Forestry Related Works in Mundra Range Under Kachchh Forest East Div Bhuj- Kachchh

1 Estimated Cost : As per Availability of Budget.

Starting Date of online downloading of

Last Date of Online Uploading of

3 : Dt.21/10/2026 Before 18:00 hrs.

Last Date of Submission of Tender Fee/

4 : Up to Dt.28/10/2026 Before 18:00 hrs.

And other relevant documents by speed

post/ R.P.A.D. only

5 Date of opening of tender (online) : Dt.29/10/2025 at12:00 hrs.

Deputy Conservator of Forests

Kachchh East Division, Bhuj.

Email: [email protected]

https://Tender.nprocure.comપરથી

GENERAL INSTRUCTIONS:

a. The tender document fees will not be refunded under any circumstances.

b. EMD in the form specified in tender document only shall be accepted.

c. Tenders without Tender document fees, Earnest Money Deposit (EMD) and which do not

Fulfil all or any of the condition or submitted incomplete in any respect will be

d. Conditional tender shall not be accepted.

e. The notice shall form a part of contract document.

f. The tenderers are advised to read carefully the "Instruction" and "Eligibility

Criteria" Contained in the tender documents.

g. The internet site address for E-Tender is https://tender.nprocure.com/

h. EMD DD/FDR of Tender Fee and other documents must be submitted by RPAD/Speed

Post/Courier/Normal post/ in person only. i.e.It must be in Physical form.

i. Late Receipt of tender documents are liable to be rejected.

j. If any Bidder withdraws or fails to accept the contract when awarded, the EMD shall

be liable to be forfeited.

k. Dy. Conservator of Forests, Kachchh East Division, Bhuj reserves the right to

accept/cancel/reject any/all Bids without assigning any reason thereof. The tenders

of qualified Bidder/Bidders shall only be considered for further evaluation.

l. All the certificates/documents required for qualifying criteria should be submitted

online as well as physically with Technical Bid for deciding of the opening of

financial bid. Otherwise tender will be rejected.

m. E-Tender, if not supported by required documents as mention Tender will not be

considered and the Bidder would be construed as disqualified.

n. The Bidder submitting Tender without Tender Fee and/or EMD or Tender Fee and/or

EMD for lesser amount or if not tallying with the scanned copy uploaded online for E-

Tender would be construed as disqualified.

o. Financial Bid will be opened for the technically qualified Bidders only.

p. Dy. Conservator of Forests, Kachchh East Division, Bhuj may on its discretion extend

the last date for e-submission of the online bids and such extension shall be binding

on all the Bidders. Addendum/Corrigendum/Re-tendering, if any in this regard, will

be published on (n) procure website https://tender.nprocure.com/

Other terms and conditions shall be applied as per terms and condition of the tender

MEMORANDUM OF WORKS IN BRIEF

Name of the works: Forestry Related Works in Mundra Range of Kachchh East Division, Bhuj.

(1) Estimated Cost: :: Depends on Budget allocation

(2) Earnest money Deposit: :: Rs.30,000/- (In the form of Demand Draft drawn from

Nationalized bank in favour of “Dy. Conservator of Forests, Kachchh East Division, Bhuj”.)

(3) Tender Fee :: Rs.2,500/- (In the form of Demand Draft drawn from

Nationalized bank in favour of “Dy. Conservator of Forests, Kachchh East Division, Bhuj”.)

(4) Security Deposit

(a) In the form of FDR in favour of

“Dy. Conservator of Forests, Kachchh East Division, Bhuj.” :: Rs. 50,000/-

(5) Validity period to tender offer :: 120 days from opening of online tender

(6) Time limit allowed for completion of Work from

The date of written order to Commence :: As shown is work order

(7) Other details:-

i. Mode of quoting rate in financial Bid Percentage of service rate to be quoted.

ii. Tender Inviting Authority: - Deputy Conservator of Forests, Kachchh East Division, Bhuj.

iii. Tender opening Authority: - Tender Committee

Terms and Conditions

1. Purpose of the Tender: This tender is to invite bids for empanelment of agencies willing to carry out

forestry activities in the Mundra Range of Kachchh East Division, Bhuj.

2. Who can apply: Agencies who agreeing to the mentioned terms and conditions can apply. In case of

agency i.e., a body of more than one person the PAN card of main executive person is needed. For

the purpose of this tender agency could be an individual also. In connection with this tender, no

individual associated with the contractor, firm, or agency should have a direct blood relationship with

any person employed by the Forest Department.

એજન્સીના કકસ્સામાું, એટલે કે એક કરતાું વધુ વ્યક્તત માણસોની સુંસ્થાના કકસ્સામાું મુખ્ય કાયવકારી વ્યક્તત નુું PAN કાડવ જરૂરી છે.

3. Method of Selection of agency

A. The Agencies will have to mention Percentage of Service Charge to carry out forestry works as

per S.O.R showing in Schedule B

C. If more than one agency is selected as L1 for afforestation work, all of them will be listed, If any

of the listed agencies agrees to work at the L1 Price.

F. All empaneled agency shall give certificate on the duly notarized stamp paper that the wages

paying to labors will be accordance with existing minimum wage act.

G. The Presently applicable SOR is attached with this tender ducument.

વનીકરણની જુદી જુદી કામગીરી માટેના પ્રવતવમાન SOR ર્ીડ્યુલ બી મુજબ આ સાથે સામેલ છે. જે કામગીરી ઉપર એજન્સીએ

H. The party quoting least percentage wiil be declared as L1 and wiil be empaneled provided if fulfils

all other conditions.

I. Respective Range Forest Officer will be in its full right to ger work done by any one of them

Normally only to more than one empaneled agencies at the same spot at same time with

permission of Deputy Conservator of Forests.

J. Revision of SOR: the revised SOR, as and when revised, will get applicable automatically from

the date it is communicated by the concerned Deputy Conservator of forests. The Table

Containing present SOR rate is attached herewith.

SOR માું સુધારા બાબત જયારે જયારે SOR ની સુચી અથવા દર સુધારવામાું આવે ત્યારે તે જે તારીિ થી નાયબ વન સુંરક્ષકશ્રી

જાણ કરે તે તારીિથી લાગુ પડર્ે. હાલમાું પ્રવતવમાન વનીકરણ લગત કામોના SOR ના દરનુું કોષ્ટક ર્ીડ્યુલ બી તરીકે આ સાથે

4. Execution of work

a. This tender is just for empanelment of the agencies and not a work contract hence mere

empanelment does not guarantee any work. The actual quantity, type and place in the

Concerned ranges will be informed by the concerned RFO from time to time.

b. The agency will be asked to execute the work directly by the RFOs. The agency will have to

execute the work within the specified time and produce the bill within 7 days of completion

of work clearly specifying the items sanctioned SOR, agreed percentage, quantity etc. to the

concerned RFO. In case of supply of Material through transport, agencies have to obtained

receipt form Forester Approved SOR, Agencies rate, work volume, goods/material rate

quantity, receipt of supplying materials must be obtained from forester and have to submit in

પહોચાડ્યા બદલ હદના વનપાલની પહોચ મેળવવાની રહેર્ે મુંજુર થયેલ SOR, એજન્સી દ્વારા સ્વીકૃત ટકાવારી દર, કામનો

5. Payment Method :

The Payment will be disbursed on basis of fund availability but since it is dependent on

release of grant, no firm commitment can be given for the same, In case of delay in Payment

on the labours by the agency, authority shall not responsible for the same.

6. Penal clause and other conditions:

c. If the agency fails to execute the work timely or qualitatively respective agency shall be de-

empaneled and any other agency willing to work at that rates can be empaneled. Time and

quality in execution of the works is very important in forestry works and no compromise

under any circumstance will be tolerated. The decision of the concerned Range Forest Officer

regarding quality will be final provided it is confirmed by the concerned Deputy Conservator

d. The Agency May be asked to maintain the measurement books, line-wari register etc. which

must be maintained properly by the agency and also ger the signature of the concerned

officers as per instructions.

એજન્સીને માપપોથી (Measurement book), લાઈન વારી રજીસ્ટર વગેરે વનભાવવાના અુંગે સુચનાઓ આપી ર્કર્ે જે

e. Even after payment if any deficiency is found in quality or quantity in the works then also

the agency will be penalized on proportion of defect/damage and may even be de-empaneled

by Deputy Conservator of forest.

f. Deputy conservator of forests will have full rights to issue any clarification regarding the

interpretation of any the terms or condition in the interest of better execution of work and

the same will binding on the agency.

g. The empaneled agency will be solely responsible legally and financially to ensure compliance

of any act like minimum wages, ID act, insurance, transportation, medical, workman

compensation, safety etc. The agency will have to provide all the necessary medical and safety

devices on the work spot. Loss of life or any damage to human life shall be the solely

responsibility of the empaneled agency.

h. The empaneled agencies shall be responsible for damages inside and outside of work area

i. Work to be not sublated. Contract may be rescinded and security deposit forfeited for

subletting in without approvals.

j. The agencies shall pay the royalty for soil, stone or other geological materials.

k. The agencies shall be responsible to pay workman compensation under the workmen’s

compensation Act.

l. No agencies shall employ any person who is under the age of 18 years.

m. The agencies shall have to engage local Labouré and person seeking employment, where

available on normal rate.

n. The successful agencies will be required to furnish an affidavit duly notarized in the format

provided by the Deputy conservator of forests.

o. The Deputy conservator of forests will have full rights to suspend or even terminate this

empanelment process at any stage through a speaking order by the report received from

p. If there is any question of interpretation between the English version or Gujarati version of

the provisions the Gujarati Version Would prevail

q. Selected Agencies shall be responsible for paying all taxes/cess respect to the

materials/labours.

r. Jurisdiction of Court will be Kachchh District.

s. Tenderer Agencies have to sign on each page of Tender Documents.

t. Protection work at all the plantation will be as per government’s minimum wage rate.

u. Even after payment if any deficiency is found in quality or quantity in the works then also

the agency will be penalised and may even be de-empanelled.

v. The approved rates will be all taxes, such as GST, VAT, TDS, which the party will have to

fill. If the party comes under the jurisdiction of the above taxation of the government, then

the bill will be issued along with the letter signed with Letter pad.

w. Deputy conservator of forests will have full rights to issue any clarification regarding the

interpretation of any of the terms or condition in the interest of better execution of work

and the same will binding on the agency.

7. Duration of empanelment: The tenure for the agency approved through this tender to work with the

Forest Department shall be one (1) year from the date of the order. Subject to the mutual consent of the

approved agency and the Forest Department, the term of this tender may be extended for a further

period of one (1) year based on the prevailing SOR (Schedule of Rates) prices. The decision of the

Deputy Conservator of Forests in this regard shall be final.

8. To ensure that there is no excessive pressure on budget, there no exploitation of the labourers, the

minimum wages is strictly followed and that at the same time there is no compromise with quality or

quantity of the works, the maximum and minimum percentage permissible are 110% and 100%

respectively. The figures can have maximum one place of decimal.

9. The party quoting least percentage will be declared as L1 and will be empanelled provided it fulfils all

other conditions.

I, ................................................................................, hereby declare that we have carefully read all the

terms and conditions and fully agree to them. We have submitted the present tender for

empanelment for afforestation works in the Mundra Range under the office of the Deputy

Conservator of Forests, Kutch East Forest Division, Bhuj-Kutch, and we are fully aware of the

All the details mentioned above are true to the best of my knowledge and belief. I have affixed my

signature below the above-mentioned documents and enclosed the same herewith.

Tenderer’s Signature (ઈજારદારની સહી)

Self-Attested Documents to be submitted: (જરૂરી દસ્તાવેજો લીસ્ટ)

(2) GST registration certificate if applicable.

(3) Aadhar Card

(4) Bank passbook Copy/Cancel cheque

(5) In case of Mandali/SHG/NGO/Partnership Firm-Registration Certificate

(6) FDR/DD of Rs.30,000/- as EMD and Rs.2500/- Tender Fee in Favour of Deputy Conservator of

Forests, Kachchh East Division, Bhuj.

(9) Financial Bid

(10) Term and Condition and declaration duly signed by agency on each page.

I ………………………………………… hereby declare that have read all the conditions carefully and having agreed

to them fully and unconditionally have submitted the financial bid attached with this document. The details

mentioned above are true to my knowledge and the documents as listed above are attached herewith,

સ્થળ : સહી (Signature)

District : Kachchh Division : Kachchh East Range : Mundra

SOR મુજબની જે ટકાવારી હુું / અમે કામ કરવા માટે તૈયાર છુું/ છીએ

In Figures (અુંકોમાું) In words (ર્બ્દોમાું)

Bidder’s Signature(સહી): __________________________