KFRI/ENGG/1081/ INT RP-900/2025-26

Amount

Outdoor arrangements

Welcome arch - Theme based venue entrance arch with theme based pillars Box Arch at entrance 24 x 4 x 2 feet top and 14 x 4 x 2 x 2 feet leg

Box pillar branding - With cloth on frame 4x10x4 ( For pathway area till the main entrance )

Flag holders 10 feet height to be placed in front of Building along with flag (Satin) of participating countries

Letter/Number cut out display of event name - 8mm 3d Letter cut out with 2 feet height and UV printing (at 8mm form board) - 25-30 letters/numbers to form 3-4 words

Theme based Welcome Board - Multi-Colour Mini boards at Convention hall entrance 4 X 8 Sq. ft.

Theme based welcome standee - Multi-Colour Mini boards at Passage and Hall Entrance with Cloth and framing-3 x 6 ft

Direction Signage With printed Cloth on frames 3 Ft x 6 Ft

Sponsors board at entrance area - With printed Cloth on frames 12x10 Sq. ft.

Theme Based venue arch in front of Convention centre 24 x 4 x 2 feet top and 14 x 4 x 2 x 2 feet leg

Registration Counter

Registration Counter - Registration counter backdrop with printed Cloth and framing 18 x 10 with Chairs -6 Nos, Desk – 3 Nos, Laptop – 2 Nos and sufficient plug points and Wifi connection

Delegate tag with printed 20 mm multicolour printed lanyards with A6 size glossy paper card, registration number and barcode generation and printing

Bar Code Scanners for Registration Counters and Food Counter with the required software support

Photo booth ( Galleria area) – Selfie point

Box letter 3D shape cut (1x2 ft) – 25-30 letters (pathway entrance)

Platform With Carpet – suitable colour Carpet 12x8

Any Kerala style arrangements – back drop/structures – Kathakali-Snake boat/coconut tree

Programme hall A – LIWA – Venue requirements (Existing main stage in Liwa Hall)

Nilavilakku - with oil, Thiri, lighting lamp, flower arrangements and all accessories

Sofa – Double Seater for Stage for Sessions

Tea Poi For each sofa in stage

Natural Flower arrangement in front of stage - 60 Feet

Sofa – White -3 seater For front row seating

Sofa – White -2 seater for front row seating

Tea Poi For sofas

Table top flowers (Natural) for tables and tea pois

Flag holders 4-5 feet height to be placed in front of Stage along with flag (satin) of participating countries

Programme hall A – LIWA – Audio visual requirements

LED wall (P3.9 indoor) with slide changer and LED raiser with skirting along with Laptops, Media Server and Operators - 60 Ft x 12 Ft

LED Preview Monitors 42 inch ( one with provision for display of timer)

Digital programe Standee - For outside the hall entrance

Laptop for presentation - in Podium, Control desk and Collecting presentations and one stand by with sufficient compactable connectors iMac and Windows compatible

Podium with glass or transparent material

LED TV (55’) in exhibition /dining area

Providing sound system with settings Midas M32 / equivalent digital mixing Unit (15000 W) with all necessary items including. 8 cordless mics, 4 Lapel/ Head worn mics, Digital podium mics, adequate wired mics, feedback monitors along with operator for smooth functioning of programme

Stage lighting for Inauguration, closing ceremony & cultural program with 1024 channel DMX mixer, LED par lights (RGB),Moving Sharpie, Warm Light for stage, Smoke Machine with all necessary items with operator for smooth functioning of the event

Camera Platforms with Skirting

Videography - Video recording, 2 Camera Recording, 3 days of the entire functions & Providing Edited 45 minutes Video in pen drive & entire Video recorded in hard disk without editing. Preparation of video shorts with highlights in each day

Photography -Photography of the entire functions, 3 days & setting a Quality Album with 200 Snaps & providing a Hard disk with all Digital photos (all photographs- appx. 1500 snaps)

Nattika hall

Audio system with basic PA system with 3 cordless mic (1000-2000 Watts)

Exhibition

Modular Stalls of 3M x 4M, 3M X 3M & 3M X 2M size each with octonorm powder coated sections and non-reflective white vinyl panels with 2 spot light on panels, Table - 1 Nos, Chair – 2 Nos, Power socket-1 No and waste basket – 1. Signage for each stall - Colour fascia with computerized vinyl theme based design. White vinyl panels should be clean and neat and free of any markings and stickers.

Secretariat- - Faculty launch & preview room

Laptops

Laser Printer with filled cartridges

Two Seater Sofa – White colour

Glass Tea poi

Working Tables 4 x 2 ft.

Other requirements

Power Supply Generators Separate for Light and Sound with Stand by generators with all required accessories and necessary approvals and licenses from Electrical Inspectorate if necessary – 82 KVA

Generator for Exhibition area - with all required accessories and necessary approvals and licenses from Electrical Inspectorate if necessary – 62 KVA

Running cost of generators (Diesel and manpower For 3 days) 82 KVA

Running cost of generator (Diesel and manpower For 3 days) 62 KVA

Internet Connection with routers

MANPOWER

Female Anchor with experience in conducting International event and should be able to summarize each session - Should have experience in conducting protocol events (Prior demonstration to be given to Organisers)

IT Specialist for handling all it related functioning and maintenance activities

VJ (Basic) For handling Visuals

AZIZ SOUNDS (BID ID -2235242)

Imagin Creations (BID ID -2234218)

Razzmatazz Ventures Private Limited (BID ID -2234184)

ATTITUDE EVENTS PRIVATE LIMITED (BID ID -2230729)

Dream Maker Events (BID ID -2234252)

IMPRESARIO EVENT MARKETING COMPANY PRIVATE LIMITED (BID ID -2235163)

Watermark Event Solutions LLP (BID ID -2234366)

PAVILIONS INTERIORS INDIA PVT LTD (BID ID -2228223)

MINAR TRAVELS INDIA PVT. LTD. (BID ID -2229114)

Kalamaya Event Management Company PVT LTD (BID ID -2233383)