Bid Documents for Construction of Stone Pitching on Either Sides of Canal, At.Mandvi Nagarpalika under SJMMSVY (Year 2025-26), Dist:- Kutch. (3rd Attempt)

Name of Work:- Bid Documents for Construction of Stone

Pitching on Either Sides of Canal, At.Mandvi

Nagarpalika under SJMMSVY (Year 2025-26),

MANDVI NAGARPALIKA

Web Site: https://tender.nprocure.com

MANDVI NAGARPALIKA

Name of Work: Bid Documents for Construction of Stone Pitching on

Either Sides of Canal, At.Mandvi Nagarpalika under SJMMSVY (Year

2025-26), Dist:- Kutch. (2nd Attempt)

NOTICE INVITING ON - LINE TENDER

Details of Tender:

Estimated Tender Value (Rs.) Rs.7,95,549.00

EMD (1% of Tender Amount In Rs.) Rs.7,955.00

Tender fee In Rs. Rs.900.00 (Non-refundable)

Class of Agency Class ‘E-2 and above

Time Limit of Work 06 (Six) Month

Validity of tender 120 Days from Date of opening of the price bid.

Schedule for - tendering is fixed as under:

Last Date & Time of Online bid AS PER ONLINE NIT

submission and Downloading of

Submission of Security Deposit, Submission of pre-qualification documents through

Tender Fee with supporting online by scanning and also contractor should have

documents been submitted tender fee, E.M.D and relevant

documents through by speed post / R.P.A.D only in

sealed cover with Tender ID & Name of work mention

on cover & document reach Mandvi Nagarpalika on

or before AS PER ONLINE NIT

Date of Opening of Technical Bid On Date :AS PER ONLINE NIT

Date of Opening of Price Bid On Date :AS PER ONLINE NIT

MANDVI NAGARPALIKA

Sr No Section Description Page No

Invitation for Bid (IFB)

1 Section -1 Instructions to Bidders

2 Section -2 Qualification Information

3 Section -3 Conditions of Contract

4 Section -4 Contract Data

5 Section -5 Technical Specification

6 Section -6 Form of Bid

7 Section -7 Bill of Quantities

8 Section -8 Securities and Other Forms

9 Section -9 Drawings

10 Section -10 Documents to be furnished by Bidder

/ Qualification criteria

11 Section -11 Special Condition

12 Section -12 Site Visit Certificate

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Chief Officer, Mandvi Nagarpalika, Mandvi invites bids for the construction of works

detailed in the table.

The bidders may submit bids for any or all of the following works.

Package Name of work Approximate Bid security Cost of Period of Class of

No. value of works (Rs.) document completion Registration

Bid Documents for

Construction of Stone

Pitching on Either Sides of

1 of 06 (Six) Class ‘E-2

Canal, At.Mandvi 7,95,549.00 7,955.00

2025 Month and Above

Nagarpalika under

SJMMSVY (Year 2025-26),

Dist:- Kutch (2nd Attempt)

2. Prospective / Interested bidder may download the Bid Documents from website

https://tender.nprocure.com free of cost till the Time and Date as mentioned on online

NIT at website https://tender.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee/

Tender Fee through Demand Draft only of any Schedule Bank payable at Mandvi

and in favour of ‘Chief Officer, Mandvi Nagarpalika’. Once the Bid is received online, Bid

Document / Tender Fee will not be refundable. As Per GoG R&B Department’s Circular

No. PARACH/102/000/IB/221/ (59)/C Dated.24/01/2007.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid

Security / EMD shall be submitted in electronic format through online (by scanning) while

uploading the bid, this submission shall mean that bid document / tender fee and Bid

Security / EMD has been received. Accordingly, the offer of only those shall be opened

whose Bid Document / Tender Fee and Bid Security / EMD have been received electronically.

However, for the purpose of realization of Demand Draft, and FDR / Bank Guarantee bidder

shall send the same in original through R.P.A.D. so as to reach to ‘Chief Officer, Mandvi

Nagarpalika’ within 7 Days from the last day of bid submission.

Penetrative action for not submitting Demand Draft / FDR / Bank Guarantee in original to

Chief Officer / Tender Inviting Authority by bidder shall be initiated. WRD GR No. PRC-

102014-1-MICell-K.1 Dated:

4. Bids received online, will be opened on the time, date and place as specified in the online

NIT at website https://tender.nprocure.com in the presence of the bidders or their

authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids

will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on Dt.00/00/2024 at 12.00 hrs. at the office of Chief

Officer, Mandvi Nagarpalika to clarify the issues and to answer questions on any matter

that may be raised at that stage as stated in clause 9.2 of ‘instructions to Bidders’

of the bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be

rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the bidder

cannot modify / edit / withdraw their submitted offer in any case. No written or online

request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or

Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender

are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the

bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly

in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past,

it shall not be deemed to be a ground / reason for not giving required information for

this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of

this bid. The Government will not ask for any other information, unless it is found

absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

8 For the works costing up to Rs. 7.5 crore (WRD Works), Rs. 7.0 crore (ROAD/ BRIDGE/

BUILDING WORKS), Rs. 0.5 Crore (Electrical Works) kindly refer to GoG NWRWS & K

Department’s Circular No. Paracha/1097/1397(11)/pa.fa./ MICELL(k-1) dated 18/01/2018

and Dated 30/09/2022

For the works costing under Rs. 7.5 crore for Construction work of Water Resources

Department, Rs. 7.0 crore for Roads, Bridges and Building and Rs. 050 crore for Electrical

work following documents shall be submitted in electronic format only through online by

scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD should be sent

in original to the Tender opening authority through RPAD, so as to reach the Chief Officer

within 7 days from last day of submission of Bid.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD (Valid 180 days from the date of bid submission)

(iii) Registration Certificate of Appropriate Class.

(iv) I.T. Return Copy of Last Three Years Only.

(v) Turn Over Certificate of Last Three Year

(vii) GST Number

(viii) EPF Number

(ix) Current Year solvency certificate of an 20% of the Tender Amount of Scheduled Bank or Nationalized

Bank or Bank Approved for Government business.

(x) Experience of having successfully completed similar works.

(xi) Site Visit Certificate.

(xii) Other Documents, as required. (As per Section 10.)

Documents to be furnished by Bidder as per Qualification criteria

INSTRUCTIONS TO

Section1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bid

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 13 26. Examination of Bids and

Documents Determination of

9. Clarification of 13 27. Correction of Errors

Bidding Documents

10. Amendment of 14 28. Deleted

Bidding Documents

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents 15 F. Preparation of Bids

Comprising the Bid

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid 16 32. Employer’s Right to Accept

and Payment any Bid and to Reject any

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative 17 35. Advance Payment and

Proposals By Security

18. Format and Signing 17 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of

works (as defined in these documents and referred to as ‘the works”) detailed

in the table given in IFB. The bidders may submit bids for any or all of the

works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/tenderer, bid/tender, bidding/tendering, etc.) are

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of

Gujarat / Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification

Information, a statement that the Bidder is neither associated, nor has been

associated, directly or indirectly, with the consultant or any other entity that

has prepared the design, specifications, and other documents for the Project

or being proposed as Project Manager for the Contract. A firm that has been

engaged by the Employer to provide consulting services for the preparation

or supervision of the works, and any of its affiliates, shall not be eligible to

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification

Information, a preliminary description of the proposed work method and

schedule, including drawings and charts, as necessary. The proposed

methodology should include a program of construction backed with

equipment planning and deployment duly supported with broad calculations

and quality assurance procedures proposed to be adopted justifying their

capability of execution and completion of work as per technical

specifications, within stipulated period of completion.

#4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Pre-Qualification) As Per GoG

NWRWS & K Department’s Circular No. Paracha /1097/1397(11) /pa.fa./

MICELL (k-1) Dated 18/01/2018

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum

pass/ fail criteria regarding the Applicant’s general and particular

experience, personnel and equipment capabilities and financial positions, as

demonstrated by the applicant’s responses in the forms attached to the letter

of application (specified requirement for joint ventures are given under para

4.6 below) Subcontractors experience and resources shall not be taken in to

account in determining the applicants compliance with the qualifying criteria

To qualify for more than one contract, the applicant must demonstrate

having experience and resources sufficient to meet the aggregate of the

qualification criteria for each contract given in paragraphs 4.5.4, 4.5.5 and

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed

and the financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting 20 -20

Applicant should indicate actual figures of costs and amount for the

works executed by them without accounting for the above-mentioned

In case the financial figures and value of completed works are in

foreign currency the above enhanced multiplying factors will not be applied.

Instead, the current market exchange rate (State Bank of India BC Selling rate

as on the last date of submission of the bid) will be applied for the purpose

of conversion of the amount in foreign currency into India rupees.

4.5.3 General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover of Rs.---- Crore for works

in progress and completed in all classes of civil engineering construction

works in any one year, over the last five financial years.

(b) Experience in successfully completing or substantially completing at

least one contract of similar work ( ........... ) of at least 40 percent of the

value of proposed contract within the last five financial years.

The works may have been executed by the applicant as prime contractor

or as a member of a joint venture or as a nominated sub-contractor. As

sub contractor, he should have acquired the experience of execution of

all major items of works under the proposed contract. In case a project

has been executed by a joint venture, weight towards experience of the

project would be given to each joint venture in proportion to their

financial participation in the joint venture if work executed jointly

otherwise as per the scope of work define in Joint Venture agreement.

Substantially completed works means those works which are at least

% completed as on the date of submission (i.e. gross value of work done

up to the last date of submission is 90 % or more of the original contract

price) and continuing satisfactorily.

For these, a certificate from the employers shall be submitted along

with the application incorporating clearly the name of the work,

contract value, billing amount, date of commencement of works,

satisfactory performance of the contractor and any other relevant

(the experience certificate should be signed by the officer not below

the rank of EE)

(c) Contractor should have completed 60% of quantity of principal items of

work like concrete, earthwork, pipeline, pumping station etc. within

last five finical years. Certificate of competent authority of work done

with detail shall be produced.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as

4.5.5 Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested

major equipment to attain the completion of works in accordance with the

prescribed construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish

with their bid, a detailed construction planning and methodology supported

with layout and necessary drawings and calculations to allow the employer

to review their proposals. The numbers, types and capacities of each

plant/equipment shall be shown in the proposals along with the cycle time

for each operation for the given production capacity to match the

4.5.6 Financial Position

The Applicant should give undertaking that he has access to, or has available,

liquid assets (aggregate of working capital, cash in hand and uncommitted

bank guarantees) and / or credit facilities up to 25 percent of the value of

the contract / contracts applied.

4.5.7 The audited balance sheets for the last five years should be submitted,

which must demonstrate the soundness of the applicant’s financial position,

showing long – term profitability including an estimated financial projection

for the next two years If necessary, the employer will make inquiries with the

applicant’s bankers.

4.5.8 Litigation History

The Applicant should provide accurate information on any litigation or

arbitration resulting from contracts completed or under execution by him

over the last five years. A consistent history of awards against the Applicant

or any partner of a joint venture may result in failure of the applicant.

4.5.9 Disqualification

Even though the applicants meet the above criteria, they are subject to be

disqualified if they have:

Made misleading or false representation in the forms, statements submitted,

and/or Record of poor performance such as abandoning the work, rescinding

of contract for which the reasons are attributable to the non – performance

of the contractor; consistent history of litigation awarded against the

applicant or financial failure due to bankruptcy. The rescinding of contract

of a joint venture on account of reasons other than non – performance, such

as Most Experienced partner of joint venture pulling out, court directions

leading to breaking up of a joint venture before the start of work, which are

not attributable to the poor performance of the contractor will, however,

not affect the qualification of the individual partners.

4.5.10. The bidder who have applied for corporate Debt Restructuring (CDR) /

facing recovery proceedings from financial institutions / facing winding up

processing / those under BIFR in the last 5 financial year shall be considered

for bid qualification. However if the bank / financial institution has accepted

the proposal of debt restructuring on or before the last date of online

submission, the same shall be considered for further evaluation. An affidavit

by bidder along with certificate from bank must be produced in such cases.

In case of Joint Venture agreement, this provision shall be applicable for both

lead partner and JV partner.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead &

Others) (Applicable only for estimated project cost of

Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria

4.5.3 & 4.5.6 above. The experience of the other joint venture partners

shall be considered if it is not less than 30 percent of the qualifying criteria

in para 4.5.3 &

(ii) Individually each member must satisfy the requirements of para 4.5.7 &

(b) Bid shall be signed so as to legally bind all partners, jointly and severally,

and shall be submitted with a copy of the joint venture agreement providing

the joint and several liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of

a joint venture, each one of the constituent firms may qualify if they meet

all the qualification requirements, subject to the written approval of the

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified

only if their available bid capacity at the expected time of bidding is more

than the total estimated cost of the works. The available bid capacity will

be calculated as under:

Assessed Available Bid Capacity=(A*N*2-B), where

A= Maximum value of work executed in any one year during the last

five years (updated to the price level of the year indicated in

appendix) taking into account the completed as well as works in

B= Value at current price level of the existing commitments and

ongoing works to be completed during the next (period of

completion of work for which bids are invited); and

N= Number of years prescribed for completion of the works for

which the bids are invited.

Note:- In Case of joint venture, the available bid capacity will be applied

for each partner to the extent of his proposed participation in

the execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are

subject to be disqualified if they have:

- Made misleading or false representation in the forms,

statements and Attachments the submitted in proof the

qualification requirements; and / or

- Record of poor performance such as abandoning the works, not

properly completing the contract, inordinate delay in completion,

litigation history, or financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had

quoted unreasonably high bid prices and could not furnish rational

justification to the employer.

5 One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits

or participates in more than one bid (other than as a subcontractor or in

cases of alternatives that have been permitted or requested) will cause all

the proposals with the bidder’s participation to be disqualified.

6 Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and

submission of his Bid, and the Employer will in no case be responsible and

liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit

and examine the Site of work and its surrounding and obtain all information

that may be necessary for preparing the Bid and entering into a contract for

construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

Signature of Contractor

Mandvi Nagarpalika,

A. BIDDING DOCUMENTS

8 Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and

addenda issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume-

V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of

contract, contract data, forms, terms, and technical specifications, bill of

quantities, forms, Annexes and drawings in the Bid Document. Failure to comply

with the requirements of Bid Documents shall be at the bidder’s own risk. Pursuant

to clause 26 hereof, bids which are not substantially responsive to the

requirements of the Bid Documents shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or through E-mail at the Employer’s address

indicated in the invitation to bid. The Employer will respond to any request for

clarification which he received earlier than 15 days prior to the deadline for

submission of bids. Employer’s response will be published on website including a

description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting

which will take place at the address, venue, time and date as indicated in the

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions

on any matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to

reach the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the

source of enquiry) and the responses given will be published without delay on

the tender website

i.e. www.tender.nprocure.com. Any modification of the bidding documents listed

in sub- Clause 8.1 which may become necessary as a result of the pre-bid meeting

shall be made by the Employer exclusively through the issue of an Addendum

pursuant to Clause 10 and not through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for

disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the

bidding documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3.To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

Signature of Contractor

Mandvi Nagarpalika,

B. PREPARATION OF BIDS

11 Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12 Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer

Clause 8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each

part i.e. technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based

on the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and

words) for all items of the Works described in the Bill of Quantities along with

total bid price

(Both in figures and words). Items for which no rate or price is entered by

the bidder will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under

the contract, or for any other cause shall be included in the rates, prices and

total Bid Price submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14 Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian

Rupees. All payments shall be made in Indian Rupees.

15 Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the

deadline date for bid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the

Employer may request that the bidders may extend the period of validity for a

specified period. A bidder may refuse the request without forfeiting his bid

security. A bidder agreeing to the request will not be required or permitted to

modify his bid, but will be required to extend the validity of his security for a

period of the extension, and in compliance with Clause 16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as

shown in column 4 of the table of IFB for this particular work. This Bid security

shall be in favor of Employer as named in Appendix and may be in one of the

following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given

in Volume III. (Bank Guarantee is applicable only for Bid Estimated

Amount of 01 Crore and above) and Bank Guarantee of Schedule and

Private Banks shall be considered as per GoG Finance Department’s

Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or

as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign

Bank approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road

& Building Department or (2) Narmada Water Resources, Water Supply

and Kalpsar Department of Govt. of Gujarat. Exemption Certificate

is applicable only when Registration Certificate of Appropriate Class

and Category of Approved Contractors is required as eligible criteria

16.2. Bank guarantees (and other instruments having fixed validity) issued as

surety for the bid shall be valid for 45 days beyond the validity of the bid

i.e. total validity of 120+45 = 165 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as

indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the

Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of

the end of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder

has signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period

of Bid validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He

will be intimated maximum three times within the validity period for

negotiation, If contractor does not respond in time, his Bid Security

(EMD) will be forfeited and his tender will be rejected. Punitive action

will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the

bidding documents, including the conditions of contract (including

mobilization advance or time for completion), basic technical design as

indicated in the drawing and specifications. Conditional offers or alternative

offers will not be considered further in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause

12 of these Instructions to bidder as the “Technical Bid “and “Financial Bid”

in separate parts to be uploaded.

Signature of Contractor

Mandvi Nagarpalika,

C. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and

obligation of the Employer and the bidders previously subject to the original

deadline will then be subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline

prescribed in Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of

bids and the expiration of the original period of bid validity specified in

Clause 15.1 above or as extended pursuant to Clause 15.2 may result in the

forfeiture of the Bid security pursuant to Clause

Signature of Contractor

Mandvi Nagarpalika,

D. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made

pursuant to Clause 22, in the presence of the Bidders or their representatives

who choose to attend at time, date and the place specified in Appendix in

the manner specified in Clauses 20 and 23.3, In the event of the specified

date of Bid opening being declared a holiday for the Employer, the Bids will

be opened at the appointed time and location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the

bid security furnished with each bid will be announced. If the bid security

furnished does not conform to the amount and validity period as specified in

the invitation for bid (ref. Column 4 and paragraph 3), and has not been

furnished in the form specified in Clause 16, the technical bid will not be

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation

with respect to the Qualification information and other information

furnished in part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his

Qualification Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the

clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these

clarification the Evaluation Committee will finalize the list of

responsive bidders whose financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were

found responsive in accordance with Clause 23.4(iv) will be announced. The

bids of only these bidders will be opened. The responsive Bidders’ names,

the Bid prices, the total amount of each bid, any discount and such other

the Bid prices, the total amount of each bid, any discount and such other

details as the Employer may consider appropriate, will be announced by the

Employer at the opening.

23.7 The time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of

only these bidders will be opened. The responsive Bidders’ names, the Bid

prices, the total amount of each bid, any discount, and such other details as

prices, the total amount of each bid, any discount, and such other details as

the Employer may consider appropriate, will be announced by the Employer

at the opening.

23.8 In case bids are invited for more than one package, the order for opening of

the “Financial Bid” shall be in order of estimated amount of Bids from highest

23.9 The Employer shall prepare minutes of the Bid opening, including the

information disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and

comparison of Bids and recommendations for the award of a contract shall

not be disclosed to Bidders or any other persons not officially concerned with

such process until the award to the successful Bidder has been announced.

Any effort by Bidder to influence the Employer’s processing of Bids or award

decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the

Employer may, at his discretion, ask any Bidder for clarification of his Bid,

including breakdowns of unit rates. The request for clarification and the

response shall be in writing or by e- mail, but no change in the price or

substances of the Bid shall be sought, offered, or permitted except as

required to confirm the correction of arithmetic errors discovered by the

Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any

matter relating to his Bid opening to the contract is awarded. If the Bidder

wishes to bring additional information to the notice of the Employer, it should

do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid

evaluation, bid comparison or contract award decision may result in the

rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine

whether each Bid (a) meets the eligibility criteria defined in Clause 3 and 4;

(b) has been properly signed; (c) is accompanied by the required securities

and; (d) is substantially responsive to the requirements of the Bidding

document. During the detailed evaluation of the “Financial Bid”, the

responsiveness of the bids will be further determined with respect to the

remaining bid conditions, i.e., priced bill of quantities, technical

specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material

deviation or reservation. A material deviation or reservation is one (a) which

affects in any substantial way the scope, quality, or performance of the

Works; (b) which limits in any substantial way, inconsistent with the Bidding

documents, the Employer’s rights or the Bidder’s obligations under the

Contract; or (c) whose rectification would affect unfairly the competitive

position of other Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the

Employer, and may not subsequently be made responsive by correction or

withdrawal of the non-conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be

substantially responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or

deviation. Variation and deviations and other factors, which are in excess of

the requirements of the Bidding documents or otherwise result in unsolicited

benefits for the Employer, shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of

the Conditions of Contact, during the period of implementation of the

Contract, will not be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the

Engineer’s estimate of the cost of work to be performed under the contract

the Employer may require the Bidder to produce detailed consistency of those

prices with the construction methods and schedule proposed. After

evaluation of the price analyses, the Employer may require that the amount

of the performance security set forth in Clause 34 be increased at the expense

of the successful /bidder to a level sufficient to protect the Employer against

financial loss in the event of default of the successful Bidder under the

29.6. A bid which contains several items in the bill of Quantities which are

unrealistically priced low and which cannot be substantiated satisfactorily by

the bidder may be rejected as non-responsive.

Signature of Contractor

Mandvi Nagarpalika,

E. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder

whose Bid has been determined.

(i) to be substantially responsive to the Bidding documents and who has

offered the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid

price which is the lowest evaluation in any of the packages opened

earlier than the one consideration.

In no case, the contract shall be awarded to any bidder whose available

bid capacity is less than the evaluated bid price, even if the said bid is the

lowest evaluated bid. The contract will in such cases be awarded to the next

lowest bidder at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Not with standing Clause 31, the Employer reserves the right to accept or

reject any Bid, and to cancel the Bidding process and reject all Bids, at any

time prior to the award of contract, without thereby incurring any liability to

the affected bidder or Bidder or any obligation to inform the affected Bidder

or Bidders of the grounds for the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by cable, telex or

facsimile confirmed by registered letter. This letter (hereinafter and in the

condition of contract called the “Letter of Acceptance”) will state the sum

that the Employer will pay the Contractor in consideration of the execution,

completion, and maintenance of the Works by the Contractor as prescribed

by the Contract (hereinafter and in the Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject

only to the furnishing of a performance security in accordance with the

provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and

the successful Bidder. It will be signed by the Employer and to the successful

Bidder, within 28 days following the notification of award along with the

Letter of Acceptance. Within 21 days of receipt, the successful Bidder will

sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful

Bidder shall furnish to the Employer an irrevocable and unconditional

guarantee from a Bank in the form set forth in Section 8 (the

“Performance Security”) for an amount equal to 5% (five percent) of its

Contract Price. In case of bids mentioned below, the successful Bidder,

along with the Performance Security, shall also furnish to the Authority

an irrevocable and unconditional guarantee from a Bank in the same form

given at Section 8 towards an Additional Performance Security (The

“Additional Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than

10% but up to 20% of the Estimated Project Cost, then the

Additional Performance Security shall be calculated @ 20% of the

difference in the (i) Estimated Project Cost (as mentioned in Bid

Document) - Minus 10% of the Estimated Project Cost and (ii)

Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than

20% of the Estimated Project Cost, then the Additional

Performance Security shall be calculated @ 30% of the difference

in the (i) Estimated Project Cost (as mentioned in Bid Document)

- Minus 10% of the Estimated Project Cost and (ii) Contract Price

offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of

the Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the

Defects Liability Period and the Additional Performance Security shall

be valid beyond 28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form

of a Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by

a Nationalized/Scheduled Indian bank or (b) by a foreign bank located in

India and acceptable to the Employer. As per GoG Finance Department’s

Circular No. FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per

their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-

Clause 34.1 shall constitute sufficient grounds for cancellation of the award

and forfeiture of the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as

stipulated in the Conditions of Contract, subject to maximum amount, as

stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in

completing for the contract in question and will declare the firm ineligible,

either indefinitely or for a stated period of time, to be awarded a contract

with National Highways Authority of India/ State PWD and any other

agencies, if it at any time determines that the firm has engaged in corrupt

or fraudulent practices in completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause

59.2 of the Conditions of Contract.

APPENDIX TO ITB

1. The Name of the Employer is ….

Mandvi Nagarpalika

2. The last five years. …. Not Applicable ….

3. This Annual Financial Turnover Amount is Rs.

……… Lac …..Not Applicable….

4. Value of Work is Rs. As per Tender Notice

6. The cost of electric work is ….Not applicable…

7. The cost of water supply / sanitary works is …Not

8. Liquid assets and / or availability of credit facilities is Rs.………. [Cl.4.5.6 ]

9. Price level of the financial year 2024-25 [Cl.4.5.2 ]

10. The pre-bid meeting will take place at [Cl. 9.2.1]

Mandvi Nagarpalika, Mandvi.

The technical Bid will be opened at the office of the Mandvi

Nagarpalika, Mandvi on dt

11. Address of the Employer: Chief Officer, Mandvi Nagarpalika,

13. The bid should be submitted latest by As stated

14. The bid will be opened at Chief Officer, Mandvi

Nagarpalika, As stated on online NIT [Cl. 20.1 & 20.2]

15. The Bank Draft in favor of

“Chief Officer, [Cl. 23.1]

Mandvi Nagarpalika”.

17. Escalation factors (for the cost of works

executed and financial figure to a common base value) for

works completed

Year Financial Year Multiplying factor

Base year of inviting 2024-2025

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL.4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

#Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the

execution of this work as under: -

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of

the work to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work

to be executed is more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum two Diploma Civil Engineer when the cost of work is less than Rs.15

lakhs but more than Rs.5 lakhs.

4. Minimum One Diploma Civil Engineer for the work when the cost of work to

be executed is less than Rs. 5 lakhs. The Engineer so employed for the

Government work must have sufficient experience to handle the work

independently. Such an Engineer shall have to stay at the site of work and he

shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate

Engineer, Employment of a separate Engineer will not be necessary provided

that the Engineer partner himself attends the execution of the work on the

Within 15 days of issue of work-order the Contractor will have to furnish to the

Deputy Chief Officer-in-charge of the work the Name, Qualifications, copy of

mark sheet, Colour Photograph and the appointment order issued such

engineers engaged for this contract work. If 15 days after issue of work order

such designated Site Engineers do not resume or do not remain present on site

of work, the recovery at the rate of Rs.15,000-00 per month per Engineer will

be made from the bills/deposit/dues of the contractor. Such recovery shall be

non-refundable.

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be

used for the purpose of post qualification as provided for in Clause 4 of the

Instruction to Bidders. This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal

status of Bidder (Attach

Place of registration Principal place of

business Power of attorney

of signatory of Bid

1.2 Total value of Civil engineering constructions 20 20 Work performed in the

last five years

20 (in Rs. Lakhs) 20

1.2.1 Work performed as prime contractor, work performed in the past as a

nominated sub-contractor will also be considered the sub-contract involved

execution of all main items of work described in the bid documents, provided

further that all other qualification criteria are satisfied (in the same name)

on works of a similar nature over the last five years** and in current year

before the submission of the bid.

Projec Name of Description Contrac Value Date Stipulated Actual date Remark

t the of work t No. of of period of of explaining

Name Employer contrac issue completio completion* reasons

t (Rs. of n for delay

Crore) Work & work

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

**Immediately preceding the financial year in which bids are received.

#1.3.2 Quantities of work executed as prime contractor, work performed, in the

past as a nominated sub-contractor, will also be considered provided the sub-

contract involved execution of all main items of work described in the bid

provided,furtherthatallotherqualificationcriteriaarecalled(inthesamenamea

nd style) in the last five years** and in current year before the submission of

* To be modified as per the nature and scope of work

Year Name Name Quantity of work performed(Cum/MT) Remarks*

of of Cement Masonry Earth Bituminous (indicate

the the Concrete Works Work Contract

work Employer (Including Ref)

PCC) ITEM 2 ITEM 3 ITEM

1.4 Information on Bid Capacity (works for which bids have been submitted and

works which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place & Contract Name Value Stipulated Value of Anticipated

of works State No. &Address Contract Period of Works* of

of (Rs. Cr) Completion remainin completion

Employer g to be

*Attach certificate(s) from the Engineer(s)in-charge

**Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the

works (Ref. Clause 4.5.5). The Bidder should list all the information

requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos./ Age/ (from

Leased to Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for

administration and execution of the contract. Attach biographical

data. Refer also to Sub Clause 9.1 of the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience

(General) in the

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience

works Contractor (Name & in similar

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

1.8 Financial reports for the last five years: balance sheets, profit and loss

statements, auditors’ reports (in case of companies/corporations), etc. List

them below and attach copies.

1.9 Evidence of access to financial resources to meet the qualification

requirements: cash in hand, lines of credit, etc. List them below and attach

copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders

bankers who may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Employer Cause of Amount Remarks

Party Dispute Involved showing

(ies) Present Status

1.12.Statement of compliance under the requirements of Sub Clause 3.2 of the

instruction to Bidders. (Name of Consultant engaged for project

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the

Bidding documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

SAMPLE FORMAT FOR EVIDENCE OF ACCESSTOOR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE4.5.6OFITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed

company with a good financial standing.

If the contract for the work, namely is awarded to

the above firm, we shall be able to provide overdraft/credit facilities to the

extent of Rs. To meet their working capital

requirements for executing the above during the contract period.

(Signature) Name of Bank

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the

required attachments are true and correct.

2. The undersigned also here by certifies that neither our firm M/s.

have not abandoned any

work of Government of Gujarat/Government of India/any Board or

Corporation under Government of Gujarat/Government of India nor any

contract awarded to us for such works have been rescinded, during last

five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person,

corporationtofurnishpertinentinformationdeemednecessaryandrequested

by the Department to verify this statement or regarding any (our)

competence and general reputation.

4. The Undersigned understands and agrees that further qualifying

information may be requested, and agrees to furnish any such information

at the request of the Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I, the undersigned do here by under take.................................................................. that

cash Upto 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page No. D. Cost Control Page No.

1 Definitions 37 37 Bill of Quantities

2 Interpretation 38 38 Changes in the Quantities

3 Language and Law 39 39 Variations

4 Engineer’s Decisions 39 40 Payments for Variations

5 Delegations 39 41 Cash Flow Forecasts

6 Communications 39 42 Payment Certificates

7 Sub-Contractors 39 43 Payments

8 Other Contractors 39 44 Compensations Events

9 Personnel 40 45 Tax

10 Employer’s & Contractor Risk 40 46 Currencies

11 Employers Risks 40 47 Price Adjustment

12 Contractor’s Risk 40 48 Retention

13 Insurance 40 49 Liquidated damages

14 Site Investigations Reports 41 50 Bonus

15 Queries about the Contract 41 51 Advance Payment

16 Contractors to Construct the 41 52 Securities

17 The Works to be Completed 41 53 Deleted

the Intended Completion

18 Date Approval by the 41 54 Cost of Repair

20 Discoveries 42 E. Finishing the Contract

21 Possession of the Site 42 55 Completion

22 Access to the Site 42 56 Taking Over

23 Instructions 42 57 Final Account

24 Disputes 42 58 Operating and Maintenance

25 Procedure for Disputes 43 59 Terminatio

26 Deleted 43 60 Payment upon

B. Time Control 62 Release from Performance

27 Programme 44 F. Special Conditions of

28 Extensions of the Intended 44 63 Labour

completion date

29 Deleted 44 64 Compliance with labour

30 Delays Ordered by The 44 65 Arbitratio

31 Management Meetings

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the

Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period.

It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise

The Contractor is a person or corporate body whose Bid to carry out the Work has

been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter

as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the Works.

The Engineer is the person named in the Contract Data (or any other competent

person appointed and notified to the contractor to act in replacement of the

Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations

to the Contract, awarding extensions of time, and valuing the Compensations

Equipment is Contractor’s machinery and vehicles brought temporarily to the site

to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in

the Contract Data. The Intended Completion Date may be revised only by the

Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding documents

and are factual interpretive reports about the surface and subsurface conditions at

Specifications means the Specifications of the works included in the Contract and

any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor

shall commence execution of the works. It does not necessarily coincide with any of

the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on

Temporary Works are works designed, constructed, installed, and removed by the

Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The

Works are what the Contract requires the Contractor to construct, install, and turn

over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also

means female or neuter and the other way around. Heading have no significance.

Words have their normal meaning under the language of the Contract unless

specifically defined. The Engineer will provide instructions clarifying queries about

Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended Completion

Date apply to any Section of the Works (other than references to the Completion

Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representing the

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is delivered

(in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter the

Contractor’s obligations. Sub-contracting of supply or specific items of work is not

7.2 The sub-contractor must be registered in appropriate class and category for the part

of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of

other Contractor. The Contractors shall as refer to in the Contract Data, also provide

facilities and services for them as described in the Schedule. The employer may

modify the schedule of other contractors and shall notify the contractor of any such

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated in

the Schedule or other personnel approved by the Engineer. The Engineer will

approve any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than those of

the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure

that the person leaves the Site within seven days and has no further connection with

the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks, and

the Contractor carries the risks which these Contracts states are Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they

directly affect the execution of the Works, the risks of war, hostilities, invasion, act

of foreign enemies, rebellion, revolution, insurrection or military or usurped power,

civil war, riot commotion or disorder (unless restricted to the Contractor’s

employees), and contamination from any nuclear fuel or nuclear waste or

radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and death

which arise during and in consequence of the performance of the Contract other

than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the Contractor,

insurance cover from the Start date to the end of the Defects Liability Period, in the

amounts and deductibles stated in the Contract data for the following events which

are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the

Engineer for the Engineer’s approval before the Start Date. All such insurance shall

provide for compensation to be payable in the types and proportions of currencies

required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required,

the Employer may affect the insurance which the Contractor should have provided

and recover the premiums the Employer has paid from payments otherwise due to

the Contractor or, if no payment is due, the payment of the premiums shall be a

13.4 Alterations to the terms of an insurance shall not be made without the approval of

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to the

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall

carry out the Works in accordance with the programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them by

the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of

the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary

works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to notify

the engineer of such discoveries and carry out the Engineer’s instructions for

dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this

will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the

contract. Contractor/Employer has to foreclose the work within 30 days after

lapse of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer

access to the Site, to any place where work in connection with the Contract is

being carried out or is intended to be carried out and to any place where materials

or plants are being manufactured/ fabricated/ assembled for the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to Chief Officer, Mandvi

Nagarpalika (Higher Authority) within 14 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for conciliation

within 15 days from the decision given by the Chief Officer, Mandvi Nagarpalika.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the Chief Officer, Mandvi Nagarpalika, both the parties have to

refer to the Chief Engineer (Saurashtra-N.W.R.W.S. & KD) concern for the

conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the Chief Officer, Mandvi Nagarpalika, both the parties have

to refer to the Secretary, N.W.R.W.S. & K. Department, Government of

Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer

the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If

the Contractor fails to refer a claim / dispute to the Higher Authority within

14 days of the notification of the Engineer's decision, the Contractor shall not

be entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

Signature of Contractor

Mandvi Nagarpalika,

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit

to the Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along

with monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved

on the timing of the remaining work including any changes to the sequence

of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract

data. If the Contractor does not submit an updated programme within this

period, the Engineer may withhold the amount stated in the Contract data

from the next payment after the date on which the overdue programme

has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to

the Engineer again at any time. A revised programme is to show the effect

of Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a

compensation Event occurs or a Variation is issued which makes it

impossible for completion to be achieved by the Intended Completion

Date without the Contractor taking steps to accelerate the remaining

work and which would cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the

Intended Completion Date within 35 days of the Contractor asking the

Engineer for a decision upon the effect of a compensation event or

Variation and submitting full supporting information. If the Contractor has

failed to give early warning of a delay or has failed to cooperate in dealing

with a delay, the delay by this failure shall not be considered in assessing

the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the

Employer his decision. The employer shall in not more than 21 days

communicate to the engineer the acceptance or otherwise of the

Engineer’s decision. If the employer fails to give his acceptance, the

Engineer shall not grant the extension and the contractor may refer the

matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of

any activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of

specific likely future events or circumstances that may adversely affect

the quality of the work, increase the Contract price or delay the execution

of works. The Engineer may require the contractor to provide an estimate

of the expected effect of the future event or circumstance on the contract

price and completion date. The estimate is to be provided by the

Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and

considering proposals for how the effect of such an event or circumstance

can be avoided or reduced by anyone involved in the work and in carrying

out any resulting instruction of the Engineer.

Signature of Contractor

Mandvi Nagarpalika,

C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good

and remedy at his own expense any defect which may develop or may be

noticed before the period mentioned hereunder from the certified date

of completion. The Engineer in charge shall give the contractor a notice

in writing about the defects and the contractor shall make good the same

within 15 days of receipt of the notice. In the case of failure on the part

of the contractor, the Engineer- in-charge may rectify or remove or re-

execute the work at the risk & cost of the contractor. The Engineer-in-

charge shall be entitled to appropriate the whole or any part of the

amount of security deposit towards the expenses, if any, Incurred by him

in rectification, removal or re-execution. The Defects Liability period

shall be as under….

A. For works of WRD Except Building

(a) (1) For all works costing up to Rs. 50,000 (amount put to tender), the

period shall be 3 Months from the certified date of completion.

(b) (1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure

tender amount from RS. 50,000 to 10,00,000, the defect liability period

shall be 12 months from the certified date of completion.

(2) For WRD work except likes Check Dam/ Canal / Drainage / Road

Structure tender amount from RS. 50,000 to 10,00,000, the defect

liability period shall be 6 months from the certified date of completion.

(c) (1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure

tender amount more than RS. 10,00,000, the defect liability period shall

be 3 Years from the certified date of completion.

(2) For WRD work except likes Check Dam/ Canal / Drainage / Road

Structure tender amount from RS.10,00,000 to 1 Crore, the defect

liability period shall be 12 months from the certified date of

(d) (1) For all WRD works of tender amount more than RS. 1 Crore, the

defect liability period shall be 3 Years from the certified date of

B. For Building works of WRD:-

For Building works of WRD, Follow the R&B Circular dated.03/12/2009

For original building works the defect liability period will be 4 years or

elapse of 4 monsoon period following date of possession of building taken

over by user agency following the certified date of completion, whichever

For the purpose of deciding the monsoon period, the 30th September shall

be treated as the last date.

WRD Circular No. Matas/102013/MICELL(K-1) Dated 13/12/2013

33.2 For Road Works:

Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one

year from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee

from the certified date of completion. During this period the

contractor shall visit the site every six months along with the

concerned Section Officer / Deputy Chief Officer and will examine the

work already carried out in this contract like road work, jungle cutting,

side shoulders, side gutter, road furniture, patta etc. and will prepare

Km. wise inspection report duly signed by all concerned and any defect

observed shall be done within 15 days by the contractor at his risk and

cost as per the direction of Engineer in charge. The contractor needs

to do videography of these visits and require to submit at the time of

release of FMG. If B.T. the surface during the maintenance period of

4 years is worn out then agency shall have to provide renewal coating

as per tender item as directed by the Engineer-in- charge. The amount

equivalent to 5% of each running bill shall be withheld and will be

released after the free maintenance guarantee period (i.e. 4 years) is

However, this amount shall be released against fixed deposit or

bank guarantee pledged in the name of Chief Officer after completion

certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates

under no circumstances shall exceed the allowable limit set forth in

the relevant clause for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall

be withheld till the miscellaneous items like earthwork in embankment

/ cutting for side shoulders, side gutters, kilometer / indicator / guard

stones, sign boards etc. are completed in all respect by the contractor.

After completion of the miscellaneous items, the above said 2%

withheld amount shall be released.

(Govt. of Gujarat's G.R. No.:TNC-10-2013-3(Part-3)/C,

(3) Videography for the surface under Maintenance Guarantee is to be

done as per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for

the work costing more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate

equipment. Till the setting up of adequate laboratory is completed &

reported of this to the engineer (subject to due verification by

engineer’s representative) by contractor in writing, Rs.2,00,000/-

shall be withheld. The qualified quality Engineer shall be deployed

exclusively for this contract by the contractors. If quality Engineer is

not deployed by contractor within one month after the date of work

order, the amount equivalent to Rs.20,000 per month shall be

recovered till the actual deployment of quality engineer. The amount

so recovered towards the deployment of quality engineers shall not be

(5) Asphalt work will have to be cross checked as per G.R.

No.: RGN/60/2006/35/C, dtd.31/05/07 before final bill is

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his

own risk and cost, the existing lane(s) of the road so that the traffic

worthiness and safety thereof are at no time materially inferior as

compared to their condition 10 (ten) days prior to the date of the

Agreement, and shall undertake the necessary repair and maintenance

works for this purpose; provided that the Contractor may, at his cost,

interrupt and divert the flow of traffic if such interruption and

diversion is necessary for the efficient progress of works and conforms

to Good Industry Practice; provided further that such interruption and

diversion shall be undertaken by the Contractor only with the prior

written approval of the Chief Officer which approval shall not be

unreasonably withheld. For the avoidance of doubt, it is agreed that

the Contractor shall at all times be responsible for ensuring safe

operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor

of any defects that are found. Such checking shall not affect the

Contractor’s responsibilities the Engineer may instruct the Contractor to

search for a Defect and to uncover and test any work that the Engineer

considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified

in the Specification to check whether any work has a Defect and the test

shows that it does, the Contractor shall pay for the test and any samples.

If there is no defect the test shall be a Compensation Event.

34.2 #1% of the amount of work done for works upto Rs. 10 crore of estimate

cost should be deducted from R.A. Bill of the contractor for testing the

quality of material workmanship. Whereas for estimated cost of works

more than 10 crore, the charges for testing of quality of material

workmanship shall be deducted from R.A. bill of contractor as per actual

charges. As Per GoG NWRWS & K Department’s Circular No.

PARCH/132023/401/MICELL Dated: 05/10/2023

34.3 Agency has to establish testing laboratory on site for the various test to

be carried out in the work for this purpose agency shall construct a pukka

laboratory building with all facility on site at location specified by the

engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the

end of the defects Liability Period, which begins at Completion and is

defined in the contract data. The Defects Liability Period shall be

extended for as long as Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the

notified defect within the length of time specified by the Engineer’s

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in

the Engineer’s notice, the Engineer will assess the cost of having the

Defect corrected, and the Contractor will pay this amount.

Signature of Contractor

Mandvi Nagarpalika,

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions,

installation, testing and commissioning work to be done by the

37.2 The bill of Quantities is used to calculate the Contract price. The

Contractor is paid for the quantity of the work done at the rate in the

Bill of Quantities for each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition

to the original specifications , drawings, designs and instructions that

may appear to him to be necessary or advisable during the progress of

the work and the contractor shall be bound to carry out the work in

accordance with any instruction in this connection which may be given

to him in writing signed by the Engineer and such alteration shall not

invalidate the contract and any additional work which the contractor

may be directed to do in the manner above specified as part of the

work shall be carried out by the contractor on the same conditions in

all respects on which he agreed to do the main work and at the same

rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in

the tender by more than 130%, the contractor will be paid for the

quantity in excess of 130%, at the rate entered in the SOR of the year

during which the excess in quantity is first executed.

39.1 All Variations shall be included in updated programmers produced

by the Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which

no rate is specified in this contract, then such class of work shall be

carried out as under.

(i) At the rate derived from the item within the contract which is

comparable to the one involving additional or altered class of work;

where there are more than one comparable items, the item of the

contract which is nearest in comparison with regard to class or classes

of the work involved shall be selected and the decision of the

Superintending Engineer as to the nearest comparable item shall be

final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class

of works shall be carried out at the rate entered in the Schedule of

Rates of the division for the year in which the tender was received,

increased or decreased by the percentage by which the tender amount

is more or less as compared to the amount arrived at the rates in the

“Schedule of Rates” of the Division in the year in which the tender was

received. If the Schedule of rates of the Division does not contain all

the items, the percentage increase or decrease of the tender shall be

calculated considering such items which were included in the

“Scheduled Rates” of the division for the year and for materials

consumed on such item the rate to be charged would be the basic rate

taken into account for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such

class of work shall be carried out at the rate decided by the competent

authorities on the basis of detailed rate analysis after hearing the

contractor before a Committee of two Superintending Engineers

stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the

“Schedule of Rates” of the Division is ordered to be carried out before

the rate is agreed upon, then the contractor shall within seven days of

the date of receipt by him of the order to carry out the work, inform

the Engineer-in-charge of the rate, which it is his intention to charge

for such class of work and if the Engineer in charge does not agree to

this rates, he shall by notice in writing be at liberty to cancel his order

to carry out such class of work and arrange to carry it out in such

manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard

thereof before the rates shall have been determined as lastly herein

before mentioned, then in such cases he shall only be entitled to be

paid in respect of the work carried out or expenditure incurred by him

prior to the date of the determination of the rate as aforesaid

according to such rate or rates as shall be fixed by the Engineer-in-

charge. In the event of the dispute, the decision of the Superintending

Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the

designs, drawings and specifications recommended by the contractor

and accepted by the competent authority, the alternation above

referred to shall be within the scope of such designs, drawings and

specifications appended to the tenders.

The time limit for the completion of the work shall be extended

in the proportion that the increase in the cost occasioned by

alterations bears to the cost of the original work and the certificate of

the Engineer-in-charge as to such proportion shall be final and

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the

engineer with an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the

estimated value of the work completed less the cumulative amount

certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within

14 days and certify the amount to be paid to the Contractor after

taking in to account any credit or debit for the month in question in

respect of materials for the works in the relevant amounts and under

conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities

of the items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations

and compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate

or reduce the proportion of any item previously certified in any

certificate in the light of later information

43.1 Payments shall be adjusted for deductions for advance payments,

retention, other recoveries in terms of the contract and taxes at

source, as applicable under the law. The Employer shall pay the

Contractor the amounts certified by the Engineer within 28 days of

the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the

contract to the Contractor will be made by the Employer. Hence, it is

the responsibility of the contractor to pay the GST to the concerned

43.3 Items of the works for which no rate or price has been entered in will

not be paid by the Employer and shall be deemed covered by other

rates and prices in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused

by the Contractor:

(a) The Employer does not give access to a part of the Site by

the site Possession date stated in Contract data to the

44.2 In case of compensation event occurs and it prevents the work being

completed beyond the Intended Completion Date then Authority will

approve EOT with eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes

prevailing on due date of bid submission except GST. However, any

subsequent changes in the tax structure by Government after due date

of bid submission will be compensated (+/-) on availability or

submission of actual documentation. Contractor will have to intimate

Engineer regarding changes occurred in the tax structure after bid

submission. If the contractor fails to provide such information and if

any financial obligation may arise due to change in tax structure, same

will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility

of the contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and

price of labour, materials, fuels and lubricants in accordance with the

following principles and procedures and as per formula given in the

(a) The price adjustment shall apply for the work done from the start

date given in the contract data up to end of the initial intended

completion date or extensions granted by the Engineer and shall

not apply to the work carried out beyond the stipulated time for

reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from

the formula given in the contract data.

(c) Following expressions and meanings during to the work done during

R = Total value of work done during the month. It would include

the amount of secured advance granted, if any, during the month

less the amount of secured advance recovered, if any during the

month. It will exclude value for works executed under variations

for which price adjustment will be worked separately based on the

terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the

contractor is not covered by the provisions of this or other clause in

the contract, the unit rates and prices included in the contract shall

be deemed to include amounts to cover the contingency of such other

rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the

proportion stated in the Contract Data until Completion of the whole

48.2 On Completion of the whole of the Works half the total amount

48.2 On Completion of the whole of the Works half the total amount

retained is repaid to the Contractor and half when the Defects Liability

Period has passed and the Engineer has certified that all Defects

notified by the Engineer to the Contractor before the end of this period

have been corrected.

48.3 On completion of the whole works, the contractor may substitute

retention money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer

shall consider the said request of the Contractor provided that the

refund hereunder shall be made in tranches of not less than 1% (One

Percent) of the Contract Price and Contractor furnishes an irrevocable

and unconditional Bank guarantee for an equal amount substantially in

the format of Bank Guarantee for Performance Guarantee enclosed

with SBD and valid up to 60 day beyond the scheduled / extended

Defects Liability Period. On completion of the whole works, the

contractor has however an option to submit a fresh irrevocable and

unconditional Bank Guarantee for an amount equal to 5% of the total

value of work executed substantially in the format of Bank Guarantee

for Performance Guarantee enclosed with SBD and valid up to 60 days

beyond the Defect Liability Period and yet refund the Retention Money

Bank Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the

rate per day stated in the Contract Data for each day that the

Completion Date is later than the Intended Completion Date (for the

whole works or the milestone as stated in the contract data). The total

amount of liquidated damages shall not exceed the amount defined in

the Contract Data. The Employer may deduct liquidated damages from

payment due to the Contractor. Payment of liquidated damages does

not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages

have been paid, the Engineer shall correct any overpayment of

liquidated damages by the Contractor by adjusting the next payment

certificate. The Contractor shall not be entitled for any interest on the

over payment calculated from the date of payment to the date of

49.3 If the contractor fails to comply with the time for completion as

stipulated in the tender, then the contractor shall pay to the employer

the relevant sum stated in the Contract Data as Liquidated damages

for such default and not as penalty for everyday or part of day which

shall elapse between relevant time for completion and the date stated

in the taking over certificate of the whole of the works on the relevant

section, subject to the limit stated in the contract data.

The employer may, without prejudice to any other method of

recovery deduct the amount of such damages from any monies due or

to become due to the contractor. The payment or deduction of such

damages shall not relieve the contractor from his obligation to

complete the works on from any other of his obligations and liabilities

under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if

applicable any Section, a Taking Over Certificate has been issued for

any part of the Works or of a Section, the liquidated damages for delay

in completion of the remainder of the Works or of that Section shall,

for any period of delay after the date stated in such Taking-Over-

Certificate, and in the absence of alternative provisions in the

Contract, be reduced in the proportion which the value of the part so

certified bears to the value of the whole of the Works or Section, as

applicable. The provisions of this Sub-clause shall only apply to the

rate of liquidated damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior

to the intended Completion Date prescribed in Contract Data the

Employer shall pay to the contractor a sum stated in Contract Data as

bonus for every completed month but subjected to maximum amount

as stated in Contract Data; which shall elapse between the date of

completion of all items of works as stipulated in the contract, including

variations ordered by the Engineer and the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with

time limit of the works is equal or more than 6 months. The bonus

would be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to

be Recorded in writing) to the Contractor of the amounts stated in the

Contract Date by the date stated in the Contract Date, against

provision by the Contactor of an Unconditional Bank Guarantee in a

form and by a bank acceptable to the Employer in amounts and

currencies equal to be at least 110% of the advance payment. The

guarantee shall remain effective until the

advance payment has been repaid, but the amount of the guarantee

shall be progressively reduced by the amounts repaid by the

Contractor. The Mobilization advance would be deemed as interest

bearing advance at an interest rate of 10 % to be compounded,

51.2 The Contractor is to use the advance payment only to pay for

Equipment, plant and Mobilization expenses required specifically for

execution of the Works. The Contractor shall demonstrate that

advance payment has been used in this way by supplying copies of

invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate

amount from payments otherwise due to the Contractor, following the

schedule of completed percentages of the Works on a payment basis.

No account shall be taken of the advance payment or its repayment in

assessing valuations of work done, variations, price adjustments,

Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for

unbalanced bids) shall be provided to the Employer no later than the

date specified in the Letter of Acceptance and shall be issued in an

amount and form and by a bank or surety acceptable to the Employer,

and denominated in Indian Rupees. The performance Security shall be

valid until a date 60 days from the date of expiry of Defects Liability

Period and the additional security for unbalanced bids shall be valid

until a date 28 days from the date of issue of the certificate of

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the

Works between the Start date and the end of Defects Correction

periods shall be remedied by the Contractor at the Contractor’s cost

if the loss or damages arises from the Contractor’s acts or omissions.

Signature of Contractor

Mandvi Nagarpalika,

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of

Completion of the works and the Engineer will do so upon deciding that

the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days

of the Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of

the total amount that the Contractor considers payable as full and

the total amount that the Contractor considers payable as full and

final settlement of all claims under the Contract for items before the

end of the Defects Liability Period. The Engineer shall issue a Defect

Liability Certificate and certify any final payment that is due to the

Contractor within 56 days of receiving the Contractor's account if it is

correct and complete. If it is not, the Engineer shall issue within

days a schedule that states the scope of the corrections or additions

that are necessary. If the Final Account is still unsatisfactory after it

has been resubmitted, the Engineer shall decide on the amount

payable to the Contractor and issue a payment certificate, within

days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of

excesses and savings in final account is observed, the

Engineer/Employer shall be at liberty to restrict the final payment of

BOQ items to the lowest amount evaluated of the bids considering the

final quantities and the rates quoted including the rebates if any.

Payment of variation items shall however be made at the rates

approved by the Employer, within 90 days from the physical

completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are

required, the Contractor shall supply them by the dates stated in the

58.2 If the Contractor does not supply the Drawings and/or manuals by the

dates stated in the Contract data, or they do not receive the Engineer’s

approval, the Engineer shall withhold the amount stated in the

Contract Data from payments due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the

other party causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been

authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the

Works and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into

liquidation other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to

the Contractor within 56 days of the date of the Engineer’s

5. The Engineer gives Notice that failure to correct a particular Defect

is a fundamental breach of Contract and the Contractor fails to

correct it within a reasonable period of time determined by the

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number

of days for which the maximum amount of liquidated damages can

be paid as defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in

corrupt or fraudulent practices in competing for or in executing the

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence

the action of a public official in the procurement process or in contract

execution. “Fraudulent practice” means a misrepresentation of facts

in order to influence a procurement process or the execution of a

contract to the detriment of the borrower, and includes collusive

practice among Bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive

the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract

to the Engineer for a cause other than those listed under Sub Clause

59.2 above, the Engineer shall decide whether the breach is

fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract

for convenience.

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of

Contract by the Contractor, the Engineer shall issue a Certificate for

the value of the work done less advance payments received up to

the date of the issue of the certificate, less other recoveries due

in terms of the contract, less taxes due to deducted at source as per

applicable law and less the percentage to apply to the work not

completed as indicated in the Contract data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer

Damages shall not apply. If the total amount due to the Employer

exceeds any payment due to the Contractor the difference shall be a

debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because

of a fundamental breach of Contract by the Employer, the Engineer

shall issue a certificate for the value of the work done, the cost of

balance material brought by the contractor and available at site, the

reasonable cost of removal of equipment, repatriation of the

Contractor’s personnel employed solely on the works, and the

Contractor’s cost of protecting and securing the Works and less

advance payment received up to the date of the certificate, less other

recoveries due in terms of the contract and less taxes due to deducted

at source as per applicable law.

61.1 All materials on the Site, Plant Equipment’s, Temporary Works and

Works are deemed to be property of the Employer, if the Contract is

terminated because of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other

event entirely outside the control of either the Employer or the

Contractor the Engineer shall certify that the Contract has been

frustrated. The Contractor shall make the Site safe and stop work as

quickly as possible after receiving this certificate and shall be paid for

all work carried out before receiving it and for any work carried out

afterwards to which commitment was made.

Signature of Contractor

Mandvi Nagarpalika,

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract,

make his own arrangements for the engagement of all staff and labour,

local or other, and for their payment of housing, feeding and

The Contractor shall, if required by the Engineer, deliver to the

Engineer a return in detail, in such form and at such intervals as the

Engineer may prescribe, showing the staff and the numbers of the

several classes of labour from time to time employed by the Contractor

on the site and such other information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments

and rules made thereunder, regulations, notification and bye laws of

the State or central Government or local authority and any other

labour law (including rules), regulations, bye laws that may be passed

or notifications that may be issued under any labour law in future

either by the State or the Central Government or the local authority.

Salient features of some of the major labour laws that are applicable

to the construction industry are given below. The Contractor shall keep

the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of

any of the provisions of any Act or rules made thereunder, regulations

or notifications including amendments. If the Employer is caused to

pay or reimburse, such amounts as may be necessary to cause or

observe, or for observance of the provisions stipulated in the

notifications/bye laws/Acts/Rules/regulations including amendments,

if any, on the part of the Contractor, the Engineer/employer shall have

the right to deduct any money due to the Contractor including his

amount of performance security. The Employer/Engineer shall also

have the right to recover from the Contractor any sum required or

estimated to be required for making good the loss or damage suffered

by the Employer.

The employees of the Contractor and the Sub-Contractor in no case

shall be treated as the employees of the Employer at any point to

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS

APPLICABLE TO ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER

CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923:- The Act provides for compensation

in case of injury by accident arising out of and during the course of

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee

under the Act on satisfaction of certain conditions on separation if an

employee has completed 5 years service or more on death, the rate of

days wages for every completed year of service. The Act is applicable to

all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides

for monthly contributions by the employer plus workers @ 10% or 8.33%

The benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951:- The Act provides for leave and some other

benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for

certain welfare measures to be provided by the Contractor to contract

labour and in case the Contractor fails to provide, the same are required

to be provided, by the Principal Employer by Law. The principal Employer

is required to take Certificate of Registration and the Contractor is

required to take license from the designated Officer. The Act is applicable

to the establishments or Contractor of Principal Employer, if they employ

20 or more contract labour.

F) Minimum Wages Act 1948:- The Employer is supposed to pay not less than

the Minimum Wages fixed by appropriate Government as per provisions of

the Act, if the employment is a scheduled employment. Construction of

Building, Roads, Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages

are to be paid, when it will be paid and what deductions can be made

from the wages of the workers.

H) Equal remunerations Act 1979:- The Act provides for payment of equal

wages for work of equal nature to Male and Female workers and for not

making discrimination against female employees in the matter of

transfer, training and promotions etc.

I) Payments of Bonus Act 1965:- The Act is applicable to all

establishments employing 20 or more employees. The Act provides for

payments of annual bonus subject to a minimum of 8.33% of wages and

maximum of 20 % of wages to employees drawing Rs. 3500/- per month

or less. The bonus to be paid to employees getting Rs, 2500/- per month

or above Rs. 3500/- per month shall be worked out by taking wages as

Rs. 2500/- per month only. The Act does not apply to certain

establishments. The newly set-up establishments are exempted for five

years in certain circumstances. Some of the State Governments have

reduced the employment size from 20 to 10 for the purpose of

applicability of this Act.

J) Industrial Disputes Act 1947:- The Act lays down the machinery and

procedure for resolutions of Industrial disputes, in what situations a

strike or lock-out becomes illegal and what are the requirements for

laying off or retrenching the employees or closing down the

K) Industrial employment (standing Orders) Act 1946:- It is applicable to

all establishments employing 100 or more workmen (employment size

reduced by some of the State and Central Government to 50). The Act

provides for laying down rules governing the conditions of employment

by the Employer on matters provided in the Act and get the same

certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of

trade unions of workmen and employers. The Trade Unions registered

under the Act have given certain immunities from civil and criminal

M) Child Labour (Prohibition & Regulation Act 1986:- The Act prohibits

employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other

occupations and processes. Employment of Child labour is prohibited in

Building and Construction Industry.

N) Inter–State Migrant workmen’s (Regulation of Employment &

Conditions of service) Act 1979:- The Act is applicable to an

establishment which employs 5 or more inter-state migrant workmen

through an intermediary (who has recruited workmen in one state for

employment in the establishment situated in another state).The inter-

state migrant workmen, is an establishment to which this Act becomes

applicable, are required to be provided certain facilities such as housing,

medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers (Regulation of

employment and Conditions of Service) Act 1996 and the Cess Act of

1996:- All the establishments who carry on any building or other

constructions work and employ 10 or more workers are covered under

All such establishments are required to pay cess at the rate not exceeding

2% of the cost of construction as may be modified by the government.

The Employer of the establishment is required to provide safety measures

at the Building or construction work and other welfare measures, such as

canteens, First Aid facilities, Ambulance, Housing accommodations for

workers near the workplace etc. The Employer to whom the Act applies

has to obtain a registration certificate from the Registering Officers

appointed by the Government.

P) Factories Act 1948:- The Act lays down the procedure for approval of

plans before setting up a factory, health and safety provisions, welfare

provisions, working hours, annual earned leave and rendering information

regarding accidents or dangerous occurrences to designated authorities.

It is applicable to premises employing 10 persons or more with aid of

power or 20 or more persons without the aid of power engaged in the

manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from

time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management

plan for best energy use, waste management, the reduction of pollution

as in EMS (Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer

was either outside the authority given to the Engineer by the Contract

or that the decision was wrongly taken, the decision shall be referred

to Chief Officer, Mandvi Nagarpalika (Higher Authority) within

14 days of the notification of the Engineer's decision. If the issue is not

resolved, any party can refer the matter for conciliation within 15 days

from the decision given by the #Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied

with the decision of the Chief Officer, Mandvi Nagarpalika, both

the parties have to refer to the Regional municipal commissioner,

Rajkot concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not

satisfied with the decision of the Superintending Engineer, both

parties have to refer to the #Secretary, Water Resources

Department, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation

process, contractor may refer the dispute to Gujarat Public Works

Contract Dispute Arbitration Tribunal. If the Contractor fails to

refer a claim / dispute to the Higher Authority within 14 days of

the notification of the Engineer's decision, the Contractor shall not

be entitled to any additional payment/claim if he doesn’t follow

the above sequence in stipulated time. However, during such

period, he would not stop the work in any case.

Signature of Contractor

Mandvi Nagarpalika,

Clause Reference

Item marked “N/A” do not apply to this Contract.

With respect to

1. The Employers is [CL.1.1]

Name: Chief Officer,

Mandvi Nagarpalika

Address: Mandvi.

Name of authorized Representative (will be intimated later)

2. The Engineer is Chief Officer, Mandvi Nagarpalika

Name of Authorized Representative: …………………………

3. The Defects Liability Period is 03 years (i.e. 36 Months) from [CL.1.1&33]

the date of completion.

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

06 (Six) after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 25 % 45 days.

Milestone 2 i.e. 50 % 90 days.

Milestone 3 i.e. 75% 135 days.

Milestone 4 i.e. 100% 180 days.

6. The Site is located at Mandvi, District. Kutch. [CL.1.1]

7. The name and identification number of the Contract is:……. [CL.1.1]

8. The works consist of as per tender notice with items as per B.O.Q. [CL.1.1]

The works shall, inter alia, include the following, as Specified or as

As per Tender Notice & Schedule “B”.

(B) Road Works :

Site clearance; setting out and layout widening of existing carriageway and

strengthening including camber corrections; construction of new road/

Parallel service road; bituminous pavements remodeling/construction of

Junctions, intersections, bus bays, lay-bays; supplying and placing of

drainage Channels, flumes, guard posts and guard other related items;

construction/extension of cross drainage works, bridge, approaches and

other related stones; protective works for roads/bridge; all aspects of

quality assurance of various components of the works; rectification of The

defects in the completed works during the Defects Liability Period;

submission of “As- built’’ drawings and any other related documents; and

other item of work as may be required to be carried out for completing the

work in accordance with the drawings and the provisions of the contract and

to ensure safety.

(C) Bridge Works

provision of foundations, piers abutments and bearing;

prestressed/reinforced cement concrete superstructure; wearing coat, hand

railings, expansion joints, approach slabs, drainages spouts/ down take

pipes, arrangements for fixing light posts, water mains, utilities etc;

provision of suitably designed protective works; providing wing/return

walls; provision of road markings, road signs etc.; all aspects of quality

assurance; clearing the site and handing over the works on completion;

rectification of the defects during the Defects Liability Period and [CL.1.1]

submission of “As-built” drawings and other related documents; and other

items of work as may be required to be carried out for completing the works

in accordance with the drawings and the provisions of the contract and to

(D) Other Items

Any other items as required to fulfill all contractual obligations as

per the Bid documents.

10 The following documents also form part of the Contract: [CL.2.3(9)]

As per clause 2-3

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD

(iii) Registration Certificate of Appropriate Class.

(iv) I.T. Return Copy of Last Three Years Only.

(v) Turn Over Certificate of Last Three Year

(vii) GST Number

(viii) EPF Number

(ix) Current Year Bank Solvency certificate.

(x) Experience of having successfully completed.

(xi) Other Documents, as required. (As per Section 10.)

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of sub-contracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death is [CL13]

Rs.5 lakhs per occurrence with the number of occurrences limited to four.

After each occurrence, the contractor will pay an additional premium

necessary to make insurance valid for four occurrences always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be From the Date Work order issue. [CL.21]

19. The period for submission of programme for approval of the [CL. 27.1]

engineer shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be 83 day. [CL.27.3]

21. The amount to be withheld for late submission of an updated

[CL.27.3] programme shall be Rs.0.38 lakhs

22. The following events shall also be Compensation Events [Cl.44]

Substantially adverse ground conditions encountered during

the course of execution of work not provided for in the bidding

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring additional

mobilization by the contractor, e.g. ordinary soil to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps, etc. not

caused by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious

structures, monuments interfering with the works

(viii) Restriction of access to ground imposed by civil,

judicial, or military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb)

as indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm),

such that the gross % weight of the components shall remain as

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following

VL = Increase or decrease in the cost of work during the

month under consideration due to changes in rates for

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of

opening of technical Bids as published by Labour

Bureau, Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published

by the Labour Bureau, Ministry of Labour, Government

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in

rates for cement.

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for

Ordinary Portland Cement for the month under

consideration as published by Office of the

Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel

procured by the contractor shall be paid in accordance with the

following formula

Vs= Increase or decrease in the cost of work during the month

under consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by

the Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by

Office of the Economic Adviser, Department for Promotion of Industry

and Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel-

Long products Rebars has been chosen to represent the steel

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall

be paid in accordance with the following formula

Vb = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the

nearest centre on the day 28 days prior to the scheduled date

of opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the

nearest centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL

(fuel and lubricant) shall be paid in accordance with the

following formula

Vf = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for fuel and

Fo = The official retail price of High Speed Diesel (HSD) at the

existing consumer pumps of IOC at the nearest centre on the

day 28 prior to the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer

pumps of IOC at the nearest center for the 15th day of the month

of the under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel

Oil has been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month

under consideration due to changes in rates for plant and

machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for

manufacturer of machinery for mining, quarrying and

Construction for the month under consideration as published

Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce &

Pp = Percentage of plant and machinery spares component of the

Note: For the application of this clause, index of Heavy

Machinery and parts has been chosen to represent the Plant and

Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local

materials other than cement, steel, bitumen and POL procured

by the contractor shall be paid in accordance with the following

Vm = Increase or decrease in the cost of work during the month

under consideration due to change in rates for local materials

other than cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on

28 days preceding the scheduled date of opening of technical

Bids, as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for

the month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than

cement, steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment

for the entire contract:

6. Plant & Machinery Spares Pp ...................... 00.00%

25. The proportion of payments retained (retention money) shall be 6%

{CL. 48} from each bill subject to a maximum of 5% of final contract

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest Thousand, per day. For

sectional Completion (wherever specified In item 6 of Contract

data) (1/2000)th of initial contract price for #5 km Section,

rounded off to the nearest thousand per day.

27. Maximum limit of liquidated damages 10 percent of the Initial {CL.49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be

given as per CL.50 of

29. Maximum limit of bonus for early 5 percent of the Contract

{CL. 50} Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.)

Conditions to Be

i Mobilization 10% of the contract On submission of

unconditional Price Bank Guarantee. (to be

before the end of 20% of

the contract period). The

contractor may furnish four

bank guarantees of 2.5 % of

each valid for the full

ii Equipment 90% for new and 50% of After equipment is brought to

depreciated value for site (provided the Engineer is

old equipment. Total satisfied That the equipment is

amount will be subject required for performance of the

to a maximum of 5% of contract) and on submission of

the Contract Price unconditional Bank Guarantee

for amount of advance

iii Secured Deleted

(The advance payment will be paid to the Contractor no later than 28 days

after fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the

interim payments certified by the Engineer under the Contract. Deduction

shall commence in the next Interim Payment Certificate following that

The total of all such payments to the Contractor has reached not less than

percent of the Contract Price or 6 (six) months from the date of payment of

first installment of advance, whichever period concludes earlier, and shall be

made at the rate of 20 percent (collectively for both Mobilization Advance

and Equipment Advance) of the amounts of all Interim Payment Certificate

until such time as the loan has been repaid, always provided that the loan

shall be completely repaid prior to the expiry of the original time for

completion pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent

{CL. 52} As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. ................... (to

be decided after evaluation of the bid) as additional security in terms of

The standard form of Performance security acceptable to the Employer

shall be an unconditional Bank Guarantee of the type as presented in

Section 8 of the Bidding Documents.

34. The Schedule of Operating and maintenance Manuals….N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL.

58} are required within 28 days of the issue of certificate of completion

of the whole or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL.

58} by the Date required is Rs Lakhs.

37. The following events shall also be fundamentals breach of contract:

{CL.59.2} “The Contractor has contravened Sub- clause 7.1 and Clause

38. The percentage to apply the value of the work not completed representing

{Cl 60} the Employer’s additional cost for completing the Works shall be

Signature of Contractor

Mandvi Nagarpalika,

TECHNICAL SPECIFICATION

TECHNICAL SPECIFICATIONS

SPECIFICATION OF PRINCIPAL MATERIALS SPECIFICATION OF PRINCIPAL MATERIALS

The following specifications are only for the principal materials of

construction which are included in the details specifications of items and indicated

the requirements of qualities of materials. They are given as guide and neither

includes all the materials of construction nor exhibits all their desirable qualities.

This should be supplemented by detailed specifications as per relevant IS Code

unless otherwise not mentioned. The rate of all items are inclusive of all materials

inclusive of all lifts and leads for the material unless otherwise specified in detailed

specifications.

1.1 Water used for mixing and curing of cement / lime mortar or concrete shall

not be salty or brackish and shall be clean, reasonably clear and free from

objectionable quantities of silt and traces of oil, acid and injurious alkali,

salts, organic matter and other deleterious material which will either

weaken the mortar or concrete or cause effloresces or attack the steel in

R.C.C. Water shall be obtained from sources approved by the Engineer.

Sources of water shall be maintained at such a depth and the water shall be

withdrawn in such a manner as to exclude silt, mud, grass or other foreign

materials. Containers for transport, storage and handling of water shall be

clean container for transport, storage and handling of water shall be clean

water. Water shall conform to IS: 456:2000 as per necessary test carried out.

1.2 Potable water is generally considered satisfactory for mixing and curing

mortar or concrete.

1.3 Underground water shall be checked before using it in mortar or concrete

because of the presence of dissolved salts and chemicals which affect

setting time and strength of concrete & mortar.

1.4 Sea and sewage water shall not be used.

1.5 Water formed satisfactory for mixing shall also suitable for curing concrete

and mortar. However water used for curing shall not produce any

objectionable stain or unsightly deposit on the concrete or mortar surface.

The presence of tannic acid or iron compounds shall objectionable.

1.6 Water shall chemically tested at GERI/NSIC Lab/Govt approved Lab., before

being used it in mixing and curing in concrete or mortar once for approval of

source of supply subsequently only in case of doubt and change in source of

supply. The test results shall be as per permissible limit laid in IS: 456-2000.

2.1 OPC & PPC 53 Grade cement of reputed major cement plant conforming to

IS Standard shall be used for entire work under the tender in all respects.

Mini plant cement shall not be allowed in any cases.

2.2 The contractor shall have to make his own arrangement to procure the

cement bearing trade-mark or trade name, Grade of cement, type of

cement, Name of manufacturer, Lot No. ISI (BIS) Mark Net weight etc.

directly from the manufacturers or authorized dealer. The contractor shall

have to make arrangement to load, cart and unload the cement to the site

of work at his own cost. For verification of such purchase, the contractor

shall have to produce all the original TAX-INVOICE or " RETAIL INVOICE" bearing

TIN No. of seller and Buyer, Name of Agency, Name of work site, details of

cement (Type and Trade Name), Quantity of cement, Net weight, separately

shown all taxes levied and other details etc. What as applicable as required as

per Govt. rules, along with the testing details to the Engineer-in-charge of the

work. The sectional officer of the work after verification of TAX-INVOICE or

Retail Invoice as detailed above shall accepted the cements and thereafter entry

shall be made to stock register from time to time for each receipt of cement

and immediately intimate to sectional officer of quality control to take sample

for testing of cement. Sectional officer of the work shall have to make entry

either in stock register or in cement consumption register detailing date of

receipt, Qty. of cement, type of cement, Lot No. trade name and sample taken

for testing along with date of sampling.

2.3 TESTING OF CEMENT:

2.3.1 Physical Analysis:

Physical Requirements for 53 Grade ordinary Portland cement.

I.S.: 12269 – 2013 (specifications) clause -5 I.S.: 4031 -1996 (Methods of

physical tests)

Sr.No. Physical properties Requirements as per I.S.: 269-2015

1 Fineness (Specific surface Not less than 225 m2/kg

(a) strength 03 days Not less than 27 Mpa(N/mm2)

(b) (72±1 h) Not less than 37 Mpa(N/mm2)

(c) 07 days (168±2 h) Not less than 53 Mpa(N/mm2)

3 Setting time (vicat

(a) apparatus) Not less than 30 minutes

(b) Initial Not more than

(a) By Le Chatelier method Not more than 10 mm

(b) By Autoclave test Not more than 0.8%

5 Consistency of standard The quantity of water required to produce

cement paste (standard a paste of standard consistency to be used

consistency for determination of water content of

mortar for the compressive strength tests

and for the determination of soundness

2.3.2 Frequency of Sampling and test shall be as below:

The testing of cement shall be done for each lot / consignment received on

site. The frequency of the test shall be as under.

Sr. No. Quantity of Cement Nos. of sample Remarks

1. Up to 50 MT 1 Same lot

2. 51-100 MT. 2 Same lot

3. 101-200 MT. 3 Same lot

4 201-300 MT. 4 Same lot

5 301-500 MT. 5 Same lot

6 501-800 MT. 6 Same lot

7 801-1300 MT. 7 Same lot

8 For each larger consignment. 8 Same lot

2.3.3 Chemical Analysis:

All chemical test required as per IS: 4032-1985 shall be carried out for one

test per ten tests sample of above Para 2.31 i.e. for physical tests.

2.4 The cement not satisfying the criteria as per IS: 269-2015 for 53 Grade OPC

shall be rejected and contractor shall have to remove it from site

2.5 Field Test:

The quality of cement shall be confirmed through physical & chemical tests

as prescribed in relevant IS in laboratory. These however taken time.

However, to quickly ascertain the quality of cement, some field tests of

indicative natures as like visual examination (Packing of bags), colour,

Texture, initial setting time, Ball test, Float test etc. as described in GERI

circular No.1 of 1986 issued vide GERI, Vadodara Letter No.MT-

II/Cement/83/21546 of 1986 and 10-3-1986 shall be conducted as guidelines

to identify doubtful variety of cement. The doubtful cement when so

identified shall be got tested in the laboratory on priority to confirm quality

2.6 Large stocks of cement shall not be kept at the work but only sufficient

quantity shall be kept to assure continuity of the work. The contractor shall

have to provide and maintain efficiently water proof storage sheds for

cement on the site of work. It shall be stacked on the platform 30 cm above

the floor level and cement shall be covered with tarpaulin or any other

impervious materials for covering in order to protect the cement bags from

moisture. The tax shall be made at one mt. away from wall and distant

between two stacks shall be kept also 1.00 mt. so as to count easy.

2.7 The cement bags shall be neatly stacked in an orderly manner so as to afford

easy access and count. Deteriorated cement shall not be allowed for use.

2.8 A regular day to day account of cement received and used on the work

together with the particular of the work and quantity of the work in which

it was used, shall be maintained in ink separately by the responsible

representative of the department and shall be signed at the end of the day's

work by the department representative as well as contractor after proper

verification in accounting be shown to the inspecting officer when asked for.

In addition to above responsible representative of the department shall be

maintained the register for consumption of cement as per circular issued

vide GOG. ID circular No. CMT/2384/IB-60/25/H Dtd. 30-3-1984.

2.9 The contractor shall provide at the site of work satisfactory storage for not

less than 3 months average consumption of cement on work and shall keep

the cement store in a manner that will satisfy the Engineer-in-charge.

2.10 The arrangements of storage and utilization of cement shall be such that to

ensure the utilizations of cement in the order of its arrival at the stores, the

contractor shall maintain satisfactory up to date records which would at any

time show the dates of receipts and proposed utilization of cement lying in

the stores at site. Cement shall be used in the "first in first out" method.

2.11 The Engineer shall at all times have access to the stores and the site of

contractor and shall have authority to check and examine the method of

storage, records, accounting and security provided by the contractor. The

contractor shall comply with the instruction that may be made by Engineer

in this connection. The contractor shall further at all-time satisfy the

Engineer on demand by the production of records of books of submission of

return and Performa or by other proofs that may be demanded that the

cement brought being used for the purpose for which it is brought and

contractor shall at all times keep his records up to date of enable Engineer

to apply such checks as he may be desire to impose.

2.12 The cement shall not be stored for unduly long period. It should be handled

in such a way as to impair its strength or useful characteristics.

2.13 The Engineer-in-charge or his authorized agent will have the authority to

verify the stock and check on the consumption in any manner he thinks

2.14 Cement should be measured by weight with MT or Kg as the unit.

Cement may be rejected if does not comply with any of the requirements

described above as per IS code no 269-2015. Cement older than 90 days from

the date of manufactured shall not be allowed to use.

M-3 FINE AGGREGATE (SAND)

All fine aggregate shall confirm to latest norms of I.S. Code : 383:2016 Usage

of Sand for the work can be river sand (i.e. sand from the river source)

testing and approved from GERI/Govt. Lab. /Govt. Approved Lab. Providing

the norms from N.W.R.W.S. & K Department G.R. MIS-102010-17(2) K1 (M I

Cell) Date 21/10/2022.

Sand for use in concrete work shall be natural sand; sand shall be clean, well

graded, hard, strong, durable and gritty particles free from injurious amount

of dust, clay, silt, kankar nodules, soft or flaky particles, shale, alkali, salts,

organic matter, loam, mica, or other deleterious substances and shall be

approved by the Engineer. The maximum size of particles shall be limited to

4.75mm. 100% Sand should be passed through 10mm IS sieve.

TABLE-3 Limits of Deleterious Materials

(Clause 5.2.1 IS: 383-2016

(Specifications) IS: 2386 (Part-I, II)-1963

(Method of Testing)

Sr. Deleterious substance and Fine Aggregate Coarse Aggregate

No. method of test percentage by percentage by

Maximum (Uncrushed) maximum (Crushed)

1. Coal and lignite

IS: 2386 (Part-II)

2. Clay lumps :

IS: 2386 (Part-II)

3. Material finer

than 75-micron 3.00

4. Soft fragment.

IS; 2386 (Part-II)

IS: 2386 (Part-II)

6. Total of percentage of all

deleterious materials (except

mica) including Sr.No.1 to

Gradation of Fine Aggregate

(Clause 6.3 IS: 383-2016)

(Specifications) IS: 2386 (Part-I)-

1963 (Method of testing)

Sr. IS Sieve Percentage(%) passing for

No. Designation Grading Grading Grading Grading

Zone-I Zone-II Zone-III Zone-IV.

9. F.A. Type Coarse Medium Fine Very Fine

(1) Grading becomes progressively finer from Zone-I to IV.

(2) Tolerance : Where the grading falls outside the limit of any (Zone-II & III)

grading zone of sieves other than 600 micron IS sieve by a total amount >

grading zone of sieves other than 600 micron IS sieve by a total amount >

(Should not be more than) 5%.I.e. Sum of sieve at Sr.No.1, 2, 3,4,6,7 outsides

(Lower & Upper) the limits of grading Zone-II & Zone-III > 5%.

(3) The ratio F.A. /C.A. should be reduced progressively.

(4) Fine aggregate complying with the requirements of any grading zone in above

table is suitable for concrete. It is recommended that very fine aggregate

conforming Zone-IV should not be used in reinforced cement concrete.

3.2 Quality of Fine Aggregate:

3.2.1 Deleterious Materials : Aggregate shall not contain any harmful material such

as pyrites, coal, lignite, mica, shale, or similar laminated material, clay,

alkali, soft Fragments sea shells and organic impurities in such quantity as to

affect the strength or durability of concrete. Aggregate to be used for

reinforced concrete shall not contain any material liable to attack the steel

reinforcement. Aggregate which are chemically reactive with alkalis of

cement are harmful as cracking may take place.

3.2.2 Limit of Deleterious materials:

The maximum quantity of deleterious material in fine aggregate (natural

sand) shall not exceed the limits specified in Table: 3 of IS: 383-2016.

3.2.3 Grading of Fine Aggregate and Fineness Modulus (F.M.):-

The grading of fine aggregates when determined as described in IS:

(Part-I)- 1963 shall be within the limits given in Table: 9 of IS: 383-2016 and

shall be described as fine aggregates grading zones I, II, III for concrete work.

The sand conforming to zone I, II, III shall only be allow for concrete work.

The F.M. of sand shall have ranging between 4.0 and 1.71 (1.71 < F.M. < 4.0)

subject to the sand being well graded.

3.2.4 Silt content:

The silt content shall not exceed 3% as per IS: 383-2016 when tested in

accordance with IS: 2386 (Part-I)

The particular of tests, frequency and Acceptance criteria are shown in table

Fine Aggregate (Sand)

IS: 2386 (Part-1 to 8), (Test Method) IS: 383-2016 (Specifications)

Sr. Particulars of Tests & Frequency Acceptance Criteria

Code for Method of

1 Gradation & F.M. 1-Test per 150 M3 (i) For Concrete IS:383-

IS: 2386-(Part-I) 1963. Concrete work. (ii) For Masonry mortar IS:

(iii) For Plaster IS:1542-1992

2. Specific Gravity (SPG) Once for approval As per relevant specification

& Water absorption, of source of supply & design.

IS:2386 (Part-3) 1963 subsequently in

case of doubt and

change in source.

3. Silt content. 1-Test per 150 M3 Not more than 3%

IS:2386 Concrete work

4. Alkali Aggregate Once for approval Relevant specification provision.

reactivity IS:2386(Part- of source of supply

7) 1963 subsequently in

case of doubt and

3.2.5 Initially before work commenced the entire test as mentioned in above

Table-1 shall be carried out at GERI or approved institute or approved private

laboratory. The source of sand shall have to specify by contractor and shall

be got approved jointly by Engineer-in-charge of work & Q.C.

The gradation of materials from any one source shall not vary in composition

beyond the range of value that governs in selecting source of supply. For

determining the degree of uniformity, determination of gradation & F.M.

shall be made upon representative samples furnished by the contractor from

such sources as he propose to use. Fine aggregate from any one source having

a variation in F.M. greater than + 0.20 from the average F.M. of

representative sample submitted by the contractor shall be rejected or may

be accepted subject to such change in the proportion of aggregate as the

Engineer may direct.

If contractor desires to change of source prior approval of Engineer-in-charge

shall have to be got well in advance and Engineer-in-charge shall give

approval after satisfaction on additional test carried out.

3.3 Field Test:

Field staff of QC shall have to be carried out tests like gradation, F.M., silt

content, at field laboratory at frequency 1 test per 150 m3 concrete work &

register for the same shall be maintained at site of work.

The fine aggregate should be stacked carefully on a clean hard surface so

that it will not get mixed up with dexterous foreign material.

Sand shall not be stacked in high conical heaps so that segregation of heavier

particles by sliding down may be prevented. It shall be placed in layers not

thicker than those resulting from lorry loads dumper on the same place.

3.5 Measurement:

When required to be measure, measurement shall be by volume with Cum.

as the unit. No deduction shall be made for the voids.

M-4. COARSE AGGREGATE (MACHINE CRUSHED METAL):

Coarse aggregate shall be of machine crushed stone (Machine Crushed metal)

of black trap basalt. Coarse aggregate shall be hard, strong, dense, durable,

clean of proper gradation and free from skin and coating likely to prevent

proper adhesion of mortar or concrete (Adherent coating) and free from

veins and free from injurious amount of disintegrator pieces, alkali,

vegetable matter and other deleterious substance.

The coarse aggregate shall generally be cubical in shape and as far as