideration due to changes in

rates for fuel and lubricants.

Fo = The official retail price of High-Speed Diesel (HSD) at the existing consumer pumps of IOC at the

nearest centre on the day 28 prior to the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of IOC at the nearest centre for the

15th day of the month of the under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil hasbeen chosen to represent the

fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and Machinery spare procured by the

Contractor shall be paid in accordance with the following formula

Vp= Increase or decrease in the cost of work during the month under consideration due to changes in

rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of machinery for mining, quarrying and

Construction for the month under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of Commerce & Industry.

Pi = The all-India average wholesale price index for manufacturer of machinery for mining, quarrying

and Construction for the month under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts has been chosen to represent

the Plant and Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials other than cement, steel, bitumen

and POL procured by the contractor shall be paid in accordance with the following formula

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Vm = Increase or decrease in the cost of work during the month under consideration due to change in

rates for local materials other than cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28 days preceding the scheduled date

of opening of technical Bids, as published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the month under consideration as

published by the Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement, steel, bitumen and POL) of the

The following percentage will govern the price adjustment for the entire contract:

1. Labour -Pl 25.88 %

2. Cement – Pc 9.54 %

3. Steel - Ps 22.32 %

4. Bitumen - Pb 0.00 %

6. Plant & Machinery Spares - Pp 18.94 %

7. Other Materials - Pm 28.29 %

25. The proportion of payments retained (retention money) shall be 6% {CL. 48} from each bill subject to a maximum

of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49} delay in completion of works (1/2000) th of

the Initial contract

price, rounded off to the nearest Thousand, per day. For sectional Completion (wherever specified In item 6 of

Contract data) (1/2000) th of initial contract price for #5 km Section, rounded off to the nearest thousand per

27. Maximum limit of liquidated damages 10 percent of the Initial [CL. 49]

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Repayment of advance payment for mobilization and equipment [CL. 51.3]

The advance loan shall be repaid with percentage deduction from the interim payments certified by the Engineer

under the Contract. Deduction shall commence in the next Interim Payment Certificate following that in

which the total of all such payments to the Contractor has reached not less than 20 percent of the Contract

Price or 6 (six) months from the date of payment of first installment of advance, whichever period concludes

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

earlier, and shall be made at the rate of 20 percent (collectively for both Mobilization Advance and Equipment

Advance) of the amounts of all Interim Payment Certificate until such time as the loan has been repaid, always

provided that the loan shall be completely repaid prior to the expiry of the original time for completion pursuant

to Clause 17 and

29. The securities shall be for the following minimum amounts equivalent [CL. 52]

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. _________________

(to be decided azer evalua@on of the bid) as addi@onal security in terms of ITB Clause 29.5.

The standard form of Performance security acceptable to the Employer shall be an unconditional Bank

Guarantee of the type as presented in Section 8 of the Bidding Documents.The Schedule of Operating and

maintenance Manuals…..N/A. [CL. 58]

30. The date by which “as– built” drawings (in scale as directed) in 2 sets [CL. 58]

are required within 28 days of the issue of certificate of completion of the

whole or section of the work, as the case may be.

31. The amount to be withheld for failing to supply “as built” drawings [CL. 58]

by the Date required is Rs. 5.00 Lakhs.

32. The following events shall also be fundamentals breach of contract: [CL.59.2]

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

33. The percentage to apply the value of the work not completed representing [Cl 60]

the Employer’s additional cost for completing the works shall be 20 per cent.

34. Input rate for Cement shall be considered as per CE CG SOR 2023-24 : 5234.00 Rs. /MT. according to same

cement recovery shall be done.

Please refer to the annexure document for further details on the following:

1. Annexure A: Scope of work

2. Annexure B: Scope of work during the 5 Years Comprehensive O&M and DLP Period

3. Annexure C: Payment will be made on the progress basis on the percentage of total project cost as per the

4. Annexure D: Acceptance of the bidder

5. Annexure E: General and special conditions for bidder

6. Annexure F: Technical Requirement and Electrical Specifications Standard

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

TECHNICAL SPECIFICATIONS

__________________ATTACHED SEPARETELY__________________

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

DescripCon of the works:

1. We offer to execute the Works described above and remedy any defects therein in conformity with the

condiCons of Contract, specificaCon, drawings, Bill of QuanCCesand Addenda for the sum (s) of

2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably possible awer the

receipt of the Engineer’s noCce to commence, and to complete the whole of the Works in the Contact

within the Cme stated in the document.

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for receiving the same, and

it shall remain binding upon it and may be accepted at any Cme before the expiraCon of that period.

4. Unless and unCl a formal Agreement is prepared and executed this Bid, together with your wriqen

acceptance thereof, shall consCtute a binding contract between us.

5. We understand that you are not bound to accept the lowest or any tender you may receive.

Duly authorized to sign bids for and on behalf of -------------------------------------

(In block capitals or typed)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

BILL OF QUANTITIES

BILL OF QUANTITIES

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder, Conditions of Contract,

Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional and are given to provide a common

basis for bidding. The basis of payment will be the actual quantities of work ordered and carried out, as

measured by the Contractor and verified by the Engineer and valued at the rates and prices tendered in the

priced Bill of Quantities, where applicable, and otherwise at such rates and prices as the Engineer may fix

within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so far as it is otherwise provided

under the Contract, include all constructional plant, layout, supervision, materials, erection, maintenance,

insurance, profit, taxes and duties, together with all general risks, liabilities and obligations set out or implied

in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether quantities are stated or not.

The cost of Items against which Contractor has failed to enter a rate or price shall be deemed to be covered

by other rates and prices entered in the Bill of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included in the items provided in

the priced Bill of Quantities, and where no Items are provided the cost shall be deemed to be distributed

among the rates and prices entered for the related items of Work.

7. General direction and descriptions of work and materials are not necessarily repeated or summarized in the

Bill of Quantities. References to the relevant sections of the contract documentation shall be made before

entering rates or prices against each item in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the specification for Road and Bridge

works. For building works specifications for building are to be followed.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to Clause 29 of the Instructions

10. Rock is defined as all materials which, in the opinion of the Engineer, required blasting, or the use of metal

wedges and sledgehammers, or the use of compressed air drilling for its removal, and which cannot be

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

extracted by ripping with a tractor of at least 150 kw with a single rear mounted heavy duty ripper.

BILL OF QUANTITIES

(A) Percentage Rate Tender (Up to INR 50 Cr.)- It can be filled up only in financial bid copy. Not in

Item No Description of Item (with brief Quantity Unit Rate Amount

specification and reference to book In In

of specifications) figures Words

I/We am/are willing to carry out the work at ................................................................% above/below

percent (Should be written in figures and words) of the estimated rate mentioned above. Amount of my /our

tender works out as under.

Estimated amount put to tender Estimated amount put to

Deduct………% below Add ......... % Above

In words In words

(B) For Item Rate Tender (For above INR50Cr.):

Item Description of Item Quantity Unit Rate Amount

No (with brief specification and

reference to book of In figures In

specifications) Words

(A) Total Tendered Amount

(B) Rebate on above tendered amount (if any) % (in figure)

Tendered Amount (A-B) (in figure) ………………………………

1 The Contractor shall exhibit a board with detailed specification and details of work as

directed by the Engineer-In-Charge for which no extra payment shall be made.

2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.

3 GST and Income tax TDS will be deducted at a source while making payments of bills

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per

Govt. G.R.: PRC-10/2017 Cement Consumption/16/C Date:11/05/2017 as stated in

S.O.R. therefore in R.C.C. items where there is a change as per actual mix design the cost of

difference of cement consumption have been deducted from the rate of original item at

the rate of input rate mentioned in all the tender.

SECURITIES AND OTHER FORMS

BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the “The Bidder”) has submitted

his bid Dated ------------------------ (Date) for the construction of ------------- (Name of Contractor hereinafter called

KNOW ALL PEOPLE by these presents that We ------------------------------------------------- (name of Bank) of (name of

country) having our registered office at -------------------------------------------------------( hereinafter called “the bank”)

are bound unto --------------------------------------------(name of Employer) (hereinafter called “The Employer”) in the

sum of * for which payment well and truly to be made to the said Employer the Bank itself, his successors

and assigns by these presents.

SEALED with the Common Seal of the said Bank this ---------------------- day of 20 THE CONDITIONS of these

obligations are:

(1) If awer Bid opening the Bidder withdraws his bid during the period of Bid validityspecified in the Form of Bid;

(2) If the Bidder has been noCfied of the acceptance of his bid by the Employer during the period of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with theInstructions to Bidders, if required;

B. Fails or refuse to furnish the Performance Security, in accordance with the Instructions to Bidders; or

C. does not accept the correction of the Bid Price pursuant to Clause 27 (Correction of Errors)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

We undertake to pay to the Employer up to the above amount upon receipt of his first written demand, without

the employer having to substantiate his demand, provided that in his demand the Employer will note that the

amount claimed by him is due to him owing to the occurrence of one or any of the three conditions, specifying

the occurred conditions or conditions.

This Guarantee will remain in force up to and including the date ** days after the deadline for submission of

Bids as such the deadline is stated in the Instructions to Bidders or as it may be extended by the Employer, notice

of which extension (s) to the Bank is hereby waived. Any demand in respect of this guarantee should reach the

Bank not later than the above date

(Signature, name and address)

The Bidder should insert the amount of the guarantee in words and figures denominated in Indian Rupees. This

figure should be the same as shown in Clause 16.1(Bid Security) of the InstrucCons to Bidders.

45 days awer the end of the validity period of the Bid. Date should be inserted by the Employer before the

Bidding documents are issued.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

PERFORMANCE SECURITY

contractor) (hereafter called “the Contractor”) has undertaken, in pursuance of Contracts No. --------------------

----- dates -------------------------- to execute -------------------------- (name of Contract and brief description of

Works) (hereinafter called “The Contract”)

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on behalf of the

Contractor, up to a total of ------------------------------------------ (amount of guarantee)* (in words), such sum

being payable in types and proportions of currencies in which the Contract prices is payable, and we undertake

to pay you, upon your first written demand and without cavil or argument, any sum or sums within the

limits of ---------------------------------------- (amount of guarantee) as aforesaid without your needing to prove or

to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor before presenting is with

We further agree that no change or addition to or other modification of the terms of the Contract to of the

Works to be performed thereunder or of any of the Contract documents which may be made between your

and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive

notice of any such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the Defect Liabilities period.

Signature and Seal of the guarantor________________________

*An amount shall be inserted by the Guarantor, represenCng the percentage the Contract price specified in

the Contract denominated in Indian Rupees.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

ADDITIONAL PERFORMANCE SECURITY

WHEREAS ----------------------------------------------------------- (Name and address of contractor)

(hereafter called “The Contractor”) has undertaken, in pursuance of Contracts No. ------------------------- dates --

------------------------ to execute -------------------------- (Name of Contract and brief description of Works)

(hereinafter called “The Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you with a

Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his obligation

in accordance with the Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on behalf of the

Contractor, up to a total of ------------------------------------------ (amount of guarantee) (in words), such sum being

payable in types and proportions of currencies in which the Contract prices is payable, and we undertake to pay

you, upon your first written demand and without cavil or argument, any sum or sums within the limits of --------

-------------------------------- (amount of guarantee) as aforesaid without your needing to prove or to show grounds

or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor before presenting is with

We further agree that no change or addition to or other modification of the terms of the Contract to of the

Works to be performed thereunder or of any of the Contract documents which may be made between your

and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive

notice of any such charge, addition or modifications.

This guarantee shall be valid until 28 days from the project completion date.

Signature and Seal of the guarantor -----------------------------

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

BANK GUARANTEE FOR ADVANCE PAYMENT

In accordance with the provisions of the CondiCons of Contract, sub-clause 51.1 (“Advance Payment”) of the

above-menConed Contract, -------------------------------------------------- (name and address of Contractor)

(hereinawer called “the Contractor”) shall deposit with (name of Employer) a bank guarantee his proper

and faithful performance under the said Clause of the Contract in an amount of (amount of Guarantee) * --------

We, the ------------------------------------- (bank of financial insCtuCon), as instructed by the contractor, agree

uncondiConally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to-----

-------------------------------- (name of Employer) on his first demand without what so over right of obligaCon on our

part and without his first claim to the contractor, in the amount not exceeding------------------------------ (amount

of guarantee) ------------------------------ (in words).

We further agree that no change or addiCon to or other modificaCons of the terms of the Contractor or Works

to be performed thereunder or of any of the Contract documents which may be made between --------------------

------------- (name of Employer) and the Contractor, shall in any way release us from any liability under this

guarantee, and we hereby waive noCce of any such change, addiCon or modificaCons.

This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract

unCl -------------------------------------- (name of employer) receives full repayment of the same amount from the

Signature and Seal___________________________

Name of Bank / Financial InsCtuCon___________________________

*An amount shall be inserted by that Bank or Financial InsCtuCon represenCng the amount of the Advance

Payment and denominated in Indian Rupees.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Le?er of Acceptance

(Le?er head paper of the Employer)

________________________ (Name and address of the contractor)

This is to noCfy you that your Bid dated for execuCon of the (Name of the contract and idenCficaCon

number, as given in the InstrucCons to Bidders) for the Contract Price of Rupees ( ) (amount in words and

figures) as corrected and modified in accordance with the InstrucCons to Bidders* is hereby accepted

You are requested to furnish performance security, in the form detailed in para 34.1 of ITB for an amount

equivalent to Rs. within 10 days of the receipt of this leqer of acceptance up to beyond 60 days from the date of

expiry of defects Liability period i.e. up to and the AddiConal Performance Security for an amount equivalent

to Rs. shall be valid beyond 28 (twenty-eight) days of Project CompleCon Date i.e. up to and sign the contract,

failing which acCon as stated in Para 34.3 of ITB will be taken.

Yours Faithfully

Authorized Signature

Name and Title of Signatory

Name of Employer

*Delete “Corrected and” or and modified if only one of these acCons applies. Delete as corrected and modified

in accordance with the InstrucCons to Bidders, if correcCons or modificaCons have not been affected.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Issue of No@ce to proceed with the work

(Le?er head of the Employer)

________________________ (Name and address of the contractor)

Pursuant to your furnishing the requisite security in ITB Clause 34.1 and signing of the Contract for the construcCon

You are hereby instructed to proceed with the execuCon of the said works in accordance with the contract

Yours Faithfully,

(Signature, name and Ctle of signatory authorized

to sign on behalf of Employer)

This agreement, made on the day of between _____________________ (name and address of Employer)

(Hereinawer called “the Employer) and_______________________ (name and address of contractor) hereinawer

called “the Contractor” of the other part.

Whereas the Employer is desirous that the Contractor execute ____________________________ Name and

idenCficaCon number of contract (here in awer called “the works”) and the employer has accepted the Bid by the

Contractor for the execuCon and compleCon of such works and the remedying of any defects therein, at a cost of

Now This Agreement Witness as follows

1. In this Agreement, words and expression shall have the same meanings as are respecCvely assigned to them in

the condiCons of contract hereinawer referred toand they shall be deemed to form and be read construed as

part of this Agreement.

2. In ConsideraCon of the payment to be made by the Employer to the contractor as hereinawer menConed, the

Contractor hereby covenants with the Employer to execuCve and complete the works and remedy any defects

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

therein in conformity in all aspects with the provisions of the contracts.

3. The employer hereby covenants to pay the Contractor in consideraCon of the execuCon and compleCon of the

works and the remedying the defects wherein contract price or such other sum as may become payable under

the provisions of the Contract at the Cmes and in the manner prescribed by the contract.

4. The Following documents shall be deemed to form and be ready and construed as part of this Agreement viz

i) Leqer of acceptance

ii) NoCce to procced with the works:

iii) Contractor’s Bid

iv) CondiCons of contract: General and Special

v) Contract Data

vi) AddiConal condiCons

viii) Bill of QuanCCes and

ix) Any other documents listed in the Contract data as forming part of Contract.

In witness where of the parCes there to have caused this agreement to be executed the day and year first before

The common seal of ________________________ was here to affixed in the presence of:

Signed, sealed and Delivered by the said____________________________________________________

Binding signature of Employer________________________________________

Binding Signature of Contractor_______________________________________

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

(For Investment)

I, the undersigned do hereby undertake that our firm M/s…………………………………………………………………….

would invest a minimum cash up to 25% of the value of the work during implementaCon of the contract.

(Signed by an Authorized officer of the firm)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

I, the undersigned do hereby undertake that our firm M/s. ……………………………………………. agree to abide by this bid

for a period ………………………………… days for date fixed for receiving the same and it shall be binding on us and may

be accepted at any Cme before the expiraCon of that period.

(Signed by an Authorized officer of the firm)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

ELIGIBILITY CRITERIA

Tender for Appointment of Agency for SITC, DLP and O&M for 5 Years for Dynamic & Attractive

Lighting and Road Beautification at Dholi Dhaja Dam at Surendranager, Gujarat

Documents to be submi?ed online by scan at primary stage:

1. Upload scan copy of the Tender / Bid Fee

2. Upload scan copy of the Earnest Money Deposit

3. Upload scan copy of Bank Solvency of 20% of EsCmated Cost of NaConalized or Scheduled Bank issued in

current calendar year i.e. 2026-27.

4. Upload scan copy of Permanent Account Number

5. Upload Scan copy of GST RegistraCon CerCficate

6. Upload scan copy of technical compliance dully signed & stamped by bidder. (As per Annex-C)

7. Upload the Financial Turnover Documents (CA CerCficaCons) Bidder having financial turnover not less Rs.

XXXX/- Crore during any one of last five Financial Year (C.A. CerCficaCon will be considered as per

Enhancement Factor)

8. Upload Experience documents

Bidder should submit as per the PQ criteria and Annexure-A.

Note: - For Government Work/ Semi Government/ PSU Form 3A shall be aqached

For Private Following Documents must be aqached

• Self-aqested copy of Work Order

• Self-aqested copy of Agreement

• Self-aqested copy of Bill

• Self-aqested copy of TDS CerCficate

• Self-aqested copy of work compleCon

• Self-aqested copy of Subletng the work (if any)

9. Upload the Declaration letter as per Annexture -A

10. Upload the confirmation letter on Stamp Paper as per Annexture-D

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Note: - (1) The bidder shall submit all the documents duly scanned along with Pre – QualificaCon bid and

shall upload Technical compliance & approved make –model compliance along with technical

(2) The price bid of the Agencies which fulfil the above Pre-Qualifying criteria and technical

compliance shall only be opened.

Please refer to the annexure document for further details on the following

1. Annexure G: Eligibility Criteria

2. Annexure H: Technical Staff Details

3. Annexure I: Special Note

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Annexure - A: Declara@on Le?er of Bidder

(Must be submiqed on bidder’s leqer pad with authorized signatory)

Managing Director,

Block No. 16, 4th Floor,

Sector – 11, Gandhinagar – 382

Subject: Bidder’s declaraCon leqer

I/We have carefully gone through the tender documents for “Tender for Appointment of an Agency

for SITC, DLP and O&M for 5 Years for Dynamic and AqracCve LighCng and Road BeauCficaCon at Dholi

Dhaja Dam at Surendranager, Gujarat ”.

1. All the informaCon related to our company, manpower, customer base, projects, financial details, datasheet

of the products offered etc. provided in our offer is true and without any alteraCon/ modificaCons.

2. I/We undertake and confirm that eligible similar works(s) has/have not been got executed through another

contractor on back-to-back basis. Further that, if such a violaCon comes to the noCce of Department, then

I/we shall be debarred for bidding in TCGL Department in future forever. Also, if such a violaCon comes to the

noCce of Department before date of start of work, the Engineer-in-Charge shall be free to forfeit the enCre

amount of Earnest Money Deposit/ Performance Guarantee

3. All the provisions of this tender Document are acceptable to my company. No violaCon of the terms and

condiCons as menConed in the tender document has been made.

4. I declare that my company has not been debarred/ blacklisted by any Government/ Board/ CorporaCon in

5. I declare that my company has no liCgaCon pending in the court, even if it is those are menConed in annexure.

I further cerCfy that I am an authorized signatory of my company and am, therefore, competent to make this

Yours faithfully,

(Signature of Authorized Person and Seal)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Annexure B: Authoriza@on Le?er

(Must be submiqed on OEM’s leqer pad with authorized signatory)

Managing Director,

Block No. 16, 4th Floor,

Sector – 11, Gandhinagar – 382

Subject: SITC, DLP and O&M for 5 Years for Dynamic and AqracCve LighCng and Road BeauCficaCon at Dholi Dhaja

Dam at Surendranager, Gujarat

Ref.: Tender ID_________________

This is to cerCfy that we M/s __________________ as Original Equipment Manufacturer of ____________ system

are parCcipaCng directly for this tender or authorizing M/s _______________ to quote against this tender ID no.

__________________ on our behalf to Government of Gujarat.

We also undertake that we will support this project of Gov. of Gujarat directly or through our Authorized Bidder

M/s _________________ by providing service support for a period of 6 Years awer the warranty period.

We are placed to inform you that M/s _________________ is associated with us as a Authorized Sales and Serive

Dealers from last ____________ years conCnuously and they have trained manpower to support our products.

Yours Faithfully,

(Signature of Authorized Person and Seal)

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Annexure C: Technical Data Sheet

(Must be submitted on bidder’s letter pad with authorized signatory)

Annexure - C: Technical Data Sheet

Name of Work :- Supplying and Erecting Split A.C. Machine at the Existing District Court Complex Sector 10 and

Civil Court of Dehgam, Mansa and Kalol District, Gandhinagar [2ND ATTEMPT]

Technical Compliance for which Make Model will offer by Bidder

BEE Star Rating & Year

Tonnage (Min-Max cooling Capacity) TR

Standard cooling at 100% capacity (Min-Max) W

Rated ISEER kWh/kWh

Moisture Removal I/h

Indoor airflow volume-high m3/h

Indoor airflow Distance m3/h

Indoor Noise Level-Quiet dB(A)

Pipe lengths Min-Max (Pre-charged) m

Max Height difference m

Ambient operating temperature centigrade

Operating Voltages Range V

Refrigerant Type & Name Non CFC

Compressor Type -

Evaporator & Condenser Coil Material -

This is to confirm that the specifications for the above model will be continue for this project. We will supply the

material as specified within time limit

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Annexure – D Declaration Letter of Bidder

We hereby giving undertaking that we fully accept and abide with the final jusCfied decision of the competent

authority, and we are bound to install e LighCng and other work of all over the Gujarat with the same rate, awer

issuing work order. And we are also bound to provide O&M of LighCng and Other work as per the terms and

condiCon of the contract and instructed by the Authority. The make and model of supplied items would be the

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

GENERAL CONDITIONS OF CONTRACT FOR ELECTRICAL WORKS

1. Definition of terms

In construcCng these general condiCons and the annexed specificaCon the following works shall have the meaning

here assigned to them unless there is something in the subject or context inconsistent with such construcCons:

The GOVERNER OF GUJARAT shall include his successors and assigns.

The ENGINEER shall mean the ExecuCve Engineer, Electrical Division, for the Cme being aqached to Public Works

Department of the Gujarat State or such other officer as may be appointed by the ExecuCve Engineer, Electrical

Division to supervise the work on behalf of Governor of Gujarat.

The CONTRACTOR shall mean the Tender whose tender, shall be accepted by the Governor of Gujarat, and shall

include the tenderer’s legal personal, representaCves or successors and assigns.

PLANT shall mean and include ant machine, fixed or movable used for the generaCon or transmission of power or

accreted by power.

WORK or WORKS shall mean the whole of the plant and material to be provided and work to be done executed or

carried out by contractor under the contract.

The CONTRACT shall mean all the documents by which the agreement by the contractor to be provided to execute

or carry out the plant work or works shall be consCtuted or by which the terms of such agreement or any of them

are contained or set forth specially as per these General condiCons, any special condiCons aqached to or issued,

with these condiCons, the specificaCon the Drawings, the invitaCon for tenders (if any) or any other leqer, noCce

or documents upon or with reference to which the Tender is made and the schedule of prices (if any) furnished by

the contractor with his Tender.

The SPECIFICATION shall mean the specificaCon annexed to these General condiCons and Schedule there to (if

The SITE shall mean the whole of the premises, building and ground in or upon which the Plant work or works is

or are to be provided, executed, erected done or carried out.

The DRAWINGS shall mean the drawings issued with the specificaCon which will ordinarily be idenCfied by being

signed by the Engineer and any further drawing submiqed by the contractor with his tender and duly signed by

him and accepted or approved bye the Engineer and all other drawings supplied or furnished by the contractor or

by the Engineer in accordance with these General condiCons.

The SPECIAL CONDITIONS shall mean the special condiCon of contractor (if any) aqached to general condiCons.

The SCHEDULE shall mean the schedule or schedules aqached to the specificaCons.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

2. Contractor to inform himself fully

The contractor shall be deemed to have carefully examined the invitaCon for Tenders(if any) the general and any

special condiCons, the specificaCon and Drawing and Schedule of price (if any). Incase of discordance or want of

agreement between or amongst the several things herein described as the grounds or data of contact, then these

condiCons shall have precedence of and be held to be more correct and binding than the specificaCon or any

condiCons refereed to therein, or in any other documents forming the part of contract and in like manner detailed

drawings shall be held to be more correct, and binding than general drawings and instrucCon shall be held to be

more correct and binding than general drawing and instrucCon shall be held to be more correct and binding then

figured dimensions shall be held to be more correct than dimensions by scale but subject nevertheless, in case of

doubt o dispute as to any of the maqers aforesaid to the determinaCon and decision of Engineer as hereinawer is

more parCcularly menConed and provided always that nothing herein contained shall limit the powers of the

Engineer herein awer menConed.

3. Security Deposit

The person/ persons whose tender is accepted (hereinawer called the “Contractor” which expression shall, unless

excluded by, or repugnant to the contract include his Legal heirs, executors, administrators and assigness) shall (a)

Deposit with the ExecuCve Engineer a sum sufficient to make up the full security deposit specified in the tender

in cash or Government securiCes (as menConed in para 208 of Gujarat Public Works Department Manual Val.1)

duly transferred in the name of the ExecuCve Engineer or fixed deposit receipts or Terms Deposits of Narmada

Project in the name of the ExecuCve Engineer within a period of 10 days from date of receipt of the NoCficaCon

of acceptance of his tender or (b) (i) deposit fiwy percentage of the total security deposits as specified in the tender

from with the ExecuCve Engineer in form of small saving schemes or securiCes of Sardar Narmada Nigam or F.D.

Rs. Of Schedule Bank. However, the Contractor can deposit twenty-five percentage of total security deposit in the

form of Govt. security (as menConed in para 208 of Gujarat Public Works Department Manual Vo. (1) or Term

Deposits of Narmada Project duly transferred in the Name of ExecuCve Engineer, or fixed deposit receipts in the

name of ExecuCve Engineer witnin a period of ten days from the / date of receipt of noCficaCon of acceptance of

his tender. If the security deposit is not paid within the above specified Cme, no work order will be issued Cll the

issue about delay is finally decided by the competent authority (b) (ii) The Government shall be deemed to have

been authorized to deduct the balance of fiwy percentage of the security deposit as specified in the tender from

the amounts that become payable to the contractor from the work done the contract from Cme to Cme, such

deducCon shall not exceed ten percentage of the amount so payable and the whole amount paid in cash or by

way of deducCon shall be held by Government by way of security deposit. For the works whose esCmated amount

is more that become payable to the contractor for the work done the contract form Cme to Cme, such deducCon

shall not be held by Government by way of security deposit. For the works whose esCmate amount is more than

rupees fiween lacs, the Contractor shall have to give the performance bond supported bt F.D.R. or UncondiConal.

So that same can be encased without giving any reason by the ExecuCve Engineer Non-Transferable and

Irrevocable Bank Guarantee of any schedule bank equivalent to five percentage of the esCmated amount put to

tender along with the iniCal security deposits. All compensaCon, Liquidated damages or other sums or money

payable by the contractor to Government under the terms of this contract shall be deducted from or recouped by

the realizaCon of a sufficient part of his security deposit, or from the interest arising there from or performance

bond form any sums which may sums which may due or may become dye bu Government to the Contractor or

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

any whatsoever and whosoever and whether in respect of this contract, any other contract or as aforesaid, the

contractor shall within ten days thereawer, make good in cash or in Government securiCes deposit. The security

deposit, when paid as above shall at the cost of the depositor, bo converted into expressly desired this in wriCng.

This is subject to the condiCon that twenty-five percentage of the total security deposit must be held in the form

of small saving schemes or Term Deposits of Narmada Project. If the full amount of the security deposit to be

considered as considered as cancelled and legal steps shall be taken against the contractor for recovery of the

Fiwy percentage of the Security Deposit along with performance bond shall become refundable within fiween days

awer the final compleCon cerCficate issued a per Clause-25. All dues under this contract or other contract or

otherwise, including the royalty charge if “No Due CerCficate” is not produced by the contractor shall be recovered

from the final cerCficate is issued as per clause-25. The remaining fiwy percentage of the security deposit shall be

refunded awer expiry of the Defect Liability period as per Clause-33 awer deducCng there form the amount of

expenses, if any Government under this contract.

Security Deposit (5%): It will be released awer successfully completed of the work as per as cerCfied issued by the

Zonal Engineer / ExecuCve Engineer of Tourism CorporaCon of Gujarat Limited, Gandhinagar.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

PERFORMANCE BOND

(The date of this Bond must not be prior to the date of the instrument in connecCon with which it is given)

Principal (Contractor)

(Express in Word and Figures)

Contact No. and Date

KNOW ALL MEN BY THESE PRESENTS, THAT WE, THE PRINCIPALS AND SURETY above named are held and firmly

bound up to _____________________the hereinawer called and Employer in the amount stated for payment of

which sum ,well and truely to be made. We bind ourselves, our heirs, executors, administrators and successors

jointly and severally, firmly by these presents subject to the provisions of which the aforesaid Contractor on

demand and without demand on a claim being made by the Employer.

THE CONDITIONS OF THIS OBLIGATION IS SUCH, that whereas the principals have entered into a contract with the

Employer numbered and dates as shown above and hereto aqached for the execuCon of work________________

NOW THEREFORE, if the Principal shall well and truely perform and fulfill all the undertakings, convenants, terms,

condiCons and agreements of said contract during the original terms of the said contract during the original terms

of the said contract and any extensions thereof that may be granted by the Employer with or without noCce to

the surety and during the life or any guarantee required under the contract and shall also well and truly perform

and fulfill all the Undertakings, convanants, terms, condiCons and agreements of any all duty and unduly

authorized modificaCons of said contract that may hereawer be made, noCce of which modificaCons to the surety

being hereby waived or shall pay over, make good and reimburse to the Employer all loss and damages which the

employer may sustain by reason of failure or default on the part of said Principal so to do.

We______________________further agree that the guarantee herein contained shall remain in ful force and

effect during the period that would be taken for the validity of the said contract, and that it shall conCnue to be

enforceable Cll allthe dues of the employer under or by virtue of the contract have been fully paid and its claims

saCsfied or discharged or Cll the employer cerCfies that the terms and condiCons of the contract have been fully

and properly carried out by the said contractor and accordingly discharges the guarantee. Unless a demand or

claim under this guarantee is made on us in wriCng on or before the _________________.

We shall be discharged from all liability under this guarantee thereawer.

IN WITNESS WHEREOF, the above bounded parCes have executed this instrument under their several seals on the

date indicated above the name and corporate seal of each corporate partly being hereto affixed and these presents

duly signed by its undersigned representaCves, pursuant to authority of its governing body in the presence of

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

Principal Individual

1. as to (Seal)

2. as to (Seal)

3. as to (Seal)

4. as to (Seal) by affis

Attested Corporate Surety

Business Address

For and on behalf of the

4. Mistake in Contractor’s Drawings.

The contractor shall be submit such drawing as may be required and shall be responsible for any discrepancies,

errors or omissions in any drawing of other particulars supplied by him not withstanding that such drawing or

particulars may have been approved by Engineer.

5. Patent Right Etc.

The contractor shall fully indemnify the Governor of Gujarat against all actions, suits, claims, demands, costs,

charges and expenses arising from or incurred by reason of any infringement or alleged infringement, of any

letters patent, design, trade mark or name copyright or other protected rights in respect of any machine, plant,

work materials thing or system or method of using, fixing, working or arrangement used or fixed or supplied by

the contractor but this indemnity shall not extend or apply to any action, suit, claim, demand, cost charges, or

expenses arising from or incurred by reason of the use of the work or any part thereof otherwise than in the

manner or for a purpose contemplated by the contract. All royalties and other similar payments which may have

to be paid for the use of any machine, plant, work, material, thing, system, or method as aforesaid (Whether

payable in one sum or by installments or otherwise) shall be covered by the contract price and payable by the

In the event of any claim or demand being made or action or suit brought against the Governor of Gujarat in

respect of any such matter or matters as all negotiations for the settlement of such claim or demand and such

action aforesaid the contractor shall be duly notified, thereof, and he shall conduct or suit also be conducted by

him subject if and so far as the Governor of Gujarat shall think proper under the Supervision & Control of Governor

of Gujarat through the officer duly authorized on his behalf.

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

6. Excess over Tender Quantities, Extra items & variations in Specifications, Drawings etc.

6.1 The Engineer-in-charge, shall have power to make

6.2 Except that when the quanCty of any item exceed the quanCty as in the tender by more than 10 % the contractor

will be paid for the quanCty in excess of 10 % at the rate entered in the SOR of the year during which the

excess in quanCty is first executed or tender rate whichever is less If the addiConal or altered work includes

6.3 If the addiConal or altered work includes any class

a. At the rate derived

b. If the rate cannot

c. If it is not possible

6.4 If the addiConal or altered work,

7. Workmanship & Materials.

The work shall be carried out in all respects with workmanship and materials of the best and most substantial and

approved qualities to the entire satisfaction of the Engineer who may reject any plant, apparatus of material or

workmanship which shall in his opinion be of defective quality and such rejection to be final and conclusive. The

Contractor shall at his own expenses provide all material, labour, haulage, power, tools, tackles and apparatus

necessary to execute and complete the works and plant in the manner aforesaid.

8. Use of work pending completion.

The Governor of Gujarat shall be al liberty at any time to put into beneficial use the whole or any part of the work

he may desire to use pending the formal completion and taking over of the same.

9. Subletting of Contractor.

The Contractor shall not without the consent in writing of the Governor of Gujarat under the hand of the Engineer

assign or sublet the contract nor make any subcontract with any person or persons for the execution of any

portion of the work other than for raw materials, or for any part of the work of which the manufacturers are

named on his contract.

10.Protection and Liability for Accidents, Theft and Damage.(For 5 years)

The contractor shall at all times until the commencement of period maintenance as provided in clause 16 property

a sufficiently cover up and protect all materials delivered on site from damage or injury by exposure to the weather

and shall take every proper precaution against accident, damage or injury to the same from any cause. The

contractor shall be and remain answerable and liable for all accident and damage thereto which until the

commencement of the period of maintenance as provided for under clause 16 may arise or be occasioned by the

Appointment of an Agency for SITC, DLP and O&M for 5 Years for Dynamic and

A?rac@ve Ligh@ng and Road Beau@fica@on at Dholi Dhaja Dam, Surendranager,

acts or omissions of the contractor or his workmen, agents, servants or sub-contractors and all losses and

damages arising from such accidents, damage, or injuries as aforesaid shall be made good in the most complete

and substantial manner by and at sole cost of the contractor and to the satisfaction of the Engineer.

Provided that should the Engineer certify that the work has been completed but that owning to circumstances

over which the contractor has no control the work cannot be taken over the contractor shall not be held liable for

any loss of or damage to the work occasioned by such delay in taking over and occurring more than one month

after date of completion of the work as certified by the Engineer.

Until the work shall be or deemed to taken over as hereinafter provided the contractor shall also indemnify to

Governor of Gujarat from and against all claims and demands, suits, proceedings, cost and expenses in respect of

or in connection with any injury to person or damage to property by whom so ever sustained or by defective

design work or materials made done furnished or supplied by the contractor. The contractor shall also be

responsible for thefts of any property of the Governor of Gujarat or of others committed by any employees of his

own or his subcontractors and shall be liable for the costs of replacing any property stolen.

Subject as hereinafter provided the contractor shall at his own expense insure and at all times prior to the

commencement of the period of maintenance keep insured against destruction or damage by fire or earthquake

storm and tempest such plant and materials ordered for the work as may for the time be upon the site for the full

value of such plant and materials.

12.Materials brought on the site.

All materials, tools and tackle brought to and delivered upon the site for the purpose of the work shall from the

time of their being so brought vest in and be the property of the Governor of Gujarat but may be used for the

purpose of the work but for that purpose only and not on any account be removed or taken away by the contractor

or any other person without the express permission in writing of the Engineer, but the contractor shall

nevertheless (subject as hereinafter provided) be solely liable and responsible for any loss or destruction thereof

or damage there to unless resulting from causes beyond the contractor’s control not being causes insurance

against destruction or damage from which is provided for in clause 11. The Governor of Gujarat shall have a lien

on such materials, tools and tackle for any sum which may to any time prior to the completion of the works be

due or owing to him by the contractor under in respect of or b y reason of the contract and shall be at liberty to

sell and dispose of any of such materials, tools and tackle remaining after the completion of the works in such

manner as he shall think fit, and to apply the proceeds in or towards the satisfaction of such sum or sums so due

or owing as aforesaid but subject to such lien and power of sale and disposal such surplus materials, tools and