Comprehensive Annual Maintenance Contract for Maintenance of Medha make Microprocessor based control system (Medha model : MEP 660) fitted in ALCO Locomotives of DLS/MIB/NGP on single tender basis with OEM for a period of 02 years.

Technical and Financial eligibility criteria will be as per GCC for service 2018 or its latest correction slip as prevailing during the tendering process. Vide Railway Board letter no. 2011/M(M&P)/7/2/Guidelines dtd. 23/08/2012 Dispensation in Eligibility criteria (technical and financial criteria) provided to bidders who are either OEMs or sources approved by RDSO.

Technical and Financial eligibility criteria will be as per GCC for service 2018 or its latest correction slip as prevailing during the tendering process. Vide Railway Board letter no. 2011/M(M&P)/7/2/Guidelines dtd. 23/08/2012 Dispensation in Eligibility criteria (technical and financial criteria) provided to bidders who are either OEMs or sources approved by RDSO.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The bidder have to make payment towards tender documents cost and earnest money against instant tender through on line payment modes like net banking, debit/credit cards etc. available on IREPS portal otherwise their e-tender will be summarily rejected.

Cost of Tender form is not refundable under any circumstances.

Earnest Money deposit:- EMD for works Estimated to tender cost up to Rs. 1 Crore - 2% of the estimated cost of the work.

For works Estimated to tender cost more than Rs. 1 Crore - Rs. 2 Lakh plus ½ % (Half percent) of the excess of estimated cost of work beyond Rs. 1 Crore subject to a maximum of Rs. 1 Crore.

Tenderers Credentials:- Documents testifying tenderers previous experience and financial status should be produced alongwith the tender. Tenderer(s) should submit alongwith his/their credentials to establish. (i) His capacity to carry out the work satisfactorily. (ii) His financial status supported by Bank reference and other documents. (iii) Certificates duly attested and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.

In case of more than one L-1 bidders, tender may be awarded to tenderer having higher Bid Capacity. In case Bid Capacity is also the same, tenderer having done more value of similar work in last three previous financial years and the current financial year upto the date of opening of the tender, may be selected for the award.

In partial modification to Railway Board's letter no. 2007/CE.1/CT/18 dated 05.07.2010 and 14.09.2017, it has been decided to extend the scope of PMC services for all works contracts costing more than Rs.10 Crore in open line, Construction and RE organization while ensuring the following : (a) Personal approval of DRM/PHOD/CHOD would be required on case to case basis. (b) The proposal to engage PMC services for any project / contract shall be governed as per instructions contained in Railway Boards letters mentioned above (and amended from time to time). These instructions will also be applicable for all the works approved for PMC by DRM/PHOD/CHOD. (c) The word Deputy CE or its equivalent mentioned in the instructions above shall mean Equivalent Branch Officer of the Division / Railway Electrification (RE). (d) The expenditure incurred on PMCs should be within the D&G charges as per extent instructions. (TO BE USED FOR MORE THAN 10 CRORE)

In partial modification to Railway Board's letter no. 2016/CE- I/CT/14 Measurement/1 dated 21.09.2017 and 2016/CE-I/CT/14 Measurement/3 dated 21.09.2017, it has now been decided to extend the scope of Contractors Measurement for all works costing more than Rs.5 Crore in Divisions, Construction and RE organization, subject to following condition: (a) Approval of DRM/PHOD/CHOD, without finance concurrence. (b) The proposal to have works measurements by Contractors for any project / contract shall be governed in accordance with the instructions contained in Railway Board's letter mentioned above (amended from time to time). Such instructions are applicable for all the works approved for Contractors Measurement by DRM/PHOD/CHOD. (c) The word Deputy CE or its equivalent mentioned in the instructions above shall mean equivalent Branch Officer of the division / RE organization XEN/AXEN shall mean their equivalent counterparts in Division / RE organization. (TO BE USED FOR MORE THAN 10 CRORE)

The rates are inclusive of all taxes/charges/royalty leviable by Central Government/State Government and local bodies as applicable

The Contractor shall place and keep on the works at all times efficient and competent staff to give the necessary directions to his workmen and to see that they execute their work in sound & proper manner and shall employ only such supervisiors, workmen & labourers in or about the execution of any of these works as are careful and skilled in the various trades.

The Contractor shall at once remove from the works any agents, permitted sub-contractor, supervisor, workman or labourer who shall be objected to by the Engineer and if and whenever required by the Engineer, he shall submit a correct return showing the names of all staff and workmen employed by him.

In the event of the Engineer being of the opinion that the Contractor is not employing on the works a sufficient number of staff and workmen as is necessary for proper completion of the works within the time prescribed, the Contractor shall forthwith on receiving intimation to this effect deploy the additional number of staff and labour as specified by the Engineer within seven days of being so required and failure on the part of the Contractor to comply with such instructions will entitle the Railway to rescind the contract under Clause 62 of these conditions.

The Tenderer(s) shall keep the offer open for a minimum period 90 days form the date of opening of the Tender. It is understood that the tender documents has been sold /issued to the Tenderer(s) and the Tenderer(s) is/are permitted to tender is consideration of the stipulation on his/their part that after submitting his/their tender subject to the period being extended further if required by mutual agreement form time to time, he will not resile form his offer or modify the terms and conditions thereof in a manner not acceptable to the of South East Central Railway. Should the Tenderer fail to observe or comply with the foregoing stipulation, the amount deposited as Earnest Money or the due performance of the above stipulation shall be forfeited to the Railway.

The Earnest Money is to be deposited in favour of PFA, S.E.C. Railway, Bilaspur, payable at Nagpur and can be deposited in any acceptable form as mentioned in the Tender Documents(item no 5b(i) above).

The earnest money will be returned to the unsuccessful Tenderer/s, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in Railways possession, nor be liable to pay interest thereon. No interest will be payable upon the earnest money or security deposit or amounts payable to the contractor under the contract, but on Government securities accrued interest will be payable thereon provided the contractor gets them renewed from time to time.

The tenders submitted without valid Earnest Money will summarily be rejected.

Full Earnest Money as mentioned above will be deposited as security deposit for the due performance of the stipulation to keep the offer open for a period of 90 (Ninety) days from the date of opening of the same and it being understood that the tender documents have been sold/issued to the tenderer and is being permitted to tender in consideration of the stipulation on his part that after submitting his tender he will not resile from his offer or modify the terms and conditions, thereof in a manner not acceptable to the Divisional Railway Manager (Mech/Diesel)/Sr. Divl. Mech. Engineer Diesel)/South East Central Railway/Motibagh, Nagpur and should the tenderer fail to observe or comply with the foregoing stipulations the amount will be forfeited by the Railway.

Right of Railway to deal with Tender: - The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their tender not the Railway under take to assign reasons for declining to consider or reject any particular tender or tenders.

If the tenderer(s) deliberately gives/give wrong information in his/their tender or creates/create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.

Tenderers Credentials:- Documents testifying tenderers previous experience and financial status should be produced alongwith the tender or when desired by competent authority of the South East Central Railway. Tenderer(s) who has/have not carried out any work so far on this Railway and who is/are not borne on the approved list of the Contractors of South East Central Railway should submit alongwith his/their credentials to establish. (i) His capacity to carry out the work satisfactorily. (ii) His financial status supported by Bank reference and other documents. (iii) Certificates duly attested and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.

Noncompliance with any of the conditions setforth there in above is liable to result in the tender being rejected.

Commencement of works :- The Contractor shall commence the works within 15 days after the receipt by him of an order in writing to this effect from the Engineer and shall proceed with the same with due expedition and without delay.

Any special condition of contract however shall over rule provision of the GCC 2014 unless otherwise stated.

All the bidders / tenderers should ensure that they are GST complaint and their quoted tax structures are as per GST Law.

Security Deposit.:- Unless other wise specified in the special condition, if any, the security Deposit /rate of recover/mode of recovery shall be as under:- (As per Railway Boards letter No. 2003/CE-I/CT/4/part.I dated 12/16.05.2006)

Security Deposit for each work shall be 5% of the contract value.

The rate of recovery shall be at the rate of 6% of the bill amount till the full security deposit is recovered.

Security Deposits will be recovered only from the running bills of the contract and no other mode of collecting SD, such as SD in the form of instruments like BG, FD etc., shall be accepted towards Security Deposit. Security Deposit shall be returned to the contractor after the physical completion of the work as certified by the Competent Authority. The Competent Authority shall normally be the authority who is competent to sign the contract. If this Competent Authority is of the rank lower than JA Grade, then a JA grade Officer (Concerned with the work) should issue the certificate. The certificate, inter alia, should mention that the work has been completed in all respects and that all the contractual obligations have been fulfilled by the contractors and that there is no due from the contractor to Railways against the contract concerned. The security deposit shall ,however,be released only after expiry of the maintance period and after passing the final bill based on no claim certificate from the contractor.

Tender form is not transferable under any circumstances.

The tenderer/s are advised to furnish the details (i) Beneficiary Name (ii) Account No. (iii) Type of Account (iv) Bank (v) City (vi) Branch (vii) Remarks if any .

Performance Guarantee (P.G) :- The procedure for obtaining Performance Guarantee is outlined below:- The successful bidder shall have to submit a Performance Guarantee (P.G.)with in 30(thirty) days from the date of issue of letter of Acceptance (LOA).Extension of time for submission of PG beyond 30(thirty) days and upto the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement.However,a penal interest of 15% per annum shall be charged for the delay beyond 30(thirty) days,i.e. from 31st day after the date of issue of LOA.In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA notice shall be served to the contractor to deposit the PG immediately ( however not exceeding 90 days from the date of issue of LOA). In case the contractor fails to submit the requisite PG evenafter 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues ,if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work"

The successful bidder shall submit the performance Guarantee (PG) in any of the following forms, amounting to 5% of the contract value A. Deposit of Cash. Irrevocable Bank Guarantee. If performace guarantee(PG) in the form of Bank Guarantee is submitted ,it should be sent directly by the respective bank to the concerned authority addressed to Divisional Railway Manager (Engg) SEC Railway Kingsway Nagpur 440001(MS)under registered post AD and the stamp duty for Bank guarantee (Non judicial stamp)applicable @ Rs.100/- The s a i d stamp duty is also applicable for extension of bank guarantee. Government Securities including State Loan Bonds at 5% (Five percent) below the market value. Deposit Receipt, Pay orders, Demand Drafts and Guarantee Bonds. These forms of performance Guarantee could be either of State Bank of India or any of the Nationalized Banks. Guarantee Bonds executed or Deposits Receipts tendered by all schedule Banks; A Deposit in the Post office Saving Bank; A Deposit in the National Saving certificates; Twelve years Defense certificates. Ten years Defense Deposits; National Defense Bonds and Unit Trust certificates at 5 percent below market value or the face value whichever is less. Also FDR in favour of FA & CAO, S.E.C. Railway (free from any encumbrance) may be accepted.Note: The instruments as listed above will also be acceptable for Guarantee in case of mobilization advance.

The Performance Guarantee shall be submitted by the successful bidder after the letter of acceptance(LOA) has been issued, but before signing of the contract agreement.This PG shall be initially valid upto the stipulated date of completion plus 60 days beyond that.In case,the time for completion of work gets extended, the contractor shall get the validity of PG extended to cover such extended time for completion of work plus 60 days.

The value of PG to be submitted by the contractor will not change for variation up to 25% (either increase or decrease). In case during the course of execution, value of the contract increases by more than 25% of the original contract value, an additional performance Guarantee amounting to 5%(five percent) for the excess value over the original contract value shall be deposited by the contractor.

The Performance Guarantee (PG) shall be released after the physical completion of the work based on the Completion Certificate issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily. The security deposit, shall however, be released only after the expiry of the maintenance period and after passing the final bill based on No Claim Certificate.from the contractor

Wherever the contract is rescinded, the security deposited shall be forfeited and the Performance Guarantee shall be en- cashed.The balance work shall be got done independently without risk and cost of the failed contractor. The failed contractor shall be debarred from participating in the tender for executing the balance work.If the failed contractor is JV or a partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work in his /her individual capacity or as a partner of any other JV/partnership firm.

The Engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/ or without prejudice to any other provisions in the contract agreement) in the event of:

Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.

Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses/Conditions of the agreement, within 30 days of the service of notice to this effect by Engineer.

Imposition of token penalty for delay in the completion of work :- The existing clause 17 (B) of GCC provides for recovery of liquidated damages from the contractor for delay in completion of work. It has now been decided that the competent authority while granting extension to the currency of contract under clause 17 (B) of GCC may also consider levy of token penalty as deemed fit based on the merit of case.

Imposition of token penalty for delay in the completion of work :- The existing clause 17 (B) of GCC provides for recovery of liquidated damages from the contractor for delay in completion of work. It has now been decided that the competent authority while granting extension to the currency of contract under clause 17 (B) of GCC may also consider levy of token penalty as deemed fit based on the merit of case.

Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required.

Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade: (i)Quantities operated in excess of 125% but 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender: (ii)Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender: Variation in quantities of individual item beyond150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% at the rate awarded for that item in the particular tender:

In case where decrease is involved during execution of contract: (a)The contract signing authority can decrease the item upto 25% of individual item without finance concurrence. (b)For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. grade may be taken, after obtaining NO claim certificate from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities. (c)It should be certified that the work proposed to be reduced will not be required in the same work.

Tenderer/tenderers should submit all required documents along with the tender.