Selection of Agency for the Venue Arrangements for Kerala Plantation Expo

Amount

Imported Air-Conditioned Hanger (20,000 Sq.ft.) - 100 Stalls (Facilities as per Tender Notice)

Arrangements for Registrations/Reception in Lobby Area inside Hanger at the Entrance (Facilities as per Tender Notice)

Food Courts at the Venue (100 Sq. Mtrs) (Facilities as per Tender Notice)

Carpets from the Entry Gate to Hanger - 1000 Sq.Mtrs. (Facilities as per Tender Notice)

Providing Custom Designed Entry Event Gate at the entrance of the Expo venue with Event signages, aesthetically designed as per the Event theme.

Providing Custom Designed Arch Gates in the Road to the venue from the Main Road with Event signages, aesthetically designed as per the Event theme.

Coloured Festoons in the Road to the venue from the Main Road with digitally printed theme background for display outside the Venue.

2.5 M x 1M Free Standing Panels at Venue with Digitally printed theme background and matter of Event programmes, exhibition details, seminar details, exhibitors’ list, venue layout, etc.

Providing coloured flags on newly cut fresh bamboo/ aluminum poles along with compound wall and inside the front yard & venue.

Publicity Board of size 20ft x 10ft in between the front gates of Kanakakkunnu Palace with Event signages, aesthetically designed as per the Event theme.

Arrangements for Inauguration & Seminars in Hanger (Facilities as per Tender Notice)

Barricading the venue (Facilities as per Tender Notice)

Coloured Bulbs illumination (200 Sets of 50 Nos. Bulbs each) on all the trees/plants inside the venue during the Event days in exhibition ground.

Coloured Bulbs illumination(10000 Sets of 50 Nos. Bulbs each) in all the trees/plants on both sides from Vellayambalamto Thiruvananthapuram Corporation office for the Event days.

Metal Halide Flood Lights(400 Watts each) at the venue (30 Nos.) during Event Timings (especially at evening and night hours) and a minimum of 15 Nos. Metal Halide Flood Lights to be lighted after the Event timings during night hours in east & west portions of exhibition grounds for security reasons. Metal Halide Flood Lights (400 Watts each) of the road from the Main Road to the venue gate (20 Nos.).

Drinking Water Facility in Water Storage Containers with disposable glasses inside the Hanger (20 Nos.) and near Food Courts (10 Nos.) on all Exhibition Days. The water to be filled regularly, in case the container becomes empty.

Toilet Facility (Bio-Toilet) for the Exhibitors & Visitors with adequate water supply, light, cleaning & sanitation (5 Nos. for Gents & 5 Nos. suitable for Ladies).

Providing necessary CCTV Security System with minimum 24 cameras for the security of exhibitors & visitors. The images to be saved (both Day & Night) and also to be displayed in screens to be set up at the office. Necessary backup facilities to be made for saving the data of the entire Event and handover the HDD to KBIP after the event. The number of cameras, its position (inside & outside the hangers) to be informed in advance to KBIP.

Electrical Generator Sets with fuel for providing electrical power for the entire above facilities with required clearances from Electrical Inspectorate, Fire Service & other concerned Authorities.

Security – Provide professional Security Manpower for day & night (24 hours) for 4 days at the venue for ensuring smooth flow of visitors, traffic, parking of vehicles and adequate security at night after the Event hours.

Photography – Still & Video coverage during Event days and softcopy of the same shall be submitted to KBIP.

Cleaning & Sanitation – Cleaning and sanitation of Hanger, Stalls & walkways, venue, surroundings etc. during Event days.

Insurance coverage (for the mishaps happening at the venue of the event) provided for all participants, officials and visitors of Kerala Plantation Expo during the Event days.

Razzmatazz Ventures Private Limited

Concept Communication Ltd