Tender for Providing and fixing fencing work around transformer structure under Ravapar Sub Division.

2 Estimated cost in Rs. (With 18% GST)

3 Tender Fee in Rs. (non-refundable) with 18 % GST

(Payment of Tender Fee must be accepted through on line only by RTGS /

NEFT in PGVCL Bank Account No. 00000031000722038, Name of Bank :

State Bank of India, IFSC Code No. SBIN0011005, Account holder :

PASCHIM GUJARAT VIJ COMPANY LIMITED) (This is mandatory)

4 Earnest Money Deposit amount in Rs. (1 % of Tender Amount)

(Payment of Tender Fee must be accepted through on line only by RTGS /

NEFT in PGVCL Bank Account No. 00000031000722038, Name of Bank :

State Bank of India, IFSC Code No. SBIN0011005, Account holder :

PASCHIM GUJARAT VIJ COMPANY LIMITED) (This is mandatory)

On line (e-tendering) Tender offer download last Date 12/06/2026

up to 17:00 hours only. (This is mandatory)

6 On line (e-tendering) Tender offer submission last Date 12/06/2026

up to 18:00 hours only. (This is mandatory)

7 Date & Time for pre bid meeting (If Required) No

8 Only online submission of all the relevant Documents is allowed.

No Offline / Physical submission is require. Offers in physical

form will not be accepted in any case. (This is mandatory)

9 Date of opening of On Line Technical Bid at Date 15/06/2026 @

11:00 hours (if possible)

10 Date of opening of On Line Price bid, Date 15/06/2026 @ 12:00

hours (if possible)

11 Validity of Bid 120 Days

CHAUDHARI Digitally signed by

CHAUDHARI RAMESHKUMAR

RAMESHKUMA GANESHBHAI

R GANESHBHAI +05'30'

Executive Engineer

Division Office, PGVCL, Nakhatrana.

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 General Instructions to the successful

TERMS & CONDITIONS REGARDING

5 INDUSTRIAL LAWS AND OTHER RELATED

6 SECTION V: TAXES

SECTION VI: General Terms &

Annexures I to XI, BG Formats for EMD and,

SD, Agreement and Indemnity Bond

9 SECTION VIII Technical Specifications

10 SECTION IX Drawings

11 SECTION X Pricebid

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer, Nakhatrana Division, PASCHIM GUJARAT VIJ

COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot.

With expression shall unless repugnant to the context include its permitted assigns or

successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

accepted by the PGVCL for award of the contract and shall include his authorized

representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-

in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the

contractor and shall include the commercial technical and general conditions, schedules,

drawings and any other conditions specifically agreed between the parties forming a part of

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the PGVCL “Letter of

Award” shall mean the official notice issued by the PGVCL notifying the contractor that his

bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 Electricity Rules: - All the works shall be carried out in accordance with latest rules under

Electricity Act-

1.17 Testing: - After completion of work execution required Tests are to be taken in presence of

Engineer in Charge whenever required.

1.18 Definition of “Similar work” means Providing and fixing fencing work around transformer

structure under Ravapar Sub Division.

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having

experience of Providing and fixing fencing work around transformer structure

under Ravapar Sub Division., along with satisfactory work completion certificate

regarding execution of work, including work order outward number along with its

value, from order issuing authority, for last 3 (three Years) _ ending last day of month

previous to the one in which tenders are invited., of any DISCOM of GUVNL or any

Govt. / Private DISCOM of any state of India. The work executed through open /

advertised tender shall only be considered for experience of work. The work done

through limited tender shall not be considered for experience. These bidders will

be considered as an experience bidder.

Sign & Stamp of the Bidder

2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Clause No.2 and sub

clause No. 2.2and not possessing any experience of Providing and fixing fencing

work around transformer structure under Ravapar Sub Division. can also

participate in tender for Providing and fixing fencing work around transformer

structure under Ravapar Sub Division.. These bidders will be considered as an

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work

Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 Latest Income Tax Return.

 The vendor registration certificate issued form Circle office is to be attached.

Bidder has to upload scanned copies of original (Notarized / self-attested copies

of original - as specified in this tender) with bid. It shall be sole responsibility of the

bidder that the uploaded scanned documents (in PDF form) remain legible and

should not be password protected.

2.3 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for Particular quoted item.

Such conflict of interest can lead to anti-competitive. Practices to the detriment of

procuring Entity’s interests. The bidder found to have a conflict of interest shall

bedisqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/partner(s) / Director(s) incommon; or

b) they receive or have received any direct or indirect subsidy / financial stake from any of

c) they have the same legal representative / agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components / sub-assembly /

Assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/dealer.

There can be only one bid from the following:

Sign & Stamp of the Bidder

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister / common business / management units in same /

similar line of business.

i) Bidder shall not act in contravention / violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall

not have conflict of interest with other bidders for particular quoted item, as above.

3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tender will have to get themselves registered on

website https://tender.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division of

GNFC Ltd., who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in the tender

3.3 For details regarding digital certificate and related training the below mentioned

address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

Toll Free No: 1-800-233-1010 Mob: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital

3.5 Bidders can prepare and edit their offers number of times before tender submission

date and time as mentioned in this tender details table no1. After tender submission

date and time, bidder cannot edit their offer submitted in any case. No written or

online request in this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic

format on website https://tender.nprocure.com before the validity period mentioned in

tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Only online submission of all the relevant Documents is allowed. No Offline / Physical

submission is require. Offers in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS

4.1 All interested parties are requested to understand this Tender Document in detail in

order to comply with PGVCL’s requirements including but not limited to the Tender

fees, EMD and deadlines, selection criteria, selection methodology, scope of work,

and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents and

fully inform himself as to all the conditions and matters which may in any way affect

the Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he

shall at once request in writing in advance before filling in the tender, within the

time limit as per Table no 1, for an interpretation / clarification by the PGVCL

Nakhatrana Division office. Then The PGVCL Nakhatrana Division office will issue

interpretation and clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall form a

part of the specifications and documents, and accompany the bidder's proposal.

Sign & Stamp of the Bidder

In case of difference of opinion about interpretation of specification etc. the

decision of Executive Engineer, Nakhatrana Division will be final and shall be binding

to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge without

misleading PGVCL to be considered for participation in this Project.

4.5 Bidders should be in touch with websites https://tender.nprocure.com &

www.pgvcl.com for information regarding revision / corrigendum / Amendment in

the Tender Document till due date of online submission and thereafter. No

separate information shall be sent in this regards and also not publish in

5 TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force

during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates & time

mentioned in Table no 1, by online RTGS / NEFT only. The bank detail is as under...

Name of Bank : State Bank of India

Bank Account No.

IFSC Code No. SBIN0011005

Account holder : PASCHIM GUJARAT VIJ COMPANY LIMITED

Tender Fees in Present rate of Total Tender

Sr. No. Tender Amount

Above Rs 5,00,000/- up

Above Rs 10,00,000/- up

Above Rs 25,00,000/- up

5.2 The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if

purchaser Company decides to scrap/cancel the Tender, by one or another reason, in

which Bidders are not responsible for cancellation/scarp of Tender fee without GST

amount may be refunded to bidder(s), at sole discretion of the Purchaser Company.

5.4 RTGS / NEFT original transaction slip for tender fees should be uploaded with the bid

6 EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates & time mentioned in Table no 1, by online RTGS /

NEFT only. The bank detail is as under (The EMD Amount is 1 % of the Tender Estimated

Name of Bank : State Bank of India

Bank Account No.

IFSC Code No. SBIN0011005

Account holder : PASCHIM GUJARAT VIJ COMPANY LIMITED

6.2 RTGS / NEFT transaction slip for EMD should be uploaded with the bid online.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned

after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder pays the security deposit and signsthe contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date of

LOA of the contract or fails to sign the contract agreement then the EMD amount will be

forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be

Sign & Stamp of the Bidder

initiated as decided by tender inviting authority

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 Tenders submitted without Earnest Money Deposit by the firms will be rejected without

entering in to further correspondence in this regard and no reference will also be made.

7 On line Tenders

7.1 Technical & Commercial Bid :

7.1.1 Following documents are mandatory and to be in submitted through online only along

with the stamp & Sign of bidder. No Offline / Physical submission is require. Offers in

physical form will not be accepted in any case. Bidder has to upload scanned copies of

original (Notarized / self-attested copies of original - as specified in this tender) with

bid. It shall be sole responsibility of the bidder that the uploaded scanned documents

(in PDF form) remain legible and should not be password protected.

1 Attested Copy of successful work Completion certificate, as mentioned on page no

point no 2.11 of this document.

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by the bidder.

4 Attested copy of power of attorney if any for signing the bid documents.

5 Attested copy of latest solvency certificate issued by Nationalized or scheduled

6 Attested Copy of registration Number under Shop and Estt. Act (If as case may be

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexure of this tender documents, duly signed by the bidder, in chronological

11 Certificate – A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, Straight through Joints(In Case of UG Work

14 The contractor shall have a separate provident fund code of RPFC and the

Contractor who do not possess separate P.F. Code shall not be considered for

acceptance of tender.

15 Contractor has to submit such certificate showing separate P.F. Code along with

16 List of available safety gadgets, as per annexure XI, with the bidder.

17 Attested copy of vendor registration certificate issued form Circle office.

18 Attested copy of Latest Income Tax Return.

19 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender rate in figure as well as

in words. The bidder should specify whether the quoted rates are with or without

prevailing taxes, if applicable, in force at that time, The bidder must work out the

total price of their tender offered accordingly and the total amount should be

total price of their tender offered accordingly and the total amount should be

clearly written in words & figure, in case of any discrepancy whatever written in

words shall prevail. Company shall at liberty to decide the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise rate

will be consider for the lowest party.

7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid on-

line only and not to submit the price bid in physical form. This is mandatory. If

price bid is submitted in physical form, same will not be opened and only on-line

submitted price bid will be considered for evaluation. In On Line price Bid, GST is

to be mentioned in separate raw/Column.

7.2.4 PGVCL reserves the right to reject any OR all tenders without assigning any

reasons thereof.

Sign & Stamp of the Bidder

7.2.5 No deviation in terms & condition in Schedule-B and Technical Specification will be

entertained. All the documents related to this Tender shall be final and binding to

all the bidders. Any ignorance for this shall not relieve the contractor from their

contractual liability arising as per Tender documents.

8. The works referred herein shall cover the entire scope of the Tender.

9. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before submitting

10. Executive Engineer, PGVCL, Nakhatrana Division reserves the right to spread the order if

11. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL

may, for any reason, whether at its own initiative or in response to a clarification

requested by a respective bidder, modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in case of on

line tender, PGVCL will bear no responsibility or liability arising out of noncompliance of

the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any

further communication in the matter will be entertained. The Bidders must ensure that

all the Annexures are completely filled in their tenders and the information called for is

given in totality. A set of complete tender documents is required to be submitted duly

signed and stamped by authority competent to sign on behalf of bidder on each page as

a token of unconditional acceptance to the conditions of various clauses of tender

documents. The bidder's bid and the documents attached there to shall be considered

for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://tender.nprocure.com (For view, download and on line submission) and

PGVCL web site www.pgvcl.com (For view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. Only

online submission of all the relevant Documents is allowed. No

Offline / Physical submission is require. Offers in physical form will

not be accepted in any case. Bidder has to upload scanned copies of

original (Notarized / self-attested copies of original - as specified in this

tender) with bid. It shall be sole responsibility of the bidder that the uploaded

scanned documents (in PDF form) remain legible and should not be password

 Price bids to be submitted ON LINE only before time limit specified in “Tender

Details” Table no1 of this document.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. The bidder should sign on

each page of tender documents, as mentioned in Section 1 point no.17, failure to

furnish the required information or submission of tender not as per the specification

will be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

Sign & Stamp of the Bidder

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal

investigation for any kind of fraud for public and theft of material or/and with

handlings the material and any civil and/or criminal case pending at any stage than

offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids online as set out

in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents in online offer (e-tendering)

submitted documents of bidder, offer of the same shall be liable for rejection at the

discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript

in the bid shall be ignored and will not be considered authentic unless same are

signed with Bidder's Stamp/Seal as mentioned in Section 1 point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted / opened, as mentioned in the Table no 1, in any

case which are received after due date and time of the receipt of tender

online. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In

the event of any discrepancy in meaning, the English language copy of all documents shall

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the

person or persons making the bid and must be signed and sealed by the bidder with

his usual signature. The name of all persons signing should also be typed or printed

below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the Secretary or

other person or persons authorized to bid on behalf of such corporation/ company in

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing

Director' 'Secretary', 'or other designation without disclosing his principal will be

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the

person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents &

then they have to upload scanned copies of this tender documents online only.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each

bidder in his bid for the complete scope of works including all duties and Taxes, will be

evaluated by the PGVCL to ascertain the best and lowest evaluated bid in the interest of

the PGVCL, for the complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If

there is discrepancy between the unit price and the total price which is obtained by

multiplying the unit price and quantity, or between sub-total and the total price, the unit

Sign & Stamp of the Bidder

or sub-total price shall prevail, and the total price shall be corrected. In case of

discrepancy between sub-total price obtained by adding various prices in the schedule and

the sub-total price indicated for that particular schedule, the sub-total obtained by

addition of various arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder

22.2 The contract will be awarded to the best qualified and responsive bidder offering

the lowest evaluated bid in conformity with requirements of these specifications

and documents and PGVCL shall be the sole judge in this regard and subject to

the provisions of these instructions to bidders and other terms and conditions

detailed out in these documents and specifications. A responsive bid is one which

accepts all terms and conditions of these specifications and documents without

any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in

line with the terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Nakhatrana Division office may ask bidder to

submit required documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender

consist 180 Days. The commencement date of Order shall be Date of issue of the Order.

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials issued

by PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos. of Nos. of Labours Insured in this

Labours in the name of bidder policy_______

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my

knowledge and belief. If any information found to be concealed, suppressed or

incorrect at later date, our tender shall be liable to rejected and our company

debarred from executing any business with PGVCL.

Sign & Stamp of the Bidder

1. No any Advance Payment will be made after issuing of Order.

2. PGVCL will be not responsible and liable for Any loss or damage to the equipment during

handling, transportation, storage, erection, putting in to satisfactory operation and all

activities to be performed till the successful completion of commissioning of the equipment

shall be to the account of the Contractor / Bidder.

3. During Execution of work for fencing authorized representative of Bidder who is in knowledge

of fencing work must remain present.

4. Bidder must have to submit the List of all related Equipment and Testing facility necessary for

the Tendered work while quoting the Bid.

5. PGVCL reserves the right to change/modify/alter/addition in condition in case of any dispute

and holds the power to decide the final verdict.

6. GST and cess as applicable as per prevailing rates are applicable to Bidder for this work.

7. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to

take any Decision.

8. Work may be required to be executed in any Sub Division area of Nakhatrana Division.

9. Necessary shutdown for connection/jumper of existing network will be provided as per

availability or convenience of the PGVCL which shall be acceptable to the contractor &

contractor shall try to complete the work in minimum time.

10. All the sundries material is at Contractor’s cost.

11. Successful Bidder must have ensured for that the safety Gadgets are issued to his Labour, by

him, and required regulations of Safety will be followed while carrying out the work.

12. The Work for the fencing must be done as per attached Specifications and Drawings.

13. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be initiated

against the Contractor

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by

them with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit

within 15 days from issuance of LOI/LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if

the amount is more than Rs. 10000.00 thenwill be payable by Demand Draft (DD) OR

Banker’s Cheque OR Bank Guarantee (BG)from Nationalized / Scheduled Banks as per

Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be acceptable. DD should

be drawn on any Nationalized /Scheduled banks in favour of Paschim Gujarat Vij

Company Ltd. payable at Nakhatrana or by Bank guarantee from any

Nationalized/Scheduled nationalized bank decided by Government of Gujarat time to

time only. Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security deposit within

days from the date of issuance of LOA of an amount equivalent to 5 % of the value of the

work to be allotted to him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time

validity till the completion of awarded work of this work order. Bank Guarantee for

interim period will not be allowed. Security Deposit shall be suitably extended time to

time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier

should undertake to renew the Bank Guarantee at least one month before the expiry of

the validity failing which PGVCL will be at liberty to encase the same. CORPORATE

GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful Bidders will be

required to deposit additional Security Deposit on prorate basis within two weeks of the

issuance of LOA for the additional order quantity.

2.7 In the event of failure to carry out work offered by successful Bidders and as accepted by

them while receiving the order within given time period, will lead to forfeiture of the

Security Deposit up to 100% and will lead to disqualification of the bidder to transaction

business with PGVCL for at least TWO years or the time duration as may be decided by

the Managing Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit then the

letter of intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL

without any notice or and action for “Stop deal” will be initiated as decided by tender

inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of

LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will have to be

borne by the successful Bidders.

4. For the Tendered work, other than turnkey work,entire material will be issued by PGVCL. Any

other related material required to carry out work mentioned in Schedule A is to be brought by

Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools

and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible

to any type damages to any property and any kind fatal/non-fatal accidents to anybody during

the execution of work. Insurance of all workers is compulsory, who are involved in Execution

of Tendered work. There will be no any financial liabilities of PGVCL for damage charges paid

such way. Copy of valid Labour Insurance Policy in the name of bidder is to be submitted with

Tender Documents.

Sign & Stamp of the Bidder

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be granted and

Penalty with applicable GST with cess as applicableand other taxes in force at that time will

be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security

Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with Agreement

within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after

completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost of stamp

paper is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and

Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing work, and work to

be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly

certified also.

15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle Labour arises,

due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificates under whom the similar kind of Tender

work has been executed. Such Certificates must not older than 3 Years from Date of

submission of the Bid. Such Certificate must be duly signed by Cadre Executive Engineers

and above only.

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the

2. Wages to be paid at the time of payment etc. by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified here

after, or rates fixed under the Minimum Wages Act, whichever is higher. The wages of every

contract labour employed by him under this contract shall be paid by him before the expiry of

7th day of the month irrespective of which the wages are payable i.e. wages of a last month

have to be paid by him in the first week of the next month). The contractor shall have to

make wages to his workers through bank only. The agency shall have to submit the copy of a

letter given to the Bank advising for crediting wages in individual account of the workmen

along with photocopy of the cheque showing total payment to be made to all such workmen

whose accounts are operated in that branch. (If there is more than one Branch, the agency

will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in

case of labour trouble etc. the contractor can be contacted. The contractor shall arrange to

have his office outside the factory premises and the contractor shall keep himself present

through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case

may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour

(regulation and abolition) Act for employing necessary manpower required by them. In

absence of such license, the contract shall be liable to be terminated without assigning any

reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the

PGVCL indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund,

administrative charges etc. at the rates made applicable from time to time by the

Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the

office of the commissioner of labour as per the Contract Labour (Regulation and

abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules

framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one

day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per

industrial Dispute Act. Any payment to the Contractor's employee arising out of any

claim of disputes under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or

any government Contractor under any of the provisions of the Minimum wages act,

Payments of wages Act, Employee's compensation Act, Contract Labour regulation

abolition Act, Employee provident fund or any other law due to act of omission of the

Contractor, the PGVCL may make such payment and shall recover the same from the

successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as

may be necessary to cause of observe, or for non-observance of the provisions

stipulated in the notifications/byelaws/Acts/Rules/ Regulations/including amendments.

If any, on the part of the Contractor, the PGVCL shall have the right to deduct any

money due to the successful bidder under this contract or any other contract with the

PGVCL including his amount of security deposit for adjusting the payment. The PGVCL

shall also have right to recover from the Contractor any sum required or estimated to

be required for making good the loss or damage suffered by the PGVCL.

Sign & Stamp of the Bidder

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and

under the liabilities insurance. The Contractor will arrange insurance policies for arranging

payment to his staff injured / met with accident (Fatal / nonfatal) on duty of sufficient

amount as per Labour laws. In case of any such happening Contractor will be liable for any

other payment to workers / staff engaged as per existing rules. Contractor will not make any

such payment to the Contractor's staff or any compensation etc. during the pendency of the

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various labour laws, in force from time to time,

from statutory authorities like GOI-GOG, which the Contractor shall have to comply

10. It should be ensured that before commencing the said work, the successful bidder should

submit the details of their labourer such as a full name, address and age with proof and

subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for

daily supervision and for maintenance of various register and records required under the

law and contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to

be observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and abolition) Act for employing necessary manpower required by him. In the absence of

such a license, the contract shall be liable to be terminated without assigning any reason

thereof. Contractor should also employ qualified and experiences persons as per

requirement of Electricity Act and rules for carrying out supply and erection work under

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government

agency under any of the provisions of the Minimum Wages Act, Payment of Wages Act,

Employee Compensation Act, Contract Labour Regulation Abolition Act, Employee

Provident Fund or any other law due to act of omission of the Contractor, PGVCL may make

such payment and shall recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect of each

concerned employee The contractor's contribution and the workers’ contribution towards

Provident Fund and Family Pension Scheme shall be done at the rate made applicable by

Sign & Stamp of the Bidder

the Government from time to time and deposited by the contractor with Regional

Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are

members of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme

with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labour shall be provided by the Contractor to his, workers. He shall maintain Leave

Records, Leave Cards for individual labourer which shall be duly verified, approved and

certified by the Authorized Officer of PGVCL. Remuneration for such leave period shall be

fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance

of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed

under the Minimum Wages Act. The wages of every Contract Labour employed by him

under this contract shall also be paid by him before the expiry of 7th day from the last day

of the month in respect of which the wages are payable (i.e. wages of a month have to be

paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be

punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in

case of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange

to have his office within working area and the contractor keep himself present throughout

the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it

is not taken, offer of the firm will not be considered. The attested documentary evidence

to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured

that all the contract labourers are covered under the provident fund scheme and

employees’ pension scheme and their contributions are remitted regularly to the

concerned RPFC. The photo copies of the Chelan in this regard should be collected from

the concerned contractor and kept in the file of the concern contractor.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses

titled Insurance Bidder’s attention is specifically invited to these clauses. Bid price shall

include all the costs in fulfilling all the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may

be pertinent to the Works and obligatory in terms of law to protect his interest and interests

of the PGVCL against all perils detailed herein. The form and the limit of such insurance as

defined herein together with the under-writer in each case shall be acceptable to the

PGVCL. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall be

in the name of the Contractor. The Contractor shall, however, be authorized to deal

directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible

22. Any loss or damage to the equipment during handling, transportation, storage, erection,

putting in to satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment, damaged or

lost. The transfer of title shall not in any way relieve the Contractor of the above

responsibilities during the period of Contract. The Contractor shall provide the PGVCL

with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the PGVCL immediately after

such insurance coverage.

Sign & Stamp of the Bidder

The Contractor shall also inform the PGVCL in writing at least sixty (60) days in advance

regarding the expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

23. The perils required to be covered under the insurance shall include, but not be limited to

fire and allied risks, miscellaneous accidents (erection risks) workman compensation risks,

loss or damage in transit, theft, pilferage, earth quake, riot and strikes and malicious

damages, civil commotion, weather conditions, accidents of all kinds, etc. The scope of

such insurance shall be adequate to cover the replacement/reinstatement cost of the

equipment for all risks up to and including delivery of goods and other costs till the

equipment is delivered at Site. The insurance policies to be taken should be on replacement

value basis and/or incorporating escalation clause. Not with standing the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor

shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

24. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL may from

time to time, during the pendency of the Contract, ask the Contractor in writing to limit

the insurance coverage, risks and in such a case, the parties to the Contract will agree for

a mutual settlement, for reduction in Contract price to the extent of reduced premium

amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts

on premium which may be available for higher volume or for reason of financing

arrangement of the project.

25. The clause entitled ‘Insurance’ covers the additional insurance requirements for the

portion of the works to be performed at the Site.

26. The successful bidder will not be allowed to work after working hours except in special

27. The successful bidder has to engage required strength of skilled persons for execution of

work and proper supervisor to avoid complication and unnecessary delay to complete work

timely. The successful bidder will be solely responsible for labour claims arising out of the

labour employed for this job.

28. The successful bidder should furnish details of past experience of such job of similar nature

completed by him satisfactorily within the time limit in PGVCL will be preferable.

29. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender

and contract” for works as applicable and in case of any default there to the PGVCL

Company shall forfeit the S.D. or any other action as may be decided by Executive

Engineer, Nakhatrana Division.

30. The successful bidder will certify that he has complied with the provisions of Industrial

& Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of

PF related to be submitted along with bill.

31. The successful bidder will governed by the PGVCL general conditions of works contract. The

Booklet will be available in the concerned office in any working days. In the event of

placing order, the successful bidder will be bound to the terms & conditions of the booklet.

All the usual terms and conditions of the Company though the same might have not been

mentioned in this specification or contractor booklet will applicable to this contract, and

the decision of the Executive Engineer, Nakhatrana Division shall be binding on the

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services. The amount and % of GST and Cess as applicable should clearly be indicated

separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act,

UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price

quoted is inclusive of GST and Cess.

4. If the Contractor has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the

Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over

and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any

refund received by the supplier / contractor on account of GST charged from the company; such

refund shall have to be passed on to the company, along with interest if any. Such refund along

with interest needs to be passed on suo-moto by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid/short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to COMPANY from

time to time.PGVCL’s GST Registration No.is 24AADCP1453C1ZZ.

8. TAXES, PERMITS & LICENCES :

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the PGVCL or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

9. Income Tax –TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor,

however added as contractor has to submit separate invoice for supply parts item as well as

works part item separately, otherwise TDS will be deducted on entire invoice value.”

10. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

11. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare cess

or any other taxes applicable time to time etc. All other statutory liabilities towards this

contract will be on your part.

Sign & Stamp of the Bidder

12. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the contract

period will not be considered except GST. No statutory variation will be given for this work

except GST. However, if any decrease takes place within/after the contractual delivery date,

the advantage will have to be passed on to PGVCL.

13. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the concerned

14. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses

or claims arising in connection with the death of or injury to any person employed of the

Contractor or his subcontractors for the purposes of the Works.

Sign & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings,

etc. attached & if has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before signing the contract submit the particulars thereof to

PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or

sublet the work under this contract or any substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the Engineer In

Charge as per actual requirement and should be completed within the time limit

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall

only be paid for work done. If the work is cut down the Bidder shall not be paid for the

work as so cut down, but in neither case shall be paid any compensation what so ever for

the loss or profit which he might have made if he had been allowed to complete all the

work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder. The

work shall be carried out by the successful bidder with prior approval of PGVCL. Work

carried out without PGVCL’s approval shall not be accepted and the PGVCL shall have right

to reject it and to recover the cost from the successful bidder. He will be liable against all

losses, expenses or claims arising in connection with the death of or injury to any person

employed by the successful bidder or his subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment during transit

due to improper or inadequate packing, handling, loading and unloading. The cases

containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary. The successful bidder without any extra cost shall supply any material

found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given in

writing to the successful bidder and if he fails to comply with the notice, then in such a

case PGVCL shall be at liberty to get the work or any part of it, executed through any

other agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, PGVCL may recover it from the Bidder in any

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the

Bidder under this contract and stores where material issued by PGVCL is stored. All the

works shall be carried out by the Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same may

decrease or increase. The PGVCL reserves the right for revising or omitting any of the

quantities. The actual work executed by the successful bidder will be calculated at the

rate given in the contract schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-up/closed

due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and

for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, Nakhatrana daily for the availability of

materials required for this work, failing to which this work order shall be terminated

without giving any notice.

Sign & Stamp of the Bidder

1.15 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer in

1.16 In case of any dispute doubt, the decision of Executive Engineer Nakhatrana Division shall

be unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of guaranteed

1.18 All legal complication of disputes is subject to Nakhatrana jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to

be produced by the contractor and party has to submit attested copy of solvency certificate

to the company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds of tools,

tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division office,

and his sole discretion and his decision shall be binding to the successful bidder and shall be

considered as final and unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible claim

of compensation for damage to Contractor’s equipment or staff or any of third parties

during the execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he fails

to do so entire work will be carried out at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock, exclusively

for execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any prior

notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder has to

deploy adequate man power, material, tools etc. well in advance and has to complete the

entire work during this specific outage period only, failing to which Company shall be at

liable to deduct the amount of revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for completion

of work. The contractor will not be eligible for any extra payment in respect of such

minor accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time and it will be

his sole responsibility to execute and complete this work as per the instruction of Engineer

1.32 For shortage of any materials for the work, recovery shall be made from you, on the basis

of prices of the materials (prevailing on the date of settlement of materials account) plus

15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer In

1.34 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Executive Engineer, Nakhatrana

Division shall be recovered from successful bidder’s bill as a penalty with applicable GST.

1.35 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.36 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does

not take any responsibility in case of accident or injury to the workers. The safety, security

of men, materials and equipment shall be sole responsibility of the contractor.

1.37 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that

of local body is a must condition for the successful bidder.

Sign & Stamp of the Bidder

1.38 The successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The party

has to carry out all other additional required activities / work as directed by Engineer In

Charge which is not mentioned in Schedule but required to be completed as per the site

condition and for this work no extra payment shall be made by PGVCL.

1.39 The contractor should employ as a Supervisor with sufficient qualification and experience

who could supervise the execution of work throughout. He should always be present on

1.40 The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after till the completion of work and is taken over by the PGVCL.

1.41 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by contractor

directly. If he thinks fit, he may take necessary insurance covering at his cost.

1.42 The successful bidder shall co-operate with the PGVCL for taking measurement etc. as

early as possible and he shall fulfil the entire requirement which is necessary to finalize

1.43 The competent authority can delete any item in schedule of the tender if he feels that the

rate quoted by the contractor for the item is abnormally high when compared to the

estimated rates.

1.44 The successful bidder shall not refuse to execute this work order at any time and it will be

his sole responsibility to execute and complete this work as per the instruction of Engineer

1.45 The work should be carried out according to the specification as per instructions and

programmed laid out by the Engineer in charge. Contractor has to ensure safe shifting

and erection of all accessories/equipment as per standard norms.

1.46 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of PGVCL.

1.47 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of completing

the work confirming to the requirement of this contract.

1.48 Under the Contract, the Contractor shall be responsible for loss or damage to the fencing

Equipment until the successful completion as defined elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The courts of Rajkot

shall have exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price basis

(Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the complete

works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their

end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting Authority)

may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL (tender Inviting

Authority) feels that there is lack of serious competition or any other reasons, PGVCL (tender

Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting Authority) decision

shall be final and binding on all the parties.

3 QUANTITY DISTRIBUTION

3.1 The Contractors whether non-experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria, as mentioned in Section 1 Sr. No. 2 , will only

be considered for price evaluation. PGVCL will not consider the, price bid of any contractor

who does not confirm / fulfil the eligibility criteria as mentioned in Section 1 Sr. No

3.2 While placing the order, the quantity distribution to each new contractors / new firms

shall be restricted up to 30 % of the tender amount/Qty. for all such new bidders provided

the price of New contractor is lower than the regular/experienced contractor. New

contractor / new firm will be considered as a regular contractor only after full filing

experience criteria as mentioned in Bidders qualifying criteria as per point no. 2 in Section

Sign & Stamp of the Bidder

3.3 The new contractor will be asked to match the L-1 prices of the new contractor only and

the Regular contractor has to match the L-1 price of the Regular/experienced contractor

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the

above condition no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular contractor

however will get heavy weight age in order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned

Divisions under above locations. The planning for each location has to be prepared in consultation of

the Deputy Engineer of the concerned Sub Division under whose control the work is allocated. The

work must be carried out under Supervision of concerned S/dn Head or Authorized Staff appointed

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule provided by contractor.

6. TAKING DELIVERY AND INSURANCE:

6.1 The contractor has to keep all materials in safe custody and transport to the respective sites

and will be fully responsible for any damage to or loss of all materials at any stage during

transportation or erection till taking over by PGVCL

6.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of all

the stored materials at his own cost. Material which is to be used for work is to be carted,

loaded and unloaded at Bidder’s cost and risk. Store address/s is to be mentioned in the

“General information about the Bidder” under Section I of this Tender.

6.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment and

works from theft, fire pilferage and any other damages and loss. It shall be the responsibility of

the contractor to arrange for security till the works are finally taken over by the PGVCL.

6.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100 % cost of materials, which are required to complete the work. Contractor shall

have to take comprehensive insurance policy equivalent to the Order Value against any loss,

damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over by PGVCL.

The Contractor shall deal directly and pursue the claim with the Insurance Company and shall

be responsible in regard to maintenance of all insurance coverage as well as for settlement of

claim. The proof of insurance policy taken by the successful Contractor shall be furnished to

Engineer-In-Charge. In absence of the above insurance policy, R.A. Bill payment will be

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials.

Contractor shall replace the lost / damaged materials / items promptly irrespective of the

settlement of the claims by underwriter and ensure that the work progress is as per agreed

schedule. The loss, if any, such replacement will have to be borne by the Contractor and PGVCL

will not entertain any claim / representation in this regard. However it will be contractor's

responsibility to insure the entire project is taken over by the PGVCL.

7. Account of material issued:

The successful contractor, after observing due formalities for the award of the works, will

purchase the material, as mentioned in the Specification in this tender copy; and get it pass

through the inspection of the inspector, deputed by this office.

8. Work Completion Period:

8.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within 180 Days from the Date of issue of Work Order.

8.2 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to

heavy rains or other reasonable causes, such facts should be immediately brought to

notice of the Engineer In Charge. If the reasons for stopping the work are genuine the

Engineer In Charge may ask the successful bidder to start the work again as per condition.

Sign & Stamp of the Bidder

The period of such stoppage will not be considered as a part of working days moreover the

successful bidder cannot claim compensation for such stoppage.

8.3 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer In

Charge and Executive Engineer Nakhatrana. If found that the work is unsatisfactory or not

progressing as per schedule then any action would be taken by the PGVCL as may deemed

fit to see that work is completed at the risk and cost of contractor. The completion time

allowed for each Sub work Order shall be strictly observed.

9. Time limit extension will be given, as per Clause No. 12 of this section, if material is not

supplied in time and in any case of objection not cleared in time. But if materials given in

time and there is no any objection, then no time limit extension will be granted and

penalty with applicable GST with Cess will be imposed as per rules.

10 CHANGE OF QUANTITY:

10.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease

the quantities of items under the Contract but without any change in unit price or other terms

& conditions. Such variations unless otherwise specified in the accompanying GCC and/or

Technical Specifications, shall not be subjected to any limitation for the individual items but

the total variations in all such items under the Contract shall be limited to the extent of 30%

(Thirty Percent) of the contract price by way of suitable amendment to the contract.

10.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above.

The base unit rates, as identified in the Contract shall however remain constant during the

currency of the Contract, In case the unit rates are not available for the change in quantity,

the same shall be subjected to mutual agreement.

10.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of

material will be that of the contractor.

11. Penalty with GST:

11.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not

completed within the scheduled period as prescribed in Sub Work Order, penalty with

GST and cess as applicable at the rate of 0.5 % per week or part thereof on delayed

portion subject to maximum up to 10 % of the work order Value with GST and cess as

per applicable rate. This will be deducted from the bills payable either against this

contract or any bank guarantee or any other amount payable under any other contract

with the PGVCL. For Penalty calculations or Time limit Extension, following points are to

11.2 Start Date of Work Order for Penalty Calculation will be the Day/Date on which the day

11.3 TLE of work order can be granted on the basis of reason produced by Contractor & fact.

11.4 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-2017

and PGVCL/F&A/745/11-06-2018.

11.5 At the time of submission of Bill against WO, all such Documents are to be submitted by

contractor for waiver of Penalty if applicable.

11.6 Time limit of Annual Work Order should be maximum up to 180 Days.

11.7 During the execution of Work, if Contractor/Labour are found violating OR Braking the

Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice on

first Instance. On second Instance the amount of Fine will be Rs. 500.00 or 0.1 % of

amount of WO (Whichever is high) with GST and cess. Even If after above two instances,

still Contractor found breaking of Safety Rules and Regulations then Procedures for Stop

dealing must be initiated against him as per rules and regulations.

12 Payment terms shall be as follows:

12.1 Payment will be made against Invoice value and shall be paid against actual execution. The

bills should be submitted in Duplicate to respective Executive Engineer, Nakhatrana Division

Office along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below the rank

of Deputy Engineer)

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per

Tender Condition No.7 under this Section if required.

• Contractor must submit the above documents within Fifteen (15) Days from the actual

date of completion of work to respective S/dn Office.

Sign & Stamp of the Bidder

• DOP is to be followed for Payments against the Work Orders.

12.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only

final bill shall be paid.

12.3 The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer In

Charge depending upon emergency of work.

13 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

13.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

13.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

13.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from

any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive,

or other hazardous properties of any explosive nuclear assembly or nuclear

components thereof;

13.4 Riot, commotion or disorder, except where solely restricted to employees of the

13.5 Neither party shall be considered to be in default or in breach of his obligations

under the Contract to the extent is that performance of such obligations prevented

by any circumstances of Force Majeure that arise after the date of the Notification

13.6 If either party considers that any circumstances of Force Majeure have occurred

which may affect performance of his obligations he shall promptly notify the other

13.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavour to continue to perform his obligations under the Contract so far as

reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the

steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall not

take any such steps unless directed so to do by the Engineer-in-Charge.

13.8 If circumstances of Force Majeure have occurred and shall continue for a period of

180 days, notwithstanding, the Contractor may by reason thereof, having been

granted an extension of Time for Completion of the Works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at the

expiry of the period of 30 days Force Majeure shall continue, the Contract shall

14 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works

connected with fencing having been completed correctly as per specification. Any extra cost

involved due to incompleteness of work or bad workmanship found out subsequently shall be

set right with and by you at your own cost.

15 HANDING OVER OF ASSET

15.1 After successful completion of the fencing work is to be handed over to the concern

Deputy Engineer of PGVCL. The handing over note covering the details of all the

materials used and total work executed must be signed jointly by the bidder and

PGVCL Engineer. Copy of handing over note must be attached along with bill.

15.2 The contractor shall arrange to hand over the complete work immediately on

completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor

then Recovery is to be made from bill or security deposit.

17 CONTRACT QUALITY ASSURANCE:

17.1 The Bidder shall include in his proposal the Quality Assurance Program containing the

overall quality management and procedures which he proposes to follow in the

performance of the Works during various phases as detailed in relevant clause of the

General Technical Conditions.

17.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed

for the execution of the Contract. PGVCL reserve the right to inspect the work at any stage

of contract i.e. during the execution and after the execution of work.

Sign & Stamp of the Bidder

17.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous supplies

made performance reports etc. However, in case of orders are placed, specific approval

shall be obtained from the PGVCL for the vendor supplied materials. The quality assurance

program shall be furnished for each material separately for approval.

18 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

18.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to cancel

the order without giving reasons thereof and forfeit the security deposit.

18.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of

his decision to do so.

18.3 The Contractor upon receipt of such notice, as per point no.18.2 above, shall discontinue

the work on the date and to the extent specified in the notice, make all reasonable efforts

to obtain cancellation of all orders and Contracts to the extent they are related to the

work terminated and terms satisfactory to the PGVCL, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

18.4 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless the PGVCL is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership, the

surviving partners, are capable of carrying out and completing the Contract the PGVCL

shall be entitled to cancel the Contract as to its in completed part without being in any

way liable to payment of any compensation to the estate of deceased Contractor and/or

to the surviving partners of the Contractor’s firm on account of the cancellation of the

Contract. The decision of the PGVCL that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such cancellation the

PGVCL shall not hold the estate of the deceased Contractor and/or the surviving partners

of the estate of the deceased Contractor and/or the surviving partners of the Contractor’s

firm liable to damages for not completing the Contract.

19 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the sole

arbitration of a person nominated by Managing Director, PGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made

there under. The award in such arbitration shall be final and binding on all the parties.

Work under the agreement shall continue during the arbitration proceedings unless the

PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming

part of the enquiry or Contract are property of PGVCL and shall not be used for any other

purpose, except for the execution of the contract. All rights related to the technical

specifications, drawings and records are reserved by PGVCL only and no part or partial

should be reproduced, copied or alter without prior permission to PGVCL in writing. In the

event of the breach of this provision, PGVCL can claim the damages caused by such events.

21 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

21.1 Has submitted fake, false or forged documents/certificates

21.2 Has revised/withdrawn price bid after opening of Techno: commercial bid,

until and unless it is sought for

21.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order

after the same is issued by the Company within the validity period and as

per agreed terms and conditions

21.4 Has committed breach of contract or has failed to perform a contract or

has abandoned the contract

21.5 Has failed to provide suitable expertise for the work as per prescheduled

Sign & Stamp of the Bidder

21.6 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the LOA, if the

Letter of Acceptance (LOA) is placed subject to submission of type reports

/ documents to the firm.

21.7 Has indulged in construction and erection of defective works.

21.8 Has substituted materials In lieu of materials supplied by the Company or

has not returned or has short returned or has unauthorised disposed of

materials / documents / drawings / tools or plants or equipment supplied

21.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing

21.10 Has unauthorised obtained official company information or copies of

documents, in relation to the Tender/Contract

21.11 Has failed to follow the stipulated mode of communication, if specified by

the tendering authority / purchaser.

21.12 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

21.13 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

21.14 The firm, stop deal and/or banned for business dealing and/ or blacklist

by GUVNL or any subsidiary Companies of GUVNL shall be considered as a

stop deal and/ or banned for business dealing and/ or blacklisting for all

22. Effect of putting a proprietor/firm for Stop dealing/Banned forbusiness dealing are

22.1 The proprietor/all the partners/directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for

business dealing.

22.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any Company

of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

22.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm

is put on Stop dealing/ Banned for business dealing by GUVNL or any of its

subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid

of the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of order

even if its price is the lowest. In this situation, the next lowest bidder shall

be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

22.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and

is already executing work and/ or Letter of Acceptance/ purchase order awarded

to them by another Company, then the firm should be allowed to complete such

awarded work / supply.

22.5 The amount of EMD/SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/

PG in the form of bank Guarantee shall be encashed and appropriated.

22.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a

Firm is put on Stop dealing/ Banned for business dealing, all the manufacturing

works of the Firm shall be on Stop dealing / Banned for business dealing for

GUVNL and its Subsidiary Companies & for all Services of the Firm.

Sign & Stamp of the Bidder

22.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to

be on Stop Dealing/ Banned for business dealing.

22.8 The Board of Directors of the concerned Company may however, if he considers it

to be in the interest of the Company, remove the ban in respect of any specific

Service from any Contractor for that Company only.

24. Every bidder should, at the time of submission of bid, give a declaration as per Annexure

VI attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm

has not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL

and it’s any Subsidiary Companies.

25. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection with

Tender/Contract if concluded shall subject to the exclusive jurisdiction of the Court under

whose jurisdiction the place from which Tender/Acceptance if Tender is issued, is situated

i.e. respective Location’s Court.

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. Time required for work

No. Mentioned in Tender

1 Providing and fixing fencing work around

transformer structure under Ravapar Sub

Sign & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Sr. full address, Details of order

Work Description date of Order

No. phone, fax and

the order Value

name of contact

• Copies of MAJOR Work orders along with Work completion certificates should be

attached with this information.

• If necessary, separate sheet may be used to submit the information

Tender for Providing and fixing fencing work around transformer structure under Ravapar

Tender No :- 730/20

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with Ref. &

Work completion with

Sr. full address, Work date of

Order Certification of

No. phone, fax and Description the

Value Order issuing

name of contact order

• Copies of Resumes and appropriate certifications should be attached with this

• If necessary, separate sheet may be used to submit the information.

Tender for Providing and fixing fencing work around transformer structure under Ravapar

Tender No :- 730/20

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. _______________________________________, employee

of PGVCL at _____________________________ (place), is related to our

(designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any

relatives employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its

parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

Tender for Providing and fixing fencing work around transformer structure under Ravapar

Tender No :- 730/20

Sign & Stamp of the Bidder

List of on site Measuring instrument Facility

(To be completely filled by the Bidder)

Sr. Name of Date of purchase Date of Utility

No. equipment calibration

Tender for Providing and fixing fencing work around transformer structure under Ravapar

Tender No :- 730/20

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: 730/20

All bidders will have to furnish the following undertaking duly filled in signed and

stamped for each quoted item of the tender along with the Technical Bid.

and their proprietor / any partner / any directors of the firm is not stop deal and/or

black listed by GUVNL and or their any subsidiary companies viz. PGVCL / UGVCL /

DGVCL / MGVCL / GSECL / GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

List of Performance Certificate:

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Tender for Providing and fixing fencing work around transformer structure under Ravapar

Tender No :- 730/20

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Tender for Providing and fixing fencing work around transformer structure under Ravapar

Tender No :- 730/20

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

Ref: - Tender No: 730/20

signatory of M/s_____________________________________________ hereby declare

that none of the Proprietors / Partners / Directors is not under any criminal

investigation for any kind of fraud for theft of material or/and with handlings the

material and any civil and/or criminal case pending for such matter listed by GUVNL

and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO

for the tendered items and/or works.

Seal of the Firm Signature of the Tenderer with Designation

List of Safety Gadgets Owned by Bidder

Ref: - Tender No: 730/20

hereby declare we will provide ________ nos of labours to carry out this tenders

scope of work. We are having Labour Insurance Policy

our labours. We declare that, as mention below table, we are having following safety

gadgets of our own and they all are in good condition.

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

with other firms who have submitted tenders for the same items under this inquiry /

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: 730/20

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having

their registered office at _____________________________________ (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee

for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial

validity of Tender’s offer) which is required to be submitted by the tenderer along with the

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ______________________ (Address of Bank’s registered office)

hereby give this Bank Guarantee No.________________ dated _________ and hereby agree

unequivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding

to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or

part thereof by the Tenderer within its validity or Non submission of Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be terminable by

notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any

reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alternations made, given, conceded with or without our knowledge or

consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees ____________________________________)

(In words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or before_______

(Date of Validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with

Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .300/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding _______ (in

words) Rupees ___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf of

M/s. _________________________________________________who have entered into a contract for

the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given conceded

or agreed, with or without our knowledge or consent, by or between parties to the said within

written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee shall

remain in force until ____________________ (Date of validity of the Guarantee). Unless demands

or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of

validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___day of______month _______Year between the

Paschim Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included

its successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having

its Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter

called “The Company” which expression shall unless excluded by or repugnant of the context

include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work

No. ____________________, Dated ___________, hereinafter called “The works and more

particularly desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of the Company,

a list where of is made out in the schedule here under written and all of which said documents are

deemed to form part of this contract and include in the expression “The works “wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the ________________

subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable

necessary for the completion of the works as mentioned and at the time in the manner and

subject to the terms conditions and stipulation contained in this contract and in

consideration of the due provision, executions, construction and completion of the works

agreed to by the contractors as aforesaid the company both hereby covenant with the

contractor to pay all the claims of money as and when they become due and payable to the

contractor under the provisions of the contract such payment to be made at such times in

such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of

the conditions and the covenant as stipulated in the general conditions specifications form

Or tender schedule drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his

Supervisors and labours to execute the work mentioned in Tender. On violating or breaking

the Safety Rules and Regulations, and if Supervisors/Labours are found without Safety

Gadgets, “The Company” reserves the right to take actions as per the terms and conditions

mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of

his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to

the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Company, stop all further sub-contracting or purchasing activity related

to the work terminated, and assist “The Company” in maintenance, protection, and

disposition of the works acquired under the Contract by the Company. In the event of such

a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless “the Company” is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership, the

surviving partners, are capable of carrying out and completing the Contract “the Company”

shall be entitled to cancel the Contract as to its in completed part without being in any

way liable to payment of any compensation to the estate of deceased Contractor and/or

to the surviving partners of the Contractor’s firm on account of the cancellation of the

Contract. The decision of the Company that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such cancellation the

Company shall not hold the estate of the deceased Contractor and/or the surviving

partners of the estate of the deceased Contractor and/or the surviving partners of the

Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to

effect or alter other terms and conditions of the contract and the contract so altered or revised

shall be and shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

No. __________________________, dated _______________ and all future contract that may

be awarded to me in the next one year and in terms of the condition in clause 1.24 of Section VI of

the COMPANY’s tender and contract for work.

I _______________________________ residing at ____________ by this Bond bind myself

responsible for and shall pay compensation to my workmen payable under the workmen’s

compensation ACT – 1923 (viii of 1923) hereinafter called the said Act for death or injuries caused

to the workmen engaged by this presents, if such compensation is paid by the COMPANY as

principal under such sub-section (1) of section 12 of the said Act on behalf of me, to pay such

amount of compensation on demand within 48 hours to the COMPANY that it might have to spend

as legal and other incidental charges in defending any suit or action arising out of the death of

injuries in regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death

or injuries to the workmen engaged by me. During the execution of work of said contract and all

future contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I __________________________________ shall imbrues to the COMPANY such sum that

the COMPANY is required to spend as legal and other incidental charges in defending such suit or

action and also the amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and virtue till the

COMPANY is required to defend such suit or action filed by the workers and or heirs against the

COMPANY. Further it is applicable on death of contractor himself also. No any compensation will

be claimed by legal heirs of contractor.

Signature of the Executant

Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT FOR FENCING WORK

The work should be strictly as per specifications and approved designs of the PGVCL.

The inferior and unsatisfactory work is liable for rejection and to be rectified at the cost of

contractor. The work will have to be carried out as per programmed laid down by department

and under the entire instruction of engineer-in-Charge and contractor should employ

supervisor who could supervise the works through out and he should remain present on site.

No tools & Tackles will be supplied by the department.

2. The above material will be fabricated by the contractor (who so ever is awarded this work) to

form a cage with door and locking arrangement to suit the protection purpose of the

3. The fixing of the cage will be done with the RCC to hold the structure perfectly and

effectively. Concreting should be with one part of cement, two part of specified quality sand

and four parts of well burnt Brice bats (1:2:4). The mixture should be prepared on GI sheet

and should be free from the dust. Cement, river sand and metal should be used by contractor

at his own cost. The finishing coat of cement plaster shall be applied on outer surface

Concreting and boxing for smoothness.

4. The carting of the cage at the side will be at the cost of the contractor.

5. No extra charge will be paid for the sundries /contingency.

6. The rates quoted are inclusive of all type of tax i.e. G.S.T. etc.

7. Payment paid as per area of Sq feet of fencing.

8. SPECIFICATIONS:

8.1 65X65X6 size angle around Transformer center = 04 No.

8.2 35X35X5 size Angel for around fencing Net.

8.3 3mm2 Galvanized wire Net = As per required Transformer Situation.

8.4 M S aldrop (HADO) with Lock bar for Transformer fencing Lock = 01 No. per Transformer.

8.5 Angel of Transformer Fencing fit with cement concrete in Ground.

8.6 Minimum 5.00 Feet height form Ground Level.

8.7 1.5 Feet Below Ground.

8.8 The size of cage should be 4.0 Mtr x 2.0 Mtr or as per As per requirement of the site

dimensions & as per instruction of engineer-in-charge.

8.9 Danger Board of side 300 x 300mm (1.6mm thick MS Plate) is to be provided on left hand

side of fencing with standard drawing.

9. The successful bidder has to take the measurements at site to decide the exact dimension of

each job. For the same, the awarded contractor will remain in contact of the concerned SDO,

and take the primary measurements at site, of each job, as per the directives of the

concerned SDO and, in presence of the staff deputed by the SDO concerned.

10. The approved specimens of entire supply of the material, with the paper seal duly discharged

by the supplier and the PGVCL authority; will be kept at PGVCL Division Office. In case of any

discrepancies/ litigation arising out of any issue related to the works/ supply; the specimen

kept at this office will be taken in to accounts only.

11. The all material shall be given one coat of approved red-lead paint. All material will also be

painted with two coats of approved aluminium paint and there should be sufficient interval

between every coat of painting in order to allow for drying.

12. The bolts must shall be dipped in anticorrosive oil before insertion.

13. The lower portion of fencing must be 1.5 foot below ground level.

14. The good quality paint will be supplied by the contractor and should be of I.S.I mark and will

be got approved from concern Deputy Engineer, prior to starting work.

15. The supplier will produce the manufacturer’s certificate for the zinc coating to the Chain Link

mesh. The zinc coating will not be less than 60 microns and the same will be checked by the E-

16. The installation of the entire cage will be such that the overall height at all places will be 5’

minimum, above ground level.

17. The ground clearance between the M S Angle and the ground will not be more than 6” at any

Sign & Stamp of the Bidder

18. The Hinges will be of M S Nut/Bolts of 2” x 3/4”, fixed in the M S socket be fitting and welded

properly, securely.

19. The M S aldrop (HADO) will be provided with locking arrangement at the frame to be used as

the door as shown in the drawing.

20. Proper Locking arrangement to avoid theft of door of fencing.

21. The entire job will be prepared with proper care, welding and fine finish to give decent

aesthetic look, to the satisfaction of the E-I-C.

22. In case of any discrepancy, the E-I-C will provide the guide lines and the contractor will have

to follow the same. The discretion of the authority issuing the tender and above will be

binding to the contractor.

23. Following details should be fill up by contractor while submitting the bill of Fencing work.

23.1 Feeder Name.

23.2 Transformer location Number as per Pole Numbering & Location Name.

23.3 Village Name

23.4 Supervisor Name.

23.5 D.E. / J.E. Sign.

23.6 Provide Photograph proof of fixing fencing to transformer with D.E.’s Signature.

IMPORTANT: Before starting the work(new, alteration or addition) and during the works the

contractor must obtain lineclear wherever necessary for the concerned officer of this office of

other Office. For any damagedone to the Men, Materials and/or property due to non-observance of

rules, the contractor will be solely responsible.

Sign & Stamp of the Bidder

M S ANGLE: 65 X 65 X 6 mm 5 foot above M S ANGLE : 35 X 35X 5 mm

ground level and 1.5 foot under ground

FOUNDATION-(1.5 FT X 1 FT X 1 FT)

1.5 FOOT UNDER GROUND with muffing

Sign & Stamp of the Bidder

M S ANGLE: 65 X 65 X 6 mm 5 foot above M S ANGLE : 35 X 35X 5 mm

ground level and 1.5 foot under ground

FOUNDATION-(1.5 FT X 1 FT X 1 FT)

1.5 FOOT UNDER GROUND with muffing

Sign & Stamp of the Bidder

M S ANGLE: 65 X 65 X 6 mm 5 foot M S ANGLE : 35 X 35X 5 mm

above ground level and 1.5 foot under

FOUNDATION-(1.5 FT X 1 FT X 1 FT)

1.5 FOOT UNDER GROUND with muffing

Sign & Stamp of the Bidder

Tender for Providing and fixing fencing work around transformer structure under Ravapar

Tender No :- 730/20 PR No :-

. Description of Price per G.S.T. Amount with

UOM Qty. Amount

N work Cage. Tax Tax

transportation,

1 manufacturing, Number

labour charge of

specification at

various location

Total Estimated Tender Cost (With 18% GST) Rs

In Word Rupees Twenty Two Lakh Only.

 Work Should be carried out as per SOR description.

 Work to be executed as per actual requirement and measurement recorded

 Work to be carried out as per site situation & instruction of Engineer In charge.

 Rates must be submitted online only

 Conditional quotation / rates will not accepted and liable to reject tender.

Executive Engineer

P.G.V.C.L, Nakhatrana Division

I/We agree to supply/carry out work noted above at the rates herein

tendered by me/us subject to the condition of tender and supply/carry out work as

per the Tender inquiry which I/We have carefully read and which I/We have

thoroughly understood and to which I/We agree.

I/We have by agree to keep this offer open for 120 days after the returnable

date of the tender’s and shall be bound by communication of acceptance dispatched

within the prescribed time.

Contractor’s Signature

Contractor’s / Firm’s Rubber Seal

Contractor’s / Firm’s Name

Contractor’s / Firm’s Address __________ _______

Place :- Date:-