TENDER FOR SUPPLY OF PACKING MATERIALS

TENDER PART – A TECHNICAL BID

1. Name of Manufacturer/Authorized Dealer / :

Distributor/ Firm/Company or Proprietor

3. Name of Proprietor / Authorized :

Partner/ Manager of Manufacturer/

Authorized Dealer /Distributor/

Company (as the case may be)

(Please attach a copy of Partnership Deed

Or Memorandum & Articles of Association

4. Details of S.S.I./N.S.I.C./C.S.P.O./D.G.S. & D/ :

(Copy of Registration Certificate Compulsory

for SSI Unit desirous to avail privileges given

by the Government- Refer Tender Condt.-12)

5. Details MSME Registration :

(UDHYOG AADHAR) If Registration,

(Copy to attach Compulsorily)

(See Condition no-5)

6. Details of Factory License for Manufacture OR :

Certificate from the Manufacturer for

Authorized Dealer/ Distributor

(Please attach copy Compulsorily)

7. Brand name of PACKING MATERIAL Supplied :

To be supplied (please furnish one sample piece

Each of the PACKING MATERIAL Compulsorily)

8. Income- tax Return copy of Last 2 years :

(Please attach copy Compulsorily)

(Please attach copy of Certificate Compulsorily) :

Tender Packing Material Glass/HDPE Bottle

10. Permanent Account. No.(PAN) :

(Copy Compulsory)

11. Turnover for last 2 years. :

12. Details of :

(i) Honey Bottles Supplied

(ii) Honey Bottle Lug Caps

(iii) HDPE Bottles

(iv) Induction wads

Supplied during last 2 Financial years

(Quantity & value)

13. As per Central Vigilance Commission

Guidelines Integrity Pact (Copy attached) is :

14. Details of payment of EMD through :

Demand Draft/Pay Order/

(Kindly attach the DD with this Document) : Demand Draft No.____________________

Place: Signature………………………

ELIGIBILITY FOR OPENING THE COMMERCIAL BID (PART B)

(1) Documents of items no. 4,5,6,8, 9 &

(2) Samples matching with specifications and quality of GSFDC (At least one no.) (Item No.7)

(3) Earnest Money Deposit in form of Demand Draft/ Pay Order in favor of "Gujarat State Forest

Development Corporation Ltd." payable at Vadodara (Exempted in case of SSI Units having

Registration under MSME Part-II and Registered under CSPO/NSIC/DGS&D) (Item No.14)

(i) Honey Bottles Supplied

(ii) Honey Bottle Lug Caps

(iii) HDPE Bottles

(iv) Induction wads

Supplied during last 2 Financial years(Quantity & Value) (Item No.12)

Tender Packing Material Glass/HDPE Bottle

THIS NOTICE FORMS PART OF THE TENDER FORM AND HENCE MUST BE KEPT

ATTACHED TO TENDER PART – A TECHNICAL BID

GUJARAT STATE FOREST DEVELOPMENT CORPORATION LIMITED

“Vanganga”, 78, Alkapuri, Vadodara-390

TERMS & CONDITIONS FOR SUPPLY OF PACKING MATERIALS AS PER

SPECIFICATIONS IN TENDER PART – B COMMERCIAL BID

In this Notice, unless the context otherwise requires:

“Corporation” means Gujarat State Forest Development Corporation Limited and shall include its

Officers, Successors and Authorized Representatives.

“Managing Director” means the Managing Director of Gujarat State Forest Development Corporation

‘Tenderer’ means an Individual, Establishment, Firm or Company who offers Tender for the Supply of

PACKING MATERIALS under the terms and conditions of tender hereinafter following and which

expression shall include his/its heirs, successors, representatives, partners and assignees.

‘Supplier’ means an Individual, Establishment, Firm, or Company whom the Corporation has issued a

Supply Order for the Supply of PACKING MATERIALS to the Corporation under the terms and

conditions of the said Supply Order which expression shall include his/its heirs, successors,

representatives, partners and assignees.

TERMS & CONDITIONS

PERSONS ELIGIBLE TO SUBMIT THE TENDER: -

1. Tender may be submitted by an Individual, Establishment, Firm or Company through its authorized

representative or through himself, proprietor of the Establishment, authorized partner of the

Partnership Firm or Manager or Director of the Company.

2. Tender submitted by any person who is below 18 years of age or who is insolvent or who has been

convicted by a Court of Law for an offence involving moral turpitude or by any party who is not

capable of entering into a contract shall be treated as invalid and the amount of Earnest Money

Deposit (E.M.D.) deposited with such tender shall be forfeited by the Corporation.

MANNER OF FILING TENDER: -

3. The Tenderer shall avoid overwriting and ensure that no correction is made in the tender. In case

of corrections in the tender, he shall put his initial near each correction. Tenders which are

incomplete, illegible, without signature or without initial near correction shall not be taken into

4. The person signing the tender shall indicate whether he is signing as a Proprietor or Authorized

Partner of the Partnership Firm or Authorized Representative, Manager or Director of the Company

or any other Business Establishment along with a Rubber Stamp of the Firm, Company or such

other Business Establishment. He shall also attach along with the tender a letter of authorization

for signing the tender.

5. (A) The Tenderer should be a Manufacturer, Authorized Dealer / Distributor and he will have to

Provide us the full address of the manufacturing place, as well as factory License copy.

(B) Turn Over for last 2 years

Tender Packing Material Glass/HDPE Bottle

6. The Tenderer is required to attach this set of tender conditions after signing each page thereof along

with the tender in token of complete and unconditional acceptance of all conditions of the tender

notice. Complete set of duly signed Tender Form and Tender Conditions should be attached with

Tender Part-A (Technical Bid). No dispute as regards these conditions shall be entertained by the

Corporation afterwards.

7. The Tenderer shall furnish details of Packing Materials offered for supply, List of Packing

Materials Quantity and Value already supplied, he should have supplied not less than 50% of the

total cost of Packing Materials offered, during the year in any of the last two years mentioned in the

Tender Part-B Price Bid.

8. The Tenderer shall furnish a sample of PACKINGMATERIALS Brand name thereon bearing

specifications as mentioned in the Tender Part – B Commercial Bid which it offers to supply to the

Corporation. The sample is to be furnished prior to or at the time of submitting Tender Part – A

Technical Bid. The Tenderer shall also depict details regarding complete specifications of the

sample and his/its name & address on this sample. Tenderers whose sample matches with these

specifications and also with the quality of sample kept at Corporation’s Office shall only be

considered for opening of Commercial Bids. Failure of the Tenderer to furnish a sample altogether

or without depicting aforesaid details thereon shall cause his/its tender liable to be rejected. Sample

of unsuccessful Tenderers will be returned to them after declaration of the name of successful

SUBMISSION OF TENDER: -

9. Tender Part-A i.e. Technical Bid are to be submitted in envelopes. The respective envelope should

be super scribed as Tender Part-A Technical Bid. Envelop should be sealed and kept in a cover

which should be super scribed as “Tender for Supply of PACKING MATERIALS”. The cover

should be addressed and sent to the Managing Director, Gujarat State Forest Development

Corporation Limited, “Vanganga” 78, Alkapuri, Vadodara – 390 007 so as to reach by18.00 hours

on Dtd.25-05-2026 through Speed Post/Courier/Hand Delivery. The tenders are required to be

tendered within the prescribed time limit.

10. Conditional tenders, tenders sent by telegraph or FAX, tenders otherwise submitted without

following the procedure prescribed in condition (6) or (7) above or tenders received after the

scheduled time and date of opening of tenders shall not be taken into consideration.

11. The Tenderer shall neither be allowed to make any alteration in the tender nor be permitted to

withdraw his tender after it is submitted.

12. Any Amendment or Corrigendum regarding this Tender will be published on our website only for

which Tenderers are requested to visit our website www.gsfdcltd.co.in regularly.

PRELIMINARY BID CONTAINING TENDER FEES AND EMD FOR E-TENDER: GSFDC/E-

Submission of Technical Bid documents (Part-A) of E-Tender in physical form as well as online mode:

i. The bidder has to submit the Technical Bid Documents (Part-A) online as well as in physical

mode. Bidders are required to upload the scanned copy of documents in online bid and to send

physically for verification purpose. However, the bidder may upload additional documents,

brochures; technical / other information etc. if desires to give with the bid.

ii. The bidder has to submit an undertaking form (Annexure-I) along with the Technical Bid

iii. Please note that the required documents should be invariably uploaded in online as well as

submitted physically as mentioned in e-tender. Any tender without required documents is liable

to be ignored and the tender may be rejected without entering in to any further correspondence

in this regard and no further reference will be made. The Price Bid of bidders, who technically

qualify, shall only be opened.

Tender Packing Material Glass/HDPE Bottle

Price BID (Part-B) (Online mode only)

I. Price Bid documents of E-Tender are to be submitted in online mode only, on the “(n) procure”

websitehttps://nprocure.comwithin the time limit fixed for submission.

II. If price bid is submitted in physical form, same will not be accepted. Only online submitted

Price Bids will be considered for evaluation.

III. Those bidders who do not submit the price bids in online mode will be out rightly rejected by

GSFDC. The Corporation shall not be responsible for opening of Price Bid sent physically.

IV. Once price is quoted by bidders in price bid it will not be changed under any circumstances

V. The price bid of those bidders who are technically qualified shall only be opened.

Please note that the required documents should be invariably uploaded in online/submitted in

physically as mentioned in tender. Any tender without required documents is liable to be

ignored and the tender may be rejected without entering in to any further correspondence in this

regard and no further reference will be made.

TENDERING PROCESS: -

13. The covers received within the time fixed for the purpose in Condition No.9 will be opened

At Dt.26-05-2026 at 13.00 hrs. In the first instance, envelopes of Tender Part-A Technical

Bids will be opened.

14. Commercial Bids will be opened after short-listing of eligible Technical Bidders. Commercial

Bids of Bidders whose sample fail to match with the prescribed specifications will not be

15. The tenders will be read out in the presence of the Tenderers by an officer authorized by the

Managing Director for the purpose.

16. The supplier can see the sample at Corporation office: -Purchase Section

17. The Managing Director reserves full right to accept or reject any or all the tenders or part

thereof, without assigning any reason thereof.

18. The Tenderer of the accepted tender shall be appointed as the Supplier and will be informed in

this regard through post individually by issuing Supply Order.

19. The tender conditions shall be binding on Tenderers until appointment as the Supplier. If any

of these conditions is violated, EMD of the defaulter supplier shall be forfeited.

20. The Supplier shall have to supply the material as per the specifications given in Tender Part–B

Commercial Bid (Annexture-1). The Supplier will have to give the details of batch/batches of

manufacturing of the material to be supplied, so that corporation can take sample for testing.

The supplier will have to supply material as per the purchase order within 30 days.

21. The Supplier shall stick to the time limit stipulated in Condition No.25. Under extremely

unavoidable circumstances, the Managing Director may grant extension of not more than

days for supply of the ordered quantity, provided the Supplier seeks extension of time by

making an application within the time limit of 30 days stipulated above. The decision of the

Managing Director in this regard shall be final and binding on the Supplier. If the supplier fails

to supply the material within stipulated time, in that case liquidated damages @ 0.50 % of the

price of balance quantity not exceeding of Rs.1 lakh in value maximum up to 10 % and in case

of price of balance quantity exceeding 1 lakh in value maximum up to 5 % will be recovered.

The supplier will have to deposit the liquidated damages by Demand draft/cash or else

Corporation will recover the amount from the Security deposit or from the amount available

with Corporation.

Tender Packing Material Glass/HDPE Bottle

22. If the Supplier fails to supply the material within the stipulated time limit of 30 days or within

the extended period granted as above, as the case may be, contract for supply of entire

unsupplied material will be terminated by the Corporation and the Supplier’s Security Deposit

will be forfeited.

Further, the Corporation will take all necessary steps to purchase the entire unsupplied material

at the risk and cost of the Supplier. In doing so, if the Corporation suffers any loss, it shall be

recovered from the supplier who shall have to pay the same to the Corporation within 10 days

of receipt of notice thereof.

23. (A) Since PACKING MATERIALS are to be used for packing / storage of Food/Drugs, good

quality of material is the essence of this contract.

(B) The corporation shall draw the samples of the material supplied at the factory and will get it

tested; the findings of the testing should be match with the specification given in Annexure-I.

The material which fails in the test will not be accepted and quantity so rejected shall lie at the

delivery point at the Supplier’s risk and cost and it shall be the Supplier’s responsibility tore

place the rejected quantity within 7 days. Corporation will not make any payment of such

material unless and until replacement of the rejected material is made by the Supplier free of

24. If the supplier fails to replace the rejected material within the stipulated period of 15 days, the

Corporation will be at a liberty to procure the material from elsewhere. In doing so, if the

Corporation suffers any loss, it shall be recovered from the supplier who shall have to pay the

same to the Corporation within 10 days of receipt of notice thereof.

25. The responsibility for safe transport of material to the delivery point shall be of the Supplier.

Any loss or damage caused to the material during transit for whatever reason shall be borne by

the Supplier. The Corporation shall not be in any way responsible for such loss or damage.

26. The rates accepted by the Corporation shall not he increased by the Supplier during the

currency of supply order and the Supplier unconditionally binds himself to supply the entire

ordered quantity without asking for upward revision in the rate for whatever reason.

EARNEST MONEY DEPOSIT:

27. The Tenderer is required to pay Earnest Money Deposit (EMD) equivalent to 3% of Total value

of supply mentioned in Tender Part-B Commercial Bid. EMD is required to be paid in the form

of Demand Draft/Pay Order drawn in favor of “Gujarat State Forest Development Corporation

Limited” issued by any Nationalized/Scheduled Bank payable at Vadodara. The tender

without any amount or proper amount of EMD will not be accepted. No interest is

payable on the amount of EMD.

28. (a) Registered SSI units which are engaged in production of the items covered in the Tender and

having Registration under MSME Part – II.

Registered with CSPO/NSIC/DGS&D are exempted from payment of tender fee as well as

(b) Such SSIunits are required to pay Security Deposit @ 3% of price Bid, before issuance of

Purchase Order, to them.

29. Successful Non-SSI Tenderer shall be required to pay Security Deposit @ 5 %.

30. Earnest Money Deposit received along with tenders of the unsuccessful tenders will be

refunded within 7 days.

Tender Packing Material Glass/HDPE Bottle

30. (a) The rates offered by the Tenderer shall be deemed to be for total quantity of supply and not

for any part thereof. The rates offered by the Tenderer for the part quantity will not be

accepted. However, the total quantity of supply mentioned in the Tender Notice is

approximate and Corporation reserves its unrestricted right to either increase or decrease the

total quantity by not more than 10%.

(b) The rates offered by the Tenderer shall be F.O.R. Delivery Point at Por-Ramangamdi G I DC,

Dist. Vadodara. The delivery point is 20 K M South of Vadodara on Ahmedabad – Mumbai

National Highway No.8.

(c) The Tenderer shall offer the rates exclusive of GST both in figures and words. The quotations

shall specify the liability of GST separately both in figures & words clearly as applicable.

Reference to following circulars of GOG finance department is invited as below: -

(I) Circular No.STA-2752/1173-k, Dtd-2nd May, 1962 (II) Circular No. GST- 1070/6246-7H.,

Dtd-30th January, 1971, these circulars shall be followed while considering the quotations

From the suppliers.

(d) A. GST Compliance:

The Contractor/Vendor agrees to comply with all the relevant and applicable provisions of

GST Legislation. This shall include but not limited to:

 The Contractor/vendor shall issue tax invoice, debit notes and credit notes mentioning

the specified details as per the provisions and within the time limits prescribed under

GST Legislation.

 Any adjustments and revision of tax invoices, debit notes and credit notes shall also be

made and issued as per the provisions and time limits prescribed under the GST

 In case of any advance payment being made to the Contractor/vendor, the

Contractor/vendor undertakes to raise the receipt voucher as required under the GST

 Ensuring that the invoice issued by the Contractor/Vendor is received by the GSFDCL

within 30 days from the issuance of the invoice.

 Submission of periodical returns as per GST law within specified time lines with

complete and correct details as may be prescribe.

(e) Reconciliation of Tax Payments and Matching Concept

Under GST Legislation, input credits will be available to GSFDCL based on matching concept

between GSFDCL and Contractor/Vendor on a transactional/invoice basis. Contractor/Vendor

hereby agrees that all payments due to him by GSFDCL shall be linked to proper discharge of

tax liability by the Contractor/vendor within statutory time limits. In the event of failure or non-

compliance by Contractor/vendor for any reasons whatsoever and/or credit not being made

available to GSFDCL, GSFDCL shall not release any future payment to the Contractor/vendor

as per below formula:

a. For all the Registered Vendor/Contractor, where Invoice value in excess of Rs.

1,00,000/-, Payment of GST Amount will be on hold subject to online reflection of

GST Credit in Form GSTR-2B, GSFDCL will only remit the Basic Invoice Value less

TDS Deduction/Other Deductions if any to vendor/contractor.

Tender Packing Material Glass/HDPE Bottle

b. For all the Registered Vendor/Contractor, where Invoice value below Rs. 1,00,000/-

will be processed with GST Amount, however same should be verified afterwards but

before making payment for the next invoice. Therefore, any vendor/contractor invoice

below Rs. 1,00,000/- will be paid off with GST for first time only, for next each invoice

will be processed only after getting the GST Credit of all such processed invoice in

earlier period.

Such holding of payments by GSFDCL shall not be considered as a breach of GSFDCL's

obligation under the Agreement.

Contractor/vendor shall be eligible for receipt of invoice value to the extent of taxes charged in

the invoice in accordance with agreed terms only after appropriate tax is credited to the

Government account and appropriate compliances have been complied with pertaining to its

previous transactions with GSFDCL as per the above formula.

(f) GST Compliance Rating:

The Contractor/vendor shall continuously maintain a high GST compliance rating score as per

the GST Legislation. If at any point of time the Contractor/vendor is reported as blacklisted as

per GSTN Compliance rating system, GSFDCL shall have the right to terminate the agreement,

PO or any other legal document executed between GSFDCL and Contractor/Vendor..

Any such termination shall be considered as a termination for cause due to vendor's/contractor's

non-compliance with applicable laws. GSFDCL may make payments to the Contractor/vendor,

for taxes charged in invoices due and payable by GSFDCL, subject to vendor/contractor

addressing all the pending discrepancies notified under GST Legislation, relating to payment of

taxes and filing of the necessary statutory returns in relation to transactions entered with

(g) Minimisation of Taxes

 The parties shall cooperate in good faith with each other to minimize tax liability tothe

extent legally permissible. Each party shall provide and make available to theother any

tax exemption certificates, or any other relevant documents, certificates or information

reasonably requested by the other party.

 The vendor/contractor shall provide necessary documentation as required by the

relevant statutes for any tax refund claims filed by GSFDCL with the Indian Revenue

 The Contractor/vendor shall cooperate fully with GSFDCL by providing necessary

documents and explanations in the event of any tax audit or other tax related.

proceedings/enquiries of GSFDCL.

It is also specifically agreed that if any amount of credit, refund or any other benefit is denied or

delayed to the GSFDCL or any penal charge is imposed on the GSFDCL due to

 Any non-compliance by the vendor/contractor including but not limited to failure to

upload details of supply on GSTN Portal, failure to pay GST to the Government; or

 Non-furnishing or furnishing of incorrect or incomplete documents/details/information

by the vendor/contractor.

Tender Packing Material Glass/HDPE Bottle

 The Contractor/vendor shall be liable to reimburse the loss (including but not limited to

tax credit loss, interest and penalty) which accrue to the GSFDCL on the aforesaid

 Alternatively, GSFDCL shall be entitled to withhold the payment to the extent of loss

incurred from the subsequent bills issued by the Vendor/Contractor.

 In a situation where there is no payment is due by GSFDCL to the vendor/contractor,

the vendor/contractor would reimburse GSFDCL any loss incurred.

(i) Anti-Profiteering

The vendor/contractor shall pass on any benefits which are mandatorily to be passed on to

GSFDCL as per the anti-profiteering provisions of GST legislations.

(j) GST Legislation

For this agreement, GST Legislation shall mean indirect taxes including but not limited to taxes

under the Central Goods and Services Tax Act, 2017, the Integrated Goods and Services Tax

Act, 2017, the respective State/UT Goods and Services Tax Act, 2017 and the Goods and

Services Tax (Compensation to State) Act,

32. The rates quoted shall be valid for 90 days from the date of opening of Tender Part – B

Commercial Bid and the Tenderer shall have no right to withdraw his offer.

33. If there are more than one Tenderers offering identical lowest rates, then such Tenderers will

basked to reduce their offer provided the rate is acceptable to the Corporation and thereafter the

decision regarding whether or not to accept the reduced rate shall be taken. If such Tenderers do

not agree to reduce their offer or all or anyone of them is not present at the time of opening of

Tenders, the decision as to which Tenderer’s tender should be accepted will be taken by draw

of lots and the result will be binding on all concerned Tenderers.

OTHER TERMS &CONDITIONS: -

34. The Supplier shall have to furnish such other documents as may be demanded by the

35. The Supplier shall not be allowed to transfer to other party his obligation to supply the material

to the Corporation without the written permission of the Managing Director

36. The Managing Director reserves full right to change, amend, alter or cancel any of the above

condition/s and/or quantity to be purchased up to the time fixed for receipt of tenders.

37. In case of breach of any of the conditions mentioned above, a suitable amount of liquidated

damages as decided by the Managing Director will be levied on the Supplier who shall have to

pay the same to the Corporation within 10 days of the receipt of notice thereof.

38. The Managing Director also reserves full right to discontinue acceptance of tenders up to the

time limit fixed for receipt of tenders if deemed necessary to do so keeping in view the

circumstances prevailing then.

39. The payment for the material accepted by the Corporation shall be made by RTGS/NEFT

within 30 days of receipt thereof.

40. Security Deposit of the Supplier shall be released by the Corporation after 30 days of full

execution of the supply order.

Tender Packing Material Glass/HDPE Bottle

JURISDICTION: -

41. All disputes and suits arising out of this contract shall be subject to the jurisdiction of Vadodara

Vadodara MANAGING DIRECTOR

We have carefully read all above conditions and they are acceptable to and binding on us and we agree

to abide by the same.

Place: Signature

Date: - -2026 Name of Tenderer:

Tender Packing Material Glass/HDPE Bottle