CONSTRUCTION OF TOILET AND COUMPOUND WALL AT GIRLS PRIMARY SCHOOL, VILLAGE ANGIYA MOTA TA.NAKHATRANA (DMF/PMKKKY/2024-25)

NAME OF WORK: CONSTRUCTION OF TOILET AND

COUMPOUND WALL AT GIRLS PRIMARY SCHOOL,

VILLAGE ANGIYA MOTA TA.NAKHATRANA

(DMF/PMKKKY/2024-25)

Deputy Executive Engineer

( R&B ) PanchayarSub Division

Nakhatrana-Kachchh

Sr. Secton Description Page No.

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

Sign.of the Contractor Sign. of the Executive Engineer

INVITATIONFORBID

Sign.of the Contractor Sign. of the Executive Engineer

NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer, Panchayat (R&B) Division, Bhuj.Invites bids for the construction of

works detailed in the table.

The bidders may submit bids for any or all of the following works.

Package Nameof work Approximate Bid Cost of Period of #Class of

No. Value of works security document completion Registration/

(Rs.) (Rs.)1% Tender Categoryof

Fee contractor if

01 CONSTRUCTION OF 495828.68 4,960.00 600/- 3 Months b-verg m k s m

AT GIRLS PRIMARY

SCHOOL, VILLAGE

(DMF/PMKKKY/2024

2. Prospective/ Interested bidder maydownload theBidDocumentsfromwebsite

https://www.nprocure.comfreeofcosttilltheTimeandDateasmentionedononline NITat website

https://www.nprocure.com.#

3. However, Bidder who issubmittingthe BidOnlinewill have to paythe BidDocument Fee/ Tender

Fee through Demand Draft only of any Schedule Bank payable at Panchayat (R&B)

DivisionBhuj and in favour of‘ExecutiveEngineer, Panchayat (R&B) Division,Bhuj.Once the

Bid isreceivedonline,BidDocument/Tender Fee willnot be refundable.

The DemandDraftforBid Document/Tender feeandFDR/BankGuarantee

againstBidSecurity/EMDshallbesubmittedinelectronicformatthroughonline(byscanning)whileuploa

dingthebid,thissubmissionshallmeanthatbiddocument/tenderfeeandBidSecurity/EMDhasbeenreceiv

ed.Accordingly, theofferofonlythoseshallbeopenedwhoseBid Document/ Tender Feeand Bid

Security/EMDhavebeenreceivedelectronically.However, forthe purpose of realizationofDemand

Draft,and FDR/Bank Guarantee bidder shall send the same in original through R.P.A.D. so as to

reach to‘ExecutiveEngineer, Panchayat (R&B) Division,

Bhuj’within7Daysfromthelastdayofbidsubmission.

PenaltativeactionfornotsubmittingDemandDraft/FDR/BankGuaranteeinoriginal to

Executive Engineer/TenderInvitingAuthority by biddershall be initiated.

4. Bidsreceivedonline,will

beopenedonthetime,dateandplaceasspecifiedintheonlineNITatwebsitehttps://www.nprocure.comint

hepresence ofthebiddersortheir authorizedrepresentatives, who wish to

remainpresent.Iftheofficehappenstobeclosedonthedayofopeningofthebidsasspecified,thebidswill be

openedonthe next workingdayatthesametime and venue.

5. Aprebidmeetingwillbeheldon--/01/2024at12.00hrs.attheofficeofThe Superintending Engineer,

Surat (R&B) Circle, Opp. Dutch Garden, Nanpura,Surattoclarify

theissuesandtoanswerquestionson any matterthatmay be raised at that stage asstated

inclause9.2of‘instructionsto Bidders’of thebiddingdocuments.

6. # BidSecurity(EMD)isequalto1%ofEstimatedAmountputtobid/tenderandshould beroundedoff to

the nextthousandrupees.

7. OtherInformation isasunder:

A. Agenciescan prepareandedittheiroffersanumberoftimesbeforetheendofthe tender submission

dateand time.After thetender submission dateand time,the bidder cannotmodify / edit / withdraw

their submitted offer in any case. Nowritten oronline requestinthisregardshall be granted.

B. Offers inphysical formwill not be acceptedinany case.

Sign.of the Contractor Sign. of the Executive Engineer

C. DemandDraftpurchased bytheotherthenbidder andissuedafterthelast dateof submissionof

Bids, will not be consideredoraccepted.

D.The costincurredbythecontractorforthisofferforclarificationorattending discussion,

conferencesorsitevisitswillnotbereimbursedbytheEmployeror Engineer-in-Charge.

E. Conditional tender shallnot be accepted.

F. Any changes,addition,alternationmadeintheprescribedformattachedwithtender areliable to

G. Anychangein formator conditionalBankGuaranteewillnotbeacceptedandthe bidder will be

considerednon-responsive.

H. Allthebiddersareinstructedtofillininformationstrictlyinaccordancewiththe format

giveninthechecklist/qualificationdocument/tenderdocument.

I. Itismandatoryforthe biddersto supplyEach andEveryInformationasaskedstrictly

inelectronicformatatappropriate placesonly.

J. Blank/insufficient information shall betreated asnil informationand shall result in

disqualification.

K. Evenifthebidderhasbeenqualifiedinasimilarorlargersizeofprojectinthepast, itshall not be

deemedto be a ground/reasonfornot givingrequiredinformationfor thiswork/bid.

Informationsuppliedforearlierprojectsshallnotbeconsideredwhileevaluationofthisbid.The

Government willnotaskforanyotherinformation,unless it isfound absolutely necessary

bythe competentauthority.

M. If found necessary, thecontractor will be intimatedfor negotiation,

# For the works costing up to7.5crore(ROAD),7.0crore(BUILDING & BRIDGE)kindly

referto SSR-10-2015-17-C dated 03-02-2017

Fortheworkscostingunder7.5croreforRoad Worksand7.0crorefor Buildingand

BridgeWorksfollowingdocumentsshall besubmittedinelectronicformat onlythrough

onlineby scanning andthe(i)BidDocumentFee/ TenderFee(ii)BidSecurity/EMD

shouldbesentinoriginal totheTenderopeningauthoritythroughRPAD,soastoreach the

Executive Engineer within7 daysfromlastdayof submissionofBid.

(i) BidDocument Fee / Tender Fee

(ii) BidSecurity/EMD orValidEMD ExemptionCertificate of Appropriate

ClassofRegistrationof ApprovedContractors

(iii) RegistrationCertificate ofAppropriateClass

RegistrationCertificate of“b-verg m k s m ltd

(v) I /II /III,if required

(vi) WorkExperience, if necessary.

(vii) OtherDocuments, asrequired.

(Viii) Bank Solvency of current calendar year i.e.2026

Sign.of the Contractor Sign. of the Executive Engineer

INSTRUCTIONS TO BIDDERS

Sign.of the Contractor Sign. of the Executive Engineer

Section 1:InstructionstoBidders

Table ofClauses

No. A. General D. SubmissionofBids

1. ScopeofBid 8 19. Sealing& MarkingofBids

2. SourceofFunds 8 20. DeadlineforSubmission of

3. EligibleBidders 8 21. Late Bids

4. Qualification ofthe 8 22. Modification and

Bidder Withdrawal ofBids

5. One BidperBidder

6. Cost ofBidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification ofFinancial

8. Content ofBidding 13 26. Examination ofBids and

Documents Determination of

9. Clarification ofBidding 13 27. Correction ofErrors

10. Amendment ofBidding 14 28. Deleted

29. Evaluation and Comparison

OfFinancial Bids

C. PreparationofBids 30. Deleted

11. LanguageofBid

12. Documents Comprising 15 F. AwardofContract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and 16 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. AdvancePayment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

Sign.of the Contractor Sign. of the Executive Engineer

1.1 TheEmployer(Named inAppendixtoITB)invites bidsfortheConstructionofworks(asdefined

inthesedocumentsand referredtoas‘theworks”)detailed inthetable

giveninIFB.Thebiddersmaysubmitbidsforanyoralloftheworksdetailedinthetablegiven in

1.2 Thesuccessful bidderwill beexpected tocompletetheworksby theintended completion date

specifiedin theContract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder/ tenderer, bid / tender, bidding/ tendering, etc.) aresynonymous.

2. Source ofFunds

2.1 TheexpenditureonthisprojectwillbemetfromthebudgetofGovt.ofGujarat/ Govt.of India

forcentrallysponsoredprojects.

3. Eligible Bidders

3.1 This Invitation forBidsis open to all eligiblebidders.

3.2 Allbiddersshallprovidein Section2,

FormsofBidandQualificationInformation,astatementthattheBidderisneitherassociated,norha

sbeenassociated,directlyorindirectly, with the

consultantoranyotherentitythathaspreparedthe

design,specifications,andotherdocumentsfortheProjectorbeingproposedasProjectManagerfo

rtheContract.AfirmthathasbeenengagedbytheEmployertoprovide

consultingservicesforthepreparationorsupervisionoftheworks,andanyofitsaffiliates,shall not

beeligibleto bid.

4. Qualificationof the Bidder

4.1 Allbiddersshallprovidein Section2, FormsofBidandQualificationInformation,a preliminary

descriptionoftheproposed work method and schedule,including

drawingsandcharts,asnecessary.The proposed methodology should includea

programofconstructionbackedwithequipmentplanningand deploymentduly supported with

broad calculationsand qualityassuranceproceduresproposedto be adopted justifying their

capability of executionand completionofwork as per technical specifications, within

stipulatedperiodofcompletion.

4.5 QUALIFICATION CRITERIA:

(Applicable forthe works whichrequire Post Qualification)

4.5.1 QualificationwillbebasedonApplicant’smeetingallthefollowingminimumpass/

failcriteriaregardingthe Applicant’sgeneralandparticularexperience,personneland

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses intheformsattachedtotheletterofapplication(specified requirement forjoint

venturesare givenunderpara4.6below) Subcontractors experienceand

resourcesshallnotbetakenintoaccountindeterminingthe applicants compliancewith the

qualifyingcriteria

Sign.of the Contractor Sign. of the Executive Engineer

Toqualifyformorethanonecontract,the applicant mustdemonstratehaving

experienceandresourcessufficienttomeettheaggregateofthequalificationcriteria foreach

contract givenin paragraphs 4.5.4,4.5.5and 4.5.9below

4.5.2 Base year and Escalation

The baseyearshall betaken as Current financial year

Following enhancementfactorswillbeused for thecostsofworksexecuted and the financial

figureto a common basevaluefor works completedin India.

Year Financial Year Enhancement factor

Base (year of inviting tender) 2023-24

Applicantshouldindicateactualfiguresofcostsandamountfortheworks executedbythem

without accounting fortheabove-mentioned factors.

Incasethefinancial figuresand valueof completed worksareinforeign currency

theaboveenhanced multiplying factorswillnot beapplied.Instead,the

currentmarketexchangerate(StateBankofIndiaBCSellingrateasonthelastdate of

submissionof the bid) will beapplied for the purposeof conversionof theamount in foreign

currencyintoIndia rupees.

4.5.3. General Experience.

TheApplicant shall meet with thefollowingminimum criteria:

(a) Achieved aminimum annual financial turnover(defined as billing forworksin

progressandcompletedinallclassesofcivil engineeringconstructionworks only) inany

oneyear,over thelastfiveyearsof theannual valueof contract/ contracts applied for.

(b) Experienceinsuccessfullycompleting or substantially completing atleastone

contractofhighway(road and /or bridgeworks)airport runwayofatleast40 percent

ofthevalueofproposedcontract within thelast fiveyears.

Theworksmay havebeenexecuted by theapplicantas

primecontractororasamember of a jointventureor asanominatedsub-

contractor.Assubcontractor, heshould haveacquired

theexperienceofexecutionofallmajoritemsofworks under theproposed contract.Incasea

projecthas beenexecutedby a joint venture; weighttowardsexperienceof theprojectwould

begiventoeach joint venturein proportion to their financial participation inthe joint

Substantiallycompletedworksmeansthoseworkswhichareatleast90%completedas

onthedateofsubmission(i.e.grossvalueofworkdoneuptothe

Sign.of the Contractor Sign. of the Executive Engineer

lastdateofsubmissionis90%ormoreoftheoriginal contractprice) and

continuingsatisfactorily.

Forthese,acertificatefromtheemployersshall besubmitted alongwiththe

applicationincorporating clearlythenameofthework,contractvalue,billing amount,dateof

commencementof works,satisfactory performanceof the contractorandanyother relevant

4.5.4. Personnel Capabilities.

Availabilityforhisworkofpersonnelwithadequateexperienceasrequired;asperAppendix.

4.5.5. EquipmentCapabilities

Based onthestudies carried outby theEngineer,theminimumsuggested major equipment to

attain the completion of works in accordance with the prescribed construction

scheduleisshown in theAppendix.

Thebiddersshould,however,undertaketheirownstudiesand furnishwith their

bid,adetailed construction planning and methodology supported withlayout and necessary

drawingsand calculationstoallowtheemployertoreview their proposals. The numbers, types

and capacitiesof each plant/equipment shall be shownintheproposalsalong withthe

cycletimeforeachoperationforthegiven production capacityto match therequirements.

4.5.6. FinancialPosition

TheApplicantshouldgiveundertakingthathe has access to, orhasavailable,liquidassets

(aggregateofworkingcapital,cashinhandanduncommittedbankguarantees)and/or credit facilities

up to25percent of thevalueof thecontract /contractsapplied.

4.5.7. Theaudited balancesheets forthelastfiveyears should besubmitted,whichmust

demonstratethesoundness oftheapplicant’sfinancialposition,showing long–term

profitabilityincluding anestimatedfinancialprojectionforthenexttwoyearsIfnecessary,the

employerwill make inquiries withthe applicant’sbankers.

4.5.8. Litigation History

TheApplicantshouldprovideaccurateinformationonanylitigationorarbitrationresultingfro

mcontractscompletedorunderexecutionbyhimoverthelast fiveyears.Aconsistent

historyofawardsagainst theApplicantoranypartnerofajointventuremayresultinfailure of

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be

disqualifiediftheyhave:

Mademisleadingor falserepresentation in theforms,statements submitted,and/ or

Record of poor performancesuchasabandoning thework,rescinding ofcontractfor

whichthereasonsareattributable to thenon–performanceofthecontractor; consistenthistory of

litigationawarded againsttheapplicantor financialfailuredue tobankruptcy.Therescinding

ofcontractofajointventureonaccountofreasons otherthannon–performance,suchasMost

Experiencedpartnerof jointventure pulling out,courtdirectionsleading to breaking upofa

jointventurebeforethestart of work,whicharenotattributabletothepoor performance of

thecontractor will, however,not affect the qualification oftheindividual partners.

Sign.of the Contractor Sign. of the Executive Engineer

# 4.6 JOINT VENTURE: (Maximum 3Members i.e.1Lead& 2others) (Applicable only for

estimatedprojectcostof50Croreand above)

4.6.1. Joint ventures must comply with thefollowingrequirement: (a)

Followingaretheminimum qualification requirements:

Theleadpartnershallmeetnotlessthan50percentofallcriteriagiveninpara4.5.3&4.5.6abo

ve.Thejointventuremustcollectivelysatisfythecriteriaofpara4.5.3&4.5.6above.Theexperie

nceoftheotherjointventurepartnersshallbeconsideredifitisnotlessthan30percentofthequalif

yingcriteriainpara4.5.3&4.5.6above.

(ii) Individually each member must satisfy the requirements of para4.5.7 &4.5.8 above.

(b) Bid shallbesigned soas legallybindall partners,jointly and severally,and shall

besubmitted withacopy of thejointventureagreement providing thejointand several

liabilities with respect to thecontract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its

partnersindividually oras a partnerinany otherjoint venture. Incase dissolutionofajoint

venture,eachoneoftheconstituent firmsmay qualifyif theymeetallthequalification

requirements,subject tothewritten approvalof theEmployer.

4.7. BidCapacity.

Applicantswhomeettheminimum qualificationcriteriawill bequalified onlyiftheir

available bid capacity at the expected time of bidding is more than the total

estimatedcost oftheworks.Theavailable bidcapacity will becalculatedas under:

AssessedAvailable BidCapacity = (A*N*2-B), where

A = Maximumvalueofworkexecutedinanyoneyearduringthelastfiveyears (updated

tothepriceleveloftheyear indicated inappendix)taking into account

thecompletedas well as works in Progress.

B = Valueatcurrentpriceleveloftheexistingcommitmentsand

ongoingworkstobecompletedduringthenext(periodofcompletionofworkforwhich

bids areinvited);and

N= Numberofyearsprescribed forcompletionof theworksforwhich the bidsare invited.

Note: - InCaseofjointventure,the availablebidcapacitywillbeappliedfor

eachpartnertothe extentofhisproposedparticipationinthe executionofthe

4.8 Eventhoughthebiddersmeettheabovequalifyingcriteria,theyaresubjectto be

disqualifiedif theyhave:

- Made misleading or false representation in the forms, statements andAttachments

thesubmittedin proofthe qualification requirements;and/ or

Sign.of the Contractor Sign. of the Executive Engineer

- Record of poor performance such as abandoning the works, not properly

completingthecontract,inor date delay incompletion,litigation history,or financial

failures etc.;and/ or

- Participated in the previous bidding for the same work and had

quotedunreasonablyhighbidpricesandcouldnotfurnishrationaljustificationtothe

5. One bid per bidder

5.1. Eachbiddershallsubmitonlyonebidforonepackage.Abidderwhosubmitsor participates in

more than one bid (other than as asubcontractoror in cases of alternativesthathave been

permitted or requested) will causeall theproposalswith the bidder’s participation to

bedisqualified.

6. CostofBidding

6.1. Thebiddershallbearallcostsassociatedwiththepreparationandsubmissionofhis

Bidandthe Employer will in no caseareresponsibleandliableforthosecosts.

7.1. TheBidder,attheBidder’sownresponsibility and risk isencouraged tovisitand

examinetheSiteofworkanditssurroundingandobtainallinformationthatmay be necessary for

preparing theBid and enteringintoacontractfor constructionofthe Works.

Thecosts of visitingthesite shall beat theBidder’s own expense.

Sign.of the Contractor Sign. of the Executive Engineer

B. BIDDINGDOCUMENTS

8. ContentofBidding Documents

8.1 Theset ofbidding documents comprises thedocuments listedbelowandaddenda issuedin

accordancewith Clause10:

Section Particulars VolumeNo.

- Invitation forBids

1 Instructions to Bidders

2 Qualification Information,andother forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form ofBid III

7 Bill of Quantities

8 Securities andother forms

10 Documents to befurnishedbybidder V

8.2. VolumesI,II,III andIVareavailableonlineand documentsto be furnished bythe

bidderincompliancetosection2willbepreparedbyhimandfurnishedasVolume- Vin two parts

(referclause12).

8.3. Thebidderisexpected toexaminecarefullyallinstructions,conditionsofcontract,

contractdata,forms,terms,technicalspecifications,billof quantities, forms,Annexes

anddrawingsintheBidDocument.Failureto complywiththerequirementsofBid

Documentsshall beatthe bidder’sownrisk.Pursuanttoclause26 hereof,bids

whicharenotsubstantiallyresponsivetothe requirementsofthe BidDocuments shall

9. ClarificationBiddingDocuments

9.1 Aprospectivebidderrequiringanyclarificationofthe biddingdocumentsmay notify

theEmployer inwriting or throughE-mailattheEmployer’saddress

indicatedintheinvitationtobid.TheEmployerwillrespondtoany requestfor

clarificationwhichhereceived earlier than15 days prior tothedeadlinefor submissionof

bids.Employer’sresponsewillbepublished onwebsiteincluding a description

oftheenquirybut without identifyingits source.

9.2. Pre-bidmeeting

9.2.1. The bidderorhis officialrepresentative isinvitedtoattendapre-bidmeeting which will take

place atthe address, venue, time anddateasindicatedinthe appendix.

Sign.of the Contractor Sign. of the Executive Engineer

9.2.2. Thepurposeofthemeeting will betoclarifyissuesand toanswer questionsonany matterthat

mayberaisedat that stage.

9.2.3. Thebiddershallberequiredtosubmitany questionsin writingore-mailtoreach the

Employernot laterthan 03 days beforethemeeting.

9.2.4 Minutesofthemeeting,includingthequestionrose(withoutidentifyingthe sourceof enquiry)

andtheresponsesgivenwill be published withoutdelay onthe tender website

i.e.www.nprocure.com.Any modification of the bidding documentslisted insub-

Clause8.1whichmaybecomenecessary asaresultofthe pre-bidmeetingshall bemadebythe

Employerexclusivelythroughtheissueofan Addendum pursuanttoClause10

andnotthroughtheminutesofthepre-bid meeting.

9.2.5. Non-attendanceatthe pre-bidmeetingwillnotbecausefordisqualificationof a bidder.

10. AmendmentofBidding Documents

10.1 Beforethedeadlineforsubmissionof bids,theEmployermaymodifythebidding documents

byissuingaddenda.

10.2. Any addendumthusissued shall bepartofthebidding documents.TheEmployer will

assumeno responsibility forthesame.

10.3. To giveprospective biddersreasonabletimeinwhich to take addendum into

accountinpreparingtheir bids,the Employermay,athisdiscretion,extendas necessary

thedeadlineforsubmissionof bids,inaccordancewith Sub-Clause20.2 below.

Sign.of the Contractor Sign. of the Executive Engineer

C. PREPARATION OF BIDS

11. Language ofthe Bid

11.1 All documents relatingto the bidshall bein theEnglish language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidderasVolume of the bid document (referClause8.1)shall be in

two separate parts:

Part - Ishall be named“Technical Bid” andshallcomprise

(i) BidSecurityin theformspecifiedin Section

(ii) Qualification Information andsupporting documents as specifiedinSection

(iii) Certificates,undertakings,affidavits as specifiedin Section

(iv) Anyotherinformationpursuant to Clause4.5oftheseinstructions

(v) Undertakingthat the bidshall remain validforthe periodspecifiedinClause15.1

Part - II shall be named“Financial Bid” andshall comprise

(i) Form ofBidas specifiedin Section

(ii) PricedBill ofQuantitiesforitems specifiedin Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e. technical as

well as financial andmust besubmittedonlineonly.

12.3. Following documents will bedeemedto bepart ofthe bid.

Section Particulars VolumeNo.

Invitationfor Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 TheContractshallbeforthewholeworksasdescribedinSub-Clause1.1,basedon the pricedBill

of Quantities submittedbytheBidder.

13.2 The biddershall fill inrates andprices andlineitem total (both in figures and

words)forallitems oftheWorksdescribedintheBillofQuantitiesalongwithtotal

Sign.of the Contractor Sign. of the Executive Engineer

bid price(Bothinfiguresandwords).Itemsforwhichnorateorpriceisentered bythebidder will not

be paid forbytheBill of Quantities.

13.3 Allduties,taxes,andother levies except GSTpayablebythecontractorunderthe contract,or for

anyother causeshall beincluded intherates,pricesand total Bid PricesubmittedbytheBidder.

(GST will be paidextra)

13.5 Theratesandprices quotedbythebidder aresubjecttoadjustmentduringthe performanceof

theContract In accordancewiththeprovisionsof Clause47 of the Condition of Contract

(Irrespective of the time limit andBidAmount)

14. Currencies ofBid andPayment

14.1 TheunitratesandthepricesquotedbythebiddershallbeentirelyinIndianRupees.All payments

shall bemadein Indian Rupees.

15. BidValidity

15.1 Bidsshallremainvalidforaperiodofnotlessthan120daysafterthedeadlinedate forbidsubmission

specifiedin Clause20.

15.2 Inexceptional circumstances,prior to expiry of theoriginal timelimit,the Employer may

requestthatthebiddersmay extend theperiod ofvalidityforaspecified period.

Abiddermayrefusetherequest without forfeitinghis bidsecurity.Abidderagreeing to the

request will not be required or permitted to modify his bid, but will be required toextend

thevalidity of hissecurityfor a period of theextension, and in compliancewith Clause16in all

16. BidSecurity

16.1. TheBidder shall furnish,as partofhisBid,aBid securityintheamountasshownin

column4ofthetableofIFBforthisparticularwork.ThisBidsecurityshallbein favorofExecutive

Engineer, (R&B) Panchayat Division, Bhuj-Kachchandmaybein one ofthefollowing

a. Bank Guarantee from any scheduled Indian bank, in the format given

inVolumeIII.(BankGuaranteeisapplicableonlyforBidEstimatedAmountof01Croreanda

bove) andBankGuaranteeofScheduleandPrivate Banksshallbe considered asper GoGFinance

Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O.Date 21/04/2023

orasperthelatest amendment.

b. FixedDepositReceiptissuedbyanyScheduledIndianBankoraforeignBank

approvedbytheReserveBankof India.

A. ValidBid Security/EMDExemptionCertificateissuedby

(1) Road&Building Department or

(2) Narmada Water Resources, Water Supply and Kalpsar

DepartmentofGovtofGujarat.ExemptionCertificateisapplicableonly when Registration

CertificateofAppropriateClassandCategoryofApproved Contractorsis required as

eligible criteria of bidder.

Sign.of the Contractor Sign. of the Executive Engineer

16.2. Bank guarantees(and otherinstrumentshavingfixedvalidity)issuedassuretyfor

thebidshallbevalidfor45daysbeyondthevalidityofthebidi.e.totalvalidityof120+45 =165 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated

inSub– Clauses16.1and 16.2above shall berejected by the Employeras non-responsive.

16.4. TheBidSecurity ofunsuccessful bidderswillbereturnedwithin 28daysoftheend ofthe bid

validityperiodspecifiedin Sub-Clause15.1

16.5 TheBid Security of thesuccessful bidder willbedischargedwhenthebidder has

signedtheAgreement and furnishedtherequiredPerformance Security.

16.6. The bidSecuritymaybeforfeited

(a) IftheBidderwithdrawsthebidafterBid openingduringtheperiodofBid validity.

(b) IftheBidder does not accept thecorrection oftheBidPrice,ifanyor

(c) InthecaseofasuccessfulBidders,iftheBidderfailsthespecifiedtimelimitto

(i) Sign theAgreement;or

(ii) Furnish therequirement Performance Security.

(d) # If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation,

Ifcontractordoesnotrespondintime,hisBidSecurity(EMD)willbeforfeitedandhistenderwillberej

ected.Punitive actionwillbetakenon such contractors.(AsperGoG R&BDept’sGr. No.

17. Alternative Proposalsby Bidders.

17.1. Biddersshall submit offersthatfullycomplywiththerequirementsofthebidding

documents,including theconditionsofcontract(including

mobilizationadvanceortimeforcompletion),basictechnicaldesign as indicated

inthedrawingand specifications.Conditionalof personal

alternativeofferswillnotbeconsideredfurther in the process oftenderevaluation.

18. Format andSigning ofBid

TheBiddershallpreparedocumentscomprisingthebidasdescribedinClause12oftheseInst

ructionsto bidder asthe “Technical Bid “and “Financial Bid”inseparate parts to beuploaded.

Sign.of the Contractor Sign. of the Executive Engineer

D. SUBMISSION OFBIDS

20. Deadline for Submissionof the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specifiedabovenot laterthan thedate indicatedin appendix.

20.2. TheEmployermay extend thedeadlineforsubmissionof bids by issuing an

amendmentinaccordancewithClause10,inwhichcaseallrightandobligationof the Employer and

thebidders previously subjecttotheoriginal deadlinewill thenbe subject to thenew deadline.

22. ModificationandWithdrawal ofBids

BiddersmaymodifyorwithdrawtheirbidsonlinebeforethedeadlineprescribedinClause20orpursu

ant to Clause23.

22.3. No bidshall be modifiedor withdrawn afterthedeadlineforsubmission ofBid.

22.4. Withdrawalormodificationofabidbetweenthedeadlineforsubmissionofbids

andtheexpirationoftheoriginalperiodofbidvalidityspecifiedinClause15.1 aboveorasextended

pursuanttoClause15.2 mayresultintheforfeitureoftheBid securitypursuant to Clause16.

Sign.of the Contractor Sign. of the Executive Engineer

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 TheEmployer willopenalltheBidsreceived including modificationsmadepursuant

toClause22,inthepresence of the Biddersortheirrepresentativeswhochooseto attend

attime,dateand theplacespecified inAppendix inthemanner specified in

Clauses20and23.3,IntheeventothespecifieddateofBidopeningbeingdeclared a holiday for the

Employer, the Bids will be opened at the appointed time and location on thenext working

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished witheach bid will beannounced.Ifthe bidsecurityfurnished does

notconformtotheamountand validity period asspecifiedintheinvitationfor bid (ref.Column4

and paragraph3),andhasnotbeenfurnished intheformspecified in Clause16,thetechnical bid

will not beopened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bidsaccompanied

withvalid bid security will betakenupforevaluationwith

respecttotheQualificationinformationand otherinformationfurnishedin part-Iofthe

bidpursuant to Clause12.1.

(ii) Ifrequired,thebidderwillbeaskedinwritingtoclarifyhisQualificationDocuments with

respect to any requiredclarification.

(iii) Thebidderswillrespond innotmorethan7daysofissue oftheclarification letter.

(iv) Immediately (usually within3or4days),onreceipttotheseclarificationthe

EvaluationCommittee willfinalizethelistofresponsivebidderswhose financial bids

areeligibleforconsideration.

23.6 Atthetimeofopeningof“FinancialBid”,thenamesofthebidderswerefound

responsiveinaccordancewithClause23.4(iv)will beannounced.Thebidsof only

thesebidderswillbeopened.TheresponsiveBidders’names,theBidprices,the total amountof

thesebidderswillbeopened.TheresponsiveBidders’names,theBidprices,the total amountof

eachbid,any discountand such otherdetailsasthe Employer may considerappropriate,will

beannouncedbythe Employerat theopening.

23.7 The time of opening of “Financial Bid”, the names of the bidders were

foundresponsiveinaccordancewithClause23.4(iv)will beannounced.Thebidsof only

thesebidderswillbeopened.TheresponsiveBidders’names,theBidprices,the totalamountofeach

bid,any discount,and suchotherdetailsastheEmployermay considerappropriate,will

beannouncedbythe Employerat theopening.

23.8 Incasebidsareinvitedformorethanonepackage,theorderforopeningofthe“Financial Bid”shall

bein orderofestimatedamount ofBids from highest to lowest.

23.9 TheEmployershallprepareminutesoftheBidopening,includingtheinformation disclosedto

those present in accordancewith Sub– Clause23.6.

Sign.of the Contractor Sign. of the Executive Engineer

24.1 Informationrelatingtotheexamination,clarification,evaluation,andcomparisonof

Bidsandrecommendationsfor theawardofacontractshallnotbedisclosed to Bidders

oranyotherpersonsnotofficiallyconcerned withsuchprocessuntilthe award to the successful

Bidder has beenannounced. Any effort by Bidder to influencethe

Employer’sprocessingofBidsorawarddecisionsmayresultinthe rejection ofhis Bid.

25. ClarificationofFinancial Bids

Toassistintheexamination,evaluation,andcomparisonofBids,theEmployermay,athisdiscretion,

ask any Bidderforclarificationof hisBid,includingbreakdownsof

unitrates.Therequestforclarificationand theresponseshall beinwriting or bye-mail,butno

changeinthepriceorsubstancesoftheBidshallbesought,offered,or permitted

exceptasrequiredtoconfirmthecorrectionofarithmeticerrors discoveredbythe Employerin

theevaluation oftheBids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter

relatingtohisBidopeningtothe contractis awarded.IftheBidderwishes to bring additional

information to thenoticeofthe Employer,it should do so in writing.

25.3. Any effort by theBidder to influencethe Employer inthe Employer'sbid evaluation,

bidcomparisonorcontractawarddecisionmayresultintherejection oftheBidders’ bid.

26. Examinations ofBidsandDeterminationofResponsiveness

26.1 Duringthedetail evaluation of "TechnicalBid",the Employer

willdeterminewhethereachBid(a)meetsthe eligibilitycriteriadefinedinClause3and4;(b)hasbeen

properly signed; (c) is accompanied by the required securities and;

(d)issubstantiallyresponsivetotherequirements oftheBiddingdocument.Duringthe

detailedevaluationof the“FinancialBid”,the responsivenessofthebidswillbe furtherdetermined

withrespecttotheremaining bid conditions,i.e.,priced billof quantities,technical

specifications,and drawings.

26.2 Asubstantiallyresponsive“FinancialBid”is onewhichconfirms all the terms, conditionsand

specificationsof biddingdocuments,withoutmaterialdeviationor

reservation.Amaterialdeviationorreservationisone (a)whichaffectsinany substantialway

thescope,quality,or performanceoftheWorks;(b)whichlimitsin any

substantialway,inconsistentwiththeBidding documents,theEmployer’srights ortheBidder’s

obligations undertheContractor(c)whoserectificationwouldaffect unfairly the

competitiveposition of other Bidders presenting substantiallyresponsiveBids.

26.3 If a “Financial Bid” is not substantiallyresponsive, it will be rejected by the

Employer,andmaynotsubsequentlybe maderesponsivebycorrectionor withdrawalofthenon-

conforming deviation or reservation.

Sign.of the Contractor Sign. of the Executive Engineer

29. EvaluationandComparisonofFinancial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsivein accordancewith Sub-Clause26.2.

29.3. The Employer reserves the right to accept or reject any variation or

deviation.Variationanddeviationsandotherfactors,whichareinexcessoftherequirements ofthe

Bidding documents or otherwise result in unsolicited benefits for the Employer,shall not

betaken in to account in Bidevaluation.

29.4. Theestimated effectofthepriceadjustmentconditionsunder Clause47 ofthe

ConditionsoContact,duringtheperiodofimplementationoftheContract,willnot betaken in to

account in Bidevaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate ofthe costofworktobe performedunderthe contractthe

EmployermayrequiretheBiddertoproducedetailedconsistencyofthoseprices

withtheconstruction methodsandscheduleproposed.Afterevaluationofthe price

analyses,theEmployermay requirethattheamountoftheperformancesecurity set

forthinClause34 beincreased attheexpenseofthesuccessful/biddertoalevel

sufficienttoprotectthe Employeragainstfinanciallossintheeventofdefaulttothe successful

Bidder undertheContract.

29.6. Abidwhich contains several items in thebillofQuantitieswhichareunrealistically priced low

andwhichcannot besubstantiated satisfactorilybythebidder maybe rejected non-responsive.

Sign.of the Contractor Sign. of the Executive Engineer

F. AWARDOF CONTRACT

31. AwardCriteria

31.1. Subjectto Clause32,the Employer will awardthecontractto theBidder whoseBid has

beendetermined.

(i) To besubstantiallyresponsivetotheBiddingdocumentsandwhohasofferedthelowest

evaluatedBidPrice;and

(ii) To bewithinthe availablebid capacity adjusted toaccountforhisbid price which

isthelowestevaluationinany ofthe packagesopened earlierthanthe one consideration.

nocase,thecontractshallbeawardedtoanybidderwhoseavailablebidcapacityislessthantheevaluat

edbidprice,evenifthesaidbid isthelowest

evaluatedbid.Thecontractwillinsuchcasesbeawardedtothenextlowestbidder at his evaluation

32. Employer’s Right to accept any Bid and to reject any or all Bids

32.1. NotwithstandingClause31,theEmployerreservestherighttoacceptorrejectany Bid,and

tocancelthe Bidding processand rejectallBids,atany timepriortothe

awardofcontract,withouttherebyincurringanyliabilitytothe affected bidderor biddersor

anyobligationtoinformtheaffectedBidderorBiddersof thegroundsfor the Employer’s action.

33. NotificationofAwardandSigning ofAgreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer prior

toexpirationof theBid validity period by cable, telex or facsimile confirmed by registered

letter. This letter (hereinafter and in the condition of contractcalled the“Letter

ofAcceptance”)willstatethesumthattheEmployerwill paytheContractorin consideration

oftheexecution,completion,andmaintenanceof theWorks by theContractor as prescribed by

theContract(hereinafter and inthe Contract calledthe “Contract Price”).

33.2 Thenotification ofaward will constitute theformation ofthecontract,subject onlyto

thefurnishingofa performancesecurityin accordancewith the provisions of Clause.

33.3. TheAgreementwillincorporateallagreements betweentheEmployerand the

successfulBidder.Itwill besigned bytheEmployer and tothesuccessfulBidder,

within28daysfollowing thenotificationofaward alongwiththeLetter of Acceptance.Within21

daysof receipt,thesuccessful Bidderwill signtheAgreement and deliverit to the Employer.

33.4. Uponthefurnishing by thesuccessfulBidder ofthePerformanceSecurity,the Employer

willpromptly notifytheotherBiddersthattheir Bidshavebeen unsuccessful.

Sign.of the Contractor Sign. of the Executive Engineer

34. Performance Security

Within10(Ten)daysofreceiptofLetterofAcceptance,thesuccessfulBiddershallfu

rnishtotheEmployeranirrevocableand unconditionalguarantee from a Bank in the

form setforth in Section8 (the “Performance Security”) for an amount equal to 5%

(five percent) of its Contract Price. In case of bids

mentionedbelow,thesuccessfulBidder,alongwiththePerformanceSecurity,

shallalsofurnishtotheAuthority anirrevocableand unconditionalguarantee

fromaBankinthesameformgivenatSection8towardsan Additional

PerformanceSecurity (The“AdditionalPerformanceSecurity”)for anamount

calculatedas under:

(a) IftheContractPrice offered by theSelected Bidderis lowerthan10%but

upto20%oftheEstimated ProjectCost,thentheAdditionalPerformance Security shall

becalculated @20%of thedifferenceinthe(i) Estimated

ProjectCost(asmentionedinBidDocument)-Minus 10%ofthe EstimatedProject

Costand(ii)ContractPrice offeredbythe selected Bidder.

(b) IftheContractPriceoffered by theSelected Bidderislowerthan 20%of the Estimated

Project Cost, then the Additional Performance Security shall becalculated

@30%ofthedifferenceinthe(i) Estimated Project Cost(asmentioned inBid

Document) –Minus10%of the Estimated Project Cost and(ii) Contract

PriceofferedbytheselectedBidder.

(c) This Additional Performance Security shall be treated as part of thePerformance

(B) ThePerformanceSecurityshallbevalidbeyond60(sixty)daysoftheDefectsLiability Period

and the Additional Performance Security shall be valid beyond 28(twenty-eight) days

ofProject Completion Date.

34.2. If theperformancesecurity is provided by thesuccessfulBidder intheformof a Bank

Guarantee,itshall beissued either(a) attheBidder’soption,by a Nationalized/Scheduled

Indianbank or (b)by aforeignbank located inIndiaand acceptabletothe

Employer.AsperGoGFinanceDepartment’sCircularNo.FD/MSM/e-

file/4/2023/0057/D.M.O.Date 21/04/2023oraspertheirlatest amendment.

34.3. Failureof thesuccessful Bidder tocomply withtherequirementof Sub-Clause34.1

shallconstitutesufficientgroundsforcancellationoftheawardandforfeitureof theBidSecurity.

35 Advance Payment andSecurity

35.1 The EmployerwillsprovideanAdvance paymentontheContractPriceas stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt or Fraudulent Practices

37.1 TheEmployerwillrejectaproposal if it determinesthattheBidderrecommended forawardhas

engagedincorruptorfraudulent practicescompletingforthe

Sign.of the Contractor Sign. of the Executive Engineer

contractinquestionandwilldeclarethefirm eligible,either indefinitely or fora stated period

oftime,to beawardedacontractwithNational HighwaysAuthorityof India/ StatePWDandany

otheragencies,ifitatany timedeterminesthatthefirm hasengagedin corruptto fraudulent

practices in completingforthecontractor,or in execution.

37.2 Furthermore; BiddersshallbeawareoftheprovisionstatedinSub-Clause59.2of theConditions of

Sign.of the Contractor Sign. of the Executive Engineer

Clause Reference

With respect to

TheName ofthe Employeris R&B Panchayat Department, Gujarat. [ Cl.1.1]

2. Thelast fiveyears.N.A.

3. This Annual Financial TurnoverAmount is Rs.NA. [Cl.4.5.3(a)]

4. Value of Work is Rs.

6. The cost of electric work is Rs.

7. The cost of watersupply/ sanitary works is Rs..

8. Liquidassets and/ oravailabilityofcreditFacilities is Rs.NA [Cl.4.5.6]

9. Price level of the financial year 2024-25 . [Cl.4.5.2]

10. The pre-bidmeeting will take placeat --- Not applicable [Cl.9.2.1]

11. Thetechnical Bid will beopenedat theofficeoftheNot applicable

12. Address of the Employer: Secretary, (R&B) Deptt, Block No.14, New

Sachivalaya, Gandhinagar.

14. The bidshouldbesubmittedlatest byAs statedon onlineNIT [Cl.20.1&20.2]

15. The bid will beopened at ExecutiveEngineer,R & B Panchayat Division [Cl.23.1]

Bhuj As stated onlineNIT

16. TheBankDraft in favorof‘Executive Engineer, Panchayat (R&B)

17. Deleted [Cl.4.5.2]

18. Escalation factors (forthecost of works executedand financial figureto a

common base value) forworks completed N.A.

Year Financial Year Enhancement factor

Base (year of inviting tender) 2023-24

Sign.of the Contractor Sign. of the Executive Engineer

# LISTOF KEY PLANT &EQUIPMENT TOBEDEPLOYED ONCONTRACT

WORK [ReferenceCL. 4.5.5]

The contractors shallalso give alistofmachineriesinhis possessionandwhich they propose to

use on thework.

Sr. PlantorMach Location Age Make Capacity ApproximateVa Remark

No. inery ofMachinery( lue

Sign.of the Contractor Sign. of the Executive Engineer

Listof Key Personneltobedeployedon ContractWork

(ReferenceCl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

TheContractorshallemployfull-timetechnicallyqualifiedstaffduringtheexecutionofthis workas under:-

1. TwograduateCivilEngineersandthreediplomaCivilEngineerswhencostoftheworkto

beexecutedis morethan Rs.50lakhs.

2. Onegraduate&twoDiploma,CivilEngineerswhenthecostoftheworktobeexecuted is morethan

Rs.15lakhs but less than Rs.50lakhs.

3. MinimumoneDiplomaCivilEngineerwhenthecostofworkislessthanRs.15lakhs but morethan

4. Minimum two Diploma CivilEngineersforthe workwhenthe costofworktobe executed

islessthanRs.5 lakhs.TheEngineer soemployed for theGovernmentwork

musthavesufficientexperienceto handletheworkindependently.Such an Engineer

shallhavetostayatthesiteofworkandheshallnotbeentrustedwithotherdutyexcept this work.

Incasethecontractoror partner ofthecontractorfirmisaCivilGraduateEngineer,

EmploymentofaseparateEngineer willnotbenecessary provided thattheEngineer

partnerhimselfattends theexecution oftheworkon thesite.

Within 15 daysof issueof work-order theContractor will have to furnish to the Deputy

Executive Engineer– in – chargeof thework theName,Qualifications, copy of marksheet,Colour

Photograph and theappointmentorder issued such engineers

engagedforthiscontractwork.If15daysafterissueofworkordersuchdesignated Site Engineers do

notresume or not remain presentonsiteofwork,therecoveryat therateof Rs.15,000-00per month

perEngineer will bemadefromthe bills/deposit/dues ofthecontractor. Suchrecoveryshall benon-

Sign.of the Contractor Sign. of the Executive Engineer

QUALIFICATION INFORMATION

Sign.of the Contractor Sign. of the Executive Engineer

QUALIFICATION INFORMATION

TheinformationtobefilledinbytheBidderinthefollowingpageswillbeusedfor thepurposeof

postqualificationas providedforinClause4oftheInstructiontoBidders. This information will not

beincorporate in theContract.

1. For Individual Bidders

1.1 Constitution orlegal status ofBidder(Attach Copy)

Placeof registration

Principal placeofbusiness

PowerofattorneyofsignatoryofBid(Attach)

1.2 Total valueof Civil engineeringconstructions 2022-2023

Workperformedin thelast fiveyears 2021-2022

(in Rs. Lakhs) 2020-2021

1.3.1 Workperformedasprimecontractor,workperformedinthepastas a nominated sub-

contractorwillalsobeconsideredthesub-contractinvolvedexecutionofall mainitemsof

workdescribed inthebiddocuments,provided further thatallother qualification criteria are

satisfied (inthesamename)onworks of a similar nature overthelast fiveyears**andin current

yearbeforethesubmission ofthe bid.

ProjectNa NameoftheE Descriptionofw ContractNo. Valueofcon Date of Stipulated Actualdateofco Remark

me mployer ork tract(Rs.Cr issueofw periodof mpletion* explaining

ore) ork completion reasonsforDelay

order &workComplete

*Attach certificate(s) from the Engineer(s)in-charge

**Immediatelyproceedingthefinancial yearin which bids arereceived.

Sign.of the Contractor Sign. of the Executive Engineer

# 1.3.2 Quantitiesofworkexecutedasprimecontractor,workperformed,inthepastasa nominated sub-

contractor, will also be considered provided the sub-contract involved execution of all

main items of work described in the bid document,provided,furtherthat all

otherqualification criteria arecalled(in thesamenameand style) in thelast fiveyears**andin

current yearbeforethesubmission ofthe bid.

Year Name Name of Quantityof workperformed(Cum/MT) Remarks*

of the theEmploy Cement Masonry EarthWor BituminousWor (indicate

work er Concrete ks k contractRef)

1.4 InformationonBidCapacity(worksforwhichbidshavebeensubmittedandworkswhich areyet

to becompleted) as on thedate ofthis bid.

(A) Existingcommitmentsandon-going works:

Description of Place& ContractNo Name ValueContr StipulatedPerio Value Anticipated

works State . &AddressofE act(Rs. Cr) dofCompletion ofWorks*rema ofcompletion

mployer ining to be

*Attach certificate (s) from the Engineer(s) in-charge

**Immediatelyproceedingthefinancial yearin which bids arereceived.

AvailabilityofkeyitemsofContractorsEquipmentforcarryingouttheworks(Ref.Clause4.5.5).TheB

iddershouldlist all theinformation requestedbelow.

ItemofEquipm Requirement AvailabilityProposals Remarks (from

ent NO Capacity Owned/Leasedt Nos/Capaci Age/Conditio whom tobe

o beprocured ty ns purchased

Sign.of the Contractor Sign. of the Executive Engineer

1.6 Qualificationsand experienceofkey personnelrequired foradministrationand

executionofthecontract. Attachbiographicaldata.ReferalsotoSubClause9.1of theConditions

Position Name Qualification YearofExperience( Yearofexperience

General) in the proposed

Project Manager

1.7 Proposedsub-contract and firms involved

Sections ValueofSub- Sub- Experienceinsimilar

oftheworks Contractor Contractor(Name work

Attach copies of certificates on possession of valid license for executing water supply/

sanitary work/buildingelectrification works.

Sign.of the Contractor Sign. of the Executive Engineer

1.8 Financialreportsforthelastfiveyears: balancesheets,profitand lossstatements, auditors’ reports

(in case of companies/corporations), etc. List them below and attach copies.

1.9 Evidenceofaccesstofinancialresourcestomeetthequalificationrequirements:cash in hand,lines

ofcredit,etc.List them belowandattach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidder's bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation historyin which theBidderis involved.

Other Party(ies) Employer Cause ofDispute AmountInvolved Remarks showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2of the instruction to

Bidders.(Nameof Consultant engaged forproject preparations is *………………………

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawingsandchartsasnecessarytocomplywiththerequirements oftheBidding

documents.(Refer ITBClause4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the requirements of

Clause4oftheInstructions totheBidders,ifapplicable.

(ii) Undertaking

 Fill thenameof Consultant

Sign.of the Contractor Sign. of the Executive Engineer

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE4.5.6 OFITB) BANK CERTIFICATE

ThisistocertifythatM/s.------------------------------------isa reputed Companywith a good

financial standing.

If the contract for the work namely is awarded to the

above firm, we shall be able to provide overdraft / credit facilities to the extent of Rs.--------------

to meet their working capital requirements for executing the above during the contract period.

SeniorBankManager

Address oftheBank

Sign.of the Contractor Sign. of the Executive Engineer

1. I,theundersigned,dohereby certify thatallthestatementsmadeintherequired attachments

aretrueandcorrect.

2. The under signed also here by certifies that neitherour firm M/s. .Havenotabandoned

anyworkof Governmentof Gujarat/Governmentof India/any Board or Corporationunder

Governmentof Gujarat/Governmentof Indianor any contractawarded

tousforsuchworkshavebeenrescinded,duringlastfiveyearspriortothedateofthis bid.

3. Theundersignedherebyauthorize(s)andrequest(s)anybank,person,firmor

corporationtofurnish pertinent informationdeemednecessaryandrequested by

theDepartmenttoverifythisstatementorregardingany(our)competence and general

4. The undersigned understands and agrees that further qualifying information

mayberequested,andagreestofurnishanysuchinformationattherequestof theDepartment/

Project implementingagency.

(Signedbyan Authorized Officerofthe Firm)

Title of Officer

Sign.of the Contractor Sign. of the Executive Engineer

I,the under signed do here by undertake that our firm

minimum cash up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Sign.of the Contractor Sign. of the Executive Engineer

CONDITIONSOFCONTRACT

Sign.of the Contractor Sign. of the Executive Engineer

Conditionsof Contract

Table ofCont nts

A General Page D. CostControl

1 Definitions 37 37 Bill of Quantities

2 Interpretation 38 38 Changes in the Quantities

3 Language and Law 39 39 Variations

4 Engineer’s Decisions 39 40 Payments for Variations

5 Delegations 39 41 Cash Flow Forecasts

6 Communications 39 42 Payment Certificates

7 Sub-Contractors 39 43 Payments

8 Other Contractors 39 44 Compensations Events

9 Personnel 40 45 Tax

10 Employer’s &Contractor Risk 40 46 Currencies

11 Employers Risks 40 47 Price Adjustment

12 Contractor’s Risk 40 48 Retention

13 Insurance 40 49 Liquidated damages

14 Site Investigations Reports 41 50 Bonus

15 Queries about the Contract 41 51 Advance Payment

16 Contractors to Construct the 41 52 Securities

17 The Works to be Completed By 41 53 Deleted

The In tended Completion Date

18 Approval by the Engineer 41 54 Cost of Repair

20 Discoveries 42 E. Finishing the Contract

21 Possession of the Site 42 55 Completion

22 Access to the Site 42 56 Taking Over

23 Instructions 42 57 Final Account

24 Disputes 42 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 43 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 44 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 44 F. Special Conditions of

30 Delays Ordered by The 44 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 45 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

Sign.of the Contractor Sign. of the Executive Engineer

CONDITIONSOFCONTRACT

1.1 TermswhicharedefinedintheContractDataare not also defined in theConditions of Contract

but keeptheir definedmeaning.

Bill of Quantities means the priced and completed Bill of Quantities formingpart oftheBid.

CompensationEvents arethosedefinedin Clause44hereunder

TheCompletion DateisthedateofcompletionoftheWorksascertified by the

Engineerinaccordancewith SubClause55.1

TheContractisthecontractbetweenthe EmployerandContractorto execute, complete and

maintain the Works till the completion of Defects Liability Period. It consists ofthedocuments

listedin Clause2.3below.

TheContractdatadefinesthedocuments andotherinformationwhich comprisetheContract.

TheContractorisapersonorcorporatebodywho’sBidtocarryouttheWorkhas

beenacceptedbythe Employer.

TheContractor’sBidisthecompletedBiddingdocumentsubmittedbytheContractorto the

Employerandincludes Technical andFinancial Bids.

TheContractPriceisthepricestated intheLetterofAcceptanceand thereafteras adjustedin

accordancewith the provisions oftheContract.

Daysarecalendardays:months arecalendarmonths.

TheDefectsLiability PeriodistheperiodnamedintheContractDataand calculated from

theCompletion Date.

TheEmployeristhepartywhowillemploytheContractortocarryouttheWorks.

TheEngineeristhepersonnamedinthe ContractData(oranyother

competentpersonappointed and notified tothecontractorto actin replacement of the Engineer) who

isresponsiblefor supervising theContractor,administering the Contract,certifying

paymentsduetotheContractor,issuing and valuing Variations to the Contract, awarding

extensions of time, and valuing the Compensations Events.

EquipmentisContractor’smachineryand vehiclesbrought temporarilyto thesite to

construct theWorks.

The Initial Contract Price is the Contract Price listed in the Employer’sLetterof

TheIntendedCompletion Dateisthedateonwhich it is intended thatthe Contractor

shallcompletetheWorks.TheIntended CompletionDateisspecified in the Contract Data. The

Intended Completion Date may be revised only by the Engineerbyissuing extension oftime.

Sign.of the Contractor Sign. of the Executive Engineer

Materials areallsupplies,includingconsumables,used bythecontractorfor incorporation in

Plantisany integral partoftheworkwhichistohavemechanical,electrical, electronic

orchemical orbiological functions.

TheSite is thearea definedas such in theContract Data.

SiteInvestigation Reportsarethosewhichwereincluded intheBidding documentsand

arefactual interpretive reports aboutthesurfaceand subsurface conditions at thesite.

Specifications mean theSpecificationsof theworksincludedintheContract

andanymodification oraddition madeorapprovedbythe Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor

shallcommenceexecutionoftheworks.Itdoesnotnecessarily coincide with anyofthe Site Possession

A Subcontractor is a person or corporate body whohasaContractwith the

Contractortocarry outapartofthework intheContractwhichincludeswork onthe Site.

TemporaryWorksareworksdesigned,constructed,installed,and removed bytheContractor

which areneeded forconstruction orinstallation oftheWorks.

AVariationis an instruction given bythe Engineer,which varies theWorks.

TheWorks arewhat theContract requires theContractorto construct,install,andturn

overtothe Employer,as definedin theContract Data.

2. Interpretation

2.1 Interpreting theseConditionsof Contract, singular alsomeans plural,male also means

female or neuter and theotherway around.Headinghaveno significance.Wordshave the

normal meaning under the language ofthe Contractunlessspecificallydefined.TheEngineer

will provideinstructions clarifyingqueries about Conditions of Contract.

2.2 IfsectionalcompletionisspecifiedintheContractData,referencesinthe

ConditionsofContracttotheWorks,the Completiondate,and Intended CompletionDateapply

toany Sectionofthe Works(otherthanreferencesto theCompletion Date and Intended

Completiondate forthewholeworks)

2.3 ThedocumentsformingtheContractshallbeinterpretedinthefollowing orderofpriority

(2) Letterof Acceptance,noticeto proceed with works

(3) Contractor’s Bid

(4) Contract Data

Sign.of the Contractor Sign. of the Executive Engineer

(5) Conditions of Contract including Conditions ofContract

(6) Specifications

(8) Bills ofquantities and

(9) AnyotherdocumentlistedintheContractDataasformingpartoftheContract.

3. Language andLaw

3.1 ThelanguageoftheContractandthe law governing theContractare statedin theContract

4. EngineersDecisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters

between theEmployerandthe Contractorinthe role representingthe Employer.

5.1 TheEngineermaydelegateanyofhisdutiesandresponsibilitiestoother peopleafter

notifyingtheContractor andmay cancel anydelegationafter notifyingtheContractor.

6. Communications

6.1 Communications between partieswhich arereferred tointheconditionsare effective

onlywhen in writing. Anotice shallbe effective only whenitis delivered (in terms ofIndian

7. Sub-Contracting

7.1 TheContractormay subcontractany portionofwork,uptoalimitspecified in

contractdata,with theapproval of theengineer butmay notassignthe Contract without the

approval of the Employer in writing. Subcontracting shall not alternative

theContractor’sobligations. Sub-contractingof supplyor specific items ofwork is not

7.2 Thesub-contractormustberegisteredin appropriateclassandcategoryfor the part of workto

besubcontracted.

8. Other Contractors

8.1 The Contractorshall cooperateandshare the Sitewithothercontractors,

publicauthorities,utilitiesand theEmployerbetweenthedatesgiveninthe Scheduleofother

Contractor.TheContractors shall refer tointheContract Data, also provide facilities and

services for them as described in the Schedule.Theemployer may modify thescheduleof

other contractorsand shall notifythecontractorofanysuchmodifications.

9.1 TheContractor shallemploy thekey personnelnamed intheScheduleof Key Personnel

Referred tointheContractDatatocarry outthefunctionsstated intheScheduleorother

Sign.of the Contractor Sign. of the Executive Engineer

personnelapproved by theEngineer.TheEngineer will approveany proposed replacementof

key personnel onlyif their qualifications,abilities,and

relevantexperiencearesubstantiallyequaltoor betterthan thoseofthepersonnel listedin

9.2 IftheengineeraskstheContractortoremoveapersonwhoisamemberof theContractor

Stafforhisworkforcestating thereasons theContractorshall ensurethat the person leaves the

Site within sevendays andhas nofurther connection with theworkin theContract.

10. Employer’s andContractors Risks

10.1 TheEmployercarriestheriskwhichtheseContractstatesareEmployer’s risks,and the

Contractor carriestheriskswhichtheseContractsstatesare Contractors risk.

11. Employer’s Risks

11.1 Theemployerisresponsiblefortheexceptedriskswhichare(a) insofar as they directly affect

the execution of the Work,the risks of war,hostilities, invasion,actof foreign enemies,

rebellion, revolution, insurrection or military or usurped power,civilwar,riot commotion

ordisorder (unless restricted to theContractor’semployees),and contamination

fromanynuclear fuel or nuclear waste orradioactive toxic explosive.

12. Contractor’s Risks

12.1 Allrisksoflossofor damagesto physical property and of personalinjury and death which

arise during and inconsequenceof theperformanceof the Contract other than the

excepted risks are the responsibility of the Contractor.

13.1 TheContractorshallprovide,inthejointnamesoftheEmployerandthe Contractor, insurance

coverfromthe Startdatetothe endoftheDefects LiabilityPeriod,intheamountsanddeductible

stated intheContractdata forthefollowingevents which aredueto theContractor’s risks:

(a) Loss ofor damageto theworks,Plant andmaterials,

(b) Loss ofor damageto Equipment

(c) Loss ofor damages ofproperty(expect theWorks,Plant,Materials andEquipment)in

connection with theContract;and

(d) Personal injuryor death.

13.2 PoliciesandcertificatesforinsuranceshallbedeliveredbytheContractorto

theEngineerfortheEngineer’sapprovalbeforetheStartDate. Allsuch insuranceshall

providefor compensationto be payableinthetypesand proportions ofcurrencies requiredto

rectifytheloss or damageincurred.

13.3 If the Contractor does not provide any of the policies and certificates

required,theEmployermay affecttheinsurancewhichtheContractor should have provided

and recover the premiumsthe Employer haspaid from paymentso otherwise

duetotheContractoror,ifnopaymentis due,the payment ofthe premiums shall bea debtdue.

Sign.of the Contractor Sign. of the Executive Engineer

13.4 Alterations to the terms of aninsurance shall not be made without the approval ofthe

13.5 Both parties shall comply with anyconditions oftheinsurance policies.

14. Site InvestigationReport

14.1 The Contractor in preparing the Bid shall rely on any site Investigation

reportsreferredtointheContractData,supplemented byanyinformation availableto

15. Queries aboutthe Contractdata

15.1 Theengineer will clarifyqueries on theContract Data

16. Contractor to Construct the Works

16.1 TheContractorshallconstructandinstalltheworksinaccordancewiththe specification

17. The Works to be completedby the IntendedCompletion Date

17.1 TheContractormaycommenceexecutionoftheWorksontheStartDateand

shallcarryouttheWorksinaccordancewiththeprogrammesubmittedby theContractor,as

updatedwiththeapprovalofthe Engineer,andcomplete them bytheIntendedCompletion date

18. Approval by theEngineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary workstotheEngineer, whoistoapprovethemif they comply with the

Specifications and drawings.

18.2 TheContractorshall beresponsiblefor design oftemporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design

oftheTemporary works.

18.4 The Contractorshallobtainapprovalofthirdpartiestothe designoftheTemporary

workswhererequired.

18.5 AllDrawingspreparedbytheContractorsfortheexecutionofthetemporary or permanentwork

aresubjectto prior approval by the Engineer beforetheir use.

19.1 TheContractorshall beresponsibleforthesafetyofall activities on the Site.

20. Discoveries

Sign.of the Contractor Sign. of the Executive Engineer

20.1 Anythingofhistoricalorother interest or of significant value unexpectedlydiscovered

onthesiteistheproperty of theEmployer.Thecontractor isto notify theengineer of

suchdiscoveriesand carry outtheEngineer’s instructions for dealingwith them.

21. Possessionof the Site

21.1 TheEmployer shallgivepossessionofall partsofthesitetotheContractor.If possessionof a

partisnotgivenbythedatestated intheContractDatathe

Employerisdeemedtohavedelayedthestartoftherelevant activitiesand this will bea

Compensation Event.

21.2 Ifwithin25%ofthetimelimitoftheproject,80%ofpossessionofthesiteis nothanded over

totheContractor,thencontractor/ Employer mayfore-close thecontract.

Contractor/Employer havetoforeclosethework within30 days after lapseof 25%-

timelimitand after 30 daysforeclosure optionwill be closed.

22. Access to the Site

22.1 TheContractorshallallowtheEngineerandanypersonauthorizedbythe Engineeraccesstothe

Site,toany placewhereworkinconnectionwiththe Contractisbeingcarriedout oris intended

to be carried out and toany place wherematerialsorplants are being

manufactured/fabricated/assembled for theworks.

23. Instructions

23.1 TheContractorshallcarryoutallinstructionsoftheEngineerpertaining toworkswhich comply

with theapplicablelaws wherethesite is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accountsandrecords

relatingtotheperformanceoftheContractorandto have them audited byauditors appointedby

theEmployer,ifsorequiredby the Employer.

24.1 IftheContractorisoftheviewthatadecisiontakenbytheEngineerwas either outside the

authoritygiventotheEngineer by theContractorthatthe decision was wrongly taken,

the decision shall be referred to#Superintending Engineer(Higher

Authority)within14 daysof the notificationofthe

Engineer'sdecision.Iftheissueisnotresolved,any party canrefer the matter for

conciliationwithin15 daysfromthedecision givenbythe#SuperintendingEngineer.

24.2 (a) For the work upto Rs.100 Cr., if any of the parties not satisfied with the decision

of the # Superintending Engineer, both the parties have to refer to the Chief

Engineer concern for the conciliation process.

(b) For the work morethan Rs.100 Cr., if any of the parties not satisfied with the

decision of the # Superintending Engineer, both the parties have to refer to the #

Secretary, Roads & Building Department, Government of Gujarat for the

conciliation process.

Sign.of the Contractor Sign. of the Executive Engineer

If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the Contractor

failed to refer claim /disputetotheHigherAuthoritywithin14 daysof thenotificationof the

Engineer'sdecision,theContractor shall not beentitledtoanyadditionalpayment/claim if he

doesn't follow the abovesequence in stipulated time andheshouldnot stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration procedure stated in

the Special Conditions of Contract.

Sign.of the Contractor Sign. of the Executive Engineer

B. TIME CONTROL

27.1 WithinthetimestatedintheContractData theContractorshallsubmittothe

EngineerforapprovalaProgrammeshowing

thegeneralmethods,arrangementsorders,andtimingforalltheactivitiesin

theworksalongwith monthlycash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual progressachieved

oneachactivity and theeffectoftheprogressachieved on

thetimingoftheremainingworkincludinganychangestothesequenceof theactivities.

27.3 TheContractor shallsubmittotheEngineer,for approval updatedprogramme at intervals no

longer thantheperiodstatedintheContractdata. If theContractordoesnot submit an updated

programme with this period, theEngineer may withhold

theamountstatedintheContractdatafromthe nextpaymentafter

thedateonwhichtheoverdueprogramme has been submitted.

TheEngineer’sapprovaloftheprogrammeshallnotaltertheContractor’sobligations.T

heContractormayrevisetheprogrammeand submitittothe Engineeragainatany

time.Arevisedprogrammeistoshowtheeffectof Variations and Compensations events.

28. Extensionof the IntendedCompletion Date

28.1 TheEngineershallextendtheIntendedCompletionDateifacompensation Event occurs or

a Variation is issued which makes it impossible for completionto beachieved by

theIntendedCompletionDatewithoutthe Contractor takingstepsto accelerate the

remainingworkandwhichwould causetheContractorto incur additional cost.

28.2 TheEngineershalldecidewhetherandbyhowmuchtoextendtheIntended

CompletionDatewithin35daysofthe Contractorasking theEngineerfora decision upon the

effect of compensation eventorVariationand submitting

fullsupportinginformation.IftheContractorhasfailedtogiveearly warningof delay or has

failed to cooperate in dealingwith delay, the delay by thisfailure shall not be

consideredinassessingthe newIntendedCompletion Date.

28.3 TheEngineer shallwithin14daysofreceiving fulljustificationfromthe

contractorforextensionofIntendedCompletionDaterefertotheEmployer

hisdecision.Theemployer shall innotmorethan21 days communicateto the

engineertheacceptanceorotherwiseoftheEngineer’sdecision. Ifthe

employerfailstogivehisacceptance,the Engineershallnotgrantthe extension

andthecontractormay referthematter under Clause24.1

30. Delays Orderedby theEngineer

30.1 TheEngineermay instructtheContractortodelay thestartor progressofany activity within

Sign.of the Contractor Sign. of the Executive Engineer

31. Management Meetings

31.1 Either theEngineer or theContractor may requiretheother toattend a management

meeting.The businessofmanagement meetingshallbe to

reviewtheplansforremainingworkand todeal with matters raised in accordancewith

theearly warningprocedure.

31.2 TheEngineershallrecordthebusinessofmanagementmeetingsandisto provide copies of his

record tothoseattending themeeting and tothe Employer.Theresponsibility of the

partiesfor actionsto betakenisto be decided by theEngineer Either at the Management

Meeting orafterthe management meetingandstatedin writingto all who

attendedthemeeting.

32. Early Warning

32.1 TheContractoristowarntheEngineerattheearlies opportunity specific likely future events

orcircumstances that may adversely affectthe quality of thework,increasethe

Contractprice or delay the execution of works. The

Engineermayrequirethecontractortoprovide an estimate oftheexpected effect of the

future event or circumstance on the contractprice and completiondate.Theestimate isto

beprovided by theContractorassoonas reasonably possible.

32.2 TheContractorshallcooperatewiththeEngineerinmakingandconsidering

proposalsforhowtheeffectof such aneventor circumstances canbe avoided orreducedby

anyone involved in the work andin carrying out any resulting instruction ofthe Engineer.

Sign.of the Contractor Sign. of the Executive Engineer

C. QUALITY CONTROL

# 33. Identifying Defects/Defectliabilityperiod

33.1: Defectliabilityperiod:Thecontractorshallberesponsibletomakegoodand remedy at his

ownexpenseanydefectwhich maydevelop ormay benoticed beforethe period mentioned

hereunderfrom thecertified dateof completion. TheEngineer

inchargeshallgivethecontractor anoticeinwriting aboutthe defectsand

thecontractorshallmakegood thesamewithin15daysofreceipt of thenotice.Inthecaseof

failureonthe partof thecontractor,the Engineer- in-chargemayrectifyorremoveorre-

executetheworkattherisk&costof thecontractor.TheEngineer-in-chargeshallbeentitled

toappropriatethe wholeorany partof theamountof securitydeposittowardstheexpenses,if

any,incurred by himin rectification,removalorre-execution.TheDefects Liability

periodshall beas under….

(a) For all works costing up to Rs.50,000(amount put to tender), the period shall be

Months from the certified date of completion.

(b) For all works costing more than Rs.50,000 and up to Rs.1 crore(amountput

tender),the period shall be 12 (Twelve)months from the certified date of

completion or one monsoon,which ever is later.

(c) Formajorprojects costingmore thanRs. 1crore, the periodshallbe 36Monthsfrom

thecertified dateof completionwhich should includethree monsoons.

(d) For originalbuildingworksthedefectliability periodwillbe4years or

elapseof4monsoonperiodfollowingdateof possessionof building takenover by

useragency followingthecertified date ofcompletion,whicheveris later.

For thepurposeofdeciding themonsoonperiod,the30th September shall be

treatedas thelast date.

Modified videR&BDCircularNo. PAC–11–102008–2076–

Ndated31/8/2009,PRCH/102013(2976)2759-N, Dated 27/05/2013 and Circular

No.TNC/10/2016/Clause17A(Correction/(1)CDated 12/05/2016]

33.2 Freemaintenanceguarantee period for

worksofRoad/Bridgeconstruction

(a) Forresurfacingworkofroad freemaintenanceguaranteeperiod oneyearfrom thedate

(b) Incaseof widening of theroad/strengthening of theroad/bridge,the

contractorshallhavetogivefouryearsfreemaintenanceguarantee from

thecertifieddateofcompletion.Duringthisperiodthecontractorshall visitthesite

everysixmonthsalongwiththeconcerned SectionOfficer/ Deputy ExecutiveEngineer and

willexaminethework alreadycarriedout inthiscontractlikeroad

work,junglecutting,sideshoulders,sidegutter, roadfurniture,pattaetc.andwillprepareKm.

wiseinspectionreportduly signed by allconcerned and anydefectobserved

shallbedonewithin 15 days by thecontractorathisrisk and costas per thedirectionof

Engineer in charge. The contractor needs to do videography of these visitsand

requiresubmittingatthetimeofreleaseof FMG.IfB.T.thesurfaceduring

themaintenanceperiod of 4 yearsisworn out then agency shallhaveto providerenewal

coatingas pertenderitem asdirectedbythe Engineer– in- charge. The amount equivalent

to 5% of each running bill shall be withheld and will bereleased after

thefreemaintenanceguarantee period (i.e.4 years) is over.

Sign.of the Contractor Sign. of the Executive Engineer

However,thisamountshall bereleased againstfixed depositor bank guarantee pledge

inthenameof ExecutiveEngineer after completion certificate of workis issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant

clauseforthematerial in question.

(2) 2%oftheamounteligibleforthepaymentobituminousitemsshallbe withheldtill the

miscellaneousitemslike earthworkinembankment/ cutting

forsideshoulders,sidegutters,kilometer/indicator/guard

stones,signboardsetc.arecompletedinallrespectbythecontractor. After

completionofthemiscellaneousitems,theabovesaid 2%withheld amount shall

bereleased.(Govt.ofGujarat's G.R.No.: TNC-10-2013-3(Part-3)/C,Dtd.13/12/2013).

(3) VideographyforthesurfaceunderMaintenanceGuarantee is to bedone asper Govt.letter

No.: SSR/10/2015-16/26/C, Dtd.26/11/15for thework costingmorethan Rs.5.00Crore.

(4) Setting upofadequate laboratory&deployment ofqualityengineers.

Thecontractor shallhavetosetupthelaboratory withadequate equipment.Tillthesetting

upof adequatelaboratory iscompleted &reported ofthistotheengineer

(subjecttodueverificationby engineer’s representative) by contractor

inwriting,Rs.2,00,000/-shall bewithheld. Thequalifiedquality

Engineershallbedeployedexclusivelyforthis contract by thecontractors.If quality

Engineer isnotdeployed by contractorwithinone monthafterthedate

ofworkorder,theamount equivalenttoRs.20,000per month shall berecoveredtilltheactual

deploymentofqualityengineer.Theamount sorecoveredtowardsthe deployment

ofqualityengineers shall not berefunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C,dtd.31/05/07beforefinal bill is paid.

(6) Maintenanceduring Construction

Period:DuringtheConstructionPeriod,theContractorshallmaintain,athis own risk and

cost,theexisting lane(s)oftheroads so that the traffic worthiness and safety

thereofareatnotime materially inferior ascompared totheir condition10(ten)days

priortothedateoftheAgreement,and shall undertakethenecessary repair and

maintenanceworksfor this purpose; provided

thattheContractormay,athiscost,interruptand diverttheflow

oftrafficifsuchinterruptionand diversionisnecessary fortheefficient progress of works

and conforms to Good Industry Practice; provided

Sign.of the Contractor Sign. of the Executive Engineer

further that such interruption and diversion shall be undertaken by the Contractor only

with the prior writtenapproval of the Executive Engineer

whichapprovalshallnotbeunreasonably withheld.For theavoidanceof doubt, it is agreed

that the Contractor shall at alltimesresponsiblefor ensuring safe operation of the road.

33.3 TheEngineershallchecktheContractor’sworkandnotifytheContractorof any

defectsthatarefound.Suchchecking shallnotaffecttheContractor’s responsibilities the

Engineer may instruct the Contractor to search for a

DefectandtouncoverandtestanyworkthattheEngineerconsidersmay havea Defect.

34.1 IftheengineerinstructstheContractortocarry outatest not specified inthe

Specificationtocheckwhether any work has a Defect and the test shows that

itdoes,theContractorshall pay forthetestand any samples.If thereisno defect thetest shall

beaCompensation Event.

34.2 #1%oftheamountof workdoneshouldbedeductedfromR.A.Billofthe contractorfortesting

thequalityofmaterial workmanship,irrespectiveof actual charges.

34.3 Agencyhastoestablishtesting laboratory onsite for the various test to be carried

outinthework for this purposeagency shall construct apukkalaboratory buildingwith all

facility on site at location specified by the engineerin charge.

35. Correctionof defects

35.1 TheengineershallgivenoticetotheContractorofanydefectsbeforetheend

ofthedefectsLiabilityPeriod,whichbeginsatCompletionandisdefinedinthecontractdata.Th

e DefectsLiabilityPeriodshallbeextendedforaslongas Defects remain to becorrected.

35.2 Every timenoticeofaDefectisgiven,theContractor shallcorrectthenotified defect within

thelength oftimespecifiedbythe Engineer’s notice.

36. UncorrectedDefects

36.1 IftheContractorhasnot corrected a defect within the time specified in

theEngineer’snotice,the Engineerwill assess the cost of having theDefect

corrected,andtheContractor will paythis amount.

Sign.of the Contractor Sign. of the Executive Engineer

37. Bill of Quantities

37.1 The bill of Quantities shall contain items fortheconstructions,installation, and

testingandcommissioning workto bedone bytheContractor.

37.2 ThebillofQuantitiesisused tocalculatetheContractprice.TheContractor is paid

forthequantity oftheworkdoneatthe rateintheBillofQuantitiesfor each item.

38. Change intheQuantities

38.1 TheEngineershallhavepowertomakeanyalterations in or addition tothe

originalspecifications, drawings,designsandinstructionsthatmayappearto himto

benecessary or advisableduring theprogressof theworkand the contractor shall bebound

tocarry outthework inaccordancewithanyinstructioninthisconnectionwhichmay

begiventohiminwriting signed by the Engineer and such alterationshall

notinvalidatethecontractand any additional workwhichthecontractor may bedirected

todointhemanner abovespecified aspartofthework shall becarried outby thecontractor on

thesameconditionsin allrespectsonwhich he agreed to do the main work andat thesamerate

asarespecifiedin thetender forthemain

work.Exceptthatwhenthequantityofanyitemexceedsthequantityasinthe tender bymorethan

130%,thecontractorwill bepaid forthequantity in excessof130%,atthe rateenteredin

theSORoftheyearduring whichthe excess in quantityis first executed.

39.1 All Variations shall be included in updated programmesproduced by theContractor.

40. Payments for Variations

40.1 Iftheadditionaloralteredworkincludesanyclassofworkforwhichnorate isspecified

inthiscontract,thensuch classof work shall becarriedoutas under.

(i) Attheratederivedfromtheitemwithin thecontractwhichiscomparableto theoneinvolving

additionaloraltered class ofwork;where there are more thanonecomparable

items,theitemofthecontractwhichisnearestin comparisonwithregard to class or classes of

the work involved shall be selected and thedecisionoftheSuperintending Engineerasto the

nearest comparable itemshall befinal andbindingon thecontractor.

(ii) Iftheratecannotbe derived inaccordancewith(i)above,suchclassofworks

shallbecarriedoutattherateenteredintheScheduleofRatesofthedivision

Sign.of the Contractor Sign. of the Executive Engineer

for theyear inwhich thetender wasreceived,increased or decreased by the

percentagebywhichthetenderamountis moreorlessascomparedtothe

amountarrivedattheratesinthe“Scheduleof Rates”of theDivisioninthe year inwhich

thetender wasreceived.If the Scheduleof ratesof theDivision

doesnotcontainalltheitems,thepercentageincreaseordecrease ofthe tendershall be

calculated considering suchitemswhichwereincluded inthe “Scheduled Rates”of

thedivisionfortheyearand for materials consumed on such item the rate to be charged

would be the basic rate taken in to accountfor fixingtherate in S.O.R.referredto above.

(iii) Ifitisnotpossible toarriveattheratefrom(i)and (ii)above,suchclassof workshall becarried

outattheratedecided by the competent authority on the basisof detailed rateanalysisafter

hearing thecontractorbefore a CommitteeoftwoSuperintendingEngineers stationed at the

same place or thenearest place.

40.2 If theadditional or altered work,forwhich no rate is entered inthe “Schedule of Rates”of

theDivisionisordered to becarried outbefore the rate

agreedupon,thenthecontractorshallwithinsevendaysof the date of receipt by him

oftheordertocarry outthework,informtheEngineer– in – chargeoftherate,

whichitishisintention tochargeforsuchclassofworkandiftheEngineerin charge

doesnotagreetothisrates,heshallbynoticeinwritingbeat liberty

tocancelhisordertocarryoutsuchclassofworkandarrangetocarryitout insuchmanner ashe

may consideritadvisable,provided alwaysthatifthe contractor shallcommencework or incur

anyexpenditure in regard thereof before the rates shall have been determined as

lastly herein before mentioned, then in such cases he shall only be entitled to be paid in

respect of theworkcarriedoutorexpenditureincurredby him prior tothe dateof the

determinationof therate aforesaid according tosuchrateor ratesasshall befixed by

theEngineer-incharge.Inthe event of the dispute, the decision of the

SuperintendingEngineeroftheCircleshallbefinal.

Where,however,theworkistobeexecutedaccordingtothedesigns,drawingsand

specificationsrecommended bythecontractorand accepted by

thecompetentauthority,thealternationabovereferred to shall bewithinthe scopeofsuch

designs, drawings andspecifications appendedto thetenders.

Thetimelimitforthecompletionoftheworkshallbeextendedin the

proportionthattheincreaseinthecostoccasioned by alterationsbears the costof theoriginal

work and thecertificateof the Engineer-in-chargeasto such proportion shall befinal

41. CashFlow Forecasts

41.1 Whentheprogrammeisupdated,thecontractoristoprovidetheengineer with an updatedcash

Sign.of the Contractor Sign. of the Executive Engineer

42. Paymentcertificates.

42.1 TheContractor shallsubmittotheEngineer monthly statementsof the estimatedvalueofthe

workcompletedlessthecumulativeamountcertified previously.

42.2 TheEngineershallchecktheContractor’smonthlystatementwithin14days and certify

theamountto bepaid totheContractor after takingintoaccount

anycreditordebitforthemonthinquestion inrespectofmaterials forthe

worksintherelevantamountsandunderconditionssetforthinsub-clause32.3oftheContract

Data (securedAdvance).

42.3 Thevalue ofworkexecutedshall bedeterminedbythe Engineer.

42.4 Thevalueofworkexecutedshallcomprisethevalueofthequantitiesofthe items in theBill of

Quantities completed.

42.5 Thevalueofwork executed shallincludethevaluationofvariationsand compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or

reducetheproportionofanyitem previouslycertifiedinanycertificateinthe light of later

43.1 Paymentsshallbeadjustedfordeductionsforadvancepayments,retention, other recovery in

terms of thecontractandtaxesatsource,asapplicable

underthelaw.TheEmployershallpaytheContractortheamountscertified bythe Engineer

within28 daysofthedate ofeach certificate.

43.2 PaymentofGST(prevailingrates)ontheamountpayableunderthecontract totheContractorwill

bemade by the Employer.Hence,itistheresponsibility ofthecontractorto paytheGSTto

theconcerned Authority.

43.3 Itemsoftheworksforwhichnorateorpricehasbeenenteredinwillnotbe

paidbytheEmployerandshallbedeemedcoveredbyotherratesandprices in theContract.

44. Compensationevents

44.1 The following are compensation Events unless they are caused by theContractor:

(a) The Employer does not give access to a part of the Site by the sitePossession date statedin

Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed beyond

theIntended CompletionDatethenAuthority willapprove EOT with eligible

contractualpriceescalation.

Sign.of the Contractor Sign. of the Executive Engineer

45.1 Therates quoted by the Contractormustbeinclusiveofalltaxesprevailing on duedateof bid

submissionexceptGST. However,any subsequent changes in thetax structureby

Governmentafter duedateof bid submissionwill be compensated (+/-) onavailability or

submissionof actual documentation. Contractor will have to intimate Engineerregarding

changes occurred inthe tax structureafterbidsubmission.If thecontractor failsto

providesuch informationand if any financial obligationmay arise due to changes in tax

structure,samewill berecoveredfrom thecontractor.

45.2 GSTwillbepaidseparatelyonthebills.Hence,itistheresponsibilityofthe contractorto

paytheGSTto theconcerned Authority.

46. Currencies.

46.1 All payment shall bemadein Indian Rupees.

47. Price Adjustment

47.1 Contractpriceshallbeadjustedforincreaseordecreaseinratesandpriceof

labour,materials,fuelsand lubricants in accordance with the followingprinciples

andprocedures andas per formulagiven in thecontract data:

(a) Thepriceadjustmentshallapplyfortheworkdonefromthestartdate

giveninthecontractdatauptoend oftheinitialintended completiondate or extension granted

by theEngineer and shallnotapply tothework

carriedoutbeyondthestipulatedtimeforreasonsattributableto the contractor.

(b) Thepriceadjustmentshallbedeterminedduringeachmonthfromthe formulagiven in

thecontract data.

(c) Followingexpressionsandmeaningsduringtotheworkdoneduringeachmonth

R=Total value of work doneduringthe month. Itwouldinclude the amount ofsecured

advancegranted, ifany, duringthe month lesstheamountofsecuredadvance

recovered,ifanyduringthemonth. Itwillexclude value for works executed under variations

for which price adjustment will be worked separately based on the terms mutuallyagreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractorisnot

coveredbytheprovisionsofthisorotherclauseinthe contract,theunitratesand prices included

inthecontractshall bedeemed to include amounts to coverthe contingency such other riseor

48.1 The Employer shall retain from each payment due to Contractor the proportionstated

intheContractDatauntilCompletionof thewholeof the Works.

Sign.of the Contractor Sign. of the Executive Engineer

48.2 OnCompletionofthewholeofthe Work half the total amount retained isrepaid

48.2 OnCompletionofthewholeofthe Work half the total amount retained isrepaid

totheContractorand half whentheDefects Liability Period has passed and

theEngineerhascertified thatallDefectsnotified by theEngineertothe

Contractorbeforetheendofthis periodhavebeen corrected.

48.3 Oncompletionofthewholeworks,thecontractormaysubstitute retention money with an “on

demand”Bank guarantee.

Incase,ContractorrequestsforrefundoftheRetention Money deducted bythe

Employer under the provisionof thisclause,Employer shall consider the said request of the

Contractor provided that the refund hereundershallbemadeintranches ofnotless

than1%(OnePercent)ofthe Contract Price and Contractor furnishes an irrevocable and

unconditional Bank guaranteefor an equal amount substantially intheformatofBank

GuaranteeforPerformance Guarantee Enclosedwith SBDand validupto60 daybeyond the

scheduled /extendedDefects Liability Period.Oncompletion

ofthewholeworks,thecontractorhas however an option tosubmit afresh irrevocableand

unconditional Bank Guaranteefor an amount equal to5%of thetotal

valueofworkexecutedsubstantiallyin theformat ofBankGuarantee

forPerformanceGuarantee enclosed with SBD and validupto 60daysbeyond the Defect

Liability Period and yet refund the Retention Money Bank Guarantee submitted for

refundofRetention Money.

49. LiquidatedDamages

49.1 TheContractorshallpay liquidated damages to the Employer at the rate perday stated

intheContractDatafor eachday thattheCompletionDateislater thantheIntended

CompletionDate(for thewholeworksor themilestoneas stated

inthecontractdata).Thetotalamountofliquidated damages shallnot exceed

theamountdefined inthe ContractData.The Employermay deduct liquidated damages from

paymentduetotheContractor.Paymentof liquidated damages does not affect

theContractor’s liabilities.

49.2 IftheIntendedCompletionDateisextendedafterliquidateddamageshave

beenpaid,theEngineershallcorrectanyoverpayment of liquidateddamages by theContractor

by adjusting thenextpaymentcertificate.TheContractor shallnotbeentitle for any interest on

the over paymentcalculated fromthe date ofpayment to thedate of repayment.

49.3 Ifthecontractorfailstocomplywiththetimeforcompletion as stipulated in thetender,then

thecontractorshallpaytothe employer therelevant sum stated intheContractDataas

Liquidated damagesfor such default and notas penalty for everydayorpartof day

whichshall elapse between relevant timeforcompletionandthedate stated in the taking over

certificate of the whole oftheworksontherelevantsection,subjecttothe limit state in the

Theemployer may,without prejudice to any other method ofrecovery

deducttheamountofsuchdamagesfromany monies due tobecome due to

thecontractor.Thepaymentordeductionofsuchdamagesshallnotrelieve

Sign.of the Contractor Sign. of the Executive Engineer

thecontractorfromhis obligation to complete the workson from anyotherof his obligations

and liabilities under the contract.

49.4 If,beforetheTimeforCompletion of thewholeof theWorksor,if applicable

anySection,aTakingOverCertificatehasbeen issuedforanypartofthe Worksor

ofaSection,theliquidated damagesfordelay incompletionofthe remainder oftheWorksor of

thatSectionshall,for anyperiod ofdelay after thedatestated insuchTaking– Over-

Certificate,and inthe absence ofalternative provisions in the Contract, be reduced in the

proportionwhichthe valueoftheparts certifiedbears the value of thewholeof theWorksor

Section, asapplicable.TheprovisionsofthisSub– clauseshallonly apply tothe rate

ofliquidated damages andshall not affect the limit there of.

50.1 Ifthecontractorachievescompletionofthewholeoftheworkspriortothe intended

CompletionDateprescribed inContractDatatheEmployershall pay tothe contractor a sum

stated inContractDataasbonusforeverycompleted monthbutsubjectedtomaximum

amount asstatedin ContractData; which shallelapse betweenthedateof completionof all

itemsofworksas stipulatedinthecontract, including variation order bytheEngineerand

thetime prescribedin Clause17.

50.2 BonusshallbepaidonlytoworksamountingtoaboveINR5crorewithtime limitoftheworksis

equal or more than 6months.Thebonuswouldbepaid as under

% of Time Saved % of Initial Contract Price

entitledforBonus

Less than 10% 0%

51. Advance Payment.

51.1 TheEmployershallmakeadvancepayment(nottobepaidlessthantwo installments

exceptinspecialcircumstances for which the reason to be

Recordedinwriting)totheContractoroftheamountsstated inthe Contract Date by the

date stated in the Contract Date, against provision by the Contactor of an

Sign.of the Contractor Sign. of the Executive Engineer

Unconditional BankGuarantee Formatbya bank acceptable to the Employer in

amounts and currencies request at least

110%oftheadvancepayment.Theguaranteeshallremain effective until the

advancepaymenthas beenrepaid,buttheamountoftheguaranteeshallbe progressively

reduced the amountrepaid bytheContractor.The Mobilization Advance Would

Bedeemed interest bearing advance atan interest rate of 10% to becompounded,

51.2 TheContractoristousetheadvancepaymentonlytopayforEquipment, plantand

Mobilization expensesrequiredspecificallyforexecutionofthe Works. The

Contractor shalldemonstrate that advancepaymenthasbeen

usedinthiswaybysupplyingcopiesof invoice or other documents to the engineer.

51.3 Theadvancepaymentshallberepaidbydeduction proportionate amountfrom

paymentsotherwiseduetothe Contractor,followingthescheduleof completed

percentages oftheWorksonapaymentbasis.Noaccount shallbe

takenoftheadvancepaymentorit repayment assessing valuation ofwork done,

variations, price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids)

shallbeprovidedtotheEmployer no later thanthedatespecifiedinthe Letter

ofAcceptanceand shall beissued in an amount andformand byabank or surety

acceptable to theEmployer,anddenominated inIndianRupees.The

performanceSecurityshallbevalid until date 60 days from the date of expiry

ofDefects Liability Period and theadditionalsecurity forunbalanced bids shall be

valid until date 28 days from the date of issueof thecertificate ofcompletion.

54. CostofRepairs.

54.1 LossordamagetotheWorksorMaterialstobe incorporated in theWorks betweenthe

Startdate andthe endofDefectsCorrectionperiodsshall be remedied by theContractor

attheContractor’scostif thelossordamages arises from theContractor’s acts

Sign.of the Contractor Sign. of the Executive Engineer

E. FINISHINGTHECONTRACT

55.1 TheContractorshallrequestthe EngineertoissueaCertificate ofCompletion

oftheworksandthe Engineerwilldosoupondecidingthattheworkis completed.

56. Taking Over

TheEmployershalltakeovertheSiteandtheWorkswithinsevendaysoftheEngineerissu

inga certificate of Completion.

57. Final Account

57.1 TheContractorshallsupplytotheEngineeradetailedfinalaccountofthe total amount that

57.1 TheContractorshallsupplytotheEngineeradetailedfinalaccountofthe total amount that

theContractorconsiders payableas full andfinal settlement of all claims under the

Contract for items before the end of the Defects Liability Period.TheEngineer shall

issueaDefect Liability Certificateand certifyanyfinal paymentthatisdue tothe

Contractorwithin56 daysof receivingtheContractor'saccount if it is corrected

complete.Ifitisnot,the Engineershallissuewithin56daysaschedulethatstatesthescope

ofthe correctionsoradditionsthat arenecessary.IftheFinalAccount isstill unsatisfactory

after ithas beenresubmitted,theEngineer shalldecideonthe amountpayabletothe

Contractorandissueapaymentcertificate,within56 days of receivingtheContractor’s

revisedaccount.

57.2 Ifreversal is characteristicoftender(L1 becoming L2)onaccountofexcesses and

savingsinfinalaccountisobserved,theEngineer/Employer shall beat liberty

torestrictthefinal paymentof BOQitemstothelowestamount

evaluatedofthebidsconsideringthefinal quantities andtherates quoted including the

rebate if any.Paymentofvariationitemsshall howevermake at the rates approved by

the Employer, within 90 days from the physical completion of work.

58. Operating andMaintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are

required,theContractor shallsupply them by thedatesstated intheContract data.

58.2 IftheContractordoesnotsupplytheDrawingsand/ormanualsbythedates stated

intheContractdata,ortheydonotreceivetheEngineer’sapproval,the Engineer shall

withhold the amount stated in the Contract Data from payments dueto theContractor.

59. Termination

59.1 The Employer or theContractor may terminatetheContractif theother party causes a

fundamental breach oftheContract.

Sign.of the Contractor Sign. of the Executive Engineer

59.2 FundamentalbreachesofContractinclude,butshallnotbelimitedtothe following:

1. The contractor stops work for 28 days when no stoppage of work is

shownonthecurrentprogrammeandthestoppagehas not been authorizedbythe

2. TheEngineerinstructs theContractortodelaytheprogressoftheWorks andthe

instructions are not withdrawn within 28 days;

3. TheEmployer or theContractor is made bankruptgoesinto liquidation otherthan

fora reconstructions oramalgamation.

4. ApaymentcertifiedbytheEngineerisnotpaidbytheEmployertotheContractor within

56days ofthedateofthe Engineer’s certificate.

5. TheEngineergivesNoticethatfailureto correct particular Defect is afundamental

breach of Contract and the Contractor fails to correct it within a

reasonableperiod of time determined bythe Engineer;

6. TheContractor does not maintain a securitywhich is required;

7. TheContractorhasdelayedthecompletionofworksbythenumberof

daysforwhichthemaximumamountofliquidated damagescanbe paid as definedin

theContract data;and

8. If theContractor,inthejudgmentof the Employer hasengaged incorrupt or

fraudulent practices in competing fororin executingtheContract.

For the purposeof this paragraph: “corrupt practice”means the

offering,giving,receiving or soliciting of anything of valueto influencethe

actionofapublic official in the procurement processcontract execution.

“Fraudulentpractice” means misrepresentation of facts in ordertoinfluence a

procurement processor theexecutionofacontracttothedetrimentof the borrower,and

includes collusive practice among Bidders(prior to or for bid submission) designed

to establish bid prices at artificial non-competitive levels to deprivethe Borrower of

the benefits of free andopen competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineerforacauseotherthanthoselisted under SubClause59.2above,the Engineershall

decide whether the breach is fundamental ornot.

59.4 Not with standing theabove,theemployer may terminatetheContractfor convenience.

60. Payment uponTermination

60.1 IftheContractis terminated because of a fundamental breach of Contract by

theContractor,the Engineer shall issueaCertificatefor thevalueof thework done less

advance payments received up to the date of the issue of thecertificate,

Sign.of the Contractor Sign. of the Executive Engineer

lessother recovery due in terms of thecontract,lesstaxesdueto deducted at source as

per applicable law andless the percentage to apply to thework notcompleted

asindicated intheContractdata.Additional Liquidated Damagesshall notapply.If

thetotal amountduetothe Employer exceedsanypayment

duetotheContractorthedifferenceshallbeadebt payableto the Employer.

60.2 IftheContractisterminatedattheEmployer’sconvenienceorbecauseofa

fundamentalbreachofContractbytheEmployer,theEngineershall issuea certificatefor

thevalueof theworkdone,thecostof balancematerial brought by the contractor

andavailable at site, the reasonable cost of removal of equipment,repatriationof

theContractor’s personnel employed solely onthe

works,andtheContractor’scostofprotectingandsecuringtheWorksand

lessadvancepaymentreceived uptothedateofthecertificate,lessother

recoveriesdueintermsofthecontract andlesstaxesdueto deductedat sourceas

perapplicablelaw.

61.1 AllmaterialsontheSite,PlantEquipments,Temporary Worksand Worksare deemed to

bepropertyoftheEmployer,iftheContractisterminatedbecause ofa Contractor’s default.

62. Release from Performance

62.1 IftheContract is frustrated by the outbreak of war of any other event outsidethecontrol

of either the Employer or theContractor the EngineershallcertifythattheContracthas

beenfrustrated.TheContractor shallmaketheSite Safe and Stop Work as Quickly as

Possible afterreceiving thiscertificateandshallbepaidforallworkcarriedoutbefore

receiving it and forany workcarriedout afterwards to which commitment was made.

Sign.of the Contractor Sign. of the Executive Engineer

F. SPECIAL CONDITIONSOF CONTRACT

TheContractorshall,unlessotherwiseprovided intheContract, make

hisownarrangementsfortheengagementofallstaffandlabour,localor other,andfor their

payment ofhousing,feedingandtransport.

TheContractor shall,if required by the Engineer,deliver tothe Engineer return

in detail, in such form and at such intervals the Engineer may prescribe,showing

thestaffand thenumbersoftheseveralclassesof labourfromtimetotimeemployed by the

Contractor onthesiteand such otherinformation as the Engineermay require.

64. COMPLIANCEWITH LABOUR REGULATIONS

Duringcontinuanceofthecontact, theContractorand hissub- contractor

shallabideatalltimes by allexisting labour enactmentsand rules made

thereunder,regulations,notification andbylaws of the State or central Governmentor

localauthority and any other labour law (includingrules),

regulations,byelastomersbepassed or notificationsthatmay beissued

underanylabourlawinfuture either by theStateortheCentralGovernment

orthelocalauthority.Salientfeaturesofsomeofthemajorlabourlawsthat areapplicableto

theconstruction industry are given below.TheContractor shallkeeptheEmployer

indemnified incaseany actionistakenagainstthe

Employerbythecompetentauthorityonaccountofcontraventionofanyof the provisions

of any Act or rules made thereunder, regulations or notificationsincluding

amendments.Ifthe Employeriscaused to pay or reimburse,such amountsasmay

benecessary tocauseor observe,or for observanceoftheprovisions stipulated

inthenotifications/bye laws/Acts/Rules/regulations including amendments,ifany,on

thepartofthe Contractor,the Engineer/employer shall havetherighttodeductanymoney

duetotheContractor including isamount ofperformancesecurity.The

Employer/Engineer shall also havetherightto recoverfromtheContractor any

sumrequired or estimated to berequired for makinggood thelossor

damagesufferedbytheEmployer.

The Employees oftheContractorandthe Sub-Contractorin no caseshall be

treatedas theemployees ofthe Employerat anypoint to time.

Sign.of the Contractor Sign. of the Executive Engineer

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE

TOESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTION WORK

A) WorkmenCompensationAct1923:-TheActprovidesforcompensationin

caseofinjurybyaccident arisingout ofand duringthecourseofemployment.

B) PaymentofGratuityAct.1972:- Gratuity Is Payable toan employee under theActon

Satisfaction Ofcertain conditions on separation of an employee has completed

5yearsserviceor moreondeath,therateof15dayswagesfor every

completedyearofservice.TheActisapplicabletoallestablishmentsemploying

10ormore employees.

C) EmployeesP.F.andMiscellaneousProvisionAct1952:-TheActProvidesfor

monthlycontributions bythe employer plusworkers@ 10%or 8.33%The benefits

payableundertheAct are:

1. Pension or familypension on retirement or death,as thecasemaybe.

2. Deposit linkedinsuranceon thedeathin harness oftheworker.

3. Payment ofP.F. accumulation on retirement/deathetc.

D) Maternity Benefit Act 1951:-The Act provides for leave and some other benefits to

women employees in caseofconfinement ormiscarriageetc.

E) ContractLabour(Regulation&Abolition)Act1970:- TheActprovidesfor certain welfare

measures to beprovided by theContractortocontractlabourand incasethe

Contractorfailstoprovide,the samearerequiredtobe provided,by thePrincipal Employer by

Law.Theprincipal Employerisrequired totake CertificateofRegistrationand

theContractorisrequiredtotakelicensefromthe designated

Officer.TheActisapplicabletotheestablishmentsor Contractor of Principal Employer, if

they employ 20ormorecontract labour.

F) MinimumWagesAct1948:-TheEmployerissupposedtopaynotlessthanthe

MinimumWagesfixedbyappropriateGovernmentasperprovisions oftheAct,if

theemploymentisascheduled employment.Constructionof Building,Roads, and Runways

arescheduledemployment.

G) PaymentsofwagesAct1936:-It lay down to by whatdatethewagesareto

bepaid,whenitwillbepaidandwhatdeductionscanbemadefromthewages oftheworkers.

H) Equal remunerations Act1979 :- The Act provides for payment of equal

wagesforworkofequalnaturetoMaleandFemaleworkersand for notmaking discrimination

against female employees in the matter oftransfer,training and promotions etc.

I) PaymentsofBonusAct1965:-TheAct isapplicabletoallestablishments

employing20ormore employees. The Actprovidesforpaymentsofannual bonussubjectto

aminimumof8.33%ofwagesandmaximumof20%ofwages toemployeesdrawingRs.3500/-

permonthorless.Thebonusto bepaidto employeesgetting Rs, 2500/-per month or

aboveRs.3500/-per month shall be workedoutbytakingwagesasRs.2500/-

permonthonly.TheActdoesnot

Sign.of the Contractor Sign. of the Executive Engineer

Applytocertain establishments.Thenewlyset-upestablishmentsareexempted

forfiveyearsincertaincircumstances.Some oftheState Governmentshave

reducedtheemploymentsizefrom20 to10for thepurpose of applicability of this Act.

J) Industrial Disputes Act 1947:-The Act lays down the machinery and

procedureforresolutionsofIndustrialdisputes, in what situationsa strike or lock-out

become illegal landwhataretherequirementsforlaying offor retrench the employees

orclosing down theestablishment.

K) Industrialemployment(standingOrders)Act1946:-Itisapplicabletoall establishment

employing100 or moreworkmen(employmentsizereduced by someoftheStateand

CentralGovernmentto50).TheActprovidesforlaying down rulesgoverning the conditions

of employment by theEmployer on matters provided in the Act and gets the same

certified by the designatedAuthority.

L) TradeUnionsAct1926:-TheActlaystheprocedureforregistrationoftrade

unionsofworkmenand employers.TheTradeUnionsregistered under theAct havegiven

certainimmunitiesfrom civil andcriminal liabilities.

M) Child Labour (Prohibition &Regulation Act 1986 :-The Act prohibits employment of

children below 14 years of age in certain occupations and processand

providesforregulationofemploymentofchildreninallother occupations andprocesses.

Employment ofChild Labourisprohibitedin Building and Construction Industry.

StateMigrantworkmen’s(RegulationofEmployment&Conditionsofservice)Act1979:

-The Actisapplicable to an establishment which employs 5ormore inter-state

migrantworkmen through an intermediary(whohasrecruited workmen one state

foremployment in the establishment situated in anotherstate).The inter-state migrant

workmen, is a establishment towhich this Act becomes applicable,arerequiredto

beprovide certainfacilities such as housing,medicalaid,traveling

expensesfromhomeuptotheestablishmentandback,etc.

O) TheBuildingandOtherConstructionworkers(RegulationofemploymentandConditio

nsofService)Act1996 andtheCessActof1996:-All the establishmentswhocarry onany

building or other constructionswork and employ 10ormoreworkers arecovered underthis

Act.Allsuchestablishmentsarerequiredtopay cess at the rate not exceeding

2%ofthecostofconstructionasmay bemodified by thegovernment.TheEmployerof

theestablishment isrequiredtoprovidesafety measures the Buildingor construction work

and otherwelfaremeasures,suchascanteens,FirstAid facilities,Ambulance, Housing

accommodationsfor workersnear theworkplace etc. The Employer to whom the Act

applies has to obtain a registration certificate from theRegistering Officers

appointedbytheGovernment.

Sign.of the Contractor Sign. of the Executive Engineer

P) FactoriesAct1948:-TheActlaysdowntheprocedureforapprovalofplans before settingup a

factory, healthandsafetyprovisions, welfare provisions, working

hours,annualearnedleaveandrendering informationregarding accidentsor dangerous

occurrence to designated authorities.Itisapplicableto premisesemploying 10 persons or

more with aid of power or 20 or more persons without theaidofpowers engaged in

themanufacturingprocess.

Q) Royaltycharges :-Thecontractorshallpaytheroyaltytothecompetent authority

asperrule.Theroyaltychargespaidshallbebornebythe

contractorandshallnotbereimbursedbytheEmployer.

R) Following Pollution control Acts and amendments made thereoffrom time

to time shall be applicable.

1. Water(PreservationandcontrolofPollution)Act,1974

2. Air(PreventionandControlofPollutionAct

3. Environmental(Protection)Act1986

The contractor must commit to adoptingEnvironmental

managementplanforbestenergyuse,wastemanagement,thereduction

ofpollutionasinEMS(EnvironmentalManagementsystem)ISO-14001-2015

65. ARBITRATION (GCC Clause 24)

Theprocedure for arbitrationwill beas follows:-

24.1 IftheContractorisoftheviewthat adecision takenbythe Engineer waseither

outsidetheauthority giventotheEngineer by theContractorthatthedecision

waswronglytaken,thedecisionshallbe referredto#Superintending Engineer (Higher

Authority) within 14 days of the notification of the

Engineer'sdecision.Iftheissueisnotresolved,any partycanreferthematter

forconciliationwithin15daysfromthedecisiongivenby the#Superintending Engineer.

24.2 (a) For the work upto Rs.100 Cr., if any of the parties is not satisfied with the

decision of the # Superintending Engineer, both the parties have to refer to the #

Chief Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the partiesis not satisfied with the

decision of the Superintending Engineer, both parties have to refer to the #

Secretary, Roads & Building Department, Government of Gujarat for the

conciliation process. If the disputeis not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor failed to refer a claim / dispute to the Higher

Authority within 14 days of the notification of the Engineer's decision, the

Contractor shall not been titled to any additional payment / claim if he doesn't

follow the above sequence of stipulated time. However, during such period, he

would not stop the work in any case.

Sign.of the Contractor Sign. of the Executive Engineer

Sign.of the Contractor Sign. of the Executive Engineer

Item marked“N/A”donotapplytothis Contract. Clause Reference

withrespect to section

1. The Employers is

Name : Secretary, (R&B) Department, Govt. of Gujarat

Address:2nd FloorBlock No. 14,New Sachivalaya, Gandhinagar

Name of authorized Representative (will be intimated later)

2. The Engineer is TheExecutive Engineer, Panchayat(R&B) Division,

Name of Authorized Representative:Shri.

3. The Defects Liability Period is 12 (Twelve) Months from the date of [CL.1.1&33]

4. The Start Date shall be 1 days for the date of issue of the Notice to [CL.1.1]

proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

3 Months after start of work with the following mile stones:

Milestone dates: [CL.2.2&49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e10% 9 Days.

Milestone 2 i.e40% 36 Days.

Milestone 3 i.e80% 72 Days

Milestone 4 i.e100%90 Days

6. The Site is located at villages of Nakhatrana Taluka viz. Angiya [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of…Building Work…with items as per B.O.Q. The [CL.1.1]

works shall, interalia, include the following, as Specified or as

Site clearance; setting – out and layout; widening of existing carriage way

and strengthening including camber corrections; construction of new road /

Parallel service road; bituminous pavements remodeling / construction of

Junctions, inter sections, busbays, lay-bays; supplying and placing of

drainage Channels, flumes, guard posts and guard other related items;

construction / extension of cross drainage works, bridge, approaches and

other related stones; protective works for roads / bridge; all aspects of

quality assurance of various components of the works; rectification of The

defects in the completed works during the Defects Liability Period;

submission of “As-built’’ drawings and any other related documents; and

other item of work as may be required to be carried out for completing the

work in accordance with the drawings and the provisions of the contract and

to ensure safety.

(B)Bridge Works

Siteclearance;settingout,provisionoffoundations,piersabutments

Andbearing;prestressed/reinforcedcementconcretesuperstructure;

Wearingcoat,handrailings,expansionjoints,approachslabs,drainages

Spouts/ downtake pipes, arrangements for fixing light posts, water

mains, utilities etc; provision of suitably designed protective works;

Providingwing/returnwalls;provisionofroadmarkings,roadsigns

etc.;allaspectsoqualityassurance;clearingthesiteandhandingover

Theworksoncompletion;rectificationofthedefectsduringtheDefects

Liability Period and submission of “As-built” drawings and other

Relateddocuments;andotheritemsofworkasmayberequiredtobe

Carriedoutforcompletingtheworksinaccordancewiththedrawings

Andthe provisionsof thecontractandto Insure safety

(C)OtherItems [CL.1.1]

AnyOtherItemsasrequiredto fulfill allcontractual obligationsasper the Bid

10. The followingdocumentsalso formpartof the Contract: [CL.2.3(9)]

Asperclause 2-3

11. The law which appliesto the Contract isthe lawof Unionof India [CL.3.1]

12. The language of the ContractdocumentsisEnglish [CL.3.1]

13. Limitofsubcontracting 25% of the InitialContract Price [CL.7.1]

14. TheSchedule of OtherContractors [CL.8]

15. TheSchedule of Key Personnel Asper Annex– II to SectionI [CL.9]

16. Theminimuminsurancecoverforphysicalproperty,injuryanddeath [CL13]

IsRs.5lakhsperoccurrencewiththenumberofoccurrenceslimited

Tofour.Aftereachoccurrence,thecontractorwillpay additional

premium necessary to make insurance valid for four occurrences

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be Available from 1st day of Work Order [CL.21]

19. Theperiodforsubmissionofprogrammeforapprovaloftheengineer shall be21 [CL.27.1]

daysfrom theissueofLetterof Acceptance.

20. The periodbetween program updates will be 10.days. [CL.27.3]

21. The amount to be withheld for late submission of an updated programme [CL.27.3]

22. Thefollowingevents shall also beCompensation Events [CL.44]

Substantially adverse ground conditions encountered during the

Courseofexecution ofworknot provided forin the bidding document.

(i) Removal of underground utilities detectedsubsequently

(ii) Significant changes in classification ofsoil requiring additional

mobilization bythecontractor,e.g.ordinarysoil to

rockexcavation,

(iii) Removal of unsuitablematerial likemarsh,debris dumps,

etc.not causedbythecontractor.

Sign.of the Contractor Sign. Of the Executive Engineer

(iv) Artesian conditions

(iv) Seepage,erosion landslide

(v) Rivertraining requiringprotection ofpermanent work

(vi) Presenceofhistorical,archeological orreligious structures,

monuments interfering with theworks

(viii) Restriction ofaccess to groundimposedbycivil, judicial,or

militaryauthority

23. ThecurrencyoftheContract is Indian Rupees [CL.46]

24. The formula(e) foradjustmentof prices areas under: [CL.47]

If any of the commodities like Cement, Steel or Bitumen are not found applicable in a work,

the weight component of that commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb)

as indicated in SBD for the purpose of Price Adjustment} shall be clubbed with the weight

component of ‘Other Material’ (Pm), such that the gross % weight of the components shall

remain as 100%.

R = value of work as defined in Clause 47.1 of Conditions of Contract

(i) Price adjustment for increase or decrease in the cost due to labour shall be paid in

accordance with the following formula:

Adjustment for labourcomponent

VL= Increase or decrease in the cost of work during the month under consideration due

to changes in rates for local labour

L0= The consumer price index for industrial workers for the State on 28 days

preceding the scheduled date of opening of technical Bids as published by Labour

Bureau, Ministry of Labour, Government of India

Li=The consumer price index for industrial workers for the State for the month under

consideration as published by theLabour Bureau, Ministry of Labour, Government

Pl= Percentage of labor component of the work.

Adjustment for cementcomponent.

(ii) Pricesadjustmentforincreaseordecreaseinthecostof cement procuredbythecontractor

Vc=0.85x(Pc/100) xRx(Ci– C0)/C0

Vc= Increaseordecreaseinthecostofworkduringthe

monthunderconsiderationduetochangesin rates forcement.

C0= Theall IndiawholesalepriceindexforOrdinary Portland Cement on28days

precedingthe scheduleddateof openingoftechnical bidas published by

theOfficeof theEconomicAdviser, Departmentfor

PromotionofIndustryandInternal Trade,Ministry ofCommerce &Industry.

Sign.of the Contractor Sign. Of the Executive Engineer

Ci=TheallIndiaaveragewholesalepriceindexforOrdinary PortlandCementforthemonth

underconsiderationas published by Office of the Economic Adviser,

Departmentfor PromotionofIndustryandInternal Trade,Ministry ofCommerce

Pc =Percentageofcement component ofthework

Adjustment for steelcomponent

(iii) Priceadjustmentforincreaseordecreaseinthecostofsteelprocuredbythe

contractorshall be paidin accordancewith thefollowingformula

Vs =0.85x(Ps/100)xRx(Si– S0)/S0

Vs= Increaseordecreaseinthecostofworkduring themonth under consideration dueto

changes in therates forsteel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars)on28daysprecedingthedateofopeningofBidsaspublishedby the

OfficeoftheEconomic Adviser,DepartmentforPromotionofIndustryand

InternalTrade,MinistryofCommerce &Industry.

Si= TheallIndiaaveragewholesalepriceindexforsteel(MildSteel-Long Products

Rebars) for the month under consideration as published by

OfficeoftheEconomic Adviser,DepartmentforPromotionofIndustryand

InternalTrade,MinistryofCommerce &Industry.

Ps= Percentageofsteel component ofthework

Note:Fortheapplication ofthis clause,theindexofMild Steel- Long

productsRebarshas been chosen to representthesteel group.

Adjustments ofbitumencomponent

(iv) Priceadjustmentforincreaseinthecostofbitumenshallbepaidin accordancewith

thefollowing formula

Vb= 0.85x(Pb/100) xRx(Bi– B0)/B0

Vb= Increaseor decreasein thecost of workduringthemonth under consideration dueto

changesin rates forbitumen.

Bo= theofficialretailpriceofbitumen theIOCdepotatthe

nearestcentreontheday28dayspriortothescheduleddateofopeningof technical bid.

Bi= theofficialretailpriceofbitumenofIOCdepotatthe

nearestcentreforthe15 dayofthemonth underconsideration.

Pb= Percentageofbitumen component ofthework.

Sign.of the Contractor Sign. Of the Executive Engineer

AdjustmentofPOL (fuel andlubricant) component

(v) Price adjustment for increase or decrease incost of POL (fuel and

lubricant)shall be paidin accordancewith thefollowing formula

Vf= Increaseor decreasein thecost of workduringthemonthunder consideration dueto

changes in ratesfor fuel andlubricants.

Fo= Theofficialretailpriceof High Speed Diesel (HSD) attheexisting consumer pumps

of IOC at the nearest centre on the day 28 prior to thedate ofopeningofBids.

Fi= Theofficialretailpriceof HSD at the existing consumer pumpsof

IOCatthenearestcentreforthe15thday ofthemonthoftheunder consideration.

Pf= Percentageof fuelandlubricants component ofthework

Note: For theapplicationof thisclause,thepriceof High-Speed dieselOilhas beenchosen

to represent thefuel andlubricants group.

Adjustment for ConstructionMachinery

(vi) Priceadjustmentfor increaseor decreaseinthecostof plantand Machinery spare

procured by the Contractor shall be paid in accordancewith thefollowing

Vp= Increaseor decreasein thecost of workduringthemonth under consideration dueto

changes in rates forplantandmachineryspares

P0= TheallIndiawholesalepriceindexformanufacturerof

machineryformining,quarrying andConstruction forthemonth under

considerationas published Officeofthe EconomicAdviser,

DepartmentforPromotionofIndustry andInternalTrade, Ministry

ofCommerce& Industry.

Pi= TheallIndiaaveragewholesalepriceindexformanufacturerof machinery for

mining, quarrying andConstruction for themonth under considerationas

published Officeofthe EconomicAdviser,

DepartmentforPromotionofIndustry andInternalTrade, Ministry

ofCommerce& Industry.

Pp= Percentageofplant andmachineryspares component ofthework.

Note: Fortheapplication ofthis clause,indexofHeavyMachineryandpartshas beenchosen

to represent thePlant andMachinerySpares group

Sign.of the Contractor Sign. Of the Executive Engineer

Adjustmentofothermaterials Component

(vii) Priceadjustmentforincreaseordecreaseincostoflocalmaterials

otherthancement,steel,bitumenand POLprocured bythecontractor shall be paidin

accordancewith thefollowingformula

Vm= Increaseordecreaseinthe costofworkduringthemonthunder consideration due to

change inratesforlocalmaterialsotherthan cement,steel, bitumen andPOL.

M0= TheAllIndianwholesalepriceindex(allcommodities)on28 days preceding

thescheduled dateofopening oftechnicalBids,as published by theOffice ofthe

EconomicAdviser, Departmentfor

PromotionofIndustryandInternalTrade,MinistryofCommerce& Industry.

Mi= TheAll Indiawholesalepriceindex(allcommodities)forthe month under

consideration as published by the Office of the

EconomicAdviser,DepartmentforPromotionofIndustry and Internal Trade,

Ministry ofCommerce & Industry.

Pm= Percentageoflocal material components(otherthan cement, steel, bitumen

andPOL) ofthework.

Thefollowing percentage will govern the price adjustment for the

entirecontract:

1. Labour-Pl 23.42%

2. Cement – Pc 13.85%

3. Steel - Ps 14.41%

4. Bitumen – Pb 00.00%

6. Plant & MachinerySpares -Pp 05.86%

7. OtherMaterials - Pm 34.87%

25. The proportion ofpayments retained(retentionmoney) shallBe6% {CL.48}

fromeach bill subject to a maximum of 5%of final Contractprice.

26. Amount ofLiquidateddamages for ForWholeof work{CL.49}

Delayin completion of works (1/2000)thoftheInitial contract

price,roundedoffto thenearest

Thousand, per day. Forsectional

Completion (wherever specified

Initem 6of Contract data)

(1/2000)thof initial contract price

for # 5 kmSection,roundedoff

to the nearest Thousandper day.

Sign.of the Contractor Sign. Of the Executive Engineer

27. Maximumlimit ofliquidated damages 10percent oftheInitial {CL.49}

For delay in completion work Contract Price roundedoff to

the nearest thousand

28. Amount ofBonus forearlycompletionAmount ofbonus forearly completion

of workshall begiven

asper CL.50 of Section -

29. Maximum limit ofbonus forearly5percentoftheContract {CL.50}

Completion of work Price

30. Theamount oftheadvance payment are: {CL.51&52}

# Nature ofAdvances Amount(Rs.) Conditions to

i Mobilization 10% ofthecontract Price On submission of unconditional

BankGuarantee.(Tobedrawn

beforetheendof 20% ofthe contract

period).Thecontractor may furnish

fourbankguarantees of 2.5% ofeach

valid forthefullperiod.

ii Equipment 90%fornewand50%of After recruitment is brought to site

depreciated valuefor old (provided the Engineer is

equipment.Total amount satisfiedthattheequipment is

will besubjectto a requiredforperformance ofthe

maximum of 5%of the contract) and onsubmissionof

Contract Price unconditional BankGuarantee

foramount ofadvance.

iii Secured Deleted

erialbrought to

(TheadvancepaymentwillbepaidtotheContractornolaterthan28daysafter fulfillment

oftheaboveconditions).

31. Repaymentofadvance payment for mobilizationandequipment{CL.51.3}

theadvanceloanshallberepaidwithpercentagedeductionfrom the interim payments

certified by the Engineer under the Contract. Deduction

shallcommenceinthenextInterimPaymentCertificatefollowingthatinwhichthe

Sign.of the Contractor Sign. Of the Executive Engineer

total of all such paymentsto theContractor hasreached notlessthan20 percent

oftheContractPriceor6(six)monthsfromthedateof paymentoffirst

installmentofadvance,whichever periodconcluded earlier,andshallbemadeat

therateof20percent(collectivelyfor

bothMobilizationAdvanceandEquipmentAdvance)oftheamountsofallInterim

Payment Certificate until

suchtimeastheloanhasbeenrepaid,alwaysprovidedthattheloanshall be completely

repaidprior to the expiry of the original time for completion pursuant to

33. Thesecurities shall beforthefollowingminimum amounts equivalent {CL.52} As a

percentageoftheContract

Price:PerformanceSecurityfor5percentofcontractpriceplusRs……………..

(tobedecidedafterevaluationofthebid)asadditionalsecurityintermsofITBClause29.5The

standardformofPerformancesecurityacceptabletotheEmployershallbe

anunconditionalBankGuaranteeof thetypeas presented in Section8 of the

BiddingDocuments.

34. The Scheduleof OperatingandmaintenanceManuals…..N/A. {CL.58}

35. Thedatebywhich“as–built”drawings(inscale as directed)in2sets {CL.58}

arerequiredwithin28daysoft issue of certificate of completion of the whole orsection

ofthework,as thecasemaybe.

36. Theamounttobewithheldforfailingtosupply“asbuilt”drawings{CL.58}by theDate

requiredis Rs.0.00. Lakhs.

37. Thefollowingeventsshallalsobefundamentalsbreachofcontract: {CL.59.2} “The

Contractorhas contravenedSub- clause7.1and Clause9ofGCC”

38. The percentageto applythevalueoftheworknot completed representing{Cl.60}the

Employer’s additional cost forcompletingtheWorks shall be20percent.

Sign.of the Contractor Sign. Of the Executive Engineer

TECHNICAL SPECIFICATION

----------------Attached Seperately ---------------

Sign.of the Contractor Sign. Of the Executive Engineer

Sign.of the Contractor Sign. Of the Executive Engineer

Description oftheWorks:

1. WeoffertoexecutetheWorksdescribedaboveand remedyanydefectsthereinin

conformity withtheconditionsofContract,specification, drawings,BillofQuantities and

2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably

possible after thereceiptof theEngineer’snoticetocommence,and to

completethewholeoftheWorksintheContactwithinthetimestated inthe document.

3. We agreed this beforethe period of 120 Days from the date fixed forreceiving thesameand

itshallremain binding uponitand maybeaccepted atany time beforetheexpiration ofthat

4. Unless and until formal Agreement is prepared and executed this is, to

getherwithyourwrittenacceptancethereof,shall constitute a binding contract between us.

5. Weunderstand thatyouarenotbound toacceptthelowestorany tenderyoumay receive.

Dulyauthorizedto sign bids forandon behalfof---------------------------------------------------

(Inblockcapitals ortyped)

Sign.of the Contractor Sign. Of the Executive Engineer

Sign.of the Contractor Sign. Of the Executive Engineer

BILL OFQUANTITIES

Sign.of the Contractor Sign. Of the Executive Engineer

BILL OF QUANTITIES

1. The bill ofQuantitiesshall beread in conjunction with theInstructionstoBidder,

Conditions of Contract,Technical SpecificationsandDrawings.

2. ThequantitiesgivenintheBillofQuantitiesareestimatedandprovisional,and aregiven to

provideacommon basis forbidding.The basis ofpaymentwill bethe actual quantitiesof

work ordered and carried out,asmeasured by theContractor and verified by theEngineer

and valued attheratesand pricestendered inthe priced

BillofQuantities,whereapplicable,and otherwiseatsuchratesand prices as the

Engineermay fix within theterms oftheContract.

3. TheratesandpricestenderedinthepricedBillofQuantitiesshall,exceptinso far as it is

otherwiseprovided under the Contract, include all constructional plant, layout,

supervision, materials, erection, maintenance, insurance, profit, taxesand

duties,togetherwithallgeneralrisks,liabilitiesand obligationssetout orimpliedin

4. Therates andprices shall bequotes entirely IndianCurrency.

5. A rateor pricesshallbeentered against each item intheBill Quantities,whether quantities

arestatedornot.ThecostofItemsagainstwhichContractorhasfailed to enter rate in price

shallbedeemedtobe covered byotherratesand prices enteredin theBill of Quantities (in

caseof Item rate contract).

6. Thewholecostofcomplying withtheprovisionsoftheContractshallbeincluded intheitems

providedinthepricedBillofQuantities,andwherenoItems

areprovidedthecostshallbedeemedto bedistributed among theratesandprices entered

fortherelateditems ofWork.

7. General direction anddescription soft work and materials are notnecessarily repeated or

summarized intheBillofQuantities.Referencestotherelevant

sectionsofthecontractdocumentationshall bemadebeforeenteringratesor prices against

each item in theBill of Quantities.

8. Themethod ofcompleted work of paymentshall beinaccordancewiththe

specificationforRoadand Bridgeworks.Forbuildingworksspecificationsfor buildingareto

9. ErrorswillbecorrectedbytheEmployerforanyarithmeticerror pursuant to Clause

29oftheInstructions to Bidder.

10. Rockisdefinedasallmaterialswhich,intheopinionoftheEngineer,required blasting, or the

use of metal wedges and sledgehammers, or the use of compressed airdrillingfor

itsremoval,andwhich cannot beextractedby ripping with a tractorofat least 150kwwith a

single rear mounted heavy duty ripper.

Sign.of the Contractor Sign. Of the Executive Engineer

BILL OF QUANTITIES

Percentage Rate Tender (Up to INR 50 Cr.)

Item DescriptionofItem Quantity Unit Rate Amount

No (withbriefSpecificationandreference to Infigures

bookofspecifications)

------------------- As per Separate sheet attached -----------------

I/Weam/arewillingtocarryout theworkat…………………. % above/belowpercent(ShouldBewritten

in figures and words) oftheestimated rate mentionedaboveAmount ofmy/ourtender works out as

Estimatedamountput to tender Estimatedamountput to tender

Deduct………% below Add………% Above

In words Inwords

(B) ForItem Rate Tender(For above INR 50 Cr.):

ItemNo DescriptionofItem(withbrief Quantity Unit Rate Amount

specification andreference

to book ofspecifications) Infigure InWords

(A) Total Tendered Amount

(B) Rebateon abovetenderedamount (ifany)% (in figure)

(C) Net TenderedAmount (A-B) (in figure) ……………………………………………………

1 The Contractor shall exhibition board with detailed specification and details of work as

directed by the Engineer – In – Charge for which no extra payment shall bemade.

2 The labourcesswill be deducted as per prevailing rules i.e. 1% of the work done.

3 GST and Income tax TDS will be deducted at a source while making payments of bills.

4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per

Govt G.R.: PRC-10/2017 CementConsumption/16/C Date: 11/05/2017 asstated inS.O.R.

therefore in R.C.C. items where the reisa change as per actual mix design the cost of difference

of cement consumption have been deducted from the rate of original item at the rate of input

rate mentioned in all the tender.

Sign.of the Contractor Sign. Of the Executive Engineer

Sign.of the Contractor Sign. Of the Executive Engineer

SECURITIESAND OTHER FORMS

Sign.of the Contractor Sign. Of the Executive Engineer

BID SECURITY(BANKGUARANTEE)

WHEREAS, ---------------------------------------- (nameof Bidder)(hereinafter called

the “TheBidder”) hassubmitted his bid Dated ------------------------ (Date) for the construction of--

----------- (NameofContractorhereinaftercalled“theBid”)

KNOW ALLPEOPLE bythese presents that We-----------------------------------------

-------- (nameofBank)of--------------------------------------------- (nameofcountry)havingour

Registered officeat------------------------------------------------------- (hereinafter

called “thebank”)arebound unto-------------------------------------------- (nameofEmployer)

(hereinafter called “TheEmployer”)inthesumof-----------------------------------------*

forwhichpaymentwellandtrulytobemadeto thesaidEmployertheBankitself,his successors

andassigns bythese presents.

SEALED with theCommon Seal ofthesaidBankthis ----------------------dayof------

THECONDITIONSof these obligations are:

(1) IfafterBidopeningtheBidderwithdraws his bid during the period of Bid validity

specifiedin the Form ofBid;

(2) IftheBidderhasbeennotifiedoftheacceptanceofhisbidbytheEmployerduringthe

periodofBidValidity:

A FailsorrefusestoexecutetheFormofAgreementinaccordancewiththeInstructions to

Bidders,if required;

B. FailsorrefusetofurnishthePerformanceSecurity,inaccordancewiththe

Instructions to Bidders;

C. does not accept the correction of the Bid Price pursuant to Clause 27 (Correction

Weundertaketo pay totheEmployeruptotheaboveamountupon receiptof

hisfirstwritten demand,withouttheemployer having to substantiate his demand,

provided that in his demand the Employer will note that the

amountclaimedbyhimisduetohimowingtotheoccurrenceofoneoranyof

thethreeconditions,specifyingtheoccurredconditions orconditions.

Sign.of the Contractor Sign. Of the Executive Engineer

ThisGuaranteewillremaininforceuptoand includingthedate-------------------**

daysafterthedeadlineforsubmissionof Birds Such The Deadline statedinthe

InstructionstoBiddersor as it maybeextended by theEmployer,noticeofwhich

extension(s) totheBankisherebywaived.Anydemand in respect of thisguarantee should

reachtheBanknot laterthan theabovedate

(Signature,nameandaddress)

 TheBiddershould inserttheamountoftheguaranteeinwordsand figures

denominatedinIndian Rupees.Thisfigureshould bethesameas shownin

Clause16.1(BidSecurity) oftheInstructions to Bidders.

** 45 daysafter the end of the validity period of the Bid. Date should

beinsertedbythe EmployerbeforetheBiddingdocuments areissued.

Sign.of the Contractor Sign. Of the Executive Engineer

PERFORMANCESECURITY

contractor) (hereaftercalled “theContractor”) hasundertaken,in pursuanceof ContractsNo. ---

(nameofContractandbriefdescriptionofWorks)(hereinaftercalled“The

ANDWHEREASithasbeenstipulated byyouinthesaid Contractthatthe Contractorshallfurnish

youwitha BankGuarantee bya recognizedbank forthesum

specifiedthereinassecurityforcompliancewithhisobligationinaccordancewith theContract.

AND WHEREASwehaveagreedto givetheContractors such a bankGuarantee:

NOWTHEREFOREwehereby affirm that we are the Guarantor and responsible

toyouonbehalfoftheContractor, uptoatotalof------------------------------------------ (amountof

guarantee)*----------------------------(inwords),suchsum being payablein typesand proportion

of currencies in which the Contract price is payable,and we undertake to pay you, upon

your first written demand and without cavil or argument,any sumor sumswithinthelimitsof

---------------------------------------- (amount of guarantee) as aforesaid without your needing

to prove or to show grounds or reasons foryourdemand forthesum specifiedtherein.

Weherebywaive the necessity of yourdemandingthesaid debt fromthecontractor before

presentingis with thedemand.

Wefurtheragreethatnochangeoradditionto orothermodificationofthetermsof theContracttoof

theWorksto beperformed thereunder or of anyof theContract

documentswhichmaybemadebetweenyourand theContractorshallinany way

releaseusfromany liability underthisguarantee,and weherebywaivenoticeofany such

charge,addition ormodifications.

Thisguaranteeshallbevaliduntil60daysfromthedateofexpiringoftheDefect Liabilities period.

SignatureandSeal oftheguarantor------------------------------

*AnamountshallbeinsertedbytheGuarantor,representingthepercentagethe

Contract pricespecifiedin theContract denominatedin Indian Rupees.

Sign.of the Contractor Sign. Of the Executive Engineer

ADDITIONAL PERFORMANCESECURITY

[Clause34.1. (A)]

WHEREAS---------------------------------------------------- (Nameand addressof contractor)

(hereafter called“The Contractor”)hasundertaken, in pursuance of ContractsNo. --------------

(NameofContractandbriefdescriptionofWorks)(hereinaftercalled“TheContract”)

ANDWHEREASithasbeenstipulated byyouinthesaid

ContractthattheContractorshallfurnish youwitha BankGuarantee bya recognizedbank

forthesumspecifiedthereinassecurityforcompliancewithhisobligationinaccordancewith

AND WHEREASwehaveagreedto givetheContractors such a bankGuarantee:

NOWTHEREFOREwehereby affirm that we are the Guarantor and responsible toyou on

behalf of the Contractor, up to total of ------------------------------------------

(amountofguarantee)---------------------------- (inwords),such sum being payablein typesand

proportionsofcurrenciesinwhichtheContractpricesispayable,and we undertake to pay you,

upon your first written demand and without cavil or argument,any sumor

sumswithinthelimitsof ---------------------------------------- (amount of guarantee) as aforesaid

without your needing to prove or to show grounds or reasons foryourdemand forthesum

specifiedtherein.

Weherebywaive the necessity of yourdemandingthesaid debt fromthecontractorbefore

presentingis with thedemandWefurther agree that no change or addition to

orothermodificationofthetermsof theContracttoof theWorkstobe performed thereunder or of

anyof theContract documentswhichmaybemadebetweenyourand theContractorshallinany

way release us from any liability underthisguarantee,and i hereby waive notice of any such

charge,addition ormodifications.

This guarantee shall bevalid until 28days from the project completion date.

SignatureandSeal oftheguarantor-----------------------------

Sign.of the Contractor Sign. Of the Executive Engineer

BANK GUARANTEEFOR ADVANCEPAYMENT

InaccordancewiththeprovisionsoftheConditionsofContract,sub-

clause51.1(“AdvancePayment”)oftheabovementionedContract,-----------------------------------

--------(name and addressofContractor)(hereinaftercalled“the Contractor”) shall depositwith

bankguaranteehisproperandfaithfulperformanceunderthesaid

ClauseoftheContractinanamountof-------------------------------(amountofGuarantee)*-----------

We,the---------------------------------(bankoffinancialinstitution),asinstructed by

theContractor, agree unconditionally and irrevocably toguaranteeas primary obligatorand

notas Surety merely,thepaymentto---------------------------------------- (nameof

Employer)onhisfirstdemand withoutwhatsoever right ofobligationon

ourpartandwithouthisfirstclaimtotheContractor,intheamountnotexceeding----------------------

Wefurther agreethatnochangeor additiontoor other modificationsof thetermsof

theContractor or Worksto be performed there under or of any oftheContract

documentswhichmay bemadebetween--------------------------------- (nameof

Employer)andtheContractor,shallinanywayrelease fromanyliabilityunder thisguarantee,and

weherebywaivenoticeofanysuchchange,additionor modifications.

This guarantee shall remain valid and in full effect from the date of the advance

paymentunder theContractuntil -------------------------------------- (nameof employer)

receives fullrepayment ofthesameamount from thecontractor.

SignatureandSeal

NameofBank/ Financial InstitutionAddress___________________

*An amount shall beinsertedbythat BankorFinancial Institution representingthe amount

oftheAdvancePayment,and denominatedin Indian Rupees.

Sign.of the Contractor Sign. Of the Executive Engineer

Letter ofAcceptance

(Letterheadpaperofthe Employer)

(Nameandaddress oftheContractor)

This is to notify you that your Bid datedfor execution of the(Name of the

contract and identification number, as given in the Instructions to Bidders) for the Contract

Price of Rupees.()(amount in words and figures) as corrected and modified in accordance

with the Instructions to Bidders* isherebyacceptedbyouragency.

You are requested to furnish performance security, in the form detailed in

para34.1 of ITB for an amount equivalent to Rs. Within 10 days of the receipt of this letter

of acceptance up to beyond 60 days from the date of expiry of defects Liability period i.e.

up to and the Additional Performance Security foran amount equivalent to Rs.Shall be valid

beyond 28 (twenty-eight) days of Project Completion Date i.e. up to and sign the contract,

failing which action as stated in Para 34.3 of ITB will betaken.

Yours Faithfully

AuthorizedSignature

NameandtitleofSignatory

 Delete“Corrected and”orandmodifiedifonly oneofthe sections applies.Deleteas corrected

andmodifiedinaccordancewiththeInstructionstoBidders,if correctionsor modifications

havenot beenaffected.

Sign.of the Contractor Sign. Of the Executive Engineer

Issue ofNotice to proceedwith the work

(Letterheadofthe Employer)

(Nameandaddress oftheContractor)

Pursuant to your furnishing the requisite security in ITB Clause 34.1 and signing

of the Contract for the construction of at abid Price of Rs..

Youareherebyinstructedto precede with theexecution ofthesaidworks in

accordancewith thecontract documents.

Yours faithfully

(Signature,nameandtitleofsignatoryauthorized

To sign on behalfofEmployer)

Sign.of the Contractor Sign. Of the Executive Engineer

This agreement, made on theday ofbetween. (Name and address of Employer)

(Here in after called “the Employer) and.(Name and address of contractor) here in after

called “the Contractor” of the other part.

Where as the Employer is desirous that the Contractor execute.Name and

identification number of contract (here in after called “the works”) and the employer has

accepted the Bid by the Contractor for the execution and completion of such works and

there medying of any defects there in, at a cost of Rs..

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS

1. InthisAgreement,wordsandexpressionshallhavethesamemeaningsasare

respectivelyassignedto them in theconditions ofcontract hereinafter referredto and they

shall be deemed to form and be read construed as part of this Agreement.

2. InConsiderationof thepaymenttobemade by the Employer tothecontractor as

hereinaftermentioned,theContractorhereby covenantswith theEmployerto executiveand

completetheworksandremedyany defectsthereininconformity in all aspects with

theprovisions ofthecontracts.

3. TheemployerherebycovenantstopaytheContractorinconsiderationofthe executionand

completionof theworksand theremedying thedefectswherein contractpriceor suchother

sumasmaybecomepayableunder theprovisionsof theContract at thetimes andin the

manner prescribed by the contract.

4. The Following documents shall bedeemedto form andbereadyandconstruedas part

ofthis Agreement viz

i) letterof Acceptance

ii) Noticeto proceed with theworks:

iii) Contractor’s Bid

iv) Conditions ofcontract:General andSpecial

Sign.of the Contractor Sign. Of the Executive Engineer

v) Contract Data

vi) Additional conditions

viii) Bill of Quantities and

ix) Anyother documents listedin theContract data as formingpart oftheContract.

Inwitnesswhereoftheparties hereto have caused this Agreement to be

executedthedayand year first beforewritten

TheCommon seal of was hereunto

affixin the presenceof:

Signed,sealedandDeliveredbythesaid

In the presenceof.

BindingsignatureofEmployer

BindingSignatureof Contractor

Sign.of the Contractor Sign. Of the Executive Engineer

(For Investment)

I, the undersigned do hereby undertake that our firm M/s ……………………

…………..wouldinvestaminimumcashup to 25%ofthe

valueoftheworkduringimplementation ofthecontract.

(Signedbyan Authorizedofficerofthefirm)

Sign.of the Contractor Sign. Of the Executive Engineer

I,theundersigneddoherebyundertakethatourfirmM/s…………………………

………..………………………………..agreetoabideby this bid

foraperiod.................................daysfordatefixedforreceivingthesameanditshallbebinding

onusandmaybeacceptedat anytime beforetheexpiration ofthat period.

(Signed by an Authorized officer of the firm)

Title oF Officer

Sign.of the Contractor Sign. Of the Executive Engineer

Sign.of the Contractor Sign. Of the Executive Engineer

DOCUMENTS TO BE FURNISHED BY BIDDER

Sign.of the Contractor Sign. Of the Executive Engineer