Open tender for hiring of Air-Cooling system for Kalol Division and All Sub Division offices on hired base for Six months April to Sep-2026

3 Estimated cost 994032/- (Incl GST)

Tender Fees plus applicable GST (Non Refundable)-Can

be accepted in cash (up to Rs. 10000 only) at the office 590 /-(500 + 18% GST)

address specified in the tender document or by (As Per Annexure-D)

RTGS/NEFT/online Only.

EMD Amount in Rs.

(If EMD amount more than 3.00 Lakhs in that case EMD

5 can be accepted by RTGS/NEFT/online/BG/DD/Pay 7500/-

Order/Banker’s Cheque. otherwise paid either in cash (up (As Per Annexure-E)

to Rs. 10000 only) at the office address specified in the

tender document or by RTGS/NEFT/online Only.

6 Security Deposit (For successful bidder) 5% of cost of LOA

Online Preliminary, Technical & Price bid, i.e. On line (e-

7 tendering) tender /offer , submission last date (This is 23.3.2026, 18:00 Hrs

8 Original Documents Relevant to tender Fee & EMD ( 23.3.2026, 18:00 Hrs

online mode) (This is mandatory)

9 Date and time of opening of preliminary bid (Tender Fee 24.3.2026, 11:00 Hrs

& EMD Online and offline)

10 Date and time of opening of Technical Bid online (Tentative 24.3.2026, 11:00 Hrs

11 Date of On line Opening of Price Bid Online (Tentative, if 24.3.2026, 12:00 Hrs

12 Bid Validity 180 Days

1. Tender & relevant documents are to be submitted online and only.

2. All the bidders, in respect of the tender item must have vendor registration with the DISCOM

/ GUVNL or their subsidiary companies prior to the date of opening of technical bid.

Otherwise their bids will not be considered eligible for technical scrutiny and as such, their

technical bids will not be open.(Optional)

3. Any technical questions, information and clarification that may be required pertaining to this

tender should be referred to competent authority.

4. Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer

of the same bidder will not be considered and no any further communication in the matter

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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will be entertained.

5. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

6. UGVCL BANK DETAILS:

Name of Company : UTTAR GUJARAT VIJ COMPANY LIMITED

Bank Name : BANK OF BARODA

Bank Account No :

IFSC Code : BARB0KALOLX (Fifth Letter is ZERO)

Type of Account : Cash Credit

Superintendent Account Executive Engineer

Exp. Section, DO., Kalol

DO.Kalol UGVCL.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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The contractor will have to give the following undertaking on Rs.300/- notarized

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and

provision of the Tender and contract of works as applicable and in case of default thereof

to forfeit and pay to the Company the sum of money due.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor

fail to deposit the full amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company inventory etc. He shall submit all the

requirements which are necessary to finalize his outstanding bills within 10 days from the

date of completion of work, failing which the Company shall finalize the account on the basis

of its inventory records and initiate action as per company’s discretion.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that

the rate quoted by the contractor for that item is abnormally high when compared to

the estimated rate.

5. In case of any dispute, concern EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further

appeal will be entertained.

6. The contractor will have to see that safety equipments are used by his labours, while working

on the line, equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons

working on the line.

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor.

However the work is to be done as per standards and under supervision of UGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason

be assigned for the rejection. It is also not binding on the company to disclose any analysis

reports on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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GENERAL DEFINITION FOR BIDDERS

1.1 The "UGVCL" shall mean the Executive Engineer,DO Kalol , UTTAR GUJARAT VIJ COMPANY LTD., having

its corporate office at Mehsana. With expression shall unless repugnant to the context include its permitted

assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the

UGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in-Charge to

supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules

1.5 The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his tender has

1.6 The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the UGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required

to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Important instructions for submitting the Tender

1.0 Executive Engineer ,DO Kalol, UGVCL has invited Tender for Open tender for hiring of Air-Cooling

system for Kalol Division and All Sub Division offices on hired base for Six months April to Sep-2026

2.0 Physical submission of Tender documents shall be for EMD and Tender fee cover only.

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original- as specified

in tender document) documents with bid and no physical document to be submitted by bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder,

the required detail/documents may be asked from bidder in physical form.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

3.0 Technical & Commercial.

3.1 Technical bid is to be submitted only in online. The below mentioned documents should be

submitted in form of self-attested true copies along with technical bid in N Procure Site

Only. No physical documents to be submit by bidder at Kalol Division Office UGVCL.

3.2 Pre-Qualification criteria for selection in Technical Bid (To be submitted with Technical bid.)

(i) Last three financial year income tax return copy if applicable.

(ii) Copy of GST Registration Certificate No.

(iii) Copy of Permanent Account No. (PAN) from income tax authority.

(iv) Details of Partners / Directors of Firm / Company.

(v) Other documents (if required by authority).

3.3 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership firm.

 Memorandum of Association & Article of Association in case of Company.

3.7 Payment of tender fee/EMD can be accepted by RTGS/NEFT in favor of UTTAR GUJARAT VIJ

COMPANY LIMITED.

Bank Name & Branch: BANK OF BARODA

IFSC Code: BARB0KALOLX (Fifth Letter is ZERO)

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid. In case of payment through DD/Banker Cheque/pay order/Bank Gaurantee,

the scanned copy of original document shall have to be uploaded with the bid and original copy

of the same will have to be submitted at the UTTAR GUJARAT VIJ COMPANY LIMITED Division

Office KALOL, specified last date of submission of tender.

The cancelled check of concern bidder is to be attached for further course action of payment as

per rule through RTGS/NEFT by UGVCL.

The tender fees once paid for tender document will not be refunded under any circumstances

or not transferred to other bidder.

3.8 EARNEST MONEY DEPOSIT (EMD)

The EMD payable, between the dates mentioned in Table no 1 only.

The EMD Amount is as per Annexure-E. The digital copy of amount transfer towards Tender fee

and EMD is to be uploaded with the tender documents.

The EMD of all unsuccessful bidders except that of the successful bidder will be returned after

the award of the contract.

EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder pays the security deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of

the contract or fails to sign the contract agreement, then the EMD amount will be forfeited in

favour of UGVCL without any notice or and action for “Stop deal” will be initiated as decided by

tender inviting authority.

No interest will be payable by the UGVCL on the above Deposit.

Tenders without Earnest Money Deposit by the firms/Name will be rejected without entering in

to further Correspondence in this regard and no reference will also be made.

Earnest money deposit will be forfeited in case the successful bidder after his tender has

been accepted shall refuse to pay the prescribed security deposit and execute the contract.

4 Tender Papers & Specifications may be downloaded from web site

https://tender.nprocure.com (To view, download and on-line submission of documents) and

UGVCL web site www.ugvcl.com (To view & download only).

5 Bidders should be in touch with websites https://tender.nprocure.com & www.ugvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

6 It is mandatory for all the bidders to submit their tender documents/Technical bid with

scanned copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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7 The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date& time for submission. Offers in physical form will not be

accepted in any case.

8 Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the

bidder, who remains present at that time.

9 The bidder shall have to submit their offer without any deviations in general terms and

conditions of the contract or in Technical specification/items. Tenders of such deviations may

also be rejected. Incomplete and conditional tenders shall not be considered.

10 UTTAR GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the

scope of this contract amongst more than one contractor

11 Intending bidders should submit their tenders after studying all tender’s documents carefully

and visiting the site for satisfying themselves of actual site conditions, location and

accessibility of site and nature, extent of the work involved etc. Submission of tenders implies

that bidders have obtained all necessary information and other data required for executing

the work. No claim for extra charges on account of any misunderstanding or otherwise will

12 All approaches to the site shall be in the scope of bidders.

13 The successful bidder will not be allowed to give sub-contract of the works awarded to him

for any reasons what so ever without permission of the competent authority.

14 Price quoted shall be firm, till overall completion of the work under contract and there will

not be any price escalation.

15 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in

technical bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be

opened. Price of bidders, who are not qualified technically as per requirement of technical

bid shall not be opened.

16 Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders

shall not withdraw tenders during the validity period, failing which their EMD shall be

forfeited during the period of 180 days.

17 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any

respect, are liable to rejection.

18 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures rates quoted in words

shall prevail. Further should there be any discrepancy between rate and amount that rates

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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B. The bidder must clearly quote their rates in Schedule – B of this tender, in percentage

above than, below than or equal to, the tender rate in figure as well as in words.

C. The bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their tender

offered accordingly and the total amount should be clearly written in words & figure, in case

offered accordingly and the total amount should be clearly written in words & figure, in case

of any discrepancy whatever written in words shall prevail. Company shall at liberty to decide

the matter as it deem fit.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of

the tender. The tenderers must send in their tenders, only if the Company’s conditions are

acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the

tenderer before submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between rates in

figures and words; it will be constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

19 Bidders willing to participate in tender should have valid digital certificate / Digital Signature

as per Information Technology Act 2000 using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who are

licensed certifying authority by Govt. of India.

20 AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1, UGVCL may,

for any reason, whether at its own initiative or in response to a clarification requested by a

respective bidder, modify the bidding documents by amendments.

The amendment will be notified, only on UGVCL Website & n-procure website in case of on

line tender, UGVCL will bear no responsibility or liability arising out of noncompliance of the

same in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

21 The tenderer Uttar Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders

without assigning any reason thereof.

22 Conflict of Interest among Bidders/ Agents:-

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder

may be considered to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers , one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1) The principal manufacturer directly or through one Indian agent on his behalf; and

2) Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

23 Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders for particular quoted item, as above.

24 INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

25 LANGUAGE OF THE TENDER

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In the

event of any discrepancy in meaning, the English language copy of all documents shall govern.

26 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of

fraud for public and theft of material or/and with handlings the material and any civil and/or

criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

27 Conditional bids shall not be accepted.

Executive Engineer

UGVCL, D.O. KALOL

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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GENERAL TERMS & CONDITIONS

1) The work should be strictly as per specifications and approved drawings of the Company

which can be supplied by the Engineer In-charge for reference at the request of the

contractor. The inferior and unsatisfactory work is liable to be rejected.

Before commencing the erection of lines, the contractor will be provided with the schedule

and the detailed layout map (proposed sketch). The work will have to be carried out as per

programmed laid down by department and under the entire supervision of UGVCL’s deputed

supervisor and contractor should employ his qualified supervisor who could supervise the

works throughout and he should remain present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable

to locate poles at such points, special precautions about foundation will have to taken and

work carried out as per instructions of the Engineer In-charge.

No tools will be supplied by the department. The work if found inferior and not up to

standard of the Company is liable to be rejected at the risk and cost of the contractor.

Any expenditure incurred for rectification work carried out by department will be recovered

from contractor’s bills, if the contractor fails to rectify the inferior work done by him in spite

of the instructions to rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the

work has been carried out.

2) Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason

be assigned for the rejection. It is also not binding on the Company to disclose any analysis

reports of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any

reason thereof.

Any tender who does not comply with the above requirements is liable to be rejected.

3) Security Deposit:

The successful bidder shall have to pay security deposit of within 15 days from the date of

issuance of LOI/LOA of an amount equivalent to 5% of the value of the work to be allotted to

him and as mentioned in LOI / LOA.

The Security deposit is payable the option of UGVCL by: (a) Demand Draft (b) Bank Guarantee

to cover execution period and, from any Nationalized /schedule Bank Payable at KALOL The

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Security Deposit will be returned to the Contractor without any interest after the successful

completion of work and submission of No Objection Certificate by concern office.

4) Contract Document:

The successful bidder, whose tender is accepted will have to execute a 300 Rs. stamped

agreement in standard form with the company and will have to sign the contract booklet viz.

Tender and contract for works at his own cost. In case of partnership firms, necessary

partnership documents, in original along with its copy will have to be produced for

verification along with authority to sign the bills measurement and enter in to contract as

well as correspondence with the company. Wherever required necessary power of attorney

will have to be produced especially when the partnership deed is silent on the point of

authority to deal with the Company. The contractor will have to execute the documents

and sign the booklet “Tender and contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit made before

Magistrate to that effect.

5) TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable

on equipment/material components, sub- assemblies, raw materials and any other items

used for the bidder's consumption or dispatched directly to the owner from its sub-supplier

and any such taxes, duties levies additionally payable shall be to bidders account and no

separate claim on this behalf shall be entertained by the UGVCL.

5.2 UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

5.4 “In case any tax or duty is newly introduced by the Government applicable for this

contract with effect from the next day of the date submission of the bid and if the contractor

is required to pay new tax or duty, then the owner shall reimburse the contractor the new tax

or duty so paid by the contractor against submission by the contractor of documentary

evidence to the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and

rates for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on

the part of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government the applicability of GST and Cess, etc. in respect of this work. No separate claim

in this regard will be entertained by the UGVCL, as it is the responsibility of the Bidder to pay

all these taxes.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as

applicable which will be paid extra on a given taxable goods and/or services within the

original contractual delivery period. The amount of GST/ and Cess as applicable should clearly

be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws

means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST/ and Cess, charged

to COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without /COMPANY making any specific Claim, for

the same, either from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. /COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the Bidder. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto by

the supplier / contractor.

5.12 Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of UGVCL’s statutory variation clause shall apply.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of Input Tax

Credit and / or due to inclusion of any other additional item of their inputs/input services

under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date

of submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time

6) Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess in

the taxes subsequent to your offer if it takes place within the contract period will be UGVCL

account subject to the claim being supported by documentary evidence. However, if any

decrease takes place during contract period the advantage will have to be passed on UGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

7) Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

8) INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate will be

issued to the contractor, however added as contractor has to submit separate invoice for

supply parts item as well as works part item separately, otherwise TDS will be deducted on

entire invoice value.”

Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

Contractor should quote accordingly i.e. inclusive of welfare cess.

As per Welfare Cess Act, the welfare cess @ 1% is applicable and same is considered in price

THE WELFARE CESS WILL BE PAID TO CONTRACTOR ON ACTUAL WORK EXECUTED AMOUNT AS

The amount of welfare cess @ 1% of total bill amount is to be withheld from contractor

running bill in case of challan copy is not submitted along with invoice and will be released on

submission of challan of depositing the welfare cess amount to respective department.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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The contractor shall deposit 1% welfare cess as applicable to respective government

department. UGVCL shall pay the welfare cess by way of reimbursement to contractor on

production of documentary evidence of payment deposited thereof by contractor.

The modality of payment/reimbursement of welfare cess will be as under:

[a] On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess Act

and submit the documentary evidence to the concerned office.

[b] Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

[c] Before release of payment of subsequent R.A. Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A. Bill.

[d] Before release of payment of Final bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill as well as of final bill on final bill

amount certified by UGVCL.

[e] Before release of payment in case of 1st & Final Bill, the contractor has to deposit the 1%

welfare cess on bill amount as certified by UGVCL and shall submit the documentary

evidence of payment deposited thereof.

[f] The contractor shall produce the receipt of payment of welfare cess from the respective

Government Department before submission of final bill otherwise final bill of the work

will not be finalized. Welfare cess payment will be reimbursed on production of evidence.

9) Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be

subject to the exclusive jurisdiction of KALOL DIST-GANDHINAGAR.

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed

by the tenderers with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see that the

tenders are received in company office or tender box within the stipulated time and date. The

envelop must bear full address of the tenderer.

10) Additions and alterations of any kind in tender forms, conditions etc by the bidder without

the consent of the undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures, rates quoted in

words shall prevail.

b. The bidder must quote his rates net lowest and the rates not confirming to the unit

specified in schedule may not be considered even though they may be lowest.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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c. The rates must be stated for each item separately and in addition percentage of reduction

in the total price if any should also be quoted.

d. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

11) The rate quoted should be in percentage higher /lower / rate to rate.

12) The company’s general conditions of contract will apply to all the contractors and he is

deemed to be fully aware of the company’s general conditions of contract for the

works in respect of security deposits, penalty for late completion of work etc and any

ignorance of these conditions will not exempt the contractor from the liability to abide by the

Submission of a tender by the bidder implies that he has read that the instructions and

conditions of contract contained in booklet and has made himself aware of the scope and

specification of the work to be done and of the conditions and rate at which stores etc. will

be issued to him and local conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion

of the competent authority whether to award more than one work or not without assigning

any reason thereof.

13) In case of any discrepancy between Tender Document condition and the General Conditions

of Contract attached to Tender Document, the condition mentioned in tender document is

14) Any amount payable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL

under any order / sub work order to the contractor can be adjusted against amount

receivable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL / GUVNL or

any of its subsidiary company. The contractor will have no objection whatsoever for the

15) TERMS OF PAYMENT:

a) The payment will be made to the contractor by ECS/RTGS/NEFT subject to an advance

stamped receipt being received from payee.

b) The payment will be done after successful completion of scope of work of each sub-work

order after furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue of work

certificates by the Engineer in charge, for the quantum of work completed.

d) Deductions from Contract: Price All costs, damages or expenses which the Owner may have

paid, for which under the Contract the Contractor is liable, or any other retention award will

be claimed by the Owner. All such claims shall be billed by the Owner to the Contractor

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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regularly as and when they fall due. Such bills shall be supported by appropriate and certified

vouchers or explanations, to enable the Contractor to properly identify such claims. Such

claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may

then deduct the amount, from any amount due or becoming due by him to the Contractor

under the Contract or may be recovered by sections of Law or otherwise.

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of payment

mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of the every month.

2. 100% of the bills will be processed and paid within 30 days after submission bills at dn with

all relevant documents.

3. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

16) Presentation of Bills

The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy

Engineer of Sub Division Office. These bills shall be serially numbered.

Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for each

item. Location wise inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

Work Completion certificate duly signed by Contractor for which Bill is submitted.

For non-submission or part submission of above information, no bills shall be processed.

17) Recording of measurements

If the work has been carried out satisfactorily, the contractor with prior intimation from the

Company Officers shall have to witness the inventory on the appointed date within the

days of the completion of work. If contractor fails to come to the appointed date a notice

under Registered cover with A.D. will be served on him to witness the recording of

inventory prior appointment with the Company officer within ten days of receipt of notice or

within such extended period applied for by the contractor and granted by the Company

Officer. If the contractor still fails to come for the recording of inventory within the original

or extended period of time granted by the Company officer then the recording of inventory

and recording of measurements thereof will be carried out thereafter unliterary by the Company

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Officer and the same shall be finalized by the Company’s Officer and the same shall be binding

on the contractor, no request then will be entertained.

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by

the contractor. The work shall throughout the stipulated period of contract proceeds with

due diligence (time being essence of the contract).

32.2 If the work is not completed within the scheduled period as prescribed in Sub Work Order,

penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if any) subject to

ceiling of 10% plus applicable tax (if any) of the Sub Order Value with GST and Cess as

applicable rates. This will be deducted from the bills payable either against this contract or

any bank guarantee or any other amount payable under any contract with the UGVCL.

19) FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

33.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

33.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

33.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

33.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

33.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any circumstances

of Force Majeure that arise after the date of the Notification of Award.

33.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

33.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to

continue to perform his obligations under the Contract so far as reasonably practicable. The

Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the Engineer-in-Charge.

33.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of

Time for Completion of the Works, either party shall be entitled to serve upon the other,

days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure

shall continue, the Contract shall terminate.

20) ARBITRATION:

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreement touching the agreement or subject matter thereof, arising out of or in

relation there to and whether as to construction or otherwise shall be referred to the decision

of the Sole Arbitrator, as appointed by the MD of COMPANY, for that purpose, who shall be a

retired High Court Judge or retired District and Sessions Judge, and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be

governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from

time to time and the rules made there under.

21) If any work not carryout out satisfactory deduction will be made as per prevailing cost data.

However Executive Engineer –KALOL DO is the final authority and decision will be acceptable

Executive Engineer – UGVCL KALOL DO has full right to accept or reject any tender without

assigning any reason.

All the successful tender has to carried out the work under UGVCL competency as per

assigned by competent authority.

22) REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

If, the Company during the procurement process, observes or suspects any activity on the part

of bidders or obtains any knowledge which indicates the existence of cartel formation amongst

the bidders or apprehends the possibilities of cartel as defined under The Competition Act,

2002, the Board of the Company being a government Company involved in public procurement

work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any

manner deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition

Act/other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

24) Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened,

all Bidders shall be given equal opportunity.

25) Price Evaluation:-

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the

complete works covered under these specifications and documents.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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26) Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

26.1 Has submitted fake, false or forged documents/certificates.

26.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and

unless it is sought for.

26.3 Has tampered with the stipulated tendering process.

26.4 Has involved in malpractices such as bribery, corruption, fraud, canvassing and

26.5 Has unauthorized obtained official company information or copies of documents, in

relation to the Tender/Contract

26.6 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

26.7 Any other ground for which in the opinion of the Company makes it undesirable to

deal with the Firm, and

26.8 In case the State Government directs the Company to place a firm in stop dealing/

banned for business dealing/ blacklisting

26.9 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL

or any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or

banned for business dealing and/ or blacklisting for all Companies.

27. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

27.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

27.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list

of Stop dealing / Banned for business dealing in any Company of GUVNL and its Subsidiary

I) No enquiry shall be issued to a firm.

II) No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

27.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop

dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies, during

tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny

of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid of the

Firm should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny

of Technical Bid.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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III. After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its

price is the lowest. In this situation, the next lowest bidder shall be considered as

IV. The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that there

are no outstanding dues recoverable from the firm.

27.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

27.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

27.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall

be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies &

for all Services of the Firm.

27.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/

Banned for business dealing.

27.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

27.9 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-F

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has

not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and

it’s any Subsidiary Companies.

28 Relationship with employee:

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest(i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not deal

with such Company/Firm at all.

Bidder therefore, must specifically disclose this fact in his technical bid. Non –disclosure of such

facts would immediately disqualify the Bidder for further dealing with the tendering Company”

29 Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages, expenses or decrees arising of such

30. ADDITIONAL ORDER

The Company may place additional order after obtaining written consent of successful contractor,

provided there is no conspicuous downtrend in the price of such item after obtaining approval from

next authority of order approving authority.

The Company reserve the right to place repeat orders / additional orders on the successful Tenderers

up to 30% of the original quantity of the A/T at the same Prices, Terms and Conditions stipulated in

the original contract within completion of contractual period. If, repeat order is placed in the last

month of Contractual delivery schedule of main order, commencement period of one month should

be given for repeat order. The delivery schedule for repeat order should be given considering

proportionate delivery schedule of main order and it will be started on completion of contractual

delivery schedule of main order. However, in special circumstances the Company may place repeat

order for 30% of the original quantity of the A/T with early delivery schedule of material, as mutually

The company reserves the right to reduce the quantity, if required.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Tender for Rate contract for the Providing cooling Machine for Kalol Do for

five months.(Apr to Sep-25 approx)

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Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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;DI DIF"NF o V\NFHLT 6 DF; VYJF SFI"5F,S .HG[ZzL v S,M, GF VFN[X D]HA

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs As per DoP.

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

ERNEST MONEY DEPOSIT (EMD):-

EMD Amount for Non-MSME units

Sr. No. Estimated cost of the item in tender MSME Units in Rs in Rs.

1% of the estimated estimated value of

1 Up to Rs. 5 Lacs value of item item.

2 Above Rs. 5 Lacs and up to Rs. 10 Lacs 7500/- 7500/-

3 Above Rs. 10 Lacs and up to Rs. 25 Lacs 15000/- 20000/-

4 Above Rs. 25 Lacs and up to Rs. 50 Lacs 35000/- 40000/-

5 Above Rs. 50 Lacs and up to Rs.1 Crs 70000/- 80000/-

6 Above Rs. 1 Crs and up to Rs. 3 Crs 80000/- 1.20 Lacs

7 Above Rs. 3 Crs and up to Rs. 5 Crs. 1.50 Lacs 2.50 Lacs

8 Above Rs. 5 Crs and up to Rs. 10 Crs. 2.00 Lacs 3.00 Lacs

9 Above Rs. 10 Crs and up to Rs. 20 Crs 3.00 Lacs 3.75 Lacs

10 Above Rs. 20 Crs and up to Rs. 35 Crs 4.00 Lacs 7.00 Lacs

11 Above Rs. 35 Crs and up to Rs. 50 Crs. 4.25 Lacs 11.00 Lacs

12 Above Rs. 50 Crs and up to Rs. 100 Crs 4.50 Lacs 12.00 Lacs

13 Above Rs. 100 Crs and up to Rs. 200 Crs 4.75 Lacs 15.00 Lacs

14 Above Rs. 200 Crs and up to Rs. 500 Crs 8.00 Lacs 35.00 Lacs

15 Above Rs. 500 Crs. 10.00 Lacs 50.00 Lacs

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered item.

Signature of the Tenderer

Seal of the Firm

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for _________________________,

______ Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”)

Rs._____________ (Amount of EMD) valid till _________ (Mention here date of validity of this Guarantee

which will be 5 (FIVE) months beyond initial validity of Tender’s offer) which is required to be submitted by

the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank

Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to

pay immediately on demand in writing from the _______ Gujarat Vij Company Ltd. or any officer authorized

by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said ______ Gujarat Vij Company Ltd. on behalf of

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the _______ Gujarat Vij Company Ltd.

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and

encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the

constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the UGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee),

all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with

Fax Nos. Official Round Seal.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the ______ Gujarat Vij Company Ltd. or any Officer authorized by

it in this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________ to the

said _______ Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not be

terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by

any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent,

by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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This agreement is made at ___________the ___day of______month _______Year between the

______ Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the _______ Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at _____________________________ (hereinafter called “The

Company” which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, UGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and HT/LT AB Cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the

terms conditions and stipulation contained in this contract and in consideration of the due

provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the claims of money

as and when they become due and payable to the contractor under the provisions of the

contract such payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of the

conditions and the covenant as stipulated in the general conditions specifications form Or

tender schedule drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety

Rules and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The

Company” reserves the right to take actions as per the terms and conditions mentioned in

Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The UGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to the

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Company, stop all further sub-contracting or purchasing activity related to the work

terminated, and assist “The Company” in maintenance, protection, and disposition of the

works acquired under the Contract by the Company. In the event of such a termination the

Contractor shall be paid compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the

Company that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the Company shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect

or alter other terms and conditions of the contract and the contract so altered or revised shall be and

shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The _________Gujarat Vij Company Ltd

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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In consideration of the _______ GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be

awarded to me in the next one year and in Important instructions for submitting the Tender in clause

27 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said Act

for death or injuries caused to the workmen engaged by this presents, if such compensation is paid by

the COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf of me,

to pay such amount of compensation on demand within 48 hours to the COMPANY that it might have

to spend as legal and other incidental charges in defending any suit or action arising out of the death of

injuries in regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend as

legal and other incidental charges in defending such suit or action and also the amount that may be

ordered to be paid to the worker / or his heirs as compensation and that the above written bind shall

remain in full force and virtue till the COMPANY is required to defend such suit or action filed by the

workers and or heirs against the COMPANY. Further it is applicable on death of contractor himself

also. No any compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Tender Notice No KLL-DO-17-2025-26/SR NO-7

PR NO:- 652402 / RFQ NO:-

Tender for hiring of Air Cooling system for Kalol DO and All Sub Division offices on hired base for

five months (April to Sep-2026)

SCEHEDULE – B (PRICE BID)

no Particular of Work Qty Unit Rate Amount

Hiring of Air Cooling system on monthly

basis for Kalol DO for six months

(April to September-2026)

(Avg. 24 Days x 6 Months x 39 Nos =

Bifurcation of 39 Nos of Cooling Machine is

1 as below : Days

At Kalol Division : 15 Nos

[i.e. 02-HR, 03-Exp.- 03-Rev; 04-Technical,

02-Lab, 01-Store]

Sub Divisions : 24 Nos.

[i.e. Kalol-town - 04 Nos, Kalol 1 - 04 Nos,

Kalol 2 - 04 Nos, Nardipur - 04 Nos, Santej -

04 Nos & Chhatral - 04 Nos]

1) Quantity which mentioned in Schedule – B is tentative and it may vary as per field office

2) Air Cooler Qty. is estimated. It may be vary.

3) No installation charge will be paid

(Not to be sent physically)

(ONLY ONLINE RATES ARE CONSIDERED)

Executive Engineer

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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On Non-judicial Stamp Paper of Rs. 300/-

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

TENDER NO: KLL-DO-17-2025-26/SR NO-7 PR NO-652402 /RFQ NO-79308

Sr. Particulars :- Open tender for hiring of Air-Cooling system for Kalol Division and All

No Sub Division offices on hired base for Six months April to Sep-2026

01 Name of Firms

02 Office Address

Phone No. Fax No.

03 Works Address as

Registration Phone

No. Fax No. Email

04 Type of Firm Private Limited Company / Public Limited Company / Limited

Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

05 CIN / LLPIN of

06 GST No. of Firm

07 Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN

(ifany) and full address (as on the bid submission date)

Sr. Full Name DIN Full Residential Address

Stamp / Round Seal

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not? (Yes/No)

Office Land-line Nos.

Whether acting as Legal Representative /

Agent in any other Private Limited Company or

Public Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or

Proprietor Firm? If yes, give names.

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item

by any other Private Limited Company or Public Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or Proprietor Firm in which any relative of any

Director or Partner or Proprietor of Bidder Firmis a Director, Partner or Proprietor. The

word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any

one who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to

another in the following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

Stamp / Round Seal

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to

‘Conflict of Interest’ of Tender No. . The detailed Clause is

“A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from

any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing

units or more than one unit having common business ownership / management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict

of interest with other bidders for particular quoted item viz. _______(Item Name)_____ .

Stamp / Round Seal

We hereby declare and confirm that the above information and particulars are true and

For _______(Firm Name)_____

Signature of Director / Partner

/Proprietor / Authorized Signatory

Date: Stamp / Seal of Firm Name:

Stamp / Round Seal

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com