CIVIL BECAFE EXPRESS TYPE AT NAGESHWAR FUEL CENTRE

BE EXPRESS TYPE TYPE NAGESHWAR FUEL CENTRE

TERRITORY MANAGER.

BHARAT PETROLEUM CORPORATION LTD,

BHARAT PETROLEUM CORPORATION LIMITED,

TERRITORY MANAGER, RANCHI

BHARAT PETROLEUM CORPORATION LIMITED,

TABLE OF CONTENTS

1) Annexure I Preamble

2) Annexure II Instruction to Bidders

3) Annexure III Terms and Conditions

4) Annexure IV Special Terms and Conditions

4) Annexure IV Integrity Pact

5) Annexure V Canopy Specifications

4) Annexure VI General Terms and Conditions of Tender

TENDER CALENDAR

Activity End Date/Time

Bid Submission 13.03.2025 22:00 HRS

Priced Bid Opening 28.03.2025 10:30HRS

Annexure I - Preamble

1. Quotations are invited from those vendors registered with BPCL, with keenness to work in RANCHI Territory

and to whom request for quotation has been sent. Please quote your best rates.

2. Vendors who have been “Black listed” or have currently been put on “Holiday List”, by virtue of unsatisfactory

performance, by any office of BPCL, are not eligible to quote for this tender. Quotations received from such

vendors, shall be rejected.

3. The tender document has been uploaded on the BPCL E-Procurement web BPCL (eproc.in)All tenderers have

to obtain digital signing certificate from any suitable certifying agency.

4. Using the digital signing certificate, vendors have to download the entire document and thoroughly go through

the same. All documents have to be uploaded on the appropriate place in the E Procurement web site. After

uploading the documents & digitally signing the declarations, tenderers have to place their price bids as well on

the E-Procurement portal & encrypt the same with their digital signatures.

5. All the bids shall be evaluated from the inputs made by the tenderers on the E -Procurement portal. Hard

copies of the bids need not be submitted to this office, since the same shall not be considered for evaluation.

6. Signed hard copies will have to be submitted to BPCL by the successful bidder and / or by other bidders on

demand by BPCL.

7. On opening of the tender vendors will be notified via email and the bids of all bidders can be viewed by logging

into the E Procurement web site.

8. It is understood that the tenderers have thoroughly gone through the entire information placed in the tender

enquiry & are committed to abide by the same.

9. This is a Single Bid Tender. The tender comprises of two steps:

a. Agreeing to the terms and conditions of tender

10. Only those vendors who have agreed to the specifications and the terms and conditions of the tender shall be

allowed to bid for the tender.

11. The online bidding process is available in the E Procurement website. For further guidance and help you may

contact E-Procurement Technologies Ltd representative in Eastern Region Mr Chandan Bera at 9851945660 or

the BPCL Office. Alternately additional contact numbers are available in the E Procurement website.

https://bpcleproc.in

12. Submission of bids by the vendor will construe that all the documents enclosed with the tender has been read

, understood and agreed. -If the tenderer has been disqualified from the tender process prior to the award of the

contract in accordance with the provisions of the Integrity Pact, BPCL shall be entitled to

demand and recover from Tenderer Price reduction amount by forfeiting the EMD/Performance Guarantee as

per provisions of the Integrity Pact.

-If the contract has been terminated according to the provisions of the Integrity Pact, or if BPCL is entitled to

terminate the contract according to the provisions of the Integrity pact, BPCL shall be entitled to demand and

recover from contractor, Price reduction amount by forfeiting the Performance Guarantee amount as per

provisions of the Integrity Pact.

13. For downloading the tender document & for participating in the tender and submitting your bid, please visit

the web site BPCL (eproc.in)

14. Bids/instruments will not be allowed to be submitted after the due date and time of closing of tender. BPCL

does not take any responsibility for any delay in submission of bid due to connectivity problem or non-

availability of site and/ or other documents to be submitted in physical form due to postal delay. No claims on

this account shall be entertained.

15. For clarifications, if any, please feel free to contact the undersigned on any working day between

Rumit Palmu Lepcha,

BHARAT PETROLEUM CORPORATION LIMITED,

NILE COMPLEX ,RANCHI:

Annexure II - Instructions to Tenderers

1. Competitive offers are invited from all parties registered with BPCL Becafe Shop in Shop Work at

Rajhans Filling Station at Ranchi Territory. Detailed technical specifications, quantities etc. have been

provided in this tender document.

LOCATION:- RAJHANS FILLING STATION RAMPUR RANCHI TERRITORY, RANCHI (JHARKHAND).

SR.N DESCRIPTION HSN/SAC SAP NO. QTY UNIT RATE AMOUNT

2 BLDG MASONRY BRICK FOUNDN CM 1:4 995414 7007633 3.070 M3

3 KITCHEN COUNTER 995414 9012771 2.000 M2

4 CARP CORIAN COUNTERTOP 995414 9023976 2.000 SQM

5 PLMB SAN KITCH SINK+DB 400x915 995414 9003450 1.000 EA

6 FLR VITRIFIED TILES . P/F WALL DADO 995414 9026105 7.000 SQM

7 SnF CHECK-OUT COUNTER 995414 9000026 1.200 EA

8 CARP FRAME WOOD WPC 2 REB 995414 9021539 2.000 RM

9 ANGLE VALVE 995414 9030534 1.000 NO

11 ELE . Indust sokt otlt 63 AMP 995414 9014822 1.000 EA

12 Sup n Fix LOGO FOR NRVI 995414 9000597 1.000 EA

13 MODULAR KITCHEN 995414 9036207 5.600 SQM

14 Cleaning FALSE FLOOR 995414 9010145 9.300 M2

15 AL COMPO PANELLING 995414 9033413 2.000 M2

16 WOOD DOOR FRAME 995414 9035344 4.000 M3

17 SANITARY . SCI NAHANI TRAP 100mm 995414 7007352 1.000 EA

18 MAG TRC LIGHT 995414 9030628 6.000 NO

20 DOWNLIGHT 995414 9036154 4.000 EA

21 DIMMABLE LIGHT 8670 995414 9030840 4.000 NO

CENTRAL GST @ 9.00%

STATE GST @ 9.00 %

2. The tender is for a period of twenty-four months from the date of placement of contracts. However, annual

requirement is as per best estimate is given in the Price Bid Section.

3. Based on the documents submitted by the bidders, Price bids shall be opened & considered for evaluation,

for only those bidders who has agreed to all terms and conditions will be considered for evaluation by TEC

committee. A comparison of all such Price Bids shall be done to identify the L1 bidder. Job shall be awarded to

4. Tenderers are requested to carefully study all the documents/ annexures, and understand the terms &

conditions, specifications, etc., before quoting their rates. In case of doubt, written/ e-mail clarifications should

be obtained, but this shall not be a justification for late submission of the bid or request for extension of due

date. Offers should strictly be in accordance with the tender terms & conditions and our specifications.

5. All the supporting documents submitted by the tenderers should be legible, signed, stamped and attested by

the authorized signatory as specified below in clause

6. The authorized signatory shall be:-

a) Proprietor in case of proprietary concern.

b) Authorised partners in case of partnership firm.

c) Director, in case of a limited Company, duly authorized by its board of directors to sign.

7. If for any reason, the proprietor or the authorised partner or director as the case may be are unable to

sign the document, the said document should be signed by the constituted attorney having full authority to

sign the tender document and copy of such authority letter as also the power of attorney, duly signed in the

presence of a Notary public should be submitted along with the bid.

8. Bids submitted after the due date and time and those not in the format or not in conformity with the

prescribed terms and conditions or specifications shall be summarily rejected and no further

correspondence/ enquiries shall be entertained on the issue. No responsibility shall be taken by the

Corporation for bids not submitted in time and/or the instruments received late due to postal delay and no

claims on this account shall be entertained.

9. The rates quoted should not have any quantity restrictions. Incomplete offers or offers received with

deviations / subjective or counter conditions/ quantity restrictions are liable to be rejected and no further

correspondence / enquiries on this issue by the tenderer shall be entertained.

10. Unsolicited / conditional discounts if offered by any party will not be considered and offers of parties

offering such unsolicited discounts are liable to be rejected.

11. The offer submitted by the tenderer shall be valid for acceptance for a period of 180 days from the date

of closing of the tender. In case of successful tenderers, the finalised rate shall remain valid till conclusion of

the contract in all respects.

12. ACCEPTANCE OF THE OFFER BY THE CORPORATION:. Any terms and conditions attached/ printed

overleaf by the Tenderer in his offer will not be binding on BPCL. Tenders with counter or subjective

conditions are liable to be rejected.

a. Evaluation of the Bid: - All parties shall be evaluated on the Bid criteria. Based on information

provided by the tenderer & submission of documents, the Bid shall be evaluated.

b. Evaluation of the Price Bid

i. Price bid of only those tenderers shall be considered who has totally accepted the terms

and conditions of the tender and the specifications of the pre fab canopy.

ii. The evaluation of the price bid, in the first instance, will be based on the Net Delivered

Price (NDP) calculated cumulatively for each item of the Price Bid Bill of Quantities. Ranking

of vendors, if required for the purpose of negotiations, will be based on the original

iii. BPCL reserves the right to negotiate with tenderers and counter offer a rate if required.

Tenderers may have to attend the concerned office of the Corporation for negotiations/

clarifications if required at their own cost, in respect of their quotations without any

commitment from the Corporation.

iv. In the event it becomes necessary for BPCL to procure Pre Fab canopies at different

rates, then BPCL reserves the right to make order allocation in such a way so as to enable

BPCL to get the maximum advantage.

v. Track record or any other parameter considered relevant by BPCL may also form a

criterion for order placement.

vi. In the event that same rate is quoted by 2 or more tenderers, and even if they

are acceptable to BPCL, BPCL is not bound to either accept all such offers or to equally

distribute the requirement for Pre Fab Canopies amongst the tenderers who have quoted

vii. Notwithstanding the above, BPCL is not bound to accept the lowest offer and reserve

the right to reject any and / or every tender without assigning any reason whatsoever and

/or place order on one or more tenderers and /or carry out negotiations with any tenderer in

the manner considered appropriate by BPCL.

viii. BPCL also reserves the right to reject any un-workable offer. Purchase preference

would be given to Public Sector Enterprises as per directives of the Government of India.

ix. In the event the tenderer who has offered the best rates, fails to perform the fabrication,

supply & erection of the Pre Fab Canopies, in the manner as stipulated in the contract,

BPCL may place orders with the next best tenderers, if considered necessary.

13. It shall be understood that every endeavour has been made to avoid errors which can materially affect

the basis of the tender and the successful Tenderer shall take upon himself and provide for risk of any

error which may subsequently be discovered and shall make no subsequent claim on account thereof.

14. Courts in the city of Kolkata alone shall have jurisdiction to entertain any application or other

proceedings in respect of anything arising under this tender either before or after or during finalisation of

16. List of abbreviations used :

a. The terms “BPC”, “BPCL”, The Corporation and the Company in the appropriate context

means Bharat Petroleum Corporation Limited, the Company registered under Companies Act

and includes its successors and assignees.

b. The term “PESO” in the appropriate context means Petroleum, Explosive and Safety

c. The term “BIS” in the appropriate context means Bureau Of Indian Standards.

d. The term “OITC” in the appropriate context means Oil Industry Technical Committee.

e. The term “OMC” in the appropriate context means PSU Oil Marketing Companies viz.

M/s Indian Oil Corpn. Ltd, M/s Bharat Petroleum Corpn. Ltd., M/s Hindustan Petroleum Corpn. Ltd.

and M/s IBP Co. Ltd.

f The term “UT” in the appropriate context means Union Territory

g. The term “PSU” / “PSU Oil Company” in the appropriate context means Public Sector

Undertaking Oil Marketing Companies

h. The term “PSE” in the appropriate context means Central Public Sector Enterprise

i. The term “LoI” in the appropriate context means Letter of Intent

j. The term “PO” in the appropriate context means Purchase Order

k. The term “PR” in the appropriate context means Price Reduction

l. The term “NDP” in the appropriate context means Net Delivered Price

m. The term “VAT” in the appropriate context means Value Added Tax

n. The term “ITC” in the appropriate context means Input Tax Credit

Annexure III - Terms & conditions

1) a)The successful tenderers on whom Contract/ Purchase Order is placed shall duly comply with

as per technical specifications described in detail in the price bid, at various BPCL retail as per the rate

and delivery schedule specified in the Contract/ Purchase Order placed by the Corporation on the

successful tenderer/s.

b) The Successful tenderer/s shall provide stability certificate for the design, as well as for the erected

structure, duly endorsed & certified by a qualified Structural Engineer. The structural Engineer should

either be a member of the Institute of Engineers or should compulsorily be a Post Graduate in

Structural Engineering. The Proof of qualification of the Structural engineer has also to be submitted

along with this certificate.

c) Successful tenderer should ensure that work meant for BPCL retail outlets strictly comply with the

specifications and/or any written instructions given by BPCL.

d) This is basically a rate contract and quantities are not guaranteed. However, BPCL reserves the

right to increase the contract quantity up to 20% of the original contract quantity and the successful

tenderer shall be bound to accept such increase in contract quantity. Any increase over and above 20%

of original contract quantity shall be done only after obtaining written confirmation from the successful

2) AGREEMENT a) The successful tenderer shall enter into an agreement to execute the job related

a) Price payable anopy job shall remain same as per the Contract/ Purchase order awarded to the

successful tenderer, for the entire period of the contract. b) This price shall be inclusive of all taxes, levies,

etc. Only Service Tax shall be payable extra as per prevalent norms. No additional, destination Octroi

(if any) etc. will be reimbursed.

4) QUALITY CONTROL / SUSPENSION

a) The successful tenderer is required to strictly adhere to the quality/ inspection & testing procedures

stipulated in the tender document.

b) Without prejudice to the other provisions of the Contract, BPCL reserves the right to order

suspension of production and supplies of the Prefab canopy by the successful tenderer in case any

lapse in quality is detected by the site in charge or by any officers/ representatives of BPCL, or if any

lapse is reported by any statutory authority or, malpractice detected by any authority etc. at any time

during the currency of the Agreement.

c) Such suspension orders will be intimated in writing by fax and/ or Registered Post by the

Corporation to successful tenderer. On receipt of suspension order successful tenderer shall carry out

detailed root-cause analysis of the quality problem.

d) Corrective and preventive actions to be taken for a particular type of failure should be identified and

implemented by the successful tenderer. The successful tenderer shall submit an action-taken report,

to BPCL. BPCL shall revoke the suspension based on the adequacy of this action-taken report.

e) The successful tenderer will be required to complete all actions necessary to obtain clearance from

Corporation for resumption of production and despatch at the earliest but not later than 30 days from

the date of suspension.

f) If request for the clearance from Corporation is not applied for within the said period of 30 days, the

Corporation shall have the rights solely at its discretion to cancel the remaining order quantity, without

prejudice to any other right as may be available to the Corporation both under law and the contract

terms contained in this agreement for the recovery of the damages.

g) Despite the order of suspension, if the successful tenderer produces and/or

despatches any consignment, the Corporation shall be entitled to refuse taking delivery of such

consignments and the successful tenderer shall not be entitled to claim any damage or compensation

for any loss that may occur to him, from BPCL on account of refusal to accept such consignment. In

such cases BPCL shall take necessary action which may be deemed fit against the successful

tenderer including withdrawal/ termination of the agreement.

h) Whenever the successful tenderer is under suspension, the call off/ allocation for the suspended party

may be pruned to the extent of undelivered quantity against that call off/ allocation at the sole

discretion of BPCL.

Extra cost, if any, borne by BPCL while procuring (from other supplier/s) and/ or placing such

shortfall quantity to the short-supplied location, as outlined above, shall be recovered from the

defaulting vendor as per clause 7 below.

i) Extra cost, if any, borne by BPCL while procuring (from other suppliers) and/or placing

pruned quantity, as outlined above, to the designated plant shall be recovered from the

defaulting vendor as per “Risk Purchase” clause 7 below.

5) DELIVERY SCHEDULE / REVISION BEFORE EXPIRY OF DELIVERY SCHEDULE

a) Based on the actual requirements, BPC will be placing the call-offs (also called PO or allocations)

from time to time. The successful tenderer shall be bound to accept call-offs up to 120% of the

contract quantity. In case BPCL requires additional supplies (over and above the said 120% pro-rata

level) during any period, then it can place call-offs for such additional quantities after getting a

written confirmation from the successful tenderer. DELIVERY SCHEDULE IS MAXIMUM 10 WEEKS

FROM THE DATE OF PO OR CALLOFF. IF THE SITE IS NOT CLEAR THE DELIVERY SCEHDULE

WILL START FROM THE DATE OF HANDING OVER OF CLEAR SITE FOR FOUNDATION WORK.

b) The successful Tenderer shall supply the Prefab Canopy within 10 weeks from the date of

placement of PO/LOI. The successful Tenderer shall note that the date of completion of all jobs

related to fabrication, supply & erection of the Pre fab canopy at any site i.e. the Location of the

Corporation as advised by the Corporation shall be considered as the date of completion of the supply

as per the Order. In short the actual delivery shall mean the date of completion of the whole job in all

respect at the location.

c) In the event of the successful Tenderer anticipating difficulty to meet the delivery schedule for

reasons not attributable to him, the successful tenderer should submit a written request for extension, in

case he desires the extension, explaining the reasons for the delay. It will be the Corporation’s sole

discretion to accept or reject the request. The Corporation will evaluate the request of the successful

Tenderer and in case the Corporation is satisfied, the Corporation may grant a suitable time extension

and advise the revised delivery schedule. The decision of the Corporation in this regard will be final and

binding on the successful Tenderer.

d) Payments shall be made at the rate on which call offs/ PO/ allocations have been issued. This shall

also apply to cases where time extension for delivery has been granted by BPCL.

6) FAILURE AGAINST DELIVERY SCHEDULE AND PRUNING & REALLOCATION FOR

QUANTITIES UNDELIVERED:

a) BPC shall review the supply position after completion of the Delivery

Schedule. If the successful Tenderer fails to adhere to the said Delivery Schedule as per

para 5(a) above or Revised Delivery Schedule which may be given as per 5(c) above, the

following provisions shall apply:-

i) BPC may prune and reallocate the quantities short supplied by the Successful Tenderers who

could not meet the schedule given.

ii) Alternatively BPC may consider accepting late delivery of consignment already dispatched

by the Successful Tenderer before the scheduled date of delivery, based on request by such

Successful Tenderer who could not meet the schedule given.

b) Payment in such cases shall be done as per clause 5(d) above.

c) In the event of some of the Successful Tenderers failing to complete the supply even after

grant of time extension, BPCL shall have the discretion to prune all such undelivered

quantities and reallocate to other suppliers as decided by BPC.

d) Extra cost, if any, borne by BPCL while procuring (from other suppliers) and/or

placing such shortfall quantity, as outlined as above, shall be recovered from the

defaulting vendor as per clause 7 below.

e) The limitation on order quantity will not be applicable for the reallocation of pruned

f) BPC decision in regard to Pruning & Reallocation on case to case basis and the

methodology followed shall be final.

7) RISK PURCHASE

a) In case the Successful tenderer fails to supply the material as per the delivery schedule/revised

delivery schedule due to any reason whatsoever, including suspension, BPCL reserves the right to

procure similar material at the Successful tenderer’s risk, cost and responsibility from other sources or

even from the same tenderer (on successful tenderer s request and at BPCL’s sole discretion). The

successful tenderer shall have to bear the differential cost between what would have been payable to

him/ her and the cost actually paid by BPCL for such procurement and/or placement of such shortfall

b) In case the party is under suspension at the start of the month, no orders will be released.

However, proportionate order quantity due from the party, as described in clause 4 as above, shall be

procured from other parties under risk purchase.

c) Such penalty shall be levied over and above the PR recoverable from the party on account of such

non delivery of such material. However if the successful tenderer informs BPCL about his/ her inability

to supply the material within 7 days of placing of call-off/PO then no PR for non-supply shall be levied.

However, successful tenderer shall still be liable to pay the differential risk purchase amount mentioned

d) If due to any breach committed by the Supplier, the order is terminated, the Supplier will be liable to

make good the loss or damage suffered by the BPCL in line with clause (a) above.

8) RECOVERY OF OUTSTANDING AMOUNTS

a) It is also agreed and understood that for the purpose of calculating the damages recoverable, it will

be assumed that the contract continued to remain valid even after expiry of the contract period and

BPCL can recover such amounts from the pending bills of/ Supply and Performance Guarantee amount

deposited by the Successful Tenderer.

9) FORCE MAJEURE: The Contract is subject to standard FORCE MAJEURE conditions set out hereunder:

a) If at any time during the continuance of the contract, the performance in whole or in part or any

obligation of either party under the contract shall be prevented or delayed for a continuous period of

more than seven days by reasons of any war, hostility, acts of public enemy, civil commotion, sabotage,

fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, any order or decree of

any Government or Governmental Authority or rationing, whether imposed by law, decree, regulation or

voluntary co-operation of BPCL at the insistence or request of the MOP & NG or person purporting to

act thereof (hereinafter referred to as EVENTS) then, provided notice of happening of any such

event(s) with supporting proof required thereof, is given by either party to the other within 15 days from

the date of occurrence thereof, neither party shall by reasons of such event, be entitled to terminate the

contract nor shall either party have any claim for damage against the other in respect of such non-

performance or delay in performance, and the deliveries under the contract shall be resumed as soon

as practicable after such event has come to an end or ceased to exist.

b) In the event of any shortfall in the delivery due to occurrence of a force majeure event for a

continuous period of 30 (thirty) days or more, Corporation may solely at their discretion reduce the total

contracted quantity, to the extent of the quantities which were required to be supplied during the

existence of the force majeure conditions on a prorata basis, and the successful tenderer shall not be

entitled to claim any damages from the Corporation on account thereof. Nor the Corporation shall be

entitled to claim damages from the successful tenderer on account of non-delivery of such Valves

pruned from the total contracted quantity

10) RAW MATERIAL

a) The successful tenderer is exclusively responsible for procurement of all raw materials conforming

to applicable specifications and quality to meet the delivery schedule. Results of tests carried out by the

successful tenderer on any of the bought-out items, have to be submitted to this office.

b) In respect of the components which are required for the manufacture of Prefab Canopies, the

successful tenderer shall from time to time during the currency of this Contract inform BPCL, the list of

such items including the names and addresses of the suppliers of such items and the

measures taken for ascertaining the quality assurance of such items.

c) BPCL reserves the right to specify the name of reputed/reliable/ established vendors from whom

raw materials and components shall be procured. In such case, successful tenderer shall procure such

raw materials and components from BPCL approved parties only.

11) TERMINATION Notwithstanding anything contained in the Contract, BPCL shall have the right to

terminate the Contract upon or at any time of the happening of any of the following events:-

a) If the successful tenderer shall commit a breach of any of the terms and conditions of the contract

and fails to remedy such breach within 15 (fifteen) days of the receipt of the written

notice from the Corporation in regard thereto.

b) On the death or bankruptcy of the successful tenderer if he be an individual.

c) On the dissolution of the firm if the successful tenderer happens to be the Partnership firm.

d) Liquidation, whether voluntary or otherwise, or the passing of an effective resolution for winding up of

the business of the successful tenderer if it be a company.

e) On selling of the facilities or assets to any other individual or company.

f) If any attachment is levied or continues to be levied for a period of fifteen days or more upon the effects of

the successful tenderer or of any individual or partner of the successful tenderer s firm.

g) If it is established that the successful tenderer has been indulging in malpractice, unauthorised

manufacturing, or on such other grounds that is considered by the Corporation to be in contravention to the

contractual obligation.

h) The Corporation has right to so terminate the contract shall be without prejudice to any other right and

remedy available against the successful tenderer including the right for recovery of damages if any from the

successful tenderer, and in the event of the Corporation so terminating the contract, the Corporation shall

not be liable to pay any compensation or damages in consequence of such termination to the successful

i) Successful tenderer is supposed to have a good track record and clear credential in the past. If it is found

indulging in any unauthorised activities at any time, even in the past, then the Corporation shall have the

liberty to take appropriate action as deemed fit including rejection, termination immediately on receipt of

such information.

12) ASSIGNMENT/SUB-CONTRACTING

The successful tenderer shall not sublet the contract or assign any part of the order to any

person/firm/company without prior written consent from the Corporation.

13) ARBITRATION

a) Any dispute or difference of any nature whatsoever any claim, cross claim, counter-claim or set-off

or regarding any right, liability, act, omission or account of any of the parties hereto arising out of or in

relation to this agreement other than those in respect of which, the decision of any person is, by the

purchase order or Agreement, expressed to be final and binding, shall be referred to the sole arbitration

of the Director (Marketing) of the Corporation who may either himself act as the arbitrator or nominate

some other Officer of the Corporation, irrespective of his relationship with the corporation, to act as the

Arbitrator. The successful tenderer will not be entitled to raise any objection to any such arbitrator on

the ground that the arbitrator is an officer of the Corporation.

b) In the event of the Arbitrator to whom the matter is originally referred to being transferred, he shall

be entitled to continue with the Arbitration proceedings notwithstanding his transfer, unless the Director

(Marketing) at the time of such transfer or at any time thereafter, designate another person to act as

Arbitrator in his place in accordance with the terms of this agreement.

c) In the event of the Arbitrator to whom the matter is originally referred, vacating his office or being

unable to act for any reason, the Director (Marketing) at the time of vacation of office or inability or

refusal to act, shall designate another person to act as arbitrator in accordance with the terms of this

d) The Arbitrator newly appointed by the Director (Marketing) under clause (b) or under clause (c)

above shall be entitled to proceed with the reference from the point at which it was left by his

e) It is an express term of this contract that no person other than the Director (Marketing) or a person

nominated by such Director (Marketing) of the Corporation as aforesaid shall act as Arbitrator

f) The award of the Arbitrator so appointed shall be final, conclusive and binding on all parties to the

agreement subject to the provisions of the Arbitration and Conciliation Act , 1996 or any statutory

modification or re-enactment thereof and the rules made thereunder for the time being in force shall

apply to the Arbitration proceedings under this clause.

g) The award shall be made in writing and published by the Arbitrator as required under the law.

h) The arbitrator shall have power to order and direct either of the parties to abide by, observe and

perform all such directions as the arbitrator may think fit having regard to the matters in difference i.e.

dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and

/or documentary as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all

powers under the Arbitration and Conciliation Act, 1996 or any subsequent amendment thereof,

including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before

i) The party against whom the arbitration proceedings have been initiated , that is to say, the

respondent in the proceeding, shall be entitled to prefer a cross–claim, counter-claim or set-off before

the arbitrator in respect of any matter in issue arising out of or in relation to the agreement without

seeking a formal reference for arbitration to the Director ( Marketing) for such counter-claim, cross-

claim, or set-off and the arbitrator shall be entitled to consider and deal with the same as if the matters

arising therefrom have been referred to him originally and deemed to form part of the reference

made by the Director (Marketing).

j) The arbitrator shall be at liberty to appoint, if necessary, any accountant or engineer or other technical

person to assist him and to act on the opinion taken from such person.

k) The arbitrator shall have power to make one or more awards whether interim or otherwise in

respect of the dispute and difference and in particular will be entitled to make separate awards in

respect of claims or cross -claims of the parties. The arbitrator shall be entitled to direct anyone of the

parties to pay the costs of the other party in such manner and to such extent as the Arbitrator may in

his discretion determine and shall also be entitled to require one or both the parties to deposit funds in

such proportion to meet the Arbitrator s expenses whenever called upon to do

14. JURISDICTION

The parties hereby agree that the courts in the city of K O L K A T A alone shall have jurisdiction to entertain

any application or other proceedings in respect of anything arising under this Agreement and any award or

awards made by the sole arbitrator hereunder shall be filed in the concerned courts in the aforesaid city only.

15. VALIDITY OF THE CONTRACT

The total requirement shown in this tender enquiry is for the period of Twenty four months from the date of

signing the agreement with BPCL. In case of any dispute in the interpretation of the terms and conditions of the

tender, the decision of the Corporation in this matter shall be final and binding. The validity period of the tender

may be increased by one more year or the quantity may be doubled, in case the same is mutually agreeable to

BPCL and the successful tenderer.

SPECIAL TERMS & CONDITIONS

1. Security Deposit of 1 lakhs or 10% of contract value is payable at BPCL Ranchi is to be

submitted by L1 vendor.

2. Orders will be issued in the form of #Work Order / Agreement# from the office of the

undersigned / locations.

3. Bills will be settled by RANCHI Territory as per agreed payment terms for each job against

4. The rates will remain firm till the completion of work in all respects.

5. Periodical inspection of works / material will be carried out by our authorised person.

6. The vendor shall provide latest Photostat copy of the statutory benefits made to the employees

who are in their payroll (i.e. Provident Fund / Sales Tax Registration etc. ESIC or Work

Compensation Act)

8. Power / Water and all other related equipment towards execution of work has to be arranged

by the contractor.

9. Payment terms will be 100% to be paid immediately and BG Claue of PO value is applicable for

12 months. The value of the bank guarantee will be equivalent to the 10% of the invoice value

and the same should be submitted to the respective Territory / Construction Engineers.

10. No mobilization advance will be given. Price escalation during the validity period will not be

entertained and also extendable for one more year with mutual consent.

11. In case of any discrepancy between the General Conditions of Tender and Special Conditions

of Tender (as mentioned above), the Special Conditions of Tender shall prevail.

12. At the sole discretion of the company, the contractor can receive up to 90% of the payment

for the cost of work done. Interim bills should be duly supported by the measurements of work

actually done. (All payments shall be subjected to deduction of Income Tax as may be applicable

from time to time.)

13. No hot work will be allowed inside the site.

14. a.) The successful tenderer has to investigate the soil condition before designing the canopy

and foundation. On receipt of the Purchase Order the vendor shall visit the site and consider all

local factors including wind velocity and seismic zone as per IS 875 and design the canopy as per

the specifications.

b.) Provide reactions for designing the foundations of the Canopy

c.) The design for the canopy has to be submitted before commencement of work along with

certification of stability confirming that canopy is designed as per IS 875 or based on factors

prevalent at site whichever is higher.

d.) Bills will be settled by the respective RANCHI Territory against each P.O. issued. Please note

that the minimum capacity required by BPCL is 2 Canopies per month.

15. The rates quoted must be delivered rates inclusive of cost of material, fabrication, erection,

excise / custom duty, WCT, sales tax, BST, VAT AND ALL OTHER RELEVENT TAXES. The rates

are also to include loading, unloading and transportation. Octroi, Entry / Exit. Service Tax will be

paid extra as per Govt Rate.

16. Penalty terms: 0.5% of the invoice value per week subject to a maximum of 5% will be

deducted for each call off for delay in deliveries over and above the period mentioned above.

17. The Bill for the completed job have to be raised immediately after completion of the work and

the payment will be made within 30 days of submission of the bill with required certificates

(Warranty for ACM etc.). If it is not cleared, compensation to the extent of interest rate 2% per

month will be payable by BPCL (mechanism of recovery to be decided mutually).

LOCATION:- RAJHANS FILLING STATION RAMPUR RANCHI TERRITORY, RANCHI (JHARKHAND).

SR.N DESCRIPTION HSN/SAC SAP NO. QTY UNIT RATE AMOUNT

2 BLDG MASONRY BRICK FOUNDN CM 1:4 995414 7007633 3.070 M3

3 KITCHEN COUNTER 995414 9012771 2.000 M2

4 CARP CORIAN COUNTERTOP 995414 9023976 2.000 SQM

5 PLMB SAN KITCH SINK+DB 400x915 995414 9003450 1.000 EA

6 FLR VITRIFIED TILES . P/F WALL DADO 995414 9026105 7.000 SQM

7 SnF CHECK-OUT COUNTER 995414 9000026 1.200 EA

8 CARP FRAME WOOD WPC 2 REB 995414 9021539 2.000 RM

9 ANGLE VALVE 995414 9030534 1.000 NO

11 ELE . Indust sokt otlt 63 AMP 995414 9014822 1.000 EA

12 Sup n Fix LOGO FOR NRVI 995414 9000597 1.000 EA

13 MODULAR KITCHEN 995414 9036207 5.600 SQM

14 Cleaning FALSE FLOOR 995414 9010145 9.300 M2

15 AL COMPO PANELLING 995414 9033413 2.000 M2

16 WOOD DOOR FRAME 995414 9035344 4.000 M3

17 SANITARY . SCI NAHANI TRAP 100mm 995414 7007352 1.000 EA

18 MAG TRC LIGHT 995414 9030628 6.000 NO

20 DOWNLIGHT 995414 9036154 4.000 EA

21 DIMMABLE LIGHT 8670 995414 9030840 4.000 NO

CENTRAL GST @ 9.00%

STATE GST @ 9.00 %

Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The Principal",

………………………...……………………..hereinafter referred to as "The Bidder/Contractor/Supplier"

The Principal intends to award, under laid down organization procedures, contract/s for Annual Rate Contract for

Prefab Canopies at Retail Outlets in CRFQ Reference 1000359488. The Principal values full compliance with all

relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in

its relations with its Bidder/s, Contractor/s and Supplier/s. In order to achieve these goals, the Principal cooperates

with the renowned international Non- Governmental Organisation "Transparency International" (TI). Following TI's

national and international experience, the Principal will appoint an Independent External Monitor who will monitor

the tender process and the execution of the contract for compliance with the principles mentioned above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following

a) No employee of the Principal, personally or through family members, will in connection with the tender, or the

execution of the contract, demand, take a promise for or accept, for himself/herself or third person, any material or

immaterial benefit which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason. The Principal will, in

particular, before and during the tender process, provide to all Bidders the same information and will not provide to

any Bidder confidential / additional information through which the Bidder could obtain an advantage in relation to

the tender process or the contract execution

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the

relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform

its Vigilance Office and in addition can initiate disciplinary actions.

Section 2 - Commitments of the Bidder / Contractor/Supplier

(1) The Bidder / Contractor/Supplier commits itself to take all measures necessary to prevent corruption. He

commits himself to observe the following principles during his participation in the tender process and during the

contract execution.

a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm, offer, promise or give to

any of the Principal's employees involved in the tender process or the execution of the contract or to any third

person, any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange, any

advantage of any kind whatsoever during the tender process or during the execution of the contract.

b) The Bidder / Contractor/Supplier will not enter with other Bidders into any undisclosed agreement or

understanding, whether formal or informal. This applies in particular to prices, specifications, certifications,

subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to

introduce cartelisation in the bidding process.

c) The Bidder / Contractor/Supplier will not commit any offence under the relevant Anti-Corruption Laws of India;

further the Bidder / Contractor/Supplier will not use improperly, for purposes of competition or personal gain, or

pass on to others, any information or document provided by the Principal as part of the business relationship,

regarding plans, technical proposals and business details, including information contained or transmitted

electronically.

d) The Bidder / Contractor/Supplier will, when presenting his bid, disclose any and all payments he has made, is

committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of the

(2) The Bidder / Contractor/Supplier will not instigate third persons to commit offences outlined above or be an

accessory to such offences.

Section 3 - Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award, has committed a transgression through a violation of Section 2 or in any other

form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the

Bidder from the tender process or to terminate the contract, if already signed, for such reason.

(1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of Section 2 such as to put

his reliability or credibility into question, the Principal is also entitled to exclude the Bidder / Contractor/Supplier

from future contract award processes. The imposition and duration of the exclusion will be determined by the

severity of the transgression. The severity will be determined by the circumstances of the case, in particular the

number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the

amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of the available evidences,

concludes that no reasonable doubt is possible.

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to resort to and impose

such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground,

including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given

freely and after obtaining independent legal advice.

(4) If the Bidder / Contractor/Supplier can prove that he has restored / recouped the damage caused by him and has

installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the

Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money

Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the

contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/Supplier

liquidated damages equivalent to Security Deposit / Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition

that if the Bidder / Contractor/Supplier can prove and establish that the exclusion

of the Bidder from the tender process or the termination of the contract after the contract award has caused no

damage or less damage than the amount of the liquidated damages, the Bidder / Contractor/Supplier shall

compensate the Principal only to the extent of the damage in the amount proved.

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any

country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his

exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the

contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders / Contractors /Suppliers/ Subcontractors

(1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a commitment in conformity

with this Integrity Pact, and to submit it to the Principal before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders,

Contractors/Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or violate its

Section 7 – Punitive Action against violating Bidders / Contractors /

Suppliers/Subcontractors

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or Subcontractor, or of an employee

or a representative or an associate of a Bidder, Contractor, Supplier or Subcontractor which constitutes corruption,

or if the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office.

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credible Independent External Monitors for this Pact. The task of the

Monitor is to review independently and objectively, whether and to what extent the parties comply with the

obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions

neutrally and independently. He reports to the Chairperson of the Board of the Principal.

(3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without restriction to all Project

documentation of the Principal including that provided by the Bidder/Contractor/Supplier. The

Bidder/Contractor/Supplier will also grant the Monitor, upon his request and demonstration of a valid interest,

unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The

Monitor is under contractual obligation to treat the information and documents of the Bidder/ Contractor/

Supplier/ Subcontractor with confidentially.

(4) The Principal will provide to the Monitor sufficient information about all meetings among the parties related to

the Project provided such meetings could have an impact on the contractual relations between the Principal and the

Bidder/Contractor/Supplier. The parties offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the

Management of the Principal and request the Management to discontinue or heal the violation, or to take other

relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has

no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action.

However, the Independent External Monitor shall give an opportunity to the Bidder/Contractor/Supplier to present

its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks

from the date of reference or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for

correcting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under

relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to

proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information

directly to the Central Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/Supplier 12 months after the

last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded.

If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite the lapse of

this pact as specified above, unless it is discharged / determined by Chairperson of the Principal.

Section 10 - Other provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the

Principal, i.e. Mumbai. The Arbitration clause provided in the main tender document / contract shall not be

applicable for any issue / dispute arising under Integrity Pact.

(2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not

(3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must be signed by all

partners or consortium members.

(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement

remains valid. In this case, the parties will strive to come to an agreement to their original intentions.

For the Principal For the Bidder/Contractor/ Supplier

(Signature/Name/Address)

(Signature/Name/Address)