Selection of Category 3 National Trade Marketing Agency

Activity 1 – ‐ National Trade B2B Meet - (F1)

Mandatory Requirements:

Particulars

1.Venue with 5 star facilities, refreshments & Dinner for 300 pax. Venue for the entire day with morning & evening refreshments. Media meet with Lunch 75 pax Audio visual arrangements

2.LED Backdrop and 2 side screens, PAR Lights, Required sound system for film and audio visual presentation, Video Live feed

3.Branding and Stage Stage set up, Podium, Carpet, 12 Nos 8ft x 4ft Branding Displays, Inauguration Lamp

4.Invitation & database generation of travel trade, tele-calling, invitation printing, courier, emailer invite and other communication charges for ensuring quality attendance

5.Press meet – identifying media representatives and inviting them for media meet & Coverage Report

6.Choreographed Cultural Show – minimum 15 member troupe showcasing Kerala artforms having duration of 30 mins

7.Photography & videography coverage of entire show

8. 350 Nos of Kerala souvenirs for media & trade buyers. 10 nos for VIPs

9. 4 Hostesses & compere for the entire show

10. 50 Seller Interaction Tables, Signages/ Collaterals/Badges

11. Onsite Management, execution & Supervision of the event and Report

* Additional Components required or finalized before each event will be extra

Tentative List of cities in which the Department of Tourism likely to organise the B2B meets (Average 20 B2B meets in a year)

B2B meets

Chennai

Mumbai

New Delhi

Kolkata

Bengaluru

Hyderabad

Ahmedabad

Surat

Vadodara

Rajkot

Jaipur

Gurgaon

Ludhiana

Jalandhar

Chandigarh

Dehradun

Amritsar

Panjim

Guwahati

Mangalore

Mysuru

Indore

Bhopal

Gwalior

Madurai

Coimbatore

Trichy

Raipur

Bhubaneswar

Cuttack

Ranchi

Lucknow

Kanpur

Varanasi

Nashik

Visakhapatnam

Vijayawada

Nagpur

Jammu

Srinagar

Shimla

Shillong

Patna

Activity 2 – Major Kerala Stand (150-200 Sq. Mt.) at National Trade Fairs Mandatory requirements: (F2)

Mandatory Requirements:

Particulars

1.Pavilion floor plan, structural drawing & build‐up permissions

2.Pavilion Theme & Design

3.Flooring–Platform with electrical provision, carpeting

4.Backlit Back wall Structure–3mt(h)X15mt(W) including approvals

5.Back wall graphic printing–3mt(h)X15mt(W)

6.Construction of Theme based installations/displays(150sqmt)

7.Seating Modules with Storage for co-exhibitors - 30nos

8.Furniture–VIP Lounge

9.Co‐exhibitor Branding Displays - 30nos

10.Electrical fitting including permission–Main power, Backlit wall, trade partner plug points, stand lighting

11.Plasma & DVD including stand

12.Logistics–Stand material transportation & Storage

13.Stand Erection & Set up charges(labour)

14.Dismantling & Packaging

15.Daily Stand cleaning charge

16.Mementoes & Collaterals

17.Hostesses for managing the stand‐2Nos (bilingual)

18. Onsite Management & Supervision

19. Promotional Material to the venue and arrangement

20. Drinking Water at the Stand and Storage Facility

• Additional Components that may come up before the event like Trade Evening/Reception with F&B, Cultural Programmes, Press Meets, LED Walls will be extra.

Tentative List of fairs in which the Department of Tourism is likely to participate. (Average 5 Trade Fairs in a year)

Trade Fairs

TTF Kolkata

TTF Mumbai

TTF Ahmedabad

TTF Chennai

SATTE Delhi

OTM Mumbai

IITM Bengaluru

GITB Jaipur

ITB India

Activity 3 – Medium Kerala Stand (80-120Sq.Mt.)at National Trade Fairs (F3)

Mandatory Requirements:

Particulars

1. Pavilion floor plan, structural drawing & build‐up permissions

2. Pavilion Theme & Design

3. Flooring–Platform with electrical provision, carpeting

4. Backlit Back wall Structure–3mt(h)X10mt(W) including approvals

5. Back wall graphic printing–3mt(h)X10mt(W)

6. Construction of Theme based installations/displays(80sqmt)

7. Seating Modules with Storage for co-exhibitors - 20nos

8. Furniture–VIP Lounge

9. Co‐exhibitor Branding Displays - 20nos

10. Electrical fitting including permission–Main power, Back lit wall, trade partner plug points, stand lighting

11. Plasma & DVD including stand

12. Logistics–Stand material transportation & Storage

13. Stand Erection & Set up charges(labour)

14. Dismantling & Packaging

15. Daily Stand cleaning charge

16. Mementoes & Collaterals

17. Hostesses for managing the stand ‐ 2 Nos (bilingual)

18. Onsite Management & Supervision

19. Promotional Material to the venue and arrangement

20. Drinking Water at the Stand and Storage Facility

Additional components that may come up before the event like Trade Evening/Reception with F&B, Cultural programmes, Press Meets, LED Wall will be extra

Tentative List of fairs in which The Department of Tourism is likely to participate (Average 5 Trade Fairs in a year)

Trade Fairs

IITM Hyderabad

TTF Bengaluru

IITM Pune

IITM Mumbai

India Tourism Mart Delhi

TTF Delhi

BLTM Delhi

TTF Hyderabad

Activity 4 – Minor Kerala Stand(9-20 Sq.Mt.)at National TradeFairs (F4)

Mandatory Requirements:

Particulars

Kerala Stand design

Stand Fabrication with Graphics printing on the wall, storage space, Info counter, flooring, carpeting for 3 days

Electrical fitting‐back wall with adequate plug points

Hiring Plasma & DVD including stand

Hostesses – 1 No

Management & Supervision

Tentative List of fairs in which The Department of Tourism is likely to participate (Average 5 Trade Fairs in a year)

Trade Fairs

ABP Tourist Spot Kolkata

IITM Chennai

IITE Rajkot

ITM Ludhiana

TTB Ranchi

ITM Lucknow

IITE Nagpur

IITE Vijayawada

IITE Bhubaneswar

ITM Goa

ITM Dehradun

IITE Madurai

Holiday Expo Varanasi

Holiday Expo Nagpur

IITE Indore

BTF, Kolkata

TTF Patna

IITF New Delhi

Bharat Parv