Provision of outsourcing of gangs (manpower) for Engineering machine and other engineering-associated block works.

Financial Standing: The Bidders will be qualified only if they have minimum financial capabilities as below:-(i) T1- Annual Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up-to the date of opening of the tender. The audited balance sheet (FY 2023-24, 2024-25, 2025-26 and 2026-27 till date of opening of tender) reflecting financial turnover certified by chartered accountant with stamp, signature and membership number shall be considered. In case the audited balance sheet for the last financial year is not available certificate from charted accountant backed by GST returns/VAT statements (if applicable) shall be considered as per Railway Board letter No. 2016/EnHM/06/02 dated 18.10.2018(ii) T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at @ 5% of the estimated bid value net of applicant's commitments for other contracts. The banking reference must be as per Annexure- N or certified by chartered accountant as per Annexure - O with her stamp, signature and membership number shall be submitted by the bidder along with bid.

Notes: The following documents should be submitted by uploading along with tender failing which the offer will be rejected by the railway and considering it as non-responsive and their Technical. i. The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender . The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered. ii. The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. iii. An affidavit duly certified by a notary that the partners of the firm or sole proprietor or company. iv. The tenderer must submit an affidavit/Self Declaration stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the affidavit to be submitted by the bidder is enclosed as Annexure - M and M (A). The bid shall be summarily rejected if the bidder fails to submit this undertaking along with bid. In case of partnership firm the annexure M(A) shall be submitted by each partner of the firm separately /individually, non submission would lead to summariliy rejection of the Bid. vi. Self Attested copy of the latest GST Registration and attested copy of PAN No. under income Tax Act.Tender cost and tender security EMD is waived off to following bidders: Micro & Small Enterprises (MSEs) and NSIC registered Agencies. The tenderer must submit documentary evidence for the same. (RB's L.No. 2016/EnHM/06/09 Dated 12.02.2019)

WORK EXPERIENCE : The bidder should have satisfactorily completed in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single service contract** for a minimum of 35% of the advertised value of the bid. **Completed service contract includes an ongoing service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid. ** Definition of similar work: Similar nature of work for work is defined as "Supply of Skilled/Unskilled workers to the Railway/ Railway Siding/PSUs for carrying out installation/maintenance of S&T assets". OR "Any signalling work which involves installation/maintenance in Railway/Railway Siding/PSUs". The tenderer must produce a work completion certificate issued by the competent authority (As per Annexure - K) for a similar nature of work". A work experience certificate from a private individual shall not be accepted. Certificate from a public listed company/private company/Trusts having annual turnover of Rs 500 crore and above, subject to the same being issued from their Head office by a person of the company, duly enclosing his authorisation by the Management for issuing such credentials. The bidder shall submit details of work executed by them in the prescribed format along with the bid for the service contracts to be considered for qualification of work experience criteria, clearly indicating the nature/scope of the contract, actual completion cost and actual date of completion for such contract.

SUBMISSION OF DOCUMENT IN SUPPORT OF ELIGIBILITY CRITERIA: All documents in support of fulfillment of Eligibility criteria with respect to completion of "similar nature of work for Technical Eligibility Criteria" and "total contract value for Financial Eligibility Criteria" should be uploaded online in the website with scanned copy at the time of tender bidding with details showing in the Annexure. Eligibility of the tenderers shall be decided solely on the basis of the documents submitted along with the tender offers. No post tender correspondence for submission of additional documents shall be entertained after opening of the Technical and Commercial offers. Even suo-moto post tender letters of the tenderers shall be treated as NULL & void. Note: i. Tenderer(s) may carefully note that his/their Contract Agreement for this work is liable to be terminated at any time later, in case any of the information furnished by them is found to be untrue or any adverse points come to light subsequently. The decision of Railway in this regard shall be final and binding. ii. The tender documents are not transferable and the cost of the tender document is also not refundable. iii. Railway reserves the right to reject conditional tenders summarily without assigning any reasons whatsoever. iv. Non-compliance with any of the conditions set forth herein above is liable to result in the tender being Rejected. v. The tender forms not accompanied with proper Earnest Money will be summarily rejected. vi. Decision of the Sr.DSTE/Co./S.E.C. Railway/Bilaspur regarding the acceptability of the scheme shall be final and binding. However, within the framework of the scheme as submitted by the tenderer & acceptable to Railways, the Railway can effect suitable modifications to details as necessitated by the provision of various codes, manuals, reference etc. vii. Any other information required by the tenderer can be obtained from the office of Sr.DSTE/Co/S.E.C. Railway/Bilaspur during the working hours. viii. Contractors who download tender document from website shall make following declaration: I/We have downloaded the tender document from the website and I/We have not tampered/modified the tender forms in any manner. In case the document is found to be tampered/ modified, I/We understand that my/our tender is liable to be rejected and full earnest money deposit will be forfeited and I/We am/are liable to be banned from doing business with Railways and/or prosecuted.

Declaration regarding association of retired Railway Gazetted Officers or not must be submitted by the bidder along with bid as per prescribed format given in bid document As per Annexure - P.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Tenders containing erasures and/or alterations of the tender documents are liable to be rejected. Any corrections made by the Tenderer (S) in his/their entries must be attested by him/them.

If the tenderer(s) deliberately gives / give wrong information in his/their tender or creates/create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.

If the tenderer(s) expires after the submission of his/their tender or after the acceptance of his/their tender, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character.

All general and detailed drawing's pertaining to this work, which will be issued by the Engineer or his representatives (from time to time) with all changes and modifications.

Contractor is to abide by the provisions of various labour laws in terms of above clause 55, 55-A and 55-B of Indian Railways Standard General Conditions of Contract. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. The Registration/ updation of Portal shall be done as under: (a) Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance. Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request. (b) Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all Letter of Acceptances (LoAs) issued in his favour. (c) The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoAs) / Contract Agreements on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned Engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request. (d) After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis. (e) It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period. While processing payment of any 'On Account Bill' or 'Final Bill' or release of 'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month, ____Year." The above conditions are read, understood and accepted by me/us. Tenderer/s Certified that I/we, have purchased a copy of the schedule of the S.E.C. Railway and gone through all conditions of contract and rates specifications, etc. laid down therein.

EARNEST MONEY :

The tender must be accompanied by the desired sum (as mentioned in NIT) as earnest money in favour of F.A.& C.A.O. S.E.C. Railway Bilaspur, deposited through internet banking, Credit /Debit card, failing which, the tender will not be considered.

It shall be understood that the tender documents have been issued to the tenderer and the tenderer is permitted to tender in consideration of the stipulation on his part that after submitting his tender, he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the Engineer. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway.

If his tender is accepted, the earnest money mentioned in sub clause (a) above will be retained as part security for the due and faithful fulfilment of the contract in terms of Clause 16 of the Standard General Conditions of Contract. The Earnest Money of other Tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

The tenderer(s) shall keep the offer open for a minimum period of 60 days from the date of opening of the tender. It is understood that the Tenderer(s) is/are permitted to tender in consideration of the stipulation on his/their part that after submitting his/their tender subject to the period being extended further if required by mutual agreement from time to time, he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the Railway. Should the tenderer fail to observe or comply with the foregoing stipulation, the amount deposited as Earnest Money for the due performance of the above stipulation shall be forfeited to the Railway.

If the tender is accepted, the amount of Earnest Money will be retained and adjusted as security deposit for the due and faithful fulfillment of the contract. This amount of security deposit shall be forfeited if the tenderer(s)/contractor(s) fail to execute the Agreement Bond within 7 days after receipt of notice issued by the Railway that such documents are ready or to commence the work within 15 days after receipt of the orders to that effect.

The Earnest Money of the unsuccessful tenderer(s) will save as here-in-before provided be returned to the unsuccessful tenderer(s) within a reasonable time but the Railway shall not be responsible for any loss or depreciation that may happen to the security for the due performance of the stipulation to keep the offer open for the period specified in the tender documents or to the Earnest Money while in their possession nor be liable to pay interest thereon.

RIGHTS OF THE RAILWAY TO DEAL WITH TENDER : The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender, and no tender(s) shall demand any explanation for the cause of rejection of their tender. The railway shall not undertake to assign reasons for declining to consider or reject any particular tender or tenders.

If the tenderer(s) deliberately gives/give wrong information in their tender or creates/create circumstances for the acceptance of their tender, the Railway reserves the right to reject such tender at any stage.

PERFORMANCE GUARANTEE :

The successful bidder should give a Performance Guarantee (PG) in favour of FA&CAO/SECR/Bilaspur payable at Bilaspur (Chhattisgarh) within 21 days from the date of issue of the letter of acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty-One) days and up to 90 days from the date of issue of LOA may be given by the authority who is competent to sign the contract agreement. However, a panel interest of 12 % per annum shall be charge for delay beyond 21 (Twenty-One) days, i.e. from 21st day after the date of issue of LOA In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in the re-tender for that work.

The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value in four separate parts of 1.25 % each of the contract value, within 21 (Twenty-One) days from the date of issue of Letter of cceptance (LOA) (in the office of Sr.DSTE(Co)/Bilaspur (CG)/SECR). Extension of time for submission of PG beyond 21 (Twenty-One) days and up to the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21 (Twenty- One) days, i.e. from the 21st day after the date of issue of the LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately, however, not exceeding 60 days from the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated, duly forfeiting EMD and other dues, if any, payable against that contract. The failed contractor shall be debarred from participating in the re-tender for that work. In case the 60th day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. The decision of the Authority competent to sign the Contract Agreement would be final in case of any dispute.

The value of PG to be submitted by the, contractor will not change for variation upto 25% (either increase or decrease). In case during the course of execution, value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 5% for the excess value over the original contract value shall be deposited in four equal parts by the contractor. On the other hand, if the value of Contract decreases by more than 25% of the original contract value, Performance guarantee amounting to 5% of the decrease in the contract value shall be returned to contractor. The PG amount in excess of required PG for decreased contract value, available with Railways shall be returned to the contractor duly safeguarding the interest of Railways.

The applicable Performance Guarantee shall be calculated as per the revised value of the contract covering all variations up to the determination of the contract.

If the penalty imposed exceeds 50% of the applicable maximum penalty (as per the revised value of the contract), a PG equivalent to 25% of the applicable PG shall be forfeited. If the penalty imposed exceeds 75% of the applicable PG, a PG equivalent to 50% of the applicable PG shall be forfeited. The PGs shall be encashed after the completion of the contract.

Also FDR in favour of FA&CAO/SECR/Bilaspur payable at Bilaspur (Chhattisgarh) may be accepted.

The performance guarantee shall be submitted by the successful bidder after the letter of acceptance (LOA) has been issued, but before signing the contract agreement. This PG shall be initially valid up to the stipulated date of completion, plus 60 days beyond that.

Wherever the contracts are rescinded, the Security deposit should be forfeited and the Performance Guarantee shall be encashed and the balance work should be got done separately. a. The balance work shall be got done independently without risk and cost of the original contractor. b. The original contractor shall be debarred from participating in the tender for executing the balance work. If the failed contractor is a JV or a partnership firm then every member/partner of such a firm would be debarred from participating in the tender for the balance work either in his/her individual capacity or as a partner of any other JV/Partnership firm.

REJECTION OF TENDER : Any conditional tender submitted not acceptable to the railway will be rejected.

GST: GST will be applicable as per extant rules. Any further change in the GST tax structure till the date of completion of work or any error is noticed in the calculation of amount payable/recoverable till the release of final Bill amount to contractor, the same shall be paid by the Railways or recovered from the contractor's bill/ security deposit or any other due of contractor with the Government of India.