Karnataka

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Services

Providing Private(AC) Vehicle on Rental Basis to Chief Engineer Office, KNNL, Malaprabha Project Zone, Dharwad for the year 2026-27

Karnataka Neeravari Nigam Limited

KNNL Division SLIS Div Dharwad | Dharwad, Karnataka

Amount: ₹5.0 LCloses: 22 Oct 2026

Timeline

Published7 Oct 2026
Closes22 Oct 2026

Tender Value

₹5.0 L

EMD Value

₹13,000

Closing Date

22 Oct 2026, 4:00 pm

Tender Inviting Authority

Office Inviting Bids

Karnataka Neeravari Nigam Limited

Contact Person

Manjunath B

Office Number

Mobile Number

Work Description

Providing Private(AC) Vehicle on Rental Basis to Chief Engineer Office, KNNL, Malaprabha Project Zone, Dharwad for the year 2026-27

Tender Information

Tender ID

KNNL/2026-27/SE0581

Reference Number

KNNL/2026-27/SE0581

Tender Type

Open

Form of Contract

Electronic Documents, First(One Cover)

Location

KNNL Division SLIS Div Dharwad

Source Website

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Documents Required

10 documents required · 10 mandatory

Technical Bid

RequiredAgreement bond between owner and agency

RequiredCertificate / receipt for paying the road tax with validity

RequiredCertificate of fitness with due validity issued from transport Dept, GOK

RequiredDriving license of the vehicle driver with due validity

RequiredEach of the documents uploaded to the KPP portal should be self-attested by the contractor or an authorized representative in case of firm /company

RequiredEmission test certificate with validity

RequiredGST Registration and Pan Card

RequiredPermit from State Transport Authority

RequiredValid Insurance Coverage Certificate

RequiredVehicle Registration Certificate RC Book

Eligibility Criteria

The bidder should upload all the required documents with his bid ( ANNEXURE -A ) and should produce all the original documents for verification while opening the financial bid. In case the bidder fails to produce the original documents while opening the financial bid or the original document submitted does not match with the uploaded documents or found false, then his bid is treated as non-responsive bid as per clause-26(4) of the KTPP rules and his paid EMD will be forfeited

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Scanned signature of the bidder/authorized representative in case of a firm or company to be attached to the bid document. Also in case of authorized representative, scanned copy of power of attorney should be uploaded & the original should be submitted at the time of opening of tender

The contractor should pay the earnest money deposit (EMD) & tender processing fee (non refundable) through KPPP portal using any of the payment modes such as (a) Credit card (b) Direct Debit (c) National Electronic Fund Transfer (NEFT) (d) Over the Counter (OTC). The validity of EMD shall be for a period of 180days from the date of opening of tender

The tenderer is required to ensure browser compatibility of the computer well in advance until the last date and time for receipt of tenders. The department shall not be responsible for non-accessibility of completed tender documents due to internet connectivity issues and technical glitches

The Vehicle to be provided should be in perfect condition (Registered not before july 2024)

The Vehicles to be provided should have comprehensive insurance at the cost of the transport contractor and with a valid Taxi permit (yellow Board)

Vehicle Registration Certificate (RC Book)

Certificate of fitness with due validity issued from transport Dept, GOK

Valid Insurance Coverage Certificate

Permit from State Transport Authority

Certificate / receipt for paying the road tax (with validity)

Driving license of the vehicle driver (with due validity)

Emission test certificate with validity

GST Registration. and Pan Card

Agreement bond between owner and agency

Each of the documents uploaded to the KPP portal should be self-attested by the contractor or an authorized representative in case of firm /company

Corrigendum / Addendum will be published in the KPPP website for all modifications / Corrections if any

The vehicle should be provided for a total of 26 days in a month including all holidays for all months except February (for February total No of days is 24)

The vehicle should be provided for a period of minimum 10 hours per day as per Requirements

If any of the dates mentioned above happens to be a General Holiday, the next working day will hold good

Conditional tenders are liable to be rejected. The officer competent to accept the tenders shall have the right to reject any or all the tenders without assigning any reason whatsoever

Any bidder who is otherwise technically qualified withdraws from the bidding process at any stage before a final decision is taken on the tender, the EMD of such bidder shall be forfeited

Arrangements for the payments of the work will be made as per the available grants

The vehicles are expected to be used for 100 kms per day and 2500 km. per month. In case the usage is less than 100Kms on any day, such short usage will be carried forward and adjusted against usage exceeding 100 Kms on any other day i.e the monthly contractual usage of 2500kms will reckoned by aggregating the number of kms used for the 26 days irrespective of whether the vehicle has less or more than 100 kms per day

The contract will be upto 31st March 2027 from the date of Agreement/or until Arrangement of new department vehicle, whichever is earlier

Nigam reserves the right to extend the contract at its discretion on completion of financial year, subject to mutual consent on rate then prevailing. The contract can however be terminated for unsatisfactory performance before the expiry of contract period by giving notice of 15 days

The agency shall provide copies of the statutory compliance like Minimum wages Act, PF Act, ESI Act, etc

All expenses including the cost of fuel, maintenance, Bata, Toll Fee and salary of the driver shall be borne by the transport operators and KNNL is not liable to pay any charges in this regard

The agency shall provide the required number of vehicles on each day. In case of failure to do so, the company will be at liberty to engage vehicles from any other agency and the additional cost if any will be charged to the agency and recovered from their monthly bills

The successful applicant has to execute an agreement with the Executive Engineer incorporating of these terms & conditions

The logging of Kms and repoting/closing time will be reckoned from the actual time of reporting and relieving

The officer competent to accept the tender shall have the right to reject any or all the tenders without assigning any reason whatsoever

The detailed tender notification can be had from the website kppp.karnataka.gov.in

Depending on the requirements of the Department, the Vehicle shall be provided for minimum of 2500km or 300 hours per month. The normal billing shall be based on this prescribed running/hours only

If supplier has fitted the vehicle with LPG, same has to be entered in RC book and certificate from RTO has to be submitted. The fuel mentioned in the RC book only has to be used

If the Department procures its own vehicle in the agreement period, the Agreement stands cancelled from that day and the supplier cannot claim any compensation for curtailment of agreement period

If the supplier has not provided the vehicle in time and irregular in the agreement period, then the supplier will be treated as defaulter and his tender will be terminated and his EMD will be forfeited and fresh tenders will be called

Alternate Driver has to be arranged by supplier in case the Driver is on Leave

Hire charges bill will be raised in the beginning of the next month after the service provided for the current month and will be paid as per the available grants

Taxes as per Government norms (IT, GST etc) will be deducted at the prevailing rates from the bill

Conditional tenders are liable to be rejected

All rights of Accepting/Rejecting the tender are reserved with Inviting Authority.

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹13,000

Important Dates

Last Activity

7 Oct 2026

Published

7 Oct 2026

Download Ends

12 Oct 2026

BOQ Preview

•

Providing AC Vehicle (car) service (up to 2500Km or 300Hrs on monthly basis)

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Providing AC Vehicle (car) service (Beyond 2500Km on per km Basis)

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Providing AC Vehicle (car) service ( Beyond 300hrs on Hourly basis)

Documents

Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.

NIT Documents

DTP call-2.docx

Tender Document • 0.08 MB

SE Approval letter C2.jpeg

Others - Approval letter • 0.12 MB

Ready to Participate?

Download all tender documents and submit your bid

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Karnataka

Active

Services

Providing Private(AC) Vehicle on Rental Basis to Chief Engineer Office, KNNL, Malaprabha Project Zone, Dharwad for the year 2026-27

Karnataka Neeravari Nigam Limited

KNNL Division SLIS Div Dharwad | Dharwad, Karnataka

Amount: ₹5.0 LCloses: 22 Oct 2026

Timeline

Published7 Oct 2026
Closes22 Oct 2026