Development of Urban Forest tree Plantation at Mandvi Nagarpalika, Mandvi

2 Estimated Cost ₹

3 Area 2765 Sq.mt

4 Approx. Saplings 960 Nos.

5 Plantation Period 90 days

6 Maintenance 12 months after certified completion of plantation

9 Performance Security

10 Bid Validity 120 days

11 Bid Method Online e-procurement / procure as applicable

12 Site Visit -

L1 among technically responsive bidders, unless another approved method applies

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

14 Officer Chief Officer Mandvi Nagarpalika

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

3. INSTRUCTIONS TO BIDDERS

3.1 Bid Documents

The tender shall comprise the NIT, this RFP, specifications, BOQ/financial bid, drawings/layouts where applicable,

addenda/corrigenda, responses to pre-bid queries, standard Mandvi Nagarpalika conditions and the executed

agreement. All documents shall be read together.

3.2 Bid Submission

 Technical bid and supporting documents shall be submitted through the designated e-procurement portal.

 Financial bid shall be submitted only through the designated e-procurement portal in the prescribed format.

 Physical submission, if required, shall be limited to documents expressly specified by the Mandvi Nagarpalika.

 Conditional bids shall not be accepted.

 Uploaded documents shall be legible, valid and duly signed/e-signed by the authorized signatory.

 The bidder shall submit the signed RFP, addenda/corrigenda and responses to pre-bid queries wherever

 The financial quote may be structured as a percentage above/below the estimated cost or as item-wise

BOQ rates, as specified in NIT.

3.3 EMD / Bid Security

 EMD shall be in the form and amount prescribed in the NIT and applicable procurement rules.

 Bids without the required EMD, unless validly exempted, may be rejected.

 EMD shall be non-interest bearing.

 EMD of the successful bidder shall be dealt with as per the applicable procurement rules and

released/refunded after submission of required security.

 EMD may be forfeited for withdrawal during bid validity, fraudulent/wrong information, failure to sign the

agreement, refusal to accept the work order or failure to commence work after award, subject to applicable

3.4 Performance Security / Security Deposit

The successful bidder shall furnish performance security/security deposit in the amount, form, validity and time

period prescribed by the applicable Government of Gujarat/Nagarpalika procurement rules. Where permitted, the

model may provide 5% of the contract/work-order value. If the approved work value increases, additional security

shall be furnished on the increased value as applicable. The security shall remain valid for the period prescribed by

the Mandvi Nagarpalika.

3.5 Bid Validity and Extension

The bid shall remain valid for the period specified in the NIT. In exceptional circumstances, the Mandvi

Nagarpalika may request written consent from bidders for extension of bid validity. Any such extension shall be

unconditional unless otherwise agreed under applicable rules.

3.6 Signing of Agreement

The successful bidder shall execute the contract/agreement within the period specified in the Letter of

Acceptance/Work Order and on the stamp paper/value prescribed under applicable law. The agreement shall

incorporate the RFP, addenda, bidder's accepted bid, work order and relevant agreed correspondence. If the

agreement is not executed after award, the Nagarpalika may take action as permitted under the tender and

applicable rules.

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

4. ELIGIBILITY AND QUALIFICATION CRITERIA – NAGARPALIKA SCALE

Sr. Criterion Model Requirement Evidence

Proprietorship / Partnership / LLP / Company /

Registration / incorporation

1 Legal constitution Co-operative / eligible entity

permitted under applicable rules

Preferably minimum 2 years, subject to

2 Existence Registration proof

applicable rules

1 work ≥80% OR 2 works ≥50% each OR 3 WO/Agreement

3 Similar work works ≥40% each of estimated cost, completed Certificate

in last 5 years

Miyawaki / urban forest / high-density plantation /

tree plantation / ecological restoration or

4 Nature of similar Client must have carried out

comparable work as defined

work this type of work in Kutch

In tender/ Since the work is to be carried out in the district.

Kutch coastal region, the agency must submit

certificates proving they have executed similar work in

the Kutch area.

Cumulative ≥100,000 saplings in last 5 years;

5 Plantation 25,000–50,000 may be considered Work orders/certificates

quantity for very small packages

Average annual turnover of last

CA certificate with UDIN

6 Turnover completed FYs ≥50% of estimated contract value

/ audited accounts

7 GST Valid GST registration, where applicable GST certificate

8 PAN Valid PAN PAN copy

Owned/rented nursery or undertaking to arrange

9 Nursery suitable nursery/distribution Ownership/lease/undertakin

facility before mobilization, if required g

Adequate workforce; at least one designated

plantation/horticulture supervisor; higher CV/undertaking/EPF-ESIC

quantity/timeline requires

Where prescribed, solvency certificate up to 20% of

Scheduled/Nationalized

11 Bank solvency tender value, not older than

Bank certificate

Not currently blacklisted/debarred by

12 Non-blacklisting competent public authority, subject to Self-declaration

disclosure requirements

Disclosure of material litigation/arbitration history for

13 Litigation history preceding 10 years, if required Declaration

Joint ventures are permitted based on work

14 joint venture experience. Joint venture allowed

15 Site visit Mandatory/recommended as stated in NIT Site visit declaration

5. BID EVALUATION AND AWARD

5.1 Responsiveness Check

 Tender fee and EMD/bid security shall be checked where applicable.

 Mandatory forms and supporting documents shall be checked for completeness and validity.

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

 Bids failing mandatory eligibility/qualification requirements may be rejected.

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

5.2 Technical Qualification

Only bidders meeting the prescribed eligibility and qualification criteria shall proceed to financial evaluation.

5.3 Financial Evaluation and Award

Unless another approved procurement method is adopted, the contract shall be awarded to the lowest evaluated

responsive bid (L1), subject to applicable procurement rules and approval of the competent authority. Nagarpalika

may reject any or all bids or cancel the procurement process as permitted by law and tender conditions.

5.4 Additional / Reduced Quantities

Quantities are tentative unless expressly stated as fixed. Any increase, decrease, reallocation or additional work

shall be permitted only within the limits and approval requirements of applicable procurement rules. A model

provision may permit additional work up to 25% where legally and financially approved; this should not be treated

6. SCOPE OF WORK

6.1 Pre-Plantation and Site Assessment

 Joint site inspection and confirmation of boundary, area and access.

 Verification of existing trees, vegetation, utilities, drains, roads, structures and other constraints.

 Removal of debris, weeds and unsuitable material without damaging retained vegetation.

 Site leveling and preparation of plantation beds while maintaining drainage.

 Soil testing were directed and incorporation of approved soil/organic amendments.

 Identification of water source and irrigation arrangements.

 Preparation and submission of species-wise plantation layout and density for approval.

 Identification of interventions such as soil treatment, fencing and irrigation before plantation.

 Site categorization/prioritization where multiple plots are included.

 Development of natural mud walkways to provide access to the required areas within the Urban Forest.

 Supply healthy, vigorous, disease-free and well-rooted saplings of approved species.

 Planting material shall be inspected/approved before planting.

 Root systems shall be adequately developed and free from severe root binding or physical damage.

 Species, quantities, source and delivery details shall be recorded.

 Rejected, damaged or unsuitable planting material shall be replaced without additional payment.

 The contractor shall maintain sufficient nursery/distribution capacity to meet the approved plantation

 Execute dense mixed-species plantation as per approved layout and site-specific density.

 Use an appropriate mix of high-growing, medium-growing and low-growing/shrub species, with the final

proportion approved by the Nagarpalika.

 Ensure proper spacing, alignment, planting depth and establishment.

 Provide staking/support where required.

 Provide mulch and bed/bund formation where required.

 Immediately water planted saplings and provided establishment care.

 Protect existing retained trees and public assets.

6.3 Fencing, Security and Irrigation

 Provide fencing/protection as specified in the BOQ.

 Protect the plantation against grazing, trampling, unauthorized access and damage.

 Arrange water for establishment and maintenance unless the BOQ expressly assigns the responsibility to

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

 Provide/maintain drip or other suitable irrigation where included.

 Where a bore well is proposed for larger plots, prior written approval shall be obtained. The contractor

shall construct/operate/maintain it where so included and hand over the installation in working condition

at the end of the maintenance period.

6.4 One-Year Maintenance

 Regular watering according to season and plant requirements.

 Weeding, hoeing, mulching, soil aeration and bed maintenance.

 Application of approved organic manure/fertilizer where required.

 Integrated pest and disease management.

 Removal of dead plant material and plantation waste.

 Replacement/gap filling of dead or damaged saplings without separate payment.

 Maintenance of fencing, irrigation, staking and signage included in the contract.

 Maintenance records and monthly survival reporting.

 Security of plants, fencing, watering and the plantation plot shall remain with the contractor during the

contract period.

6.5 Manpower, Equipment and Mobilization

 The contractor shall mobilize at its own cost the manpower, tools, vehicles, equipment, consumables and

safety equipment required for execution.

 A designated Single Point of Contact/site supervisor shall be nominated.

 The supervisor shall coordinate with Nagarpalika officials and remain available during working hours;

enhanced availability may be specified for critical operations.

 If assigned quantities increase or the timeline requires additional deployment, the contractor shall provide

adequate additional workers/supervisors without compromising the approved schedule.

 All consumables, miscellaneous materials, tools, vehicles and safety equipment necessary for the work shall

be deemed included unless specifically excluded in the BOQ.

6.6 Monitoring, Digital Records and Documentation

 Daily records during plantation and at least weekly/monthly records during maintenance, as directed by

 GPS/date-stamped photographs before, during and after plantation.

 Digital plantation register with plot ID, coordinates, area, number planted, verified quantity, gap/shortfall,

photograph reference, supervisor and verifier.

 Monthly maintenance and survival report.

 GIS mapping before plantation, during/at completion and after plantation where specified or justified by

site size; the Nagarpalika may make drone mapping mandatory for larger packages.

 Records shall support measurement, verification and payment.

6.7 Special Conditions as GR issued on Date 23.07.2026

 Minimum land area for Urban Forest: 500 sq.m. or more.

 Suitable land: Public open land, institutional land, reserved public land, or other suitable Government land.

 Land availability: If suitable land is not available with the ULB, nearby suitable land may be identified

through the Collector.

 Plantation: Local and long-life tree species from the approved list shall be preferred.

 Plants should be procured from Forest Department nurseries. If the required plants are not available in

sufficient quantity, they may be procured from other approved sources.

 Tree spacing: Approximately 2 m spacing.

 Water availability: Adequate water source and irrigation system shall be ensured.

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

 STP water: Treated STP water should be reused wherever feasible.

 Natural landscape: Natural pathways should be preferred, and unnecessary hard scape/concrete should be

 GIS mapping: Every planted tree shall be geo-tagged and mapped with latitude and longitude.

 Maintenance & survival: The ULB/agency shall maintain the Urban Forest, with minimum 90% survival

required for final payment.

7. TECHNICAL SPECIFICATIONS

7.1 Sapling Quality

 Healthy, vigorous, disease-free, adequately rooted and transplantable.

 Size/age/girth/height shall be as specified in the approved BOQ/specification.

 No severely root-bound or physically damaged saplings shall be accepted.

 The Nagarpalika/Engineer-in-Charge may reject planting material that does not meet approved

specifications.

7.2 Species Mix

The Nagarpalika shall attach a site-specific approved species schedule.

Category Illustrative species Final treatment

Neem, Arjun, Amla, Siris, Banyan, Peepal,

High-growing Final selection by Mandvi

Tamarind, Mango, Mahua, Gular

Medium-growing As per approved local/site list Final selection by Mandvi

Guava, Nirgundi, Pomegranate, Fig, Curry Leaf,

Low-growing / Shrubs Final selection by Mandvi

Avala, Ashwagandha, etc.

7.3 Quality Control and Verification

 Verify species and quantity at delivery.

 Inspect plant health and root condition.

 Verify site preparation before plantation.

 Verify plantation layout and density.

 Randomly/count-wise verify planted saplings at completion.

 Verify GPS/date-stamped photographic records.

 Conduct joint survival count at the end of maintenance.

 All measurements shall be based on verified output rather than unverified material consumption.

8. IMPLEMENTATION PROGRAMME

Stage Indicative duration Output

Work order / site handover Day 0–7 Joint site record

Site preparation Day 1–30 Prepared plantation area

Sapling procurement / approval Day 15–30 Approved plant material

Plantation Day 30–60 / as approved 100% approved plantation

Initial establishment First 30 days after plantation Watering, protection and gap filling

Maintenance (After initial Monthly maintenance and survival

Establishment) Records

Final assessment End Month 12 Joint survival certificate and handover

The successful bidder shall commence mobilization/work immediately upon receipt of the Work Order/Letter of

Acceptance, whichever is specified in the contract. Plantation timing may be adjusted for weather and site

conditions only with approval of the competent Nagarpalika authority.

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

9. SURVIVAL REQUIREMENT

The contractor shall be responsible for achieving the survival benchmark specified in the tender. For a standard

Nagarpalika package, 90% survival at final joint assessment may be prescribed, subject to approval. All

dead/damaged/missing saplings shall be replaced during maintenance without separate payment.

The final survival assessment shall define: (i) baseline verified planted quantity, (ii) method of counting surviving

plants, (iii) treatment of approved replacements, (iv) inspection date, (v) exceptional causes if any, and (vi)

consequences where the survival benchmark is not achieved.

10. PAYMENT TERMS

The Nagarpalika shall align payment with the approved estimate, BOQ and financial rules. Payment Conditions shall

be as per the Government Resolution (GR) dated 23.07.2026:

 50% of the Work Order amount shall be paid upon completion and verification of the plantation work.

 The remaining 50% shall be paid after completion of the maintenance period, subject to achieving a

minimum 90% survival rate.

 No separate payment shall be made for replacement or gap filling of dead, damaged, or non-surviving

saplings during the maintenance period.

 Payment shall be made against verified quantities/output and submission of the prescribed records and

supporting documents.

 Payment terms, GST, TDS, and other statutory deductions shall be governed by the GR dated 23.07.2026

and applicable prevailing rules.

11. GENERAL CONTRACT CONDITIONS

11.1 General Instructions

 Bid language shall be as specified in the NIT.

 Rates shall remain firm unless an approved escalation provision is expressly included.

 The bidder shall inspect the site and satisfy itself regarding access, soil, water, utilities, security and working

 The bidder shall submit GST, PAN, registration/incorporation and other statutory documents.

 Conditional bids shall not be accepted.

 The Nagarpalika may inspect the work and require rectification of defective work without additional

 The bidder shall not use project photographs/data for publicity or commercial promotion without prior

written permission of the Nagarpalika.

11.2 Scope Variation and Inspection

The Nagarpalika may, within applicable procurement and financial rules, alter quantities, locations, layouts or minor

scope elements required for proper completion. The contractor shall incorporate approved changes and shall not

execute additional work beyond authorised quantities without written approval.

The contractor shall defend, indemnify and hold the Nagarpalika harmless against claims, losses, costs and liabilities

arising from the contractor's breach, acts/omissions, injury/death to persons or animals, damage to property, or

other claims attributable to the contractor, its personnel or agents, subject to applicable law.

11.4 Insurance and Labour Compliance

 The contractor shall comply with applicable labour, safety, social-security and employment laws.

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

 Where applicable, the contractor shall maintain workmen/employee compensation coverage and

general/third-party liability insurance for the contract period.

 Insurance documents shall be furnished to the Nagarpalika when required.

 Workers deployed shall be legally eligible to work and shall be provided appropriate PPE and safety

 No child labour shall be employed.

 Applicable labour registration, EPF/ESIC and contract-labour documentation shall be maintained wherever

 The contractor shall maintain site safety throughout plantation and maintenance.

 Appropriate gloves, footwear, protective clothing and other PPE shall be provided.

 Hazard identification, safe work practices and accident reporting shall be implemented.

 The contractor shall protect the public, workers, utilities and adjacent properties from risks arising from the

The contractor shall not disclose, or misuse confidential information, site data, digital records, drawings, reports or

other information obtained during execution except as necessary for contract performance or as required by law.

11.7 Mobilization, Tools and Consumables

All tools, vehicles, consumables, miscellaneous items, security and safety equipment required for execution shall

be provided by the contractor unless specifically included as a Nagarpalika supply item. The contractor shall

coordinate with other agencies and municipal officials at site.

11.8 Liquidated Damages / Performance Deductions

Non-compliance Model treatment

Delay in plantation LD as per applicable rules and approved contract ceiling

Poor-quality saplings Replacement at contractor's cost

Failure to gap-fill Recovery of replacement cost plus applicable penalty

Poor maintenance Deduction based on measurable deficiency

False/fraudulent documents Rejection/termination and action as applicable

Abandonment/failure to commence Security/EMD and contractual consequences

Damage to public property Rectification/recovery at contractor's risk and cost

Penalty amounts shall be proportionate to the Nagarpalika package and shall be expressly defined before tender

11.9 Termination / Discontinuation

 The Nagarpalika may terminate/discontinue the contract for material breach, persistent delay, inferior

performance, abandonment, fraudulent submission, failure to maintain required manpower/records or

other events specified in the contract.

 The contractor shall be given notice/cure opportunities where required by applicable rules and contract

 On termination due to contractor default, payments shall be restricted to eligible verified work as per the

contract, subject to recovery, damages and security consequences.

 For cancellation/change in plan or force majeure, payment for verified completed work may be made in

accordance with the approved contract provisions.

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

11.10 Force Majeure / Cancellation

The contract shall include a force majeure provision covering events beyond the reasonable control of the parties

and the procedure for notice, mitigation, extension, suspension and payment for completed work. If the

Nagarpalika cancels a portion of work for reasons permitted under the contract, payment shall be limited to duly

verified work completed, subject to applicable rules.

11.11 Dispute Resolution and Jurisdiction

Parties shall first attempt amicable resolution. If unresolved, the dispute shall be dealt with under the dispute-

resolution mechanism prescribed in the Nagarpalika's standard contract and applicable law. Where arbitration is

adopted, the agreement should specify the Arbitration and Conciliation Act, 1996, seat/venue, language and

12. ANNEXURES / BID FORMS

Annexure A – Bid Submission Checklist

Sr. Document Submitted (Yes/No) Page/Reference

1 Bid Submission Checklist

2 Forwarding Letter

3 Bidder Information

4 Registration / Incorporation documents

6 Turnover / CA certificate

7 Similar work experience

8 Plantation quantity experience

9 Nursery evidence / undertaking

10 Manpower / supervisor details

11 Bank solvency certificate, if required

12 Power of Attorney / authorization

13 Non-blacklisting declaration

14 Litigation / arbitration disclosure, if required

15 Site visit declaration

16 Signed RFP and addenda/corrigenda

17 Financial bid

Annexure B – Forwarding Letter

On bidder letterhead. To: Chief Officer Mandvi Nagarpalika. Subject: Submission of Bid for Development of Urban

Forest through Miyawaki / Dense Native Plantation at [Location]. The bidder shall confirm that it has read and

understood the RFP, inspected the site, accepts the tender conditions and submits the bid with all required

Annexure C – Bidder Information

Particular Details

Registered address

Authorised person

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

Registration No.

Annexure D – Similar Work Experience

Work WO/Agreement

Client Value ₹ Area/Qty. Completion/Performance

Description No./Date

Annexure E – Turnover Certificate

Certificate from Chartered Accountant confirming turnover for the three immediately preceding completed

financial years, average turnover and UDIN.

Financial Year Turnover ₹ Remarks

Annexure F – Power of Attorney / Authorization

Authorization in favour of the person signing/submitting the bid and executing the contract, in the form prescribed

by the Nagarpalika.

Annexure G – Non-Blacklisting and Litigation Declaration

I/We declare that the bidder is not currently blacklisted/debarred by a competent public authority, except as

disclosed herein. I/We further disclose all material litigation/arbitration matters required by the tender for the

preceding ten years. All information submitted is true and complete.

Annexure H – Site Visit Declaration

I/We confirm that I/we inspected the proposed site, understood access, soil, water availability, existing vegetation,

utilities, security and other site constraints, and considered them while quoting.

Authorized Signatory: Date: Seal:

Annexure I – Indicative Plant Species Schedule

The Nagarpalika shall attach the approved site-specific species list, category, quantity and target proportion. Final

species selection and proportions shall be approved by the competent technical authority before plantation.

Annexure J – Plantation Register

Plo Are Specie Verifie Replacemen GPS/phot Superviso Remark

Date plante Verifier

t ID a s d t o ref. r s

Annexure K – Monthly Maintenance & Survival Report

Month Planted Alive Dead Watering Pest/Disease Remarks

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

Annexure L – Completion and Survival Certificate

Certified that the contractor completed plantation and maintenance at [location] as per the approved BOQ and

specifications. Joint final inspection on [date] recorded [ ]% survival, subject to observations below.

Contractor: Nagarpalika: Date:

Annexure M – Contractor Undertaking

I/We have read and understood the tender document and addenda/corrigenda.

I/We shall execute the work as per approved specifications and instructions.

I/We shall supply healthy approved planting material.

I/We shall replace rejected, dead or damaged saplings during maintenance without separate payment.

I/We shall maintain adequate manpower, tools, equipment and safety arrangements.

I/We shall maintain required digital/GPS records and submit reports.

I/We accept applicable penalty, recovery, termination and survival provisions.

I/We certify that submitted information and documents are true and complete.

Annexure N – Financial Quote

The financial bid shall be submitted online only in the prescribed format, excluding GST only. Rates shall remain

firm throughout the Contract Period

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

Annexure O – Model Agreement Structure

Draft Selection of contractor/service provider for plantation of fresh and healthy Tree Saplings and one year

maintenance of the same for the Nagarpalika

THIS AGREEMENT is entered into on this the day of ,

Nagarpalika incorporated under provision of Bombay

Provincial Municipality Act 1949, and having its registered office at ............... of One Part.

----------, a company/partnership firm/Private Ltd/ Ltd incorporated under the provisions of----------

Act, and having its registered office at ---------------------- (hereinafter referred to as the "Bidder" which expression

shall, unless repugnant to the context or meaning thereof, include its successors and permitted assigns and

substitutes) of the Other Part.

A. Chief Officer, Nagarpalika wishes to appoint a agency to plant trees in Urban forest.

B. Chief Officer, Nagarpalika had accordingly invited proposals by RFP dated (the "tender") to select suitable

parties through open competitive Proposal process. The Chief Officer, Nagarpalika had prescribed the

technical terms and conditions in its RFP document for selection of Bidder for above task.

C. After evaluation of the bids received, Chief Officer, Nagarpalika accepted the Proposal of the M/S and issued

the work order dated to Bidder, requiring, inter alia, the execution of this Agreement.

D. Chief Officer, Nagarpalika, Nagarpalika has accordingly agreed to enter into this Agreement with Bidder for

execution of his rights and responsibilities, subject to and on the terms and conditions set forth hereinafter.

NOW THEREFORE in consideration of the foregoing and the respective covenants and agreements set forth in this

Agreement, the sufficiency and adequacy of which is hereby acknowledged, and intending to be legally bound

hereby, the Parties agree as follows:

Meaning of this Agreement

This Agreement shall constitute a contract between the Nagarpalika, Chief Officer, Nagarpalika, and the Bidder

under the Indian Contracts Act,

The Agreement shall clearly and expressly constitute the following:

a) Main body of this Agreement.

b) Tender document dated

c) Addendum and Response to Queries dated

d) Bidder’s Bid.

e) Work order dated .

f) Any relevant correspondence between the two parties that the signatories have agreed to include as part

of the Agreement for validating and clarifying any points in the Agreement or by way of revised or improved

understanding of any terms of the Agreement as appended herein.

Above mentioned documents shall be deemed to form and be read and construed as part of this Agreement and

attached as Annexure to this Agreement.

Unless otherwise stated, notices to be given under this Agreement and the RFP including but not limited to a notice

of waiver of any term, breach of any term of this Agreement and termination of this Agreement, shall be in writing

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

and shall be given by hand delivery, recognized courier, mail or facsimile transmission and delivered or transmitted

to the Parties at their respective addresses set

If to Authority:

Chief Offiicer,

If to the Bidder:

Phone No. ------------

14. MANDVI NAGARPALIKA PARAMETER SHEET BEFORE FLOATING

Parameter Model recommendation Final value

Contract type Single works contract

One urban forest plot / defined

Area Surveyed area 2765.00 sq.m

Saplings Approved site density/layout 960 Nos.

Estimated value Engineer’s estimate

Similar work 1×80% OR 2×50% OR 3×40% 1×80% OR 2×50% OR 3×40%

Plantation experience 25,000–50,000

Turnover ≥50% of estimate average

Experience period 5 years Last Five Yesr

Maintenance 12 months 12 months

Final survival 90% recommended 90% recommended

As per current rules; model 5%

Performance security

where permitted

EMD As per current rules

Tender fee As per current rules

Plantation period 60–90 days

Contractor unless BOQ states

Water responsibility

Drone Only if justified / specified

Progressive plantation +

maintenance + final survival

Insurance As applicable / as specified

If prescribed, up to 20% of tender 20% of tender Value

Only within approved procurement

Additional quantity

Model RFP – Urban Forest – Mandvi Nagarpalika, Gujarat | To be vetted before issue

15. PRE-ISSUE CHECKLIST

Administrative approval and budget provision confirmed.

Land ownership/possession and plantation permission confirmed. Site boundary and area verified.

Existing trees, utilities, drains, roads and structures identified. Water source and irrigation responsibility decided.

Species mix technically approved. Plantation density/layout approved.

Engineer’s estimate and detailed BOQ prepared.

Nursery/plant material requirement defined. Manpower and supervisor requirement defined.

EMD/tender fee/security checked against current applicable rules.

Bank solvency requirement considered and proportionately fixed, if required. Eligibility criteria scaled to actual contract

Maintenance period and survival benchmark approved. Payment milestones and verification procedure approved.

GPS/digital reporting requirement defined.

Drone requirement assessed and included only where justified. Insurance/labour/safety provisions checked.

Penalty/LD provisions defined with a reasonable ceiling.

Termination, force majeure and dispute provisions aligned with Nagarpalika standard conditions. Agreement format

Bid submission checklist, forwarding letter, bidder information, experience, POA, declaration and financial quote

Procure tender dates and identifiers inserted. Nagarpalika standard tender conditions incorporated.