CUT TO LENGTH LINE AS PER TECHNICAL SPEC NO. ICF/M&P/SPEC/CTLL REVISION STATUS 0 ATTACHED.

Special Eligibility Criteria

1. 1

   Please refer attached document named " Eligibility Criteria"

   Document requiredConfirmation required
2. 2

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I and class-II Local Suppliers and the vendors who do not qualify to be Class-I and class-II Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

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Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted certificate from chartered accountant with valid UDIN for local content as per clause 16.1.3 of Section-I instructions to Tenderers of ICF Bid Document in the standard format and verification printout of the UDIN from the website of The Institute of Chartered Accountants of India ?
9. 9

   Have you submitted the details of location(s) at which local value addition is made/proposed?
10. 10

    In case of class-II suppliers, have you submitted road map for setting up manufacturing facilities for tendered item along with the offer?
11. 11

    Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
12. 12

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
13. 13

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document
14. 14

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document optionalConfirmation required
2. 2

   The bidders shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practising cost accountant or practising chartered accountant (in respect of suppliers other than companies) giving the percentage of local content. Please refer clause 16.1.3, 16.1.3.1, and 16.1.3.2 of section-I of Bid document for further details.

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3. 3

   The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. Please refer Clause 9.8 (sub clause 9.8.1 to 9.8.10) Section-I of ICF Bid Document. In this regards I certify that: " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority and will not sub-contract any work to a contractor from such countries unless such contractor is registered with competent authority (If applicable, evidence of valid registration by the Competent Authority shall be attached). I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered." Note: (1) If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country. (2) If a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. (3) The bidder shall not be allowed to sub- contract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

   Document requiredConfirmation required
4. 4

   EARNEST MONEY DEPOSIT (EMD): - (i). Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. (ii). Traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the MSE policy. (iii) In reference to condition No.6.1 (vi) of section I f ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with Zonal Railways/Production Units for any of these trade Group 6579 . Firm should submit valid registration certificate for proof

   Document optionalConfirmation required
5. 5

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, " In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non- tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." Insuch cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification.

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6. 6

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

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7. 7

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.

   Confirmation required
8. 8

   Passing the benefits of ITC: I hereby confirm following: " We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."

   Confirmation required
9. 9

   It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in " Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Confirmation required
10. 10

    Please submit the details of the location at which the local value addition is being made

    Document requiredConfirmation required
11. 11

    The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

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12. 12

    SCOPE : Please refer scope of supply clause 3.0 of Technical specification Part I attached.

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13. 13

    Evaluation of the Offer : Please refer clause 6 of Technical Specification Part -I attached

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14. 14

    PERFORMANCE GUARANTEE: BANK GUARANTEE FOR AN AMOUNT EQUAL TO 10% OF THE VALUE OF THE CONTRACT SHOULD BE SUBMITTED TOWARDS PERFORMANCE GUARANTEE DULY COVERING WARRANTY PERIOD WHILE CLAIMING PAYMENT AND THE VALIDITY PERIOD OF BANK GUARANTEE SHOULD BE 6 MONTHS BEYOND THE DATE OF WARRANTY PERIOD.THE FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT/PERFORMANCE GUARANTEE IS AVAILABLE IN THE BID DOCUMENT ATTACHED ALONG WITH THE TENDER. .

    Confirmation required
15. 15

    General Arrangement Drawing: Supplier shall submit General Arrangement drawing of equipment and get approval of ICF before the supply. As per clause 3.0 of GA drawing in TS PART -II attached.

    Confirmation required
16. 16

    In the attached document with name of " CALCULATION FOR CAMC CHARGES" , AMC to be read as CAMC (Comprehensive annual maintenance contract) in this entire document.

    Confirmation required
17. 17

    The training shall be provided up to 06 persons nominated by ICF at the manufacturer premises, free of cost for one week in operation and maintenance. Bidder shall bear the cost of imparting training including training materials and will provide local transport if required. (Please refer Training clause no. 13.0 of technical specification part-II) Note: All training should be imparted in English / Tamil / Hindi only.

    Confirmation required
18. 18

    Firm has to quote charges for all the parameters mentioned in clause 6.0 of attached Technical Specification Part-I like machine basic cost, concomitant accessories, spares, turnkey charges, PMC charge, optional accessories , etc.

    Confirmation required
19. 19

    Warranty : 24 months from the date of successful commissioning of the machine. (please refer clause 14.0 of technical specification part-II attached).

    Confirmation required
20. 20

    Firm should quote separately for 5 years comprehensive annual maintenance contract value year wise after warranty period without fail. break-up of CAMC charges year wise shall be furnished. Evaluation and inter se ranking shall be based on all inclusive rate of supply, installation, commissioning and CAMC charges put together.

    Confirmation required
21. 21

    CAMC agreement for each machinery and plant will be signed between ICF and the OEM or its authorized agent. However, decision for entering CAMC contract or not at the end of warranty period shall be at the sole discretion of Railway. The OEM/authorized agent must confirm to supply spares of the machine for the entire life of the machine as and when railway wants to purchase the spares, even if ICF decides not to enter into CAMC with OEM/ authroized agent after the warranty period or if ICF decides to discontinue CAMC contract and maintain the machine by itself after few years of CAMC with the firm.

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22. 22

    WARRANTY CONDITIONS: APPLICABLE AS PER IRS CONDITIONS/ SPECIFICATION WHICHEVER IS HIGHER.

    Confirmation required
23. 23

    8.2.1 The certificate for local content shall have valid UDIN and Purchaser reserves the right to verify the authenticity of CA certificate from the following links. a.For Chartered Accountants - https://udin.icai.org/search-udin b.For Cost Accountants https://elcmal.in/udin/VerifyUDIN.aspx c.For Company Secretaries https:// stimulate.icsi.edu/udin/Home/UDINVerificati on

    Confirmation required
24. 24

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.