HAZIRA DEPOT :PIPELINES & STRUCTURAL STEEL FABRICATION WORKS

INVITATION LETTER

PIPELINES AND STRUCTURAL STEEL FABRICATION WORKS AT

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NOTICE INVITING TENDER

Tender is hereby invited to submit your offer through e-procurement for Retail Operations at Hazira

Depot. This invitation of bid is limited to reputed companies who have proven experience in the field of

Railway Track Maintenance Work, as mentioned in Annexure-II.

Please visit the website https://bpcleproc.in for participating in the tender and submitting your bid online.

Please go through the web site for registration process if not done and download the E-Tender Document

for the process of bidding online as mentioned below.

Interested bidders may submit their quotation online on https://bpcleproc.in as per the tender document.

Bidders are requested to follow the instructions carefully as per the tender document and the instructions

given in the above said website. Any corrigendum/addendum regarding this tender will be available on

the above said website only.

Bidder should take into account the corrigendum / Addendum published from time to time before

submitting the online bids.

The Price Bid has to be submitted through online portal and should quote rates excluding GST as

applicable against the services provided.

BPCL does not take any responsibility for any delay in submission of online bid due to connectivity

problem or non-availability of site and / or receipt of instrument i.e. No claims on this account shall be

Incomplete tenders shall be liable for rejection without seeking any further clarification. We also reserve

the right to reject any or all tenders without assigning any reasons whatsoever.

Schedule to Tender

SR. No. Activity Description Details

STRUCTURAL STEEL FABRICATION WORKS AT

Time & Last Date of online bid

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INSTRUCTIONS TO BIDDERS

a. The Bidder must read carefully all the General Terms and Conditions of Contract as mentioned in

Annexure-II before filling up the tender schedule and his financial bid. The bidders who are

confident of executing the contract in time by employing the required resources, manpower and

materials need only participate in this tender.

b. In respect of the matters pertaining to this contract, bidder shall not directly or indirectly bring or

attempt to bring any political or outside influences or intervention through any association, union

or organization. All disputes, differences, clarifications etc. arising out of this contract will be

represented by bidder himself or by his legal representative.

c. The Bidder shall be bound by all General Terms and Conditions of Contract, as uploaded in with

this e-tender document.

d. Conditional bid shall not be considered and will be rejected outright.

e. If any firm quotes “Nil” charges / consideration, the bid shall be treated as unresponsive and will

not be considered. Amount should be adequate to meet statutory deductions towards TDS and

such other levies laid by Government. In case of the quoted service charge is less than such

statutory deductions, then the bid will be summarily rejected.

f. It may be noted that the tender notice is only for fixing a contract and shall not be construed as

invitation to bid for providing the job i.e. there is no guarantee for award of work without

assigning any reason whatsoever may be.

g. Any bidder participating in this tender should make sure that he/she will be able to carry out the

work in the contract.

h. It is implied that the bidder has obtained all necessary information directly or indirectly affecting

the contract such as legal stipulation, possible delays and hindrance or interference in executing

the contract and has satisfied him/her before making the offer. Unexpected difficulties or

expenses shall NOT be considered excuses for difficulties in performing the contract. The rate

quoted should take all factors into consideration.

i. The bidder acknowledges that he/she assumes all risks contingent upon the nature of the

contract to be actually encountered by him in executing the contract, even though such actual

conditions may result in the bidder performing more or less work than that originally anticipated.

j. The bidders who are confident of executing the contract in time by employing the required

resources, manpower and materials should only participate in this tender offer.

k. The tender schedule shall be read in conjunction with General Terms and Conditions of Contract

and any other additional conditions. The bidder shall be deemed to have carefully examined all

these documents. It is further understood and agreed that the bidder by careful examination

satisfied him with the terms and conditions of the tender document.

l. The quantities indicated in tender may increase or decrease in each category depending on the

future office requirement.

m. The tender shall contain the name, address of residence and place of business of bidder and shall

be signed by the bidder with his usual signature. Partnership firms shall furnish full names and

addresses. In case of the partnership firm, Self-Attested true copy of the partnership deed must

be submitted along with the tender. Similarly in case of company the Self Attested copy of

Memorandum of Article & Association.

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n. Interest shall NOT be payable on the Earnest Money deposit.

o. The Earnest Money of the successful bidder will be adjusted towards security deposit and of the

unsuccessful bidder will be refunded without interest within reasonable time after final decision of

the tender, normally within six months from the date of opening of tenders.

p. Corrections, if any, in the technical bid of application must be counter signed by the person

authorized to sign the tender bids.

2. CLARIFICATION OF BID DOCUMENTS

a. Bidders requiring any clarification on the Bid Documents shall notify office of Ch. Mgr Ops I/C,

Hazira Depot by email to Officers mailing address indicated in the invitation of Bid. The office

shall respond by email /in writing to any request for the clarification of the Bid Documents which

he receives not later than 7 days prior to the date of opening the Tenders. Copies of the

clarification sought for by the bidders and Clarifications by BPCL shall be sent to all the

prospective bidders who have received the bid documents.

Name of officer Designation Email Mob. No.

Sr. Mgr. Ops I/C Hazira

Mayur Chovatiya depot [email protected]

Asst. Manager (HSSE),

Amruta Adhav Hazira Depot [email protected]

b. The clarifications made as above shall form part of the Bid document and will be treated as

amendment to the Bid document. These clarifications will also be made available in the website

and bidders who have down loaded Bid document from internet are to submit the bid document

accordingly after taking into account all the clarifications Issued.

3. AMENDMENT OF BID DOCUMENTS

a. At any time prior to the date of opening of bids, BPCL may, for any reason, whether on its own

initiative or in response to any clarification received from a bidder, shall modify bid documents by

amendments and the same will be uploaded on the portal and these amendments will be binding

b. In order to afford prospective bidders a reasonable time to take the amendment into account in

preparing their bids, the BPCL may, at its discretion, shall extend the deadline for the submission

of bids suitably. Any amendment to the Bid document shall also be uploaded in the web site as

and when it is made.

c. Bidders who download the Bid document through internet are to take care of these amendments

while submitting their bids.

4. SUBMISSION OF BIDS

The bid along with the necessary documents should be uploaded in the http://bpcleproc.in portal as per

the guidelines mentioned in the portal.

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PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY / SECURITY DEPOSIT TOWARDS

(On non-judicial paper of appropriate value)

Bharat Petroleum Corporation Ltd.

M/s. ________________________________________________have taken tender for the work

No/PO________________________________________ for Bharat Petroleum Corporation Ltd.

The tender Conditions of Contract provide that the Contractor shall pay a sum of Rs.___________

(Rupees___________________________________________) as earnest money/security deposit in the form therein

The form of payment of earnest money/security deposit includes guarantee executed by Scheduled Bank,

undertaking full responsibility to indemnify Bharat Petroleum Corporation Ltd. in case of default.

The said_________________________________________ have approached us and at their request and in

consideration of the

agreed to give such guarantee as hereinafter mentioned.

We___________________________________________________________________ hereby undertake and agree with you

that if default shall be made by M/s. _____________________________________ in performing any of the terms

and conditions of the tender or in payment of any money payable to Bharat Petroleum Corporation Ltd.

We shall on demand pay to you in such matter as to you may direct the said amount of Rupees

_______________________________only or such portion thereof not exceeding the said sum as you may from

time to time require.

You will have the full liberty without reference to us and without effecting this guarantee postpones for

any time or from time to

time the exercise of any of the powers and rights conferred on you under the contract with the said

_____________and to enforce or to for bear from endorsing any power of rights or by reason of time being

given to the said which under law relating to the sureties would but for provision have the effect of

Your right to recover the said sum of Rs.__________________(Rupees__________________ ____________________)

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in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes

have been raised by the said M/s.__________________ _________________and/or that any dispute or disputes are

pending before any officer, tribunal or court.

The guarantee herein contained shall not be determined or affected by the liquidation or winding up,

dissolution or change of

Constitution or insolvency of the said______________ ____________________but shall in all respects and for all

Binding operative units’ payment of all money due to you in respect of such liabilities is paid.

Our liability under this guarantee is restricted to Rupees__________________________________ our guarantees

shall remain in force until_____________________________________________ unless a suit or action to enforce a

claim under___________ _________________________________________ Guarantee is filed against us within six

_____________________________(which is date of expiry of guarantee) all our rights under the said guarantee

shall be forfeited and shall be relieved and discharged from all liabilities there under.

We have power to issue this guarantee in your favor under Memorandum and Articles of Association and

the undersigned has full power to do under the Power of Attorney dated __________________granted to him

Yours faithfully

______________________________ Bank by its Constituted Attorney Signature of a person duly authorized to

sign on behalf of the bank.

Venue Inspection timings, etc. are given below:

Inspection Timing: Any working Day

Inspection Venue: Bharat Petroleum Corporation Limited

Surat- Hazira road, Post Office Ichchapore

Dist Surat (Guj)-394510

Yours faithfully,

For BHARAT PETROLEUM CORPORATION LIMITED

SR. MANAGER OPERATIONS I/C,

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