Tender for Providing 92 Nos. of vehicles on a hire basis for the use of officers of Hassan Operation Zone, KPTCL

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

Vehicle Particulars Schedule-I(A)

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

Please don’t furnish your Bid value here or else your bid will not be considered for evaluation.

TO, THE CHIEF GENERAL MANAGER (TECHNICAL), KPTCL,KAVERI BHAVAN, BANGALORE-560009

We agree to provide all original Documents in support of the information provided below for verification upon request. (Key in as YES in the space provided)

Agency's Name and address:

Details of vehicles

Sl. No. Type of Vehicle((a) 1 No. of Toyota Innova or Equivalent specifications AC vehicle. b) 45 Nos. Swift Dzire/Toyoto Etios or Equivalent specifications AC vehicles. c) 27 Nos. Tata Sumo, Bolero, Trax or Equivalent specifications Non-AC Vehicles. d) 155 Nos. Tata Indigo/Tata Indica/Swift or Equivalent specifications Non-AC Vehicles. e) 22 Nos. Double cabin pick up vehicles or Equivalent specifications.) Owned/Sub-Leased/sub-Contracted/Hired Make and Model of vehicle Vehicle Registration year No. of Vehicles Remarks

Date Name of the Firm

Place Signature

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

Drivers Particulars Schedule-I (B)

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

Please don’t furnish your Bid value here or else your bid will not be considered for evaluation.

TO, THE CHIEF GENERAL MANAGER (TECHNICAL), KPTCL,KAVERI BHAVAN, BANGALORE-560009

We agree to submit relevant Documents to the bill passing officer of KPTCL every month alongwith the bills for verification of KPTCL, for all categories of Drivers of Vehicles provided to KPTCL on hire basis i.e., 1. Drivers who are the employees of Service Provider/Agency, working for salary and on the Payroll of Service Provider/ Agency 2.Drivers who are the employees of sub-leased/sub-contracted Agency, working for salary and on the Payroll of sub-leased/sub-contracted Agency . 3.Drivers who are Driver-cum-owner of the Vehicles Provided. (Key in as YES in the space provided)

Agency's Name and address:

Details of Drivers

Sl. No. Number of Drivers who are the employees of Service Provider/Agency, working for salary and on the Payroll of Service Provider/ Agency Number of Drivers who are the employees of sub-leased/sub-contracted Agency, working for salary and on the Payroll of sub-leased/sub-contracted Agency . Number of Drivers who are Driver-cum-owner of the Vehicles Provided Remarks

I understand that, the applicability/non- applicability of Minimum Wages, ESI and EPF shall be based on the actual category of drivers of vehicles provided to KPTCL on hire basis, for which relevant documents will be submitted to bill passing officer of KPTCL for verification at the time of submission of Bills and acceptance of the same by KPTCL.

Date Name of the Firm

Place Signature

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

TECHNICAL DEVIATION SCHEDULE- II

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

Please key in the Sl.No., Volume , Section , Clause , Desc as given in Booklet and finally your Statement of Deviation/Variations.

This Sheet would be opened at the Techno-Commercial Opening.

For any further assistance for submitting your bids please call up KPTCL office. Please fill only in the blue coloured cells.

Please don’t insert your Bid values here or else your bid will not be considered for evaluation.

We agree to provide all original Documents in support of the information provided for verification upon request. (Key in as YES in the space provided)

We understand that the electonic bid submitted by us is a valid offer in accordance with IT Act. (Key in as YES in the space provided)

We are fully aware of the electronic bid formalities and abide by the same. (Key in as YES in the space provided)

If you are not deviating from any of the clauses mentioned please key in as 'NO DEVIATION' in the space provided.

TO, THE CHIEF GENERAL MANAGER (TECHNICAL), KPTCL,KAVERI BHAVAN, BANGALORE-560009

The following are the Technical Deviations and Variations from and exceptions to the terms and conditions of tender document for

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

These deviations and variations are exhaustive.Except these deiviations and variations, the vehicles shall be provided as per terms and conditions of tender document.

SlNO. SECTION CLAUSE NO. DESC. AS PER tender Terms and conditions STATEMENT OF DEVIATIONS/VARIATIONS

Note : Deviations specified elsewhere in the specification will not be considered.

Date Name of the Firm, Address & GSTIN Number

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

COMMERCIAL DEVIATION SCHEDULE- III

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

Please fill Only in the Light Blue Couloured Box

Please key in the SlNo., Volume , Section , Clause , Desc as given in Booklet and finally your Statement of Deviation/Variations.

This Sheet would be opened at the Techno-Commercial Opening.

For any further assistance for submitting your bids please call up KPTCL Office.

We agree to provide all original Documents in support of the information provided for verification upon request. (Key in as YES in the space provided)

We understand that the electonic bid submitted by us is a valid offer in accordance with IT Act. (Key in as YES in the space provided)

We are fully aware of the electronic bid formalities and abide by the same. (Key in as YES in the space provided)

If you are not deviating from any of the clauses mentioned please key in as 'NO DEVIATION' in the space provided.

TO, THE CHIEF GENERAL MANAGER (TECHNICAL), KPTCL,KAVERI BHAVAN, BANGALORE-560009

I have read each of the Clauses mentioned in INVITATION FOR BIDS , INSTRUCTION TO BIDDERS and COMMERCIAL TERMS AND CONDITIONS.

The following are the commercial Deviations and Variations from and exceptions to the terms and conditions of tender document for

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

These deviations and variations are exhaustive.Except these deiviations and variations, he vehicles shall be provided as per terms and conditions of tender document.

SlNO. SECTION CLAUSE NO. DESC. AS PER tender Terms and conditions STATEMENT OF DEVIATIONS/ VARIATIONS

Note : Deviations specified elsewhere in the specification will not be considered.

Date Name of the Firm, Address & GSTIN Number

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

Qualifying Requirement Data Schedule IV

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

TO, THE CHIEF GENERAL MANAGER (TECHNICAL), KPTCL,KAVERI BHAVAN, BANGALORE-560009

Sl. No. DESCRIPTION Please furnish the desired information and say whether ‘Yes’ or ‘No’ for the terms and conditions of the tender.

A Name of the Agency

B Qualification for the Agency

1 The Tenderer shall be individual Proprietorship firm or partnership firm or Company Registered under Companies Act 1956/2013. Tenderer shall upload Registration certificate/license issued by the Commerce & Industries department or any other Government statutory Authority shall be uploaded. For Proprietorship firm, PAN and GST registration certificate shall be uploaded

2 The Tenderer should have Goods and Service Tax (GST) and PAN registration and shall upload the necessary supporting document to establish compliance for having GST and PAN registration. GST and PAN registration certificates shall be uploaded

3 The tenderer should have been registered under the Shops & Commercial Establishments Act in Karnataka. Form ‘C’ issued by GoK shall be uploaded

4 The Tenderer shall have 10 years of experience in providing vehicles on a hire basis to Government Organizations/Public Sector Undertakings/Private Sector in Karnataka as on last date of Bid submission. Tenderers shall have to upload the performance certificates/Work awards issued by said organizations

5 The Tenderer should have provided at least 50% of the tendered quantity of vehicles on a hire basis (irrespective of type of vehicle) cumulatively in preceding 3 years till the previous month of bid submission date for Government Organisations/PSUs in Karnataka. As a proof, the Tenderer shall upload the work award copies and performance certificates for the said services issued by competent authority not below the rank of Executive Engineer or equivalent

6 The Tenderer should have achieved a minimum annual turnover of not less than two times the amount put to tender in at least two financial years, during the last five years i.e., 2020-21 to 2024-25. Tenderer shall upload audited annual financial statements such as Profit & Loss statements, Balance sheets, turnover certificate for the above period duly certified by a Chartered Accountant

7 Liquid Assets as on last date of previous month of tender inviting date or at a later date before submission of the bid consisting of Cash at Bank+ Term Deposits + availability of fund based credit facilities in any Nationalized/scheduled Bank shall not be less than 25% of the amount put to tender. The cash at bank, term deposits and availability of fund based credit facilities shall be supported by a certificate issued by Nationalized/ scheduled Bank shall be uploaded. If the Tenderer has banking with more than one Bank, then the available liquid assets mentioned above on a particular date i.e., as on last date of previous month of tender inviting date or any date before submission of tender shall be the same date for all the banks. In case of Fund based credit facility, the certificate issued by the Nationalized/ Scheduled Bank duly mentioning sanctioned limits, funds utilized so far and balance available as on last date of previous month of tender inviting date or at a later date, before submission of the bid shall be uploaded

8 Tenderer from a country which shares a land border with India will be eligible to bid in this tender only if the Tenderer is registered with the Competent Authority. A certificate for having read the clauses specified in Annexure-V of the tender documents under the heading “Eligibility clauses in respect of restrictions on procurement from a Tenderer of a country which shares a land border with India” shall be uploaded by the Tenderer in the following format: i) “I have read the clause regarding restrictions on procurement from a Tenderer of a country which shares a land border with India; I certify that this Tenderer is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this Tenderer, fulfills all requirements in this regard and is eligible to be considered”. (Where applicable, evidence of valid registration by the Competent Authority shall be attached/uploaded.) ii) “I have read the clause regarding restrictions on procurement from a Tenderer/vendor having Transfer of Technology (ToT) arrangement. I certify that this Tenderer/vendor does not have any ToT arrangement requiring registration with the competent authority". OR “I have read the clause regarding restrictions on procurement from a Tenderer/vendor having Transfer of Technology (ToT) arrangement. I certify that this Tenderer/vendor has valid registration to participate in this procurement”. Scanned copy of the self-declaration in the prescribed format shall be uploaded. Registration certificate issued by the competent authority shall be uploaded(if applicable).

9 The tenderer should not have been blacklisted by the Govt.organisations/PSUs in the last five years. The tenderer should upload self-declaration certificate in this regard

10 The tenderer shall upload self-declaration that they will be able to supply all the tendered requirement of vehicles of models registered in the year 2017 or later and in good working condition within 10 days from the date of issue of detailed work award

11 The tenderer should upload self-declaration for compliance of all RTO rules & policies/ rules of State Government. Self-Declaration is to be uploaded

12 The tenderer should posses EPF & ESI registration and submit self-declaration for complying with all labour laws like ESI Act, minimum wages Act, PF Act, as per Tender conditions. Furnish EPF and ESI registration certificates and self-declaration

13 The bidder shall give an undertaking that, the bidder shall not pay less than the minimum wages stipulated under minimum Wages Act and Labour Laws in respect of drivers as per Tender conditions. Undertaking is to be uploaded

14 The bidder should provide detailed information on any litigation or arbitration arising out of contracts completed or under execution by it over the last five years with KPTCL. A history of awards involving litigations against the bidder or any part or JV may result in rejection of bid. Bidders should furnish the self –declaration stating the above and upload the same along with the other documents in the relevant field in the Karnataka Public procurement portal, failing which the offer is liable to be rejected

15 The Tenderer shall upload the Power of Attorney in the prescribed format on Rs.500/- non-judicial stamp paper. Further Power of Attorney shall be sent in original to Chief General Manager (Tech), KPTCL, Bangalore so as to reach after the last submission date & on or before the date & time of opening Techno commercial Bids. Note: a) The Bid Enquiry No. shall be clearly and legibly indicated. b) The offer of the Tenderer shall be rejected in the following cases: i. If the Power of Attorney is furnished on the stamp paper of value below Rs.500/- ii. In case the date of execution of Power of Attorney is not mentioned. iii. In case the date of execution of Power of Attorney is prior to the date of purchase of Stamp paper. iv. In case the Power of Attorney is submitted without the signature of the Power of Attorney holder and signature of the person who has authorized the Power of Attorney holder. In case tender documents including techno-commercial sheets are signed by the different person other than the Attorney holder or the person who has authorized the Attorney holder

16 The offer of the Tenderers taking deviations in following clauses will be summarily rejected. • Validity of offer. • Earnest Money Deposit. •Contract Performance Guarantee. • Payment terms. • Penalty • Contract Period. • Price Basis. • Terms & Conditions in Clause No.6 of SCC Tenderer shall upload an undertaking in this regard.

17 Whether Bid Security/EMD paid.(Refer clause No: 13 of ITT )

18 The bidder shall upload the Copy of Bank Guarantee/Insurance Surety Bond(if any) and shall be sent in original Bank Guarantee Insurance Surety Bond(if any) to Chief General Manager (Technical), Bangalore so as to reach after the last submission date & on or before the date & time of opening Techno commercial Bids.

19 Whether bid is valid for 180 days from the date of submisison of bids

20 Whether the bidder is willing to supply the quantity and type of vehicles tendered.

21 Whether the 'Prices'quoted as per clause No:7 of GCC

22 Whether the offer is inclusive of all taxes (including GST), duties and levies as applicable. (Refer clause No:11 of ITT)

23 Whether the payment terms are acceptable.(Refer clause No:5 of SCC)

24 Whether the CONTRACT PERFORMANCE GUARANTEE/Security Deposit as per clause No. 32 of ITT & Clause NO:5 of GCC is acceptable.

25 Whether the penalty terms acceptable.(Refer clause No:8 of GCC)

26 Whether the terms & conditions indicated in Clause No:6 of SCC acceptable.(Refer clause No:6 of SCC)

Name of the Firm, Address & GSTIN Number

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

Bid Form SCHEDULE V

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

The Chief General Manager(Technical),

KPTCL, Kaveri Bhavan

BANGALORE - 560 009.

Having examined the Bidding documents including Addenda Nos.

(Insert Number of sheets), the receipt of which is hereby duly acknowledged, we, the

undersigned, offer to supply and delivery

(description of goods and services in conformity with the said bidding documents and as

We undertake if our bid is accepted, to provide vehicles on hire basis within

(number) days from the date of receipt of your notification of Award.

we agree to abide by this bid for a period of 180 days from the date fixed for bid opening under

clauses 14 of the Instructions To Tenderers and it shall remain binding upon us and may be

accepted at any time before the expiration of that period.

until a formal contract is prepared and executed, this bid together with your written

acceptance thereof and you notification of award shall constitute a binding contract .

Date Name of the Firm, Address & GSTIN Number

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

ASSESSEMENT OF FINANCIAL CAPABILITY OF THE BIDDER SCHEDULE VI

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

1 Name of the Bidder

3 Details of Material/ Workto be executed

4 Quantity tendered

Sl.No. Particulars

1 Annual Turnover for the last five years Sl No. Year

2 Liquid Assets

3 Capital assets for the last five years

4 Current Ratio for the last year

5 Current Assets

6 Current Liabilities

7 Documents to be enclosed. 1 audited annual financial statements such as Profit & Loss statements, Balance sheets, turnover certificate for the above period duly certified by a Chartered Accountant

2 Banker's /Financial Institutions endorsement for limit of Financial leading.

Date Name of the Firm, Address & GSTIN Number

Place Desgination

KARNATAKA POWER TRANSMISSION CORPORATION LIMITED

Commercial Terms & Conditions SCHEDULE - VII

Enquiry No:KPTCL/2025-26/SE2332

Tender for providing 92 Nos. of vehicles to KPTCL on a hire basis for the use of officers of Hassan Operation Zone, KPTCL.

Sl. No. Terms & Conditions As per tender As per the Tenderer/Bidder

1 Name of the Agency/Company To be furnished by the Tenderer

2 Registered Address of Agency/Company To be furnished by the Tenderer

3 Scope of the proposal Whether bidder agrees for the complete scope of proposal as per clause 1.0 of ITT

4 Power of Attorney for signing the Documents To be Uploaded by the Tenderer

5 Tender Form To be Uploaded

6 Bid Security/EMD As per clause No.13 of ITT & Clause No:11 of NIT

7 Bid Validity 180 days from the date of opening of Technical Bids (Excluding the date of opening of Technical Bids)

8 Meeting Qualifying Requirements As per Clause- 8.0, of NIT & 4 of ITT

9 Quantity Tendered / offered Vehicles-Total 250Nos.

10 Prices As per clause NO. 7 of GCC

11 Taxes & Levies Included as per tender condition(Induding GST)

12 Payment Terms As per Clause No.5 of SCC

13 Penalty As per Clause No.8 of GCC

14 CONTRACT PERFORMANCE GUARANTEE/Security Deposit As per Clause Clause No. 32 of ITT & Clause NO:5 of GCC

Date Name of the Firm, Address & GSTIN Number

Place Desgination