Karnataka

AOC

Services

Providing Private Vehicle on Hire basis for official purpose to No-2 Varahi Project Sub Division of Varahi Circle for the Year 2025-26

Karnataka Neeravari Nigam Limited

KNNL Division Varahi Project Div No 1 Siddapura | Karnataka

Amount: ₹5.5 LCloses: 28 Nov 2025Closed

Timeline

Published20 Nov 2025
Closed28 Nov 2025
Awarded—

Bids

1 Bid28 Nov 2025

#	Company	Amount	Status
1	Ravindra ₹5.7 Laccepted-aoc	₹5.7 L	accepted-aoc

Tender Value

₹5.5 L

EMD Value

₹13,800

Closing Date

28 Nov 2025, 10:30 pmClosed

Tender Inviting Authority

Office Inviting Bids

Karnataka Neeravari Nigam Limited

Contact Person

N G Bhatt

Office Number

Mobile Number

Work Description

Providing good conditioned AC vehicle in Hiring basis including its Fuel, Driver Salary . His allowance and all maintanances charges etc. complete, for Monthly 2500km or 300 hours

Tender Information

Tender ID

KNNL/2025-26/SE0290

Reference Number

KNNL/2025-26/SE0290

Tender Type

Open

Form of Contract

Electronic Documents, First(One Cover)

Location

KNNL Division Varahi Project Div No 1 Siddapura

Source Website

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Documents Required

11 documents required · 11 mandatory

Technical Bid

RequiredCertificate of fitness with due validity issued from transport Dept, GOK.

RequiredCertificate receipt for paying the road tax with validity

RequiredDriving license of the vehicle driver with due validity

RequiredEach tenderer must pay specified full EMD in the KPP Portal platform through any of the payment modes as- a Credit Debit b Direct Card c National Electronic Fund Transfer NEFT d Over the counterOTC. Tender without valid EMD shall be rejected.

RequiredEmission test certificate with validity

RequiredGST Registration Certificate.

RequiredPan Card

RequiredPermit from State Transport Authority to run the vehicle as a contract carriage

RequiredTenderers who meet the above specified minimum qualifying criteria, will only be qualified if their available tender capacity is more than the total tender value. The available tender capacity will be calculated as under- Assessed available tender capacity-AxNx2.5 - B

RequiredValid Insurance Coverage Certificate

RequiredVehicle Registration Certificate

Eligibility Criteria

Scanned signature of the bidder/authorized representative in case of a firm or company to be attached to the bid document Also in case of authorized representative, scanned copy of power of attorney should be uploaded & the original should be submitted at the time of opening of tender

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The bidder should upload all the required documents with his bid (ANNEXURE -A) and should produce all the original documents for verification while opening the financial bid. Incase the bidder fails to produce the original documents while opening the financial bid or the original document submitted does not match with the uploaded documents or found false, then his bid is treated as non-responsive bid as per clause-26(4) of the KTPP rules and he will be barred from participation in any of the tenders invited by the KNNL thereafter, apart from forfeiting the EMD paid through e-cash.

The contractor should pay the earnest money deposit (EMD) & tender processing fee (non refundable) through KPP-procurement portal using any of the payment modes such as (a) Credit card (b) Direct Debit (c) National Electronic Fund Transfer (NEFT) (d) Over the Counter (OTC). The validity of EMD shall be for a period of 180 days from the date of opening of tender.

The tenderer is required to ensure browser compatibility of the computer well in advance until the last date and time for receipt of tenders. The department shall not be responsible for non-accessibility of completed tender documents due to internet connectivity issues and technical glitches.

Depending on the requirement of Department, Vehicle is to be provided for minimum of 26 days a month with an average running of 2500 Kms or 300 hours per month. The normal billing will be for this running only

Whenever situation demands, driver should work even on Sundays or holidays asper instructions of officers. But no extra amount will be paid for working on holidays.

Beyond 2500 kms, the billing will be as per the quoted rates by the supplier.

The vehicle should be provided for a period of 10Hrs per day from 9.00hrs to 19.00hrs.

Vehicle should be in good condition and should have minimum ground clearance of 160mm.

Xerox copies of ownership (RC book), Comprehensive Insurance, Valid Tax permit (Yellow Board) and other required documents should be given.

The bidder should provide a commercial vehicle, like Car/Jeep in good condition

Bidder should provide vehicles along with experienced and good drivers having proper knowledge of the geography of Karnataka.

The driver of the vehicle should have valid driving license with validity extended upto end of March 31, 2026.

Driver of the vehicle is expected to carry a mobile telephone which is in working condition. The number of which shall be provided on the trip sheet, along with the number of the bidder to be contacted in case of emergency / complaints.

An alternate vehicle should be arranged in case the vehicle provided breaks down

Driver shall maintain a log book / trip sheets and enter the mileage performed and obtain signature of the person / official travelled in the vehicle. Should submit the same to the office.

Certificate should be provided if the supplier has supplied the vehicle for Govt. departments earlier.

If the supplier has not provided the vehicle in time and irregular in the agreement period, then the supplier will be treated as defaulter and his tender will be terminated and his EMD will be forfeited and fresh tenders will be called.

If supplier has fitted the vehicle with LPG, same has to be entered in RC book and certificate from RTO has to be submitted. The fuel mentioned in the RC book only has to be used.

If the Department procures its own vehicle in the agreement period, the Agreement stands cancelled from that day and the supplier cannot claim any compensation for curtailment of agreement period.

No extra allowance will be given to driver for halting during out side tour.

In case of Accident, all risks lie with the Supplier and alternate vehicle has to be arranged by the supplier without causing hindrance to Department.

Alternate Driver has to be arranged by supplier in case the Driver is on Leave.

Hire charges will be paid in the beginning of the next month after the service provided for the current month.

If necessary, vehicle should be supplied during holidays also depending on the Govt. work. Supplier cannot deny the request of this department for this

Bidder shall be responsible for the safety, watch and ward of the vehicle as well as providing risk coverage for the vehicle, driver and guests / passengers

Bidder should have readymade boards printed as On Government of Karnataka Duty and affix on the vehicles. Vehicles should be kept in good condition, free of pests, odour and should be equipped with first aid box, fire extinguishers and other basic amenities

All vehicles should have valid Fitness Certificate and up to date road tax paid (if annual road tax is applicable).

If vehicle supplied is under repair, it is the responsibility of the Agency to provide alternate vehicle. Same driver shall drive vehicle every day. Only in circumstances beyond control, alternative driver shall be sent for duty.

Any accident met during running of vehicle for office work shall be taken care of by Agency and department or officers will not take any responsibility on this

During the Agreement period the vehicle shall not be used for private hire basis

The owner shall fully comply with the various relevant provisions of the labour, like Provident Fund, ESI Act etc. and Executive Engineer KNNL, VP Division, Siddapura is not responsible for any of such compliances,

In case of halts outside the jurisdiction the Agency shall make necessary arrangements for the stay of the driver at his own expense.

Taxes (IT, Cess etc) will be deducted at the prevailing rates from the bill

Conditional tenders are liable to be rejected

Each of the documents uploaded to the KPP-portal should be self attested by the bidder or an authorized representative in case of firm/company.

During the Agreement Period if the Department Allotted New Vehicle to Above mentioned offices, in such cases the hired vehicle will be stopped and the agreement will be Terminated, and for the Remaining months the Bidder has no Rights to Claim the Bill.

All rights of Accepting/Rejecting the tender are reserved. The necessary certificate/ document as stipulated above shall be scanned and attached to KPP-tender document. The original certificate/documents shall be produced while opening the tender.

Vehicle Registration Certificate

Certificate of fitness with due validity issued from transport Dept, GOK.

Valid Insurance Coverage Certificate

Permit from State Transport Authority to run the vehicle as a contract carriage

Certificate / receipt for paying the road tax (with validity)

Driving license of the vehicle driver (with due validity)

Emission test certificate with validity.

GST Registration Certificate.

Each tenderer must pay specified full(EMD) in the KPP Portal platform through any of the payment modes as- a) Credit Debit b) Direct Card c) National Electronic Fund Transfer (NEFT) d) Over the counter(OTC). Tender without valid EMD shall be rejected.

Pan Card

Tenderers who meet the above specified minimum qualifying criteria, will only be qualified if their available tender capacity is more than the total tender value. The available tender capacity will be calculated as under- Assessed available tender capacity-AxNx2.5 - B where A -Maximum value of hiring of vehicles in any one year during the last five years (updated to 2025-26 price level) taking into account the completed as well as works in progress.N-Number of years prescribed for completion of the works for which tenders are invited.B-Value at 2025-26 price level, of existing commitments and on-going works to be completed during the next 1 year (period of completion of the works for which Tender are invited) form the probable date of Award of this contract. Note-The statements showing the value of existing commitments and on-going works as well as the stipulated period of completion remaining for each of the works listed should be countersigned by the Employer in charge, not below the rank of an Executive Engineer or equivalent.

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹13,800

Important Dates

Last Activity

28 Nov 2025

Published

20 Nov 2025

Download Ends

26 Nov 2025

BOQ Preview

•

Providing good conditioned AC vehicle in Hiring basis including its Fuel, Driver Salary . His allowance and all maintanances charges etc. complete, for Monthly 2500km or 300 hours

•

Rs.12.00 per KM after 2500km Run including all above mentioned conditions.(500.0 km x 12 months)

Documents

Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.

NIT Documents

no2 annexure A.pdf

Others - Annexure A • 0.16 MB

vehicle tender notification.doc

Others - Tender Notification • 0.10 MB

Vehicle 2 DTP.doc

Tender Document • 0.26 MB

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Company

Ravindra

₹5.7 Laccepted-aoc